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Home My WebLink AboutAgreement - Precious Stone PR Inc. - Grant Outreach, Evaluation and Compliance Assistance - Signed 2022-12-06City of Gilroy Agreement/Contract Tracking Today’s Date: March 10, 2022 Your Name: Bryce Atkins, on behalf of Crystal Zamora Contract Type: Services over $5k - Consultant Phone Number: (408)846-0210 Contract Effective Date: (Date contract goes into effect) 2/25/2022 Contract Expiration Date: 1/31/2023 Contractor / Consultant Name: (if an individual’s name, format as last name, first name) Precious Stone PR Inc. Contract Subject: (no more than 100 characters) Grant Outreach, Evaluation and Compliance Assistance Contract Amount: (Total Amount of contract. If no amount, leave blank) $20,000 By submitting this form, I confirm this information is complete: Date of Contract Contractor/Consultant name and complete address Terms of the agreement (start date, completion date or “until project completion”, cap of compensation to be paid) Scope of Services, Terms of Payment, Milestone Schedule and exhibit(s) attached Taxpayer ID or Social Security # and Contractors License # if applicable Contractor/Consultant signer’s name and title City Administrator or Department Head Name, City Clerk (Attest), City Attorney (Approved as to Form) Routing Steps for Electronic Signature Risk Manager City Attorney Approval As to Form City Administrator or Department Head City Clerk Attestation DocuSign Envelope ID: 7274AF06-5FD6-407D-BAB7-05F3A7628EA0 TYPE OF PROCURMENT DOLLAR THRESHOLD / SIGNING AUTHORITY STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL $0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above EQUIPMENT /SUPPLIES/ MATERIALS Furniture, hoses, parts, pipe manholes, office supplies, fuel, tools, PPE items, etc…  Vendor selection at discretion of staff Payment Method Purchase Card or Payment Request (if vendor does not accept credit cards)  Informal bid/quotation – 3 quotes (verbal or written)  Purchasing Summary form w/ Purchasing Approval  Purchase Requisition Payment Method Purchase Order*  Informal bid/quotation – 3 written quotes  Purchasing Summary form w/ City Administrator Approval  Purchase Requisition Payment Method Purchase Order  Formal Bid  Advertisement  Council Approval  Purchase Requisition signed by City Administrator Payment Method Purchase Order GENERAL SERVICES Janitorial, landscape maintenance, equipment repair, installation, graffiti abatement, service inspections, uniform cleaning, etc…  Vendor selection at discretion of staff  May require insurance documents depending on scope/ nature of work Payment Method Purchase Card (if incorporated) Signed Payment Request (if sole proprietor or partner)  Informal bid/quotation – 3 quotes (verbal or written)  Purchasing Summary form w/ Department Head Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order*  Informal Bid/RFP quotation – 3 written quotes  Purchasing Summary form w/ City Administrator Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  Formal Bid/RFP/RFQ  Advertisement  Council Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order PROFESSIONAL SERVICES Consultants, architects, designers, auditors, etc...  Vendor selection at the discretion of staff  Purchase Summary Form w/ Purchasing Approval  Standard Agreement signed by Department Head  Purchase Requisition Payment Method Purchase Order  RFP/RFQ to at least 3 consultants  Purchase Summary Form w/ Department Head Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  RFP/RFQ to a list of consultants  Evaluation Spreadsheet w/ City Administrator Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  Formal RFP/RFQ  Advertisement  Council Approval  Standard Agreement signed by City Administrator  Purchase Requisition Payment Method Purchase Order DocuSign Envelope ID: 7274AF06-5FD6-407D-BAB7-05F3A7628EA0 4885-5914-7809v2 SSCORDELIS\04706083 FIRST AMENDMENT TO THE AGREEMENT WITH CALIFORNIA CONSULTING FOR GRANT WRITING SERVICES THIS FIRST AMENDMENT TO THE AGREEMENT (this “First Amendment”), by and among the CITY OF GILROY, a California municipal corporation (“CITY”), and CALIFORNIA CONSULTING, INC., a California corporation (“CONSULTANT”), is entered into as of December 5, 2022. Capitalized terms not otherwise defined herein shall have the meanings ascribed to them in that certain Agreement for Services, effective November 1, 2021 (the “Agreement”), by and between the CITY and CONSULTANT. RECITALS WHEREAS, the CITY and CONSULTANT entered into the Agreement, whereby the CONSULTANT provides grant writing, administration and reporting services; and WHEREAS, the Agreement had an initial term of one year, from November 1, 2021 through November 1, 2022; and WHEREAS, CITY and CONSULTANT desires to extend the term and increase the contract not-to-exceed amount, subject to the terms and conditions stated herein. NOW, THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED, THE PARTIES AGREE TO AS FOLLOWS: 1. Incorporation of Recitals. The foregoing recitals are agreed to, accepted and incorporated herein by reference. 2. Extended Term of Agreement. The first sentence of Article 1, entitled “TERM OF AGREEMET" is amended to read as follows: This Agreement will become effective on November 1, 2021 and will continue in effect through June 30, 2023 unless terminated in accordance with the provisions of Article 7 of this Agreement. 3. Compensation. Article 4A, entitled “Consideration” is hereby amended to read as follows: In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event however shall the total compensation paid to CONSULTANT exceed Ninety-Two Thousand Dollars ($92,000.00). 4. Counterparts. This Amendment may be executed in one or more facsimile or original counterparts, each of which shall be deemed an original and both of which together shall constitute one and the same instrument. DocuSign Envelope ID: 7274AF06-5FD6-407D-BAB7-05F3A7628EA0 4885-5914-7809v2 SSCORDELIS\04706083 5. Ratification. All other terms and provisions of the Agreement shall remain in full force and effect. 6. Authorization. Each party executing this Amendment represents and warrants that it is duly authorized to cause this Amendment to be executed and delivered. IN WITNESS WHEREOF, the parties execute this Amendment as of the date first written above. CONSULTANT: CITY: CALIFORNIA CONSULTING, INC. CITY OF GILROY a municipal corporation By: _________________________________ By: _________________________________ Steve Samuelian Chief Executive Officer Jimmy Forbis City Administrator Approved as to Form ATTEST: By: _________________________________ By: _________________________________ City Attorney City Clerk DocuSign Envelope ID: 7274AF06-5FD6-407D-BAB7-05F3A7628EA0