HomeMy WebLinkAboutAgreement - CitySourced, Inc. - 3rd Amendment - Video Streaming Management Services - Signed 2022-06-30
Confidential
CITYSOURCED, INC.
AMENDMENT OF CUSTOMER MOBILE APPLICATION CUSTOMER AGREEMENT
This Amendment (this “Third Amendment”) is entered as of June 30, 2022, by and between
CitySourced, Inc., a wholly owned subsidiary of Rock Solid Technology, Inc. (hereinafter referred to as
“Provider”) and the City of Gilroy, California a municipal corporation, (hereinafter referred to as
“Subscriber”), and hereinafter collectively referred to as the “Parties”).
WHEREAS, Parties entered into that certain MOBILE APPLICATION CUSTOMER AGREEMENT dated
December 16, 2016 (the “Agreement”); and
WHEREAS, Parties entered into an Amendment dated Feb 7, 2022 (the “First Amendment”);
and
WHEREAS, Parties entered into an Amendment dated March 11, 2022 (the “Amendment”); and
WHEREAS, the Subscriber wishes to amend the subscription package to the Agreement as
described below.
NOW, THEREFORE, the Parties hereby agree as follows:
AMEND EXISITING PRODUCT: Attachment D is hereby amended to account for the addition of
Subscriber user licenses, at no additional cost to Subscriber.
AMEND EXISITING PRODUCT: Attachment E is hereby amended to account for the removal of
PrimeGov/OneMeeting Video Streaming and AJA HELO Encoder which will both be replaced by a
product outlined in Attachment F.
ADDITIONAL PRODUCT: Attachment F is hereby added to account for the addition of an additional
following product to read.
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Attachment D
The Streamline (aka OneRequest) solution will be configured for CITY’s Freedom of Information Act
(FOIA) request intake and management.
Solution Investment
Annual
Streamline: FOIA Records $5,420.00
Streamline: FOIA Redaction $2,960.00
Annual Subtotal $8,380.00
One-Time
Streamline: FOIA Setup Services $12,500.00
One Time Discount, Existing Customer Promotion ($12,500.00)
One-Time Subtotal $0.00
TOTAL FIRST YEAR COST $8,380.00
Annual Increase, beginning Second Year 5%
Additional Product Notes:
•30 users for FOIA Records and Redaction
•Up to 2.5 TB of storage
•Up to 2 Request types
o General form
o Fire department form
•Unlimited Email & Telephone Support
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Attachment E
The PrimeGov (aka OneMeeting) solution will be configured for Subscriber’s Automated Agenda
Preparation , Meeting Management, Video Streaming, and Committee Manager System intake and
management.
Solution Investment
Annual
Agenda Automation
Agenda Automation includes 4 Meeting types, 2 workflows and 2 forms $8,670.00
Meeting Management
Meeting Management includes 4 Meeting types $6,503.00
Video Streaming^
Video Streaming $4,335.00
Member Voting
Member Voting includes 7 voting members per meeting $3,468.00
Laserfiche Integration
Laserfiche Integration $1,500.00
Committee Manager
Committee Manager includes 1 form and 1 workflow
$5,800.00
$30,276.00
One-Time Costs
Data Migration Services
Migration of 850 Meetings $10,625.00
Professional Services
Professional Services $7,000.00
AJA HELO EncoderAJA HELO Encoder $1,995.00
$19,620.00
^ This Video Streaming product was only used for 3 months, from March 11, 2022 thru June 11, 2022,
and a credit of $3,251.25 will be applied to the next invoice. This Video Streaming product will not be
renewed after June 11, 2022, as it is be replaced by a product in Attachment F.
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Attachment F
The Swagit solution will be configured for CITY’s Video Streaming management.
Annual Costs
Item & Description Rate Yearly Cost
EASE™ Hands-Free Service – 50
• Up to 50 indexed and archived meetings per year
• Up to 120 hours of specialty content per year
• 24/7 Live Stream
$ 995.00 $ 11,940.00
Social Media eXstream (Facebook or YouTube)
• When sending to YouTube captions appear on live with > 10k
subs and with VOD
• Facebook Live stream can include captions, if applicable
• Inclusion in the Roku channel in BETA
$ 215.00 $ 2,580.00
Total $1,210.00 $14,520.00
One-Time Costs
Item & Description Cost
Caption Prime Streaming Appliance
• Captioning Encoding Appliance, system burn-in, HD/SD Baseband or IP
Encode/Transcode single-channel license
• Enables encoding/transcoding of 1 HD/SD channel.
• Web based Caption GUI, multi-encoder management and closed
captioning support
• EASE™ Remote Video Indexing Kit (Includes Scheduler)
$ 15,770.00
EASE™ and Caption Prime Setup and Deployment $ 1,080.00
Total $16,850.00
PRICING SUMMARY:
Swagit One-Time Costs $16,850.00
PrimeGov / OneMeeting Video Streaming Subscription Costs (Covering March 11, 2022, thru June 11, 2022) $1,083.75
Swagit Initial Term Subscription Costs (Covering June 30, 2022, thru June 29, 2023) $14,520.00
Less Amount Already Invoiced and Paid ($4,335.00)
Credit upon return of AJA Helo Encoder ($1,995.00)
Invoiced July 1, 2022 $26,123.75
Swagit Year 2 Subscription Costs (Covering June 30, 2023, thru June 29, 2024) $15,246.00
OTHER TERMS OF THE CONTRACT: The Parties agree that all other terms, conditions and obligations
of the Agreement remain in effect throughout the term of the Agreement except for those provisions of
the Agreement that are directly contradicted by this Amendment, in which event the terms of this
Amendment shall control.
BINDING EFFECT: The covenants and conditions contained in this Amendment shall apply to and bind
the parties and the heirs, legal representatives, successors and permitted assigns of the Pa rties.
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Confidential
ROCK SOLID TECHNOLOGY, INC.: CITY OF GILROY
Tom Spengler
Chief Executive Officer
Jimmy Forbis, City Administrator
(Date) (Date)
Approved as to Form: ATTEST:
Andy Faber, City Attorney Thai Nam Pham, City Clerk
DocuSign Envelope ID: 9AC90EA5-0954-416F-9911-A9B5BE6DC9D2
6/15/2022
DocuSign Envelope ID: 39F97BA3-FBEE-4079-A202-0D97C12F9820
6/21/2022