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City of Gilroy
Youth Commission Regular Meeting Minutes
Monday, January 8, 2024 | 6:00 PM
1. CALL TO ORDER
The meeting was called to order at 6:02 p.m. by Chair Nguyen.
2. FLAG SALUTE
The flag salute was led by Chair Nguyen.
3. ROLL CALL
Attendance Attendee Name
Present Maya Beyret, Commissioner
Sophie Gong, Commissioner
Alfred James, Commissioner
Thanmay Sarath, Commissioner
Aiden Francis, Treasurer (late)
Melanie Reynolds, Vice Chair
Jaimee Nguyen, Chair
Absent Saed Mustafa, Commissioner
4. SECRETARY'S REPORT – The meet agenda was posted on January 5. 2024.
5. APPROVAL OF MINUTES
5.1. Monday, December 11, 2023
Commissioner James motioned to approve the Monday, December 11, 2023
minutes. Vice Chair Reynolds seconded the motion. Motion passed with a 6-0-2
vote.
RESULT: Pass
MOVER: Alfred James, Commissioner
SECONDER Melanie Reynolds, Vice Chair
AYES: Commissioner Beyret, Commissioner Gong, Commissioner James,
Commissioner Sarath, Vice Chair Reynolds, Chair Nguyen
ABSENT: Treasurer Francis, Commissioner Mustafa
6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
A staff member from Digital Nest in Gilroy introduced themselves and their organization.
7. NEW BUSINESS
None.
January 08, 2024 6:00 PM Page 2 of 3 Youth Commission
Regular Meeting Minutes
8. OLD BUSINESS
8.1. Discuss FY2024 Youth Commission Work Plan
The Commission discussed the following items from their work plan.
1. OpportuniTEEN Fair- The committees reported their updates. Treasurer Francis
arrived to the meeting.
Vendor Outreach Committee: Aiden, Maya, Jaimee, Saed
• Commission finalized the letter that will be sent to potential vendors and donors.
• Deadline to participate in event is Thursday, February 1, 2024. Then a follow-up
reminder will be sent to vendors who did not respond.
• The following changes were made to the vendor outreach:
o Downtown Gilroy Business Association – Alfred is now the contact
o Leadership Gilroy – Jaimee is now the contact
o Community Solutions – Melanie is now the contact
o St. Louise Hospital – Melanie is now the contact
o Digital Nest - Jaimee is now the contact
o St. Josephs – Thanmay is now the contact
o Adoption Center Pet Volunteer - Thanmay is now the contact
o Sixth Street Studios - Jaimee is now the contact
o Gilroy Fire – Adam is the contact
o Youth Alliance - Jaimee is now the contact
• Thanmay will reach out to Costco for a potential donation.
Event Details Committee: Alfred, Sophie, Thanmay, Melanie
• For event map, Sophie made changes to the event map and will increase the
number of tables.
• No response from Kona Ice
• Sophie is looking into the costs of a possible floral arrangement.
• Colors for the theme will be forest green and gold
Marketing Committee: Melanie, Jaimee, Saed
• Jaimee updated the Save the Date event flyer and staff will send out the final copy
to commissioners.
• Melanie will create a registration page for participants through Google Documents.
She will also look into creating a QR code as well.
2. Senior Tech Day - Overall, the commissioners served over twenty seniors at the
Gilroy Senior Center during the week of January 2. Commissioners noted that
participation increased toward the end of the week. If done again, commissioners
will host it in the dining hall where they are easily accessible to the seniors.
9. AGENDA ITEMS FOR NEXT MEETING
The Commission will continue to discuss the 2023-24 Youth Commission Work Plan.
10. STAFF/COMMISSIONER COMMENTS
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Regular Meeting Minutes
10.1. Staff reminded commissioners about the upcoming Youth Advisory Council/
Conference on Saturday, March 9, 2024, in Burlingame. Commissioners RSVP
by the next meeting. Aiden and Saed confirmed their attendance.
11. ADJOURNMENT
Chair Nguyen adjourned the meeting at 7:11 p.m.
I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the
Youth Commission of the City of Gilroy.
Vince Bautista, Jr.
Secretary