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Home My WebLink About02/26/24 Youth Commission Meeting Packet Special Youth Commission Special Meeting Agenda Page 1 of 2 February 26, 2024 | 6:00 PM CITY OF GILROY YOUTH COMMISSION SPECIAL MEETING AGENDA MONDAY FEBRUARY 26, 2024 | 6:00 PM GILROY SENIOR CENTER 7371 HANNA STREET GILROY, CA 95020 Chair: Jaimee Nguyen | Vice Chair: Melanie Reynolds Treasurer: Aiden Francis Commissioners: Biruh Abaneh, Maya Beyret, Gianna Garcia, Sophie Gong, Alfred James, Emily Lai, Saed Mustafa, Thanmay Sarath Staff Liaison: LeeAnn McPhillips, Assistant City Administrator, Vince Bautista, Jr., Recreation Coordinator, Adam Henig, Recreation Manager In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Recreation Division at least 72 hours prior to the meeting at (408) 846-0460 or rec@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this meeting portion begins. Anyone wishing to address the Commission on Youth Commission Special Meeting Agenda Page 2 of 2 February 26, 2024 | 6:00 PM any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. The outline for this agenda is as follows: 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL 4. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 5. OLD BUSINESS 5.1. Discussion of status of OpportuniTEEN Fair 2024 1. Staff Report: Adam Henig 2. Public Comment 3. Possible Action: Review and comment on the status of the upcoming OpportuniTEEN Fair event. 6. AGENDA ITEMS FOR NEXT MEETING 7. STAFF/COMMISSIONER COMMENTS 7.1 – YAC Attack Conference, Saturday, March 9. 8. ADJOURNMENT City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Discussion of status of OpportuniTEEN Fair 2024 Meeting Date:February 26, 2024 From:Adam Henig, Recreation Manager RECOMMENDATION Review and comment on the status of the upcoming OpportuniTEEN Fair event. BACKGROUND The OpportuniTEEN Fair is scheduled for Saturday, March 23, 2024, at the Gilroy Civic Center Plaza from 11:30 a.m. - 2:30 p.m. At the commission’s most recent meeting, they assessed their overall readiness for the March 23 event. They had originally set a goal of securing 25 vendors. At the time of February 12 meeting, they had secured 16. Because they had fallen short of their goal, staff recommended two options: a.Change the date of the event to April b.Host a special meeting to ensure there’s enough time to ensure they have everything needed—vendors, donations, food truck, etc.—to have a successful event. The Commission elected to have a special meeting, however, they were tasked with recruiting more organizations to serve as vendors for the event. The following agencies and businesses were added to the list of prospective vendors along with the assigned commissioner responsible for following up: •Oakwood School Summer Camp (Garcia) •Boys and Girls Club Summer Camp (Beyret) •Gilroy Movie Theater (Sarath) •National Honor Society (Mustafa) •Camp Campbell (Nguyen) •Walden West (Nguyen) •Downtown Live/Gilroy Downtown Business Association (James) •Harvard University Board (Nguyen) •Fifth Street Coffee (Reynolds) Discussion of status of OpportuniTEEN Fair 2024 City of Gilroy Youth Commission Page 2 of 2 February 26, 2024 •Poki Bowl (Nguyen) •Interact Club (Lai) •Sea Cadet (James) •Gilroy Bowling (Mustafa) •Saved By Nature (Beyret) •SCC Parks (Mustafa, Reynolds) As of the publishing of the meeting packet, the number of confirmed vendors is now 22. ANALYSIS Moving forward, the Commission will need to do the following to prepare for the March 23 event: •Secure more vendors in case some do not show up on the day of the event. •Discuss the outreach strategy to ensure every teenager in Gilroy is aware of the event •Determine how the “passport system” will work. •Obtaining donations and giveaways. Attachments: 1. Attachment 1 - OpportuniTEEN_ Vendor Outreach Spreadsheet 2. Attachment 2 - Event Details Committee Name of Business/Organization Type of Opportunity Commissioner Status Academic & Wellness Center Volunteer Maya Confirmed AFS Volunteer, Internship Melanie Boy Scouts Volunteer Alfred Confirmed Boys & Girls Club (Summer Camp)Job Maya Camp Campbell (summer camp)Job Jaimee City of Gilroy Emergency Services Volunteer Adam Confirmed City of Gilroy Police Department (Explorers)Volunteer Adam Confirmed City of Gilroy Recreation & HR Job, Volunteer, Internship Adam/Vince Confirmed Digital Nest Volunteer, Internship Jaimee Confirmed Diversity Our Narrative- Gilroy Chapter Volunteer Jaimee Confirmed Downtown Gilroy Business Association Volunteer Alfred Fifth Street Coffee Job Melanie First Tee Volunteer Jaimee Confirmed Gilroy Bowl Job Saed Gilroy Foundation Volunteer Melanie Confirmed Gilroy Gardens Job Maya Confirmed Harvard University Volunteer, Internship Jaimee Confirmed Interact Club Volunteer Emily Mathnasium Job Emily Miss CEO Internship Jaimee Confirmed Movie Theater (Gilroy)Job Thanmay National Honor Society Volunteer, Internship Saed Confirmed Oakwood Summer Camp Program Job Gianna Pinnacle Bank Jaimee Confirmed Poki Bowl Job Melanie Santa Clara County Parks Volunteer, Job Saed, Melanie Saved By Nature (Richard Tejada)Volunteer, Job Maya Sea Cadets Volunteer Alfred Sixth Street Art Studio Job Jaimee Confirmed South County Task Force Volunteer, Internship Vince Confirmed Starbucks Job Saed No Swan Aquatics Job Adam Confirmed TeraBats- Coding Club Volunteer Jaimee Confirmed TownCats Volunteer Melanie Confirmed Walden West (Summer Camp)Job Jaimee YMCA Youth Board of Mount Madonna Volunteer Jaimee Confirmed Youth Alliance Job Jaimee Confirmed SBARI Volunteer Thanmay Confirmed Confirmed: 22 Pending: 9 Unsolicited : 16 St. Josephs Thanmay Cyber Security TBD Aiden Gavilan College Maya Google Maya Jamba Juice Saed Kaiser Saed Nike Aiden Pacific Ocean Water Sports Aiden Rebecca's Childrens Services Aiden Santa Clara County Public Health Department Adam Second Harvest of SV Aiden Event Details Assignments Food Alfred - Taco truck Pending - Kona ice Pending Music Make a group playlist Decorations Everyone Map layout Sophie Balloons/Arch Thanmay Flowers Sophie Tables- How many?18 Raffle- What format?Vendors Tickets for raffles?Who's purchasing them? RSVP/Registration Melanie Passports Alfred Snacks for vendors?