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HomeMy WebLinkAbout02/13/24 Arts and Culture Commission Packet February 13, 2024 6:30 PM Page 1 of 2 Arts and Culture Commission Regular Meeting Agenda CITY OF GILROY ARTS AND CULTURE COMMISSION REGULAR MEETING AGENDA TUESDAY, FEBRUARY 13, 2024 | 6:30 PM CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Melanie Reynisson Vice Chair: Ruben Dario Villa Commissioners:, Camille McCormack, Adilene Moreno, Alexandra Perdew & Sandra Ramirez Staff Liaison: Bryce Atkins, Assistant to the City Administrator In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Arts and Culture Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. The agenda for this regular meeting is as follows: 1. CALL TO ORDER Arts and Culture Commission Regular Meeting Agenda Page 2 of 2 February 13, 2024 | 6:30 PM 2. ROLL CALL 3. SECRETARY'S REPORT 4. APPROVAL OF AGENDA 5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 5.1. Presentation by Mayor Marie Blankley 6. FUTURE AGENDA ITEMS 7. APPROVAL OF MINUTES 7.1. Minutes of the January 9, 2024 regular meeting of the Arts and Culture Commission 8. OLD BUSINESS 8.1. Workplan Update 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commissioners and sub-committees update the Commission on plans and progress of workplan items. 9. NEW BUSINESS 9.1. Appointment of Chair and Vice-Chair of the Arts and Culture Commission 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission appoint one of its members to each the Chair and Vice-Chair position. 10. COMMISSION COMMENTS 11. STAFF COMMENTS 12. ADJOURNMENT FUTURE MEETING DATES Page 1 of 3 City of Gilroy Arts and Culture Regular Meeting Minutes Tuesday, January 9, 2024 | 6:30 PM 1.CALL TO ORDER The meeting was called to order at 6:33 PM. 2.ROLL CALL Attendance Attendee Name Melanie Reynisson, Chair (arrived at 6:43 PM) Ruben Dario Villa, Vice Chair (departed at 7:22 PM) Camille McCormack, Commissioner Adilene Moreno, Commissioner Alexandra Perdew, Commissioner Absent Sandra Ramirez, Commissioner 3.SECRETARY'S REPORT The agenda was posted on January 5, 2024 at 9:45 AM. 4.APPROVAL OF AGENDA A motion to approve the agenda was made by Commissioner McCormack, seconded by Commissioner Moreno; unanimously approved. 5.APPROVAL OF MINUTES 5.1.Minutes of the December 12, 2023 Regular Meeting of the Arts and Culture Commission A motion to approve the minutes was made by Vice Chair Villa, seconded by Commissioner McCormack; unanimously approved. 6.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Emily McEwan-Upright submitted a written comment regarding a desire for the Commission to support the Third Friday Art Walk. 7.FUTURE AGENDA ITEMS None. 8.OLD BUSINESS 8.1.Workplan Update 1.Staff Report:Bryce Atkins, Assistant to the City Administrator 2.Public Comment 3.Possible Action: Commissioners and sub-committees update the Commission on plans and progress of work plan items. The commissioners provided verbal updates regarding the workplan. 8.2.Fundraising Strategy and Vision 1.Staff Report:Bryce Atkins, Assistant to the City Administrator 2.Public Comment January 09, 2024 | 6:30 PM Page 2 of 3 Arts and Culture Commission Regular Meeting Minutes 3.Possible Action: Commission discussion. Vice Chair Villa led the discussion regarding a proposed public arts campaign, “Let Your Arts Flag Fly”. Discussion was held about the nature of the program, including production of new light post flags for downtown Gilroy featuring competitively acquired art, potential fundraising opportunities, potential engagement with the Gilroy Unified School District, and hosting an unveiling community event, effectively meeting all workplan items of the Commission in a single, large effort. It was determined that there needed to be a presentation to the City Council of the proposal, and that an RFP would need to be generated. A subcommittee for this effort was formed and members selected which include: 1. Vice Chair Villa 2. Chair Reynisson 3. Commissioner McCormack Future discussions are planned for the next meeting to discuss the potential presentation to the Gilroy City Council. Public Comments received: Jeff Orth, Gilroy Downtown Business Association – commented that he is very excited about this possible activity and discussed the possibility of the GDBA working with the Commission on expanding the number of banners possible in the event. 9.NEW BUSINESS 9.1.First Quarter 2024 Report of Activities from the Gilroy Arts Alliance 1.Staff Report:Bryce Atkins, Assistant to the City Administrator 2.Public Comment 3.Possible Action: Receive the report. Executive Sponsor Atkins introduced the written report, which was made available to the Commission in the agenda packet. 10.COMMISSION COMMENTS None. 11.STAFF COMMENTS 10.1.Community Calendar Atkins stated that the City’s community calendar cannot be used to post the local art groups’ events that are not City events as it becomes a public forum and a challenge to manage legally. 10.2.Arts and Culture Funds Atkins stated that the Arts and Culture Commission Fund is for the Commission’s work while the Public Art Fund is for developing public art pieces and January 09, 2024 | 6:30 PM Page 3 of 3 Arts and Culture Commission Regular Meeting Minutes installations, and funding is from donations to that purpose, and public art in-lieu fees from developers. 10.3.Donation Policy Atkins reported that the City’s draft donation policy is going to Council for final adoption on January 22, 2024, and will be reported out at the next meeting if adopted. 10.4.New Commissioner Appointment Atkins announced that Amy Hufford has been appointed to the Arts and Culture Commission and will be able to join the meetings starting with the February meeting. 12.ADJOURNMENT With no more business before the Commission, the meeting was adjourned at 7:30 PM I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Gilroy Arts and Culture Commission. /s/ Bryce Atkins Recording Secretary to the Arts and Culture Commission City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title:Workplan Update Meeting Date:February 13, 2024 From:Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commissioners and sub-committees update the Commission on plans and progress of workplan items. BACKGROUND The Commission assigned a lead commissioner and sub-committee members at the June 13, 2023 regular meeting. The workplan table is attached to this staff report which has the assignments. This is a recurring agenda item to discuss the projects and tasks on the workplan among the commissioners. ANALYSIS The Commission discussed at the January 9, 2024 regular meeting a proposal regarding a banner public art display and unveiling community event that would meet the vast majority of the workplan items. Discussion of this proposal is anticipated to occur as part of the discussion on the workplan. Attachments: 1. ACC FY24 and FY25 Workplan 2024 and 2025 Arts and Culture Commission Work Plan Project Name Work Lead Commissioner Sub-Committee Members City Council Priority Status Community Outreach Have a booth present and participate in at least two community events.Villa McCormack; Moreno Neighborhood Equity The Commission will identify community events to make a presence as an outreach effort into the community. Activities will include establishing booth equipment and materials, and identification of community events in which to participate. Elementary and Middle School Art Program Support Collaborate with GUSD on a potential pilot program to get art into the middle and elementary schools.Perdew Ramirez; Moreno Neighborhood Equity This item will involve collaboration with GUSD to see how the Commission can support the development and implementation of a pilot program of arts education in middle and elementary schools. Cultural Event Host or facilitate a community cultural event.Reynisson Villa; Perdew Promote Economic Development Activities; Neighborhood Equity The Commission will explore the feasibility and process to host or facilitate a community cultural event. Details will be explored as part of this effort. Fundraising Develop and implement a fundraising program.McCormack Reynisson; Villa Financial Resilience; Neighborhood Equity, The Arts and Culture Commission is working to develop a list of fundraising goals and targeted projects to present to Council for authorization to begin raising funds. Training will also be a component. This will be in addition to the bench plaque program. Updated May, 2023 City of Gilroy Arts and Culture Commission STAFF REPORT Agenda Item Title:Appointment of Chair and Vice-Chair of the Arts and Culture Commission Meeting Date:February 13, 2024 From:Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commission appoint one of its members to each the Chair and Vice-Chair position. BACKGROUND Per City Charter Section 904 entitled “Meetings: Chairmen”, the Commission is required to re-appoint the positions of Chair and Vice-Chair each year. Below is the language that establishes the requirement: As soon as practicable following their original appointment, and following the first day of January of each year thereafter each of such boards and commissions shall organize by election one of its members to serve as presiding officer at the pleasure of such board or commission. This agenda item is to receive nominations and for the Commission to elect from amongst its members a Chair and Vice-Chair for the next year. There are no term limits or restrictions for those who have already served in this role from serving in those positions again, should the Commission elect to do so.