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Home My WebLink AboutYouthCommission_RegularMeeting_agendapacket_01_13_2025.PDF Youth Commission Regular Meeting Agenda Page 1 of 2 January 13, 2025 | 6:00 PM CITY OF GILROY YOUTH COMMISSION REGULAR MEETING AGENDA MONDAY, JANUARY 13, 2025 | 6:00 PM GILROY SENIOR CENTER 7371 HANNA STREET GILROY, CA 95020 Chair: Alfred James | Vice Chair: Maya Beyret Treasurer: Emily Lai Commissioners: Biruh Abandeh, Gianna Garcia, Anna Nguyen, Jacob Ortega, Karin Sandoval Rodriguez, Sofia Romero, Thanmay Sarath Staff Liaison: LeeAnn McPhillips, Assistant City Administrator, and Adam Henig, Recreation Manager In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Recreation Division at least 72 hours prior to the meeting at (408) 846-0460 or rec@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this meeting portion begins. Anyone wishing to address the Commission on Youth Commission Regular Meeting Agenda Page 2 of 2 January 13, 2025 | 6:00 PM any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. The outline for this agenda is as follows: 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL 4. SECRETARY'S REPORT 5. APPROVAL OF MINUTES 5.1. December 9, 2024 6. INTRODUCTIONS 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 8. NEW BUSINESS 9. OLD BUSINESS 9.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan 1. Staff Report: Adam Henig 2. Public Comment 3. Possible Action: Comment and review the Fiscal Year 2025 Youth Commission work plan. 10. AGENDA ITEMS FOR NEXT MEETING 11. STAFF/COMMISSIONER COMMENTS 12. ADJOURNMENT Page 1 of 2 City of Gilroy Youth Commission Regular Meeting Minutes Monday, December 9, 2024 | 6:00 PM 1. CALL TO ORDER Chair James called the meeting to order at 6:00 p.m. 2. FLAG SALUTE 3. ROLL CALL Attendance Attendee Name Present Maya Beyret, Commissioner Alfred James, Commissioner Thanmay Sarath, Commissioner Biruh Abaneh, Commissioner Jacob Ortega , Commissioner Karin Rodriguez Sandoval, Commissioner Anna Nguyen, Commissioner Sofia Romero , Commissioner Emily Lai, Commissioner Absent Gianna Garcia, Commissioner 4. SECRETARY'S REPORT The meeting agenda was posted on December 5, 2024. 5. APPROVAL OF MINUTES 5.1. November 18, 2024 RESULT: Pass MOVER: Anna Nguyen, Commissioner SECONDER Karin Rodriguez Sandoval, Commissioner AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath, Commissioner Abaneh, Commissioner Ortega , Commissioner Rodriguez Sandoval, Commissioner Nguyen, Commissioner Garcia, Commissioner Romero , Commissioner Lai Commissioner Nguyen motioned to approve the minutes. Commissioner Rodriguez Sandoval seconded. The motion passed 9-0-0. 6. INTRODUCTIONS None. 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA December 09, 2024 6:00 PM Page 2 of 2 Youth Commission Regular Meeting Minutes None. 8. NEW BUSINESS 8.1. Treasurer's Report for the Youth Commission as of December 1, 2024. Treasurer Lai reported on the Commission’s financials, which was included in the staff report. Henig mentioned that the Commission will need to consider applying for grants in the future in order to continue to offer special events like OpportuniTEEN Fair. 9. OLD BUSINESS 9.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan Henig presented the staff report about the Commission’s FY25 Work Plan: • OpportuniTEEN Fair – The committee reviewed the vendor list and will start contacting them in January to confirm their attendance. Henig will create a Google document where committee members can update it. • Senior Tech Week – During the week of December 16, four commissioners signed up to support Senior Tech Week at the senior center. • Breakfast with Santa – five commissioners (and LeeAnn) supported the Breakfast with Santa event. • Legislative issue – The committee met before the regular meeting and have assigned themselves the following task: o Karin will focus on the issues’ (Loma Prieta flower) background and its significance; o Maya and Sofia will research what other cities have done on similar topics to show examples passed legislation and/or polices; o Jacob will investigate how this native flower impacts Gilroy’s environment and what are the effects if protective polices are implemented. o The committee will compile their research and make a recommendation within a two-to-three-page memo that will be submitted to the Council. 10. AGENDA ITEMS FOR NEXT MEETING None 11. STAFF/COMMISSIONER COMMENTS Henig requested that members let him know if their Youth Commission T-shirt fits. 12. ADJOURNMENT – Meeting adjourned at 6:26 p.m. I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the Youth Commission of the City of Gilroy. /s/Adam Henig, Secretary City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan Meeting Date:January 13, 2025 From:Adam Henig, Recreation Manager RECOMMENDATION Comment and review the Fiscal Year 2025 Youth Commission work plan. BACKGROUND At the October 14 meeting, the Youth Commission adopted its FY25 work plan. It comprised of the following:  •OpportuniTEEN Fair –similar to the previous year’s event, but this time add a college admission component  •Tech Week for Seniors –commissioners will identify days that they can assist seniors with their personal devices.  •Support Breakfast with Santa –commissioners will assist at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center.  •Environmental issue –identifying a specific environmental issue that impacts Gilroy or Gilroyans.  •Resubmit a letter of support to the City Council in favor of funding a youth center in Gilroy ANALYSIS Below is a status update for each of the work plan items. OpportuniTEEN Fair It is scheduled for Saturday, March 22, 2025 at Wheeler Center Gym. A committee has been formed (Alfred, Gianna, Thanmay, Biruh, Anna) to lead the event planning efforts. They will be responsible for the following: •Recruiting Vendors – recruit local businesses, nonprofits, and government agencies to table at the event. The committee reviewed the vendor list and will Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan City of Gilroy Youth Commission Page 2 of 3 January 13, 2025 start contacting the vendors they are assigned to, following this meeting. They’ll report back in early February at a committee meeting. •Marketing – spreading the word to Gilroy teens about the event. A marketing strategy will be developed. This will occur once the vendors have been solidified. •Logistics – everything that is needed for the day of the event. This will begin approximately 30 days prior to the event. Tech Week for Seniors Commissioners identified days that they can assist seniors with their personal devices at the Senior Center. •November 25-27 - Approximately, twelve seniors were assisted by the following commissioners: Karin, Anna, Thanmay, and Sofia. •December 16-19 - Approximately fifteen seniors were assisted by the following commissioners: Maya, Jacob, Alfred, and Biruh. Support Breakfast with Santa Five commissioners assisted at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center. Legislative Issue The Commission’s legislative issue will focus on protecting the vulnerable and native Loma Prieta Hoita, a flower that is grown throughout the SF Bay Area, especially in South County. The committee will conduct research about the importance of the flower and will culminate into a brief memo that will be submitted to the City Council at the end of this school year. In addition to an explanation of its importance, the memo should include various types of action the Council can implement. Here are some examples: ➢Encourage new housing and commercial developments to plant this flower as part of its landscaped areas. ➢Identify city facilities where the Loma Prieta Hoita can be planted. ➢Provide information on the City‘s website and through other means (such as the weekly e-newsletter) to the public about the Loma Prieta Hoita’s significance and its many benefits to the community (with the hope that property owners will plant more of it around their property) The committee members--Karin, Jacob, Emily, Sofia—met before the December regular meeting and assigned themselves the following task: •Karin will focus on the issues’ (Loma Prieta flower) background and its significance; •Maya and Sofia will research what other cities have done on similar topics to show examples passed legislation and/or polices; •Jacob will investigate how this native flower impacts Gilroy’s environment and what are the effects if protective polices are implemented. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan City of Gilroy Youth Commission Page 3 of 3 January 13, 2025 Attachments: 1. 2025 OpportuniTEEN Fair Vendor List Name of Business/Organization Job Internship Volunteer Commissioner Status Update Academic & Wellness Center X X Maya American Eagle X Gianna Breakdown Aquatics Provider X Adam Alfred - 7 Brew City X Thanmay Anna - 7 City of Gilroy Emergency Services X Biruh Gianna - 7 City of Gilroy Police Department (Explorers)X Adam Thanmay - 5 City of Gilroy Recreation X X X Biruh Biruh - 4 Digital Nest X X Anna Adam - 3 Diversity Our Narrative- Gilroy Chapter X Alfred Maya - 2 FFA (GHS)X Anna Emily - 1 Gavilan College X X Alfred Gilroy Bowl X Thanmay Gilroy Foundation X X Alfred Gilroy Gardens X Maya Gilroy Library X Gianna House of Bagels X Anna Interact Club X Emily/Anna Journeys X Gianna Kumon X Emily Levis'X Gianna LJB Farms X Gianna Non-Starbucks Coffee Shops X Anna Old Navy X Anna Name of Business/Organization Job Internship Volunteer Commissioner Status Update O'neils X Gianna Red Cross X X Anna SBARI X X X Thanmay Sixth Street Art Studio X Gianna South County Task Force X X Adam St. Louise Hospital X X Alfred Starbucks X Thanmay TeraBats- Coding Club X Biruh Tommy Hilfiger X Alfred TownCats X Thanmay YMCA Youth Board of Mount Madonna X Alfred Youth Alliance X Biruh