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Home My WebLink AboutAgreement - Empowering Our Community For Success - 1st Amendment - Signed 2022-07-01 -1- 4845-8215-5540v1 MDOLINGER\04706083 FIRST AMENDMENT TO AGREEMENT FOR SERVICES WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Empowering Our Community For Success ] entered into that certain agreement entitled AGREEMENT FOR SERVICES, effective on [01/10/2022], hereinafter referred to as “Original Agreement”; and WHEREAS, City and Empowering Our Community For Success have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Contract timeline will be extended to July 1, 2022 of the Original Agreement shall be amended to read as follows: The contract will be extended to December 31, 2022. 2. [ARTICLE 4. COMPENSATION, Section A. Consideration and EXHIBIT D, Section B] of the Original Agreement shall be amended to read as follows: ARTICLE 4. COMPENSATION A. Consideration: In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in EXHIBIT D (“Payment Schedule”). In No event however shall the total compensation paid to the CONSULTANT exceed $47, 570. EXHIBIT D, Section B: The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT shall not exceed $47,570 CONSULTANT to successfully complete the project within the Six (6) month period. Quarterly reimbursement will be based on work completed per budget following the budget provided below: EOCS -SCYTF BUDGET AND PAYMENT SCHEDULE Total program budget not to exceed: $47, 570 for six months of services I. Late Night Gym Facilitation, Joven Noble Facilitation, Outreach and Engagement, Secondary Crisis Response, Intervention Support Services, travel expenses, payroll, program food and snacks, administrative cost, and program supplies for a total of 25 hours per week for 26 weeks of services (six months) totaling 650 hours. Fully burden hourly rate not to exceed $73.19. (650 hours x $73.19 = $47,570). In Exhibit D: Payment Schedule will be extended to add: Months Invoice Deadline July 1-31, 2022 August 10, 2022 DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD -2- 4845-8215-5540v1 MDOLINGER\04706083 August 1-31, 2022 September 10, 2022 September 1-30, 2022 October 10, 2022 October 1-31, 2022 November 10, 2022 November 1-30, 2022 December 10, 2022 December 1-31, 2022 January 10, 2023 3. [ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT, Section A. Specific Services EXHIBIT B (Scope of work), and EXHIBIT C (Milestone Schedule)] of the Original Agreement shall be amended to read as follows: Exhibit “B” SCOPE OF WORK CONSULTANT Empowering Our Community For Success will coordinate and provide services, outlined and specified in reporting data outlined below, necessary for program evaluation: ie. monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units of Service Workbook (OUS) report and invoicing format; as well as ongoing program improvement, to the City of Gilroy in a timely matter. This program is part of the South County THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort to prevent and reduce juvenile delinquent behaviors, prevent/ reduce recruitment of youth into gangs and prevent/ reduce youth violence in South Santa Clara County. Service delivery time frame: July 1, 2022 - December 31, 2022. CONSULTANT Empowering Our Community For Success shall complete the following services: 1. Conduct Outreach and Engagement to build rapport with youth in identified neighborhoods/schools, opportunities for shaping services collectively, mechanism for self-referral, and relationship-building. Outreach includes face-to-face introductions, ‘get-to-know you’ activities, and conduct outreach support during late-evening pro-social activities for youth, adults and/or families. Locations including: San Ysidro Park, Gilroy Library, Park Place Apartments, Galvan Park, Centennial Recreation Center, etc. At least two (2) days a week for a total of four (4) hours weekly. 2. Implementation of two (2) cultural programs/character development circles (twelve (12) weeks per series) utilizing cultural group curriculum (i.e. National Compadres Network, Parent Cafes, etc.) in identified neighborhoods/schools within the Strategic Plans, such as Park Place Apartments, San Ysidro Park, and/or Gilroy Librar y. A minimum of six (6) unduplicated clients per group. 3. Conduct the facilitation of two (2) weekly Late Night Gyms (late evening pro-social programs): One (1) in Morgan Hill and one (1) in Gilroy. A minimum of twenty (20) unduplicated clients per group. Each session must be of at least three (3) hours long per night in each location. 4. Provide intervention support services to community center(s), school(s) and library sites such as the Morgan Hill Library, Community Cultural Center, the Centennial Recreation Center, Gilroy Library, San Ysidro Park, Wheeler Gym. 5. Secondary Crisis Response – To help assist South County Youth Task Force partners identified key locations to maintain a positive, restorative and safe community culture (outreach/circles/one-on- one support, Multi-Disciplinary Team meetings (MDT’s) and others as needed. DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD -3- 4845-8215-5540v1 MDOLINGER\04706083 6. Participate in monthly Tech Team, monthly Multi-Disciplinary Team (MDT) meetings, participate in Student Attendance Workgroup, and co-chair/take leadership role within one or more Technical Team subcommittees (based on relevancy to Contractor's Scope of Work). 7. A minimum total of one-hundred and twenty five (125+) unduplicated youth and adults to be served through programming utilizing Units of Service (UOS) workbook. 8. A total of one-thousand (1,000) contacts via large community events, virtual and in-person. A. Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19. B. Will partner with the City of Gilroy, the South County Technical Team and local community partners to further the goal and efforts of building a restorative community and preventing and de - escalating youth violence and anti-social behaviors in South County; C. Must provide a client list (First Initial and Last Initial) that includes the following: i. Name of youth served; ii. Include assigned Probation File Numbers for Youth (if applicable); iii. Date of birth of youth served; iv. Start date of when youth started receiving services; v. End date of when youth stopped receiving services; vi. ZIP Code of youth served (if available); vii. Ethnicity of youth served (if available); and viii. Hours of service per youth by activity type. D. Groups: Maintain and submit sign-in sheets monthly to track participation, Monthly Units of Service Reports, and pre/post surveys on the start and end of groups. E. Attend necessary meetings and activities and has the flexibility to attend necessary meetings and activities as they arise, which may occur outside of traditional 8:00 a.m. to 5:00 p.m., Monday through Friday work hours. F. Complete Service Delivery Calendars: To help maximize collaborative efforts with all South County agencies, the Consultant will submit calendars documenting services being rendered at different time frames, location(s) and service day(s), to the City by the 10th of each month (no need to resend if there are no new changes). G. Population to be served: children and young adults (Youth between the ages of 10-24 (any gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046, and 95020) and can fall in one or more of the following categories: i. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in low-socio economic areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability Needs; Potential Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy Coping Abilities a nd Re-Victimization Risk, DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD -4- 4845-8215-5540v1 MDOLINGER\04706083 ii. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s) related to gang lifestyles, re-offending and/or participating in gang intimidation or behaviors associated with violence. This category distinguishes from “at-risk” population in that it generates additional characteristics demonstrating social-risk factors and level of intensity. iii. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is integrated into intergenerational gang-membership environment and/or affected by intergenerational drug use youth self-identified, and/or are arrested for gang-related incidents or acts of violence through the justice system. iv. Parents of youth and/or community members who reside in Morgan Hill, San Martin and Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community civic- engagement, community-building and organizing efforts. v. School Providers: School staff and districts who identify themselves as needing support, services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s competencies who are working with youth displaying various signs of trauma and behavioral issues. H. Have the needed level of flexibility to attend necessary meetings, including monthly, Technical Team meetings and impromptu climate and crisis meetings; and have ability to work weekends (with 30 day advanced notice) for important or large events and evenings as deemed necessary to carry out successful coordination of project services. I. Transport of Youth: Transportation can only occur after all necessary insurance(s) have been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is not allowed. Consultant and youth in transport must be of the same gender, or there may be another staff member in the car of the opposite gender. This may include City of Gilroy staff. A guardian/parental permission slip must be signed each time a youth enters CONSULTANT'S vehicle. If transportation occurs under life coaching/case management, all intake paperwork must be up to date and the two-to-one ratio must be enforced. Contact of youth and transportation must follow County and City procedures. J. Locations of services will occur at the identified schools, community hubs, hot-spot parks libraries, and other community locations, as deemed appropriate per client need. Contact of client and transportation must follow County and City procedures. Exhibit “C” MILESTONE SCHEDULE Timeline of schedule events may include, but not limited to: Due to COVID-19, the delivery and implementation of programs and services will be adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services may include supporting the SCYTF emergency response and coordination of services and needs under COVID-19. July 2022 -Outreach and recruitment for two curriculum-based groups are held weekly - one in Morgan Hill and one in Gilroy DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD -5- 4845-8215-5540v1 MDOLINGER\04706083 -Outreach and recruitment for two Late Night Gym groups - one in Morgan Hill and one in Gilroy - Community Outreach and Engagement as needed based on program needs -SCYTF Technical Team Meeting, MDT, and subcommittee meeting(s) - Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan Hill and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling and/or Movie August 2022 - Implementation and pre-test for two curriculum-based groups are held weekly in Morgan Hill and Gilroy -Pre-surveys for two Late Night Gym in Morgan Hill and Gilroy -Community Outreach and Engagement as needed based on program needs - SCYTF Technical Team Meeting, MDT, subcommittee meeting(s) -Pro-social programming sessions held weekly in Gilroy and in Morgan Hill - Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan Hill and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling and/or Movie September 2022 -On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy - Outreach and Engagement Activity based on program needs at identified locations - SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting - Pro-social programming sessions held weekly in Gilroy and in Morgan Hill October 2022 -On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy - Pro-social programming sessions held weekly in Gilroy and in Morgan Hill - SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting November 2022 DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD -6- 4845-8215-5540v1 MDOLINGER\04706083 - Post-test/Graduation Ceremony for two curriculum-based groups are held weekly in Morgan Hill and Gilroy - Pro-social programming sessions held weekly in Gilroy and in Morgan Hill - Outreach and Engagement: Based on program need. - SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting December 2022 - Pro-social programming sessions held weekly in Gilroy and in Morgan Hill -Post-surveys for two Late Night Gym in Morgan Hill and Gilroy - SCYTF Technical Team Meeting, MDT, subcommittee meeting(s) - Pro-social programming sessions held weekly in Gilroy and in Morgan Hill This Amendment shall be effective on [July 1, 2022 ] 4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. CITY OF GILROY [Empowering Our Community For Success] By: By: [signature] [signature] [Jimmy Forbis] [Daniel Chavez] [City Administrator, City of Gilroy] [Executive Director] Date: Date: Approved as to Form ATTEST: DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD 6/14/2022 6/17/2022 -7- 4845-8215-5540v1 MDOLINGER\04706083 City Attorney City Clerk DocuSign Envelope ID: 7DE7EC17-8BB4-4112-A56B-4F3FCCAEE4BD