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HomeMy WebLinkAbout06/06/24 Parks and Recreation Commission Meeting Packet June 18, 2024 | 6:00 PM Page 1 of 3 Parks and Recreation Commission Regular Meeting Agenda CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA TUESDAY, JUNE 18, 2024 | 6:00 PM CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Patricia Bentson Vice Chair: Theresa Graham Commissioners: Doc Davis, Luis Ramirez, Sam Bozzo Staff: Public Works Director Heba El-Guindy and Recreation Manager Adam Henig Mission Statement The Parks and Recreation Commission of the City of Gilroy is committed to enhancing the quality of life for its citizens by promoting planning, acquisition, development, and sustainability of parks, trails, cultural, historical and other recreational areas. The commission embraces wellness and recreation, park safety, and inclusiveness for all ages and abilities because Parks Make Life Better. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 Parks and Recreation Commission Regular Meeting Agenda Page 2 of 3 June 18, 2024 | 6:00 PM PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. The agenda for this regular meeting is as follows: 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. SECRETARY'S REPORT 5. APPROVAL OF MINUTES 5.1. May 21, 2024 6. APPROVAL OF AGENDA 7. PRESENTATION 7.1. The Miller Red Barn Association (Part II) 8. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 9. NEW BUSINESS 10. OLD BUSINESS 10.1. Review of FY24 and FY25 Parks and Recreation Commission Work Plan 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Commission receive report and forms to conduct the assessment. 10.2. Review of FY24 and FY25 Parks and Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on the FY24 and FY25 Parks and Recreation Commission Work Plan. 11. DEPARTMENT UPDATES 11.1. Recreation Division Updates 11.2. Status of City Parks Parks and Recreation Commission Regular Meeting Agenda Page 3 of 3 June 18, 2024 | 6:00 PM 12. BICYCLE & PEDESTRIAN ENCOURAGEMENT & EDUCATION 13. COMMISSIONER PARK REPORTS & COMMENTS • Bentson: Del Rey, Renz, Cydney Casper • Bozzo: Carriage Hills, El Roble, Miller • Davis: Christmas Hill Park & Ranch Site, Hecker Pass, Forest, Sunrise • Graham: Christmas Hill Park & Ranch Site, Los Arroyos, Rainbow, Farrell Avenue • Ramirez: Gilroy Sports Park, San Ysidro, Las Animas, Butcher 14. STAFF COMMENTS 15. FUTURE COMMISSIONER INITIATED ITEMS 16. ADJOURNMENT Page 1 of 3 City of Gilroy Parks and Recreation Commission Regular Meeting Minutes Tuesday, May 21, 2024 | 6:00 PM 1.CALL TO ORDER Meeting called to order by Chair Bentson at 6:01 p.m. 2.ROLL CALL Attendance Attendee Name Present Luis Ramirez, Commissioner Theresa Graham, Vice Chair Patricia Bentson, Chair Salvatore Bozzo, Commissioner Absent Doc Davis, Commissioner 3.FLAG SALUTE 4.SECRETARY'S REPORT The agenda was posted on May 16, 2024. 5.APPROVAL OF MINUTES 5.1.April 16, 2024 RESULT: Pass MOVER: Luis Ramirez, Commissioner SECONDER Salvatore (Sam) Bozzo, Commissioner AYES: Chair Bentson, Vice Chair Graham, Commissioner Ramirez, Commissioner Bozzo ABSENT: Commissioner Davis 6.APPROVAL OF AGENDA RESULT: Pass MOVER: Salvatore (Sam) Bozzo, Commissioner SECONDER Luis Ramirez, Commissioner AYES: Chair Bentson, Vice Chair Graham, Commissioner Ramirez, Commissioner Bozzo ABSENT: Commissioner Davis 7.INTRODUCTIONS None. 8.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 9.NEW BUSINESS May 21, 2024 6:00 PM Page 2 of 3 Parks and Recreation Commission Regular Meeting Minutes 9.1.Receive a Notice of Acceptance of Completion for the San Ysidro Lighting/Picnic Area Improvements Project No. 23-PW-281 Mr. Henig provided a brief overview of the report. There was a question about when the State would conduct its inspection for grant purposes. Henig cited the staff report, which said that the State is expected to perform the inspection within a year while the Project is still under warranty in case of any potential changes. 10.OLD BUSINESS 10.1.Review of FY24 and FY25 Parks and Recreation Commission Work Plan Mr. Henig reviewed the Work Plan and the following topics were mentioned: •Arbor Day – Commission recommends that Arbor Day be held at Rainbow Park in either September or October. Staff will return with a specific date at a future meeting. •Training Opportunities – Henig mentioned the upcoming Bike Summit in South San Francisco. He will send information about it. Commissioners are invited to attend. •Citywide events – Henig mentioned that the Commission could participate in the Downtown Live series. He will send dates to see who is interested in tabling. •Recreation & Parks dedicated revenue stream – Commissioner Ramirez and Chair Bentson will meet separately to discuss the formation of a white paper that they can present to City Council in August. More information will be provided at the next Commission meeting. •Storywalk – Staff will provide an update at the August meeting about the Storywalk. 10.2.Establishing a List of Sites for Evaluation of Future Potential Pickleball Courts Mr. Atkins collected the pickleball sites evaluation scoring sheets from the commissioners who were present. He also requested their feedback on which sites would not be appropriate for this analysis. There were five that were removed from the list, leaving 15 possible park locations. The ones removed were: Butcher Park, Gateway Park, Rainbow Park, Renz Park, and Village Green Park. Commissioners Bozzo and Ramirez informed the Commission and staff that they visited the pickleball courts at South Valley Middle School. They inquired what role this existing facility would have within this project. Henig and Atkins explained that since it was not City property, it would not be relevant to this specific project, however, it will be noted in the final staff report. 11.DEPARTMENT UPDATES 11.1.Recreation Division Updates May 21, 2024 6:00 PM Page 3 of 3 Parks and Recreation Commission Regular Meeting Minutes Mr. Henig provided the updates for the Recreation Division as described in his staff report. 11.2.Status of City Parks Mr. Sousa provided the following updates: •Christmas Hill Park – A smaller restroom will be available to public soon; Pavilion restroom is being worked on and the plan is for the restroom building to be delivered at the end of June. •San Ysidro Park – Refurbished handball courts by fixing the damaged concrete and peeling paint. •Hecker Pass Dog park – Fence was moved around the water faucet. •Several playgrounds received fiber bark for its playgrounds. •Weed abatement is underway at several parks . •The Sports Park scoreboard is getting fixed. •The plaque for the pop-up park will be installed soon. A dedication ceremony is scheduled next week. The inclusive panels should arrive at the end of June. 12.BICYCLE & PEDESTRIAN ENCOURAGEMENT & EDUCATION - none 13.COMMISSIONER PARK REPORTS & COMMENTS The comments were made about the commissioner park assignments: •Bentson – o Del Rey looked fine. o Cydney Casper – hopscotch was painted, and the fountain needs to be checked. •Graham – parks look good. •Ramirez – At Las Animas, noticed a motor biker making holes in grass; otherwise, park looks good. 14.STAFF COMMENTS - none 15.FUTURE COMMISSIONER INITIATED ITEMS Chair Bentson requested that the Miller Red Barn Association be invited to present in June. 16.ADJOURNMENT Chair Bentson adjourned the meeting at 7:20 p.m. ________________AH_____________________ Adam Henig, Recreation Division Recording Secretary City of Gilroy Parks and Recreation Commission STAFF REPORT Agenda Item Title:Potential Pickleball Court Evaluation Project - Forms Distribution Meeting Date:June 18, 2024 From:Bryce Atkins, Assistant to the City Administrator RECOMMENDATION Commission receive report and forms to conduct the assessment. BACKGROUND There have been calls for the development of pickleball courts within the City of Gilroy. The Parks and Recreation Commission (PRC) has held discussions regarding three possible locations, which culminated in the meeting and input provided at its September 19, 2023 regular meeting. In November of 2023, City staff came before the PRC and advised that, although the PRC provided comments about some of the locations, a more detailed and firm recommendation was going to be required. The work conducted on this project so far includes the below: •At the meeting of November 21, 2023, staff advised the PRC that it would be returning in the new calendar year with a plan for carrying out this assessment and developing firm recommendations. •At the February 20, 2024 meeting of the PRC, staff presented a project calendar. •At the March 19, 2024 meeting, the Commission received a presentation and held discussion regarding the ideal pickleball courts. •At the April 16, 2024 PRC meeting, the template for the individual weighed scoring structure was presented and discussed. •At the May 21, 2024 meeting, the Commission submitted their weighted scoring percentages, and discussed and identified those parks for consideration in the evaluation, a total of 15 parks. Potential Pickleball Court Evaluation Project - Forms Distribution City of Gilroy Parks and Recreation Commission Page 2 of 2 June 18, 2024 ANALYSIS Staff has compiled the categories as identified by the commissioners in their weighted scoring percentages, and created entry forms for commissioners to mark their scoring for each of the 15 parks identified. The entry forms will be provided during this June 18, 2024 meeting. The commissioners are to evaluate each of the 15 parks and score the parks in each category on a scale from 1 (lowest score) to 10 (highest score). The commissioners will then return the completed forms to staff at the August 20, 2024 meeting of the Parks and Recreation Commission. PUBLIC OUTREACH This item is a continuing discussion. It has been included on the publicly posted agenda for this meeting. City of Gilroy Parks and Recreation Commission STAFF REPORT Agenda Item Title:Review of FY24 and FY25 Parks and Recreation Commission Work Plan Meeting Date:June 18, 2024 From:Adam Henig, Recreation Manager RECOMMENDATION Receive and comment on the FY24 and FY25 Parks and Recreation Commission Work Plan. BACKGROUND On February 20, 2024, the Parks and Recreation Commission adopted a new Work Plan for the remainder of FY24 and for FY25.  At each monthly meeting, the Commission review the Work Plan to ensure the assignments are completed or in the process of being completed.     The Commission agreed to adopt the following items on their Work Plan:   •Hosting Arbor Day (suggestion was to have it in the Fall);  •Training opportunities for Commission members (i.e., webinars, conferences, etc.);  •Participate in citywide events (i.e., Breakfast with Santa and Bike to Wherever Day);  •Monitor city parks;  •Establish guidance for a future pickleball court at a city park;  •Study opportunities for parks and recreation services to have dedicated funding sources; and,  •Work with Gilroy Library to bring about a Storywalk to a park or a trail.  The Commission Work Plan is attached and offers the most recent updates. PUBLIC OUTREACH This item is a continuing discussion. It has been included on the publicly posted agenda for this meeting. Review of FY24 and FY25 Parks and Recreation Commission Work Plan City of Gilroy Parks and Recreation Commission Page 2 of 2 June 18, 20241 6 4 3 Attachments: 1. FY24 and FY25 Parks and Recreation Commission Work Plan FY24 and FY25 PARKS AND RECREATION COMMISSION WORK PLAN Project Name Work Lead Commissioner/ Staff Deliverable in June 2025 City Council Priority Status Host Arbor Day Develop a community event around Arbor Day to retain Tree City USA designation Sam Working with staff to Identify park to host and celebrate Arbor Day event. Maintain and Improve City infrastructure Arbor Day will be hosted at Rainbow Park in September or October 2024 Training Opportunities for Commissioners Participate in parks and recreation related training opportunities Pat Inform commissioners about upcoming opportunities; participate in trainings N/A Upcoming Trainings - Annual SV Bike Coalition Summit will be held on 8.29 in South SF. Participate in Citywide Events Meet and greet residents at special events in the City; inform residents about the Commission & parks and recreation All Commissioners Table or participate in citywide events such as Breakfast with Santa, Bike to Wherever Day and or a Downtown Gilroy event N/A Participated in Bike to Wherever Day 2024 on May 16, 2024 at the Christmas Hill Park Levee. Approximately 20 people visited the energizer station; featured in Gilroy Dispatch. Monitor City parks Share observations about parks at monthly meetings; commissioners are responsible for reporting on their park assignments at monthly meetings; utilize checklist All Commissioners Commissioners have been assigned two or more parks to report on at each meeting Maintain and Improve City infrastructure Commissioners will continue to monitor and report their observations of their assigned parks to staff Review of establishing a Pickleball facility Establish guidance for a future pickleball court at a city park All Commissioners Participate and provide input in survey of pickleball locations and types of amenities Maintain and Improve City infrastructure Commissioners will be asked to assess potential pickleball locations. Assignment will be due to staff at August meeting Study opportunities for parks and recreation services to have dedicated funding sources Research how a dedicated funding source can be available for funding parks and recreation services and facilities Pat and Luis Publish memo to identify opportunities to develop dedicated funding source for parks and recreation services. Ensure Neighborhood Equity Ramirez and Bentson were going to meet prior to June meeting to discuss next steps. Work with Gilroy Library to bring about a Storywalk to a park or a trail. Identify and recommend a park or trail location that is suitable for a StoryWalk in Gilroy. Support the City to install a Storywalk at a park or on a trail. Maintain and Improve City infrastructure Staff will follow up with more potential locations at a future meeting. Revised June 7, 2024 1 City of Gilroy Recreation Division 7171 Hanna Street | (408) 846-0460 Rec@cityofgilroy.org | www.cityofgilroy.org/recreation The following updates since the previous commissioner meeting are from the Recreation Division. •With school out, summer camp is in full swing. This year, there are more than 650 campers registered in over 50 summer camps, ranging from the traditional day camps to specialty camps like art, science, robotics, chess, and cheerleading. •During the week of June 10, Recreation staff held their in-service training—first since the pandemic—for camp leaders who will be working in the city-run summer day camps at Gilroy Gardens and Christopher High School. 2 •The Christopher High School Aquatics Center is now open daily to the public. Operated by Swimming Swan, swim lessons are provided in the morning and in the evening while recreation swim is offered in the afternoon. More than 1,000 youth have registered for swim lessons, 90% of whom are residents. Hundreds of residents have already participated in recreation swim, where users can swim and enjoy the waterslides as well as the aqua play structure. 3 •Lastly, the Gilroy Museum has seen an uptick in visitors. More than 400 people have come to the Museum this year, an 11% increase from last year. Research requests have increased by a 1/3 and the traveling trunk program, when the Museum shares its collections at various schools throughout Gilroy, has experienced a 37% increase in attendance (580 students total).