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HomeMy WebLinkAboutAgreement - Jensen Landscape Services, LLC - Agreement for City-wide Landscape ServicesCity of Gilroy Agreement/Contract Tracking Today’s Date: September 13, 2024 Your Name: Sheila Castillo Contract Type: Services over $5k - Contractor - NO ENG OR DESIGN Phone Number: 408-846-0569 Contract Effective Date: (Date contract goes into effect) 9/9/2024 Contract Expiration Date: 9/8/2027 Contractor / Consultant Name: (if an individual’s name, format as last name, first name) Jensen Landscape Services, LLC Contract Subject: (no more than 100 characters) Agreement for City -Wide Landscape Services Contract Amount: (Total Amount of contract. If no amount, leave blank) $3,378,990.00 By submitting this form, I confirm this information is complete:  Date of Contract  Contractor/Consultant name and complete address  Terms of the agreement (start date, completion date or “until project completion”, cap of compensation to be paid)  Scope of Services, Terms of Payment, Milestone Schedule and exhibit(s) attached  Taxpayer ID or Social Security # and Contractors License # if applicable  Contractor/Consultant signer’s name and title  City Administrator or Department Head Name, City Clerk (Attest), City Attorney (Approved as to Form) Routing Steps for Electronic Signature Risk Manager City Attorney Approval As to Form City Administrator or Department Head City Clerk Attestation Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D TYPE OF PROCURMENT DOLLAR THRESHOLD / SIGNING AUTHORITY STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL $0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above EQUIPMENT /SUPPLIES/ MATERIALS Furniture, hoses, parts, pipe manholes, office supplies, fuel, tools, PPE items, etc… • Vendor selection at discretion of staff Payment Method Purchase Card or Payment Request (if vendor does not accept credit cards) • Informal bid/quotation – 3 quotes (verbal or written) • Purchasing Summary form w/ Purchasing Approval • Purchase Requisition Payment Method Purchase Order* • Informal bid/quotation – 3 written quotes • Purchasing Summary form w/ City Administrator Approval • Purchase Requisition Payment Method Purchase Order • Formal Bid • Advertisement • Council Approval • Purchase Requisition signed by City Administrator Payment Method Purchase Order GENERAL SERVICES Janitorial, landscape maintenance, equipment repair, installation, graffiti abatement, service inspections, uniform cleaning, etc… • Vendor selection at discretion of staff • May require insurance documents depending on scope/ nature of work Payment Method Purchase Card (if incorporated) Signed Payment Request (if so proprietor or partner) • Informal bid/quotation – 3 quotes (verbal or written) • Purchasing Summary form w/ Department Head Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order* • Informal Bid/RFP quotation – 3 written quotes • Purchasing Summary form w/ City Administrator Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • Formal Bid/RFP/RFQ • Advertisement • Council Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order PROFESSIONAL SERVICES Consultants, architects, designers, auditors, etc... • Vendor selection at the discretion of staff • Purchase Summary Form w/ Purchasing Approval • Standard Agreement signed by Department Head • Purchase Requisition Payment Method Purchase Order • RFP/RFQ to at least 3 consultants • Purchase Summary Form w/ Department Head Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • RFP/RFQ to a list of consultants • Evaluation Spreadsheet w/ City Administrator Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • Formal RFP/RFQ • Advertisement • Council Approval • Standard Agreement signed by City Administrator • Purchase Requisition Payment Method Purchase Order Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Willis Towers Watson Insurance Services West, Inc. c/o 26 Century Blvd P.O. Box 305191 Nashville, TN 372305191 USA Jensen Landscape Holdings, LLC; Jensen Landscape Contractor, LLC; Jensen Landscape Services, LLC; Jensen Landscape & Construction Company, LLC 1250 Ames Ave Milpitas, CA 95035 City of Gilroy RE: JLS will provide Landscape Maintenance Services to The City of Gilroy at their parks, sound walls, street medians & islands, City buildings, downtown areas and water facility sites. These routine services include plant & tree care, weed/pest control, litter/debris removal, irrigation maintenance and general maintenance such as seasonal leaf removal. City of Gilroy, its officers, officials and employees are included as Additional Insured in accordance with City of Gilroy, its officers, officials and employees 7351 Rosanna Street Gilroy, CA 95020 04/30/2024 1-877-945-7378 1-888-467-2378 certificates@wtwco.com Liberty Mutual Fire Insurance Company 23035 Starr Indemnity & Liability Company LM Insurance Corporation 38318 33600 W33420046 A 1,000,000 1,000,000 10,000 1,000,000 2,000,000 2,000,000 Y TB2661067138034 05/01/2024 05/01/2025 A 2,000,000 05/01/202505/01/2024AS2661067138024 B 5,000,000 1000588967241 05/01/2024 05/01/2025 5,000,000 Prod-Completed Ops 5,000,000 WA566D067138014C 1,000,000No05/01/2024 05/01/2025 1,000,000 1,000,000 344222825798708SR ID:BATCH: WTW Certificate Center Page 1 of 2Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: Jensen Landscape Holdings, LLC; Jensen Landscape Contractor, LLC; Jensen Landscape Services, LLC; Jensen Landscape & Construction Company, LLC 1250 Ames Ave Milpitas, CA 95035 the policy provisions of the General Liability policy. 2 2 Willis Towers Watson Insurance Services West, Inc. See Page 1 See Page 1 See Page 1 See Page 1 25 Certificate of Liability Insurance W33420046CERT:3442228BATCH:25798708SR ID: Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location And Description Of Completed Operations Any person or organization whom you are required to add as an additional insured on this policy under a written contract or written agreement prior to an occurrence. All locations as required by a written contract or agreement entered into prior to an "occurrence" or offense. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. © Insurance Services Office, Inc., 2012 Page of 1 1CG 20 37 04 13 POLICY NUMBER: TB2-661-067138-034 Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Limits ofunder the applicableAvailable Insurance shown in the Declarations; whichever is less. theincreasenotshallendorsementThis applicable Limits of Insurance shown in the Declarations. SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location(s) Of Covered Operations All persons or organizations with whom you have entered into a written contract or agreement, prior to an "occurrence" or offense, to provide additional insured status. All locations as required by a written contract or agreement entered into prior to an "occurrence" or offense. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. © Insurance Services Office, Inc., 2012 Page of 1 1CG 20 10 04 13 POLICY NUMBER: TB2-661-067138-034 Docusign Envelope ID: E8E1B700-7CE3-468E-ADC2-89C51014F69D