HomeMy WebLinkAboutAgreement - Empowering Our Community for Success - 2nd Amendment - SCYTF: Providing Youth Services in South County - Signed 2022-10-26City of Gilroy
Agreement/Contract Tracking
Today’s Date:
October 18, 2022 Your Name: Trish Vigil
Contract
Type:
Services over $5k - Consultant Phone Number: 846-0316
Contract Effective Date:
(Date contract goes into effect)
1/10/2022
Contract Expiration Date: 12/31/2022
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Empowering Our Community for Success
Contract Subject:
(no more than 100 characters)
SCYTF: Providing youth services in South County
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
91675 total to date
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
-1- 4845-8215-5540v1
MDOLINGER\04706083
SECOND AMENDMENT TO AGREEMENT FOR SERVICES
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Empowering Our
Community For Success entered into that certain agreement entitled AGREEMENT FOR SERVICES,
effective on [1/10/2022], hereinafter referred to as “Original Agreement”; and
WHEREAS City and Empowering Our Community For Success have determined it is in their
mutual interest to amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. The first paragraph of Article 1 (Term of Agreement) of the Original Agreement shall be
amended to read as follows:
“This Amendment will become effective on January 10, 2022 and continue in effect through
December 31, 2022 unless terminated in accordance with the provisions of Article 7 of this
agreement.
2. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as
follows:
“In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set for in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONTRACTOR exceed $91,675
3. Exhibits “B”, “C” and “D” of the Original Agreement shall be replaced with the Exhibits “B”,
“C” and “D” attached to this Amendment.
4. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
5. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY [Empowering Our Community For Success]
By: By:
[signature] [signature]
[Jimmy Forbis] [Daniel Chavez]
[City Administrator, City of Gilroy] [Executive Director]
Date:
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
10/25/2022
-2- 4845-8215-5540v1
MDOLINGER\04706083
Date:
Approved as to Form ATTEST:
City Attorney City Clerk
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
10/26/2022
EXHIBIT “B’
SCOPE OF WOK
CONSULTANT Empowering Our Community For Success will coordinate and provide services,
outlined and specified in reporting data outlined below, necessary for program evaluation: ie.
monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units
of Service Workbook (OUS) report and invoicing format; as well as ongoing program
improvement, to the City of Gilroy in a timely matter. This program is part of the South County
THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort
to prevent and reduce juvenile delinquent behaviors, prevent/ reduce recruitment of youth into
gangs and prevent/ reduce youth violence in South Santa Clara County. Service delivery time
frame: January 10, 2022 to June 30, 2022.
CONSULTANT Empowering Our Community For Success shall complete the following services:
1. Conduct Outreach and Engagement to build rapport with youth in identified
neighborhoods/schools, opportunities for shaping services collectively, mechanism for self-
referral, and relationship-building. Outreach includes face-to-face introductions, ‘get-to-know
you’ activities, and conduct outreach support during late-evening pro-social activities for youth,
adults and/or families. Locations including: San Ysidro Park, Gilroy Library, Park Place
Apartments, Galvan Park, Centennial Recreation Center, etc. At least two (2) days a week for a
total of four (4) hours weekly.
2. Implementation of two (2) cultural programs/character development circles (twelve (12)
weeks per series) utilizing cultural group curriculum (i.e. National Compadres Network, Parent
Cafes, etc.) in identified neighborhoods/schools within the Strategic Plans, such as Park Place
Apartments, San Ysidro Park, and/or Gilroy Library. A minimum of
six (6) unduplicated clients per group.
3. Conduct the facilitation of two (2) weekly Late Night Gyms (late evening pro-social
programs): One (1) in Morgan Hill and one (1) in Gilroy. A minimum of twenty (20) unduplicated
clients per group. Each session must be of at least three (3) hours long per night in each location.
4. Provide intervention support services to community cent er(s), school(s) and library sites
such as the Morgan Hill Library, Community Cultural Center, the Centennial Recreation Center,
Gilroy Library, San Ysidro Park, Wheeler Gym.
5. Secondary Crisis Response – To help assist South County Youth Task Force partners
identified key locations to maintain a positive, restorative and safe community culture
(outreach/circles/one-on-one support, Multi-Disciplinary Team meetings (MDT’s) and others as
needed.
6. Participate in monthly Tech Team, monthly Multi-Disciplinary Team (MDT) meetings,
participate in Student Attendance Workgroup, and co-chair/take leadership role within one or more
Technical Team subcommittees (based on relevancy to Contractor's Scope of Work).
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
7. A minimum total of one-hundred and twenty five (125+) unduplicated youth and adults to
be served through programming utilizing Units of Service (UOS) workbook.
8. A total of one-thousand (1,000) contacts via large community events, virtual and in-person.
A. Due to COVID-19, the delivery and implementation of programs and services will be
adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is
lifted. Services may include supporting the SCYTF emergency response and coordination of
services and needs under COVID-19.
B. Will partner with the City of Gilroy, the South County Technical Team and local
community partners to further the goal and efforts of building a restorative community and
preventing and de-escalating youth violence and anti-social behaviors in South County;
C. Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable);
iii. Date of birth of youth served;
iv. Start date of when youth started receiving services;
v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and
viii. Hours of service per youth by activity type.
D. Groups: Maintain and submit sign-in sheets monthly to track participation, Monthly Units
of Service Reports, and pre/post surveys on the start and end of groups.
E. Attend necessary meetings and activities and has the flexibility to attend necessary
meetings and activities as they arise, which may occur outside of traditional 8:00 a.m. to 5:00 p.m.,
Monday through Friday work hours.
F. Complete Service Delivery Calendars: To help maximize collaborative efforts with all
South County agencies, the Consultant will submit calendars documenting services being rendered
at different time frames, location(s) and service day(s), to the City by the 10th of each month (no
need to resend if there are no new changes).
G. Population to be served: children and young adults (Youth between the ages of 10-24 (any
gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046,
and 95020) and can fall in one or more of the following categories:
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
i. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in low-socio
economic areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability
Needs; Potential Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy
Coping Abilities and Re-Victimization Risk,
ii. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s)
related to gang lifestyles, re-offending and/or participating in gang intimidation or behaviors
associated with violence. This category distinguishes from “at-risk” population in that it generates
additional characteristics demonstrating social-risk factors and level of intensity.
iii. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is
integrated into intergenerational gang-membership environment and/or affected by
intergenerational drug use youth self-identified, and/or are arrested for gang-related incidents or
acts of violence through the justice system.
iv. Parents of youth and/or community members who reside in Morgan Hill, San Martin and
Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community
civic-engagement, community-building and organizing efforts.
v. School Providers: School staff and districts who identify themselves as needin g support,
services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s
competencies who are working with youth displaying various signs of trauma and behavioral
issues.
H. Have the needed level of flexibility to attend necessary meetings, including monthly,
Technical Team meetings and impromptu climate and crisis meetings; and have ability to work
weekends (with 30 day advanced notice) for important or large events and evenings as deemed
necessary to carry out successful coordination of project services.
I. Transport of Youth: Transportation can only occur after all necessary insurance(s) have
been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one
driving is not allowed. Consultant and youth in transport must be of the same gender, or there may
be another staff member in the car of the opposite gender. This may include City of Gilroy staff.
A guardian/parental permission slip must be signed each time a youth enters CONSULTANT'S
vehicle. If transportation occurs under life coaching/case management, all intake paperwork must
be up to date and the two-to-one ratio must be enforced. Contact of youth and transportation must
follow County and City procedures.
J. Locations of services will occur at the identified schools, community hubs, hot-spot parks
libraries, and other community locations, as deemed appropriate per client need. Contact of client
and transportation must follow County and City procedures.
PER “SECOND AMENDMENT TO AGREEMENT FOR SERVICES” THE NEW ADDED
SERVICES TO BE DELIVERED ARE:
CONSULTANT Empowering Our Community For Success will coordinate and provide services,
outlined and specified in reporting data outlined below, necessary for program evaluation: ie.
monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
of Service Workbook (OUS) report and invoicing format; as well as ongoing program
improvement, to the City of Gilroy in a timely matter. This program is part of the South County
THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort
to prevent and reduce juvenile delinquent behaviors, prevent/ reduce recruitment of youth into
gangs and prevent/ reduce youth violence in South Santa Clara County. Service delivery time
frame: July 1, 2022 - December 31, 2022.
CONSULTANT Empowering Our Community For Success shall complete the following services:
1. Conduct Outreach and Engagement to build rapport with youth in identified
neighborhoods/schools, opportunities for shaping services collectively, mechanism for self-
referral, and relationship-building. Outreach includes face-to-face introductions, ‘get-to-know
you’ activities, and conduct outreach support during late-evening pro-social activities for youth,
adults and/or families. Locations including: San Ysidro Park, Gilroy Library, Park Place
Apartments, Galvan Park, Centennial Recreation Center, etc. At least two (2) days a week for a
total of four (4) hours weekly.
2. Implementation of two (2) cultural programs/character development circles (twelve (12)
weeks per series) utilizing cultural group curriculum (i.e. National Compadres Network, Parent
Cafes, etc.) in identified neighborhoods/schools within the Strategic Plans, such as Park Place
Apartments, San Ysidro Park, and/or Gilroy Library. A minimum of six (6) unduplicated clients
per group.
3. Conduct the facilitation of two (2) weekly Late Night Gyms (late evening pro-social
programs): One (1) in Morgan Hill and one (1) in Gilroy. A minimum of twenty (20) unduplicated
clients per group. Each session must be of at least three (3) hours long per night in each location.
4. Provide intervention support services to community center(s), school(s) and library sites
such as the Morgan Hill Library, Community Cultural Center, the Centennial Recreation Center,
Gilroy Library, San Ysidro Park, Wheeler Gym.
5. Secondary Crisis Response – To help assist South County Youth Task Force partners
identified key locations to maintain a positive, restorative and safe community culture
(outreach/circles/one-on-one support, Multi-Disciplinary Team meetings (MDT’s) and others as
needed.
6. Participate in monthly Tech Team, monthly Multi-Disciplinary Team (MDT) meetings,
participate in Student Attendance Workgroup, and co-chair/take leadership role within one or more
Technical Team subcommittees (based on relevancy to Contractor's Scope of Work).
7. A minimum total of one-hundred and twenty-five (125+) unduplicated youth and adults to
be served through programming utilizing Units of Service (UOS) workbook.
8. A total of one thousand (1,000) contacts via large community events, virtual and in-person.
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
EXHIBIT “C”
MILESTONE SCHEDULE
Management Plan
CONSULTANT’s mission is to intervene in the lives of At-Risk youth who have demonstrated
signs of high risk behavior. This mission is achieved by providing mentoring, life skills and
empowerment classes that provoke behavior modification, thus empowering our youth to make
better decisions. EOCS and its staff have been working with youth who are At-Promise and High
Promise for the last 26 years and we have been exceptionally successful in developing
relationships with these youth. EOCS expertise is forging relationships with youth who are closed
off and resistant to receiving services from other intervention services.
EOCS will work Monday and Wednesdays in South County dividing day and times between
Morgan Hill and Gilroy. With the understanding and flexibility that in working with at-risk youth
and the schools they attend there will be days other than Mondays and Wednesdays that EOCS
will need to be present to support the needs of clients and partners.
Jennifer Daughenbaugh, Administrative Assistant, for EOCS will be completing the reports on a
monthly basis.
Daniel Chavez, Executive Director and Founder of ECOS, has over 20 years of experience in
working with youth will be delivering the direct services for this contract. All leadership and
administrative questions should be directed to Daniel Chavez for this contract.
Timeline of schedule events may include, but not limited to:
Due to COVID-19, the delivery and implementation of programs and services will be adapted to
follow the current Santa Clara County Health Order and Mandated Directives until it is lifted.
Services may include supporting the SCYTF emergency response and coordination of services and
needs under COVID-19.
January 2022
-Outreach and recruitment for two curriculum-based groups are held weekly - one in Morgan Hill
and one in Gilroy
-Outreach and recruitment for two Late Night Gym groups - one in Morgan Hill and one in Gilroy
- Community Outreach and Engagement as needed based on program needs
-SCYTF Technical Team Meeting, MDT, and subcommittee meeting(s)
February 2022
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
- Implementation and pre-test for two curriculum-based groups are held weekly in Morgan Hill
and Gilroy
-Pre-surveys for two Late Night Gym in Morgan Hill and Gilroy
-Community Outreach and Engagement as needed based on program needs
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
-Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
March 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Outreach and Engagement Activity based on program needs at identified locations
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
April 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement during Spring Break, be part of the planning for Party in the Park and
Dia del Nino.
- Easter egg hunt with THRIVE families/clients
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
May 2022
- Post-test/Graduation Ceremony for two curriculum-based groups are held weekly in Morgan Hill
and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement: Based on program need.
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
-Summer programming planning
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
June 2022
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
-Post-surveys for two Late Night Gym in Morgan Hill and Gilroy
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan
Hill and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling
and/or Movie.
PER “SECOND AMENDMENT TO AGREEMENT FOR SERVICES” THE NEW ADDED
MILESTONE SCHEDULE TO BE DELIVERED IS:
Timeline of schedule events may include, but not limited to:
July 2022
-Outreach and recruitment for two curriculum-based groups are held weekly - one in Morgan Hill
and one in Gilroy
-Outreach and recruitment for two Late Night Gym groups - one in Morgan Hill and one in Gilroy
- Community Outreach and Engagement as needed based on program needs
-SCYTF Technical Team Meeting, MDT, and subcommittee meeting(s)
- Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan
Hill and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling
and/or Movie
August 2022
- Implementation and pre-test for two curriculum-based groups are held weekly in Morgan Hill
and Gilroy
-Pre-surveys for two Late Night Gym in Morgan Hill and Gilroy
-Community Outreach and Engagement as needed based on program needs
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
-Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
- Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan
Hill and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling
and/or Movie
September 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Outreach and Engagement Activity based on program needs at identified locations
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
October 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
November 2022
- Post-test/Graduation Ceremony for two curriculum-based groups are held weekly in Morgan Hill
and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement: Based on program need.
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
December 2022
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
-Post-surveys for two Late Night Gym in Morgan Hill and Gilroy
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
EXHIBIT “D”
PAYMENT SCHEDULE
EXHIBIT “D”
PAYMENT SCHEDULE
A. Compensation to CONSULTANT Empowering Our Community For Success shall be
contingent upon successful completion of the services outlined in EXHIBIT B, SCOPE OF
SERVICES. A statement of all professional services outlined under this AGREEMENT shall be
prepared by CONSULTANT Empowering Our Community For Success and submitted to the
City of Gilroy on or before the 10th day of the month, following the billing month, following
completion of each of the Services identified in EXHIBIT B. If the services have been
completed to the satisfaction of the City of Gilroy, the CITY shall make payment to the
CONSULTANT within thirty (30) business days after receipt of the statement and approval
thereof.
B. The maximum amount of compensation to be paid to CONSULTANT under this
AGREEMENT for the period of January 10, 2022 through June 30, 2022 shall not exceed
$44,105. CONSULTANT to successfully complete the project within the alloted period.
Reimbursement will be based on work completed, per budget specifications.
C. Any hours worked for which payment would result in a total exceeding the maximum amount
of compensation set forth herein shall be at no cost to CITY. All contract deliverables needed for
payment are stated in Exhibit B and include the completion of a monthly invoice, with relevent
direct expenses back up, monthly narrative and statistical reporting to show measurement for
successful targeted youth intervention, groups and pro-social activities in pre-designated areas.
Monthly invoicing will include direct expenses for reimbursement, such as allowable overhead
and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages,
supplies, training, costs for pro-social activities and healthy food expenses. Any additional direct
expenses will not be reimbursed by the CITY.
Montly invoices and all back up documentation (monthly calendars, PAR monthly report, staff
timesheets, agency invoice, OUS workbook, and Narrative report) will be submitted to the CITY
by the 10th day of the next month, as follows or the Friday prior to, if the 10th falls on a
weekend, the invoice is due the following Monday, no later than 12:00 PM. An exception will be
the last monthly invoice as the City funder requests the final invoice prior to the month's end:
Months Invoice Deadline
January 10-31, 2022 February 10, 2022
February 1-28, 2022 March 10, 2022
March 1-31, 2022 April 10, 2022
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
April 1-30, 2022 May 10, 2022
May 1-31, 2022 June 10, 2022
June 1-30, 2022 June 20, 2022
Please allow up 30 business days between submittal of invoice and confirmed back up
verification for the processing of payment. Back up includes but it not limited to any of the
following: timecard for program coordinator, sign in sheets for services and programs sponsored
by this agreement, fliers and brochures, pictures for program activities, meeting agendas and
notes, and any other documentation related to the any of the diversion program activities.
Invoices will be returned if necessary back up is not attached and timing of check processing will
be paused.
D. BUDGET - Empowering Our Community for Success- South County Youth Task Force
Total Program Budget (January 10, 2022-June 30, 2022) $44,105
The following payment schedule is not to exceed per month and is based on work completed, per
the following program specifications:
Month Due Date
January 10-31, 2022 February 10, 2022
Monthly Maxium Reimbursement:$6,000
A. Weekly in-person youth secondary crisis response, and intervention support services in
hot-spot neighborhoods/schools. Not to exceed 78.12 hours at fully burdedend hourly rate of
$64.00 maxium.
B. Two (2) Outreach and recruitment presentation workshop sessions to recruit for the
curriculum-based groups. One (1) session in Gilroy and one (1) session in Morgan Hill.
C. Two (2) Outreach and recruitment presentation workshop sessions to recruit for the Late
Night Gym youth groups. One (1) session in Gilroy and one (1) session in Morgan Hill.
February 1-28, 2022 March 10, 2022
Monthly Maxium Reimbursement: $8,701
A. Weekly in-person youth secondary crisis response, and intervention support services in
hot-spot neighborhoods/schools. Not to exceed 18.76 hours at the fully burdedend hourly rate of
$64.00 maxium.
B. Eight (8) Joven Noble youth sessions using the National Comprades Network curricum.
Weekely sessions in Gilroy, in Morgan Hill.
C. Eight (8) sesions of Pro-social Late Night Gym Program of three (3) hours each session.
Weekely sessions in Gilroy, in Morgan Hill.
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
March 1-31, 2022 April 10, 2022
Monthly Maxium Reimbursement: $11,701
A. Weekly in-person youth secondary crisis response, and intervention support services in
hot-spot neighborhoods/schools. Not to exceed 65.64 hours at the fully burdedend hourly rate of
$64.00 maxium.
B. Eight (8) Joven Noble youth sessions using the National Comprades Network curricum.
Weekely sessions in Gilroy, in Morgan Hill.
C. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session, with
one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill.
April 1-30, 2022 May 10, 2022
Monthly Maxium Reimbursement:$8,703
A. Weekly in-person youth secondary crisis response, and intervention support services in
hot-spot neighborhoods. Not to exceed 18.79 hours at the fully burdedend hourly rate of $64.00
maxium.
B. Eight (8) Joven Noble youth sessions using the National Comprades Network curricum.
Weekely sessions in Gilroy, in Morgan Hill.
C. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session, with
one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill
May 1-31, 2022 June 10, 2022
Monthly Maxium Reimbursement:$4,500
A. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session, with
one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill.
June 1-30, 2022 June 20, 2022
Monthly Maxium Reimbursement:$4,500
A. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session, with
one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill.
PER SECOND AMENDMENT TO AGREEMENT FOR SERVICES THE ADDITIONAL
PAYMENT SCHEDULE IS:
The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT
for the period of July 1, 2022 through December 31, 2022 shall not exceed $47,570.
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
Quarterly reimbursement will be based on work completed per budget following the budget
provided below:
EOCS -SCYTF BUDGET AND PAYMENT SCHEDULE
Total program budget (July 1, 2022 - December 31, 2022) not to exceed: $47,570
I. Late Night Gym Facilitation, Joven Noble Facilitation, Outreach and Engagement,
Secondary Crisis Response, Intervention Support Services, travel expenses,
payroll, program food and snacks, administrative cost, and program supplies for
approximately a total of 25 hours per week for 26 weeks of services (six months)
totaling 650 hours. Fully burden hourly rate not to exceed $73.19. (650 hours x
$73.19 = $47,570).
Months Invoice Deadline
July 1-31, 2022 August 10, 2022
August 1-31, 2022 September 10, 2022
September 1-30, 2022 October 10, 2022
October 1-31, 2022 November 10, 2022
November 1-30, 2022 December 10, 2022
December 1-31, 2022 January 10, 2023
DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
-1- 4845-8215-5540v1
MDOLINGER\04706083
FIRST AMENDMENT TO AGREEMENT FOR SERVICES
WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Empowering Our
Community For Success ] entered into that certain agreement entitled AGREEMENT FOR
SERVICES, effective on [01/10/2022], hereinafter referred to as “Original Agreement”; and
WHEREAS, City and Empowering Our Community For Success have determined it is in their
mutual interest to amend certain terms of the Original Agreement.
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS
FOLLOWS:
1. Contract timeline will be extended to July 1, 2022 of the Original Agreement shall be amended
to read as follows: The contract will be extended to December 31, 2022.
2. [ARTICLE 4. COMPENSATION, Section A. Consideration and EXHIBIT D, Section B] of
the Original Agreement shall be amended to read as follows:
ARTICLE 4. COMPENSATION
A. Consideration:
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in EXHIBIT D (“Payment Schedule”). In No event
however shall the total compensation paid to the CONSULTANT exceed $47, 570.
EXHIBIT D, Section B:
The maximum amount of compensation to be paid to CONSULTANT under this
AGREEMENT shall not exceed $47,570 CONSULTANT to successfully complete the project
within the Six (6) month period. Quarterly reimbursement will be based on work completed per
budget following the budget provided below:
EOCS -SCYTF BUDGET AND PAYMENT SCHEDULE
Total program budget not to exceed: $47, 570 for six months of services
I. Late Night Gym Facilitation, Joven Noble Facilitation, Outreach and Engagement,
Secondary Crisis Response, Intervention Support Services, travel expenses, payroll,
program food and snacks, administrative cost, and program supplies for a total of 25
hours per week for 26 weeks of services (six months) totaling 650 hours. Fully burden
hourly rate not to exceed $73.19. (650 hours x $73.19 = $47,570).
In Exhibit D: Payment Schedule will be extended to add:
Months Invoice Deadline
July 1-31, 2022 August 10, 2022
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August 1-31, 2022 September 10, 2022
September 1-30, 2022 October 10, 2022
October 1-31, 2022 November 10, 2022
November 1-30, 2022 December 10, 2022
December 1-31, 2022 January 10, 2023
3. [ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT, Section A. Specific
Services EXHIBIT B (Scope of work), and EXHIBIT C (Milestone Schedule)] of the Original
Agreement shall be amended to read as follows:
Exhibit “B” SCOPE OF WORK
CONSULTANT Empowering Our Community For Success will coordinate and provide services,
outlined and specified in reporting data outlined below, necessary for program evaluation: ie. monthly
progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units of Service
Workbook (OUS) report and invoicing format; as well as ongoing program improvement, to the City
of Gilroy in a timely matter. This program is part of the South County THRIVE (Transformation and
Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort to prevent and reduce juvenile
delinquent behaviors, prevent/ reduce recruitment of youth into gangs and prevent/ reduce youth
violence in South Santa Clara County. Service delivery time frame: July 1, 2022 - December 31, 2022.
CONSULTANT Empowering Our Community For Success shall complete the following services:
1. Conduct Outreach and Engagement to build rapport with youth in identified
neighborhoods/schools, opportunities for shaping services collectively, mechanism for self-referral,
and relationship-building. Outreach includes face-to-face introductions, ‘get-to-know you’ activities,
and conduct outreach support during late-evening pro-social activities for youth, adults and/or families.
Locations including: San Ysidro Park, Gilroy Library, Park Place Apartments, Galvan Park, Centennial
Recreation Center, etc. At least two (2) days a week for a total of four (4) hours weekly.
2. Implementation of two (2) cultural programs/character development circles (twelve (12) weeks
per series) utilizing cultural group curriculum (i.e. National Compadres Network, Parent Cafes, etc.) in
identified neighborhoods/schools within the Strategic Plans, such as Park Place Apartments, San
Ysidro Park, and/or Gilroy Librar y. A minimum of six (6) unduplicated clients per group.
3. Conduct the facilitation of two (2) weekly Late Night Gyms (late evening pro-social programs):
One (1) in Morgan Hill and one (1) in Gilroy. A minimum of twenty (20) unduplicated clients per
group. Each session must be of at least three (3) hours long per night in each location.
4. Provide intervention support services to community center(s), school(s) and library sites such
as the Morgan Hill Library, Community Cultural Center, the Centennial Recreation Center, Gilroy
Library, San Ysidro Park, Wheeler Gym.
5. Secondary Crisis Response – To help assist South County Youth Task Force partners identified
key locations to maintain a positive, restorative and safe community culture (outreach/circles/one-on-
one support, Multi-Disciplinary Team meetings (MDT’s) and others as needed.
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6. Participate in monthly Tech Team, monthly Multi-Disciplinary Team (MDT) meetings,
participate in Student Attendance Workgroup, and co-chair/take leadership role within one or more
Technical Team subcommittees (based on relevancy to Contractor's Scope of Work).
7. A minimum total of one-hundred and twenty five (125+) unduplicated youth and adults to be
served through programming utilizing Units of Service (UOS) workbook.
8. A total of one-thousand (1,000) contacts via large community events, virtual and in-person.
A. Due to COVID-19, the delivery and implementation of programs and services will be adapted
to follow the current Santa Clara County Health Order and Mandated Directives until it is lifted.
Services may include supporting the SCYTF emergency response and coordination of services and
needs under COVID-19.
B. Will partner with the City of Gilroy, the South County Technical Team and local community
partners to further the goal and efforts of building a restorative community and preventing and de -
escalating youth violence and anti-social behaviors in South County;
C. Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable);
iii. Date of birth of youth served;
iv. Start date of when youth started receiving services;
v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and
viii. Hours of service per youth by activity type.
D. Groups: Maintain and submit sign-in sheets monthly to track participation, Monthly Units of
Service Reports, and pre/post surveys on the start and end of groups.
E. Attend necessary meetings and activities and has the flexibility to attend necessary meetings
and activities as they arise, which may occur outside of traditional 8:00 a.m. to 5:00 p.m., Monday
through Friday work hours.
F. Complete Service Delivery Calendars: To help maximize collaborative efforts with all South
County agencies, the Consultant will submit calendars documenting services being rendered at
different time frames, location(s) and service day(s), to the City by the 10th of each month (no need to
resend if there are no new changes).
G. Population to be served: children and young adults (Youth between the ages of 10-24 (any
gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046, and
95020) and can fall in one or more of the following categories:
i. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in low-socio economic
areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability Needs; Potential
Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy Coping Abilities a nd
Re-Victimization Risk,
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ii. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s) related to
gang lifestyles, re-offending and/or participating in gang intimidation or behaviors associated with
violence. This category distinguishes from “at-risk” population in that it generates additional
characteristics demonstrating social-risk factors and level of intensity.
iii. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is integrated
into intergenerational gang-membership environment and/or affected by intergenerational drug use
youth self-identified, and/or are arrested for gang-related incidents or acts of violence through the
justice system.
iv. Parents of youth and/or community members who reside in Morgan Hill, San Martin and
Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community civic-
engagement, community-building and organizing efforts.
v. School Providers: School staff and districts who identify themselves as needing support,
services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s
competencies who are working with youth displaying various signs of trauma and behavioral issues.
H. Have the needed level of flexibility to attend necessary meetings, including monthly, Technical
Team meetings and impromptu climate and crisis meetings; and have ability to work weekends (with
30 day advanced notice) for important or large events and evenings as deemed necessary to carry out
successful coordination of project services.
I. Transport of Youth: Transportation can only occur after all necessary insurance(s) have been
completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is
not allowed. Consultant and youth in transport must be of the same gender, or there may be another
staff member in the car of the opposite gender. This may include City of Gilroy staff. A
guardian/parental permission slip must be signed each time a youth enters CONSULTANT'S vehicle.
If transportation occurs under life coaching/case management, all intake paperwork must be up to date
and the two-to-one ratio must be enforced. Contact of youth and transportation must follow County
and City procedures.
J. Locations of services will occur at the identified schools, community hubs, hot-spot parks
libraries, and other community locations, as deemed appropriate per client need. Contact of client and
transportation must follow County and City procedures.
Exhibit “C” MILESTONE SCHEDULE
Timeline of schedule events may include, but not limited to:
Due to COVID-19, the delivery and implementation of programs and services will be adapted to
follow the current Santa Clara County Health Order and Mandated Directives until it is lifted. Services
may include supporting the SCYTF emergency response and coordination of services and needs under
COVID-19.
July 2022
-Outreach and recruitment for two curriculum-based groups are held weekly - one in Morgan Hill and
one in Gilroy
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-Outreach and recruitment for two Late Night Gym groups - one in Morgan Hill and one in Gilroy
- Community Outreach and Engagement as needed based on program needs
-SCYTF Technical Team Meeting, MDT, and subcommittee meeting(s)
- Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan Hill
and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling and/or
Movie
August 2022
- Implementation and pre-test for two curriculum-based groups are held weekly in Morgan Hill and
Gilroy
-Pre-surveys for two Late Night Gym in Morgan Hill and Gilroy
-Community Outreach and Engagement as needed based on program needs
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
-Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan Hill
and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling and/or
Movie
September 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Outreach and Engagement Activity based on program needs at identified locations
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
October 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
November 2022
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- Post-test/Graduation Ceremony for two curriculum-based groups are held weekly in Morgan Hill and
Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement: Based on program need.
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
December 2022
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
-Post-surveys for two Late Night Gym in Morgan Hill and Gilroy
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
This Amendment shall be effective on [July 1, 2022 ]
4. Except as expressly modified herein, all of the provisions of the Original Agreement shall
remain in full force and effect. In the case of any inconsistencies between the Original Agreement and
this Amendment, the terms of this Amendment shall control.
5. This Amendment may be executed in counterparts, each of which shall be deemed an original,
but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the
dates set forth besides their signatures below.
CITY OF GILROY [Empowering Our Community For Success]
By: By:
[signature] [signature]
[Jimmy Forbis] [Daniel Chavez]
[City Administrator, City of Gilroy] [Executive Director]
Date:
Date:
Approved as to Form ATTEST:
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6/14/2022
6/17/2022
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City Attorney City Clerk
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AGREEMENT FOR SERVICES
(For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 10 day of January, 2022, between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: Empowering Our Community For Success , having a principal place of
business at 1711 Warburton Ave #5 Santa Clara CA 95050.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on January 10, 2022 and will continue in effect through
June 30, 2022 unless terminated in accordance with the provisions of Article 7 of this Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall
terminate this Agreement regardless of any other provision stated herein. ______
Initial
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S
employees, including, without limitation, disability or unemployment insurance, workers’
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit “A” (“Specific
Provisions”) and Exhibit “B” (“Scope of Services”), within the time periods described in Exhibit
“C” (“Milestone Schedule”).
B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above-described
services. CITY shall have no right to, and shall not, control the manner or determine the method
of accomplishing CONSULTANT’S services.
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C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT’S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONSULTANT exceed $44,105.
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed during the preceding period. If CITY objects to all or any portion
of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from
receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in
dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any
invoiced amounts to which it has objected until the objection has been resolved by mutual
agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT’S costs of doing business.
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ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services under
this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent
any tools, equipment or services from CITY.
B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation reasonable attorneys’ fees, arising out of any injury, disability, or
death of any of CONSULTANT’S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law, CONSULTANT
shall defend, through counsel approved by CITY (which approval shall not be unreasonably
withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees
against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities
and expenses, including without limitation attorneys’ fees, to the extent arising or resulting directly
or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or
CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or
death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against any
and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due
to bodily injury, sickness or disease, or death to any person, and damage to property, including the
loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum
coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; provided however,
Professional Liability Insurance written on a claims made basis must comply with the requirements
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set forth below. Professional Liability Insurance written on a claims made basis (including without
limitation the initial policy obtained and all subsequent policies purchased as renewals or
replacements) must show the retroactive date, and the retroactive date must be before the earlier
of the effective date of the contract or the beginning of the contract work. Claims made
Professional Liability Insurance must be maintained, and written evidence of in surance must be
provided, for at least five (5) years after the completion of the contract work. If claims made
coverage is canceled or non-renewed, and not replaced with another claims-made policy form with
a retroactive date prior to the earlier of the effective date of the contract or the beginning of the
contract work, CONSULTANT must purchase so called “extended reporting” or “tail” coverage
for a minimum of five (5) years after completion of work, which must also show a retroactive date
that is before the earlier of the effective date of the contract or the beginning of the contract work.
As a condition precedent to CITY’S obligations under this Agreement, CONSULTANT shall
furnish written evidence of such coverage (naming CITY, its officers and emplo yees as additional
insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via
a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation,
or of a material change in policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole
and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying all
required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges
and agrees that:
CITY will not withhold FICA (Social Security) from CONSULTANT’S
payments;
CITY will not make state or federal unemployment insurance contributions on
CONSULTANT’S behalf;
CITY will not withhold state or federal income tax from payment to
CONSULTANT;
CITY will not make disability insurance contributions on behalf of
CONSULTANT;
CITY will not obtain workers’ compensation insurance on behalf of
CONSULTANT.
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ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT’S duties under this Agreement.
B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant’s Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination
pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY’
receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any of
its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1. CONSULTANT’S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2. CONSULTANT’S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work completed in accordance with the
terms of this Agreement through the date of the termination notice, as reasonably determined by
CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for
the tasks described on Exhibit C” which have been fully, competently and timely rendered by
CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to
CONSULTANT’S default in the performance of this Agreement or material breach by
CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY
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may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any and
all costs and expenses incurred by CITY in order to complete the tasks constituting the sco pe of
work as described in this Agreement, to the extent such costs and expenses exceed the amounts
CITY would have been obligated to pay CONSULTANT for the performance of that task pursuant
to this Agreement.
C. Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4
of this Agreement on the date due, then if and only if such nonpayment constitutes a default under
this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this Agreement
if such default is not remedied by CITY within thirty (30) days after demand for such payment is
given by CONSULTANT to CITY.
D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to facilitate
any the assumption of CONSULTANT’s duties by any new consultant hired by the CITY to
complete such services.
ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all applicable
provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current form and as it
may be amended from time to time. CONSULTANT shall also require such compliance of all
subcontractors performing work under this Agreement, subject to the prohibition against
assignment and subcontracting contained in Article 5 above. The CONSULTANT shall defend
with counsel acceptable to CITY, indemnify and hold harmless the CITY OF G ILROY, its
officers, employees, agents and representatives from and against all suits, claims, demands,
damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation
reasonable attorneys’ fees, that may arise out of any violations of the Act by the CONSULTANT,
its subcontractors, or the officers, employees, agents or representatives of either.
C. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or
interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
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attorneys’ fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement
are for convenience only and shall not be considered nor referred to for resolving questions of
interpretation.
E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed in
the work, or the materials used in the work, or which in any way affect the conduct of the work,
and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over
the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the
Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a
contract or subcontract to the CITY OF GILROY for public works or for goods or services to
refrain from discriminatory employment or subcontracting practices on the basis of the race, color,
sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any
potential subcontractor.
F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of this
Agreement.
G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains
all the covenants and agreements between the parties with respect to the rendering of such services
in any manner whatsoever. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement,
statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
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H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested.
Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section
V.H. but each party may change the address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be
deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to b e invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance
under this Agreement shall not be construed as waiver(s) of any other condition of performance
under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
Empowering Our Community For Success CITY OF GILROY
By: By:
Name: Daniel Chavez Name: Pedro Espinoza
Title: Executive Director Title: Police Chief, City of Gilroy
Social Security or Taxpayer
Identification Number 47-2643930
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Approved as to Form ATTEST:
City Attorney City Clerk
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EXHIBIT “A”
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of
Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Daniel Chavez , who will act in the capacity
of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to complete the Services
in accordance with the terms of this Agreement.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
“Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Sandra Cruz,
South County Youth Task Force Coordinator shall be the designated City contact person(s).
Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONSULTANT
or if otherwise delivered as provided in the Section V.H. (“Notices”) of this Exhibit “A”.
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance with
the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final Acceptance,
and CONSULTANT shall not incur any further costs hereunder. CONSULTAN T may request
this determination of completion when, in its opinion, it has completed all of the Services as
required by the terms of this Agreement and, if so requested, CITY shall make this determination
within two (2) weeks of such request, or if CITY determines that CONSULTANT has not
completed all of such Services as required by this Agreement, CITY shall so inform
CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit “C”.
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
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Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary
to perform the Services, and its duties and obligations, expressed and implied, contained herein,
and CITY expressly relies upon CONSULTANT’S representations and warranties regarding its
skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in
conformance to and consistent with the standards generally reco gnized as being employed by
professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well-organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be
responsible for the accuracy of any project or technical information provided by the CITY. The
CITY’S review, acceptance or payment for any of the Services shall not be construed to operate
as a waiver of any rights under this Agreement or of an y cause of action arising out of the
performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in
accordance with applicable law for all damages to CITY caused by CONSULTANT’S negligent
performance of any of the services furnished under this Agreement.
C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any and
all reasonable times, to audit the books and records (including, but not limited to, invo ices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all charges
submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY’s
offices within five (5) business days after CITY’s request.
D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
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other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an
entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known
to the related industry (other than that which becomes generally known as the res ult of
CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under this
Agreement in any magazine, trade paper, newspaper or other medium without the express written
consent of CITY.
E. NO PLEDGING OF CITY’S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of
CITY or incur any obligation in the name of CITY.
F. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain
and use copies thereof subject to Section V.D of this Exhibit “A”.
CITY shall not be limited in any way in its use of said material at any time for any work, whether
or not associated with the City project for which the Services are performed. However,
CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from,
damages resulting from the use of said material for work other than PROJECT, including, but not
limited to, the release of this material to third parties for work other than on PROJECT.
G. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
H. NOTICES.
Notices are to be sent as follows:
CITY: Sandra Cruz, SCYTF Coordinator
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
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CONSULTANT: Daniel Chavez, Executive Director
Empowering Our Community For Success
1711 Warburton Ave #5
Santa Clara CA 95050
I. FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.I. apply.
If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.I. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost
for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement
without liability or, at its discretion, to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or
contingent fee.
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EXHIBIT “B”
SCOPE OF SERVICES
CONSULTANT Empowering Our Community For Success will coordinate and provide services,
outlined and specified in reporting data outlined below, necessary for program evaluation: ie.
monthly progress and quarterly financial reporting utilizing Program Activity Report (PAR), Units
of Service Workbook (OUS) report and invoicing format; as well as ongoing program
improvement, to the City of Gilroy in a timely matter. This program is part of the South County
THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) Project, in effort
to prevent and reduce juvenile delinquent behaviors, prevent/ reduce recruitment of youth into
gangs and prevent/ reduce youth violence in South Santa Clara County. Service delivery time
frame: January 10, 2022 to June 30, 2022.
CONSULTANT Empowering Our Community For Success shall complete the following services:
1. Conduct Outreach and Engagement to build rapport with youth in identified
neighborhoods/schools, opportunities for shaping services collectively, mechanism for self-
referral, and relationship-building. Outreach includes face-to-face introductions, ‘get-to-know
you’ activities, and conduct outreach support during late-evening pro-social activities for youth,
adults and/or families. Locations including: San Ysidro Park, Gilroy Library, Park Place
Apartments, Galvan Park, Centennial Recreation Center, etc. At least two (2) days a week for a
total of four (4) hours weekly.
2. Implementation of two (2) cultural programs/character development circles (twelve (12)
weeks per series) utilizing cultural group curriculum (i.e. National Compadres Network, Parent
Cafes, etc.) in identified neighborhoods/schools within the Strategic Plans, such as Park Place
Apartments, San Ysidro Park, and/or Gilroy Library. A minimum of six (6) unduplicated clients
per group.
3. Conduct the facilitation of two (2) weekly Late Night Gyms (late evening pro-social
programs): One (1) in Morgan Hill and one (1) in Gilroy. A minimum of twenty (20) unduplicated
clients per group. Each session must be of at least three (3) hours long per night in each location.
4. Provide intervention support services to community center(s), school(s) and library sites
such as the Morgan Hill Library, Community Cultural Center, the Centennial Recreation Center,
Gilroy Library, San Ysidro Park, Wheeler Gym.
5. Secondary Crisis Response – To help assist South County Youth Task Force partners
identified key locations to maintain a positive, restorative and safe community culture
(outreach/circles/one-on-one support, Multi-Disciplinary Team meetings (MDT’s) and others as
needed.
6. Participate in monthly Tech Team, monthly Multi-Disciplinary Team (MDT) meetings,
participate in Student Attendance Workgroup, and co-chair/take leadership role within one or more
Technical Team subcommittees (based on relevancy to Contractor's Scope of Work).
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7. A minimum total of one-hundred and twenty five (125+) unduplicated youth and adults to
be served through programming utilizing Units of Service (UOS) workbook.
8. A total of one-thousand (1,000) contacts via large community events, virtual and in-person.
A. Due to COVID-19, the delivery and implementation of programs and services will be
adapted to follow the current Santa Clara County Health Order and Mandated Directives until it is
lifted. Services may include supporting the SCYTF emergency response and coordination of
services and needs under COVID-19.
B. Will partner with the City of Gilroy, the South County Technical Team and local
community partners to further the goal and efforts of building a restorative community and
preventing and de-escalating youth violence and anti-social behaviors in South County;
C. Must provide a client list (First Initial and Last Initial) that includes the following:
i. Name of youth served;
ii. Include assigned Probation File Numbers for Youth (if applicable);
iii. Date of birth of youth served;
iv. Start date of when youth started receiving services;
v. End date of when youth stopped receiving services;
vi. ZIP Code of youth served (if available);
vii. Ethnicity of youth served (if available); and
viii. Hours of service per youth by activity type.
D. Groups: Maintain and submit sign-in sheets monthly to track participation, Monthly Units
of Service Reports, and pre/post surveys on the start and end of groups.
E. Attend necessary meetings and activities and has the flexibility to attend necessary
meetings and activities as they arise, which may occur outside of traditional 8:00 a.m. to 5:00 p.m.,
Monday through Friday work hours.
F. Complete Service Delivery Calendars: To help maximize collaborative efforts with all
South County agencies, the Consultant will submit calendars documenting services being rendered
at different time frames, location(s) and service day(s), to the City by the 10th of each month (no
need to resend if there are no new changes).
G. Population to be served: children and young adults (Youth between the ages of 10-24 (any
gender or non-binary), who reside or attend school in South County (zip code areas 95037, 95046,
and 95020) and can fall in one or more of the following categories:
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i. At Promise (At-Risk) Youth”: Defined as youth who live in or attend schools in low-socio
economic areas, referred to as “Hot Spots” within the first Strategic Plan that exhibit Stability
Needs; Potential Harm to Self or Others; Offending Behavior; Trauma History/ Lack of Healthy
Coping Abilities and Re-Victimization Risk,
ii. High–Promise (High-Risk) Youth: Defined as youth exhibiting high risk behavior(s)
related to gang lifestyles, re-offending and/or participating in gang intimidation or behaviors
associated with violence. This category distinguishes from “at-risk” population in that it generates
additional characteristics demonstrating social-risk factors and level of intensity.
iii. “Youth who demonstrate to be severely impacted/gang intentional”: Social circle is
integrated into intergenerational gang-membership environment and/or affected by
intergenerational drug use youth self-identified, and/or are arrested for gang-related incidents or
acts of violence through the justice system.
iv. Parents of youth and/or community members who reside in Morgan Hill, San Martin and
Gilroy areas of higher disparities: As identified by the SCYTF Strategic Plan(s) for community
civic-engagement, community-building and organizing efforts.
v. School Providers: School staff and districts who identify themselves as needing support,
services and wish to integrate relevant SCYTF supports and trainings into schools, build staff’s
competencies who are working with youth displaying various signs of trauma and behavioral
issues.
H. Have the needed level of flexibility to attend necessary meetings, including monthly,
Technical Team meetings and impromptu climate and crisis meetings; and have ability to work
weekends (with 30 day advanced notice) for important or large events and evenings as deemed
necessary to carry out successful coordination of project services.
I. Transport of Youth: Transportation can only occur after all necessary insurance(s) have
been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one
driving is not allowed. Consultant and youth in transport must be of the same gender, or there may
be another staff member in the car of the opposite gender. This may include City of Gilroy staff.
A guardian/parental permission slip must be signed each time a youth enters CONSULTANT'S
vehicle. If transportation occurs under life coaching/case management, all intake paperwork must
be up to date and the two-to-one ratio must be enforced. Contact of youth and transportation must
follow County and City procedures.
J. Locations of services will occur at the identified schools, community hubs, hot-spot parks
libraries, and other community locations, as deemed appropriate per client need. Contact of client
and transportation must follow County and City procedures.
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EXHIBIT “C”
MILESTONE SCHEDULE
Management Plan
CONSULTANT’s mission is to intervene in the lives of At-Risk youth who have demonstrated
signs of high risk behavior. This mission is achieved by providing mentoring, life skills and
empowerment classes that provoke behavior modification, thus empowering our youth to make
better decisions. EOCS and its staff have been working with youth who are At-Promise and High
Promise for the last 26 years and we have been exceptionally successful in developing
relationships with these youth. EOCS expertise is forging relationships with youth who are closed
off and resistant to receiving services from other intervention services.
EOCS will work Monday and Wednesdays in South County dividing day and times between
Morgan Hill and Gilroy. With the understanding and flexibility that in working with at-risk youth
and the schools they attend there will be days other than Mondays and Wednesdays that EOCS
will need to be present to support the needs of clients and partners.
Jennifer Daughenbaugh, Administrative Assistant, for EOCS will be completing the reports on a
monthly basis.
Daniel Chavez, Executive Director and Founder of ECOS, has over 20 years of experience in
working with youth will be delivering the direct services for this contract. All leadership and
administrative questions should be directed to Daniel Chavez for this contract.
Timeline of schedule events may include, but not limited to:
Due to COVID-19, the delivery and implementation of programs and services will be adapted to
follow the current Santa Clara County Health Order and Mandated Directives until it is lifted.
Services may include supporting the SCYTF emergency response and coordination of services and
needs under COVID-19.
January 2022
-Outreach and recruitment for two curriculum-based groups are held weekly - one in Morgan Hill
and one in Gilroy
-Outreach and recruitment for two Late Night Gym groups - one in Morgan Hill and one in Gilroy
- Community Outreach and Engagement as needed based on program needs
-SCYTF Technical Team Meeting, MDT, and subcommittee meeting(s)
February 2022
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- Implementation and pre-test for two curriculum-based groups are held weekly in Morgan Hill
and Gilroy
-Pre-surveys for two Late Night Gym in Morgan Hill and Gilroy
-Community Outreach and Engagement as needed based on program needs
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
-Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
March 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Outreach and Engagement Activity based on program needs at identified locations
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
April 2022
-On-going two curriculum-based groups are held weekly in Morgan Hill and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement during Spring Break, be part of the planning for Party in the Park and
Dia del Nino.
- Easter egg hunt with THRIVE families/clients
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
May 2022
- Post-test/Graduation Ceremony for two curriculum-based groups are held weekly in Morgan Hill
and Gilroy
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
- Outreach and Engagement: Based on program need.
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s), and Policy Team Meeting
-Summer programming planning
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June 2022
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
-Post-surveys for two Late Night Gym in Morgan Hill and Gilroy
- SCYTF Technical Team Meeting, MDT, subcommittee meeting(s)
- Pro-social programming sessions held weekly in Gilroy and in Morgan Hill
Outreach and Engagement: Fun in the Park community event planning and booth in both Morgan
Hill and Gilroy. Field Trip ideas: Gilroy Gardens, local hikes, Christopher High Aquatic, Bowling
and/or Movie.
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EXHIBIT “D”
PAYMENT SCHEDULE
EXHIBIT “D”
PAYMENT SCHEDULE
A. Compensation to CONSULTANT Empowering Our Community For Success shall be
contingent upon successful completion of the services outlined in EXHIBIT B, SCOPE OF
SERVICES. A statement of all professional services outlined under this AGREEMENT shall be
prepared by CONSULTANT Empowering Our Community For Success and submitted to the City of
Gilroy on or before the 10th day of the month, following the billing month, following completion of
each of the Services identified in EXHIBIT B. If the services have been completed to the satisfaction
of the City of Gilroy, the CITY shall make payment to the CONSULTANT within thirty (45) business
days after receipt of the statement and approval thereof.
B. The maximum amount of compensation to be paid to CONSULTANT under this
AGREEMENT shall not exceed $44,105 CONSULTANT to successfully complete the project within
the 5.50 month period. Reimbursement will be based on work completed, per budget specifications.
C. Any hours worked for which payment would result in a total exceeding the maximum
amount of compensation set forth herein shall be at no cost to CITY. All contract deliverables needed
for payment are stated in Exhibit B and include the completion of a monthly invoice, with relevent
direct expenses back up, monthly narrative and statistical reporting to show measurement for
successful targeted youth intervention, groups and pro-social activities in pre-designated areas.
Monthly invoicing will include direct expenses for reimbursement, such as allowable overhead
and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages,
supplies, training, costs for pro-social activities and healthy food expenses. Any additional direct
expenses will not be reimbursed by the CITY.
Montly invoices and all back up documentation (monthly calendars, PAR monthly report, staff
timesheets, agency invoice, OUS workbook, and Narrative report) will be submitted to the CITY by
the 10th day of the next month, as follows or the Friday prior to, if the 10th falls on a weekend, the
invoice is due the following Monday, no later than 12:00 PM. An exception will be the last monthly
invoice as the City funder requests the final invoice prior to the month's end:
Months Invoice Deadline
January 10-31, 2022 February 10, 2022
February 1-28, 2022 March 10, 2022
March 1-31, 2022 April 10, 2022
April 1-30, 2022 May 10, 2022
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May 1-31, 2022 June 10, 2022
June 1-30, 2022 June 20, 2022
Please allow up 45 business days between submittal of invoice and confirmed back up
verification for the processing of payment. Back up includes but it not limited to any of the following:
timecard for program coordinator, sign in sheets for services and programs sponsored by this
agreement, fliers and brochures, pictures for program activities, meeting agendas and notes, and any
other documentation related to the any of the diversion program activities. Invoices will be returned
if necessary back up is not attached and timing of check processing will be paused.
D. BUDGET - Empowering Our Community for Success- South County Youth Task Force
Total Program Budget $44,105
The following payment schedule is not to exceed per month and is based on work completed,
per the following program specifications:
Month Due Date
January 10-31, 2022 February 10, 2022
Monthly Maxium Reimbursement:$6,000
A. Weekly in-person youth secondary crisis response, and intervention support services in
hot-spot neighborhoods/schools. Not to exceed 78.12 hours at fully burdedend hourly rate of $64.00
maxium.
B. Two (2) Outreach and recruitment presentation workshop sessions to recruit for the
curriculum-based groups. One (1) session in Gilroy and one (1) session in Morgan Hill.
C. Two (2) Outreach and recruitment presentation workshop sessions to recruit for the Late
Night Gym youth groups. One (1) session in Gilroy and one (1) session in Morgan Hill.
February 1-28, 2022 March 10, 2022
Monthly Maxium Reimbursement: $8,701
A. Weekly in-person youth secondary crisis response, and intervention support services
in hot-spot neighborhoods/schools. Not to exceed 18.76 hours at the fully burdedend hourly rate of
$64.00 maxium.
B. Eight (8) Joven Noble youth sessions using the National Comprades Network
curricum. Weekely sessions in Gilroy, in Morgan Hill.
C. Eight (8) sesions of Pro-social Late Night Gym Program of three (3) hours each
session. Weekely sessions in Gilroy, in Morgan Hill.
DocuSign Envelope ID: 03D1155A-3BB1-43E2-92A9-9443DEE50077DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376
4835-2267-0361v1
LAC\04706083
March 1-31, 2022 April 10, 2022
Monthly Maxium Reimbursement: $11,701
A. Weekly in-person youth secondary crisis response, and intervention support services
in hot-spot neighborhoods/schools. Not to exceed 65.64 hours at the fully burdedend hourly rate of
$64.00 maxium.
B. Eight (8) Joven Noble youth sessions using the National Comprades Network
curricum. Weekely sessions in Gilroy, in Morgan Hill.
C. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session,
with one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill.
April 1-30, 2022 May 10, 2022
Monthly Maxium Reimbursement:$8,703
A. Weekly in-person youth secondary crisis response, and intervention support services
in hot-spot neighborhoods. Not to exceed 18.79 hours at the fully burdedend hourly rate of $64.00
maxium.
B. Eight (8) Joven Noble youth sessions using the National Compr ades Network
curricum. Weekely sessions in Gilroy, in Morgan Hill.
C. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session,
with one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill
May 1-31, 2022 June 10, 2022
Monthly Maxium Reimbursement:$4,500
A. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session,
with one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill.
June 1-30, 2022 June 20, 2022
Monthly Maxium Reimbursement:$4,500
A. Eight (8) sesions of Pro-social Late Night Gym Program of three hours each session, with
one hour of outreach per session. Weekely sessions in Gilroy, in Morgan Hill.
DocuSign Envelope ID: 03D1155A-3BB1-43E2-92A9-9443DEE50077DocuSign Envelope ID: 2724433C-2D43-4484-BDFC-F883F9CDC376