HomeMy WebLinkAboutAgreement - Concern: Employee Assistance Program - Amendment #3 to Agreement for Employee Assistance Services by and between Concern EAP and COG - Signed 2022-06-01Concern Form Version 20210825
CONCERN: EMPLOYEE ASSISTANCE PROGRAM
Amendment #3 to Agreement for Employee Assistance Services
by and between
CONCERN: EAP and City of Gilroy
This Amendment #3 to Agreement for Employee Assistance Services (the “Amendment #3”) is made
by and between CONCERN: Employee Assistance Program (the “Plan”) and City of Gilroy (the
“Group”) as of July 1, 2022 (“Amendment Effective Date”).
WHEREAS, the Plan and the Group entered into and executed that certain Agreement for Employee
Assistance Services dated February 1, 2015 (the “Agreement”).
WHEREAS, the Plan and the Group now desire to further amend the Agreement as set forth below.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the
parties agree to amend the Agreement as follows:
1. Term. This amendment #3 is in effect for the term of July 1, 2022 to June 30, 2024. This term
may be extended or modified by a written amendment, which must be executed by the Plan and
the Group.
2. Group Termination. The last two sentences in Section 8.2 of the Agreement is replaced in its
entirety as follows:
The Group shall have the right to terminate this Agreement for any other reason by sending
written notice of such termination to the Plan. Such termination shall be effective 90 days after
the date on which the Group has sent the notice or the date specified in such notice, whichever
is later.
3. Attachment A. Section A of the Agreement is amended in its entirety and replaced with the
following:
Section A. EAP Assessment, referral to community resources and Medical Emergency Care,
and short- term counseling. The Plan offers counseling services for a wide range of personal
problems and immediate response for Crisis situations. Each First Responder Member and his
or her Covered Dependents shall be limited to a maximum of Twelve (12) Visits for each
problem. Counseling for First Responders will be provided by counselors on a First Responder
Specialty Panel. Counseling for Covered Dependents of First Responders will be provided from
our standard panel of counselors or by counselors on a First Responder Specialty Panel when
appropriate. Each Non-First Responder Member and his or her Covered Dependents shall be
limited to a maximum of Twelve (12) visits for each problem per twelve- month period,
beginning with the date of the case opening. For the purpose of this provision, the word
“problem” means a specific type of matter, situation or issue of concern to a Member for which
the Member requests EAP services for purposes of obtaining assistance in arriving at a solution.
If a Member is referred for unsatisfactory work performance by means of a Supervisor Referral,
or if a Member or Covered Dependent is assessed as having a chemical dependency problem,
the maximum number of visits shall be twelve (12). The Plan provides counseling for
“problem” issues including but not limited to:
(i) marital and family problems,
DocuSign Envelope ID: BEC5B080-3C3F-44A1-B6C6-DC258B6B0347DocuSign Envelope ID: 3428077E-C9B4-408D-BB9C-90B362EE8B20
Concern Form Version 20210825
(ii) difficulty with relationships,
(iii) emotional distress,
(iv) job stress,
(v) communications or conflict issues,
(vi) substance abuse issues and
(vii) loss and death issues.
4. Attachment A. Section G of the Agreement is amended in its entirety and replaced with the
following:
Section G. Upon request, the Plan shall provide (18) hours per contract year of onsite or
virtual educational seminars and crisis response. Seminars are to be selected from a list of
topics provided by the Plan. Cancellation of educational seminars within three business days of
their scheduled time shall be counted as used onsite hours, or subject to a late cancellation
billing of $400.00, whichever applies. Additional hours may be purchased by the Group at
current pricing.
5. Compensation. The Group shall pay $16.18 per employee per month.
6. Effect of Amendment. Except as set forth in this Amendment #3, the Agreement remains in full
force and effect, according to its terms.
IN WITNESS WHEREOF, the Plan and Group have executed this Amendment on the dates set forth
below, to be effective as of the date set forth above.
CONCERN: Employee Assistance Program City of Gilroy
Name Sign: Name Sign:
Name Print: Cecile Currier Name Print:
Title: CEO Title:
Date: Date:
2490 Hospital Drive, Suite 310 7351 Rosanna Street
Mountain View, CA 94040 Gilroy, CA 95020
DocuSign Envelope ID: BEC5B080-3C3F-44A1-B6C6-DC258B6B0347
Administrative Services & HR Director
LeeAnn McPhillips
5/31/2022
DocuSign Envelope ID: 3428077E-C9B4-408D-BB9C-90B362EE8B20
6/1/2022