HomeMy WebLinkAboutAgreement - RRM Design Group - 1st Amendment to Interim Fire Station Building Drawings and Electrical Engineering Services - Signed 2022-12-06City of Gilroy
Agreement/Contract Tracking
Today’s Date:
December 1, 2022 Your Name: Jennifer Fortino
Contract
Type:
Services over $5k - Contractor -
ENG OR DESIGN
Phone Number: 408-846-0371
Contract Effective Date:
(Date contract goes into effect)
2/8/2022
Contract Expiration Date: 12/31/2023
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
RRM Design Group
Contract Subject:
(no more than 100 characters)
Interim fire station building drawings and electrical engineering
services.
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
26750
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: 8ED63E01-B4DB-4C48-999E-998F89E95BA8
10396553.1 1
FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF GILROY AND
RRM DESIGN GROUP FOR PROFESSIONAL SERVICES
This First Amendment to Professional Services Agreement (the “First Amendment”) is
effective as of December 1, 2022, (“First Amendment Effective Date”) by and between RRM Design
Group (“CONTRACTOR”), an architectural design firm, and the City of Gilroy (“CITY”) with respect
to the following:
RECITALS
A. CONTRACTOR and CITY have entered into that certain Agreement for Professional
Services dated February 8, 2022 (the “Agreement”) pursuant to which CONTRACTOR provides interim
fire station building drawings and electrical engineering services.
B. CONTRACTOR and CITY desire to extend the term of the Agreement and amend the
Agreement as set forth herein.
AGREEMENT
IN CONSIDERATION of the foregoing recitals and the mutual promises and covenants
contained herein, CONTRACTOR and CITY agree as follows:
1. Defined Terms. Capitalized terms not otherwise defined herein shall have the meaning
ascribed to them in the Agreement.
2. Term of Agreement. Article 1 is hereby deleted and replaced in its entirety with the
following:
“1. Term of Agreement. “This Agreement will become effective on February 8, 2022 and
will continue in effect through December 31, 2023 unless terminated in accordance with the
provisions of Article 7 of this Agreement.”
3. Consideration. Article 4.A. to the Agreement is hereby deleted and replaced in
its entirety with the following:
“4.A. In consideration for the services to be performed by CONTRACTOR, CITY
agrees to pay CONTRACTOR the amounts set forth in Exhibit “D” (“Payment
Schedule”). In no event however shall the total compensation paid to CONTRACTOR
exceed $26,750.”
4. Continuation of Agreement. Except as specifically amended by this First Amendment,
the Agreement shall continue in full force and effect, and the parties shall continue to comply with the
terms and conditions of the Agreement as existing on the date of this First Amendment.
5. Conflicts. In the event of any conflict between the terms and provisions of this First
Amendment and the terms and provisions of the Agreement, the terms and provisions of this First
Amendment shall control.
6. Reference. The terms and provisions of this First Amendment are incorporated by this
reference in the Agreement as though fully set forth in the Agreement. After the date of this First
DocuSign Envelope ID: 8ED63E01-B4DB-4C48-999E-998F89E95BA8
10396553.1 2
Amendment, any reference to the Agreement shall mean the Agreement as amended by this First
Amendment.
7. Counterparts. This First Amendment may be executed in one or more counterparts,
each of which shall be deemed to be an original, but all of which together shall constitute one and the
same instrument.
DocuSign Envelope ID: 8ED63E01-B4DB-4C48-999E-998F89E95BA8
10396553.1 3
IN WITNESS WHEREOF, CONTRACTOR and CITY have executed this First
Amendment as of the First Amendment Effective Date.
ATTEST: CITY OF GILROY
City Clerk City Administrator
Thai Pham
Jimmy Forbis
Print Name Print Name
Date: Date:
APPROVED AS TO FORM: RRM Design Group
City Attorney By: Michael Scott
Andrew Faber
Title:
Principal
Print Name
Date:
Date:
DocuSign Envelope ID: 8ED63E01-B4DB-4C48-999E-998F89E95BA8
10396553.1 4
EXHIBIT “D”
PAYMENT SCHEDULE
Fixed fee tasks will be billed as the work progresses until the task is completed and the
total amount stated in the contract for the task invoiced. Total amount paid not to exceed
$26,750. Payment terms are net 30.
TASK DESCRIPTION FIXED FEE
A.1 Temporary Station Building Department Submittal Drawings and
Electrical Engineering
$ 14,000
A.2 Plan Check Response $ 4,750
SUBTOTAL: $ 18,750
OPTIONAL TASKS
O.1 Bidding Support $ 2,750
O.2 Construction Administration $ 3,750
Task O Subtotal: $ 6,500
SUMMARY OF FEES: $ 20,250
Estimated Reimbursable Expenses: $ 1,500
ESTIMATED PROJECT TOTAL: $ 26,750
DocuSign Envelope ID: 8ED63E01-B4DB-4C48-999E-998F89E95BA8