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Home My WebLink About12/09/24 Youth Commission Meeting Packet Youth Commission Regular Meeting Agenda Page 1 of 2 December 9, 2024 | 6:00 PM CITY OF GILROY YOUTH COMMISSION REGULAR MEETING AGENDA MONDAY, DECEMBER 9, 2024 | 6:00 PM GILROY SENIOR CENTER 7371 HANNA STREET GILROY, CA 95020 Chair: Alfred James | Vice Chair: Maya Beyret Treasurer: Emily Lai Commissioners: Biruh Abandeh, Gianna Garcia, Anna Nguyen, Jacob Ortega, Karin Sandoval Rodriguez, Sofia Romero, Thanmay Sarath Staff Liaison: LeeAnn McPhillips, Assistant City Administrator, and Adam Henig, Recreation Manager In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Recreation Division at least 72 hours prior to the meeting at (408) 846-0460 or rec@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this meeting portion begins. Anyone wishing to address the Commission on Youth Commission Regular Meeting Agenda Page 2 of 2 December 9, 2024 | 6:00 PM any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. The outline for this agenda is as follows: 1.CALL TO ORDER 2.FLAG SALUTE 3.ROLL CALL 4.SECRETARY'S REPORT 5.APPROVAL OF MINUTES 5.1. November 18, 2024 6.INTRODUCTIONS 7.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 8.NEW BUSINESS 8.1. Treasurer's Report for the Youth Commission as of December 1, 2024. 1.Staff Report: Emily Lai, Treasurer2.Public Comment3.Possible Action: Review and accept Treasurer's reports as of December 1, 2024. 9.OLD BUSINESS 9.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan 1.Staff Report: Adam Henig, Recreation Manager 2.Public Comment 3.Possible Action: Comment and review the Fiscal Year 2025 YouthCommission work plan. 10.AGENDA ITEMS FOR NEXT MEETING 11.STAFF/COMMISSIONER COMMENTS 12.ADJOURNMENT Page 1 of 3 City of Gilroy Youth Commission Regular Meeting Minutes Monday, November 18, 2024 | 6:00 PM 1. CALL TO ORDER Chair James called the meeting to order at 6:05 p.m. 2. FLAG SALUTE 3. ROLL CALL Attendance Attendee Name Present Alfred James, Chair Thanmay Sarath, Commissioner Biruh Abaneh, Commissioner Jacob Ortega , Commissioner Karin Rodriguez Sandoval, Commissioner Gianna Garcia, Commissioner Anna Nguyen, Commissioner Absent Emily Lai, Treasurer Sofia Romero , Commissioner Maya Beyret, Vice Chair 4. SECRETARY'S REPORT The meeting agenda was posted on November 15, 2024. 5. APPROVAL OF MINUTES 5.1. October 14, 2024 RESULT: Pass MOVER: , SECONDER , AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath, Commissioner Abaneh, Commissioner Ortega , Commissioner Rodriguez Sandoval, Commissioner Garcia, Commissioner Romero , Commissioner Nguyen, Commissioner Lai Commissioner Nguyen motioned to approve the October 14, 2024 minutes. Commissioner Rodriguez-Sandoval seconded the motion. Motion passed with a 7-0-0 vote (Beyret, Romero, and Lai were absent). 6. PRESENTATION 6.1. Santa Clara Family Health Plan – New Resource Center in Gilroy Daysi Quijada of the Santa Clara Family Health Plan (SCFHP) presented about the organization’s new Resource Center in Gilroy, which will open in Fall 2025. November 18, 2024 6:00 PM Page 2 of 3 Youth Commission Regular Meeting Minutes 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 8. NEW BUSINESS 9. OLD BUSINESS 9.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan Henig presented the staff report about the Commission’s FY25 Work Plan: • Tech Week/Days for Seniors – the following commissioners planned to attend the Senior Center on these days to assist seniors with their personal devices:  Monday, November 25 – Anna, Karin,  Tuesday, November 26 – Karin, Thanmay  Wednesday, November 27 – Karin, Thanmay  Tuesday, December 17 – Jacob, Alfred, Biruh  Wednesday, December 18 – Gianna Henig will follow up with those commissioners who were absent. • Breakfast with Santa (BWS) – All commissioners present (except for Jacob) will support BWS at the Senior Center on Saturday, December 7. • Environmental Issues – Each group reported on their findings.  Maya, Anna, Karin, and Gianna - they contacted the local AAUW chapter, who was interested in organizing a special event. Since the commission’s focus is on developing a policy, the collaboration most likely would not work, however, the commission can still participate in the event.  Thanmay, Biruh, Emily and Alfred – They conducted research to see what other youth commissions have done and discovered that there is a Gilroy/Morgan Hill Youth Climate Action Team. The Team advocated and contributed to a city-wide climate action plan in Morgan Hill and made a recommendation to MHUSD for the adoption of a similar plan. There was a letter submitted to the City of Morgan Hill City Council. Henig requested that the group obtain the letter.  Jacob, Sofia, Karin - They investigate a variety of issues that the Commission could develop a policy for. For example, Jacob came up with the following list: • Ban single use plastic within city limits. • Compostable packaging • Incentives for solar panels • Allocating vacant land for the use of community gardens • Protecting wildlife land • Creating more community trash pickup days. November 18, 2024 6:00 PM Page 3 of 3 Youth Commission Regular Meeting Minutes Karin came up with several ideas too, which derived from the County’s Santa Clara Valley Habitat Plan. One of the recommendations she mentioned was to protect invasive species such as the Loma Prieta Hoita. To protect this flower, which can be found in Gilroy and throughout the South Valley, Karin advocated that the Commission can request that Council create incentives(which the Commission can provide examples of) to grow more of it and protect it. The Commission supported this idea as their legislative issue.  OpportuniTEEN Fair – It was recommended that a group of commissioners form a committee to support the pre-planning of the event. Henig recommended that half the Commission focus on the OpportuniTEEN Fair and the other half on the environmental issue. For the OpportuniTEEN Fair, which will likely be held again in March, the pre-planning committee will comprise of Gianna, Biruh, Alfred, Anna, and Thanmay. The environmental issue committee will be Karin and Jacob with those commissioners not present. 10. AGENDA ITEMS FOR NEXT MEETING None. 11. STAFF/COMMISSIONER COMMENTS Henig mentioned that he needed assistance with the design for the Youth Commission T-shirts. Jacob and Thanmay volunteered. The goal is to have T-shirts ready for Breakfast with Santa on December 7. 12. ADJOURNMENT James adjourned the meeting at 7:14 p.m. I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the Youth Commission of the City of Gilroy. Adam Henig Secretary City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Treasurer's Report for the Youth Commission as of December 1, 2024. Meeting Date:December 9, 2024 From:Emily Lai, Commission Treasurer RECOMMENDATION Review and accept Treasurer's reports as of December 1, 2024.  BACKGROUND The Treasurer is responsible for maintaining the Youth Commission’s financial budget, which is part of a financial account managed by the Recreation Division. For the 2024-25 term, the Commission selected Emily Lai in August to serve as its treasurer. Since the most recent treasurer's report, which was presented at the September meeting, the Commission has spent $264.45 on Youth Commission T-shirt. The Commission currently has a balance in the amount of $804.38. Per the Youth Commission’s bylaws, the Commission will receive a treasurer's report three times during the term--August, December, and April, which is when the next report will be presented. Given the amount of funds remaining in the budget, staff recommends that the Commission apply for a grant through a local civic organization in order to continue its programming such as OpportuniTEEN Fair. Attachments: 1. 2024-25 Youth Commission Budget as of 12.1.24 801 FUND ANALYSIS PERIOD ENDING: 6/30/2025 ACCOUNT DESCRIPTION: "Youth Commission"PREPARER: Adam Henig DATE: ACCOUNT # 801-2400-D140-3899 MUNIS: 8005000-47830 80050D140-DEPOSITS TRANS DEPOSITOR/ VENDOR DESCRIPTION BEGINNING ENDING DATE BALANCE Deposits ExpenditureBALANCE +/-+-+ 7/1/2024 BEGINNING BALANCE $1,068.83 11/26/2024 Zazzle Youth Commission T-shirts $1,068.83 264.45 $804.38 $804.38 $264.45 $804.38 City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan Meeting Date:December 9, 2024 From:Adam Henig, Recreation Manager RECOMMENDATION Comment and review the Fiscal Year 2025 Youth Commission work plan. BACKGROUND At the October 14 meeting, the Youth Commission adopted its FY25 work plan. It comprised of the following:  •OpportuniTEEN Fair – similar to the previous year’s event, but this time add a college admission component  •Tech Week for Seniors – commissioners will identify days that they can assist seniors with their personal devices.  •Support Breakfast with Santa – commissioners will assist at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center.  •Environmental issue – identifying a specific environmental issue that impacts Gilroy or Gilroyans.  •Resubmit a letter of support to the City Council in favor of funding a youth center in Gilroy ANALYSIS Below is a status update for each of the work plan items. OpportuniTEEN Fair Last year, the event was held on Saturday, March 23 at the Wheeler Center Gym. A committee has been formed (Alfred, Gianna, Thanmay, Biruh, Anna) to lead the event planning efforts. They will be responsible for the following: •Recruiting Vendors – recruit local businesses, nonprofits, and government agencies to table at the event. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan City of Gilroy Youth Commission Page 2 of 2 December 9, 2024 o The Committee met in November and identified which organizations to recruit and who will contact them. See attachment. •Marketing of the event – spreading the word to Gilroy teens about the event. A marketing strategy will be developed. This will occur once the vendors have been solidified. •Logistics – everything that is needed for the day of the event. This will begin approximately 30 days prior to the event. A tentative date for the event is scheduled for Saturday, March 22, 2025 at Wheeler Center Gym. Tech Week for Seniors Commissioners will identify days that they can assist seniors with their personal devices at the Senior Center. •November 25-27 - Approximately, twelve seniors were assisted by the following commissioners: Karin, Anna, Thanmay, and Sofia. During the week of December 16 from 10:30-11:15am, Jacob, Alfred, Biruh, and Gianna have offered to support. Support Breakfast with Santa Commissioners will assist at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center. Commissioners should arrive at 8:00 a.m. Legislative Issue The Commission has selected its legislative issue, which will focus on protecting the vulnerable and native Loma Prieta Hoita, a flower that is grown throughout the SF Bay Area, especially in South County. The committee will conduct research about the importance of the flower and what legislative recommendations it can make to the City Council. The research will culminate into a brief memo that will be submitted to the City Council at the end of this school year. The committee members are Karin, Jacob, Emily, Sofia, and Maya and plan to meet before this upcoming Commission meeting. Attachments: 1. 2025 OpportuniTEEN Fair Vendors -11.27.2024 Name of Business/Organization Academic & Wellness Center American Eagle Job Internship Volunteer Commissioner MayaX X X X Gianna Adam Breakdown Alfred - 7 Anna - 7 Aquatics Provider Brew City Thanmay BiruhCity of Gilroy Emergency Services City of Gilroy Police Department (Explorers) City of Gilroy Recreation Digital Nest X X X X X X X Gianna - 7 Thanmay - 5 Biruh - 4 Adam X X X Biruh Anna Adam - 3 Maya - 2Diversity Our Narrative- Gilroy Chapter FFA (GHS) Alfred Anna Emily - 1 Gavilan College X X Alfred Gilroy Bowl X X X Thanmay AlfredGilroy Foundation Gilroy Gardens X X X Maya Gilroy Library Gianna AnnaHouse of Bagels Interact Club Emily/Anna Gianna Alfred Journeys X X X X X X X Kumon Levis'Gianna Gianna Anna LJB Farms Non-Starbucks Coffee Shops Old Navy Anna O'neils Gianna AnnaRed Cross X X X X X X SBARI Thanmay Gianna Adam Sixth Street Art Studio South County Task Force St. Louise Hospital Starbucks X X Alfred X X Thanmay BiruhTeraBats- Coding Club Tommy Hilfiger X Alfred TownCats X X Thanmay AlfredYMCA Youth Board of Mount Madonna Youth Alliance X Biruh