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Home My WebLink About 11/18/2024 City Council Regular AgendaNovember 18, 2024 | 6:00 PM Page 1 of 6 City Council Regular Meeting Agenda CITY COUNCIL REGULAR MEETING AGENDA CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, NOVEMBER 18, 2024 | 6:00 PM MAYOR Marie Blankley COUNCIL MEMBERS Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton Carol Marques Fred Tovar CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion. Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing. Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure. During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City. Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. November 18, 2024 | 6:00 PM Page 2 of 6 City Council Regular Meeting Agenda FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions 2. CEREMONIAL ITEMS - Proclamations and Awards 3. COUNCIL CORRESPONDENCE (Informational Only) 4. PRESENTATIONS TO THE COUNCIL 4.1. Annual Presentation by the Personnel Commission 4.2. Annual Presentation by the Planning Commission November 18, 2024 | 6:00 PM Page 3 of 6 City Council Regular Meeting Agenda 4.3. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda. Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited. 5. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate) Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, VTA Policy Advisory Committee Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board, Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee November 18, 2024 | 6:00 PM Page 4 of 6 City Council Regular Meeting Agenda 6. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order. 6.1. Approval of the Action Minutes of the November 4, 2024 City Council Regular Meeting 6.2. Acceptance of Cash and Investment Report as of September 30, 2024 7. BIDS AND PROPOSALS 7.1. Award a Contract to Villalobos and Associates for the FY25 Annual CDBG Sidewalk/Curb Ramp Project No. 25-PW-291 in the amount of $141,755, Approve a Project Contingency of $38,188.33, and Approve a Total Project Expenditure of $179,943.33 for Construction 1. Staff Report: Daniel Padilla, City Engineer 2. Public Comment 3. Possible Action: Award a contract to Villalobos and Associates in the amount of $147,755, approve a project contingency of $38,183.33, approve a total project expenditure of $179,943.33 for the construction of the FY25 Annual CDBG Sidewalk/Curb Ramp Project (No.25-PW-291), and authorize the City Administrator to execute the contract and associated documents. 7.2. Award a Contract to Villalobos and Associates for the FY25 Annual Citywide Curb Ramp Project No. 25-PW-290 in the amount of $356,100, Approve a Project Contingency of $53,415, Approve a Total Project Expenditure of $409,515 for Construction, and Adopt a Resolution to Amend the Adopted Budget by $169,515 1. Staff Report: Daniel Padilla, City Engineer 2. Public Comment 3. Possible Action: 1. Award a contract to Villalobos and Associates in the amount of $356,100, approve a project contingency of $53,415, approve a total project expenditure of $409,515 for the construction of the FY25 Annual Citywide Curb Ramp Project (No.25-PW-290), and authorize the City Administrator to execute the contract and associated documents. 2. Adopt a resolution amending the budget. 7.3. Award a contract to ELS Architecture and Urban Design for Civic Center Master Plan Consultant Services in the amount of $749,899 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: November 18, 2024 | 6:00 PM Page 5 of 6 City Council Regular Meeting Agenda Council: 1. Award a contract to ELS Architecture and Urban Design in the amount of $749,899; and, 2. Authorize the City Administrator to execute the agreement and all other related documents. 8. PUBLIC HEARINGS 9. UNFINISHED BUSINESS 10. INTRODUCTION OF NEW BUSINESS 10.1. Receive Preliminary Fiscal Year 2023-24 (FY24) Year-End Financial Report and Adopt a Resolution Amending Fiscal Year 2024-25 (FY25) Budget to Appropriate Mid-cycle Budgetary Adjustments 1. Staff Report: Harjot Sangha, Finance Director 2. Public Comment 3. Possible Action: 1. Receive preliminary Fiscal Year 2023-24 (FY24) year-end financial report. 2. Adopt a resolution amending the FY25 budget to appropriate mid-cycle budget adjustments. 3. Approve the Pension and Other Post-Employment Benefits (OPEB) Section 115 Trust contributions pursuant to the Council adopted policies. 10.2. Adoption of a Resolution Approving and Authorizing the City Administrator to Enter into an Agreement with Applicant Gilroy Logistics LLC for 951-981 Renz Lane Agricultural Mitigation 1. Staff Report: Sharon Goei, Community Development Director 2. Public Comment 3. Possible Action: Adopt a Resolution to approve an Agreement with Gilroy Logistics LLC to utilize 12.8 acres of the conservation easement that the City caused to be purchased on the Van Dyke property to satisfy compliance with the City of Gilroy’s Agricultural Mitigation Policy and authorize the City Administrator to execute the Agreement. 11. FUTURE COUNCIL INITIATED AGENDA ITEMS 12. CITY ADMINISTRATOR'S REPORTS 12.1. Santa Teresa Fire Station Update 13. CITY ATTORNEY'S REPORTS 14. CLOSED SESSION 15. ADJOURN TO OPEN SESSION November 18, 2024 | 6:00 PM Page 6 of 6 City Council Regular Meeting Agenda Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5). 16. ADJOURNMENT FUTURE MEETING DATES December 2024 9 Regular Meeting - 6:00 p.m January 2025 6 Regular Meeting - 6:00 p.m 27 Regular Meeting - 6:00 p.m February 2025 3 Regular Meeting - 6:00 p.m 24 Regular Meeting - 6:00 p.m Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03. Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.