HomeMy WebLinkAboutAgreement - RRM Design Group - Contract No. 23FD1108-4 - 4th Amendment tto Interim Fire Station Building Design, Civil, and Electrical Engineering Services - Signed 2023-11-01City of Gilroy
Agreement/Contract Tracking
Today’s Date:
November 1, 2023 Your Name: Jennifer Fortino
Contract
Type:
Services over $5k - Contractor -
ENG OR DESIGN
Phone Number: 408-846-0371
Contract Effective Date:
(Date contract goes into effect)
11/1/2023
Contract Expiration Date: 6/30/2024
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
RRM Design Group
Contract Subject:
(no more than 100 characters)
Interim fire station building design, civil, and electrical engineering
services.
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
89,975
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: 9F9AAD17-DC5C-455B-ACB0-41380C85B7A0
1
FOURTH AMENDMENT TO AGREEMENT BETWEEN THE CITY OF GILROY AND
RRM DESIGN GROUP FOR PROFESSIONAL SERVICES
This Fourth Amendment to Professional Services Agreement (the “Fourth
Amendment”) is effective as of November 1, 2023, (“Fourth Amendment Effective Date”) by and
between RRM Design Group (“CONTRACTOR”), an architectural design firm, and the City of Gilroy
(“CITY”) with respect to the following:
RECITALS
A. CONTRACTOR and CITY have entered into that certain Agreement for Professional
Services dated February 8, 2022 (the “Agreement”) pursuant to which CONTRACTOR provides interim
fire station building drawings and electrical engineering services.
B. CONTRACTOR and CITY desire to extend the term of the Agreement and amend the
Agreement as set forth herein.
AGREEMENT
IN CONSIDERATION of the foregoing recitals and the mutual promises and covenants
contained herein, CONTRACTOR and CITY agree as follows:
1. Defined Terms. Capitalized terms not otherwise defined herein shall have the meaning
ascribed to them in the Agreement.
2. Term of Agreement. Article 1 is hereby deleted and replaced in its entirety with the
following:
“1. Term of Agreement. “This Agreement will become effective on February 8, 2022 and
will continue in effect through June 30, 2024 unless terminated in accordance with the
provisions of Article 7 of this Agreement.”
3. Consideration. Article 4.A. to the Agreement is hereby deleted and replaced in
its entirety with the following:
“4.A. In consideration for the services to be performed by CONTRACTOR, CITY
agrees to pay CONTRACTOR the additional amounts set forth in Exhibit “D”
(“Payment Schedule”). In no event however shall the total compensation paid to
CONTRACTOR exceed $89,975.”
4. Continuation of Agreement. Except as specifically amended by this Fourth
Amendment, the Agreement shall continue in full force and effect, and the parties shall continue to
comply with the terms and conditions of the Agreement as existing on the date of this Fourth
Amendment.
5. Conflicts. In the event of any conflict between the terms and provisions of this Fourth
Amendment and the terms and provisions of the Agreement, the terms and provisions of this Fourth
Amendment shall control.
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6. Reference. The terms and provisions of this Fourth Amendment are incorporated by this
reference in the Agreement as though fully set forth in the Agreement. After the date of this Fourth
Amendment, any reference to the Agreement shall mean the Agreement as amended by this Fourth
Amendment.
7. Counterparts. This Fourth Amendment may be executed in one or more counterparts,
each of which shall be deemed to be an original, but all of which together shall constitute one and the
same instrument.
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IN WITNESS WHEREOF, CONTRACTOR and CITY have executed this Fourth
Amendment as of the Fourth Amendment Effective Date.
ATTEST: CITY OF GILROY
City Clerk City Administrator
Thai Pham
Jimmy Forbis
Print Name Print Name
Date: Date:
APPROVED AS TO FORM: RRM Design Group
City Attorney By: Anna Win
Andrew Faber
Title:
Principal
Print Name
Date:
Date:
DocuSign Envelope ID: 9F9AAD17-DC5C-455B-ACB0-41380C85B7A0
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EXHIBIT “D”
PAYMENT SCHEDULE
Fixed fee tasks will be billed as the work progresses until the task is completed and the total
amount stated in the contract for the task invoiced. Total amount paid not to exceed $89,975.
Payment terms are net 30.
Current Amendment Tasks/Costs
TASK DESCRIPTION FIXED FEE
X.7 Telecommunications Design
Fixed Fees
Architectural 500
Electrical Engineering 2,145
O.1 Fire Alert System Design Coordination
Estimated Fees
Time and Materials (hourly) 1,200
Electrical Engineering
Mechanical Engineering
PREVIOUS AMENDMENT ESTIMATED PROJECT COSTS: $ 86,130
ADDITIONAL ESTIMATED PROJECT COSTS: $ 3,845
TOTAL ESTIMATED PROJECT COSTS: $ 89,975
DocuSign Envelope ID: 9F9AAD17-DC5C-455B-ACB0-41380C85B7A0
3765 S. Higuera St., Ste. 102 • San Luis Obispo, CA 93401
p: (805) 543-1794 • f: (805) 543-4609 www.rrmdesign.com
a California corporation Lenny Grant, Architect C26973 Robert Camacho, PE 76597 Steve Webster, LS 7561 Jeff Ferber, LA 2844
ADD. SERVICE AUTHORIZATION
Date: October 18, 2023
Client: City of Gilroy
Task ID Number: X.7
Project Name: Glen Loma Ranch Temporary Fire Station
Project Number: 0311-02-CI21
DESCRIPTION OF WORK TO BE PERFORMED
RRM Design Group, a California Corporation (“RRM Design Group”), has entered into an
agreement with the City of Gilroy (the “Client”) dated February 8, 2022 (the “Prime
Agreement”) for the project: Glen Loma Ranch Temporary Fire Station (the “Project”).
Additional Services Authorized by the Client are subject to the Terms and Conditions of the
Prime Agreement.
Task X.7: Telecommunications Design
The Client has requested RRM Design Group (RRM) to include a telecommunications design
which was previously assumed to be provided by the Client. The scope of work will include
meeting with the Client’s IT representative(s) to discuss project needs, perform a site visit to
verify existing conditions, develop telecommunications specifications, and prepare construction
drawings and details.
Fixed Fee:
• $2,645 (see footnote A)
o Architectural: $500
o Electrical Engineering: $2,145
Optional Task O.1: Fire Alert System Design Coordination
The Client has procured the fire alert system design drawings for implementation by its separate
vendor, USDD. RRM proposes a Time & Materials allowance to assist with coordination issues
affecting electrical and/or low voltage systems as they may arise.
Estimated Fee: Time and Materials – Hourly
• $1,200 (see footnote B)
DocuSign Envelope ID: 9F9AAD17-DC5C-455B-ACB0-41380C85B7A0
Glen Loma Ranch Temporary Fire Station
Additional Service Authorization
October 18, 2023
Page 2 of 2
Fee Footnote
A. Fixed fee tasks will be billed as the work progresses until the task is completed, and the
total amount stated in the contract for the task is invoiced.
B. Estimated fees for tasks shown as “Time and Materials” (T&M) are provided for
informational purposes. Amounts billed for these tasks, which will reflect actual hours
worked, may be more or less than the estimate given.
RRM Additional Service Fees: $2,645
Estimated Optional Services Fees: $1,200
Total Estimated Additional Fees: $3,845
Any work outside the scope of the original agreement between RRM Design Group and the Client, and authorized by
the Client, is subject to the Terms and Conditions of the Prime Agreement.
AUTHORIZATION TO PROCEED BY CLIENT REPRESENTATIVE:
Sign Date
Print Name, Title
wbcN:\0301\0311-02-CI21-Glen-Loma-Temporary-FS\Project-Management\Contracts\Addendums\Addendum-X.7\ASA-Task-X.7-Glen-Loma-FS-wbc-10-18-23.docx
DocuSign Envelope ID: 9F9AAD17-DC5C-455B-ACB0-41380C85B7A0