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HomeMy WebLinkAboutCityCouncil_RegularSession_agenda_01_27_2025.PDFJanuary 27, 2025 | 6:00 PM Page 1 of 6 City Council Regular Meeting Agenda CITY COUNCIL REGULAR MEETING AGENDA CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, JANUARY 27, 2025 | 6:00 PM MAYOR Greg Bozzo COUNCIL MEMBERS Dion Bracco Tom Cline Terence Fugazzi Zach Hilton Carol Marques Kelly Ramirez CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion. Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing. Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure. During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City. Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. January 27, 2025 | 6:00 PM Page 2 of 6 City Council Regular Meeting Agenda FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions 2. CEREMONIAL ITEMS - Proclamations and Awards 2.1. Presentation of Certificates of Commendation for Pajaro River Watershed Cleanup 2.2. Presentation of Retirement Proclamations to Marc Stelling, Michael Pardini, and Michael Beebe 3. COUNCIL CORRESPONDENCE (Informational Only) 4. PRESENTATIONS TO THE COUNCIL 4.1. Presentation from the Gilroy Tennis Club/Tennis Center January 27, 2025 | 6:00 PM Page 3 of 6 City Council Regular Meeting Agenda 4.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda. Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited. 5. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team (alternate), VTA Policy Advisory Committee Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and Community Development Advisory Committee Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate) Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate) January 27, 2025 | 6:00 PM Page 4 of 6 City Council Regular Meeting Agenda 6. BOARD AND COMMISSION INTERVIEWS 6.1. Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on February 3, 2025 1. Staff Report: Beth Minor, Interim City Clerk 2. Possible Action: Staff recommends the Council interview those applicants who could not attend the interviews held on Monday, January 6, 2025. 7. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order. 7.1. Approval of the Action Minutes of the January 6, 2025 City Council Regular Meeting 7.2. Approve the Donation of Maui, a Trained Therapy Dog from the Leadership Gilroy Class of 2024 7.3. Adoption of an Ordinance Approving the First Amendment to the Development Agreement Between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch Project to Extend the Term of the Development Agreement by Three Years 7.4. Approve a Resolution Amending Resolution No. 2023-27 to Reduce the Number of Council Members Serving on the Downtown Committee. 8. BIDS AND PROPOSALS 8.1. Award a Three-Year Contract to Secure Guard Security Services in a Total Amount of $233,451 with an Annual Not-to-Exceed Amount of $77,817 for Park Patrol Security Services, with Up to Two, One-Year Extension Options 1. Staff Report: Matt Jones, Deputy Public Works Director 2. Public Comment 3. Possible Action: City Council: 1. Approve the award of a three-year agreement with Secure Guard Security Services for Park Patrol Security Services in the amount of $233,451, with an annual not-to-exceed amount of $77,817 and with two, one-year extension options. 2. Authorize the City Administrator to execute the contract and associated documents. 8.2. Award a Contract to Apex Companies for the FY25 Installation of Small Trash Capture Devices Project No. 25-PW-293 in the amount of $189,800; Approve a Budget Amendment; Approve a Project Contingency of $60,200; Approve a Total Project Expenditure of $250,000 for Construction; and Adopt a Resolution Amending the Fiscal Year 2025 Budget January 27, 2025 | 6:00 PM Page 5 of 6 City Council Regular Meeting Agenda 1. Staff Report: Daniel Padilla, City Engineer 2. Public Comment 3. Possible Action: 1. Award a contract in the amount of $189,800 to Apex Companies for FY25 Small Trash Capture Devices Project (No. 25-PW-293); Approve a project contingency of $60,200; Approve a total project expenditure of $250,000; and Authorize the City Administrator to execute the contract and associated documents. 2. Adopt a resolution amending the Fiscal Year 2024-25 budget in Fund 410 – Storm Drain Development Fund and in Fund 422 – Stormwater Management Fund. 9. PUBLIC HEARINGS 10. UNFINISHED BUSINESS 10.1. Inclusionary Housing Policy Update 1. Staff Report: Sharon Goei, Community Development Director 2. Public Comment 3. Possible Action: Receive update on inclusionary housing policy work. 11. INTRODUCTION OF NEW BUSINESS 11.1. 2025 City Administrator Performance Evaluation Process 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Council appoints a three-member Council sub-Committee and direct them to: 1. Engage and interview a consultant to establish the annual City Administrator performance evaluation process; 2. Provide a recommendation to the full Council for a consultant tasked with creating and implementing an evaluation process for the City Administrator that utilizes industry standards and best practices and complies with the International City Management Association (ICMA) guidelines for the City Administrator to obtain certification as a Credentialed Manager (CM). 11.2. Approve Purchase of Vehicle Incursion Barriers 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Approve the purchase of Vehicle Incursion Barrier Systems from Meridian Rapid Defense Group for a total of $295,682.11. January 27, 2025 | 6:00 PM Page 6 of 6 City Council Regular Meeting Agenda 12. FUTURE COUNCIL INITIATED AGENDA ITEMS 13. CITY ADMINISTRATOR'S REPORTS 14. CITY ATTORNEY'S REPORTS 15. CLOSED SESSION 15.1. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Gandolfi Investments, LLC v. City of Gilroy, et.al., Superior Court for the County of Santa Clara, Case Number 24CV444165, filed July 26, 2024. 16. ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5). 17. ADJOURNMENT FUTURE MEETING DATES February 2025 3 Regular Meeting - 6:00 p.m 12 Strategic Planning Study Session – 8:30 AM 24 Regular Meeting/Joint Meeting with GUSD - 6:00 p.m March 2025 3 Regular Meeting - 6:00 p.m 17 Regular Meeting - 6:00 p.m April 2025 7 Regular Meeting - 6:00 p.m 21 Regular Meeting - 6:00 p.m Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03. Access the 2025 City Council Meeting Calendar at https://gilroy.city/2025.