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Home My WebLink AboutAgreement - Pyro Spectaculars North, Inc. - Agreement to Display Annual 4th of July Fireworks Show - Signed 2023-04-25City of Gilroy Agreement/Contract Tracking Today’s Date: April 24, 2023 Your Name: Adam Henig Contract Type: Other (Non-Standard contracts must be reviewed by the City Administrator prior to initiating) Phone Number: 408-846-0577 Contract Effective Date: (Date contract goes into effect) 7/1/2023 Contract Expiration Date: 7/5/2025 Contractor / Consultant Name: (if an individual’s name, format as last name, first name) Pyro Spectaculars North, Inc. Contract Subject: (no more than 100 characters) Agreement to display annual 4th of July Fireworks Show Contract Amount: (Total Amount of contract. If no amount, leave blank) $75,000 By submitting this form, I confirm this information is complete: Date of Contract Contractor/Consultant name and complete address Terms of the agreement (start date, completion date or “until project completion”, cap of compensation to be paid) Scope of Services, Terms of Payment, Milestone Schedule and exhibit(s) attached Taxpayer ID or Social Security # and Contractors License # if applicable Contractor/Consultant signer’s name and title City Administrator or Department Head Name, City Clerk (Attest), City Attorney (Approved as to Form) Routing Steps for Electronic Signature Risk Manager City Attorney Approval As to Form City Administrator or Department Head City Clerk Attestation DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD TYPE OF PROCURMENT DOLLAR THRESHOLD / SIGNING AUTHORITY STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL $0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above EQUIPMENT /SUPPLIES/ MATERIALS Furniture, hoses, parts, pipe manholes, office supplies, fuel, tools, PPE items, etc…  Vendor selection at discretion of staff Payment Method Purchase Card or Payment Request (if vendor does not accept credit cards)  Informal bid/quotation – 3 quotes (verbal or written)  Purchasing Summary form w/ Purchasing Approval  Purchase Requisition Payment Method Purchase Order*  Informal bid/quotation – 3 written quotes  Purchasing Summary form w/ City Administrator Approval  Purchase Requisition Payment Method Purchase Order  Formal Bid  Advertisement  Council Approval  Purchase Requisition signed by City Administrator Payment Method Purchase Order GENERAL SERVICES Janitorial, landscape maintenance, equipment repair, installation, graffiti abatement, service inspections, uniform cleaning, etc…  Vendor selection at discretion of staff  May require insurance documents depending on scope/ nature of work Payment Method Purchase Card (if incorporated) Signed Payment Request (if sole proprietor or partner)  Informal bid/quotation – 3 quotes (verbal or written)  Purchasing Summary form w/ Department Head Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order*  Informal Bid/RFP quotation – 3 written quotes  Purchasing Summary form w/ City Administrator Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  Formal Bid/RFP/RFQ  Advertisement  Council Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order PROFESSIONAL SERVICES Consultants, architects, designers, auditors, etc...  Vendor selection at the discretion of staff  Purchase Summary Form w/ Purchasing Approval  Standard Agreement signed by Department Head  Purchase Requisition Payment Method Purchase Order  RFP/RFQ to at least 3 consultants  Purchase Summary Form w/ Department Head Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  RFP/RFQ to a list of consultants  Evaluation Spreadsheet w/ City Administrator Approval  Standard Agreement  Purchase Requisition Payment Method Purchase Order  Formal RFP/RFQ  Advertisement  Council Approval  Standard Agreement signed by City Administrator  Purchase Requisition Payment Method Purchase Order DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD PURCHASING SUMMARY FORM This fonn is utilized to record three (3) price quotations for items or services under $100,000 and for Single/Sole Source, emergency purchase, or non-procurement of lowest quoted price explanations. This form is to be attached to the Purchase Requisition and forwarded to Purchasing. Purchasing Coordinator will obtain City Administator approval when purchase is over $50,000. Make sure you have the proper approval before a standard agreement is circulated/executed. REQUISITION OR PURCHASE ORDER NUMBER ITEM DESCRIPTION: Fireworks Show 2023-2025 PRICE QUOTATIONS VENDOR NAME Pyro Spectacular DATE CONTACTED --''--"-'--'-''-"-'-===-------------01/01/23 ADDRESS 2329 P.O. Box, Rialto, CA 92377 TELEPHONE 808-866-7411 INDIVIDUAL CONTACTED Pat Dyas PRICE QUOTED $75,000.00 --�'-----------PRICE GOOD TO 2025 REMARKS Previous vendor. $75,000.00 = $25,00.00 each year x 3 CITY BUSINESS LICENSE# VENDOR NAME Pyro Productions Inc DATE CONTACTED 02/01/23 ADDRESS 2083 helms Rd, Dothan, AL 36301 TELEPHONE 866-535-7979 INDIVIDUAL CONTACTED Chaires McKinley PRICE QUOTED No Price given PRICE GOOD TO _____ REMARKS Said that they do not cover this area. Refered me to Pyre Spec. CITY BUSINESS LICENSE# VENDOR NAME American Fireworks Company ADDRESS 7041 Darrow Rd, Hudson, OH 44236 INDIVIDUAL CONTACTED DATE CONTACTED TELEPHONE 02/01/23 PRICE QUOTED No Price given --------------PRICE GOOD TO REMARKS They never returned a response ---CITY BUSINESS LICENSE# Is product Environmentally Preferable Purchasing Policy (EPP) compliant? If yes, explain: (EPP Policy can be found G:\cityinfo\MISCINFO) YES NO X EXPLANATION (FOR SOLE or SINGLE SOURCE, EMERGENCY, OR NON-PROCUREMENT OF LOWEST QUOTED PRICE) Prepared by: Judy Mireles-Janisch DATE 04/24/23 Approved by: DATE ___ _ DEPARTMENT HEAD APPROVAL FOR PURCHASES BETWEEN $1,000 -$50,000 Approved by: DATE -----CITY ADMINISTRATOR APPROVAL FOR PURCHASES ABOVE $50,000 G:\CITYINFO\FORMS\PURCHSG\Purchasing Summaiy Fotm (3 Quotes).xls DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD Pyro was the only vendor to provide us with an actual quote. The two other reputable vendors did not provide us with a quote. Pyro has been used in prior years and has a strong safety and work performance record. 4/25/2023 DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD April 24 DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD 4/25/2023 DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD DocuSign Envelope ID: 7180CBC9-BA0C-4870-929B-823EFB1A0E21DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD Certificate Of Completion Envelope Id: 7180CBC9BA0C4870929B823EFB1A0E21 Status: Completed Subject: PyroSpectuaculars Agreement for Signature Source Envelope: Document Pages: 12 Signatures: 2 Envelope Originator: Certificate Pages: 2 Initials: 0 Suzanne Guzzetta AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 2633 Camino Ramon Ste 500 San Ramon, CA 94583 Suzanne.Guzzetta@cityofgilroy.org IP Address: 69.5.90.9 Record Tracking Status: Original 6/2/2020 1:31:44 PM Holder: Suzanne Guzzetta Suzanne.Guzzetta@cityofgilroy.org Location: DocuSign Signer Events Signature Timestamp Andy Faber andy.faber@berliner.com eSign Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 67.188.26.233 Sent: 6/2/2020 1:32:22 PM Viewed: 6/3/2020 9:49:22 AM Signed: 6/3/2020 9:52:22 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Shawna Freels shawna.freels@ci.gilroy.ca.us Mrs. Accela, Inc. Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 141.126.124.171 Sent: 6/3/2020 9:52:24 AM Viewed: 6/3/2020 3:01:52 PM Signed: 6/3/2020 3:01:59 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/3/2020 9:52:24 AM Certified Delivered Security Checked 6/3/2020 3:01:52 PM Signing Complete Security Checked 6/3/2020 3:01:59 PM DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD Envelope Summary Events Status Timestamps Completed Security Checked 6/3/2020 3:01:59 PM Payment Events Status Timestamps DocuSign Envelope ID: 73BD1276-04A9-4C69-9A4D-ECD693D8E5CD