HomeMy WebLinkAbout2021-09-13 City Council Regular Meeting Agenda Packet
September 13, 2021 12:20 PM City Council Regular Meeting Agenda Page1 MAYOR
Marie Blankley
COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Zach Hilton
Peter Leroe-Muñoz
Carol Marques
Fred Tovar
CITY COUNCIL
AGENDA
CITY OF GILROY
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET
GILROY, CA 95020
REGULAR MEETING 6:00 P.M.
MONDAY, SEPTEMBER 13, 2021
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
Due to COVID-19, it is possible that the planned in-person meeting may have to change to a virtual
meeting at any time and possibly on short notice. Please check the City of Gilroy website at
http://gilroyca.iqm2.com/Citizens/default.aspx for any updates to meeting information.
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY
THE CITY COUNCIL. Persons wishing to address the Council are requested, but not required, to
complete a Speaker’s Card located at the entrances. Public testimony is subject to reasonable
regulations, including but not limited to time restrictions for each individual speaker. A minimum
of 12 copies of materials should be provided to the City Clerk for distribution to the Council and
Staff. Please limit your comments to 3 minutes.
Comments on any agenda item may be may be emailed to the City Clerk’s Office at
cityclerk@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna
Street, Gilroy, CA 95020. Comments received by the City Clerk’s Offic e by 1 p.m. on the day of a
Council meeting will be distributed to the City Council prior to or at the meeting and available for
public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351
Rosanna Street prior to the meeting. Any correspondence received will be incorporated into the
meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as
soon as practicable.
In compliance with the Americans with Disabilities Act, and Governor s Order N-29-20, the City will
make reasonable arrangements to ensure accessibility to this meeting. If you need special
assistance to participate in this meeting, please contact the City Clerk a minimum of 2 hours prior
to the meeting at (408) 846-0204.
If you challenge any planning or land use decision made at this meeting in court, you may be
limited to raising only those issues you or someone else raised at the public hearing held at this
meeting, or in written correspondence delivered to the City C ouncil at, or prior to, the public
hearing. Please take notice that the time within which to seek judicial review of any final
administrative determination reached at this meeting is governed by Section 1094.6 of the
California Code of Civil Procedure.
A Closed Session may be called during this meeting pursuant to Government Code Section
54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City
City Council Regular Meeting Agenda
09/13/2021 Page2 on the advice of its legal counsel, based on existing facts and circ umstances, there is a
significant exposure to litigation against the City.
Materials related to an item on this agenda submitted to the City Council after distribution of the
agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org
subject to Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN
GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE
OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN
GOVERNMENT COMMISSION STAFF AT (408) 846-0204
I. OPENING
A. Call to Order
1. Pledge of Allegiance
2. Invocation
3. City Clerk's Report on Posting the Agenda
4. Roll Call
B. Orders of the Day
C. Employee Introductions
II. CEREMONIAL ITEMS
A. Proclamations, Awards, and Presentations
1. Parks and Recreation Commission Annual Presentation
2. Arts and Culture Commission Presentation of Lifetime Community Service
Award for Donald “Elvis” Prieto
3. Unveiling of Gilroy Sesquicentennial Time Capsule
III. PRESENTATIONS TO THE COUNCIL
City Council Regular Meeting Agenda
09/13/2021 Page3 PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY
COUNCIL PUBLIC COMMENTS MAY BE SUBMITTED BY EMAIL TO:
cityclerk@cityofgilroy.org, (This portion of the meeting is reserved for persons desiring to
address the Council on matters not on this agenda. The law does not permit Council
action or extended discussion of any item not on the agenda except under special
circumstances. If Council action is requested, the Council may place the matter on a
future agenda. Comments on any agenda item may be may be emailed to the City Clerk’s
Office at cityclerk@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall,
7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by
1:00 p.m. on the day of a Council meeting will be distributed to the City Council prior to or
at the meeting and available for public inspection with the agenda packet located in th e
lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any
correspondence received will be incorporated into the meeting record. Items received after
the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written
material provided by public members for Council agenda item “public comment by Members of the
Public on items not on the agenda” will be limited to 10 pages in hard copy. An unlimited amount of
material may be provided electronically.)
A. Planning Commission Interviews
1. Staff Report: LeeAnn McPhillips, Administrative Services/HR Director/Risk
Manager
2. Public Comment
3. Possible Action:
Interview candidate for an open seat on the Gilroy Planning Commission.
City Council Regular Meeting Agenda
09/13/2021 Page4 IV. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Gilroy Sister Cities Association (alternate), Santa Clara Co.
Library JPA, SCVWD Joint Council-SCRWA-Board Water Resources Committee, South
County Regional Wastewater Authority Board, South County Youth Task Force Policy
Team, Street Naming Committee, URM Task Force Sub-committee
Council Member Armendariz – ABAG (Alternate), CalTrain Policy Group, Gilroy
Downtown Business Association Board (alternate), Historic Heritage Committee, Santa
Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy
Authority JPA Board (Alternate), Street Naming Committee, VTA Committee for Transit
Accessibility (Alternate)
Council Member Marques - Gilroy Downtown Business Association Board, Gilroy
Gardens Board of Directors, Historic Heritage Committee (Alternate), Santa Clara
Valley Habitat Agency Governing Board (alternate), Santa Clara Valley Habitat Agency
Implementation Board (alternate), South County Regional Wastewater Authority
(Alternate), URM Task Force Sub-Committee
Council Member Hilton – Gilroy Economic Development Partnership, Silicon Valley
Clean Energy Authority JPA Board, South County United for Health, Visit Gilroy
California Welcome Center Board
Council Member Tovar – Economic Development Corporation Board, Recycling and
Waste Reduction Commission, Santa Clara Co. Expressway Plan 2040 Policy Advisory
Board, Recycling and Waste Reduction Commission, Santa Clara Co. Library JPA
(alternate), SCVWD Water Commission (alternate), South County Regional Wastewater
Authority Board, Street Naming Committee, VTA Committee for Transit Accessibility
Council Member Leroe-Muñoz - ABAG, CalTrain Policy Group (alternate), Cities
Association of Santa Clara County Board of Directors (alternate), Economic
Development Corporation Board, Gilroy Youth Task Force, SCVWD Water Commission,
Silicon Valley Regional Interoperability Authority Board, South County Youth Task Force
Policy Team (alternate), VTA Mobility Partnership, VTA South County City Group, VTA
Policy Advisory Committee
Mayor Blankley - Cities Association of Santa Clara Co. Board of Directors, Gilroy
Economic Development Partnership, Gilroy Sister Cities Association, Gilroy Youth Task
Force (alternate), Santa Clara Valley Habitat Agency Governing Board, SCVWD Joint
Council-SCRWA-Board Water Resources Committee, South County Regional
Wastewater Authority Board, VTA Board of Directors Alternate, VTA Mobility
Partnership, VTA Policy Advisory Committee, VTA South County City Group
V. FUTURE COUNCIL INITIATED AGENDA ITEMS
VI. CONSENT CALENDAR (ROLL CALL VOTE)
All matters listed under the Consent Calendar are considered by the City Council to be routine
and will be enacted by one motion. There will be no separate discussion of these items unless a
request is made by a member of the City Council or a member of the public. Any person desiring
to speak on any item on the consent calendar should ask to have that item removed from the
consent calendar prior to the time the Council votes to approve. If removed, the item will be
discussed in the order in which it appears.
City Council Regular Meeting Agenda
09/13/2021 Page5 A. Boards and Commission Recruitments
B. 8-16-2021 City Council Meeting Minutes
C. 2022 City Council Meeting Schedule
D. Adoption of an Ordinance of the City Council of the City of Gilroy
Approving Zone Change Application Z 20-06, a Planned Unit Development
Zoning Amendment to Approve the Planned Unit Development Permit for
Construction of "The Cottages at Kern" Residential Project Filed by D. R.
Horton
VII. BIDS AND PROPOSALS
A. Award of a Contract to Rosenbauer America in the Amount Not to Exceed
$684,899.18 for a Type I Fire Engine and Adoption of a Resolution of the
City Council of the City of Gilroy to Enter into a Lease-Purchase Agreement
with Leasing 2, Inc. to Finance the Type I Fire Engine Purchase for Seven
Years at the Interest Rate of 2.03% for a Financing Cost Not to Exceed
$56,857.36
1. Staff Report: LeeAnn McPhillips, Administrative Services/HR Director/Risk
Manager
2. Public Comment
3. Possible Action:
a) Award contract not to exceed $684,899.18 (Base price of $628,676 plus
$56,223.18 sales tax) to Rosenbauer America for a Type I Fire Engine,
Project No. 21-PW-262.
b) Adopt a resolution of the City Council of the City of Gilroy authorizing the
City Administrator to enter into a seven-year lease-purchase Agreement
with Leasing 2, Inc. to finance the purchase of the Type I Fire Engine in
the total amount of $684,899.18 purchased from Rosenbauer America for
a financing cost not to exceed a rate of 2.03% or $56,857.36.
VIII. PUBLIC HEARINGS
IX. UNFINISHED BUSINESS
A. Approval of the City of Gilroy's 5-Year Street Repair Program
1. Staff Report: Gary Heap, City Engineer/Transportation Engineer
2. Public Comment
3. Possible Action:
Approval of the 5-Year Street Repair Program.
B. Selection of Alternate Voting Delegate for the League of California Cities
2021 Annual Conference
City Council Regular Meeting Agenda
09/13/2021 Page6 1. Staff Report: Jimmy Forbis, City Administrator
2. Public Comment
3. Possible Action:
Appointment of a Council Member to serve as the alternate voting delegate for
the City of Gilroy at the League of California Cities 2021 Conference.
X. INTRODUCTION OF NEW BUSINESS
A. Presentation of Information on Reach Codes Pertaining to Building Codes
Adopted by the City of Gilroy
1. Staff Report: Jimmy Forbis, City Administrator
2. Public Comment
3. Possible Action:
None – this is an informational item.
B. HouseKeys Quarterly Report
1. Staff Report: Karen Garner, Community Development Director
2. Public Comment
3. Possible Action:
Receive report.
XI. CITY ADMINISTRATOR'S REPORTS
XII. CITY ATTORNEY'S REPORTS
XIII. CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec.17A.8 (a) (2); Properties:10th Street Bridge: APNs 808 -
19-007, 799-30-006, 799-30-007, 808-19-020, 808-50-999, Thomas Luchessa Bridge:
APNs 808-21-025, 808-21-023, 808-21-021, 808-21-018, New Fire Station: APNs
808-18-003, 808-19-029 Negotiators: Jimmy Forbis, City Administrator; Other
Party to Negotiations: Glen Loma Corporation, John M. Filice, Jr.; Negotiating
Price and terms of payment regarding purchase, sale
B. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION; Paragraph
(1) of Subdivision (d) of 54956.9 and GCC Section 17A.11(3)(a); Case: Law
Foundation of Silicon Valley v. City of Gilroy, Superior Court, County of Santa
Clara, Case No. 20CV362347, filed: January 22, 2020
ADJOURNMENT
MEETING DATES
FUTURE MEETING DATES
SEPTEMBER 2021
14* Transit and the Gilroy Transit Center – 6:00 p.m.
20* Regular Meeting - 6:00 p.m.
OCTOBER 2021
4* Regular Meeting - 6:00 p.m.
18* Regular Meeting - 6:00 p.m.
City Council Regular Meeting Agenda
09/13/2021 Page7
NOVEMBER 2021
1* Regular Meeting - 6:00 p.m.
15* Regular Meeting - 6:00 p.m.
DECEMBER 2021
6* Regular Meeting - 6:00 p.m.
* meeting is webstreamed and televised
City of Gilroy
STAFF REPORT
Agenda Item Title: Interview for an Open Seat on the Gilroy Planning Commission for
Possible Future Appointment on September 20, 2021
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Human Resources Department
Submitted By: LeeAnn McPhillips
Prepared By: LeeAnn McPhillips
Anne Bybee
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability Public Engagement
RECOMMENDATION
Interview candidate for an open seat on the Gilroy Planning Commission.
BACKGROUND
The City Council opened a recruitment for a vacancy on the Planning Commission with
applications due on August 27, 2021.
At the close of the four week application period, the following application was received
(copy attached):
Board/Commission # of seats open # of applications
3.A
Packet Pg. 8
Planning Commission
1) Stefanie Elle
1 seat with a
term ending
12/31/2023
1
CONCLUSION
The interview process has been scheduled with the City Council at this evening’s
meeting, and potential appointment is scheduled to take place at the September 20,
2021 regular meeting.
Attachments:
1. Elle Stefanie Planning Commission Applicant 9.13.2 1
3.A
Packet Pg. 9
3.A.a
Packet Pg. 10 Attachment: Elle Stefanie Planning Commission Applicant 9.13.21 (3441 : Planning Commission Interviews)
9/7/21, 9:10 AM https://www.cityofgilroy.org/Admin/FormCenter/Submissions/Print/2210
https://www.cityofgilroy.org/Admin/FormCenter/Submissions/Print/2210 2/2
List your qualifications for this appointment:
List any service to the community including any prior appointments.
What are you goals while serving on this Board/Commission/Committee?
Why are you the most qualified to serve on this Board/Commission/Committee?
*** Please note I got an error when submitting, so I am submitting again ***
hank you for considering my application, I have put together a list of qualifications that I feel are important for this position and
how I meet those requirements:
1. I am highly skilled in listening to what others have to say. It's important to listen to ideas, compare it with my past experience
and then formulate my own opinion while keeping Gilroy's development standards in mind. It's important to listen and
understand different perspectives so as to put forth viable ideas.
2. I have good research skills to understand community ordinances. While not having been on a planning commission before, I
have done a lot of research in local ordinances and laws. It's important to have knowledge or understanding of issues facing
the community and of local laws to make educated suggestions - including failures and successes of the past. This includes
those successes and failures of other communities.
3. I believe that I am fair and open minded. It's critical to have the ability to listen to both sides of testimony and make a fair
decision. It's important to have sensitivity to both community members and applicants (developers) while maintaining
standards.
4. As an engineer, I am very organized and prepared. I am willing to read and learn details for the meetings and visit the sites
to be discussed whenever possible.
5. Having the ability to communicate publicly is also very important. I have had to work with the BBC, the NY Stock Exchange
as well as other companies at an executive level and at an engineering level. Additionally, the ability to communicate to large
groups of people succinctly is also important, of which I have experience in.
6. My job and education has instilled in me the ability to think analytically.
I am new to this community. We have purchased our home here and plan to retire here in Gilroy. We are very excited to get
involved in our new home and are dedicated to the growth of Gilroy while keeping that small town community.
I am very excited to get involved in our new city and I am dedicated to the growth and revitalization of Gilroy while keeping that
small town community feeling.
The passion of the people around me, the longevity of their involvement and the welcoming attitude inspires me.
While I have not been in a position like this in the past, I have had some legal battles that I have won (successfully researched
and have removed an illegal lien on a home). I stopped an unfair law in California proving with evidence from other cities'
research that the ordinance would not stop crime, but instead put an unfair burden on hard working citizens. Finally, I
researched tenant rights during a harassment situation and won.
I hold my Masters from Pepperdine and my bachelor's degree from Berkeley for Psychology. I am self-taught as a network
engineer for wired, wireless, security and storage. I bring a fresh perspective to Gilroy while embracing the community here!
3.A.a
Packet Pg. 11 Attachment: Elle Stefanie Planning Commission Applicant 9.13.21 (3441 : Planning Commission Interviews)
City of Gilroy
STAFF REPORT
Agenda Item Title: Boards and Commission Recruitments
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: City Clerk
Submitted By: LeeAnn McPhillips
Prepared By: Anne Bybee
Anne Bybee
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability Public Engagement
RECOMMENDATION
Opening of Recruitment for Current Vacancies on Various Boards, Committees and
Commissions
RECOMMENDATION
Open a four-week recruitment period for openings on the following Boards, Committees
and Commissions:
• Housing and Neighborhood Revitalization Committees – one term expiring
12/31/2022
• Open Government Commission – one term expiring 12/31/2024
BACKGROUND
6.A
Packet Pg. 12
The City has received resignations from a seated member of the Housing and
Neighborhood Revitalization Committee who is unable to fulfill his appointed term which
expires 12/31/2022 and a seated member of the Open Government Commission who is
unable to fulfill his appointed term which expires 12/31/2024.
CONCLUSION
Staff recommends opening a four-week recruitment period closing on October 15, 2021
and scheduling Council interviews to fill the vacant seats at the November 1, 2021
Council meeting with anticipated appointments at the November 15, 2021 Council
meeting.
PUBLIC OUTREACH
Recruitment material will be distributed through all City social media outlets and on the
City website.
6.A
Packet Pg. 13
1
City Council Meeting Minutes
08/16/2021
City of Gilroy
City Council Meeting Minutes
August 16, 2021
I. OPENING
A. Call to Order
The meeting was called to order at 6:00 PM by Mayor Marie Blankley.
1. Pledge of Allegiance
Council Member Leroe-Muñoz led the pledge of allegiance.
2. Invocation
There was no invocation.
3. City Clerk's Report on Posting the Agenda
Management Assistant Ruiz reported the agenda was posted on Friday, August
13th at 3:55 p.m.
Attendee Name Title Status Arrived
Marie Blankley Mayor Remote
Rebeca Armendariz Council Member Remote
Dion Bracco Council Member Remote
Zach Hilton Council Member Absent
Peter Leroe-Muñoz Council Member Remote
Carol Marques Council Member Remote
Fred Tovar Council Member Remote
B. Orders of the Day
Mayor Blankley announced that the Council was participating remotely under the
Governor's order and she then provided details on the process of public
participation.
C. Employee Introductions
Police Captain Smith introduced two new employees: Public Safety
Communicator, Samantha Schuck and Police Officer, Angel Velasquez.
II. CEREMONIAL ITEMS
A. Proclamations, Awards, and Presentations
1. Bicycle Pedestrian Commission Annual Presentation to Council
Chairperson Patrick Flautt presented the report.
III. PRESENTATIONS TO THE COUNCIL - NONE
IV. REPORTS OF COUNCIL MEMBERS
Council Member Bracco - The Gilroy Youth Task Force received $20,000 dollars
in grant money; and will be able to apply for additional grants and host
6.B
Packet Pg. 14 Communication: 8-16-2021 City Council Meeting Minutes (CONSENT CALENDAR (ROLL CALL VOTE))
2
City Council Meeting Minutes
08/16/2021
fundraiser's for the program. If anyone wishes to contribute and donate to the
GYTF, contact Dion Bracco, Peter Leroe-Muñoz, or Carol Marques.
Council Member Armendariz - Historic Heritage Committee meeting will report
back at the next Council meeting. Attended the Silicon Valley Clean Energy
Authority JPA Board on behalf of Council Member Hilton - the board adopted a
resolution that will help save two-million dollars annually; prepaying for 30 years
worth of transactions. The investment will help with resources for financial
assistance in paying energy bills. Electrical vehicle adoption CV2030; goal is to
100% zero emission 2030.
Council Member Marques - Reported on the upcoming downtown events;
Downtown Live - August 19th, Gourmet Alley - August 28th, and Porchfest -
September 25th.
Council Member Tovar - No report.
Council Member Leroe-Muñoz - Reported on the unveiling of Brownell Middle
School. Valley Water District communicated on the water shortage emergency
and conservation; for more information visit the City's website.
Mayor Blankley - Reported the next Gilroy Economic Partnership meeting will be
on August 25th; discuss and publicize regarding the Sharks. VTA voted in favor
of the Gilroy City Council to delay (2 months) progress of the 150 unit authorizing
an RFO for this development.
V. FUTURE COUNCIL INITIATED AGENDA ITEMS
Council Member Armendariz asked if the Police Department could provide focus
and resources to the Gilroy community with the influx of the Fentanyl drug and
deaths.
Council asked City Administrator to bring a report back to City Council with
further information on this topic and what the Police Department is doing to
address this issue.
VI. CONSENT CALENDAR (ROLL CALL VOTE)
Council Member Marques asked to remove item B from the consent agenda;
additional information needed from City Staff.
Motion was made by Council Member Marques, seconded by Council Member
Armendariz to remove item B from consent agenda.
RESULT: APPROVE [UNANIMOUS]
MOVER: Carol Marques, Council Member
SECONDER: Rebeca Armendariz, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
A. Approval of a Notice of Acceptance of Completion for the Fuel Station
Secondary Containment Components Repair Project No. 21-PW-264 and
Approval of a Final Contract with Balch Petroleum Contractors & Builders,
Inc in the Amount of $171,783.46
6.B
Packet Pg. 15 Communication: 8-16-2021 City Council Meeting Minutes (CONSENT CALENDAR (ROLL CALL VOTE))
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City Council Meeting Minutes
08/16/2021
B. Hecker Pass Apartments, Quitclaim of Relinquishment of Vehicular Access
Rights (Abutters Rights) (Removed from Consent Calendar)
C. 8-2-21 City Council Meeting Minutes (Councilmember Leroe-Munoz
abstained)
ITEMS CONSIDERED SEPARATE FROM CONSENT CALENDAR:
B. Hecker Pass Apartments, Quitclaim of Relinquishment of Vehicular Access
Rights (Abutters Rights)
Staff responded to Council Member Marques’ questions about ingress/egress.
Motion was made by Council Member Marques, seconded by Council Member
Armendariz, to adopt Resolution 2021-43 approving Quitclaim of Relinquishment
of Vehicular Access Rights (Abutters Rights) for Hecker Pass Apartments, and
passed 6-0-0-1, Council Member Hilton absent.
VII. BIDS AND PROPOSALS
A. Approval of Single Source Contract in the Amount of $196,007 with Stryker
Emergency Care for the Purchase of Seven (7) LifePack 15
Monitor/Defibrillators, Including a Discounted 4-year Maintenance
Agreement.
Chief Wyatt presented the report.
Public Comment was opened.
No public comment.
Public Comment was closed.
Motion was made by Council Member Marques, seconded by Council Member
Tovar to award a single source contract to Stryker Emergency Care in the
amount of $196,0007 for the purchase of seven (7) LifePack 15
Monitors/Defibrillators, including a discounted 4-year maintenance agreement,
and authorized the City Administrator to execute the contract and associated
documents.
Motion Passes: 6-0-0-1 (Absent Hilton)
6.B
Packet Pg. 16 Communication: 8-16-2021 City Council Meeting Minutes (CONSENT CALENDAR (ROLL CALL VOTE))
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City Council Meeting Minutes
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Possible Action:
Award a single source contract to Stryker Emergency Care in the amount
of $196,007 for the purchase of seven (7) LifePack 15
Monitors/Defibrillators, including a discounted 4-year maintenance
agreement, and authorize the City Administrator to execute the contract
and associated documents.
RESULT: APPROVE [UNANIMOUS]
MOVER: Carol Marques, Council Member
SECONDER: Fred Tovar, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
VIII. PUBLIC HEARINGS
A. Conduct a Tax Equity and Fiscal Responsibility Act (TEFRA) Public Hearing
and Approval of the Issuance of Multi-family Housing Revenue Bonds by
the California Municipal Finance Authority for an Affordable Housing
Project Located at 1520 Hecker Pass Highway
Senior Planner Tambornini presented the report.
Disclosure of Ex-Parte Communications - None.
Public Hearing was opened.
No public comments.
Public Hearing was closed.
Motion was made by Council Member Leroe-Muñoz, seconded by Council
Member Bracco to adopt resolution 2021-44 of the City Council of the City of
Gilroy approving the issuance of multifamily housing revenue bonds in an
aggregate principal amount not to exceed $40,000,000 for the purpose of
financing or refinancing the acquisition and construction of Hecker Pass
Apartments project.
Motion Passes: 6-0-0-1 (Absent Hilton)
6.B
Packet Pg. 17 Communication: 8-16-2021 City Council Meeting Minutes (CONSENT CALENDAR (ROLL CALL VOTE))
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City Council Meeting Minutes
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Possible Action:
Adopt a Resolution of the City Council of the City of Gilroy approving the
issuance of multifamily housing revenue bonds in an aggregate principal
amount not to exceed $40,000,000 for the purpose of financing or
refinancing the acquisition and construction of Hecker Pass Apartments
project. (Roll Call Vote)
RESULT: APPROVE [UNANIMOUS]
MOVER: Peter Leroe-Muñoz, Council Member
SECONDER: Dion Bracco, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
B. Adoption of Mitigated Negative Declaration; Approval of Planned Unit
Development, the Tentative Map, and Architectural and Site Review Permit
for the Cottages at Kern Planned Unit Development Residential Subdivision
Project.
Planner I Contreras presented the report.
Disclosure of Ex-Parte Communication - None.
Public Hearing was opened.
Public member Carolyn Schimandle spoke.
Public Hearing was closed.
Possible Action:
a) Motion was made by Council Member Tovar, seconded by Council Member
Leroe-Muñoz to review and approve Resolution 2021-45 adopting the Mitigated
Negative Declaration prepared for the project, based on findings required by the
California Environmental Quality Act (CEQA).
Motion Passes: 6-0-0-1 (Absent Hilton)
6.B
Packet Pg. 18 Communication: 8-16-2021 City Council Meeting Minutes (CONSENT CALENDAR (ROLL CALL VOTE))
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City Council Meeting Minutes
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Possible Action:
a) Review and adopt the Mitigated Negative Declaration prepared for
the project, based on findings required by the California Environmental
Quality Act (CEQA); and
b) Introduce an ordinance to approve Planned Unit Development Z 20-
06 as requested, subject to certain findings; and
c) Introduce a resolution to approve Tentative Map TM 20-06, as
requested, subject to certain findings; and
d) Introduce a resolution to approve Architectural and Site Review
Permit AS 20-20 as requested, subject to certain findings and conditions.
RESULT: APPROVE [UNANIMOUS]
MOVER: Fred Tovar, Council Member
SECONDER: Peter Leroe-Muñoz, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
x Adoption of Mitigated Negative Declaration; Approval of Planned Unit
Development, the Tentative Map, and Architectural and Site Review Permit
for the Cottages at Kern Planned Unit Development Residential Subdivision
Project.
Possible Action:
b) Motion was made by Council Member Bracco, seconded by Council Member
Leroe-Muñoz to introduce Ordinance 2021-03 to approve Planned Unit
Development Z 20-06 as requested, subject to certain findings.
Motion Passes: 6-0-0-1 (Absent Hilton)
Possible Action:
a) Review and adopt the Mitigated Negative Declaration prepared for
the project, based on findings required by the California Environmental
Quality Act (CEQA); and
b) Introduce an ordinance to approve Planned Unit Development Z 20-
06 as requested, subject to certain findings; and
c) Introduce a resolution to approve Tentative Map TM 20-06, as
requested, subject to certain findings; and
d) Introduce a resolution to approve Architectural and Site Review
Permit AS 20-20 as requested, subject to certain findings and conditions.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Peter Leroe-Muñoz, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
x Adoption of Mitigated Negative Declaration; Approval of Planned Unit
Development, the Tentative Map, and Architectural and Site Review Permit
for the Cottages at Kern Planned Unit Development Residential Subdivision
Project.
6.B
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Possible Action:
c) Motion was made by Council Member Tovar, seconded by Council Member
Leroe-Muñoz to adopt Resolution 2021-46 approving Tentative Map TM 20-06,
as requested, subject to certain findings.
Motion Passes: 6-0-0-1 (Absent Hilton)
Possible Action:
a) Review and adopt the Mitigated Negative Declaration prepared for
the project, based on findings required by the California Environmental
Quality Act (CEQA); and
b) Introduce an ordinance to approve Planned Unit Development Z 20-
06 as requested, subject to certain findings; and
c) Introduce a resolution to approve Tentative Map TM 20-06, as
requested, subject to certain findings; and
d) Introduce a resolution to approve Architectural and Site Review
Permit AS 20-20 as requested, subject to certain findings and conditions.
RESULT: APPROVE [UNANIMOUS]
MOVER: Fred Tovar, Council Member
SECONDER: Peter Leroe-Muñoz, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
x Adoption of Mitigated Negative Declaration; Approval of Planned Unit
Development, the Tentative Map, and Architectural and Site Review Permit
for the Cottages at Kern Planned Unit Development Residential Subdivision
Project.
Possible Action:
c) Motion was made by Council Member Tovar, seconded by Council Member
Leroe-Muñoz to adopt Resolution 2021-47 to approve Architectural and Site
Review Permit AS 20-20 as requested, subject to certain findings and conditions.
Motion Passes: 6-0-0-1 (Absent Hilton)
6.B
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Possible Action:
a) Review and adopt the Mitigated Negative Declaration prepared for
the project, based on findings required by the California Environmental
Quality Act (CEQA); and
b) Introduce an ordinance to approve Planned Unit Development Z 20-
06 as requested, subject to certain findings; and
c) Introduce a resolution to approve Tentative Map TM 20-06, as
requested, subject to certain findings; and
d) Introduce a resolution to approve Architectural and Site Review
Permit AS 20-20 as requested, subject to certain findings and conditions.
RESULT: APPROVE [UNANIMOUS]
MOVER: Fred Tovar, Council Member
SECONDER: Peter Leroe-Muñoz, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
IX. UNFINISHED BUSINESS
A. Appointments to Fill Vacancies on Boards & Commissions
City Administrator presented the report.
Public comment was opened.
No public comment.
Public comment was closed.
Possible Action:
Motion was made by Council Member Armendariz, seconded by Council Member
Marques to appoint members to the vacant seats as follows: Arts & Culture
Commission (term expires 12/31/2022) – Lisa Carter; Housing & Neighborhood
Revitalization Committee (term expires 12/31/2024) – Carissa Purnell; Library
Commission (term expires 12/31/2024) – Gabriela Kim; and Physically
Challenged Board of Appeals (term expires 12/31/2024) – Tracy Stephens.
Possible Action:
Appoint members to the vacant seats on the Arts & Culture Commission,
Housing & Neighborhood Revitalization Committee, Library Commission,
and Physically Challenged Board of Appeals
RESULT: APPROVE [UNANIMOUS]
MOVER: Rebeca Armendariz, Council Member
SECONDER: Carol Marques, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
X. INTRODUCTION OF NEW BUSINESS
A. Customer Service Strategy Metrics, Implementation Measures, and
Timelines
Customer Service Manager Wyrick presented the report.
6.B
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Public comment was opened.
No public comments.
Public comment was closed.
Feedback was provided to staff to focus on the time aspect, time is money.
Possible Action:
Receive Report and provide feedback.
B. Selection of Voting Delegate for the League of California Cities 2021 Annual
Conference
Mayor Blankley presented the report.
Public Comment was opened.
No public comment.
Public Comment was closed.
Council Member Marques asked if the appointee could provide a full report after
the conference.
Possible Action:
Motion was made by Council Member Leroe-Muñoz, seconded by Council
Member Marques to the appointment of Council Member Tovar to serve as
voting delegate for the City of Gilroy at the League of California Cities 2021
Conference.
Possible Action:
Appointment of a Council Member to serve as voting delegate for the City
of Gilroy at the League of California Cities 2021 Conference.
RESULT: APPROVE [UNANIMOUS]
MOVER: Peter Leroe-Muñoz, Council Member
SECONDER: Carol Marques, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
C. Authorize Funding for Improvements at the Gilroy Golf Course
Finance Director Sangha presented the report.
Public comment was opened.
No public comments.
Public comment was closed.
Possible Action:
6.B
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1. Motion was made by Council Member Bracco, seconded by Council Member
Armendariz to authorize funding for capital improvements at the Gilroy Golf
Course in the amount of $113,900.
Motion Passes: 6-0-0-1 (Absent Hilton)
Possible Action:
1. Authorize funding for capital improvements at the Gilroy Golf Course in
the amount of $113,900.
2. Adopt a resolution appropriating the $113,900 form Capital Projects
Fund (400) for the related improvements.
RESULT: APPROVE [UNANIMOUS]
MOVER: Dion Bracco, Council Member
SECONDER: Rebeca Armendariz, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
x Authorize Funding for Improvements at the Gilroy Golf Course
Possible Action:
2. Motion was made by Council Member Tovar, seconded by Council Member
Marques to adopt Resolution 2021-47 appropriating the $113,900 form Capital
Projects Fund (400) for the related improvements.
Motion Passes: 6-0-0-1 (Absent Hilton)
Possible Action:
1. Authorize funding for capital improvements at the Gilroy Golf Course in
the amount of $113,900.
2. Adopt a resolution appropriating the $113,900 form Capital Projects
Fund (400) for the related improvements.
RESULT: APPROVE [UNANIMOUS]
MOVER: Fred Tovar, Council Member
SECONDER: Carol Marques, Council Member
AYES: Blankley, Armendariz, Bracco, Leroe-Muñoz, Marques, Tovar
ABSENT: Zach Hilton
XI. CITY ADMINISTRATOR'S REPORTS
City Administrator reported on two items:
1) Reminded the Community of the upcoming Local Agency Formation
Commission meeting being held via Zoom on Tuesday, August 17 from 6:00 p.m.
- 7:00 p.m.
2) City Council first in-person meeting is scheduled for September 13, 2021.
Masks will be required indoors.
XII. CITY ATTORNEY'S REPORTS
No report.
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XIII. CLOSED SESSION
City Attorney led into closed session.
Public comment was opened.
No public comment.
Public comment was closed.
A. Conference with Legal Counsel – Existing Litigation; Paragraph (1) of
Subdivision (d) of 54956.9 and Gilroy City Code Section 17A.11(3)(a); Case Name:
Miriam Smith vs. City of Gilroy, et al.; United States Northern District Court of
California San Jose Division; Case No. 5:21-cv-00313-VKD, Filed January 13,
2021.
City Attorney Faber led Council into the closed session at 7:22 p.m.
Public comment was opened.
No public comment.
Public comment was closed.
ADJOURNMENT
Mayor Blankley adjourned the regular City Council meeting to closed session at
7:22 p.m.
MEETING DATES
AUGUST 2021
23* Special Joint Meeting with Santa Clara Valley Water District and City
of Morgan Hill via Zoom - 6:00 p.m.
SEPTEMBER 2021
13* Regular Meeting - 6:00 p.m.
20* Regular Meeting - 6:00 p.m.
OCTOBER 2021
4* Regular Meeting - 6:00 p.m.
18* Regular Meeting - 6:00 p.m.
* meeting is webstreamed and televised
/s/ LeeAnn McPhillips
Interim City Clerk
6.B
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City of Gilroy
STAFF REPORT
Agenda Item Title: 2022 City Council Meeting Schedule
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: City Clerk
Submitted By: LeeAnn McPhillips
Prepared By: LeeAnn McPhillips
Anne Bybee
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
Approve the 2022 City Council Meeting Schedule.
EXECUTIVE SUMMARY
Staff has prepared the attached draft 2022 City Council Meeting Schedule following the
scheduling pattern approved by Council in prior years. The Council Meeting schedule is
included in various city publications as well as posted on the City of Gilroy website.
Therefore, advance approval is requested given upcoming publication deadlines such
as the Recreation Activity Guide.
Staff is requesting review and approval of the 2022 City Council Meeting Schedule as
attached.
6.C
Packet Pg. 25
Attachments:
1. DRAFT 2022 City Council Meeting Schedule
6.C
Packet Pg. 26
2022 GILROY CITY COUNCIL MEETING SCHEDULE - DRAFT
Gilroy City Council Chambers
7351 Rosanna Street, Gilroy, CA
6:00 p.m.
Monday, January 3, 2022
Monday, January 17, 2022 (City Holiday, MOVED to January 24, 2022)*
Monday, January 24, 2022*
Monday, February 7, 2022
Monday, February 21, 2022 (City Holiday, MOVED to February 28, 2022)*
Monday, February 28, 2022*
Monday, March 7, 2022
Monday, March 21, 2022
Monday, April 4, 2022
Monday, April 18, 2022
Monday, May 2, 2022
Monday, May 16, 2022
Monday, June 6, 2022
Monday, June 20, 2022
Tuesday, July 5, 2022
Single Meeting in July - first day of the month not a holiday, or a Friday, Saturday or Sunday*
Monday, August 1, 2022
Monday, August 15, 2022
Monday, September 5, 2022 (City Holiday, MOVED to September 12, 2022)*
Monday, September 12, 2022*
Monday, September 19, 2022
Monday, October 3, 2022
Monday, October 17, 2022
Monday, November 7, 2022
Monday, November 21, 2022
Monday, December 5, 2022
* If a regular meeting falls on a holiday, it is rescheduled to the following Monday, with the exception of the single
regular meeting in July, which will fall on the first day of the month not a holiday, or a Friday, Saturday or Sunday
Adopted: 9/ /2021
6.C.a
Packet Pg. 27 Attachment: DRAFT 2022 City Council Meeting Schedule (3443 : 2022 City Council Meeting Schedule)
City of Gilroy
STAFF REPORT
Agenda Item Title: Adoption of an Ordinance of the City Council of the City of Gilroy
Approving Zone Change Application Z 20-06, a Planned Unit
Development Zoning Amendment to Approve the Planned Unit
Development Permit for Construction of "The Cottages at Kern"
Residential Project Filed by D. R. Horton
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Community Development Department
Submitted By: Karen Garner
Prepared By: Miguel Contreras
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
Adopt an ordinance of the City Council of the City of Gilroy approving zone change
application Z 20-06, a planned unit development zoning amendment to approve the
planned unit development permit for construction of “The Cottages at Kern” residential
project filed by D.R. Horton.
Executive Summary:
The ordinance of the City Council of the City of Gilroy approving zoning application Z
20-06, a planned unit development zoning amendment filed by D.R. Horton for a
residential development of a 3.74-acre site on Kern Ave., was introduced by Council at
6.D
Packet Pg. 28
its August 16, 2021 meeting by a unanimous vote of 6 -0, with one Council Member
absent.
Council is requested to adopt the attached ordinance consistent with its August 16th,
2021 action to approve the project and related entitlements (AS 20-20 and TM 20-06).
The ordinance will be in effect thirty (30) days from the date of Council action to adopt
the ordinance amendment.
Attachments:
1. Location Map
2. City Council Staff Report
3. CC Ordinance Z 20-06
6.D
Packet Pg. 29
City of Gilroy
Kern Cottages AS 20-20, TM 20-06 and ZPUD 20-06
Location Map
Date:July 15, 2021Drawn By:4,000 Miguel Contreras Checked By:Miguel Contreras1:Sheet:1:1Scale:
6.D.a
Packet Pg. 30 Attachment: Location Map (3433 : Ordinance Adoption for The Cottages at Kern)
City of Gilroy
STAFF REPORT
Agenda Item Title: Adoption of Mitigated Negative Declaration; Approval of Planned
Unit Development, the Tentative Map, and Architectural and Site
Review Permit for the Cottages at Kern Planned Unit Development
Residential Subdivision Project.
Meeting Date: August 16, 2021
From: Jimmy Forbis, City Administrator
Department: Community Development Department
Submitted By: Karen Garner
Prepared By: Miguel Contreras
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
a) Review and adopt the Mitigated Negative Declaration prepared for the project,
based on findings required by the California Environmental Quality Act (CEQA); and
b) Introduce an ordinance to approve Planned Unit Development Z 20 -06 as
requested, subject to certain findings; and
c) Introduce a resolution to approve Tentative Map TM 20-06, as requested, subject
to certain findings; and
d) Introduce a resolution to approve Architectural and Site Review Permit AS 20 -20
as requested, subject to certain findings and conditions.
6.D.b
Packet Pg. 31 Attachment: City Council Staff Report (3433 : Ordinance Adoption for The Cottages at Kern)
BACKGROUND
Project Summary: D.R. Horton requests approval of zone change application (Z 20-06)
for a planned unit development requesting reductions to lot size and setback standards,
a tentative map (TM 20-06) to subdivide a vacant 3.74-acre site into 29 single-family
residential lots, 0.12 acres of private open space and 0.82 acres of private streets, and
an architectural and site review permit (AS 20-20) for development of 29 single-family
homes consisting of three (3) architectural styles and three (3) floor plans. The vacant
3.74-acre site located at 9130/9160 Kern Ave. (APN 790-17-002/002), between Mantelli
Dr. and Tatum Ave.
This application was accepted as complete prior to adoption of the 2040 General Plan
(November 4, 2020). Because the proposal was complete under the 2020 General Pla n,
development may proceed and has been processed under the land use policies.
Environmental Review: In accordance with the California Environmental Quality Act
(CEQA), an initial study was prepared to evaluate any potentially significant adverse
effects of the proposed project on the environment. CEQA allows use for tiering where a
project specific impact has been adequately evaluated by a prior environmental
document. Therefore, this project is being “tiered” from the Environmental Impact
Report (EIR) (SCH#2015082014) prepared for the recently adopted 2040 General Plan.
The initial study resulted in preparation of a Negative Declaration (SCH# 2021060179)
which concluded the project will not have any unique environmental effects that were
not adequately evaluated in the 2040 General Plan EIR. The Negative Declaration has
been circulated for public review in compliance with state law, by publication of a notice
in the Gilroy Dispatch, transmittal of the documents to the state for publication on
CEQAnet, posting of a notice at the Gilroy Public Library and the Santa Clara County
Recorder’s Office, and publication on the Planning Division webpage for a 30-day
minimum review period. The review period for this project was from April 30, 2021
through June 3, 2021.
Planning Commission Review: On August 5, 2021, the Planning Commission held a
public hearing on the project entitlements, and environmental review document
prepared for the project. The Planning Commission recommended adoption of a CEQA
Negative Declaration and approval of the project entitlements with specific findings and
conditions. Additionally, the Planning Commission included two additional conditions to
the Architectural and Site Review approval and requested clarification to a Tentative
Map condition. The two conditions added would require: (1) the applicant to provide a
pre-loaded Clipper transit card to new owners and (2) limit street trees on Kern Ave. to
any species except Crape Myrtle. The Tentative Map condition that clarification relates
to what drainage system the project will drain on to. The City Council must consider
approval of the tentative map, rezoning and architectural and site review permit
requests.
ANALYSIS
6.D.b
Packet Pg. 32 Attachment: City Council Staff Report (3433 : Ordinance Adoption for The Cottages at Kern)
The requested land use entitlements (Z 20-06, TM 20-06 and AS 20-20) are proposed
to create a residential community within the Neighborhood District High land use area
(formerly Medium Density). Approval of a Planned Unit Development zoning overlay is
required for the single-family detached, small lot development project. The p roject
compliance with applicable policies and requirements are summarized as follows:
2020 General Plan Consistency: The project application was submitted and deemed
complete under the 2020 General Plan. Therefore, the project can proceed subject to
compliance with the 2020 General Plan land use policies. Page 4-6 and 4-7 of the 2020
General Plan identify the density anticipated for the Medium Density Residential/MDR
designation (attached). The project density of 8.3 dwelling units per acre conforms to
the minimum requirements of the 2020 General Plan Medium Density’s designation of 8
to 16 dwelling units per acre. Staff notes that the City uses net acreage to calculate
density, which is the area minus roads, right of way, open space areas and/or
drainageways. Additional information can be found on the attached Planning
Commission Staff report (pg 5).
2040 General Plan Information: Although the project is not covered by the 2040
General Plan, the following information is provided to inform the Council that the project
would not constitute a “down zone”. Under the 2040 General Plan, the project is within
the Neighborhood High land use designation. This designation applies the following mix
of densities to the entire “Neighborhood District High” land use area :
Density Ranges 0-7 du/ac 7-9 du/ac 9-16 du/ac 16-30 du/ac
Neighborhood
District High
60% max. 5% min. 25% min. 10% min.
Note: Neighborhood District Percentages are based on land area.
The subject parcel falls into the 7-9 dwelling units/acre category. The lowest category
(0-7 du/ac) is the only density category that has a maximum percentage. Thus, projects
that fall into the higher density categories are encouraged and supported. Due to this,
the project would be in compliance with Senate Bill 330 as no loss of density would be
occurring.
PUD Rezoning:
The intent of the PUD Planned Unit Development combining district (sec. 30.26.10) is to
provide diversity to development standards (exceptions from base zoning standards)
and promote unified planning and development, economical and efficient land use, a
higher standard of amenities, appropriate and harmonious variety in physical
development, creative design, and an upgrading of the urban environment . While
ensuring adequate standards related to the public health, safety, and general welfare of
the community.
6.D.b
Packet Pg. 33 Attachment: City Council Staff Report (3433 : Ordinance Adoption for The Cottages at Kern)
PUD Development Standards. The project proposes exceptions to the minimum R3 site
development standards. The lots would have reduced front setbacks of 13 to 25.5 feet
(instead of 26 feet) and reduced side setbacks are proposed to be a minimum 5’
(instead of 12 feet). Additionally, the project proposes reduced lot sizes from 3,038 to
7,389 sf, instead of the 8,880 sf standard R3 minimum. The development would include
private roads and common lot, which would be maintained by a homeowner association.
PUD Amenities. The project proposes the following amenities as required for PUD
approval, pursuant to Section 30.50.50:
• Enhanced project entry feature with precast masonry walls and decorative
pavement.
• Area to incorporate public art, adjacent to the entry walls, which would be subject
to separate submittal for review and approval by the City.
• Higher quality of building design with variation in architecture styles, elevations
and exterior materials are included.
• Higher quality of landscaping design with specific landscaping palettes designed
for each respective architectural building styles (e.g. an Architectural “style -
specific” plant palette).
• Increased open space with a 0.12-acre common/open space including “tot-lot”
and two benches.
The PUD rezoning may be supported with the exceptions requested, and subject to
provision of the higher quality design and amenities proposed.
Vesting Tentative Map:
The proposed Tentative Map has been evaluated and was found to comply with all
applicable City and Subdivision Map Act standards, more details can be found in the
attached Planning Commission Staff report (pg. 9). Per City Code Section 21.41.(i),
initial approval of a tentative map is valid for twenty-four (24) months. Such approval
may only be extended at the Council’s discretion. Additionally, Per Chapter 4.5 of the
California Subdivision Map Act, the rights conferred by a vesting map shall be valid for
12 months beyond final recordation of the map.
Architectural and Site Review:
The architectural design and site design/layout has been evaluated pursuant to City
code Section 30.50.30. The proposed architectural design, site layout, parking,
landscaping, and phasing are found to be in compliance with all applicable standards.
A more detailed discussion can be found in the attached Planning Commission Staff
Report (pg. 11).
ALTERNATIVES
6.D.b
Packet Pg. 34 Attachment: City Council Staff Report (3433 : Ordinance Adoption for The Cottages at Kern)
The City Council may, modify or deny the requested applications. Staff does not
recommend this action, without the requisite findings as may be required by the
Government Code.
FISCAL IMPACT/FUNDING SOURCE
There are no direct fiscal impacts associated with this action. The developer is
responsible for all fees and improvements required to develop the property.
NEXT STEPS
Upon approval of the recommended actions, the PUD ordinance shall be scheduled for
second reading at the next City Council meeting and shall become effective 30 days
from adoption. The developer may proceed with submitting a final map within two years
of project approval. The City Council must review and approve the subsequent final
map prior to its recordation. Upon completion of the final map, the developer may
proceed with processing building permits.
PUBLIC OUTREACH
In accordance with Gilroy City Code, this item was properly notified in the Gilroy
Dispatch on August 06, 2021. In addition, notification was mailed to property owners
within 500 feet of the subject site and other interested parties, as requested. Also, the
property has been posted with on-site signage informing passerby of pending
development, and the City Council public hearing packets are available through the
City’s webpage.
Attachments:
1. Location Map
2. Planning Commission Staff Report, August 5, 2021
3. Cottages At Kern Arhitectural Plans
4. The Cottages at Kern Civil Plans
5. The Cottages at Kern Landscape Plans
6. The Cottages at Kern Tentative Map
7. The Cottages at Kern Individual Lot Data
8. The Cottages at Kern - Phasing Map
9. Final Negative Declaration
10. Response to Negative Declaration Comments
11. CC Resolution Adopting Negative Declaration
12. CC Ordinance Z 20-06
13. CC Resolution TM 20-06
14. CC Resolution AS 20-20
6.D.b
Packet Pg. 35 Attachment: City Council Staff Report (3433 : Ordinance Adoption for The Cottages at Kern)
REV 7/31/2018 -1-
ORDINANCE NO. 2021-XX
ORDINANCE NO. 2021-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY
APPROVING A PLANNED UNIT DEVELOPMENT ZONING AMENDMENT
(Z 20-06) LOCATED AT 9130 & 9160 KERN AVE, APN 790-17-002 & -003.
FILED BY D.R HORTON, 6683 OWENS DRIVE, PLEASANTON, CA 94588.
WHEREAS, on October 29, 2020, an application submitted by D.R. Horton requesting a
Planned Unit Development zoning amendment (Z 20-06), and related AS 20-20 and TM 20-06
were accepted as complete, to allow a Planned Unit Development on the subject property; and
WHEREAS, the Planned Unit Development requests deviations to the base Medium
Density (R3) zone districts building setback and lot size standards; and
WHEREAS, the developer proposes to provide a 0.12-acre private common area with two
benches and a play structure, picnic area consisting of “turf”, public art, currently anticipated to
be located adjacent to the development’s entry road landscaped front yards, private interior streets
and sidewalks, public art near the new proposed public sidewalk along Kern Avenue, and
common-area landscaping as Planned Unit Development amenities; and
WHEREAS, an Initial Study/Negative Declaration (SCH #2021060179) was prepared for
the project in full accordance with the procedural and substantive requirements of the California
Environmental Quality Act (CEQA); and
WHEREAS, said planned unit development design permit/zone change application Z 20-
06 and the related entitlement AS 20-20 and TM 20-06 were referred to various city departments,
including the Technical Advisory Committee, for recommendations and conditions; and
WHEREAS, on August, 5, 2021, at a duly noticed public hearing the Planning Commission
of the city of Gilroy considered the project IS/ND environmental document, concurrent zone
change request Z 20-06, Tentative Map request TM 20-06 and application AS 20-20 in accordance
with the Gilroy Zoning ordinance Section’s 30.50.40, 30.50.41, 30.50.50 and 21.41, and adopted
6.D.c
Packet Pg. 36 Attachment: CC Ordinance Z 20-06 (3433 : Ordinance Adoption for The Cottages at Kern)
REV 7/31/2018 -2-
ORDINANCE NO. 2021-XX
resolutions 2021-06, 2021-07 and 2021-08 recommending the City Council adopt the IS/ND
environmental document and the project zoning entitlements; and
WHEREAS, the planned unit development permit Z 20-06 incorporates the plans, materials
and conditions of the Architectural and Site Plan approval AS 20-20 and Tentative Map approval
TM 20-06, by reference herein, which serves as the development plan and standards for project
construction; and
WHEREAS, the Planning Commission held a duly noticed public hearing on August 5,
2021, at which time the Planning Commission took and considered the written and oral public
testimony related to Zoning Text Amendment file number Z 20-06 and unanimously recommended
(5-0, 2 absent) that the City Council approve said application; and
WHEREAS, the City Council held a duly noticed public hearing on August 16, 2021, at
which time the City Council took and considered written and oral public testimony, the staff report
dated July 27, 2021, and all other documentation related to application Z 20-06; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION I
The City Council finds that:
i) The project conforms to the applicable Gilroy General Plan in that it proposes. residential
development consistent with the Medium Density Residential land use density of 8-16 units
per acre.
ii) The project provides the type of development that will fill a specific need o f the
surrounding area, consisting of small lot detached residential units that would be in keeping
with the neighborhood character.
iii) The project will not require urban services beyond those that are currently available to
serve development of the site at the densities anticipated by the general plan.
iv) The project provides a harmonious, integrated plan that justifies exceptions to the normal
requirements of this ordinance in order to accommodate the detached family housing units
at the minimum required density range of 8.3 units per acre.
v) The project reflects an economical and efficient pattern of land uses, as the small lot
residential land use would comply with minimum parking standards, dimensions, setbacks,
open space and project amenity requirements.
vi) The project includes greater provisions for landscaping and open space than would
generally be required. Residential landscape/open space requirements are 35% of the lot,
6.D.c
Packet Pg. 37 Attachment: CC Ordinance Z 20-06 (3433 : Ordinance Adoption for The Cottages at Kern)
REV 7/31/2018 -3-
ORDINANCE NO. 2021-XX
whereas with the project, all lots would provide at least a combined 48% landscape/open
recreation areas. In addition to this the project proposes a 5,316 square foot (0.12 acre)
open space area.
vii) The project includes design standards and criteria that utilizes aesthetic design principles
to create attractive buildings and open space areas that blend with the character of
surrounding areas.
viii) The project will not create traffic congestion, noise, odor or other adverse effects on
surrounding areas.
ix) The project as proposed and conditioned provides adequate access, parking, landscaping,
trash areas and storage, as necessary.
SECTION II
The Planned Unit Development permit, zone amendment, for The Cottages at Kern
Residential project (APN: 790-17-002 & 003) amending the R3 PUD for a small lot residential
development is hereby approved subject to the following conditions:
1. The development approval shall be implemented consistent with the plans and
materials submitted for concurrent applications AS 20-20 and TM 20-06.
2. The approval is subject to all, restrictions and requirements established in Gilroy City
Code Section 30.50.26 and 30.50.50 which address modifications, time limits,
violations and revocations, and revisions.
SECTION III
If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance is for
any reason held to be unconstitutional or otherwise void or invalid by any court of competent
jurisdiction, the validity of the remaining portion of this Ordinance shall not be affected thereby. SECTION IV
Pursuant to section 608 of the Charter of the City of Gilroy, this Ordinance shall be in full
force and effect thirty (30) days from and after the date of its adoption.
PASSED AND ADOPTED this day of , 2021, by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
6.D.c
Packet Pg. 38 Attachment: CC Ordinance Z 20-06 (3433 : Ordinance Adoption for The Cottages at Kern)
REV 7/31/2018 -4-
ORDINANCE NO. 2021-XX
APPROVED:
Marie Blankley, Mayor
ATTEST:
LeeAnn McPhillips, Interim City Clerk
6.D.c
Packet Pg. 39 Attachment: CC Ordinance Z 20-06 (3433 : Ordinance Adoption for The Cottages at Kern)
City of Gilroy
STAFF REPORT
Agenda Item Title: Award of a Contract to Rosenbauer America in the Amount Not to
Exceed $684,899.18 for a Type I Fire Engine and Adoption of a
Resolution of the City Council of the City of Gilroy to Enter into a
Lease-Purchase Agreement with Leasing 2, Inc. to Finance the
Type I Fire Engine Purchase for Seven Years at the Interest Rate
of 2.03% for a Financing Cost Not to Exceed $56,857.36
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Human Resources Department
Submitted By: LeeAnn McPhillips
Prepared By: LeeAnn McPhillips
Jim Wyatt
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
a) Award contract not to exceed $684,899.18 (Base price of $628,676 plus
$56,223.18 sales tax) to Rosenbauer America for a Type I Fire Engine,
Project No. 21-PW-262.
b) Adopt a resolution of the City Council of the City of Gilroy authorizing the City
Administrator to enter into a seven-year lease-purchase Agreement with
Leasing 2, Inc. to finance the purchase of the Type I Fire Engine in the total
amount of $684,899.18 purchased from Rosenbauer America for a financing
cost not to exceed a rate of 2.03% or $56,857.36.
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EXECUTIVE SUMMARY
Staff is recommending award of bid and the Lease to Own purchase of one additional
Type I Rosenbauer fire engine to serve the Gilroy Fire Department and community now
and into the future. As Council will recall, approval was provided back in February 2021
for a Type I Rosenbauer fire engine making this purchase a second Type I replacement
as planned for in the current biennial budget . This new engine will replace a front-line
engine that has aged out (more than 15 years of front -line use) and is currently requiring
significant maintenance to keep in service.
POLICY DISCUSSION
The National Fire Protection Association (NFPA), which is considered by the fire ser vice
industry as the standard for best practices, recommends in NFPA 1901- Standard for
Automotive Fire Apparatus, Annex D (2016 version) that “…apparatus more than 15
years old that have been properly maintained and that are still in serviceable condition
be placed in reserve status…”.
Considering this best practice standard, the FY 22 budget included a Lease to Own
purchase of another Type I fire engine for front-line use.
BACKGROUND
Through a collaboration of staff from the Fire Department, Public Works Department,
and Fleet Division, specifications for a Type I engine that would meet the needs of the
department was developed and put out to formal bid (Bid No. 21-PW-262) on
September 29, 2020 with a deadline of November 4, 2020. The bid was advertised on
the City’s website and in the San Jose Mercury News. The formal bid process resulted
in only one bid from vendors, Rosenbauer America. Staff believes the high demand for
fire apparatus at this time, the Covid-19 pandemic, and the specifications included in the
bid process resulted in receiving one bid as opposed to receiving multiple bids.
Staff has considered options for purchasing a second Type I fire engine. The Gilroy Fire
Department apparatus committee (Division Chief Chris Weber, Fire Captain Bernhard
Szilagyi, Firefighter Brendan McDonagh, Firefighter Miguel Rodriguez) evaluated the
option of purchasing another Rosenbauer Type I to match the purchase made in
February of this year or going out to bid again to consider other options. After careful
review and discussion, the apparatus committee is recommending purchase of a
second Rosenbauer Type I engine. The main reasons for this decision are:
• Specifications of the Rosenbauer engine meet the needs of the Department.
• Other area departments have purchased Rosenbauer engines and have good
feedback on the Rosenbauer Type I.
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• There is a Rosenbauer service provider in a reasonable distance to perform
warranty work (Burton’s Fire).
• Having two like engines is more efficient for fleet maintenance and servicing.
In addition, Steven Hayes, IAFF, Local 2805 union president also supports moving
forward with the additional Rosenbauer Type I purchase as recommended by the Gilroy
Fire Department apparatus committee.
After review of the City of Gilroy Purchasing Policy, it was determined that it is
permissible to tag on to the prior City of Gilroy bid process completed earlier this year to
purchase a second Type I engine. Following this determination, staff reached out to
Rosenbauer to ask if they would honor the pricing contained in the prior bid process if
the City of Gilroy was to purchase a second Type I fire engine. Rosenbauer offered a
discount from prior bid price if the City of Gilroy purchases a second Type I engine that
matches the purchase made earlier this year. In the alternative, a new bid process
would likely result in an increased cost.
Upon award of contract and issuance of a purchase order, Rosenbauer plans to catch
the second Type I build up to where the current Type I build is at in the process and
then build the remaining portion of both engines simultaneously. We hope this process
will expedite the timeline for receipt of the second Type I engine that is very much
needed by the Department.
FISCAL ANALYSIS/FUNDING SOURCE
The discounted bid from Rosenbauer America for a second Type I fire engine is
$628,899.18. Sales tax equates to $56,223.18. Total discounted cost for the second
new Type I Rosenbauer fire engine including tax is $684,899.18 down from the prior
cost of $699,501.91. Without considering the likely cost increase from a new bid
process, this purchase results in a savings of $14,602.73.
Historically, Gilroy has accumulated funds and then fully paid for fire apparatus at the
time of purchase when total funding was available. While there are funds available in
the Fleet fund that can be appropriated to make this purchase, staff is recommending
an alternative purchasing option, Lease to Own.
As noted in the February, 2021 fire engine purchase staff report, given the current fiscal
challenges facing the City due to reduced revenues, staff investigated the Lease to Own
method of purchasing and believes it is in the best interest of the City for this type of
large purchase. The Lease to Own purchasing process is a common best practice used
by many public agencies for large equipment purchases that will be used over a long
period of time. Although Gilroy has not used the Lease to Own purchasing method for a
large vehicle purchase until just recently, the City has used it for the large copy/scan/fax
machines used throughout City facilities. Council approved the Lease to Own purchase
of the Type I fire engine earlier this year.
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Given the very low interest rates available at this time, the Lease to Own purchasing
method continues to be attractive and avoids a large upfront payment. In addition, in the
very near future the City will need to make some additional large Fire Department
purchases given the age of our front-line fire fleet:
• Type III Fire Engine (FY 23 funding/purchase date)
• Type I Fire Engine (FY 24 or FY 25 funding/purchase date)
If interest rates remain low, using the Lease to Own purchasing method for this current
purchase, as well as the above near future purchases, will allow the City to manage the
funding needed to make these large purchases and spread the cost over several years
versus paying up front. The City expects to replace several high -cost assets in the next
few years and the ability to spread the total costs over a period of time will allow the City
to make purchases quicker with less impact to the Fleet Fund and operating budget.
Other factors in favor of Lease to Own are:
• No large upfront cash needed
• 100% financing available or option to factor in a down payment
• Low interest rates available to municipalities
• Save dollars in the long term by making purchases at today’s cost
versus the cost years out when the cash becomes available
• Less time spent servicing old equipment
• Able to budget for known payments spread out over a term identified
by the agency
• Preserve current resources for other competing demands in tough
economic times
• Able to plan for shift of equipment to reserve status by lining up future
Lease to Own purchases
Lease to Own for fire apparatus can be tailored to meet the needs of the agency.
Typically, the lease to own period ranges from five to fifteen years with payments being
made monthly, quarterly, or annually. Staff recommends a five to ten-year term as the
best practice is to fully own the engine before shifting the apparatus to reserve status.
Staff communicated with four Lease to Own financing companies to learn more about
the process and to evaluate interest rates. Earlier this year, three companies provided
formal quotes as one company only finances certain apparatus models offered through
select vendors.
• Community Leasing Partners (interest rates 2.42% - $2.69%)
• Leasing 2, Inc. (interest rates 1.9% - 2.22%)
• Pinnacle Public Finance (interest rates 2.22% - 2.47%)
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• REV Financial Services (did not submit a formal quote as financing
only available through select vendors that did not include Rosenbauer
America)
For the most part, the services offered by each financing company are very similar and
the focus becomes shopping for the most competitive interest rate. Based on the quotes
provided, specialization in the Fire and EMS markets, competitive interest rates, and
over twenty years of experience assisting organizations with Lease to Own purchases,
Leasing 2, Inc. is the recommended financing vendor.
For this second Type I fire engine, staff is recommending the City finance with Leasing
2, Inc. for a seven-year term at an interest rate of 2.03% for the purchase of the
Rosenbauer America Type I fire engine. This is the same seven-year rate offered by
Leasing 2, Inc. earlier this year when quotes were obtained. The cost to finance the
engine over the seven-year period is $56,857.36 with annual payments of $105,965.25.
This term allows the City to spread the cost over seven years at a relatively low cost
and frees up cash flow for other needed apparatus purchases over the next f ew years.
Based on the purchases identified for FY 22 and 23 and included in the approved
budget, staff included the funds needed for the annual payments, so no additional
funding is needed at this time. The Lease to Own process used by the City is not unlike
the average person who finances the purchase of a new personal vehicle over three to
six years for the best available interest rate versus waiting until they can save up the
funds to purchase the vehicle outright.
Additionally, the lease purchase option establishes “taxpayer equity”. Taxpayer equity
provides a more equitable method to pay for large expense items, like a fire engine,
over time so that past taxpayers are not bearing the full cost and near future taxpayers
pay their share. Stated a different way, it may not be equitable for today’s taxpayers to
pay the full amount of a $700,000 fire engine while the future taxpayers who receive
benefit of the new engine don’t share in the expense.
Moving forward with Leasing 2, Inc. requires the City to enter into a Lease-Purchase
and Escrow Agreement. Following Council approval of the Lease to Own Purchase,
staff will finalize these documents consistent with the terms noted above. Therefore,
staff is recommending that the City Council authorize the City A dministrator to review
and execute the final documents. The City Attorney will also review and approve the
documents to form.
As noted above, staff has included the expected lease payments in the Fleet Fund for
the current biennial budget and will continue to include the funds needed for the seven
annual payments.
ALTERNATIVES
As noted above, staff evaluated the option of going out to formal bid in lieu of
purchasing a second Rosenbauer Type I and for the reasons and savings noted above,
staff is recommending tagging on to the prior bid process to obtain the second needed
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Type I engine. Delaying the purchase and rebidding is not a good alternative as the
Rosenbauer Type I meets the City’s needs and requirements and pricing will likely be
higher in future bid processes.
With respect to the Lease-Purchase process, the alternative to the recommended
seven-year financing is to appropriate the full cost of $684,899.18 to the FY 22 budget
and pay for the Type I fire engine in full. This alternative is not recommended for the
cash flow and near-term additional apparatus purchases needed as documented in this
report.
Furthermore, alternatives to the seven-year financing period are five- or ten-year
financing periods; however, due to the additional near-term purchases this term and
payment for this Type I fire engine purchase is recommended. Also, Leasing 2, Inc. was
willing to match the prior seven-year term interest rate previously provided while the
five-year and ten-year term rates had increased.
RECOMMENDATION
Staff recommends to Council:
1. Award contract to Rosenbauer America for a Type I Fire Engine for a price not to
exceed $684.899.18 (Base price of $628,676 plus 56,223.18 in sales tax).
2. Adopt a resolution Authorizing the City Administrator to enter into a seven-year
Lease-Purchase Agreement with Leasing 2, Inc. to finance the purchase of the
second Type I Fire Engine in the amount of $684,899.18 purchased from
Rosenbauer America for a financing cost not to exceed 2.03% or $56,857.36.
NEXT STEPS
With Council’s approval, staff will move forward to finalize the purchase with
Rosenbauer America right away. In addition, staff will work with Leasing 2, Inc. to
finalize the Lease-Purchase and Escrow Agreement documents to fund the purchase of
the second Type I Fire Engine.
Attachments:
1. COG Resolution for Lease-Purchase Agreement with Leasing 2, Inc. Final for
9.13.21 Agenda Packet
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RESOLUTION NO. 2021-XX
RESOLUTION NO. 2021-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY
AUTHORIZING THE CITY ADMINISTRATOR TO FINALIZE AND
EXECUTE THE LEASE-PURCHASE AGREEMENT WITH LEASING 2,
INC. FOR A TYPE I FIRE ENGINE IN AN AMOUNT NOT TO EXCEED
$684,899.18 PURCHASED FROM ROSENBAUER AMERICA
WHEREAS, the City Council of the City of Gilroy has determined that a true and very real need exists for the
acquisition of a Type I Fire Engine to be used solely for essential governmental functions and not for private business
use; and
WHEREAS, the City of Gilroy has taken the necessary steps, including, without limitation to compliance
with legal bidding requirements, under applicable law to arrange for the acquisition of a Type I Fire Engine; and
WHEREAS, the City of Gilroy wishes to finance the purchase of a new Type I Fire Engine; and
WHEREAS, the City of Gilroy will purchase one Type I Fire Engine from Rosenbauer America in an amount
not to exceed $684,899.18; and
WHEREAS, Leasing 2, Inc. offers the ability finance the fire engine purchase for seven years at the interest
rate of 2.03%; and
WHEREAS, the City of Gilroy will enter into a Lease-Purchase Agreement with Leasing 2, Inc. in an amount
not to exceed $684,899.18.
NOW, THEREFORE, the City Council of the City of Gilroy hereby finds, determines, and resolves as
follows:
1. The terms of said Lease-Purchase Agreement and Escrow Agreement are in the best interest of the City of
Gilroy for the acquisition of a Type I Fire Engine.
2. The City Council designates Jimmy Forbis, City Administrator, as the person to finalize, execute, and deliver
the Lease-Purchase Agreement and Escrow Agreement and any related documents necessary to the
consummation of the transactions contemplated by the Lease-Purchase Agreement and Escrow Agreement.
PASSED AND ADOPTED this 13th day of September, 2021 by the following roll call vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
APPROVED:
____________________________
Marie Blankley, Mayor
ATTEST:
_____________ ____________
LeeAnn McPhillips, Interim City Clerk
7.A.a
Packet Pg. 46 Attachment: COG Resolution for Lease-Purchase Agreement with Leasing 2, Inc. Final for 9.13.21 Agenda Packet (3440 : Lease Purchase of
City of Gilroy
STAFF REPORT
Agenda Item Title: Approval of the City of Gilroy's 5-Year Street Repair Program
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Public Works Department
Submitted By: Daryl Jordan
Prepared By: Gary Heap
Gary Heap
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
Approval of the 5-Year Street Repair Program.
EXECUTIVE SUMMARY
As City staff has continued to inform the Council concerning the deteriorating condition
of the City’s roads. As part of the Fiscal Year 2022 and 2023 (FY22 & FY23) Adopted
Budget, Council formally adopted the repair of City streets as one of its highest
priorities.
As part of the budget adoption, Council allocated and directed staff to identify $3.9M in
annual funding towards the Street Repair Program over the next five years. With that
budgetary commitment, staff has determined how best to use these funds. Staff
recommends a blended use of the Metropolitan Transportation Commission’s (MTC’s)
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StreetSaver program while taking into consideration the need to repair failed streets that
carry significant traffic. This “blended” 5-year Street Repair Program meets both of
those criteria.
POLICY DISCUSSION
On March 8, 2021, Public Works Engineering staff presented an Introduction to the
City’s 5-Year Pavement Management Program. This included discussions on pavement
alternatives, pavement restoration approach, pavement program funding scenarios, and
funding options. Through those discussions, Council decided that a blended pavement
restoration approach would be best for the City, and that it would increase the City’s
annual paving budget from $1.8M per year to $3.9M per year for the next five years to
increase the City’s Pavement Condition Index (PCI) from its current rating of 62 to a
rating of 67 after five years. As funding for FY22 and FY23 was included in the adopted
budget for the next two fiscal years, staff will continue to work with Council to identify an
ongoing funding source in years three, four, and five.
BACKGROUND
At the March meeting, the City Council directed staff to use the blended approach in the
determination of which streets to pave over the next five years. The blended approach
primarily uses the annual StreetSaver recommendations, but also takes into
consideration the need to address some of the highest traveled “failed” condition streets
in the City. Two-thirds to three-quarters of the annual paving budget would be
dedicated to rehabilitating the streets identified by StreetSaver, and the remaining
annual funds would be dedicated to the reconstruction of failed streets. Depending on
which failed street is selected, pooling of money from one or more funding cycles m ay
be necessary to reconstruct the designated street. A map of the streets expected to be
paved over the next five years, using this approach, is attached to the staff report.
The Treatment Map shows what streets are planned to be paved over the next five
years. It includes streets that would not be typically recommended by StreetSaver due
to their poor or failed conditions but are streets that staff has identified as having high
use and need of repair. These streets include sections of Luchessa between Monterey
and Rossi, Leavesley east of the outlets to the City limit, Monterey south of Luchessa,
and Welburn between Wren and Monterey. As can be seen from the map, this provides
a distribution of work throughout the City over the next five years meeting the Council’s
Strategic Plan Goal of providing consistent and equitable street maintenance Citywide.
Funding for the Street Repair Program was also discussed at the March City Council
meeting. Staff presented four funding options that included:
• Maintain Current Budget ($1.8M per year) – This scenario does not prevent
the City’s PCI from continuing to decline. Using only the current funds available,
the City’s PCI will drop by five points over the next five years from 62 to 57, and
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the City’s deferred street maintenance costs will increase from $33.4M to
$53.7M.
• Maintain Current PCI ($3.46M per year) – This funding scenario will maintain
the City’s PCI value at 62 for the next five years, and the City’s deferred street
maintenance costs will increase from $33.4M to $48.4M.
• Increase PCI by 5 ($3.93M per year) – This funding scenario will increase the
City’s PCI value from 62 to 67 in the next five years, and the City’s deferred
street maintenance costs will increase from $33.4M to $46.3M.
• Increase PCI to 70 ($6.8M per year) – This funding scenario will increase the
City’s PCI value to 70 at the end of five years, and will nearly maintain our
current deferred street maintenance costs, only increasing from $33.4M to
$36.6M.
After reviewing the options, Council directed staff to identify funding to achieve the
$3.9M per year option that would increase the City’s PCI from 62 to 67 at the end of the
five year program. Staff has also created an educational web page on the City’s web
site to help the public understand our Paving Program in Gilroy. The web page titled,
“Better Roads Ahead: Gilroy’s Pavement Improvement Program” can be found here:
https://www.cityofgilroy.org/858/Better-Roads-Ahead
The site includes a discussion of how the City evaluates the pavement condition of
streets, benefits of that evaluation approach, the life cycle of asphalt and asso ciated
preventative maintenance and rehabilitation cost, and the various types of pavement
treatments used in Gilroy. Once the 5-Year Street Repair Program is approved by
Council, staff will include detailed maps of the streets to be paved over the next s everal
years.
ALTERNATIVES
The City Council can decide to reject or modify the proposed 5-Year Street Repair
Program. This alternative is not recommended. If Council were to reject the proposed
Street Repair Program, staff will continue to use the annual StreetSaver
recommendations to determine which streets to pave. This will result in continued
deterioration of some of the poorly rated streets planned to be reconstructed under the
blended approach.
FISCAL IMPACT/FUNDING SOURCE
The funding for our annual paving program will come from a variety of sources including
Measure B, SB-1, and the General Fund.
For FY22 and FY23, $3.4M has been appropriated annually from the following funds for
the program:
• General Fund (100) - $1.6M
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• SB -1 (215) - $0.9M
• Measure B (216) - $0.9M
Both, SB-1, and Measure B funds, have available fund balances to cover the remaining
$0.5M for FY22 and 23, to total the $3.9M Council target, and staff plans to request the
remaining appropriations when awarding the project.
For the latter three years of the five-year program, additional funding is being reviewed
and will be presented once identified.
NEXT STEPS
Once approved, staff will prepare plans for construction of the first-year streets in our
new 5-Year Street Repair Program. Staff will also update the Better Roads Ahead web
page to include a map showing the first two years of streets to be repaved under the
program. The City will also be eligible for the next round of Pavement Management
Technical Assistance Program (P-TAP) funding next summer and will be conducting
another evaluation of the City’s streets to determine the updated pavement condition
index (PCI).
PUBLIC OUTREACH
Staff will communicate all expected construction with the residents along the streets
scheduled for repair. Staff will also manage the Better Roads Ahead web page to
include information on street repair and resurfacing practices, and include a map
showing upcoming streets to be repaved.
Attachments:
1. 5-Year Pavement Scenario Map
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Scenario Years by TreatmentFY21-FY26 $3.9M Blended -All Treatments -Printed:5/4/2021
CITY OF GILROY
Test
Feature Legend
2021
2022
2023
2024
2025
9.A.a
Packet Pg. 51 Attachment: 5-Year Pavement Scenario Map (3424 : Approval of the 5-Year Street Repair Program)
City of Gilroy
STAFF REPORT
Agenda Item Title: Selection of Alternate Voting Delegate for the League of California
Cities 2021 Annual Conference
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted By: Jimmy Forbis
Prepared By: Jimmy Forbis
Anne Bybee
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
Appointment of a Council Member to serve as the alternate voting delegate for the City
of Gilroy at the League of California Cities 2021 Conference.
BACKGROUND
The League of California Cities Annual Conference is scheduled for September 22-24,
2021 in Sacramento. As a member agency of the League of California Cities, Gilroy
has the opportunity to participate in the consideration of resolutions that establish
League policy at the annual business meeting being held on Friday, Se ptember 24th.
In order to vote on League resolutions, the City Council must designate a voting
delegate and may appoint up to two alternate voting delegates. At the August 16, 2021
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Council Meeting, Council Member Tovar was selected as the Gilroy voting de legate, but
an alternate delegate was not named. At this time, Mayor Blankley is the only other
member of the Council scheduled to attend the League conference, therefore, she
should be named the alternate voting delegate.
RECOMMENDATION
Appoint Mayor Blankley to serve as Gilroy’s alternate voting delegate at the 2021
League of California Cities Conference.
NEXT STEPS
If the alternate voting delegate is approved, staff will update the information provided to
the League so it is clear that Council Member Tovar is the voting delegate and Mayor
Blankley is the alternate voting delegate.
Attachments:
1. LOCC Delegate information
Attachments:
1. League Delegate
9.B
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9.B.a
Packet Pg. 54 Attachment: League Delegate (3451 : League Delegate)
9.B.a
Packet Pg. 55 Attachment: League Delegate (3451 : League Delegate)
9.B.a
Packet Pg. 56 Attachment: League Delegate (3451 : League Delegate)
City of Gilroy
STAFF REPORT
Agenda Item Title: Presentation of Information on Reach Codes Pertaining to Building
Codes Adopted by the City of Gilroy
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted By: Jimmy Forbis
Prepared By: Jimmy Forbis
Bryce Atkins
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
None – this is an informational item.
EXECUTIVE SUMMARY
This agenda item is intended to present information to the City Council regarding
“reach” codes. Reach codes are optional amendments that may be made to the
California Building Standards Code (CBSC) when adopted by the City. Reach code
amendments, if adopted, would set higher standards pertaining to portions of the CBSC.
The usual application of reach codes is most notably related to environmental
conservation, but other subjects of the CBSC may also be amended as described later
in this report. The CBSC may be amended during adoption of the triennial California
Title 24 Code of Regulations update. This title, which is the CBSC, applies a standard
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building code throughout the State. Silicon Valley Clean Energy is scheduled to provide
to Council a presentation on reach codes as part of this staff report to Council.
POLICY DISCUSSION
Should the City consider and pursue possible adoption of reach codes during the next
CBSC update adoption process?
BACKGROUND
Every three years, the State of California adopts new building standards organized in
Title 24 of the California Code of Regulations. This code is referred to as the California
Building Standards Code (CBSC). This regular update of the CBSC is referred to as a
code cycle. The last code cycle was completed in late 2019 and took effect on January
1, 2020. The next code adoption cycle will take place in late 2022 and will take effect on
January 1, 2023.
As part of the triennial building code update process, cities and counties can choose to
adopt codes that exceed the minimum CBSC requirements. These higher standards are
amendments to the CBSC that are called “reach codes”. Reach codes must be filed with
the State and a cost effectiveness study is required for amendments to the Energy
Building Code (Title 24, Part 6)
ANALYSIS
Timeframe
The lead time for establishing reach codes varies from nine months to a full year. This is
the cause for the commencement of informational presentations and discussions nearly
a year before the adoption of the next CBSC commences. Below is a timeframe for the
establishment of reach codes, as projected by the California Energy Code and
Standards (CECS), a statewide utility program.
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The timeframe above identifies a period of six to nine months. However, the timeframe
does not consider the pandemic, and does not include deliberation time of Council
before initiation, nor likely includes the upcoming holiday season and the usual
slowdown that occurs at the height of the season. As such, a timeframe of nine months
to one year is more feasible.
Types of Reach Codes
CECS also identifies a listing of reach codes. These topical areas include the following:
• Building Efficiency/Renewables
o Whole building
o Equipment specific
• Electric Ready
o Pre-wiring
o Panel upgrades
o Electric vehicle readiness
o Electric vehicle charging
• Water
o Dual plumbing
o Onsite water reuse
o Water neutral development
• Information Disclosure
o Energy audits at time of listing, sale, or remodel
o Benchmarking electricity and/or water use at time of listing, sale, or
remodel
• Process Loads
o Commercial kitchen
o Elevators
o Escalators
o Controlled environment horticulture
In addition to this list, there may be other topical areas of the CBSC where staff may
wish to propose – and Council may wish to consider – establishing reach codes stricter
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than the CBSC. Further analysis will need to be conducted about which parts and topics
are candidates for reach codes to be established within the City of Gilroy. Per the 2019
Guide for Local Amendments of Building Standards1, there are ten sets of requirements
that are established by state laws that authorize local amendments. These include:
1. Local Amendments under the California Building Standards Law – for more
restrictive local amendments that are reasonably necessary because of local
climatic, geological, or topographical conditions.
2. Local Amendments under the State Housing Law – authorizes local amendments
to the building standards in Title 24, including green building standards, that
apply to residential occupancies, including hotels, motels, apartments, and
dwellings, and for amendment of HCD regulations that are reasonably necessary
because of local climatic, geological, or topographical conditions.
3. Local Amendments for Universal Design in Housing – authorizes local
ordinances for universal design in residential occupancies based on HCD
guidelines and the Universal Design Model Ordinance developed by HCD. In
general, the HCD model ordinance applies to new or substantially rehabilitated
single-family, duplex, and triplex residential dwellings, except for custom -built
homes, that are not otherwise subject to the accessibility requirements in Part 2
of Title 24. Such a local ordinance for universal design may make changes or
modifications in addition to or in excess of the accessibility requirements
contained in Title 24.
4. Local Amendments for Homeless Shelter Crisis - permits seven specific local
jurisdictions to adopt ordinances to address homeless shelter crises. These local
jurisdictions, upon declaring a shelter crisis, may in lieu of compliance with state
and local building approval procedures or state housing, health, habitability,
planning, and zoning or safety standards, procedures and laws, adopt
reasonable local standards and procedures for the design, site development and
operation of homeless shelters. Amendments were made to the legislation after
printing of the Guide which appears to open this option to any other city, county
or city and county with requisite processes to complete.
5. Local Amendments under the Fire Protection District Law – authorizes a local fire
protection district to adopt ordinances with fire and panic safety requirements
more restrictive than SFM’s fire and panic safety provisions in Title 24. Th e local
ordinance establishing more restrictive fire and panic safety requirements must
be limited only to that needed for local climatic, geological, or topographical
conditions.
1 May 2019, 3rd Edition, California Building Standards Commission, California Department of General
Services
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6. Local Amendments for Fire and Panic Safety – authorizes local government,
other than a fire protection district subject to HSC Section 13869.7, to adopt
more restrictive local amendments than the fire and panic safety provisions of
Title 24. Additionally, Section 13143.5, subsections (b) and (c) authorize a local
jurisdiction to require residential fire sprinkler systems in new housing, or when
retrofitting existing housing, when not otherwise required by Title 24.
7. Local Amendments for Energy Conservation – allows more rigorous local
amendments to the energy conservation provisions in the California Energy
Code. CCR, Title 24, Part 1, California Administrative Code, Chapter 10, Section
10- 106, requires local government to gain approval from the California Energy
Commission (CEC) for a local energy conservation requirement. Local
governments must apply to CEC for approval and provide supporting analysis on
how it was determined that the proposed local standard will save more energy
than the current provisions in Title 24, Part 6, and be cost effective.
8. Local Amendments under the State Historical Building Code – authorizes local
government to make amendments to the building standards in Part 8 of Title 24
for qualified historical buildings.
9. Local Amendments under the Earthquake Protection Law – ordinances relative to
building seismic retrofit standards for seismically hazardous buildings developed
pursuant to the Earthquake Protection Law (HSC Section 19100 et seq).
10. Local Amendments for Accessory Dwelling Units - Local amendments developed
for the purpose of regulating accessory dwelling units pursuant to Government
Code Section 65852.2 are subject to the requirements of those provisions of law
and local building code requirements that apply to detached dwellings as
appropriate.
Previous Reach Code Discussion
At the October 21, 2019 regular meeting of the Gilroy City Council, the Council seated
at that time received two reports from staff regarding reach codes for the code cycle
occurring that same year. The two staff reports focused on energy conservation
measures via electrical reach codes revolving around the following:
1. Full electrification of buildings – no gas lines whereby all heating and cooking
appliances are electric instead of gas fueled, as well as consideration of banning
natural gas installations in new construction.
2. Electric vehicle (EV) charging infrastructure – requiring new residential (single
family and multifamily), commercial and industrial facilities have EV charging
infrastructure, whether fully built or just ready for future installation, installed
during initial development and/or construction.
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The reports provided options for levels of reach codes regarding the intensity of the
standards possible. Council at the time declined to enact the identified reach codes for
the 2019 triennial update.
2022 Triennial CBSC Code Cycle
The next code cycle is set for publication in a little less than a year from now, July 1,
2022, based on previous triennial updates. The updated codes would become effective
January 1, 2023. Should Council desire to pursue reach codes the City has
approximately one year to complete the process for this code cycle. It is likely that there
will be new requirements in the next triennial update for these areas of the CBSC.
Effectively, what would have been considered a reach code may now be a requirement
of the new building code(s). Allowing the City’s staff and consultants the ability to
consider possible reach codes, in conjunction with the revised codes that will be
produced as part of the State’s update process, will be the most efficient and effective
process.
The determination to pursue analysis and discussion should be rendered soon. There
will be a demand for staff time, potentially consultant time as well, to develop the reports
and documents for the full process identified earlier in this report. There will need to be
adequate time available to complete the process and submit any required documents
for review by the appropriate state agencies for the reach codes to be adopted before
the CSBC becomes effective January 1, 2023.
ALTERNATIVES
None – this is an informational item.
FISCAL IMPACT/FUNDING SOURCE
None – this is an informational item.
CONCLUSION
Reach codes present an opportunity to establish higher standards than may be adopted
in the next update to the California Building Standards Code. There are long processes
that would need to commence soon if reach codes are to be considered for potential
adoption in the next code cycle. These processes will consume staff workload capacity
and likely require consultant time as well to complete required advanced documents
and analysis. To pursue reach codes, there will also likely be a fiscal impact. As this is
an early initial report, neither the fiscal impact amount nor the amount of staff time that
would be consumed pursuing reach codes is currently known. These figures would not
be knowable without further scoping of the proposed reach codes being considered , to
know which requirements are to be satisfied. Should Council in the future direct staff to
conduct an analysis, these investments of staff time and monetary resources will be
analyzed and estimated for Council consideration.
NEXT STEPS
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Should Council direct pursuit of reach codes, it may direct staff to bring back an action
item to Council for a full analysis on reach codes, and identification of what reach codes
are common and possible, and which may be recommended by staff for adoption.
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City of Gilroy
STAFF REPORT
Agenda Item Title: HouseKeys Quarterly Report
Meeting Date: September 13, 2021
From: Jimmy Forbis, City Administrator
Department: Community Development Department
Submitted By: Karen Garner
Prepared By: Karen Garner
Strategic Plan Goals
☐ Fiscal Stability
☐ Downtown
Revitalization
☐ Economic
Development
☐ Neighborhood Services
☐ Enhanced Public
Safety
☐ Workforce Stability ☐ Public Engagement
RECOMMENDATION
Receive report.
EXECUTIVE SUMMARY
The contract with HouseKeys approved by the City Council on April 19, 2021 requires
HouseKeys to submit a quarterly report on the general status of the Below Market Rate
programs which they administer for the City of Gilroy. Attached is the quarterly repor t
for April 1 through June 30, 2021.
BACKGROUND
At their April 19, 2021 meeting, the City Council approved a new contract with
HouseKeys beginning May 1, 2021, that expanded the scope of services they provide to
the City in support of below market rate (BMR) housing. Previously, HouseKeys
managed the BMR ownership program, but with the new contract, HouseKeys will now
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also be administering the City’s BMR loan and rental programs. The overall goal of the
expanded scope of services was to ensure sound, long-term investment into the City’s
BMR programs and maximize affordable housing opportunities for Gilroy residents.
Given the size and scope of the BMR rental program, it will take several months for
HouseKeys to get fully up to speed on all aspects of the p rogram. In addition,
HouseKeys has recently hired several new staff to help administer Gilroy’s programs.
With recent City staffing changes for housing related programs, HouseKeys and City
staff are now meeting regularly to get all BMR programs fully ope rational as quickly as
possible.
The current quarterly report is primarily reflective of BMR ownership program activity
which HouseKeys has been administering for several years. As HouseKeys begins
administration of the BMR rental and loan programs, activity data and tracking will be
added to the report. Specifically, the report shall include;
1. General program activity (BMR ownership, rental and loan programs).
2. BMR compliance, such as certifying buyer compliance for ownership units and
that BMR rental units are occupied by renters who continue to meet income
requirements and appropriate rent is being charged per HUD income limits.
3. Verification that loan activity for ownership units is in compliance with all
applicable terms and conditions.
4. Current inventory of all affordable units (ownership and rental) within Gilroy city
limits.
5. Resale value of all BMR homes as requested by the County annually.
6. Other information as needed for County and State reporting, such as data
necessary for the City’s annual General Plan and Housing Element reports.
HouseKeys is also required to submit annual compliance reports to the City.
ANALYSIS
Quarterly and annual reporting by HouseKeys is one tool to help ensure the City’s goals
of continued investment into BMR programs and maximizing affordable housing
opportunities for Gilroy residents are progressing. As HouseKeys continues to get up to
speed on the BMR rental program, the quarterly report will be expanded to include
related activities so that staff, Council and the public are informed of their progress.
FISCAL IMPACT/FUNDING SOURCE
The quarterly reports from HouseKeys are required as part of the agreement approved
by Council on April 19, 2021. Funding for the agreement was approved at that time and
is included in the adopted FY22 and 23 budget to be paid from the Housing Trust Fund
(Fund 259).
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NEXT STEPS
Staff will continue to meet regularly with HouseKeys staff as the onboarding process
continues. In addition, the City is in the process of hiring a Program Administrato r. One
of the primary roles of this position will be administration of affordable housing related
programs and services including oversight of the HouseKeys contract. In the interim,
oversight is being handled by the Senior Management Analyst in the City
Administrator’s Office as well as the Community Development Director.
Attachments:
1. HK-City of Gilroy by The Numbers Quarterly Report - Q2 2021
2. HK Approved Scope of Work
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Toll Free: 1-877-460-KEYS (5397)
Office (By Appointment)
358 Digital Drive
Morgan Hill, CA 95037
Mailing Address:
409 Tennant Station #395
Morgan Hill, CA 95037
info@housekeys.org
www.housekeys.org
Main Line: 408-684-8712
Main Fax: 408-684-8762
HK-City of Gilroy Quarterly By the Numbers Report - Q2 2021
April 1, 2021 – June 30, 2021
20 Number of Online BMR Home Buyer
Orientations & Weekly Friday/Saturday
(every other Saturday) FAQ’s Broadcasts
Friday & Saturday FAQ Broadcasts
• Eighteen (18) Friday/Saturday FAQ Online
Webinars were provided in Q2 2021.
1. Friday, April 2, 2021
2. Friday, April 16, 2021
3. Friday, April 23, 2021
4. Friday, April 30, 2021
5. Saturday, April 10, 2021
6. Saturday, April 24, 2021
7. Friday, May 7, 2021
8. Friday, May 14, 2021
9. Friday, May 21, 2021
10. Friday, May 28, 2021
11. Saturday, May 8, 2021
12. Saturday, May 22, 2021
13. Friday, June 4, 2021
14. Friday, June 11, 2021
15. Friday, June 18, 2021
16. Friday, June 25, 2021
17. Saturday, June 5, 2021
18. Saturday, June 19, 2021
BMR Home Buyer & Rental Orientation
• Two (2) BMR Orientations were provided
in Q2 2021
1. Wednesday, May 5, 2021,
6pm-7:30pm
2. Thursday, June 10, 2021, 6pm-7:30pm
171 # Of Registrants for HouseKeys-City of
Gilroy Weekly FAQ Friday/Saturday (every
other Saturday) and BMR Home Buyer
Online Orientation Webinars
(142) One hundred forty-two BMR Home
Buyer Orientation Webinar registrants
(29) Twenty-nine FAQ Friday/Saturday
registrants
N/A Number of New Construction Units Sold No New Construction units were available or
sold from
Q2 2021
10.B.a
Packet Pg. 67 Attachment: HK-City of Gilroy by The Numbers Quarterly Report - Q2 2021 (3447 : HouseKeys Quarterly Report)
Toll Free: 1-877-460-KEYS (5397)
Office (By Appointment)
358 Digital Drive
Morgan Hill, CA 95037
Mailing Address:
409 Tennant Station #395
Morgan Hill, CA 95037
info@housekeys.org
www.housekeys.org
Main Line: 408-684-8712
Main Fax: 408-684-8762
1
Number of Units Sold out of the Program 1. 1536 Bianca Way
N/A Opportunity Drawings (Lotteries held to
give buyers an opportunity to purchase an
affordable home
N/A Number of Acquisitions
141 Number of Application I.D.’s Issued to
people interested in the BMR
Homeownership Program
Q2 2021
6 Number of Refinance Ticket Requests
Currently being Processed.
6 Number Of Ticket Requests Processed
Q2 2021
1. Two (2) unit transfer info requests
2. One (1) City loan info request
3. Three (3) sale info requests
2 Number of BMR Closed Refinances
2 Number of Refinances Requests Pending
Closure
1 Number of Release of Resale Restriction
Agreements
1. 1536 Bianca Way
1 Number Reconveyances
1. 1536 Bianca Way
N/A Number of 2021 City of Gilroy BMR
Ownership Annual Certifications
Distributed
N/A Number of BMR Ownership Legal Cases
N/A Number of Rehab Projects
3 Total Number of BMR Program
(Ownership) Files that have crossed the
Underwriters Desk
10.B.a
Packet Pg. 68 Attachment: HK-City of Gilroy by The Numbers Quarterly Report - Q2 2021 (3447 : HouseKeys Quarterly Report)
10.B.b
Packet Pg. 69 Attachment: HK Approved Scope of Work (3447 : HouseKeys Quarterly Report)
10.B.b
Packet Pg. 70 Attachment: HK Approved Scope of Work (3447 : HouseKeys Quarterly Report)