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HomeMy WebLinkAboutAgreement - Carry the Vision - Serve as interim Diversion Program Coordinator Diversion Program - Signed 2023-04-04City of Gilroy Agreement/Contract Tracking Today’s Date: March 31, 2023 Your Name: Trish Vigil Contract Type: Services over $5k - Consultant Phone Number: 846-0316 Contract Effective Date: (Date contract goes into effect) 1/1/2023 Contract Expiration Date: 4/30/2023 Contractor / Consultant Name: (if an individual’s name, format as last name, first name) Carry the Vision Contract Subject: (no more than 100 characters) Serve as interim Diversion Program Coordinator Diversion Program Contract Amount: (Total Amount of contract. If no amount, leave blank) 39953 By submitting this form, I confirm this information is complete: Date of Contract Contractor/Consultant name and complete address Terms of the agreement (start date, completion date or “until project completion”, cap of compensation to be paid) Scope of Services, Terms of Payment, Milestone Schedule and exhibit(s) attached Taxpayer ID or Social Security # and Contractors License # if applicable Contractor/Consultant signer’s name and title City Administrator or Department Head Name, City Clerk (Attest), City Attorney (Approved as to Form) Routing Steps for Electronic Signature Risk Manager City Attorney Approval As to Form City Administrator or Department Head City Clerk Attestation DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 TYPE OF PROCURMENT DOLLAR THRESHOLD / SIGNING AUTHORITY STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL $0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above EQUIPMENT /SUPPLIES/ MATERIALS Furniture, hoses, parts, pipe manholes, office supplies, fuel, tools, PPE items, etc…  Vendor selection at discretion of staff Payment Method Purchase Card or Payment Request (if vendor does not accept credit cards)  Informal bid/quotation – 3 quotes (verbal or written)  Purchasing Summary form w/ Purchasing Approval  Purchase Requisition Payment Method Purchase Order*  Informal bid/quotation – 3 written quotes  Purchasing Summary form w/ City Administrator Approval  Purchase Requisition Payment Method Purchase Order  Formal Bid  Advertisement  Council Approval  Purchase Requisition signed by City Administrator Payment Method Purchase Order GENERAL SERVICES Janitorial, landscape maintenance, equipment repair, installation, graffiti abatement, service inspections, uniform cleaning, etc…  Vendor selection at discretion of staff  May require insurance documents depending on scope/ nature of work Payment Method Purchase Card (if incorporated) Signed Payment Request (if sole proprietor or partner)  Informal bid/quotation – 3 quotes (verbal or written)  Purchasing Summary form w/ Department Head Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order*  Informal Bid/RFP quotation – 3 written quotes  Purchasing Summary form w/ City Administrator Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  Formal Bid/RFP/RFQ  Advertisement  Council Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order PROFESSIONAL SERVICES Consultants, architects, designers, auditors, etc...  Vendor selection at the discretion of staff  Purchase Summary Form w/ Purchasing Approval  Standard Agreement signed by Department Head  Purchase Requisition Payment Method Purchase Order  RFP/RFQ to at least 3 consultants  Purchase Summary Form w/ Department Head Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  RFP/RFQ to a list of consultants  Evaluation Spreadsheet w/ City Administrator Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  Formal RFP/RFQ  Advertisement  Council Approval  Standard Agreement signed by City Administrator  Purchase Requisition Payment Method Purchase Order DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 -1- 4845-8215-5540v1 MDOLINGER\04706083 FIRST AMENDMENT TO AGREEMENT FOR SERVICES WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Carry the Vision entered into that certain agreement entitled AGREEMENT FOR SERVICES, effective on [1/1/2023], hereinafter referred to as “Original Agreement”; and WHEREAS City and Carry the Vision have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. The first paragraph of Article 1 (Term of Agreement) of the Original Agreement shall be amended to read as follows: “This Amendment will become effective on January 1, 2023 and continue in effect through April 30, 2023 unless terminated in accordance with the provisions of Article 7 of this agreement. 2. Article 4, Section A (Consideration) of the Original Agreement shall be amended to read as follows: “In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set for in Exhibit “D” (“Payment Schedule”). In no event however shall the total compensation paid to CONTRACTOR exceed $39,953.32. 3. Exhibits “B”, “C” and “D” of the Original Agreement shall be replaced with the Exhibits “B”, “C” and “D” attached to this Amendment. 4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. CITY OF GILROY [Carry the Vision] By: By: [signature] [signature] [Jimmy Forbis] [Shelley Swan] [City Administrator, City of Gilroy] [Executive Director] Date: DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 4/4/2023 -2- 4845-8215-5540v1 MDOLINGER\04706083 Date: Approved as to Form ATTEST: City Attorney City Clerk DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 4/5/2023 EXHIBIT “B” SCOPE OF SERVICES PER “FIRST AMENDMENT TO AGREEMENT FOR SERVICES” THIS REVISED SCOPE OF SERVICES REPLACES THE SCOPE OF SERVICES THAT WAS INCLUDED IN THE ORIGINAL AGREEMENT: CONSULTANT Carry the Vision shall perform the following services and duties that pertain to the interim Diversion Program Coordinator (DPC) position for the Project II THRIVE (Transformation and Hope, Resiliency, Integrity, Voice & Engagement) South County Restorative Justice Youth Diversion Program (RJYDP), a programmatic initiative which aims to support youth and families through a restorative justice framework while improving public and youth safety by reducing youth-led citation and violence within South Santa Clara County. This is a full-time position under the State of California Title II Grant for three (3) calendar years beginning January 1, 2023 to December 31, 2025. This interim DPC position runs three months, between January 1, 2023 to April 30, 2023. DPC will be entitled to all employee benefits under CONSULTANT'S policies established in Carry the Vision's Employee Handbook not to exceed the Total Program Budget (for the period of January 1, 2023 through April 30, 2023) of $ 39,953.32 per budget specifications in Exhibit D: PROGRAM REVIEW: The Project II THRIVE RJYDP provides an opportunity for South Santa Clara County youth who engage in alleged harmful or citable conduct to come together with impacted community members and collectively address the incident as a circle, while supporting and respecting youth as valuable community members. Completion of the voluntary program diverts youth away from the Juvenile Justice System by striving to decrease historical and systematic inequities and barriers by removing the citation. This program is also meant to provide local supports that youth and families feel they need to heal and thrive, while shifting the law enforcement and juvenile justice system away from first time citations of specific offenses. Based on Restorative Justice (RJ) framework, RJYDP operates through a trauma-informed lens and seeks to address root causes of harmful behaviors through program milestones. Youth voice alongside local community will create solutions needed to cultivate positive opportunities and pathways. By way of the Title II grant funded, the pilot program will expand the number of youth/ families served and expand referring agency capacity. CONSULTANT Carry the Vision shall complete the following services: 1. WORK ACTIVITIES: As a full-time DPC, the CONSULTANT will fulfill all coordination and logistic roles of the RJYDP program, to include but not limited to:  Overseeing, coordinating, and supporting youth referrals and referral processing from acceptance to program completion to program model fidelity, to include preparing youth and their support systems for the Restorative Justice Circle (RJ Circle),  Facilitating communication and troubleshooting conflicts with program members and agencies, to include facilitation of a monthly collaborative meeting with team members;  Ensures Team Members follow the South County RJYDP Guide and practices developed by the RJYDP.  Will approximately oversee 16 new youth referrals, as assigned referrals from LEAs, within the service agreement time frame, along with maintaining and closing currently open cases. DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9  Offer ongoing support to all youth referred to the diversion program and want to participate, ensuring their referred Community-based partner (CBO) is actively engaged with them.  Ensuring all youth referred, who agree to participate in the program, complete an intake interview/assessment within 2 weeks of the CBO receiving the referral.  Connecting youth and family to referring CBO and assisting youth with completing their Restorative Agreement (RA) through check-ins, referrals, or in any way the CONSULTANT deems appropriate for the specific youth and following best practices.  Conducting youth referral entrance and exit surveys.  Preparing and ensuring all youth who participate in a restorative justice circle receive proper explanation, support and preparation so they feel safe in their circle.  Coordinating 2-4 Restorative Justice Circles per month, ensuring the proper personnel are present (i.e. Circle Keeper, family, youth supporters, community members, school personnel, etc.). CONSULTANT may participate in the Circles when available, appropriate, or needed.  Making referrals to local CBOs and agencies for evidence-based programs based on assessment, intake interview and needs identified through the restorative circle.  Overseeing, coordinating, and tracking the restitution process for youth where restitution is a part of a RA (which is created by a RJ Circle).  Coordinating or assisting with trainings for the Diversion Program Team Members, volunteers, and others who participate in the RJYDP.  Working with the City and law enforcement agencies to ensure they review all citations to determine eligibility for referral to the Diversion Program.  Attending necessary RJYDP meetings and activities and attending necessary meetings and activities as they arise, which may occur outside of traditional 8:00 a.m. to 5:00 p.m., Monday through Friday work hours. CONSULTANT may have to work eveni ngs and/or weekends to carry out successful coordination of the Diversion Program.  Completing and submitting service delivery calendars to help maximize collaborative efforts with all South County agencies and RJTDP partners, documenting services being rendered at different time frames, location(s) and service day(s). Completion of the calendars will be submitted to the City by the 7th of each month (no need to resend if there are no new changes).  Working with Program Evaluators and the City to develop and complete a Local Evaluation Plan by March 31, 2023.  Working with Program Evaluators and the City to develop data collection and tracking methods. Creating and maintaining a data base of volunteers, potential volunteers and CBOs that have been trained in the Restorative Justice frameworks.  Conducting outreach or engagement activities with youth and families for the Diversion Program in Morgan Hill, San Martin, and Gilroy as appropriate, available, or requested. Outreach or engagement activities is to be interpreted broadly and can include, but is not limited to, tabling at events, attending meetings, participating in pro-social activities; having conversations with youth, community members, volunteers, agencies and government entities, and others that seek to promote or encourage participation in the Diversion Program, and leading or engaging in any activity, in community or school, that seeks to promote, encourage participation and educate others in the Diversion Program. DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9  Encouraged to attend and participate in the monthly SCYTF Technical Team meetings and SCYTF Multi-Disciplinary Team (MDT) meetings.  Tracking, collecting and analyzing data for the Diversion Program.  Participate in training that is relevant to the RJYDP. Request must be submitted to the COG in writing 14 days in advanced per BSCC requirement. 2. DATA COLLECTION: The CONSULTANT will complete required reporting data and submit it to the City of Gilroy (City) by the 7th day of the following month of services. The CONSULTANT will maintain forms to help with data tracking, to include sign-in sheets to track participation, Units of Service Workbook and complete monthly and quarterly BSCC reporting templates (excel BSCC Program Activity Report (PAR) and word document BSCC Program Narrative Report) and any additional reporting necessary for program evaluation.  The CONSULTANT will maintain a Performance Activity Report (PAR) to collect and track youth demographics and progress through the RJYDP with client demographic that BSCC requests, such as: first and last name initials; date of birth; age; start and end date for services given, gender (male/female/Agender/Bigender/Cisgender/Non-Binary); Offender Status (at-risk population- no prior offense; first-time offenders; repeat offenders; status offenders; violent offenders); other factors (mental health; pregnant; substance abuse; truant/dropout); project cost per youth; zip code of youth served, ethnicity of youth served, and hours of service per youth by activity type, and the CONSULTANT will need to provide the following project youth demographics (using tracking tools and documentation provided by CITY).  The CONSULTANT will maintain Project Assessment data, within the Units of Service Workbook, to include: Number of project youth served; Number and percent of program youth who offend or reoffend; Number and percent of program youth completing program requirements; Number and percent of program youth exhibiting a desired change in targeted behaviors: substance abuse; school attendance; gangs; employment status; Number and percent of program youth charged with formal probation violations; Average length of time between intake and referral for program youth; Number and percent of program youth who are re-victimized or citated for similar offense and Number and percent of families/youth/victims/staff satisfied with the project.  CONSULTANT will complete a monthly narrative (provided by CITY). 3. PROJECT BOOKS AND RECORDS: The CONSULTANT shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Agreement, approved program/budget modifications, financial records, programmatic information and required reports. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by CITY, BSCC or designees, state government auditors or designees, or by federal government auditors or designees. A. The CONSULTANT will maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices and payments to the accounting records, to the supporting documentation. DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 B. The CONSULTANT shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all program funds, including grant funds and any matching funds by CONSULTANT. Source documentation to be kept and filed includes copies of all approved modifications, financial records, and progress reports. C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the Title II grant, whether they are employed full-time or part-time, and submitted along with Invoice and Reports to the City. D. The CONSULTANT shall maintain documentation of donated goods and/or services, including the basis for valuation. E. The CONSULTANT agrees to protect records adequately from fire or other damage. When records are stored away from the CONSULTANT’s principal office, a written index of the location of records stored must be on hand and ready access must be assured. F. Access to Books and Records: The CONSULTANT will make such books, records, supporting documentations, and other evidence available to the City and BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant - funded project. G. All CONSULTANT records relevant to the program must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If an y litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three (3) year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three (3) year period, whichever is later. 4. AUDIT: The CONSULTANT must be prepared to complete an annual audit by the BSCC for each fiscal year/audit period, or fraction thereof, for the entire three-year grant cycle. CONSULTANT agrees that the CITY, the awarding department of BSCC, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. CONSULTANT agrees to maintain such records for possible audit for a minimum of three (3) years after final payment unless a longer period of records retention is stipulated. CONSULTANT agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, CONSULTANT agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896). 5. CONSULTANT’S GENERAL RESPONSIBILITY: The CONSULTANT agrees to comply with all terms and conditions of this Service Agreement.  The CONSULTANT is responsible for the performance of all project activities identified in this Scope of Work. DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9  The CONSULTANT shall immediately advise the City of any significant problems or changes that arise during the course of the project through the Monthly Narrative Report and via monthly check-in meetings. 6. MODIFICATIONS: No change or modification in the project will be permitted without prior written approval from the BSCC, and therefore the City. The City will request changes t o BSCC and communicate to the CONSULTANT. Request for changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in this Service Agreement which is based on the Application for Funding the City submitted to BSCC. Changes shall not be implemented by the project until authorized by the BSCC and the City will authorize the CONSULTANT when those changes can or cannot be implemented. 7. REQUIREMENT TO REPORT POTENTIALLY DUPLICATIVE FUNDING: If The CONSULTANT currently has other active awards of local or federal funds, or if the CONSULTANT receives any other award of local or federal funds during the period of performance for this award, the CONSULTANT promptly must determine whether funds from any of those other local or federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the City in writing of the potential duplication, and, if so requested by the City, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 8. TERMINATION FOR CAUSE: The City may terminate the Service Agreement and be relieved of any payments should the CONSULTANT fail to perform the requirements of this Service Agreement at the time and in the manner herein provided. In the event of such termination the City may proceed with the work in any manner deemed proper by the City, as per notification by the State. All costs to the City shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand. 9. NON-DISCRIMINATION CLAUSE: During the performance of this Service Agreement, the CONSULTANT shall not deny the Agreement services and benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. CONSULTANT shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. CONSULTANT and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. CONSULTANT shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require ascertaining DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 compliance with this clause. CONSULTANT shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) The CONSULTANT shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement. 10. Transport of Youth: Transportation can only occur after all necessary insurance(s) have been completed and insurances and waivers meet all necessary insurance guidelines. One-to-one driving is not allowed. The CONSULTANT and youth in transport must be of the same gender, or there may be another staff member in the car of the opposite gender. This may include City staff. A guardian/parental permission slip must be signed each time a youth enters the CONSULTANT's vehicle. If transportation occurs under life coaching/case management, all intake paperwork must be up to date and the two -to-one ratio must be enforced. Contact of youth and transportation must follow County and City procedures. DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 EXHIBIT “C” MILESTONE SCHEDULE PER “SECOND AMENDMENT TO AGREEMENT FOR SERVICES” THIS REVISED MILESTONE SCHEDULE REPLACES THE PAYMENT SCHEDULE THAT WAS INCLUDED IN THE ORIGINAL AGREEMENT: Management Plan CONSULTANT will utilize 1 FTE to implement program services. Interim Diversion Program Coordinator, Mark Segovia will have the following Job duties include: Oversight of program fidelity, referral process, partner with Community Based Organizations (CBOs) and Youth Support Specialists to ensure consistent practices, troubleshoot conflicts with participants, program team members, and community members, facilitate monthly collaborative meetings among Diversion Program Team members and other stakeholders, connect and facilitate communication among Diversion Program Team members, coordinate Restorative Justice Circles, tracks, collects and analyzes data, assists with coordinating trainings for the Diversion Program Team and volunteers, bilingual (English/Spanish). Full list of duties is listed in SCOPE OF SERVICES. Job duties include but are not limited to: oversight of program fidelity, referral process, partner with Community Based Organizations (CBOs) and Youth Support Specialists to ensure consistent practices, troubleshoot conflicts with participants, program team members, and community members, facilitate monthly collaborative meetings among Diversion Program Team members and other stakeholders, connect and facilitate communication among Diversion Program Team members, coordinate Restorative Justice Circles, tracks, collects and analyzes data, assists with coordinating trainings for the Diversion Program Team and volunteers, bilingual (English/Spanish). Diversion Program Coordinator, Mark Segovia, has over 20 years of experience with the target population for this program, and is recently trained and certified in Restorative Justice, Group Facilitation Skills, and Recovery Circles. In addition, Mark is a graduate of the Le Cordon Bleu Texas Culinary Academy, a Certified Executive Chef, and the holder of an Associate of Science Degree in Culinary. Mark has designed and managed over 25 restaurants and kitchens. The Diversion Program Coordinator will be supervised by Shelley Swan, who is the Executive Director of Carry the Vision (CTV). CTV's mission and vision is co-creating compassionate communities one person at a time and that lives are transformed through connected and caring communities. Shelley, along with the Diversion Program Coordinator, will ensure contract compliance and complete the reports in a timely manner. Timeline of schedule events may include, but not limited to: January 2023  Overseeing youth referrals from the South County Law Enforcement Agencies and linking them with Community Based Organization partners.  Coordinating 1 to 4 days of RJ Circles DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9  Supporting youth in preparing for RJ Circles and in completing their Restorative Agreements  Facilitating monthly team meetings  Connection Practice Training  Working with Program Evaluators and the City to develop and complete a Local Evaluation Plan by March 31, 2023.  Completing and submitting service delivery calendars to help maximize collaborative efforts with all South County agencies and RJYDP partners, documenting services being rendered at different time frames, location(s) and service day(s). Completion of the calendars will be submitted to the City by the 7th of each month (no need to resend if there are no new changes). February 2023  Overseeing youth referrals from the South County Law Enforcement Agencies, and linking them with Community Based Organization partners.  Coordinating 1 to 4 days of RJ Circles  Supporting youth in preparing for RJ Circles and in completing their Restorative Agreements  Facilitating monthly team meetings  Working with Program Evaluators and the City to develop and complete a Local Evaluation Plan by March 31, 2023.  Completing and submitting service delivery calendars to help maximize collaborative efforts with all South County agencies and RJYDP partners, documenting services being rendered at different time frames, location(s) and service day(s). Completion of the calendars will be submitted to the City by the 7th of each month (no need to resend if there are no new changes). March 2023  Overseeing youth referrals from the South County Law Enforcement Agencies, and linking them with Community Based Organization partners.  Coordinating 1 to 4 days of RJ Circles  Supporting youth in preparing for RJ Circles and in completing their Restorative Agreements  Presentation to Policy Team and Tech Team about the RJ Youth Diversion Program  Facilitating monthly team meetings  Working with Program Evaluators and the City to develop and complete a Local Evaluation Plan by March 31, 2023.  Completing and submitting service delivery calendars to help maximize collaborative efforts with all South County agencies and RJYDP partners, documenting services being rendered at different time frames, location(s) and service day(s). Completion of the calendars will be submitted to the City by the 7th of each month (no need to resend if there are no new changes). April 2023  Overseeing youth referrals from the South County Law Enforcement Agencies and linking them with Community Based Organization partners  Coordinating 1 to 4 days of RJ Circles DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9  Supporting youth in preparing for RJ Circles and in completing their Restorative Agreements  Facilitating monthly team meetings  Connection Practice Training  Working with Program Evaluators and the City to develop  Completing and submitting service delivery calendars to help maximize collaborative efforts with all South County agencies and RJYDP partners, documenting services being rendered at different time frames, location(s) and service day(s). Completion of the calendars will be submitted to the city by the 7th of each month (no need to resend if there are no new changes). DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 EXIBIT “D” PAYMENT SCHEDULE PER “SECOND AMENDMENT TO AGREEMENT FOR SERVICES” THIS REVISED PAYMENT SCHEDULE REPLACES THE PAYMENT SCHEDULE THAT WAS INCLUDED IN THE ORIGINAL AGREEMENT: A. Compensation to CONSULTANT Carry the Vision shall be contingent upon successful completion of the services outlined in EXHIBIT B, SCOPE OF SERVICES. A statement of all professional services outlined under this AGREEMENT shall be prepared by CONSULTANT Carry the Vision and submitted to the City of Gilroy on or before the 10th day of the month, following the billing month, following completion of each of the Services identified in EXHIBIT B. If the services have been completed to the satisfaction of the City of Gilroy, the CITY shall make payment to the CONSULTANT within thirty (30) business days after receipt of the statement and approval thereof. B. The maximum amount of compensation to be paid to CONSULTANT under this AGREEMENT shall not exceed $39,953.32 CONSULTANT to successfully complete the project within the 3 month period. Reimbursement will be based on work completed, per budget specifications. C. Any hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY. All contract deliverables needed for payment are stated in Exhibit B and include the completion of a quarterly invoice, with relevent direct expenses back up, monthly narrative and statistical reporting to show measurement for successful targeted youth intervention, groups and pro-social activities in pre-designated areas. Monthly invoicing will include direct expenses for reimbursement, such as allowable overhead and supervision, direct expenses, i.e. cell phone and mileage reimbursement for positions, wages, supplies, training, costs for pro-social activities and healthy food expenses. Any additional direct expenses will not be reimbursed by the CITY. All supporting documentation must be submitted for monthly expenditures upon BSCC’s and therefore, the City’s request. All supporting documentation must be maintained by the grantee on site and be readily available for review during CITY and BSCC site visits. Montly invoices and all back up documentation (monhtly RJ calendars, PAR monhtly report, staff timesheets, agency invoice, OUS workbook, and Narrative report/BSCC tracking and data collection documentation) will be submitted to the CITY by the 10th day of the next month, as follows or the Friday prior to if the 10th falls on a weekend: Months Invoice Deadline January 1- 31, 2023 February 10, 2023 February 1- 28, 2023 March 10, 2023 March 1- 31, 2023 April 10, 2023 April 1-30, 2023 May 10, 2023 DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9 Please allow up 30 business days between submittal of invoice and confirmed back up verification for the processing of payment. Back up includes but is not limited to any of the following: timecard for program coordinator, sign in sheets for services and programs sponsored by this agreement, fliers and brochures, pictures for program activities, meeting agendas and notes, and any other documentation related to the any of the diversion program activities. Invoices will be returned if necessary back up is not attached and timing of check processing will be paused. D. BUDGET - Carry the Vision- South County Youth Task Force Total Program Budget (for the period of January 1, 2023 through April 30, 2023 ) $39,953.32 DocuSign Envelope ID: B2EDBCF6-91A1-4289-8CDA-A7F9605C0BF9