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HomeMy WebLinkAbout05/14/2019 Arts and Culture Commission Regular Meeting Adopted 06/24/2019 CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING MAY 14, 2019 5:30 p.m. Recreation Conference Room 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER Meeting was called to order at 5:36 PM by Chair Wendy Sue Kissa. Attendee Name Title Status Arrived Wendy Sue Kissa Chair Present Nancy Fierro Vice Chair Present Maricela Andrade Commissioner Present Marika Somorjai Commissioner Absent Karla Sward Commissioner Present Sally Armendariz Commissioner Present II. FLAG SALUTE III. SECRETARY'S REPORT The packet was posted on Thursday, May 9, 2019 at 1:34 PM. The revised packet with meeting location update was posted on Monday, May 13, 2019 at 4:20 PM. IV. APPROVAL OF MINUTES A. Arts and Culture Commission - Regular Meeting - Feb 12, 2019 5:30 PM Motion was made by Vice Chair Nancy Fierro to approve the February 12, 2019 Regular Meeting Minutes. Motion seconded by Commissioner Maricela Andrade. Motion passed 5-0-0. V. APPROVAL OF AGENDA Motion was made by Commissioner Karla Sward to approve the agenda. Motion seconded by Commissioner Sally Armendariz. Motion passed 5-0-0. VI. INTRODUCTIONS 2 A. Karla Sward Commissioner Karla Sward introduced herself to the Commission. Karla has been a resident of Gilroy for 10 years and loves the arts and culture. B. Sally Armendariz Commissioner Sally Armendariz introduced herself to the commission. Sally is a Gilroy native, loves the arts and is part of the CARAS organization. VII. AWARDS/RECOGNITIONS None. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. IX. PRESENTATION TO COMMISSION 1. Presentation of the City of Gilroy Board, Commission & Committee Member Handbook by City Clerk City Clerk Shawna Freels reviewed the Board, Commission and Committee Member Handbook with commissioners. X. NEW BUSINESS A. Gilroy Museum's Annual Presentation and Commission Approval to Transfer Funds to Museum Gilroy Museum volunteer Tom Howard provided the Commission an overview about the history of the Gilroy Museum. Historical Society President Connie Rogers requested the Arts and Culture Commission approve the recommendation to transfer $571.77 from the Museum Trust Fund to the 801 Fund for preservation pursposes. Motion was made by Vice Chair Fierro to recommend the transfer of $571.77 from the Museum Trust fund to the 801 Fund to City Council for the Museum's mission to preserve and protect the City's Historical Collection. Motion seconded by Commissioner Armendariz. Motion passed 5-0-0. B. Approve Arts and Culture Commission Presentation Dates to City Council 3 Staff member Henig informed the commission about their annual presentation to City Council, which is done jointly with the Public Art Committee. The presentation dates were narrowed down by PAC. The Commission was tasked with selecting two dates, which will be given to the City Clerk and she will inform which date would be the final presentation. Per discussion, the Commission settled on June 17 and August 19. Motion was made by Vice Chair Fierro to recommend to present to the City Council on either June 17th or August 19th for the annual report. Motion seconded by Commissioner Sward. Motion passed 5-0-0. XI. OLD BUSINESS A. Finalize and approve 2019 Arts and Culture Commission Work Plan Staff member Henig reviewed the Commission’s 2019 Work Plan. Chair Kissa requested to discuss the 150th Anniversary Logo Contest. She is concerned about the lack of submissions and requested to know if the contest deadline could be extended. Vice Chair Fierro stated she would be contacting the GUSD public information officer, who oversees Peach Jar to distribute to students electronically. Staff member Henig informed commissioners he would be reaching o ut to the City Community Engagement Coordinator to see if this would be a possibility. He will report back to commission as soon as possible. Motion was made by Chair Kissa to approve the 2019 Work Plan. Motion seconded by Commissioner Andrade. Motion passed 5-0-0. B. Fiscal Year 2019 Training Budget Expenditures Staff member Henig informed the Commission they still have funds remaining for the Fiscal Year 2019 Training Budget as they have only purchased business cards. Henig informed Commissioners these funds are strictly for commissioners training and expire at the end of the fiscal year. No recommendations or requests were made. XII. PUBLIC ART COMMITTEE UPDATE Vice Chair Fierro stated she was not able to attend the last Public Art Committee meeting. She was present when the Committee reviewed and approved the proposed art pieces for the Hampton Inn being developed on Monterey and Travel Park Circle. The Committee also reviewed and approved the work plan and is working on updating the Bench Plaque Program, creating a digital inventory of local art, recommendation for artists and art in different cities to assist developers when they are coming up with proposed art pieces for new developments. 4 XIII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE Vice Chair Fierro attended the General Plan Advisory Committee and provided an overview to the commission about what was discussed. She stated GMH magazine had a write-up regarding future development plans. XIV. GILROY ARTS ALLIANCE UPDATE A. Gilroy Arts Alliance Report The report from Gilroy Center for the Arts listed recent and upcoming events taking place at the center. Vice Chair Fierro stated she attended the Youth Art Program which showcased local youth art. She also mentioned the Veterans art exhibit which lists many pieces for sale. Fierro mentioned that she met with the Executive Director, who encouraged all Arts and Culture Commissioners to visit the Center. Chair Kissa then asked if a future meeting could be held at the facility at which time Staff member Henig stated he would look into holding a meeting at the Gilroy Center for the Arts. XV. STAFF REPORTS A. Recreation Staff Report Staff member Henig discussed the Recreation Department’s summer production of Wizard of Oz, which will occur in mid-July. Mary Poppins Jr. was a successful production, watched by hundreds of families in the community. The 2019 Summer Guide is out and registration is underway. The fall guide is expected to be published in mid-to-late July. The annual Kids Discover Art event was held on April 28 at San Ysidro Park and had nearly 350 local youth participated in the workshops lead by volunteers. Vice Chair Fierro mentioned her son will be in the Wizard of Oz and will be selling tickets for the play. XVI. STUDENT REPRESENTATIVE COMMENTS None. XVII. COMMISSION COMMENTS (Arts-Related) None. XVIII. STAFF COMMENTS Staff member Henig informed the Commission the City Council recently conducted a budget study session and there was a motion to decrease the General Fund’s support of the Recreation Department by $1 million. The proposal could affect arts and culture related programs. He mentioned the subject may be discussed again at 5 the next city council meeting, which is scheduled for Monday, May 20. XIX. ADJOURNMENT Chair Kissa motioned to adjourn the meeting. Motion Seconded by Commissioner Armendariz. Meeting adjourned at 7:48 pm. XX. FUTURE MEETINGS June 11, 2019 at 5:30 P.M. Vanessa Arteaga, Recreation Department Recording Secretary