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Home My WebLink AboutAgreement - CSG Consultants, Inc. - Land Surveying, Plan Check and Inspection Services - Signed 2022-10-17 -1- 4845-8215-5540v1 MDOLINGER\04706083 THIRD AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF GILROY AND CSG CONSULTANTS, INC. This Third Amendment to the Agreement for Services (“Third Amendment”) is made and entered into as of October 17, 2022 (“Effective Date”), by and between the City of Gilroy, a California municipal corporation (“CITY ”), and CSG Consultants, Inc. (“CONSULTANT”). WHEREAS, the City of Gilroy, a municipal corporation (“City”), and CSG Consultants, Inc. entered into that certain agreement entitled Third Amendment to the Agreement for Services Between the City of Gilroy and CSG Consultants, Inc., effective on August 4, 2020, hereinafter referred to as “Original Agreement”; and WHEREAS, City and CSG Consultants, Inc. have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Article 1. TERM OF AGREEMENT of the Original Agreement shall be amended to read as follows: This Agreement will become effective on August 4, 2020 and will continue in effect through June 30, 2024 unless terminated in accordance with the provisions of Article 7 of this Agreement. Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall terminate this Agreement regardless of any other provision stated herein. 2. Article 4. COMPENSATION (Consideration) of the Original Agreement shall be amended to read as follows: Consideration “In consideration for the services to be performed by CONTRACTOR, CITY agrees to pay CONTRACTOR the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event however shall the total compensation paid to CONTRACTOR exceed $455,000.00.” 3. Exhibit “B” of the Original Agreement shall be amended and replaced with the updated language (attached) 4. This Amendment shall be effective on October 17, 2022. 5. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 6. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. DocuSign Envelope ID: B1DD6BD1-8403-4E3C-AD70-996D2A10A470DocuSign Envelope ID: 2C353129-5C15-492D-ABBF-E306D6A8F9DB -2- 4845-8215-5540v1 MDOLINGER\04706083 IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. CITY OF GILROY CSG CONSULTANTS, INC. By: By: [signature] [signature] Jimmy Forbis [employee name] [name] City Administrator [title/department] [title] Date: Date: Approved as to Form ATTEST: City Attorney City Clerk DocuSign Envelope ID: B1DD6BD1-8403-4E3C-AD70-996D2A10A470 Vice President 10/7/2022 Hatem Ahmed DocuSign Envelope ID: 2C353129-5C15-492D-ABBF-E306D6A8F9DB EXHIBIT “B” SCOPE OF SERVICES Development Plan Review - Review tentative maps, tentative parcel maps, architectural review, improvement plans, building development applications, technical reports, studies, and other application documents. Coordinate review with other CITY staff and/or outside agencies as needed. - Attend follow-up meetings with CITY Planning Division staff, the applicant, or others as needed to resolve issues regarding the proposal. Review subsequent submittals of the proposal. - Prepare conditions of approval for project and submit to CITY Planning Division. Surveyor Map Review - Review final maps, parcel maps, tentative maps, tentative parcel maps, lot line adjustments, lot mergers, street vacations, and any other surveyor functions needed. - Plan Review includes evaluation of required records, studies, and additional materials submitted by the design professional. Confirm that plans conform to CITY standard design criteria, the CITY Municipal Code, and Subdivision Map Act. - Each plan review will be accompanied with a letter summarizing the red-line comments addressed to the applicant’s engineer, with a copy to CITY staff and the applicant. A complete red-lined set of drawings and any reports will be returned to the design professionals for use in their corrections. The comment summary letter and red-lined plan sheets will be scanned by the design consultant within 24 hours and electronic copy provided to the CONSULTANT. - When requested by CITY staff, the consultant will meet with the applicant/representative and CITY staff to review comments or to delineate the standards which are not being met, in order to facilitate timely completion of the review and meeting the maximum goal of two plan checks. CONSULTANT will accept and review subsequent submittals electronically, when feasible, in order to expedite the review process. Staffing - All plan reviews will be conducted by a State of California licensed Surveyor or by a Civil Engineer licensed to practice land surveying in the State of California. - Each plan review is assigned to a design plan reviewer with oversight by CITY staff. The assigned plan reviewer will be committed to the project and will furnish all subsequent reviews for the project. - CONSULTANT plan review staff will be available for applicant inquiries or conferences during normal busines hours, Monday through Friday, from 8:00 AM through 5:00 PM. Web DocuSign Envelope ID: B1DD6BD1-8403-4E3C-AD70-996D2A10A470DocuSign Envelope ID: 2C353129-5C15-492D-ABBF-E306D6A8F9DB conferences, fax, and conference calls are other forms of communications between CONSULTANT and CITY staff. Plan Check Timelines - CITY staff will notify CONSULTANT ten (10) days in advance of a plan submittal and provide a summary of the project and plan submittal. Within two (2) days, the CONSULTANT will provide CITY staff with a time-estimate to complete the plan review. - CONSULTANT shall achieve quality plan review while maintaining consistently superior turnaround times. CONSULTANT shall perform plan review within the following timelines, stated in working days, upon receipt of complete application package: Fifteen (15) days for first plan checks and ten (10) days for re-checks/back checks. Electronic review of plan review of plan revisions submitted in response to prior comments can be performed in order to expedite the review process. Accelerated Plan Review - If required by the CITY, CONSULTANT will have the ability to perform plan review services within an accelerated time frame. This will be negotiated between the applicant, the CITY’s Land Development Engineer, and CONSULTANT. In most cases, CONSULTANT will complete initial plan review in fewer than ten working days (five working days for rechecks). However, it is understood that some plans may require additional time. In those instances, CONSULTANT shall notify and receive approval by the CITY of the expected processing time prior to performing the plan review. Online Plan Check Status - CONSULTANT shall make available online services to enable CITY and authorized applicants to determine the status of plan checks. Construction Inspection Services - If required by the CITY, CONSULTANT will have the ability to perform inspection services within an accelerated time frame. This will be negotiated between the applicant, the CITY Engineer, and CONSULTANT. In most cases, CONSULTANT will complete initial plan review in fewer than ten working days (five working days for rechecks and inspections as directed). However, it is understood that some plans may require additional time. In those instances, CONSULTANT shall notify and receive approval by the CITY of the expected processing time prior to performing the plan review. DocuSign Envelope ID: B1DD6BD1-8403-4E3C-AD70-996D2A10A470DocuSign Envelope ID: 2C353129-5C15-492D-ABBF-E306D6A8F9DB 2022 Engineering Division Hourly Rates CSG services are billed on a time-and-materials basis according to our Standard Rates, shown below. Professional Engineering Services 2022 Hourly Rate Engineering Trainee $70 Administrative Assistant $80 Analyst $135 Engineering Designer/CASp Inspection & Consultation $145 Construction Inspector $150 Senior Analyst $160 Assistant Resident Engineer $175 Assistant Engineer $150 Associate Engineer $180 Senior Construction Inspector $165 Senior Engineer $205 Senior Land Surveyor $205 Resident Engineer $210 Structure Representative $210 Senior Structural Engineer $225 Senior Project Manager $225 Principal Engineer $240 Senior Principal Engineer $260 Two-Person Survey Crew $340 Sustainability Program Management Services Hourly Rate Sustainability Program Analyst $140 Sustainability Program Senior Analyst $165 Sustainability Program Manager $195 All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers Compensation Insurance, travel and office expenses. CSG will coordinate the pickup and return of plans to and from CSG offices. Overtime work will be billed at 1.5x the hourly rates indicated in the table above. On each anniversary of the contract start date, CSG will initiate a rate increase based on change in CPI -U for the applicable region. CSG will mail/email an invoice every month for services rendered during the previous month. DocuSign Envelope ID: B1DD6BD1-8403-4E3C-AD70-996D2A10A470DocuSign Envelope ID: 2C353129-5C15-492D-ABBF-E306D6A8F9DB