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HomeMy WebLinkAboutAgreement - First Alarm Security & Patrol, Inc. - Park Patrol - Signed 2020-02-01 AGREEMENT FOR SERVICES (For contracts over$5,000—NON-DESIGN,NON-ENGINEERING TYPE CONTRACTOR) This AGREEMENT made this 27th day of November, 2019, between: CITY: City of Gilroy, having a principal place of business at 7351 Rosanna Street, Gilroy, California and CONTRACTOR: First Alarm Security & Patrol, Inc. having a principal place of business at 1731 Technology Drive, Ste. 800 San Jose, CA 95110. ARTICLE 1. TERM OF AGREEMENT This Agreement will become effective on February 1, 2020, and will continue in effect through January 31, 2023, with an option to extend for a period of one year at a time for a maximum of two additional years at City's sole option to be exercised by written notice to be given by City not less than thirty(30) days nor more than sixty(60) days prior to January 31, 2023, unless terminated in accordance with the provisions of Article 7 of this Agreement. Any lapse in insurance coverage as required by Article 5, Section D of this Agreement sha terminate this Agreement regardless of any other provision stated herein. Initial ARTICLE 2. INDEPENDENT CONTRACTOR STATUS It is the express intention of the parties that CONTRACTOR is an independent contractor and not an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONTRACTOR or any employee or agent of CONTRACTOR. Both parties acknowledge that CONTRACTOR is not an employee for state or federal tax purposes. CONTRACTOR shall not be entitled to any of the rights or benefits afforded to CITY'S employees, including, without limitation, disability or unemployment insurance, workers' compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. CONTRACTOR shall retain the right to perform services for others during the term of this Agreement. ARTICLE 3. SERVICES TO BE PERFORMED BY CONTRACTOR A. Specific Services CONTRACTOR agrees to: Perform the services as outlined in Exhibit "A" ("Specific Provisions") and Exhibit `B" ("Scope of Services"), within the time periods described in Exhibit"C" ("Milestone Schedule"). 4835-2267-0361v1 _1 LACT4706083 B. Method of Performing Services CONTRACTOR shall determine the method, details and means of performing the above- described services. CITY shall have no right to, and shall not, control the manner or determine the method of accomplishing CONTRACTOR'S services. C. Employment of Assistants CONTRACTOR may, at the CONTRACTOR'S own expense, employ such assistants as CONTRACTOR deems necessary to perform the services required of CONTRACTOR by this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 below. CITY may not control, direct, or supervise CONTRACTOR'S assistants in the performance of those services. CONTRACTOR assumes full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholding. D. Place of Work CONTRACTOR shall perform the services required by this Agreement at any place or location and at such times as CONTRACTOR shall determine is necessary to properly and timely perform CONTRACTOR'S services. ARTICLE 4. COMPENSATION A. Consideration In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay CONTRACTOR the amounts set forth in Exhibit "D" ("Payment Schedule"). In no event however shall the total annual compensation paid to CONTRACTOR exceed $85,840. B. Invoices CONTRACTOR shall submit invoices for all services rendered. C. Payment Payment shall be due according to the payment schedule set forth in Exhibit "D". No payment will be made unless CONTRACTOR has first provided City with a written receipt of invoice describing the work performed and any approved direct expenses (as provided for in Exhibit"A", Section IV) incurred during the preceding period. If CITY objects to all or any portion of any invoice, CITY shall notify CONTRACTOR of the objection within thirty (30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected until the objection has been resolved by mutual agreement of the parties. 4835-2267-0361v1 _Z_ LAC104706083 D. Expenses CONTRACTOR shall be responsible for all costs and expenses incident to the performance of services for CITY, including but not limited to, all costs of equipment used or provided by CONTRACTOR, all fees, fines, licenses, bonds or taxes required of or imposed against CONTRACTOR and all other of CONTRACTOR'S costs of doing business. CITY shall not be responsible for any expenses incurred by CONTRACTOR in performing services for CITY, except for those expenses constituting"direct expenses" referenced on Exhibit"A." ARTICLE 5. OBLIGATIONS OF CONTRACTOR A. Tools and Instrumentalities CONTRACTOR shall supply all tools and instrumentalities required to perform the services under this Agreement at its sole cost and expense. CONTRACTOR is not required to purchase or rent any tools, equipment or services from CITY. B. Workers' Compensation CONTRACTOR agrees to provide workers' compensation insurance for CONTRACTOR'S employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and indemnify CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including without limitation reasonable attorneys' fees, arising out of any injury, disability, or death of any of CONTRACTOR'S employees. C. Indemnification of Liability, Duty to Defend As to all liability, to the fullest extent permitted by law, CONTRACTOR shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys' fees, arising or resulting directly or indirectly from any act or omission of CONTRACTOR or CONTRACTOR'S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. D. Insurance In addition to any other obligations under this Agreement, CONTRACTOR shall, at no cost to CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of$1,000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof. As a condition precedent to CITY'S obligations under this Agreement, CONTRACTOR shall furnish written evidence of such coverage (naming CITY, its officers and employees as additional insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in policy terms. 4835-2267-0361v1 LAM04706083 E. Assignment Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of CONTRACTOR under this Agreement may be assigned or subcontracted by CONTRACTOR without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion. F. State and Federal Taxes As CONTRACTOR is not CITY'S employee, CONTRACTOR shall be responsible for paying all required state and federal taxes. Without limiting the foregoing, CONTRACTOR acknowledges and agrees that: • CITY will not withhold FICA(Social Security) from CONTRACTOR'S payments; • CITY will not make state or federal unemployment insurance contributions on CONTRACTOR'S behalf; • CITY will not withhold state or federal income tax from payment to CONTRACTOR; • CITY will not make disability insurance contributions on behalf of CONTRACTOR; • CITY will not obtain workers' compensation insurance on behalf of CONTRACTOR. G. Prevailing Wage CONTRACTOR agrees and acknowledges that it is its obligation to determine whether, and to what extent, any work performed is or any workers employed relative to any construction to be performed under this Agreement are subject to any Codes, Ordinances, Resolutions, Rules and other Regulations and established policies of CITY and the laws of the State of California and the United States, including, without limitation, the California Labor Code and Public Contract Code relating to public contracting and prevailing wage requirements ("Prevailing Wage Laws"). To the extent Prevailing Wage Laws apply to work performed or workers employed for the purpose of performing work under this Agreement, CONTRACTOR shall fully comply with and ensure that all workers and/or subcontractors are informed of and comply with all Prevailing Wage Laws and specifically any applicable requirement of California Labor Code Sections 1720 et seq. and 1770 et seq. and the regulations thereunder, which require the payment of prevailing wage rates based on labor classification, as determined by the State of California, and the performance of other requirements on certain "public works" or "maintenance" projects. It is the duty of CONTRACTOR to post a copy of applicable prevailing wages at the job site. Prevailing wage information may be obtained at www.dir.ca.gov. 4835-2267-0361v1 LACk04706083 ARTICLE 6. OBLIGATIONS OF CITY A. Cooperation of City CITY agrees to respond to all reasonable requests of CONTRACTOR and provide access, at reasonable times following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONTRACTOR'S duties under this Agreement. B. Assignment CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONTRACTOR. Such assignment shall not release CONTRACTOR from any of CONTRACTOR'S duties or obligations under this Agreement. ARTICLE 7. TERMINATION OF AGREEMENT A. Sale of CONTRACTOR's Business/Death of CONTRACTOR CONTRACTOR shall notify CITY of the proposed sale of CONTRACTOR's business no later than thirty (30) days prior to any such sale. CITY shall have the option of terminating this Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to CONTRACTOR set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY' receipt of such notice of sale. If CONTRACTOR is an individual, this Agreement shall be deemed automatically terminated upon death of CONTRACTOR. B. Termination by City for Default of CONTRACTOR Should CONTRACTOR default in the performance of this Agreement or materially breach any of its provisions, CITY, at CITY'S option, may terminate this Agreement by giving written notification to CONTRACTOR. For the purposes of this section, material breach of this Agreement shall include,but not be limited to the following: 1. CONTRACTOR'S failure to professionally and/or timely perform any of the services contemplated by this Agreement. 2. CONTRACTOR'S breach of any of its representations, warranties or covenants contained in this Agreement. CONTRACTOR shall be entitled to payment only for work completed in accordance with the terms of this Agreement through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C" which have been fully, competently and timely rendered by CONTRACTOR. Notwithstanding the foregoing, if CITY terminates this Agreement due to CONTRACTOR'S default in the performance of this Agreement or material breach by CONTRACTOR of any of its provisions, then in addition to any other rights and remedies CITY 4835-2267-0361v1 _5_ LAC104706083 may have, CONTRACTOR shall reimburse CITY, within ten (10) days after demand, for any and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONTRACTOR for the performance of that task pursuant to this Agreement. C. Termination for Failure to Make Agreed-Upon Payments Should CITY fail to pay CONTRACTOR all or any part of the compensation set forth in Article 4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default under this Agreement, CONTRACTOR, at the CONTRACTOR'S option, may terminate this Agreement if such default is not remedied by CITY within thirty (30) days after demand for such payment is given by CONTRACTOR to CITY. D. Transition after Termination Upon termination, CONTRACTOR shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONTRACTOR shall cease such work as soon as it is safe to do so. CONTRACTOR shall incur no further expenses in connection with this Agreement. CONTRACTOR shall promptly deliver to CITY all work done toward completion of the services required hereunder, and shall act in such a manner as to facilitate any the assumption of CONTRACTOR's duties by any new CONTRACTOR hired by the CITY to complete such services. ARTICLE 8. GENERAL PROVISIONS A. Amendment& Modification No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in a writing signed by both parties hereto. B. Americans with Disabilities Act of 1990 Throughout the term of this Agreement, the CONTRACTOR shall comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 ("the Act") in its current form and as it may be amended from time to time. CONTRACTOR shall also require such compliance of all subcontractors performing work under this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 above. The CONTRACTOR shall defend with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its officers, employees, agents and representatives from and against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation reasonable attorneys' fees, that may arise out of any violations of the Act by the CONTRACTOR, its subcontractors, or the officers, employees, agents or representatives of either. 4835-2267-0361v1 LAM04706083 C. Attorneys' Fees If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys' fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled. D. Captions The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation. E. Compliance with Laws The CONTRACTOR shall keep itself informed of all State and National laws and all municipal ordinances and regulations of the CITY which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Without limiting the foregoing, CONTRACTOR agrees to observe the provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant for employment,or any potential subcontractor. F. Conflict of Interest CONTRACTOR certifies that to the best of its knowledge, no CITY employee or office of any public agency interested in this Agreement has any pecuniary interest in the business of CONTRACTOR and that no person associated with CONTRACTOR has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement. G. Entire Agreement This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by CONTRACTOR for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon CITY. i 4835-2267-0361v1 LAM04706083 H. Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California. I. Notices Any notice to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit"A", Section V.H. but each party may change the address by written notice in accordance with this paragraph. Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing. J. Partial Invalidity If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. K. Time of the Essence All dates and times referred to in this Agreement are of the essence. L. Waiver CONTRACTOR agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Executed at Gilroy, California, on the date and year first above written. CONTRACTOR: CITY: First Alarm Security&Patrol, Inc. CITY OF GILROY By./v '-/' By. Name: amek_ Name: Gabriel A. Gonzalez Title: &"J,/1 55 L ✓LLO 7 Title: City Administrator Social Security or Taxpayer Identification Number -11-p2bjt-7D 4835-2267-03610 _ LACW4706083 _8 Approved as to Form /" ATT City Attorney Ci ler 4835-2267-0361v1 _9_ LACk04706083 EXHIBIT "A" SPECIFIC PROVISIONS I. PROJECT MANAGER CONTRACTOR shall provide the services indicated on the attached Exhibit "B", Scope of Services ("Services"). (All exhibits referenced are incorporated herein by reference.) To accomplish that end, CONTRACTOR agrees to assign dAnu,nj W ILLIAws , who will act in the capacity of Project Manager, and who will personally direct such Services. Except as may be specified elsewhere in this Agreement, CONTRACTOR shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to complete the Services in accordance with the terms of this Agreement. II. NOTICE TO PROCEED/COMPLETION OF SERVICE A. NOTICE TO PROCEED CONTRACTOR shall commence the Services upon delivery to CONTRACTOR of a written "Notice to Proceed", which Notice to Proceed shall be in the form of a written communication from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or letter authorizing commencement of the Services. For purposes of this Agreement, Damian Skinner shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONTRACTOR or if otherwise delivered as provided in the Section V.H. ("Notices") of this Exhibit"A". B. COMPLETION OF SERVICES When CITY determines that CONTRACTOR has completed all of the Services in accordance with the terms of this Agreement, CITY shall give CONTRACTOR written Notice of Final Acceptance, and CONTRACTOR shall not incur any further costs hereunder. CONTRACTOR may request this determination of completion when, in its opinion, it has completed all of the Services as required by the terms of this Agreement and, if so requested, CITY shall make this determination within two (2) weeks of such request, or if CITY determines that CONTRACTOR has not completed all of such Services as required by this Agreement, CITY shall so inform CONTRACTOR within this two (2) week period. III. PROGRESS SCHEDULE The schedule for performance and completion of the Services will be as set forth in the attached Exhibit"C". IV. PAYMENT OF FEES AND DIRECT EXPENSES Payments shall be made to CONTRACTOR as provided for in Article 4 of this Agreement. i 4835-2267-0361v1 LAM04706083 Direct expenses are charges and fees not included in Exhibit "B". CITY shall be obligated to pay only for those direct expenses which have been previously approved in writing by CITY. CONTRACTOR shall obtain written approval from CITY prior to incurring or billing of direct expenses. Copies of pertinent financial records, including invoices, will be included with the submission of billing(s) for all direct expenses. V. OTHER PROVISIONS A. STANDARD OF WORKMANSHIP CONTRACTOR represents and warrants that it has the qualifications, skills and licenses necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONTRACTOR'S representations and warranties regarding its skills, qualifications and licenses. CONTRACTOR shall perform such Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Any plans, designs, specifications, estimates, calculations, reports and other documents furnished under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for acceptance shall be a product of neat appearance, well-organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar purposes. B. RESPONSIBILITY OF CONTRACTOR CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of the Services furnished by it under this Agreement. CONTRACTOR shall not be responsible for the accuracy of any project or technical information provided by the CITY. The CITY'S review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR'S negligent performance of any of the services furnished under this Agreement. C. RIGHT OF CITY TO INSPECT RECORDS OF CONTRACTOR CITY, through its authorized employees, representatives or agents, shall have the right, at any and all reasonable times, to audit the books and records (including, but not limited to, invoices, vouchers, canceled checks, time cards, etc.) of CONTRACTOR for the purpose of verifying any and all charges made by CONTRACTOR in connection with this Agreement. CONTRACTOR shall maintain for a minimum period of three (3) years (from the date of final payment to CONTRACTOR), or for any longer period required by law, sufficient books and records in accordance with standard California accounting practices to establish the correctness of all charges submitted to CITY by CONTRACTOR, all of which shall be made available to CITY at the CITY's offices within five (5)business days after CITY's request. 4835-2267-0361v1 LAC104706083 D. CONFIDENTIALITY OF MATERIAL All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not limited to, computer data and source code), drawings, descriptions, documents, discussions or other information developed or received by or for CONTRACTOR and all other written and oral information developed or received by or for CONTRACTOR and all other written and oral information submitted to CONTRACTOR in connection with the performance of this Agreement shall be held confidential by CONTRACTOR and shall not, without the prior written consent of CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an entity not connected with the performance of the such Services. Nothing furnished to CONTRACTOR which is otherwise known to CONTRACTOR or is or becomes generally known to the related industry (other than that which becomes generally known as the result of CONTRACTOR'S disclosure thereof) shall be deemed confidential. CONTRACTOR shall not use CITY'S name or insignia, or distribute publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY. E. NO PLEDGING OF CITY'S CREDIT. Under no circumstances shall CONTRACTOR have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY. F. OWNERSHIP OF MATERIAL. All material including, but not limited to, computer information, data and source code, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected,prepared (or caused to be prepared) under this Agreement shall be the property of CITY, but CONTRACTOR may retain and use copies thereof subject to Section V.D of this Exhibit"A". CITY shall not be limited in any way in its use of said material at any time for any work, whether or not associated with the City project for which the Services are performed. However, CONTRACTOR shall not be responsible for, and City shall indemnify CONTRACTOR from, damages resulting from the use of said material for work other than PROJECT, including, but not limited to,the release of this material to third parties for work other than on PROJECT. G. NO THIRD PARTY BENEFICIARY. This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever. i 4836-2267-0361v1 LAC104706083 H. NOTICES. Notices are to be sent as follows: CITY: Damian Skinner City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 CONTRACTOR: First Alarm Security& Patrol, Inc. 1731 Technology Drive, Ste. 800 San Jose, CA 95110 I. FEDERAL FUNDING REQUIREMENTS. ❑ If the box to the left of this sentence is checked, this Agreement involves federal funding and the requirements of this Section V.I. apply. ® If the box to the left of this sentence is checked, this Agreement does not involve federal funding and the requirements of this Section V.I. do not apply. 1. DBE Program CONTRACTOR shall comply with the requirements of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs. 2. Cost Principles Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost for individual items. 3. Covenant against Contingent Fees The CONTRACTOR warrants that he/she has not employed or retained any company or person, other than a bona fide employee working for the CONTRACTOR, to solicit or secure this Agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 4835-2267-0361v1 LA004706083 EXHIBIT "B" SCOPE OF SERVICES - CITY OF GILROY PARK SECURITY PATROL Under direction of the Public Works Department and Police Department staff, security vendor shall provide after-hour park security patrol services for parks, trails and landscaped areas and other facilities that are closed. Park security patrol services shall include but not be limited to; • Securing gates, securing restrooms, securing pools, securing and checking miscellaneous park and recreation facilities as needed; • Checking-in with City Communications via phone by calling (408) 846-0350 at the beginning and end of their patrol shift; • Unlocking gates at tennis courts or other gated facilities at end of nightly patrol work shift, if requested; • Ejecting after hour trespassers (sleepers and campers), ejecting unauthorized vehicles, and responding to calls for service for limited after hour special events and aiding park visitors with after hour permits; • Providing the City with nightly patrol reports (Daily Activity Report) that document with text and photographs, patrol activities, vandalism, ejections and other after-hour problems; • Visiting sites throughout Gilroy as deemed needed by patrol staff or by direction of City Staff. (see primary and secondary patrol sites on attached site tour list) • Documenting theft, attempted theft, break-ins, and arson; • Documenting any negative interaction with the public, and contacting Gilroy Police for assistance if an uncooperative trespasser is encountered; • Using a clearly marked uniform and security vehicle (uniform and patrol vehicles used shall be pre-approved by the Gilroy Police Department). Primary Patrol Locations Parks Address Butcher Park 602 Old Gilroy St. Carriage Hill Park 1701 Crest Hill Way Christmas Hill Park(CHP) 7050 Miller Ave. CHP Ranch Site 7049 Miller Ave. Cydney Casper Park 985 Charles Lux Dr. Del Rey Park 9001 Calle Del Rey Dennis Debell Uvas Creek Santa Teresa Blvd.to West Luchessa El Roble Park 7550 Wren Ave. Forrest Street Park 7325 Forrest St. Gilroy Sports Park 5925 Monterey Frontage Hecker Pass Park 1500 Third St. Las Animas Veterans Park 400 Mantelli Dr. Los Arroyos Park 801 Moro Dr. Miller Park 7851 Carmel St. Rainbow Paris 780 Mantelli Dr. Renz Park 8140 Hanna St. San Ysidro Park 7700 Murray Ave. Sunrise Park 9525 Saddler Dr. Wheeler Tot Lot 250 W. Sixth St. Trails and Facilities Patrol(As Needed) Misc Fac CITY HALL&CIVIC CENTER/7351 Rosanna St./suggest tour start Undev Park Farrel Ave.Park Site/Vickery Lane @ Wren Ave./School-neighborhood park site Trail Lions Creek Class I Trail/Farrel Ave.@ Church St.trailhead Rec Fac Christopher High School Aquatic Facilities/850 Day Road Undev Park Gateway Park/Hecker Pass Hwy @ Santa Teresa Blvd./Mini park/Hecker Pass Spec Plan Trail Santa Teresa Blvd Class I Bike Trail/Partial Sections Thomas Rd to First Misc Fac Luchessa Ave.@ Thomas Rd.Traffic Circle Trail Vilagio Class I bike Trail Section/Luchess Ave.to River Mew Circle Trail Uvas Creek Class I Trail/7049 Miller Ave-Ranch Site upstream to Santa Teresa Blvd Bridge Rec Fac Solarsano Sch-City Gym 17121 Grenache Way/Sch Dist JPA w City Undev Park Glen Loma Specific Plan Park Site#2/between Solarsano School&Club Drive Undev Park Uvas Ck Pk Pres Staging&Park Site/3rd at Santa Teresa Blvd Bridge/Ntl, Historic Trail Note Misc Fac Santra Teresa @ 3rd St.Traffic Circle Misc Fac CFD Sites/Intro to Community Fac Districts/N 3rd Street in Hecker Pass Specific Plan Area Trail Uvas Crk Levee-Hecker Pass Class I Trail/Heck Pass Hwy Trailhead(near Burchel Rd)to Sports Park Misc Fac Downtown Street Scape/Monterey from 4th to 8th st./Parking/Other Streetscapes Misc Fac Interim Center for the Arts&Site/7341 Monterey St./Limelight Actors Theater Rec Fac Willey Cultural Center&Museum/140&195 Fifth St. Rec Fac Senior Ctr,Wheeler Cmty Ctr,Library(County Library Partnership-JPA)/Civic Ctr Hanna St. I Park Patrol General Service Specifications o Nightly patrol hours shall be 8 hours per night and not exceed 56 hours per week unless by written City authorization. Most City park and trail OPEN hours which are posted from March thru October, run from 6:00 A.M. until 11:00 P.M. Park patrol hours will be established by Park or Police Department staff. o Nightly winter park and trail hours from November thru February have OPEN hours that run from 6:00 AM until 8:00 PM. (exceptions - San Ysidro and Las Animas Veterans Park have lighted recreation courts and remain open to 11:00 PM all year). Park patrol hours will be established by Park or Police Department staff. o Park Patrol hours do not include paid travel time to and from Gilroy. Park Patrol starts and ends when the Park Patrol officer arrives in Gilroy and checks in and out with the City 24-hour Communication Center at (408) 846-0350. Park Patrol work shifts shall have one mid-shift 30 minute lunch break with in Gilroy. o All park patrol officers shall be licensed by the Bureau of Security and Investigative Services and have a valid California Driver License. Information that shall be provide to City upon request within two business days. o All park patrol officers shall be equipped with industry standard personal protective equipment for night time patrol. o Daily Activity Report shall include location, condition (e.g. unlocked building door), after-hour contact with trespassers, vehicle and trespasser ejections, vandalism and damage. Nonfunctioning park equipment such as night lights, sprinklers, door locks, etc. should also be reported. City facilities may include joint use or City rented facilities in Gilroy such as the Christopher High School Pool Complex. it EXHIBIT "C" MILESTONE SCHEDULE N/A I i 4835-2267-0361v1 LAC104706083 mmm • r * EXHIBIT "D" PAYMENT SCHEDULE —GILROY PARK PATROL SECURITY PROGRAM • Regular Hourly Rate $ 29.00 (Regular work day - 8 hours) • Holiday Hourly Rate $ 43.50 (See holiday calendar attachment for the ten observed holidays) wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww �1 A cemm�nHr with a spice For life The City of Gilroy will observe the following Holiday Schedule for 2020 2020 Holiday Calendar Day Data Holiday Wednesday January 1, 2020 New Year's Day Monday January 20, 2020 Martin Luther King Jr. Day Monday February 17, 2020 President's Day Monday May 25, 2020 Memorial Day Friday July 3, 2020 Independence Day Monday September 7, 2020 Labor Day Wednesday November 11, 2020 Veteran's Day Thursday November 26, 2020 Thanksgiving Friday November 27, 2020 Day after Thanksgiving Thursday December 24, 2020 'Christmas Eve Friday December 25, 2020 Christmas Day Friday January 1, 2021 New Years Day Insurance Act CERTIFICATE OF LIABILITY INSURANCE DAM(MMIDDYN YI I2/zs/zo19 7/18/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies CONTACT 3280 Peachtree Road NE,Suite#250 PHONE FAz INC,No.Sao- Atlanta GA 30305 E-MAIL we No: (404)460-3600 ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Property and Casualty Ins Co of Hartford 34690 INSURED First Alarm Security&Patrol,Inc INSURER B:Berkshire Hathaway Specialty Insurance Company 22276 1461763 1731 Technology Drive INSURER c:Endurance American Specialty Insurance Co. 41718 Suite 800 INSURER D:Hartford Fire Insurance Company 19682 San lose CA 95110 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 16202142 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADOLTYPE OF INSURANCE J=SDa POLICY NUMBER MMIUUYEFF MMmPOLIOYIYYYY LIMITS R B X COMMERCIAL GENERAL LIABILITY N N 42-GLO-305436-01 6/8/2018 12/28/2019 EACH OCCURRENCE $ 1,000,000 DAMA ET RE CLAIMS-MADE FxI OCCUR PREMISES Ea occwrence $ 500,000 X Contractual Liab. MED EXP(Any one person) $ XXXXXXX X I Professional-$IM PERSONAL&ADV INJURY $ 1000O00 GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2000000 POLICY[X]JECOT W LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ D AUTOMOBILELABILITY N N 22ABS5502 6/4/2019 12/28/2019 OMB(EDtSI RULE LIMITffa $ 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS XXXXXXX HIRED NON'MED PROPERTY OAMAGE $ XXXXXXX AUTOS ONLY AUTOS ONLY Per accident X Comp. 1,000 X Coll. 1,000 lsyxxxxxx B X UMBRELLA LAB X OCCUR N N 42-UMO-305437-01 6/8/2019 12/28/2019 EACH OCCURRENCE $ 10000000 EXCESS LAB CLAIMS-MADE AGGREGATE $ 10,000,000 DED X RETENTION$ 25000 $ }Y'XJ{}(xx A WORKERS COMPENSATION N PER OTH- ANDEMPLOYERS'LIABILITY YIN 39WNS55000 12/29/2018 12/28/2019 X STATUTE ER ANY PROPRIETORIPARTNERIEXECUTIVE NIA E.L EACH ACCIDENT $ 1000000 OFFICEPoMEMBER EXCLUDED? (Myandatory In NH) E.L DISEASE-CA EMPLOYEE $ 1,000,000 (DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ 1 000 000 C Excess Liability N N EXC300006891001 6/8/2019 1228/20I9 Limit:Occurrence/Agg. 14,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION 16202142 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE officials Of Gilroy,e, p officers, THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN officials and employees ACCORDANCE WITH THE POLICY PROVISIONS. 7351 Rosanna Street Gilroy CA 95020 AUTHORIZED REPRESENT 01988-201 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Berkshire Hatfiaway Specialty Insurance ENDORSEMENT This endorsement, effective 12:01AM: 06/08/2018 Forms a part of Policy No.: 42-GLO-305436-01 Issued to: SOS Security LLC By: National Fire & Marine Insurance Company ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY POLICY PRODUCTSICOMPLETED OPERATIONS LIABILITY POLICY SCHEDULE Name Of Additional Insured Persons)Or Organizations) City of Gilroy,its officers,officials and employees 7351 Rosanna Street Gilroy,CA 95020 Information required to complete this Schedule,if not shown above,will be shown in the Declarations. Section II-Who Is An Insured is amended to include as an additional insured the person(s)or organization(s)shown in the Schedule,but only with respect to liability for"bodily injury',"property damage"or"personal and advertising injury'caused,in whole or in part,by your acts or omissions or the acts or omissions of those acting on your behalf. A.In the performance of your ongoing operations;or B.In connection with your premises owned by or rented to you. All other terms and conditions of this policy remain unchanged. I 1 i Page 1 1 CG 20 26 07 04 ©Insurance Services Office, Inc.,2012