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HomeMy WebLinkAbout03/19/24 Parks and Recreation Commission Meeting Packet March 19, 2024 | 6:00 PM Page 1 of 3 Parks and Recreation Commission Regular Meeting Agenda CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA TUESDAY, MARCH 19, 2024 | 6:00 PM CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Patricia Bentson Vice Chair: Theresa Graham Commissioners: Sam Bozzo, Doc Davis, Luis Ramirez Staff: Public Works Director Heba El-Guindy and Recreation Manager Adam Henig Mission Statement The Parks and Recreation Commission of the City of Gilroy is committed to enhancing the quality of life for its citizens by promoting planning, acquisition, development, and sustainability of parks, trails, cultural, historical and other recreational areas. The commission embraces wellness and recreation, park safety, and inclusiveness for all ages and abilities because Parks Make Life Better. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 Parks and Recreation Commission Regular Meeting Agenda Page 2 of 3 March 19, 2024 | 6:00 PM PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. The agenda for this regular meeting is as follows: 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. SECRETARY'S REPORT 5. APPROVAL OF MINUTES 5.1. February 20, 2024 6. APPROVAL OF AGENDA 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 8. NEW BUSINESS 9. OLD BUSINESS 9.1. Discussion of Standards and Qualities of Regulation Pickleball Courts 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission discussion. 9.2. Review of FY24 and FY25 Parks and Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on the FY24 and FY25 Parks and Recreation Commission Work Plan 10. DEPARTMENT UPDATES 10.1. Recreation Division Updates 10.2. Status of City Parks Parks and Recreation Commission Regular Meeting Agenda Page 3 of 3 March 19, 2024 | 6:00 PM 11. COMMISSIONER PARK REPORTS & COMMENTS 11.1. Commissioner Park Assignments • Bentson: Del Rey, Renz, Cydney Casper • Bozzo: Carriage Hills, El Roble, Miller • Davis: Christmas Hill Park & Ranch Site, Hecker Pass, Forest, Sunrise • Graham: Christmas Hill Park & Ranch Site, Los Arroyos, Rainbow, Farrell Avenue • Ramirez: Gilroy Sports Park, San Ysidro, Las Animas, Butcher 12. STAFF COMMENTS 13. FUTURE COMMISSIONER INITIATED ITEMS 14. ADJOURNMENT Page 1 of 4 City of Gilroy Parks and Recreation Commission Regular Meeting Minutes Tuesday, February 20, 2024 | 6:00 PM 1.CALL TO ORDER Meeting called to order by the Vice Chair Graham at 6:01 p.m. 2.ROLL CALL Attendance Attendee Name Present Luis Ramirez, Commissioner Theresa Graham, Vice Chair Pat Bentson, Chair (late) Doc Davis, Commissioner Sam Bozzo, Commissioner Absent None 3.FLAG SALUTE 4.SECRETARY'S REPORT The agenda was posted on February 16, 2024. 5.APPROVAL OF MINUTES 5.1.January 16, 2024 RESULT: Pass MOVER: Luis Ramirez, Chair SECONDER Dale Davis, Commissioner AYES: Commissioner Graham, Chair Ramirez, Commissioner Davis, Commissioner Bozzo ABSTAIN: Commissioner Bentson 6.APPROVAL OF AGENDA RESULT: Pass MOVER: Dale Davis, Commissioner SECONDER Luis Ramirez, Chair AYES: Commissioner Graham, Chair Ramirez, Commissioner Davis, Commissioner Bozzo ABSTAIN: Commissioner Bentson 7.INTRODUCTIONS 7.1.Sam Bozzo Commissioner Bozzo introduced himself to the Commission. 8.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA February 20, 2024 6:00 PM Page 2 of 4 Parks and Recreation Commission Regular Meeting Minutes Staff member Bryce Atkins explained that the Commission is asked to consider the following two items: •A recommendation of a grant-funded donation through the Gilroy Rotary Club for an inclusive playground equipment. •A recommendation to Council for the procurement of park design services for the Downtown Gilroy Pop-Up Park. The City was approached by members of the Gilroy Rotary Club to consider receiving a grant-funded inclusive playground equipment that will be installed at the Donald “Elvis” Prieto Downtown Park. The equipment is geared for children who have special needs, but will be available for all youth. It would be installed in the southwest corner of the lawn, adjacent to the parking lot. Staff recommended four panels, each having a different feature that focuses on touch, sight, and audio as well as a communication board. The grant funding was in the amount of $10,0000 through Amazon Web Services. The Commission supported both recommendations. RESULT: Pass MOVER: Salvatore (Sam) Bozzo, Commissioner SECONDER Luis Ramirez, Chair AYES: Commissioner Bentson, Commissioner Graham, Chair Ramirez, Commissioner Davis, Commissioner Bozzo 10.OLD BUSINESS 10.1.Pickleball Site Recommendations Project Kick-off Mr. Atkins provided an overview and schedule of what the Commission can expect will be covered as part of the review of a future pickleball facility. The review will include site visits, presentations, and a location selection process. Commissioners raised questions about restroom access, the number of courts desired, concerns about noise, and working with the school district. Mr. Atkins explained that all of the referenced issues will be covered during the ten-month long analysis except for the noted work with the school district since the project will only focus on city-owned facilities. 10.2.Discuss and Adopt FY2024 and FY2025 Work Plan At the previous meeting, the Commission began its discussion of adopting its new work plan for FY2024 and FY2025. They agreed to continue the discussion at their next meeting (February). Staff liaison, Adam Henig, reviewed the previous suggestions and last year’s work plan. Mr. Henig explained the 9. None. NEW BUSINESS 9.1.Downtown Pop-Up Park February 20, 2024 6:00 PM Page 3 of 4 Parks and Recreation Commission Regular Meeting Minutes importance of the work plan aligning with at least one City Council priority; that the task is clear, concise and measurable; and that it aligns with the Commission’s mission statement. After a comprehensive discussion, the Commission decided on the following work plan items: •Hosting Arbor Day (suggestion was to have it in the fall); •Training opportunities for Commissioners (i.e., the Silicon Valley Bike Coalition Annual Bike Summit); •Participate in citywide events (i.e., Breakfast with Santa); •Participate in VTA Measure B funded programs (i.e., Bike to Work Day); •Review of establishing a Pickleball facility; •Study opportunities for parks and recreation services to have dedicated funding sources; and, •Work with Gilroy Library to bring about a Storywalk to a park or a trail. RESULT: Pass MOVER: Salvatore (Sam) Bozzo, Commissioner SECONDER Dale Davis, Commissioner AYES: Commissioner Bentson, Commissioner Graham, Chair Ramirez, Commissioner Davis, Commissioner Bozzo 11.DEPARTMENT UPDATES 11.1.Recreation Division Updates Mr. Henig provided the updates for the Recreation Division. 11.2.Status of City Parks Parks Supervisor, John Souza, noted the following work during his parks report: •Graffiti was found and removed at Christmas Hill and Sports Park. •Improvements to restrooms at the Sports Park damaged by vandalism will be completed soon. •Christmas Hill Park’s Mulberry picnic area restroom will also be completed in the near future. •Pressure washing was carried out around City Hall. •Completed update of play structures at seven new parks. •Trees at the Christmas Hill Park’s Memorial Site will be planted soon. •Sidewalks around city parks are getting repaired. 12.PRESENTATION 12.1.Gilroy Mayor Marie Blankley Mayor Blankley introduced herself and invited the Commission to attend the annual State of the City address on April 29 at 7:00 p.m. in the City Council Chambers. After welcoming all Commissioners and Commissioners, Mayor Blankley described the importance of the Commission, the role the Commission February 20, 2024 6:00 PM Page 4 of 4 Parks and Recreation Commission Regular Meeting Minutes serves, and the valuable recommendations they offer to City Council. Mayor Blankley thanked all members for their dedication and service to our community. 13.COMMISSIONER PARK REPORTS & COMMENTS 13.1.Park Assignments •Commissioner Bentson: Del Rey, Renz, Cydney Casper •Commissioner Bozzo: Carriage Hills, El Roble, Miller •Commissioner Davis: Christmas Hill Park & Ranch Site, Hecker Pass, Forest, Sunrise •Commissioner Graham: Christmas Hill Park & Ranch Site, Los Arroyos, Rainbow, Farrell Avenue •Chair Ramirez: Gilroy Sports Park, San Ysidro, Las Animas, Butcher The commissioners made the following comments about their parks: •Bentson – noticed cement is lifted at Del Rey and the water is not draining well in the playground area. Renz looked nice, Cydney Casper needs more mulch, and noticed the graffiti was removed. •Bozzo – Nothing to report on Carriage Hills. Also everything looked fine at the other parks. •Davis – Noticed there were not too many users because of the rain. Observed fence posts were battered. •Graham – Noticed the playground at Los Arroyos is filled with water due to draining issues. •Ramirez – GLL windscreen is detached from fence, bullpen was flooded, and San Ysidro looked good. 14.STAFF COMMENTS New Public Works Director, Heba El Guindy, introduced herself and expressed her appreciation of the opportunity to support the Commission and serve the Gilroy community. 15.FUTURE COMMISSIONER INITIATED ITEMS The Commission would like the Miller Red Barn organization to return for a follow-up presentation. 16.ADJOURNMENT Meeting adjourned at 8:19 p.m. _____________________AH________________ Adam Henig, Recreation Division Recording Secretary City of Gilroy Parks and Recreation Commission STAFF REPORT Agenda Item Title:Discussion of Standards and Qualities of Regulation Pickleball Courts Meeting Date:March 19, 2024 From:Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commission discussion. BACKGROUND There have been calls for the development of pickleball courts within the City of Gilroy. The Parks and Recreation Commission (PRC) has held discussions regarding three possible locations, which culminated in the meeting and input provided at its September 19, 2023 regular meeting. In November of 2023, City staff came before the PRC and advised that, although the PRC provided comments about some of the locations, a more detailed and firm recommendation was going to be required. At the meeting of November 21, 2023, staff advised the PRC that it would be returning in the new calendar year with a plan for carrying out this assessment and developing firm recommendations. At the February 20, 2024 meeting of the PRC, staff presented a project calendar. The schedule has for the month of March a presentation and discussion regarding the ideal pickleball courts from a pickleball perspective. ANALYSIS There are two formal organizations that govern pickleball over our region. The first is USA Pickleball (USAP), the national organization. USAP maintains a series of books relating to pickleball, including rules for playing games, running leagues, equipment, and pickleball courts. The other organization is the California Pickleball Association (CAPA), which is a state association that is focused on league play, tournaments, and regulation of games. Aside from a small introduction to the courts, CAPA does not provide any information regarding the courts or other information that would be of assistance in the PRC’s consideration of potential pickleball locations. Discussion of Standards and Qualities of Regulation Pickleball Courts City of Gilroy Parks and Recreation Commission Page 2 of 5 March 19, 2024 To keep the staff report brief, the components for pickleball court construction as identified on the USAP website is as follows in bullet format: •Space. A total playing surface 30’X60’ is the minimum size that is recommended. A total size of 34’X64’ feet is preferred. The actual playing lines measure 20’ x 44’. •Orientation. Whenever possible, a north-south orientation should be maintained to minimize the angle of the sun in player’s eyes. •Court Base. Asphalt or concrete both provide an acceptable base for pickleball courts. We are encouraged to make sure to review surfacing requirements before having the base installed, as there are recommended specifications for slope, drainage, and surface finish, and overall construction. •Court Surfacing. USAP recommends their official court surface sponsor, SportMaster Sport Surfaces and their PickleMaster surfacing, which provides their recommended contractors to install it. The recommended surfacing is essentially a 100% acrylic court surfacing mixed with a specialized blend of aggregate for traction, but giving proper bounce and minimal abrasion and wear on pickleballs. •Court Colors. No specific colors are required, but the following are some considerations that USAP identifies: o Lighter colors will absorb less heat from the sun, resulting in a cooler playing surface. o Darker colors will absorb more heat from the sun. This will result in a warmer playing area. However, it will also help to melt snow and evaporate water quicker, which may be a benefit in certain areas. o Surface colors can have an effect on ball visibility during play. For best results, use a pickleball color that is opposite the surface color on a color wheel (the most contrast between colors). The human eye will spot the pickleball quicker when it flies over a contrasting surface color. •Cushioning. The court surfacing can be placed over cushioned layers, which could provide shock absorption without affecting ball bounce, and increases player comfort from the impacts on feet, joints, and the body as a whole. •Lighting. Because of the fast-moving nature of pickleball, lighting is key. Players are required to react quickly, and visibility is essential to gameplay. Ideally, when considering lighting for the court, one should strive to have as much light as the budget affords. Other considerations include: o Quality of light: ▪Should be uniformly spread throughout the area of play. ▪Should adequately render color. ▪Glare should be minimized as much as possible by avoiding reflective surfaces and controlling the amount of light on the court. o Sources of light: ▪High Intensity Discharge (HID) lamps: last on average 12,000 hours and require a warm-up time of 3-12 minutes but achieve maximum light output. ▪LED lighting: Last up to 100,000 hours, costs less, require less maintenance and can be used with dimmers. Discussion of Standards and Qualities of Regulation Pickleball Courts City of Gilroy Parks and Recreation Commission Page 3 of 5 March 19, 2024 o Wiring: ▪Should be underground if possible, outside of the court area. ▪Consider wiring multiple courts separately so each can be operated individually to save costs. o Light poles: ▪A minimum distance of 5 feet from the sideline to light poles is recommended, and padding should be considered if they are inside the fence. ▪Should be centered on or immediately outside the fence or court if possible. ▪Should not be used as fence posts. ▪The bigger the area, the higher the light poles need to be. o Indoor lighting: ▪Direct lighting: direct light downward onto the court, but have potential to create glare so positioning and quantity should be considered so participants don’t look directly into them while playing. ▪Indirect lighting: aim light upward at highly reflective ceilings, providing very little glare, but also very few shadows, potentially making ball tracking more difficult. ▪A combination of the two may be the best option. ▪Sources can include LED, HID, and fluorescent, which can last around 40,000 hours and offer low glare with high efficacy. •Fencing. Fencing contains the ball within the confines of the court. o Fencing should be rust-proof and free of protrusions that could injure players. o Chain link fencing is a cost-effective option that allows for both maximum visibility and light to pass through the fence, but other options include orange construction fencing, or plastic garden fencing. o The ball is about 65mm so any openings in the fence should be small enough to prevent the ball from leaving the court area. 45mm or 55mm links are recommended. ▪Backstops: •Minimum height of 10 feet, but taller if there are problems associated with the ball leaving the confines. ▪Sidestops: •Should not be less than 3 feet in height. Minimum height should be the same as the backstop for at least 20 feet from the backstop, with 30 feet being more recommended. ▪Gates: •Should be present on both ends of the court to allow access, and wide enough to allow for wheelchairs/maintenance equipment. ▪Windbreaks: Discussion of Standards and Qualities of Regulation Pickleball Courts City of Gilroy Parks and Recreation Commission Page 4 of 5 March 19, 2024 •Recommended to deflect the wind from interfering with play, while also providing a background against which the ball can be seen. •Other amenities are listed on their site but without any specifications or recommendations: o Posts. o Center Straps. o Windscreen. o Divider netting. o Sound proofing. o Court benches. o Shade shelters. o Power and water. o Spectator seating. o Organizers and ball holders. Court and Equipment Standards section from the official rulebook are attached to this staff report, which contains more specifics regarding the dimensions and construction of pickleball courts. For more information from USAP, their official webpage is located here, which includes a video teaching about how to play: https://usapickleball.org/what-is-pickleball Quick Pickleball Player Informal Questions City staff surveyed a couple of the lunchtime pickleball players at Wheeler Gym who also play at Sunrise. The list of amenities they desire, aside from bathrooms and drinking water fountains, include: •Courts that are designated for pickleball exclusively, like the tennis courts are for tennis. •Covered area for shade and from rain, perhaps sail shades. Not an issue since pickleball does not have high lob shots like tennis. •Minimum six courts needed, like the Las Animas tennis courts. •Need seating. There is not a lot of seating. Can be something as simple as bleachers, or even small wood benches. o Seating could be located around one court, a center court design like at larger complexes and courts – would save money over seating all courts. •Small dividers to help prevent pickleballs from rolling into adjacent courts. •Either provide the netting, or posts where netting can be affixed by leagues or players. •Surface should be sport court material, not cement. •Other amenities desired: o PA system for announcing games, and calls for players. o Community room or area for snacks and resting between games. Discussion of Standards and Qualities of Regulation Pickleball Courts City of Gilroy Parks and Recreation Commission Page 5 of 5 March 19, 2024 Other Considerations When looking at the sites, there are some other considerations that may be worthwhile to consider. These include: •Parking - What is the availability of parking? Will the additional use of courts drive more parking to occur, and is there room for existing parking facilities to absorb them? •Restrooms – availability at the site, relative distance, and number of users that the restroom facilities can handle. •Area for one or more courts – consider the recommended north-south alignment recommendation, and can the site hold multiple courts, or only just one? Could a pickleball complex be developed? •Impact of Pickleball courts on other amenities – space at our parks are limited for most, given that most are in neighborhoods and surrounded by streets, homes, schools, etc. Will the addition of courts have an undue impact on the park, limit future options for additions? Will certain locations within the park be better or worse for pickleball, relative to other uses? •Outdoor vs. Indoor – There are advantages and disadvantages to each, but indoor courts are also an option, as well as developing courts at indoor facilities. •Location within the City – consider the site and its relative position in the city. Is it centrally located, or will some players have to drive further than others? Will the distance be a hindrance or disincentivize potential players? Are there other amenities in the area that are co-located, such as restaurants, pools, other recreation amenities, etc.? •Topography – consider the terrain where the courts will be located. Does it lend itself to development of pickleball courts? Is it level, or on sloped terrain? Is there enough land for more, and if so is all of the terrain relatively level? There may be other considerations that the Commission may come up with. The intent of this item is to identify other potential site considerations regarding potential sites for use later in determining scoring of potential locations. PUBLIC OUTREACH This item is a continuing discussion. It has been included on the publicly posted agenda for this meeting. Attachments: 1. USA Pickleball Official Rulebook - Section 2 - Court and Equipment Specifications. NEW COVER TBD 3 USA PICKLEBALL Official Rulebook (2024) SECTION 2 – COURT AND EQUIPMENT 2.A. Court Specifications. The dimensions and measurements for the standard pickleball court are: Figure 2-1 2.A.1. The court shall be a rectangle measuring 20 feet (6.10 m)wide and 44 feet (13.41 m) long for both singles and doubles matches. (See Figure 2-1.) 2.A.2. Court measurements shall be made to the outside of the perimeter and non-volley zone lines. All lines should be 2 inches (5.08 cm) wide and the same color, clearly contrasting with the color of the playing surface. 2.A.3. The minimum playing surface area measures 30 feet (9.14 m) wide and 60 feet (18.29 m) long. A 10-foot (3.05-m) surrounding margin measures 40 feet (12.19 4 USA PICKLEBALL Official Rulebook (2024) m) by 64 feet (19.51 m). Other recommendations for playing surface dimensions are: Purpose Width – feet (m) Length – feet (m) New Construction 34 (10.36 m) 64 (19.5 m) Tournament Play 34 (10.36 m) 64 (19.5 m) Wheelchair Play 44 (13.41 m) 74 (22.56 m) Stadium Court 50 (15.24 m) 80 (24.38 m) 2.A.4. (Wheelchair) The recommended playing surface area for Wheelchair play is 44 feet (13.41 m) wide and 74 feet (22.55 m) long. The size for Wheelchair play in a stadium court is 50 feet (15.24 m) wide by 80 feet (24.38 m) long. 2.B. Lines and Areas. The lines and areas of the standard pickleball court are explained below. (See Figure 2-1.) 2.B.1. Baselines. The lines parallel to the net at each end of the court. 2.B.2. Sidelines. The lines perpendicular to the net on each side of the court. 2.B.3. Non-Volley Zone (NVZ). The area of the court, specific to each team, on either side of the net bounded by a line between the two sidelines (non- volley zone line) parallel to and 7 feet (2.13 m) from the net. All NVZ lines are part of the NVZ. 2.B.4. Service Court. The area beyond the NVZ on either side of the centerline, including the centerline, sideline, and baseline. 2.B.5. Centerline. The line down the center of the court on either side of the net extending from the NVZ to the baseline separating the odd and even service courts. For Mini-singles, the centerline shall also extend through the non-volley zone. 5 USA PICKLEBALL Official Rulebook (2024) 2.B.6. Right/Even Court. The service area on the right side of the court when facing the net. 2.B.7. Left/Odd Court. The service area on the left side of the court when facing the net. 2.C. Net Specifications. 2.C.1. Material. The net may be made of any mesh fabric material that will not allow a ball to pass through it. 2.C.2. Posts. Net posts should be 22 feet +/- 0.0 Inches (6.71 m) from the inside of one post to the inside of the other post. The maximum diameter of the net post should be 3 inches (7.62 cm). 2.C.3. Size. The net length should be at least 21 feet 9 inches (6.63 m) extending from one post to the other. The net height from the bottom edge of the net to the top should be at least 30 inches. 2.C.4. Edge. The top of the net should be edged with a 2-inch (5.08-cm) white tape binding over a cord or cable running through the binding. This binding must rest upon the cord or cable. 2.C.5. Center Strap and Height. A center strap is recommended for a permanent net and must be placed at the center of the net to enable easy adjustment to the 34-inch (86.36-cm) requirement at center. The top shall be 36 inches (91.44 cm) high at the sidelines. 2.C.6. Draping Net. Except on the serve, a replay will occur if the ball goes over the net and hits a draping net on the ground. 6 USA PICKLEBALL Official Rulebook (2024) The ball pictured on the left, with larger holes, is customarily used for indoor play, and the ball pictured on the right is customarily used for outdoor play. Colors may vary. However, all approved balls are acceptable for indoor or outdoor play. The complete list of approved balls is on the USA PICKLEBALL website. 2.D. Ball Specifications. 2.D.1. Design. The ball shall have a minimum of 26 to a maximum of 40 circular holes, with spacing of the holes and overall design of the ball conforming to flight characteristics. The ball must have a manufacturers or supplier’s name or logo printed or embossed on the surface. 2.D.2. Approval. The Tournament Director will choose the tournament ball. The ball selected for play in any USA PICKLEBALL-sanctioned tournament must be named on the official list of approved balls posted on the USA PICKLEBALL website: USA Pickleball.org. 2.D.3. Construction. The ball shall be made of a durable material molded with a smooth surface and free of texturing. The ball will be one uniform color, except for identification markings. The ball may have a slight ridge at the seam, as long as it does not significantly Figure 2-2 7 USA PICKLEBALL Official Rulebook (2024) impact the ball’s flight characteristics. (See Figure 2- 2.) 2.E. Paddle Specifications. 2.E.1. Material. The paddle must be made of any material deemed safe and not prohibited by these rules. The paddle shall be made of rigid, non-compressible material meeting the criteria located on the USA PICKLEBALL website. 2.E.2. Surface. The paddle’s hitting surface shall not contain delamination, holes, cracks, rough textures, or indentations that break the paddle skin or surface, or any objects or features that allow a player to impart excessive spin on the ball. 2.E.2.a. Reflection. The paddle’s hitting surface shall not be adversely reflective, such that it has the potential to negatively affect the vision of opposing player(s). 2.E.3. Size. The combined length and width, including any edge guard and butt cap, shall not exceed 24 inches (60.96 cm). The paddle length cannot exceed 17 inches (43.18 cm). There is no restriction on paddle thickness. 2.E.4. Weight. There is no restriction on paddle weight. 2.E.5. Alterations. Altered paddles must meet all specifications. 2.E.5.a. Player alterations or additions to a commercially produced paddle as certified, may include items such as edge guard tape/replacements, weighted tape, weights for an Original Equipment Manufacturer (OEM) integrated weight system, changes to 8 USA PICKLEBALL Official Rulebook (2024) the grip size via inserts, grip wraps, OEM interchangeable grips, OEM replacement paddle faces, and name decals and/or other identification markings on the paddle face. 2.E.5.b. Decals and tape can extend no farther than 1.0 inch (2.54 cm) above the top of the grip nor more than 0.5 inch (1.27 cm) inside the outer edge of a paddle or, if an edge guard is in place, 0.5 inch inside the edge guard. 2.E.5.c. The only permissible handwritten pen markings allowed on the paddle’s playing surface must be for identification purposes only (name, signature, phone, email address). No aftermarket graphics are allowed on a commercially made paddle. 2.E.6. Prohibited Surface Features and Mechanical Features. 2.E.6.a. Anti-skid paint or any paint textured with sand, rubber particles, or any material that causes additional spin. 2.E.6.b. Rubber and synthetic rubber. 2.E.6.c. Sandpaper characteristics. 2.E.6.d. Moving parts that can increase head momentum. 2.E.7. Model Designation. The paddle must have a manufacturer-provided and clearly marked brand and model name or model number on the paddle. The brand and model information may be shown on the paddle by a manufacturer affixed decal. 2.F. Equipment Approval and Authorization. 2.F.1. USA PICKLEBALL Approved Paddle List – Players are responsible for confirming that the paddle they are 9 USA PICKLEBALL Official Rulebook (2024) using for match play is approved and listed as “Pass” on the USA PICKLEBALL Approved Paddle List. The lists of approved equipment may be posted on the USA PICKLEBALL website: USA Pickleball.org. 2.F.1.a. Violation. If at any point during the tournament it is determined that a player is using a paddle that violates any of the paddle specifications or is not listed on the USA PICKLEBALL Approved Paddle List as Pass, the following penalties apply: 2.F.1.a.1. If the violation is identified prior to the match starting, the player shall switch to a paddle listed as Pass on the USA PICKLEBALL Approved Paddle List. There is no penalty to switch paddles. 2.F.1.a.2. If the violation is identified after the match has started, the player or team forfeits only the match being played. 2.F.1.a.3. If the violation is discovered after the scoresheet is returned to the tournament operations desk, the match results stand. 2.G. Apparel. 2.G.1. Safety and Distraction. A player may be required to change apparel that is inappropriate, including that which approximates the color of the ball. 2.G.2. Depictions. Graphics, insignias, pictures, and writing on apparel must be in good taste. 10 USA PICKLEBALL Official Rulebook (2024) 2.G.3. Footwear. Shoes must have soles that do not mark or damage the court’s playing surface. 2.G.4. Violation. The Tournament Director has the authority to enforce apparel changes. If the Tournament Director enforces an apparel change, it will be a non- chargeable time-out. If the player refuses to comply with the apparel rules, the Tournament Director may declare a forfeit of the match. USA Pickleball All Rights Reserved Printed in the United States of America Please visit our website usapickleball.org for the most current rules and information © 2010; revised 2024 City of Gilroy Parks and Recreation Commission STAFF REPORT Agenda Item Title:Review of FY24 and FY25 Parks and Recreation Commission Work Plan Meeting Date:March 19, 2024 From:Adam Henig, Recreation Manager RECOMMENDATION Receive and comment on the FY24 and FY25 Parks and Recreation Commission Work Plan BACKGROUND On February 20, 2024, the Parks and Recreation Commission adopted a new work plan for (the remainder) of fiscal year 2024 and 2025. At each monthly meeting, the Commission will review its work plan to ensure the assignments are completed or in the process of being completed. The Commission agreed to adopt the following items on their work plan: •Hosting Arbor Day (suggestion was to have it in the fall); •Training opportunities for Commissioners (i.e., the Silicon Valley Bike Coalition Annual Bike Summit); •Participate in citywide events (i.e., Breakfast with Santa); •Participate in VTA Measure B funded programs (i.e., Bike to Work Day); •Monitor City Parks •Review of establishing a Pickleball facility; •Study opportunities for parks and recreation services to have dedicated funding sources; and, •Work with Gilroy Library to bring about a Storywalk to a park or a trail. ANALYSIS Since the Commission adopted the work plan at the previous meeting, it should now complete the associated items that comes with each item: •What specific task will be completed Review of FY24 and FY25 Parks and Recreation Commission Work Plan City of Gilroy Parks and Recreation Commission Page 2 of 2 March 19, 2024 •Who will lead the effort? •What is the deliverable? •Which Council priority does it align with? o Develop a Financially Resilient Organization that Relies on Local Revenues and Resources o Maintain and Improve City Infrastructure Including Streets, Facilities, and Incorporates Green Energy Practices o Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base o Ensure Neighborhood Equity from City Services Including Public Safety, Streets, Parks, and Recreation o Promote Availability of Safe, Affordable Housing for all Gilroy Residents At each monthly meeting, the Commission will review its work plan—specifically this document—to ensure the work assignments are completed or in the process of being completed. Staff has an update about participating in VTA Measure B funded programs. At the most recent Commission meeting, it recommended to City Council the funds be used to contract a Bicycle and Pedestrian GIS consultant. The item was eventually approved by Council. Given the high dollar amount needed to cover the agreement, the remaining Measure B funds have been exhausted. Staff recommends the Commission still sponsor a Bike to Wherever Day energizer station on Thursday, May 16, but, for the purpose of the work plan, consolidate it with ”Participate in citywide events.” PUBLIC OUTREACH The item was included on the publicly posted agenda for this meeting. Attachments: 1. FY24 and FY25 Parks and Recreation Commission Work Plan FY24 and FY25 PARKS AND RECREATION COMMISSION WORK PLAN Project Name Work Lead Commissioner/ Staff Deliverable in June 2025 City Council Priority Status Host Arbor Day Develop a community event around Arbor Day to retain Tree City USA designation Working with staff to Identify park to host and celebrate Arbor Day event. Training Opportunities for Commissioners Participate in parks and recreation related training opportunities Inform commissioners about upcoming opportunities; participate in trainings Participate in Citywide Events Meet and greet residents at special events in the City; inform residents about the Commission & parks and recreation Monitor City parks Share observations about parks at monthly meetings; commissioners are responsible for reporting on their park assignments at monthly meetings; utilize checklist Commissioners Commissioners have been assigned two or more parks to report on at each meeting Maintain and Improve City infrastructure VTA Measure B Bicycle and Pedestrian Education and Encouragement Fund Submit project ideas to VTA for consideration of Measure B funds; eligible projects must be focused on pedestrian and bicycle education and encouragement Review of establishing a Pickleball facility Study opportunities for parks and recreation services to have dedicated funding sources Work with Gilroy Library to bring about a Storywalk to a park or a trail. Gilroy Librarian Cassandra Wong will present on this topic at the April meeting Revised March 8, 2024 1 4 6 5 City of Gilroy Recreation Division 7171 Hanna Street | (408) 846-0460 Rec@cityofgilroy.org | www.cityofgilroy.org/recreation The following updates since the previous commissioner meeting are from the Recreation Division. •2024 Spring-Summer Recreation Guide (Cover) – the new guide was delivered on March 15 featuring twenty pages of summer camps, older adult services, East Gilroy programs, and more. •Youth Soccer League – The spring soccer league will be beginning on March 23. There are 152 registrations, a ten percent increase from the previous spring. Games will be held at Christmas Hill Park Ranch Site. •Adaptive Fishability – The annual event for Gilroy’s special needs population that has taken place for decades will return on Saturday, April 27 at McAlpine Lake. The event is co-sponsored with the Sportsmen Chefs. 1 4 6 5 •Summer Day Camp at Gilroy Gardens is back! For the first time since 2019, Gilroy Recreation will be offering its traditional week-long, all day summer camp, which will be held at Gilroy Gardens. May of the field trips have been confirmed, which include Great America, Happy Hollow, and the Tech Museum. •OpportuniTEEN Fair with Youth Commission – On Saturday, March 23, the Gilroy Youth Commission will be hosting the first ever OpportuniTEEN Fair at the Civic Center Plaza. Twenty-five vendors—including Gap, Gilroy Library, and Swan Aquatics---will be on hand to answer questions and recruit potential teenage volunteers, interns, and employees. •Warming Center opens at Senior Center - During storms in early March, the Senior Center was open as a warming overnight center. The City’s emergency services, and Recreation Division staff worked together to keep it open for three consecutive nights. A contracted security guard was hired during the duration of the operating hours.