HomeMy WebLinkAboutCityCouncil_RegularSession_agendapacket_02_03_2025.PDFFebruary 3, 2025 | 6:00 PM Page 1 of 6 City Council Regular Meeting
Agenda
CITY COUNCIL
REGULAR MEETING
AGENDA
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, FEBRUARY 3, 2025 | 6:00 PM
MAYOR
Greg Bozzo
COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org
AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING
PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep
your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.
Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna
Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council
before the meeting. Comments are also available at bit.ly/3NuS1IN.
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or
someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.
Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section
1094.6 of the California Code of Civil Procedure.
During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will
happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's
a significant risk of a lawsuit against the City.
Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the people's
business. This ordinance assures that deliberations are conducted before the people and that
City operations are open to the people's review.
February 3, 2025 | 6:00 PM Page 2 of 6 City Council Regular Meeting
Agenda
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.
If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or
cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el
Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo
electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org.
To access written translation during the meeting, please scan the QR Code or
click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código
QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en
asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el
dispositivo.
The agenda for this meeting is outlined as follows:
1. OPENING
1.1. Call to Order
1.2. Pledge of Allegiance
1.3. Invocation
1.4. City Clerk's Report on Posting the Agenda
1.5. Roll Call
1.6. Orders of the Day
1.7. Employee Introductions
2. CEREMONIAL ITEMS - Proclamations and Awards
3. COUNCIL CORRESPONDENCE (Informational Only)
3.1. Departmental Workplan Update
4. PRESENTATIONS TO THE COUNCIL
4.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
CITY COUNCIL
February 3, 2025 | 6:00 PM Page 3 of 6 City Council Regular Meeting
Agenda
This part of the meeting allows public address on non-agenda topics
within the Council's jurisdiction. To speak, complete a Speaker's Card from
the entrances and give it to the City Clerk. Speaking time ranges from 1-3
minutes based on the Mayor's discretion. Extended discussions or actions
on non-agenda items are restricted by law. For Council action, the topic
may be listed on a future agenda.
Email written comments on non-agenda topics
to publiccomments@cityofgilroy.org or mail them to City Hall, 7351
Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These
comments, available at City Hall, will be shared with the Council and
included in the meeting record. Late submissions will be shared as soon
as possible. A 10-page limit applies to hard-copy materials, but electronic
submissions are unlimited.
5. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint
Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water
Resources Committee, SCRWA
Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley
Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California
Welcome Center, VTA Mobility Partnership Committee
Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library
Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board,
Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan
2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South
County Youth Task Force Policy Team (alternate), VTA Policy Advisory Committee
Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors
(alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara
Housing and Community Development Advisory Committee
Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate),
Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board,
Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional
Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA
Mobility Partnership Committee, VTA Policy Advisory Committee (alternate)
Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water
Resources Committee, South County Youth Task Force Policy Team, VTA Board of
Directors (alternate), Santa Clara Housing and Community Development Advisory
Committee (alternate)
6. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member
of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval
vote. If removed, the item will be discussed in its original order.
February 3, 2025 | 6:00 PM Page 4 of 6 City Council Regular Meeting
Agenda
6.1. Authorize the City Administrator to Execute the Grant Agreement Under
the Fiscal Year 2024 Safe Streets and Roads for All (SS4A) Grant
6.2. Adopt a Resolution Approving the City to Enter into the Joint Powers
Agreement with the Cities Association of Santa Clara County and
Authorizing the City Administrator to Execute the Agreement
7. BIDS AND PROPOSALS
7.1. Award a Three-Year Contract to Swimming Swan LLC in the Amount of
$816,492.42 to Serve as the Christopher High School Aquatics Center
Operator Beginning in 2025 through 2027, with Two, One-Year Extension
Options
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
1. Award a three-year contract with two, one-year extension options to
Swimming Swan LLC to serve as the Christopher High School Aquatics
Center Operator from 2025 through 2027 in the total amount of
$816,492.42:
$258,998.39 (Year 1)
$271,948.31 (Year 2)
$285,545.72 (Year 3)
$816,492.42 (3-Year Total)
2. Authorize the City Administrator to execute the contract and associated
documents.
8. PUBLIC HEARINGS
9. UNFINISHED BUSINESS
9.1. Selection and Appointment of Boards, Commissions, and Committee
Members
1. Staff Report: Beth Minor, Interim City Clerk
2. Public Comment
3. Possible Action:
Review the applications and interviews from the candidates and proceed with
the formal appointment of suitable candidates to the vacant positions on the
following Boards and Commissions: Art and Culture Commission, Library
Commission, Library Bond Oversight Committee, Open Government
Commission, Parks and Recreation Commission, Personnel Commission,
Physically Challenged Commission, Planning Commission, and Youth
Commission.
10. INTRODUCTION OF NEW BUSINESS
February 3, 2025 | 6:00 PM Page 5 of 6 City Council Regular Meeting
Agenda
10.1. Review of the City Council Norms
1. Staff Report: Jimmy Forbis, City Administrator
2. Public Comment
3. Possible Action:
Council review the norms.
11. ADJOURN TO THE MEETING OF THE GILROY PUBLIC FACILITIES FINANCING
AUTHORITY
12. OPENING (GILROY PUBLIC FACILITIES FINANCING AUTHORITY)
12.1. Call to Order
12.2. Roll Call
13. CONSENT CALENDAR (GILROY PUBLIC FACILITIES FINANCING AUTHORITY)
13.1. Approval of the Action Minutes of the March 4, 2024 Gilroy Public Facilities
Financing Authority Meeting
13.2. Adoption of a Resolution Setting the Budget for Fiscal Year 2025-26
14. ADJOURN TO THE MEETING OF THE GILROY CITY COUNCIL
15. FUTURE COUNCIL INITIATED AGENDA ITEMS
16. CITY ADMINISTRATOR'S REPORTS
16.1. Santa Teresa Fire Station Update
17. CITY ATTORNEY'S REPORTS
18. CLOSED SESSION
18.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec. 17A.8
Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy,
CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031,
810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011,
810-19-014)
Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia,
Economic Development Manager
Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC
Under Negotiations: Price and terms of payment for sale or lease.
18.2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending
Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government
Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Gandolfi
Investments, LLC v. City of Gilroy, et.al., Superior Court for the County of
Santa Clara, Case Number 24CV444165, filed July 26, 2024.
February 3, 2025 | 6:00 PM Page 6 of 6 City Council Regular Meeting
Agenda
18.3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.
Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision
(d) and Paragraph (3) of Subdivision (e) of Government Code Section
54956.9 and Gilroy City Code Section 17A.11 (3) (b), based upon receipt of
a written communication from Shenkman & Hughes, PC (available for
inspection upon request at the office of the City Clerk). One case as
defendant.
18.4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC
Sec. 54956.8 and GCC Sec. 17A.8
Properties: APNs 841-10-010 and 841-10-028
Negotiators: Jimmy Forbis, City Administrator
Other Party to Negotiations: Jessup Roberta A Trustee (Jessup
Transportation, Inc.)
Under Negotiation: Price and terms of payment
19. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council
Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b);
Public Report of the vote to continue in closed session if required under GCC Section
17A.11(5).
20. ADJOURNMENT
FUTURE MEETING DATES
February 2025
12 Strategic Planning Study Session – 8:30 AM
24 Regular Meeting/Joint Meeting with GUSD - 6:00 p.m
March 2025
3 Regular Meeting - 6:00 p.m
17 Regular Meeting - 6:00 p.m
April 2025
7 Regular Meeting - 6:00 p.m
21 Regular Meeting - 6:00 p.m
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on
YouTube at https://bit.ly/45jor03.
Access the 2025 City Council Meeting Calendar at https://gilroy.city/2025.
Page 1 of 3
City of Gilroy
STAFF REPORT
Agenda Item Title:Authorize the City Administrator to Execute the Grant
Agreement Under the Fiscal Year 2024 Safe Streets
and Roads for All (SS4A) Grant
Meeting Date:February 3, 2025
From:Jimmy Forbis, City Administrator
Department:Public Works
Submitted By:Daniel Padilla, City Engineer
Prepared By:Shaun Wright, Engineer I
STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure
RECOMMENDATION
Authorize the City Administrator to Execute the Grant Agreement for the Fiscal Year
2024 Safe Streets and Roads for All (SS4A) Grant.
EXECUTIVE SUMMARY
The Safe Streets and Roads for All (SS4A) program, administered by the Federal
Highway Administration (FHWA), provides funding to support local agencies in creating
safer roadways. The program aims to reduce traffic-related fatalities and serious injuries
through initiatives such as action plans and implementation projects. The City was
awarded a $190,000 SS4A grant for the development of a Gilroy Comprehensive
Roadway Safety Action Plan (GCRSP), also known as a Local Road Safety Plan
(LRSP). Approval to execute the grant agreement is needed to proceed with this
project, which will identify and prioritize safety improvements, align with regional plans,
and position the City for future funding opportunities.
BACKGROUND
The Safe Streets and Roads for All (SS4A) program, administered by the Federal
Highway Administration (FHWA), provides funding to support local agencies in creating
safer roadways. The program aims to reduce traffic-related fatalities and serious injuries
6.1
p. 7 of 221
Authorize the City Administrator to Execute the Grant Agreement Under the Fiscal Year 2024
Safe Streets and Roads for All (SS4A) Grant
City of Gilroy City Council Page 2 of 3 February 3, 20251
8
9
6
through initiatives such as action plans and implementation projects. The City was
awarded a $190,000 SS4A grant for the development of a Gilroy Comprehensive
Roadway Safety Action Plan (GCRSP), also known as a Local Road Safety Plan
(LRSP). The SS4A grant requires a 20% city match. This results in a maximum city cost
of $47,500 and a maximum total project cost of $237,500. In October 2024, City Council
approved a resolution amending the budget for the City of Gilroy for fiscal year 2024-25
appropriating various grant awards, including the awarded SS4A grant.
The GCRSP will analyze roadway safety conditions and create a prioritized list of
improvement projects based on a data-driven and collaborative approach. Developing a
local roadway safety plan is a requirement to qualify for additional roadway safety
funding opportunities through FHWA and Caltrans.
ANALYSIS
The SS4A grant will fund the development of the GCRSP. The plan will:
Align with City and regional transportation planning documents such as the City
General Plan, Traffic Circulation Master Plan, Caltrans’ Strategic Highway Safety
Plan, and the Safe Systems approach.
Analyze collision data and roadway conditions to develop a prioritized list of safety
improvements.
Include funding, implementation, monitoring, and evaluation plans to address
systemic traffic safety concerns.
Be data driven and objective with some opportunities to engage stakeholders
and the community to identify traffic safety concerns.
ALTERNATIVES
City Council authorization of the grant agreement is necessary to proceed with the
project. Without approval, the City will be unable to accept and use the grant funds,
essentially rejecting and terminating the grant.
FISCAL IMPACT/FUNDING SOURCE
The total project cost is estimated at $237,000. The grant provides a maximum of
$190,000. The City's match will be a maximum of $47,500 from Fund 205 - Gas Tax;
this amount may be reduced by staff time that may be considered for the match.
PUBLIC OUTREACH
Stakeholder engagement will occur during the development of the Gilroy
Comprehensive Roadway Safety Action Plan (Local Road Safety Plan).
NEXT STEPS
6.1
p. 8 of 221
Authorize the City Administrator to Execute the Grant Agreement Under the Fiscal Year 2024
Safe Streets and Roads for All (SS4A) Grant
City of Gilroy City Council Page 3 of 3 February 3, 20251
8
9
6
1. Upon City Council authorization and receipt of the final grant agreement from the
SS4A team, the City Administrator will execute it.
2. Staff will issue a Request for Proposals (RFP) to hire a consultant to develop the
Gilroy Comprehensive Roadway Safety Action Plan (the City’s Local Road Safety
Plan)
3. The consultant contract will be brought to the City Council for approval.
Attachments:
1. Draft Grant Agreement
6.1
p. 9 of 221
6.1
p. 10 of 221
6.1
p. 11 of 221
6.1
p. 12 of 221
6.1
p. 13 of 221
6.1
p. 14 of 221
6.1
p. 15 of 221
6.1
p. 16 of 221
6.1
p. 17 of 221
6.1
p. 18 of 221
6.1
p. 19 of 221
6.1
p. 20 of 221
6.1
p. 21 of 221
6.1
p. 22 of 221
6.1
p. 23 of 221
6.1
p. 24 of 221
6.1
p. 25 of 221
6.1
p. 26 of 221
6.1
p. 27 of 221
6.1
p. 28 of 221
6.1
p. 29 of 221
6.1
p. 30 of 221
6.1
p. 31 of 221
6.1
p. 32 of 221
6.1
p. 33 of 221
6.1
p. 34 of 221
6.1
p. 35 of 221
6.1
p. 36 of 221
6.1
p. 37 of 221
6.1
p. 38 of 221
6.1
p. 39 of 221
6.1
p. 40 of 221
6.1
p. 41 of 221
6.1
p. 42 of 221
6.1
p. 43 of 221
6.1
p. 44 of 221
6.1
p. 45 of 221
6.1
p. 46 of 221
6.1
p. 47 of 221
6.1
p. 48 of 221
6.1
p. 49 of 221
6.1
p. 50 of 221
6.1
p. 51 of 221
6.1
p. 52 of 221
6.1
p. 53 of 221
6.1
p. 54 of 221
6.1
p. 55 of 221
6.1
p. 56 of 221
6.1
p. 57 of 221
6.1
p. 58 of 221
6.1
p. 59 of 221
6.1
p. 60 of 221
6.1
p. 61 of 221
6.1
p. 62 of 221
6.1
p. 63 of 221
6.1
p. 64 of 221
6.1
p. 65 of 221
6.1
p. 66 of 221
6.1
p. 67 of 221
6.1
p. 68 of 221
6.1
p. 69 of 221
6.1
p. 70 of 221
6.1
p. 71 of 221
6.1
p. 72 of 221
6.1
p. 73 of 221
6.1
p. 74 of 221
6.1
p. 75 of 221
6.1
p. 76 of 221
6.1
p. 77 of 221
6.1
p. 78 of 221
6.1
p. 79 of 221
6.1
p. 80 of 221
6.1
p. 81 of 221
6.1
p. 82 of 221
6.1
p. 83 of 221
6.1
p. 84 of 221
6.1
p. 85 of 221
6.1
p. 86 of 221
6.1
p. 87 of 221
6.1
p. 88 of 221
6.1
p. 89 of 221
6.1
p. 90 of 221
6.1
p. 91 of 221
6.1
p. 92 of 221
6.1
p. 93 of 221
Page 1 of 2
City of Gilroy
STAFF REPORT
Agenda Item Title:Adopt a Resolution Approving the City to Enter into
the Joint Powers Agreement with the Cities
Association of Santa Clara County and Authorizing
the City Administrator to Execute the Agreement
Meeting Date:February 3, 2025
From:Jimmy Forbis, City Administrator
Department:Administration
Submitted By:Bryce Atkins, Assistant to the City Administrator
Prepared By:Bryce Atkins, Assistant to the City Administrator
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Council adopt the proposed resolution approving the entrance into the Cities
Association of Santa Clara County and authorizing the City Administrator to execute the
agreement.
BACKGROUND
The City of Gilroy withdrew from the Cities Association of Santa Clara County (CASCC)
in 2022, after issues with actions taken by the CASCC regarding the nature of
employees hired by CASCC, as well as liability exposure to the City as a result, and the
general focus on the San Jose region regarding CASCC’s activities and positions. On
December 20, 2024, the CASCC issued a letter to the City of Gilroy asking the City to
rejoin. At its January 6, 2025 regular meeting, the Gilroy City Council discussed the
invitation letter which identified changes that had been made, addressing many of the
issues that had caused the City to separate from the association. Council issued
direction to re-join the CASCC, which now is a Joint Powers Agency (JPA).
ANALYSIS
6.2
p. 94 of 221
Adopt a Resolution Approving the City to Enter into the Joint Powers Agreement with the Cities
Association of Santa Clara County and Authorizing the City Administrator to Execute the
Agreement
City of Gilroy City Council Page 2 of 2 February 3, 2025
In order to effectuate the reinstatement of Gilroy as a member agency, a resolution
must be adopted to approve the agreement. This item is ministerial in nature to meet
the requirements of the CASCC for membership. Attached to this staff report is the
subject resolution and the JPA to which the City will be joining.
ALTERNATIVES
Council may amend or reject the resolution. The agreement is required for membership,
and without joining the JPA agreement, the City would not become a member.
FISCAL IMPACT/FUNDING SOURCE
To rejoin, the City is required to issue a payment for Fiscal Year 2024-25 in the amount
of $14,609. Although not specifically included in the budget, there is sufficient
appropriations that may be used for this purpose in the General Fund. Future year
payments will be included in the budget process, but are not currently known at this
time. The fees have remained flat over the past three years, so it is anticipated that the
amount for the next fiscal year may be slightly above the total, but not expected by staff
to deviate significantly based on assertions made by the CASCC.
PUBLIC OUTREACH
This item has been included on the publicly posted agenda for this meeting, and was
discussed previously in a public meeting with Council on January 6, 2025.
NEXT STEPS
Once approved, the resolution will be submitted to the Mayor for signature, and the JPA
agreement will be submitted to the City Administrator to sign. Both will then be
transmitted to the CASCC along with the dues payment to complete the process of
rejoining.
Attachments:
1. Proposed Resolution
2. Attachment A - Joint Powers Agency Agreement for Cities Association of Santa Clara
County
6.2
p. 95 of 221
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY
APPROVING THE CITIES ASSOCIATION OF SANTA CLARA
COUNTY JOINT POWERS AGENCY AGREEMENT AND
AUTHORIZING ITS EXECUTION BY THE CITY ADMINISTRATOR
WHEREAS, the City of Gilroy (“City”), acting pursuant to Article 1 (commencing
with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Government Code of the
State of California (the “JPA Law”), may enter into a joint exercise of powers agreement
with one or more other public agencies pursuant to which such contracting parties may
jointly exercise any power common to them and, pursuant to Government Code Section
6588, to exercise certain additional powers; and
WHEREAS, the City and the Cities Association of Santa Clara County
(“CASCC”) mutually desire for the City to join the CASCC as a member agency; and
WHEREAS, pursuant to JPA Law and the requirements of the CASCC, the City
Council must approve the City to enter into the joint powers agreement (Attached as
Attachment A and incorporated herein) and authorize the City Administrator to execute
the agreement; and
WHEREAS, under California law and the Joint Powers Agency Agreement (“JPA
Agreement”), the CASCC is a public entity separate and apart from the parties to the
JPA Agreement, and the debts, liabilities and obligations of the CASCC will not
constitute debts, liabilities and obligations of the City or any representative of the City
serving on the governing body or other boards of CASCC.
NOW, THEREFORE, the City Council of the City of Gilroy does hereby resolve,
determine, and order as follows:
Section 1. The City hereby approves becoming a member agency and enters into
the JPA Agreement for the CASCC.
Section 2. The City Administrator is hereby authorized to execute the agreement and
any associated documents required to effectuate the above.
PASSED AND ADOPTED this 3rd day of February 2025 by the following roll call
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED:
______________________________
Greg Bozzo, Mayor
6.2
p. 96 of 221
Resolution No. 2025-XX
Approving the JPA Agreement with the Cities Association of Santa Clara County
City Council Regular Meeting | February 3, 2025
Page 2 of 4
ATTEST:
Beth Minor, Interim City Clerk
6.2
p. 97 of 221
Resolution No. 2025-XX
Approving the JPA Agreement with the Cities Association of Santa Clara County
City Council Regular Meeting | February 3, 2025
Page 3 of 4
CERTIFICATE OF THE CLERK
I, BETH MINOR, Interim City Clerk of the City of Gilroy, do hereby certify that the
attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a
City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of
said held on Council held Monday, February 3, 2025, with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official
Seal of the City of Gilroy this Date.
____________________________________
Beth Minor
Interim City Clerk of the City of Gilroy
(Seal)
6.2
p. 98 of 221
Resolution No. 2025-XX
Approving the JPA Agreement with the Cities Association of Santa Clara County
City Council Regular Meeting | February 3, 2025
Page 4 of 4
ATTACHMENT A
JOINT POWERS AGENCY
AGREEMENT FOR CITIES
ASSOCIATION OF SANTA CLARA
COUNTY
6.2
p. 99 of 221
6.2
p. 100 of 221
6.2
p. 101 of 221
6.2
p. 102 of 221
6.2
p. 103 of 221
6.2
p. 104 of 221
6.2
p. 105 of 221
6.2
p. 106 of 221
6.2
p. 107 of 221
6.2
p. 108 of 221
6.2
p. 109 of 221
6.2
p. 110 of 221
6.2
p. 111 of 221
6.2
p. 112 of 221
6.2
p. 113 of 221
6.2
p. 114 of 221
6.2
p. 115 of 221
6.2
p. 116 of 221
6.2
p. 117 of 221
6.2
p. 118 of 221
6.2
p. 119 of 221
6.2
p. 120 of 221
6.2
p. 121 of 221
6.2
p. 122 of 221
6.2
p. 123 of 221
6.2
p. 124 of 221
6.2
p. 125 of 221
6.2
p. 126 of 221
6.2
p. 127 of 221
6.2
p. 128 of 221
6.2
p. 129 of 221
6.2
p. 130 of 221
Page 1 of 7
City of Gilroy
STAFF REPORT
Agenda Item Title:Award a Three-Year Contract to Swimming Swan LLC
in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator
Beginning in 2025 through 2027, with Two, One-Year
Extension Options
Meeting Date:February 3, 2025
From:Jimmy Forbis, City Administrator
Department:Recreation
Submitted By:Bryce Atkins, Assistant to the City Administrator
Prepared By:Adam Henig, Recreation Manager
STRATEGIC PLAN GOALS Ensure Neighborhood Equity from City Services
RECOMMENDATION
1. Award a three-year contract with two, one-year extension options to Swimming
Swan LLC to serve as the Christopher High School Aquatics Center Operator
from 2025 through 2027 in the total amount of $816,492.42:
$258,998.39 (Year 1)
$271,948.31 (Year 2)
$285,545.72 (Year 3)
$816,492.42 (3-Year Total)
2. Authorize the City Administrator to execute the contract and associated
documents.
EXECUTIVE SUMMARY
Due to the pandemic-related reduction of recreational services, the City’s
aquatics program at Christopher High School (CHS) was eliminated in 2020. To
provide public swim lessons and recreational swimming in 2022, a request for
proposals (RFP) was distributed, seeking the services of an aquatics operator to
7.1
p. 131 of 221
Award of Contract to Swimming Swan, LLC in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator in 2025 through 2027 (Project No.25-RFP-AD-
513)
City of Gilroy City Council Page 2 of 7 February 3, 20251
8
8
7
manage the CHS Aquatics Center. Council approved the vendor Swimming Swan
LLC, who operated CHS Aquatics Center from 2022 through 2024. A second
RFP for this project was issued and Swimming Swan LLC was selected by City
staff among the two submissions received. Staff recommends that the City
Council approve Swimming Swan LLC to serve as the aquatics operator for the
next three years, with two, one-year extension options. Their management fee of
$816,492.42 will cover insurance, certifications, equipment and any additional
administrative expenditures from 2025 through 2027.
BACKGROUND
The Christopher High School Aquatics Center was built in partnership with the
Gilroy Unified School District (GUSD) and opened to the public in the summer of
2012. Through 2019, the Gilroy Recreation Department operated a seasonal
aquatics program at Christopher High School, with swimming lessons, recreation
swim, certification classes, water aerobics and a private party reservation
program.
During the pandemic the pool was closed to the public. To reopen the Aquatics
Center and offer residents swim lessons and recreation swim, an RFP was
initiated for the services of an aquatics operator. Prospective vendors were asked
about their qualifications, aquatic operation experience, program plans,
registration process, its communication process, references, quality assurance,
risk management and insurance. Among the submissions received was
Swimming Swan LLC, who was ultimately selected by the City Council.
Three years later, a new RFP was issued on November 26, 2024. Vendors had
three weeks to submit their proposal, during which time there were opportunities
to submit questions and schedule an optional site visit. There were only two
proposals submitted. The RFP selection committee was comprised of three City
staff: the Facilities Superintendent, Recreation Manager and Recreation
Supervisor.
ANALYSIS
The two proposals submitted were from USA Management and Swimming Swan
LLC. The average scoring and proposed management fees are provided below:
Proposing Firm
Average
Evaluator
Score
Proposed Fee
Amount
Swimming Swan 91 $258,894.41
USA Management 33 $197,370.00
7.1
p. 132 of 221
Award of Contract to Swimming Swan, LLC in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator in 2025 through 2027 (Project No.25-RFP-AD-
513)
City of Gilroy City Council Page 3 of 7 February 3, 20251
8
8
7
The committee scored and selected Swimming Swan, the current operator, to
recommend to the City Council to operate the Christopher High School Aquatics
Center from 2025 to 2027 with two, one-year extension options. The key points,
but not an exhaustive list, of the scoring difference between the two firms is that
USA Management’s proposal:
Overall did not propose a scope of services consistent with what was
asked for in the RFP;
The management fee listed above does not include certifications, on call
team responses, nor uniforms for each team member, each with additional
costs that could not be determined in totality, despite being listed in their
scope of services. Only the fee for the first year was included, without
mention of any increase over the remaining years. The management fee
was also listed as a “silver package” and was not really reflective of the
services asked for;
Proposed their own form of agreement to sign, which was not consistent
with the RFP terms of using the City’s form of agreement;
Information about the assigned staff qualifications was severely lacking,
Did not demonstrate an understanding of the scope of work in the RFP
No substantive content about the programs or services proposed, nor a
proposed schedule, that informs the City of exactly what and how they
would provide recreational swimming services to the community
Proposed contract from USA Management appears to only be contracting
for the pool manager, and ambiguous about if they are including other
personnel in the agreement, or if the City is required to pay staff members
directly, increasing the cost.
Based in San Diego, Swimming Swan LLC was established in 2014. They offer
individual and group swim lessons for all ages and all levels as well as provide
lifeguard training and management for community recreation swim. In addition to
their experience working with homeowner associations and hotels in California
and Nevada, Swimming Swan has operated as the City of Gilroy’s contracted
aquatics operator since 2022. Swimming Swan is also contracted with other
government agencies such as Clark County in Nevada, the City of Delano, and
the City of Riverside.
Since they began operating at the CHS Aquatics Center, they have served
thousands of Gilroy residents every summer, with the numbers increasing each
year, as indicated in the table below.
Recreation
Swimmers
Swim Lessons
(group & private)
Total number
served
2022 4,820 1,347 6,167
7.1
p. 133 of 221
Award of Contract to Swimming Swan, LLC in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator in 2025 through 2027 (Project No.25-RFP-AD-
513)
City of Gilroy City Council Page 4 of 7 February 3, 20251
8
8
7
Recreation
Swimmers
Swim Lessons
(group & private)
Total number
served
2023 5,107 1,448 6,555
2024 6,880 1,883 8,763
Services Provided
During their tenure in Gilroy, Swimming Swan provided several services and
opportunities to residents. They hired local residents to serve as lifeguards, pool
managers, instructors and cashiers and offered lifeguarding certification, CPR,
and junior lifeguarding classes. Even though they can only operate from Memorial
Day to Labor Day, Swimming Swan has done an excellent job of maximizing their
time at the Center, establishing their presence as the only public aquatic center
operator in Gilroy. In addition to offering swim lessons and recreation swim, they
provide aqua yoga classes, opportunities to rent a party area or lap lanes, and
swimming lesson scholarships for economically disadvantaged Gilroy youth. In
2024, Swimming Swan provided free admission to the City’s summer day camp
program, which was located at Christopher High School’s Auxiliary Gym.
The management fee that Swimming Swan LLC would receive would cover the
following services and expenses:
Administrative
Insurance
Technology Platform
Red Cross audit
Custodial cleaning
Additional equipment
Staff uniforms
Per the facility usage agreement with Gilroy Unified School District, the City is
required to seek permission if it hires a third party to operate the Aquatics Center.
The District has approved the request.
Responsibilities
The operator will be in charge of recruiting, hiring, on-boarding, and training its
lifeguards and cashiers as well as providing janitorial support. The City will be
responsible for all building maintenance (not janitorial), capital improvement(s), utilities,
water slide waxing and maintenance, and serve as the liaison between the School
District and the operator. The City will also provide marketing support. The facility
responsibilities are already in the existing budget.
Fees
7.1
p. 134 of 221
Award of Contract to Swimming Swan, LLC in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator in 2025 through 2027 (Project No.25-RFP-AD-
513)
City of Gilroy City Council Page 5 of 7 February 3, 20251
8
8
7
Swimming Swan has proposed offering services to the public that are similar to what
they offered in 2024. This includes group swim lessons for youth and adults, private
lessons, aquatic classes (Aqua Yoga), lap swim, lap lane rentals, a junior lifeguard
program, party rental area, and recreation swim. They will continue to offer scholarships
to economically disadvantaged youth.
The proposed 2025 fees are the following:
Swim Lessons (8 days): $122 per resident or $132 per nonresident (a 2%
increase from 2024)
Recreation Swim (daily entrance):
o Open Swimming Fees Children under age 2 are free
o Weekdays/Weekends (fees are the same as 2024)
Seniors Resident $8/$9
Military Resident $8/$9
Youth Resident $8/$10
Adult Resident $10/$12
None of the admission or registration fees will be received by the City of Gilroy.
ALTERNATIVES
There are a few options available to Council, though staff’s recommended action is
provided above, and is not recommending the below alternatives.
1. Reject proposals and reissue the RFP. The Council could identify any changes in
services, or targeted changes in cost, and attempt to procure revised proposals.
There could be cost savings if re-issued with reductions in services consistent to
meet any specified target. This process would not be completed in time to offer
an aquatics program for the 2025 season, and if a targeted management fee is
set, may result in lessened aquatics services during the terms of the potential
alternative contract.
2. Award the contract for a lesser length of time and study the City providing the
service directly. The Council could choose to award the contract for only one or
two years, providing time to conduct an analysis of providing the service in-
house. A detailed analysis can be conducted to compare the costs and
operational impacts to determine if taking the service provision in-house is best,
while at the same time preserving aquatics services for the community during the
study. However, evaluating the options of bringing the aquatics program in-house
will have staffing impacts, consuming staff time that might be spent on other
mandated, core, and potential work plan items to meet the City’s strategic goals
during the term of the evaluation. An evaluation of such an operation is not a
small task, nor can a cookie cutter approach be taken by looking at other cities’
7.1
p. 135 of 221
Award of Contract to Swimming Swan, LLC in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator in 2025 through 2027 (Project No.25-RFP-AD-
513)
City of Gilroy City Council Page 6 of 7 February 3, 20251
8
8
7
programs. This is mainly due to the high-risk nature of aquatics programs, particularly to
children, that such programs present.
3. Reject proposals and direct staff to provide the service directly. Council could
simply reject the bids. There would be cost savings from non-payment of the
management fee. However, there is insufficient time to conduct recruiting,
training, and acquisition of materials in time to provide the services effectively
before this summer begins. No analysis is yet available to determine if this would
actually present a cost savings in the future. Additional expenditures in the form
of personnel costs, materials, self-insurance payments, and other associated
costs would be present in currently unknown amounts. Additionally, there will be
operational costs in multiple divisions of the City to support internalized aquatics,
including human resources, risk management and finance/payroll.
FISCAL IMPACT/FUNDING SOURCE
The proposed agreement is for three years and requires a management fee paid to the
operator from 2025 through 2027. The first year would be in the amount of $258,998.39
with year two increased by the lesser of 5% or the percentage increase between
December 2024 and December 2025 in the Consumer Price Index for all Urban
Consumers, San Francisco – Oakland – San Jose Metropolitan Area, as published by
the U.S. Department of Labor (“CPI”) for a total not to exceed $816,492.42 for the term
of the agreement. Costs for FY25 (half of the first full season - $129,499.20) will be
absorbed within the Recreation Division’s existing budget for FY25.
The Recreation budget receives $1.5 million as a transfer from the General Fund to help
pay for Recreation Division services. It is from this transfer that the pool management
fee is paid. There is no cost recovery of this amount, as pool use fees are all retained by
the pool operator. In the first RFP process, it was revealed that the revenue from fees
was insufficient to garner enough interest in operating the pool from service providing
firms. As such, the management fee was added which then attracted bidder interest in
providing the service. This second RFP process has proceeded similarly with the
inclusion of a management fee.
The cost for future fiscal years will be included in the proposed budget for Council
consideration as part of the budget process. The annual costs are shown below,
assuming the maximum CPI of 5% is reached.
Calendar Year Total
2025 $258,998.39
2026 $271,948.31
2027 $285,545.72
TOTAL FEES $816,492.42
7.1
p. 136 of 221
Award of Contract to Swimming Swan, LLC in the Amount of $816,492.42 to Serve as the
Christopher High School Aquatics Center Operator in 2025 through 2027 (Project No.25-RFP-AD-
513)
City of Gilroy City Council Page 7 of 7 February 3, 20251
8
8
7
PUBLIC OUTREACH
The RFP was distributed to over one hundred professionals in the aquatics and
recreation field. This included professional associations such as the Bay Area Pool
Operators Association and the California Parks and Recreation Society Aquatics
Section. In addition, private aquatic operators were also contacted such as the Gilroy
Gators, Team Sheeper, and YMCA of Silicon Valley. The RFP was also posted on the
City’s bid/proposal webpage.
Attachments:
1. Attachment A - Request for Proposals for CHS Aquatics Center Operator No.25-
RFP-AD-513.
2. Attachment B - Swimming Swan, LLC Proposal
3. Attachment C - USA Management Proposal
4. Attachment E - Proposed Contract
7.1
p. 137 of 221
7.1
p. 138 of 221
7.1
p. 139 of 221
7.1
p. 140 of 221
7.1
p. 141 of 221
7.1
p. 142 of 221
7.1
p. 143 of 221
7.1
p. 144 of 221
7.1
p. 145 of 221
7.1
p. 146 of 221
7.1
p. 147 of 221
7.1
p. 148 of 221
7.1
p. 149 of 221
7.1
p. 150 of 221
7.1
p. 151 of 221
7.1
p. 152 of 221
7.1
p. 153 of 221
7.1
p. 154 of 221
7.1
p. 155 of 221
7.1
p. 156 of 221
7.1
p. 157 of 221
7.1
p. 158 of 221
7.1
p. 159 of 221
7.1
p. 160 of 221
7.1
p. 161 of 221
7.1
p. 162 of 221
7.1
p. 163 of 221
7.1
p. 164 of 221
7.1
p. 165 of 221
7.1
p. 166 of 221
7.1
p. 167 of 221
7.1
p. 168 of 221
7.1
p. 169 of 221
7.1
p. 170 of 221
7.1
p. 171 of 221
7.1
p. 172 of 221
7.1
p. 173 of 221
7.1
p. 174 of 221
7.1
p. 175 of 221
7.1
p. 176 of 221
7.1
p. 177 of 221
7.1
p. 178 of 221
7.1
p. 179 of 221
7.1
p. 180 of 221
7.1p. 181 of 221
7.1
p. 182 of 221
7.1
p. 183 of 221
7.1
p. 184 of 221
7.1
p. 185 of 221
7.1
p. 186 of 221
7.1
p. 187 of 221
7.1
p. 188 of 221
7.1
p. 189 of 221
7.1
p. 190 of 221
7.1
p. 191 of 221
7.1
p. 192 of 221
7.1
p. 193 of 221
7.1
p. 194 of 221
7.1
p. 195 of 221
7.1
p. 196 of 221
Page 1 of 3
City of Gilroy
STAFF REPORT
Agenda Item Title:Selection and Appointment of Boards, Commissions,
and Committee Members
Meeting Date:February 3, 2025
From:Jimmy Forbis, City Administrator
Department:City Clerk
Submitted By:Beth Minor, Interim City Clerk
Prepared By:Beth Minor, Interim City Clerk
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Review the applications and interviews from the candidates and proceed with the formal
appointment of suitable candidates to the vacant positions on the following Boards and
Commissions: Art and Culture Commission, Library Commission, Library Bond
Oversight Committee, Open Government Commission, Parks and Recreation
Commission, Personnel Commission, Physically Challenged Commission, Planning
Commission, and Youth Commission.
BACKGROUND
On January 6, 2025 and January 27, 2025, the City Council interviewed candidates for
its boards and commissions. During the recruitment period, applications were received
from a total of 42 applications for the various boards and commissions. Several
applicants applied for multiple positions.
ANALYSIS
Council interviewed a total of 28 applicants during the January 6th and January
27th meetings. The Council is now poised to consider these applicants for the open
seats on the boards and commissions.
ALTERNATIVES
9.1
p. 197 of 221
Selection and Appointment of Boards, Commissions, and Committee Members
City of Gilroy City Council Page 2 of 3 February 3, 2025
Council may choose to reschedule the appointments. Staff is not recommending
rescheduling, as it will affect several board and commission upcoming meetings.
FISCAL IMPACT/FUNDING SOURCE
None
PUBLIC OUTREACH
Recruitments were advertised through the City’s website and social media. Interviews were
held on January 6, 2025 and January 27, 2025. This item was also included in the publicly
posted agenda.
NEXT STEPS
Those candidates that were appointed by Council shall be processed and oriented by
the appropriate staff.
Attachments:
Arts and Culture Commission
Robert Butler
Kelly Pfeffer
Steven Porter
Steven Taylor
Janette Vecchiarelli
Wendy Zamora
Library Commission
Victoria Coverson-Baxter
Sal Esposito (Withdrew)
Jo Anne Howell
Valarie Lowry
Kay Spencer
Jeannie Stokes
Open Government
Janet Krulee
Ann Marie McCauley
Blanca McMurray
Monikka O’Neal
Sharpy Sandhu
Parks and Recreation
Nathaniel Ayala
Jesse Jimenez
Javier Martinez Jr.
9.1
p. 198 of 221
Selection and Appointment of Boards, Commissions, and Committee Members
City of Gilroy City Council Page 3 of 3 February 3, 2025
1. Emily Miller
Robert Miller
Stephanie Okada-McCabe
Jorge Vargas
Michael Vizzusi
Personnel Commission
Linda Allen
Catherine Cummins
Norma Hingle Flores
Ann Marie McCauley
Physically Challenged
Marco Machado
Planning Commission
Patricia Bentson
Brian Dauenhauer
Anselmo Guevarra
Alex Larson
Eva Lurker
Stephanie Okada-McCabe
Youth Commission
Sean Ethan Diep
Lolita Hardwicke
Lysandra Jaimes
Zara Owens
Thanmay Sarath
9.1
p. 199 of 221
9.1p. 200 of 221
9.1p. 201 of 221
Page 1 of 3
City of Gilroy
STAFF REPORT
Agenda Item Title:Review of the City Council Norms
Meeting Date:February 3, 2025
From:Jimmy Forbis, City Administrator
Department:Administration
Submitted By:Jimmy Forbis, City Administrator
Prepared By:Bryce Atkins, Assistant to the City Administrator
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Council review the norms.
BACKGROUND
The City Council adopted its first Council norms as a document called Council
Agreements on February 7, 2011. Since then, revisions have been made from time to
time, with the most recent update occurring on February 15, 2022 and adopted on
February 28, 2022.
ANALYSIS
The Council Norms are intended to establish procedures and expectations for the
conduct of Council. It is advisable for a review of the norms intermittently, but especially
whenever new members are elected to the City Council, should the will of a new
Council be to make changes to the norms.
In preparation for the review, staff conducted a review of the Council Norms, and is
recommending Council consideration of making the following updates:
10.1
p. 202 of 221
Review of the City Council Norms
City of Gilroy City Council Page 2 of 3 February 3, 2025
Council
Norm
Section
Recommended Update
1 – Meeting Guidelines
1.2 Change to include that any e-mail questions to staff are to add a copy to
the City Administrator, and that this is related to staff reports, and not
agendas (which are addressed in norm 1.9)
1.7 Amend to read “Follow the most current version of Robert’s Rules of Order”
1.9 Identify that this norm pertains specifically to the agenda itself, and not staff
report content (which is in norm 1.2)
1.10 Change to identify that public inquiries at meetings should not be
responded to by Council and staff members, only the Mayor as appropriate
under the Brown Act
1.12 Update holiday references for rescheduled meetings to reflect recent
amendments, including the last Monday in July, and the second meeting in
December
1.13 Add December to this norm in addition to July already listed
1.14 Change from “Council Members are encouraged” to “Council Members are
expected”, relating to attendance at Council Meetings
1.16 Include digital media platforms in the list, not just the types of devices
1.18 Add that the Mayor will also state the maker and seconder of the motion, as
well as the vote on an action.
1.19 Change to “meetings will end at 11:00 p.m…” to “meetings will end no later
than 11:00 p.m…”
2 – Adding Agenda Items
2.1 Revise this section to include the new FAIR Memo process established by
Council Policy
3 – Council Interactions
3 a) Add: Wait for the Mayor to queue a Council Member who wishes to
speak
b) Add: Do not talk over another Council Member who has the floor
4 – Staff Relations
4.2 Clarify that project-related questions may be directed to the department
head of the department working on the project.
4.3 Change the requirement for a maximum of one (1) hour of research or work
on an issue for an individual Council Member to pertain to the City
Administrator and all staff, not just the City Attorney
5 – Council Communications
5.1 Change to “Be mindful of each other’s differences” instead of diversity.
Diversity holds different meanings for different individuals
5.4 Amend this norm to reference that proclamation requests should be
processed and follow the proclamations policy
5.8 Add that by Charter the Mayor is the default spokesperson for the City.
Other Council Members may be asked to fill the position of spokesperson
10.1
p. 203 of 221
Review of the City Council Norms
City of Gilroy City Council Page 3 of 3 February 3, 2025
Council
Norm
Section
Recommended Update
on a case-by-case basis, and when so identified, then only they speak on
behalf of the Council
5.11 Add at the end “…, unless designated as a spokesperson for the matter in
question.”
5 Add: Council Member use of social media should be conducted in
accordance with the City’s Social Media Use Policy.
6 – Council Travel and Training/Participation on Outside Boards and
Memberships
6.6 Review of the policy should be included as part of any new council member
onboarding
ALTERNATIVES
Council may choose to retain or modify the currently adopted norms.
FISCAL IMPACT/FUNDING SOURCE
None.
PUBLIC OUTREACH
This item was included on the publicly posted agenda for this meeting.
NEXT STEPS
Staff will proceed to implement changes to the norms, should Council direct to do so.
Attachments:
1. Gilroy City Council Norms
10.1
p. 204 of 221
10.1
p. 205 of 221
10.1
p. 206 of 221
10.1
p. 207 of 221
10.1
p. 208 of 221
10.1
p. 209 of 221
13.1
p. 210 of 221
13.1
p. 211 of 221
13.1
p. 212 of 221
13.1
p. 213 of 221
13.1
p. 214 of 221
13.1
p. 215 of 221
13.1
p. 216 of 221
Page 1 of 2
Gilroy Public Facilities
Financing Authority
STAFF REPORT
Agenda Item Title:Adoption of a Resolution Setting the Budget for
Fiscal Year 2025-26
Meeting Date:February 3, 2025
From:Jimmy Forbis, City Administrator
Department:Treasurer
Submitted By:Harjot Sangha, Treasurer
Prepared By:Harjot Sangha, Treasurer
STRATEGIC PLAN GOALS Develop a Financially Resilient Organization
Promote Economic Development Activities
RECOMMENDATION
Staff recommends the Board to adopt a resolution setting the budget for Fiscal Year
2025-26.
BACKGROUND
The “Joint Exercise of Powers Agreement Gilroy Public Facilities Financing Authority”
(as amended, the “Agreement”), creating the Authority, requires that the Board of
Directors (“Board”) of the Authority adopt a budget for administrative expenses annually.
The budget is required to include all administrative expenses not included in any bond
issue of the Authority.
ANALYSIS
The Authority does not anticipate any administrative revenue or expenses for Fiscal
Year 2025-26. Any administrative expenses related to issuance of the bonds that may
be pursued during the fiscal year will be included as part of approval action of such
bond issuance by the Board. Therefore, it is recommended that the Board of the
Authority adopt an annual budget that anticipates $0 of revenue and $0 of
administrative expenses in order to satisfy the Agreement’s requirement. The attached
draft resolution adopting a budget for the Authority for Fiscal Year 2025-26 reflects this
recommendation by the Treasurer of the Authority.
13.2
p. 217 of 221
Adoption of a Resolution Setting the Budget for Fiscal Year 2025-26
City of Gilroy City Council Page 2 of 2 February 3, 2025
ALTERNATIVES
The Authority may choose not to adopt the resolution. This is not recommended. If the
Authority does not adopt the resolution setting the budget for administrative expenses,
they will be out of compliance with the Agreement.
FISCAL IMPACT/FUNDING SOURCE
There is no fiscal impact with this action. The recommended action ensures compliance
with the JPA agreement.
PUBLIC OUTREACH
This item was included on the publicly posted agenda for this meeting.
Attachments:
1. Draft Resolution – Adopting the Budget for Gilroy Public Facilities Financing Authority
for the Fiscal Year 2025-26.
13.2
p. 218 of 221
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE GILROY
PUBLIC FACILITIES FINANCING AUTHORITY ADOPTING THE
BUDGET FOR SAID AUTHORITY FOR THE FISCAL YEAR 2025-26
WHEREAS, the Gilroy Public Facilities Financing Authority
(“Authority”) was established by the City of Gilroy (“City”) and the
Community Development Agency of the City of Gilroy on March 21, 1994,
pursuant to a joint powers agreement entitled “Joint Exercise of Powers
Agreement Gilroy Public Facilities Financing Authority” (as amended, the
“Agreement”) for the purpose, among others, of providing for the financing
and refinancing of public capital improvements for the City; and
WHEREAS, the Agreement was amended by the “First Amendment
to Joint Powers Agreement” on July 1, 2013, to replace the Community
Development Agency of the City of Gilroy with the Industrial Development
Authority of the City of Gilroy as a party to the Agreement; and
WHEREAS, Section 3.02 of the Agreement states that the Treasurer
of the Authority shall be the depositary for the Authority and have custody of
all accounts, funds, and money of the Authority; and
WHEREAS, Section 6.04 of the Agreement states that the Board of
Directors (“Board”) shall adopt a budget for administrative expenses
annually prior to March 1st of each year; and
WHEREAS, Section 6.04 of the Agreement also states that the
annual budget shall include all administrative expenses not included in any
bond issue of the Authority; and
WHEREAS, the Treasurer of the Authority anticipates no
administrative revenues or expenses for the Fiscal Year 2025-26; and
WHEREAS, the Treasurer of the Authority is proposing that the
Board of the Authority adopt a budget for Fiscal Year 2025-26 that provides
for anticipated revenue totaling $0 and anticipated administrative expenses
totaling $0; and
WHEREAS, the said proposed budget for Fiscal Year 2025-26 is
now before the Board for adoption and said Board is satisfied with said
budget.
NOW, THEREFORE, BE IT RESOLVED that each of the foregoing
recitals is true and correct.
BE IT FURTHER RESOLVED that the said proposed budget,
including the anticipated revenues and administrative expenses, shall be
and hereby is adopted as the budget of the Authority for the Fiscal Year
2025-26.
13.2
p. 219 of 221
Resolution No. 2025-XX
Adopting GPFFA Budget for Fiscal Year 2025-26
Gilroy Public Facilities Financing Authority Regular Meeting | February 3, 2025
Page 2 of 3
1
5
1
3
BE IT FURTHER RESOLVED that this resolution shall become
effective immediately.
PASSED AND ADOPTED this 3rd day of February 2025 by the following roll call vote:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
APPROVED:
________________________
Greg Bozzo, Chair
ATTEST:
Beth Minor, Interim Secretary
13.2
p. 220 of 221
Resolution No. 2025-XX
Adopting GPFFA Budget for Fiscal Year 2025-26
Gilroy Public Facilities Financing Authority Regular Meeting | February 3, 2025
Page 3 of 3
1
5
1
3
CERTIFICATE OF THE SECRETARY
I, BETH MINOR, Interim Secretary of the Gilroy Public Facilities Financing
Authority, do hereby certify that the attached Resolution No. 2025-XX is an original
resolution, or true and correct copy of the Authority’s Resolution, duly adopted by the
Gilroy Public Facilities Financing Authority at a Regular Meeting of said held on Monday,
February 3, 2025, with a quorum present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official
Seal of the City of Gilroy this Monday, February 3, 2025.
__________________________________
Beth Minor
Interim Secretary
(Seal)
13.2
p. 221 of 221