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HomeMy WebLinkAboutCityCouncil_RegularSession_agendapacket_01_06_2025.PDFJanuary 6, 2025 | 6:00 PM Page 1 of 6 City Council Regular Meeting Agenda CITY COUNCIL REGULAR MEETING AGENDA CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, JANUARY 6, 2025 | 6:00 PM MAYOR Greg Bozzo COUNCIL MEMBERS Dion Bracco Tom Cline Terence Fugazzi Zach Hilton Carol Marques Kelly Ramirez CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion. Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing. Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure. During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City. Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. January 6, 2025 | 6:00 PM Page 2 of 6 City Council Regular Meeting Agenda FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions 2. CEREMONIAL ITEMS - Proclamations and Awards 3. COUNCIL CORRESPONDENCE (Informational Only) 4. PRESENTATIONS TO THE COUNCIL 4.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL January 6, 2025 | 6:00 PM Page 3 of 6 City Council Regular Meeting Agenda This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda. Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited. 5. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team (alternate), VTA Policy Advisory Committee Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and Community Development Advisory Committee Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate) Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate) 6. BOARD AND COMMISSION INTERVIEWS 6.1. Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 27, 2025 January 6, 2025 | 6:00 PM Page 4 of 6 City Council Regular Meeting Agenda 1. Staff Report: Jimmy Forbis, City Administrator 2. Possible Action: Interview candidates for open seats on City of Gilroy boards, commissions, and committees. 7. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order. 7.1. Approval of the Action Minutes of the December 9, 2024 City Council Regular Meeting 7.2. Adopt a Resolution to Approve the Second Amendment to the Agreement for Maintenance of State Highways in the City of Gilroy and Authorize the City Administrator to Execute the Amendment 7.3. Claim of James Hoey (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) 7.4. Authorization for Mayor and Council Member Travel to the League of California Cities’ Mayors and Council Members Academy 8. BIDS AND PROPOSALS 9. PUBLIC HEARINGS 9.1. Introduce an Ordinance Approving the First Amendment to the Development Agreement Between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch Project to Extend the Term of the Development Agreement by Three Years 1. Disclosure of Ex-Parte Communications 2. Staff Report: Sharon Goei, Community Development Director 3. Open Public Hearing 4. Close Public Hearing 5. Possible Action: Council: 1. Determine that the First Amendment to the Glen Loma Ranch Development Agreement does not require independent CEQA review, beyond EIR Addendum #2, undertaken in connection with the adoption of the Fourth Operating Memorandum. 2. Motion to read the ordinance by title only and waive further reading; and 3. Introduce an ordinance of the City Council of the City of Gilroy approving the First Amendment to the Development Agreement between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch project to extend the term of the Development Agreement by three years. 10. UNFINISHED BUSINESS 11. INTRODUCTION OF NEW BUSINESS January 6, 2025 | 6:00 PM Page 5 of 6 City Council Regular Meeting Agenda 11.1. Appointment of Councilmembers to the Downtown Committee 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Council appoint three members of the City Council to serve on the Downtown Committee. 11.2. Cities Association of Santa Clara County Membership Renewal Request 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Council consideration of the Cities Association of Santa Clara County's invitation to re-join. 11.3. Appointment of a Council Member to the Gilroy Gardens Lease Ad Hoc Committee 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Council appoint a member of the City Council to the Gilroy Gardens Lease Ad Hoc Committee. 12. FUTURE COUNCIL INITIATED AGENDA ITEMS 12.1. Request for an Update on the Status of Staff's Work to Complete the Housing Element Programs for 2024. 13. CITY ADMINISTRATOR'S REPORTS 14. CITY ATTORNEY'S REPORTS 15. CLOSED SESSION 15.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) and Paragraph (3) of Subdivision (e) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (b), based upon receipt of a written communication from Shenkman & Hughes, PC (available for inspection upon request at the office of the City Clerk). One case as defendant. 15.2. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Gandolfi Investments, LLC v. City of Gilroy, et.al., Superior Court for the County of Santa Clara, Case Number 24CV444165, filed July 26, 2024. January 6, 2025 | 6:00 PM Page 6 of 6 City Council Regular Meeting Agenda 15.3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GCC Sec. 17A.8 Property: Gilroy Gardens Theme Park, 3050 Hecker Pass Highway, Gilroy, CA (APN’s: 810-17-024, 810-17-026, 810-17-029, 810-17-030, 810-17-031, 810-18-002, 810-18-013, 810-19-005, 810-19-007, 810-19-010, 810-19-011, 810-19-014) Negotiators: Jimmy Forbis, City Administrator; Victoria Valencia, Economic Development Manager Other Party to Negotiations: Gilroy Gardens Family Theme Park, LLC Under Negotiations: Price and terms of payment for sale or lease. 15.4. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), Timothy Gavin v. City of Gilroy, Superior Court for the County of Santa Clara, Case Number 24CV428673, filed January 5, 2024. 15.5. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. Pending Litigation Pursuant to Paragraph (1) of Subdivision (d) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a), City of Gilroy v. Superior Court for the County of Santa Clara & Law Foundation of Silicon Valley v. Superior Court for the County of Santa Clara, Supreme Court of California, Case Numbers S282937 and S282950, review granted February 21, 2024. 16. ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5). 17. ADJOURNMENT FUTURE MEETING DATES January 2025 27 Regular Meeting - 6:00 p.m February 2025 3 Regular Meeting - 6:00 p.m 12 Strategic Planning Study Session – 8:30 AM 24 Regular Meeting/Joint Meeting with GUSD - 6:00 p.m March 2025 3 Regular Meeting - 6:00 p.m 17 Regular Meeting - 6:00 p.m Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03. Access the 2025 City Council Meeting Calendar at https://bit.ly/3LLzY1n. Page 1 of 5 City of Gilroy STAFF REPORT Agenda Item Title:Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 27, 2025 Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Jimmy Forbis, City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Interview candidates for open seats on City of Gilroy boards, commissions, and committees. BACKGROUND The City Council opened the annual recruitment period ending December 20, 2024, to fill seats on nine Boards, Commissions, and Committees with member terms vacant or expiring as of December 31, 2024: Arts and Culture Commission – One (1) seat with a term expiring 12/31/2028 Building Board of Appeals – Two (2) seats with terms expiring 12/31/2028 Library Commission – Two (2) seats with terms expiring 12/31/2028 Open Government Commission – One (1) seat with a term expiring 12/31/2028 Parks and Recreation Commission – One (1) seat with a term expiring 12/31/2028 Personnel Commission – One (1) seat with a term expiring 12/31/2028 Physically Challenged Board of Appeals – One (1) seat with a term expiring 12/31/2028 Planning Commission – One (1) seat with a term expiring 12/31/2028 In addition, the following seats are vacant due to resignations or terminations: 6.1 p. 7 of 211 Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 27, 2025 City of Gilroy City Council Page 2 of 5 January 6, 2025 Arts & Culture Commission: One (1) vacant seat with a term expiring 12/31/2025. Two (2) vacant seats with terms expiring 12/31/2027 Library Bond Oversight Committee: Three (3) vacant seats with terms expiring when funds are fully allocated (2026-2027) Library Commission: One (1) vacant seat with a term expiring 12/31/2026 Open Government Commission: One (1) vacant seat with a term expiring 12/31/2025 One (1) vacant seat with a term expiring 12/31/2026 Parks and Recreation Commission: Two (2) vacant seats with terms expiring 12/31/2025 Personnel Commission: One (1) vacant seat with a term expiring 12/31/2026 Physically Challenged Board of Appeals: Three (3) vacant seats with terms expiring 12/31/2025 Youth Commission: One (1) vacant seat with a term expiring 06/30/2025 One (1) vacant seat with a term expiring 06/30/2026 ANALYSIS At the close of the application period, the following applications were received: Arts & Culture Commission Applicant 1. Robert Butler 2. Kelly Pfeffer 3. Steven Porter 4. Steven Taylor 5. Janette Vecchiarelli 6. Wendy Zamora Building Board of Appeals Applicant N/A Library Bond Oversight Committee N/A 6.1 p. 8 of 211 Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 27, 2025 City of Gilroy City Council Page 3 of 5 January 6, 2025 Library Commission Applicant 1. Victoria Coverson-Baxter (incumbent) 2. Sal Esposito 3. Jo Anne Howell 4. Valarie Lowry 5. Kay Spencer 6. Jeannie Stokes Open Government Commission Applicant 1. Janet Krulee 2. Ann Marie McCauley 3. Blanca McMurray 4. Monikka O'Neil 5. Sharpy Sandhu Parks and Recreation Commission Applicants 1. Nathaniel Ayala 2. Jesse Jimenez 3. Javier Martinez Jr 4. Emily Miller 5. Robert Miller 6. Stefanie Okada-McCabe 7. Jorge Vargas 8. Michael Vizzusi Personnel Commission Applicants 1. Linda Allen 2. Catherine Cummins (incumbent) 3. Norma Hingle Flores 4. Ann Marie McCauley Physically Challenged Board of Appeals Applicants 1. Marco Machado Planning Commission Applicants 1. Patricia Bentson 2. Brian Dauenhauer 3. Anselmo Guevara 4. Alex Larson 5. Eva Lurker 6.1 p. 9 of 211 Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 27, 2025 City of Gilroy City Council Page 4 of 5 January 6, 2025 6. Stefanie Okada-Mccabe Youth Commission Applicants 1. Sean Ethan Diep 2. Lolita Hardwicke 3. Lysandra Jaimes 4. Zara Owens 5. Thanmay Sarath (incumbent) Interviews have been scheduled with the City Council at this evening’s meeting, and appointments are scheduled to take place at the regular meeting on January 27, 2025. For those seats without sufficient applications, the recruitment efforts will remain open. Moving forward, staff will present candidates for interviews and appointments to the City Council only in cases where a board, commission, or committee lacks the minimum number of members required to meet quorum requirements as per the Brown Act. FISCAL IMPACT/FUNDING SOURCE There are no costs incurred from conducting the interviews for, nor appointing individuals to, the City’s boards, committees and commissions. PUBLIC OUTREACH This item was included on the publicly posted agenda for this meeting. NEXT STEPS With the completion of interviews, staff will return to Council on January 27, 2025 to request Council appointments of members of the public to the various open seats on the City’s boards, committees and commissions. Attachments: 1. Robert Butler 2. Kelly Pfeffer 3. Steven Porter 4. Steven Taylor 5. Janette Vecchiarelli 6. Wendy Zamora 7. Victoria Coverson-Baxter 8. Sal Esposito 9. Jo Anne Howell 10.Valarie Lowry 11.Kay Spencer 6.1 p. 10 of 211 Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 27, 2025 City of Gilroy City Council Page 5 of 5 January 6, 2025 12.Jeannie Stokes 13.Janet Krulee 14.Ann Marie McCauley 15.Blanca McMurray 16.Monikka O'Neil 17.Sharpy Sandhu 18.Nathaniel Ayala 19.Jesse Jimenez 20.Javier Martinez Jr 21.Emily Miller 22.Robert Miller 23.Stefanie Okada-McCabe 24.Jorge Vargas 25.Michael Vizzusi 26.Linda Allen 27.Catherine Cummins 28.Norma Hingle Flores 29.Ann Marie McCauley 30.Marco Machado 31.Patricia Bentson 32.Brian Dauenhauer 33.Anselmo Guevara 34.Alex Larson 35.Eva Lurker 36.Stefanie Okada-Mccabe 37.Sean Ethan Diep 38.Lolita Hardwicke 39.Lysandra Jaimes 40.Zara Owens 41.Thanmay Sarath 6.1 p. 11 of 211 Arts and Culture Commission Application - Robert Butler Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Arts and Culture Commission Name:Robert Butler Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1957-08-21 Last 4 of SSN: List your qualifications for this appointment: EDUCATION: Chicago State University, B.A. Degree in Education, Music/Théâtre Knoxville College, Knoxville B.S. Business Marketing, Mathematics National University, SJ CA M.A. Education TELEVISION/FILM/MUSIC VIDEO RADIO: West Coast Gospel Live Host & Producer KHVN Dallas TX Inspire Show Host & Producer KKDA Dallas TX FeedBack KSBW TV Show KGGR Dallas TX Mosaic KPIX TV Show KKMC Salinas CA The Afternoon Show KPIXTV Show Radio DJ Host Gilroy CA Front Runner KOMO New Performers WMAQ Singsation, Show WGN Kids Point TCI Math Answers San Jose COMMERICALS: Chris Cassara Clothing, Principal Actor Gilroy Chamber of Com. Principal Actor Faces International San Francisco CA THEATRE: West Side Story Knoxville TN The Wiz Chicago IL Wizard Of Oz Chicago IL Porgey & Bess Nashville TN Godspell Chicago IL Runaway Chicago IL The Acts Jerusalem Israel Lady Day San Jose CA Sound Of Music Los Angeles CA 7 Brides For 7Brothers Gilroy CA The Little Princess, Gilroy CA DIRECTED: Love Crucified Arose Gilroy CA The Wiz San Jose CA Love Found A Way Gilroy CA West Side Story San Jose CA And It Came To Pass Gilroy CA White Christmas San Jose CA The Wonder Of The Season Gilroy CA Lion King San Jose CA Judd Concert (Back Up Singer) San Jose CA GM Award Paramount Theater Oakland SKILLS SPECIAL INTEREST: Lead jazz vocalist, horseback riding, swimming, snow skiing, weightlifting, professional teacher degrees from college, BS, BA, MA, enjoy working with other people. baseball, bowling rollerblading, roller skating, biking, hiking, swimming, snorkeling, poker, card games, computer literate, square dance, southern accent. 6480 Barron Pl Gilroy, CA 95020 inspireshow@aol.com Cell {408} 888- 2275 List any service to the community including any prior appointments: Presently a Board Member of the Gilroy Center for the Arts. What are your goals while serving on this Board/Commission/Committee? 6.1 p. 12 of 211 Arts and Culture Commission Application - Robert Butler Page 2 of 2 I wish to assist in providing the arts to the community in as many ways as possible. I have been successful producing concerts raising money for the homeless in GILROY through the South County Compassion Center. Why are you the most qualified to serve on this Board/Commission/Committee? Most qualified maybe not but I come with many talents to share and years of experience giving me wisdom in many areas. I have worked with the City in Gilroy Parks and Rec. providing activities for afterschool and summer day camp for children. This position will be new to me but I am sure I will be a great access to the School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 13 of 211 Arts and Culture Commission Application - Kelly Pfeffer Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Arts and Culture Commission Name:Kelly Pfeffer Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1978-03-12 Last 4 of SSN: List your qualifications for this appointment: I have worked with two non profits in the city of Gilroy, M.A.N.O.S, and 6th Street Art studios. I am a visual artist and I have sold my art internationally. I own a music school here in Gilroy called ERock, I am always looking for ways to bring the arts to the underserved in our community as well as looking into new ways to make learning art fun and entertaining. I love problem solving, marketing and the business side of things. List any service to the community including any prior appointments: I have helped M.A.N.O.S plan their Chalkfest, I have also created a music festival in the summer for our music students to showcase their talents. We have worked with 6th street art studios and participated in their art walk, we ran an open Mic in local businesses to give a creative outlet to the community and attract more clientele to the local businesses while fostering an appreciation for the arts. We recently participated in Gilroy’s Downtown Business associations Christmas parade, we built a float, had our students sing on the North Pole stage and ran an informational booth for our music school. Most recently I have joined CMAP’s Board and look forward to sharing my knowledge and ideas to further progress the arts in our community through educational television. What are your goals while serving on this Board/Commission/Committee? My goals are to make the arts accessible to all who seek it in our community. I also believe that facilitating the painting of murals and art installations throughout our city creates a greater society in whole. Why are you the most qualified to serve on this Board/Commission/Committee? 6.1 p. 14 of 211 Arts and Culture Commission Application - Kelly Pfeffer Page 2 of 2 My number one passion in life has always been the arts. Everything I have done and believe in has been to make the arts more accessible to all.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 15 of 211 Arts and Culture Commission Application - Steven Porter Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Arts and Culture Commission Name:Steven Porter Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1998-05-07 Last 4 of SSN: List your qualifications for this appointment: I have been a lifelong advocate for the arts within our community as well as the community I lived in while I was in Colorado. I would love to be able to help grow the arts and culture within Gilroy through adding more diverse events within our town as well. I also believe in the beautification efforts within Gilroy and would love to help grow the efforts within the Parks and Recreation commission. While I may not have qualifications pertaining to either of these commissions, I do have the will to be able to help our city grow through art, culture, and the protection of our city parks, surrounding nature and historical culture. List any service to the community including any prior appointments: Prior to graduating high school I was constantly involved within the art and culture within my education community. After moving to Colorado I once again became active within the vital LGBTQ+ arts and culture there as well. Regarding parks and recreation I was part of a high school club that would volunteer to help try and clean our parks and keep our urban areas clean as possible. What are your goals while serving on this Board/Commission/Committee? While I have never been a member of any city commission before I have lived in Gilroy for a majority of my life. My family has been based here since the 40's and have been active members of Gilroy throughout the city's history. I used to love to hear my family reminisce about how Gilroy used to be. How their small town felt like a community of friends rather than a city full of people living there but commuting to their 9 to 5 and ignoring their city's wants and needs. I want to be able to help be the change that allows us to feel that way again in our modern city. I want to get involved within our community and see what the pocket communities in our city want to see. I want the people to be able to see themselves within the city they reside in no 6.1 p. 16 of 211 Arts and Culture Commission Application - Steven Porter Page 2 of 2 matter what race, religion, or sexual orientation they are. Every person should be represented and I want to help make that possible. I would also love to be able to help be a part of the process of the beatification efforts within our community regarding our city parks, and urban forestry. Why are you the most qualified to serve on this Board/Commission/Committee? I have been involved with the arts since I was in middle school which then transferred to high school as well as public productions while I lived in Colorado between 2019 to 2023. I believe that the arts helps with our mental health, and I believe representation within the city culture helps re-enforce the idea that the people matter within this community. Now, regarding the Parks and Recreation commission this is a passion I have been involved in more recently but on a smaller scale. I believe that nature and cleanliness within our community pushes people to not only want to be more involved in our city, but to celebrate it as well. Through more aggressive beatification efforts within our downtown and other urban areas we can also help revitalize the communities there as well. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 17 of 211 Arts and Culture Commission Application - Steven Taylor Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Arts and Culture Commission Name:Steven Taylor Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1971-11-29 Last 4 of SSN: List your qualifications for this appointment: I am a veteran of the US Navy and a financial professional. I have a Master’s in Business Administration and have lead many projects successfully. List any service to the community including any prior appointments: I have done volunteer work with the homeless in San Francisco and other cities while my ship was in port during my time in the Navy. What are your goals while serving on this Board/Commission/Committee? I have seen many positive changes in Gilroy since moving here 12 years ago and I want to do my part in continuing to make Gilroy a diverse and inclusive community. Why are you the most qualified to serve on this Board/Commission/Committee? I bring a strong sense of duty and a desire to serve this community which has been a true home for my family, after many years of constant moving due to my Naval service.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government 6.1 p. 18 of 211 Arts and Culture Commission Application - Steven Taylor Page 2 of 2 Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 19 of 211 Arts and Culture Commission Application - Janette Vecchiarelli Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Arts and Culture Commission Name:Janette Vecchiarelli Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1974-04-16 Last 4 of SSN: List your qualifications for this appointment: Worked in the film and entertainment industry for 20 years before moving to Gilroy. List any service to the community including any prior appointments: None at this time What are your goals while serving on this Board/Commission/Committee? Bringing more art and entertainment to Gilroy. More community engagement, events and activities. Why are you the most qualified to serve on this Board/Commission/Committee? I can bring a unique perspective to the committee from my behind the sciences work in entertainment.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 20 of 211 Arts and Culture Commission Application - Janette Vecchiarelli Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 21 of 211 6.1 p. 22 of 211 Arts and Culture Commission Application - Wendy Zamora Page 2 of 2 Commission diversify recreational offerings, electives, and clubs for kids and adults to participate in the performing and fine arts. And I would love to help the organization brainstorm options for enjoying the arts as a spectator, such as with live music, movie nights in the park, local artist galleries, or Blackbox theater. Why are you the most qualified to serve on this Board/Commission/Committee? With a diverse background in performing arts, particularly dance, as well as over 20 years as a published writer, I can offer the Gilroy Arts and Culture Commission a unique perspective as someone who has made a career out of the arts—while also being an avid patron. When I moved to the Bay from New York, I was surprised at what felt like a sparse artistic community with limited opportunities to connect and engage. While I've witnessed some growth in Gilroy, hampered by the pandemic, I would love to contribute to an artistic renaissance that paves the way for a vibrant creative community for my son and generations of Gilroyans to come. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 23 of 211 6.1 p. 24 of 211 Library Commission Application - victoria Coverson-Baxter Page 2 of 2 alongside fellow commissioners, city staff and community partners to move the work of our library forward. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 25 of 211 Library Commission Application - Sal Esposito Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Library Commission Name:Sal Esposito Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1960-11-27 Last 4 of SSN: List your qualifications for this appointment: I’m honest, ethical, and hardworking. Sorry I don’t know too much (or actually anything at all) regarding these positions. I’d simply like to help Greg and get involved in the community. List any service to the community including any prior appointments: None, see above comments. What are your goals while serving on this Board/Commission/Committee? I’d like to help Greg in whatever capacity that I can. Why are you the most qualified to serve on this Board/Commission/Committee? Again, I’m honest, ethical, and hardworking. Sorry I don’t know too much (or actually anything at all) regarding these positions. I’d simply like to help Greg and get involved in the community. Hope this helps.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning 6.1 p. 26 of 211 Library Commission Application - Sal Esposito Page 2 of 2 Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 27 of 211 Library Commission Application - Jo Anne Howell Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Library Commission Name:Jo Anne Howell Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1947-11-07 Last 4 of SSN: List your qualifications for this appointment: Part-time reference librarian at Gavilan College, love of the Gilroy public library. List any service to the community including any prior appointments: Rebekah Children's service -- distribution of food through Second Harvest, various Gavilan College events. What are your goals while serving on this Board/Commission/Committee? Get to know the issues facing the library Why are you the most qualified to serve on this Board/Commission/Committee? Because I love the library School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 28 of 211 Library Commission Application - Jo Anne Howell Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 29 of 211 Library Commission Application - Valarie Lowry Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Library Commission Name:Valarie Lowry Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1972-02-28 Last 4 of SSN: List your qualifications for this appointment: My qualifications for the commission are: -Degreed professional in Human Resource Management and Business Administration -5 years of teaching experience at the Collegiate level -20 plus years in Human Resources -Interest and willingness to serve List any service to the community including any prior appointments: I am new to this community. In other communities I have had the opportunity to volunteer as an adult reading tutor and at the animal shelter. What are your goals while serving on this Board/Commission/Committee? My goals while serving on the Library Commission are: - Help inform the community of the information, services, and programs that are available to them through the Library. - To focus on increasing public attendance at the Library Commission meetings. - Advocate for the resources the library needs to serve the community in a relevant capacity. Why are you the most qualified to serve on this Board/Commission/Committee? I have a professional background in education and training as an Adjunct Professor and Human Resource professional. I am professionally and personally interested in providing resources, information, and assistance for a person or family's personal development or betterment. School: / Grade: null 6.1 p. 30 of 211 Library Commission Application - Valarie Lowry Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 31 of 211 Library Commission Application - Kay Spencer Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Library Commission Name:Kay Spencer Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1953-01-11 Last 4 of SSN: List your qualifications for this appointment: I am a retired corporate CPA with a college degree in business administration. List any service to the community including any prior appointments: I was previously on the Library Commission in 2013 and 2014 serving as Vice Chair and then Chairman. What are your goals while serving on this Board/Commission/Committee? My goal is to provide service to the City of Gilroy to the best of my ability. Why are you the most qualified to serve on this Board/Commission/Committee? I have dealt with many legal and regulatory issues in my capacity as a corporate accountant and CFO, primarily in the food and beverage industry. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 32 of 211 Library Commission Application - Kay Spencer Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 33 of 211 Library Commission Application - Jeannie Stokes Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Library Commission Name:Jeannie Stokes Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1961-05-22 Last 4 of SSN: List your qualifications for this appointment: I have been a part time English and Reading college professor for the past 9 years (at San Jose City College, Mission College, and Chabot Colleges). I have spent the last 20 years of my life working in education to better not only the love of reading and writing, but to promote the utility and importance of these lifelong skillsets. I consider libraries my second home, and I know I can help in everything from acquisition to community engagement. In addition, I hold the following education degrees: BA English, MA Reading, MS Education - Emphasis on Educational Leadership. I also hold PT Teaching Crediential(s) in English and ESL. I have considered education and the pursuit of knowledge a constant in my life. List any service to the community including any prior appointments: I am new to Gilroy, so I have not begun my community efforts here, but in San Jose, I have volunteered with Sunday Friends and Sacred Heart on occasion. Most of my community work has been done at my colleges. What are your goals while serving on this Board/Commission/Committee? I would like to help your Commission continue services to The City of Gilroy through more programs aimed to get out into the schools to encourage more participation in the library. I have recently moved to Gilroy after 40 years in San Jose, and I want to not only learn more about how the library affects/impacts the City, but to help increase this stewardship. My hope is that residents don't think of the Library as a simple place to get books, but they see it as THE resource for educational ideas: college planning, tutoring, mentoring, language classes, social gatherings, etc. I would also like to work with the City to attract adults/seniors to increase library usage through book clubs and community outreach. 6.1 p. 34 of 211 Library Commission Application - Jeannie Stokes Page 2 of 2 Why are you the most qualified to serve on this Board/Commission/Committee? Because I care about how the quest for education can grow and improve society. A library is not just a repository for books; it is a way to reach out and engage a community across all demographics. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 35 of 211 Open Government Commission Application - Janet Krulee Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Open Government Commission Name:Janet Krulee Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1975-12-28 Last 4 of SSN: List your qualifications for this appointment: Lifelong Gilroy resident. Grew up here and have a very keen sense of community. CA Realtor license. CA Notary. CA Certified Loan Signing Agent. Leadership Gilroy class of 2020. Work in the construction field. Have served on many boards, committees, etc so know decorum and what it means to work as a team but also have a voice. List any service to the community including any prior appointments: Volunteering in this community since high school. Gilroy Garlic Festival Committee Chair, Advisory Board Chair, Board of Directors, PJIFF BOD, currently serving on Leadership Gilroy BOD (Treasurer) and Friends of St Louise/Valley Medical Foundation BOD, Gilroy Foundation Ambassador, volunteer with many local nonprofits. What are your goals while serving on this Board/Commission/Committee? I would like to get more involved with the inner workings of Gilroy. I also am interested in projecting smart growth for our city and trying to make sure we do what is best for the residents here by providing a balance of adequate housing, services, and quality of life. I value transparency in government and honesty to our community about what is happening and could be changing. Why are you the most qualified to serve on this Board/Commission/Committee? I don't know if I am the most qualified, but I do know that I am a fair, open minded, hard worker that has the heart to work together for the best of this community and the residents that live here now, and the future generations that grow up and move here. We need to think about what is needed to continue to make Gilroy a great place and be smart about dealing with growth issues and items that we have to add to that equation from the state/county. 6.1 p. 36 of 211 Open Government Commission Application - Janet Krulee Page 2 of 2 School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 37 of 211 Open Government Commission Application - Ann Marie McCauley Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Open Government Commission Name:Ann Marie McCauley Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1971-08-04 Last 4 of SSN: List your qualifications for this appointment: I am resident of Gilroy since 2004. I have attended city council meetings over the last two years and watched many of the planning and OGC meetings online. This has given me an understanding of the expectations for this commission, most importantly, the ability to show up. I am able to commit to the 4 meetings and uphold the responsibilities listed on the website. I have read chapter 17A of the Gilroy City Code and am capable of advising on how to implement. List any service to the community including any prior appointments: YMCA Board member, South County Representative for Mothers Against Drug Addictions and Deaths, Active member of Night Time Rotary. Active participant in local organization events such as Carry The Vision, Pit Stop Outreach, Compassion Center, St. Josephs, One Giving Tree, Rebekah Children's Services, Gilroy Foundation, GALS, Community Solutions, CARAS and Nueva Vida. What are your goals while serving on this Board/Commission/Committee? I would like to learn more about how government works. My goal would be to encourage transparency and the citizens' rights to information and participation, which are the principles of the commission. I understand that Commission members represent the city and are part of the government. This requires temperance on social media platforms. My personal goal on this Commission would be to shift my involvement from social media to actual participation. I am looking forward to something more collaborative with city council and believe this position would help foster that. Why are you the most qualified to serve on this Board/Commission/Committee? 6.1 p. 38 of 211 Open Government Commission Application - Ann Marie McCauley Page 2 of 2 I believe I am qualified because I read the appropriate information and have a proven track record for showing up. As a person who intends to eventually run for city council, I believe this gives the city an opportunity to "train" potential elects and create more qualified and knowledgeable council members.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 39 of 211 Open Government Commission Application - Blanca McMurray Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Open Government Commission Name:Blanca McMurray Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1963-04-05 Last 4 of SSN: List your qualifications for this appointment: I' am committed to serve my community any way I can. I have been part of my husbands business in Gilroy for the last 25 years, donating my time for different Dental Clinics throughout California and outside the USA. Our business has served Gilroy by providing Oral Surgery in our South Valley Oral and Facial Surgery office located here in Gilroy. I have worked for the business as an Even planner, Marketing Coordinator, and Billing Assistant. List any service to the community including any prior appointments: Food Truck coordinator for our "Food Truck Fly In" at the San Martin Airport, 2022, and 2023. Gathering backpacks for children's back to school at Solorsano Middleschool. Collecting Christmas gifts for Rebekah Children's Services at our Gilroy Office. What are your goals while serving on this Board/Commission/Committee? I would like to serve my community by volunteering my time. I would like to donate my time to serve my community and make a difference any way I can. I am open to learn new things and use my extra time for something worth doing. Why are you the most qualified to serve on this Board/Commission/Committee? I believe I can serve any way possible because I am willing to learn new things, I have an open mind and can take direction well. Although I don't experience in Government I would like to offer my time and efforts as a volunteer. 6.1 p. 40 of 211 Open Government Commission Application - Blanca McMurray Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 41 of 211 Open Government Commission Application - Monikka O'Neil Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Open Government Commission Name:Monikka O'Neil Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1981-10-08 Last 4 of SSN: List your qualifications for this appointment: I'm a CPA and currently sit on the Non-Profit board of directors for The Mary Elizabeth Inn (MEI) which serves to permanently house women in San Francisco that were subject to abuse. I've previously sat on the NP board of The Unity Care Group which serves to provide temporary housing for transitional aged youth across Northern California. I bring to bear a financial perspective and to these boards in addition to my passion to serve the community. List any service to the community including any prior appointments: No prior appointments to the community. As a resident of Gilroy for 4 years, I'd like to be involved in the development of the community. What are your goals while serving on this Board/Commission/Committee? Create connections, expand my network, serve my community in the development and growth of Gilroy. Why are you the most qualified to serve on this Board/Commission/Committee? My previous & current Non-Profit board experience as well as my professional background as a CPA. 6.1 p. 42 of 211 Open Government Commission Application - Monikka O'Neil Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 43 of 211 6.1 p. 44 of 211 Open Government Commission Application - Sharpy Sandhu Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 45 of 211 Parks and Recreation Commission Application - Nathaniel Ayala Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Nathaniel Ayala Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1987-07-29 Last 4 of SSN: List your qualifications for this appointment: I received my Juris Doctorate from Santa Clara Univeristy School of Law in 2018, have been an active member of the California Bar since 2019, and received my B.S. in 2009 from Santa Clara University, with a Political Science Major and English Minor. List any service to the community including any prior appointments: I have served the community in various roles ranging from law clerk for the Santa Clara County District Attorney's Office to positions with the Parks and Recreation Department as a college student. Currently, I am an attorney who works for a law firm that serves the community by representing school districts in special education matters. What are your goals while serving on this Board/Commission/Committee? My goals are the following: 1) to serve the community in a capacity that can help affect positive change to policies, 2) to utilize the skills I have attained in my educational and working career to help in solving some of the issues that face the three commissions, 3) to be an active voice for the people in the community, and 4) to help make the city an even more vibrant and thriving place for my children to grow up in. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on either of the three selections because I can bring the critical thinking skills I have gained in law school and practicing law to the responsibilities of any of the vacant commission seats. I strongly desire to serve the community, and this is one of the main ways I can do so. Each of the three commissions I am applying for strikes my interest in the work to be done. As a member of this community, I am greatly interested in helping to be a voice in matters involving the planning and land use, matters involving the city parks and recreational 6.1 p. 46 of 211 Parks and Recreation Commission Application - Nathaniel Ayala Page 2 of 2 programming for citizens of all ages, and matters involving the city library. Being selected for any of the three commissions would be an honor. I would devote much energy to ensuring my preparedness and knowledge of the matters discussed at each meeting.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 47 of 211 Parks and Recreation Commission Application - Jesse Jimenez Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Jesse Jimenez Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1972-05-29 Last 4 of SSN: List your qualifications for this appointment: I have been a lifelong resident here in Gilroy for the 52 years of my life. Growing up in Gilroy the parks and recreation made a huge impact on my life as well for my siblings. We were actively involved with the Parks and Recreation Soccer League for 6 years, Little League (6 years), and Pop Warner (6 years). Also, including our participation with the variety of arts and boxing that used to be held at the Wheeler Auditorium, community adult softball and Jr. Giants. List any service to the community including any prior appointments: Gilroy Gang Task Force, South County Youth Task Force, COEP. I also host a variety of Community events such as our Easter Egg Hunt at Christmas Hill and community outreach handball tournaments at Las Animans Park and San Ysidro Park. What are your goals while serving on this Board/Commission/Committee? To continue to support our city vision for the parks and recreation and provide or support great ideas for our parks and community Why are you the most qualified to serve on this Board/Commission/Committee? I am passionate about seeing our community thrive together in unity, providing a safe environment for our families, and supporting community involvement through community events and collaborating with our local nonprofits and resources. 6.1 p. 48 of 211 Parks and Recreation Commission Application - Jesse Jimenez Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 49 of 211 Parks and Recreation Commission Application - Javier Martinez Jr Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Javier Martinez Jr Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1994-06-19 Last 4 of SSN: List your qualifications for this appointment: I’ve lived in Gilroy for 30 years and have a lifelong connection to its parks. I worked as a Recreation Outreach Specialist with Gilroy Recreation, supporting youth programs and park events. Currently, I work with the South County Youth Task Force, supporting youth and families. My experience in community engagement and my passion for parks make me a strong fit for this role. List any service to the community including any prior appointments: Recreation Outreach Specialist, Gilroy Recreation Co-Chair, South County Youth Task Force Technical Team Lead community events at San Ysidro Park. Leader, Joven Noble Program in Gilroy Unified School District Co-Chair, Alexander Station Committee Lead Second Harves Food Bank food distributions in Gilroy Gilroy Garlic Festival volunteer What are your goals while serving on this Board/Commission/Committee? To ensure our parks are safe, inclusive, and well-maintained for families and youth. I want to advocate for improved infrastructure, engaging programs, and spaces that foster community connection and safety. Why are you the most qualified to serve on this Board/Commission/Committee? As someone who grew up in Gilroy’s parks, I understand their value firsthand. My professional background in youth programs and community engagement, combined with my passion for creating safe, vibrant parks, makes me well-suited to serve. 6.1 p. 50 of 211 Parks and Recreation Commission Application - Javier Martinez Jr Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 51 of 211 Parks and Recreation Commission Application - Emily Miller Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Emily Miller Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1994-04-11 Last 4 of SSN: List your qualifications for this appointment: I have always felt a deep, personal connection to the outdoors. From a young age, I would fuss to be taken outside, drawn to the sense of wonder and peace that nature provides. Whether it was playing soccer as a child or later becoming an avid hiker and pickleball enthusiast, our nation’s parks have always been a source of joy and inspiration for me. Now, as a proud homeowner in Gilroy, I am eager to bring that same sense of appreciation and connection to our community by actively contributing to the future of our city’s parks and recreation programs. If appointed to the Parks and Recreation Commission, I will bring a unique blend of skills and experience that will benefit both the committee and the broader community. With a strong foundation in corporate operations and finance, I am adept at managing resources, ensuring strategic decisions are well-informed and sustainable. My professional background also includes extensive experience in communication, which I believe is crucial to fostering collaboration and ensuring transparency in all our work. Whether presenting ideas, gathering community input, or working alongside other commissioners, I prioritize clear, effective communication that bridges gaps and drives progress. Beyond my professional skills, I am committed to community service. I have volunteered with organizations such as the Eugene Mission, Mount Pisgah Arboretum, Fort Mason Park, and the Edward and Anita Lee Newcomer School, which has allowed me to engage meaningfully with diverse groups and contribute to causes I care about. I am excited about the opportunity to extend this commitment to Gilroy’s parks and recreation initiatives. As a frequent visitor of our local parks, I am very familiar with the value they bring to our community. I walk daily at the Gilroy Sports Park, bike along the off- road bike paths, and regularly enjoy pickleball at Sunrise and Las Animas Parks. These experiences have given me a deep appreciation for the potential of our local parks. I am excited to work with the commission to enhance these spaces, ensuring they serve not only current residents but future generations as well. Gilroy is home to a vibrant, active, and generous community, and our parks should reflect and nurture that spirit. I am passionate about ensuring our parks and recreation programs continue to serve people of all ages, backgrounds, and 6.1 p. 52 of 211 Parks and Recreation Commission Application - Emily Miller Page 2 of 2 interests. I look forward to the opportunity to contribute to the development of parks that foster connection, well-being, and growth for everyone in Gilroy. List any service to the community including any prior appointments: Although I am relatively new to Gilroy, my dedication to community service is evident through my volunteer work with organizations such as the Eugene Mission, Mount Pisgah Arboretum, Fort Mason Park, and the Edward and Anita Lee Newcomer School. I am eager to contribute and serve our community through this commission. What are your goals while serving on this Board/Commission/Committee? My goal while serving on the Parks and Recreation Commission is to contribute to the overall development of our city’s parks and recreational spaces in a way that benefits all residents. One area I am particularly passionate about is advocating for the addition of permanent, dedicated pickleball courts. As a regular player, I’ve seen how this sport fosters community and encourages active lifestyles, and I believe providing dedicated spaces for pickleball would help meet the growing demand. I hope to collaborate with fellow commissioners to improve park facilities, expand programming, and ensure that our community has safe, vibrant spaces for recreation, connection, and growth. Why are you the most qualified to serve on this Board/Commission/Committee? I believe I am highly qualified to serve on the Parks and Recreation Commission due to my unique combination of personal passion, professional skills, and interest in community involvement. First, my lifelong connection to the outdoors and firsthand experience with Gilroy’s parks gives me a true appreciation for the role they play in our community. As a regular visitor to local parks, I have a clear understanding of both their current impact and their potential for future development. This personal connection allows me to approach park planning and improvement with both enthusiasm and insight. My background in corporate operations and finance, paired with strong communication skills, enables me to manage resources efficiently and make informed decisions that ensure long-term sustainability. I’m experienced in presenting ideas clearly, listening actively, and fostering collaboration, all of which are needed for building trust and ensuring that community input shapes the Commission’s initiatives for lasting, positive outcomes. Finally, my commitment to community service, demonstrated through my volunteer work with various organizations, reflects my dedication to improving the well-being of the community. I am eager to bring this same level of commitment to our parks and recreation programs, ensuring they meet the needs of Gilroy’s residents.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 53 of 211 6.1 p. 54 of 211 Parks and Recreation Commission Application - Robert Miller Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 55 of 211 Parks and Recreation Commission Application - Stefanie Okada-McCabe Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Stefanie Okada-McCabe Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1983-04-30 Last 4 of SSN: List your qualifications for this appointment: Born and raised Gilroyan. Avid bodybuilder, past league tennis player, current league bowler and getting into pickleball as a family. I enjoy our parks and all they have to offer....with a love of outdoor activities. List any service to the community including any prior appointments: Past building board of Appeals Past Physically Challenged Board What are your goals while serving on this Board/Commission/Committee? To aid in continuing the Gilroy vision and goals for the community by adding my background and expertise in architecture, planning and development. Why are you the most qualified to serve on this Board/Commission/Committee? As a lifelong Gilroy resident, I possess a deep understanding of our community's needs and values. My diverse athletic background, from bodybuilding to tennis, bowling, and pickleball, showcases my passion for active living. I am eager to leverage this passion and knowledge to contribute to the enhancement of our parks and recreational offerings, ensuring they cater to the evolving needs of our community. School: / Grade: null By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I 6.1 p. 56 of 211 Parks and Recreation Commission Application - Stefanie Okada-McCabe Page 2 of 2 understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 57 of 211 Parks and Recreation Commission Application - Jorge Vargas Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Jorge Vargas Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1980-12-21 Last 4 of SSN: List your qualifications for this appointment: I have lived in Gilroy for three years and worked here for the past 12 years. As a parent of four children, each attending different schools within the Gilroy Unified School District, I am deeply connected to the community and invested in its growth and well-being. As a lifelong advocate for youth development and inclusivity, I am honored to apply for the opportunity to serve on the Parks and Recreation Commission. Growing up as a Latino in a community where access to organized sports was limited, I experienced firsthand the barriers that many underserved families face. This perspective has fueled my passion for creating equitable opportunities for all children and ensuring that no one is excluded from the benefits of recreational programs. List any service to the community including any prior appointments: President, Gavilan United F.C. (June 2024 – Present) Founded and manage a nonprofit soccer club dedicated to providing affordable, accessible opportunities for youth to engage in sports. Assisted in organizing recreational activities and outreach programs for local youth, fostering inclusivity and community engagement at Miller Park, Christmas Hill Park and Gilroy Sports Complex. What are your goals while serving on this Board/Commission/Committee? My primary goal is to ensure that Gilroy’s parks and recreational programs are accessible, inclusive, and reflective of the diverse needs of our community. As someone who grew up without access to organized sports and has since worked to create equitable opportunities for underserved youth, I am deeply committed to breaking down barriers to participation and fostering a sense of belonging for all residents. Why are you the most qualified to serve on this Board/Commission/Committee? 6.1 p. 58 of 211 Parks and Recreation Commission Application - Jorge Vargas Page 2 of 2 I believe I am uniquely qualified to serve on the Parks and Recreation Commission because of my lived experience, leadership background, and unwavering commitment to creating equitable opportunities for all members of our community.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 59 of 211 Parks and Recreation Commission Application - Michael Vizzusi Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Parks and Recreation Commission Name:Michael Vizzusi Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1977-11-14 Last 4 of SSN: List your qualifications for this appointment: I have been a resident of Gilroy for 13 years and have a community member of the city since 2003. As a resident of Gilroy, I value recreational activities in the community and youth recreation. I will bring a unique perspective to the commission as an educator, community member, and youth recreation advocate. Currently I have children that participate in various City of Gilroy recreational activities. List any service to the community including any prior appointments: Over the years I have actively participated in many Gilroy community events including the Garlic Festival and Gilroy Unified School District. What are your goals while serving on this Board/Commission/Committee? My goals while serving on the Commission would be to strengthen the youth recreational activities and support the city-wide parks and spaces. Why are you the most qualified to serve on this Board/Commission/Committee? As I mentioned being a City of Gilroy community member for over 20+ years I bring a perspective to the commission that would provide sound guidance and advice on strengthening youth recreational activities. I am also strong supporter of community parks and spaces within our city. I look forward to being involved in the providing the best recreational activities and parks in the Santa Clara County. 6.1 p. 60 of 211 Parks and Recreation Commission Application - Michael Vizzusi Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 61 of 211 Personnel Commission Application - Linda Allen Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Personnel Commission Name:Linda Allen Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1963-09-28 Last 4 of SSN: List your qualifications for this appointment: Served as 1st VP CSEA for several years, familiar with policies procedures, job descriptions, review of job descriptions, union contracts, negotiations, union representations, worked with HR, and more List any service to the community including any prior appointments: None in Gilroy have only lived here for a year. Past experiences in San Mateo served on child care boards, state committees for all classified staff around the state, advocacy at the state level, 4City board (youth sports) What are your goals while serving on this Board/Commission/Committee? Best serve the community as a whole in any and all ways possible. Why are you the most qualified to serve on this Board/Commission/Committee? Experience working with employment challenges : policy and procedures, negotiations, union contracts, advocacy, work with HR, served on EEOC committee, ability to mediate, open-minded, and more Served as 1st VP and 2nd VP for CSEA for 5-plus years. School: / Grade: null By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I 6.1 p. 62 of 211 Personnel Commission Application - Linda Allen Page 2 of 2 understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 63 of 211 Personnel Commission Application - Catherine Cummins Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Personnel Commission Name:Catherine Cummins Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1988-03-17 Last 4 of SSN: List your qualifications for this appointment: Hiring manager for another public agency. List any service to the community including any prior appointments: Has sat on the personnel commission since 2018. What are your goals while serving on this Board/Commission/Committee? To continue to support the city and attract committed well-qualified candidates to vacant city positions. Why are you the most qualified to serve on this Board/Commission/Committee? My job experience and prior commission experience. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 64 of 211 Personnel Commission Application - Catherine Cummins Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 65 of 211 Personnel Commission Application - Norma Hingle Flores Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Personnel Commission Name:Norma Hingle Flores Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1977-01-17 Last 4 of SSN: List your qualifications for this appointment: 15+ years of experience in HR focusing on Compensation List any service to the community including any prior appointments: N/a What are your goals while serving on this Board/Commission/Committee? Support the community. Why are you the most qualified to serve on this Board/Commission/Committee? I have been working in HR for over 15 years and dedicating my career to streamlining processes and designing compensation. The Personnel Comission is right up my alley. I will be able to keep doing what I love and contribute more meaningfully to the city and the community. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 66 of 211 Personnel Commission Application - Norma Hingle Flores Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 67 of 211 Personnel Commission Application - Ann Marie McCauley Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Personnel Commission Name:Ann Marie McCauley Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1971-08-04 Last 4 of SSN: List your qualifications for this appointment: As a remodeling business owner I rely on many people to achieve the final product. This requires matching projects with labor skill sets, labor cost measured by results and most importantly personalities that work well together. I have paid close attention to the workings of Gilroy by attending council meetings and watching commission meetings including Personnel commission meetings. I understand the differences and similarities with private sector personnel goals and city personnel. I do believe that measured results are important in both instances as well as having a complete qualified staff to help achieve results. List any service to the community including any prior appointments: South County Representative for Mothers Against Drug Addiction and Deaths, Board of YMCA, Night Rotary, active participant in Ofrenda Festival, One Bright Night, House of Toys, Carry the Vision LEAB, and supporter of Community Solutions, Rebekah Children's services, Pit Stop Outreach and Compassion Center. What are your goals while serving on this Board/Commission/Committee? I would like to have a more involved roll in our city and better understand how it operates. I would like to help our commissions reach quorum and serve my community. The new Gilroy leadership has a vision of collaboration that I would like to be part of. I understand that this requires discretion on social media and intend to respect this if appointed. Why are you the most qualified to serve on this Board/Commission/Committee? I am qualified because of my personal business experience, management experience as a technical director for theater and productions and an understanding of our staffing challenges based on the city council meetings. 6.1 p. 68 of 211 Personnel Commission Application - Ann Marie McCauley Page 2 of 2  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 69 of 211 Physically Challenged Board of Appeals Application - Marco Machado Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Physically Challenged Board of Appeals Name:Marco Machado Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 2024-06-19 Last 4 of SSN: List your qualifications for this appointment: I am paraplegic. List any service to the community including any prior appointments: Have served committee before What are your goals while serving on this Board/Commission/Committee? To improve accessibility to people with disabilities Why are you the most qualified to serve on this Board/Commission/Committee? Because I know how it feels to not have access to things because of a disability  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of 6.1 p. 70 of 211 Physically Challenged Board of Appeals Application - Marco Machado Page 2 of 2 Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 71 of 211 Planning Commission Application - PATRICIA BENTSON Page 1 of 3 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Planning Commission Name:PATRICIA BENTSON Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1954-07-25 Last 4 of SSN: List your qualifications for this appointment: I have previously served in the capacity of a commissioner (see next section for past appointments), and also as a City of Gilroy employee from 9/1990 to 8/2009. I was employed in the Planning Department as the Department Secretary. Thanks to my tenure on the Planning Commission, I was familiar with General Plan, Zoning Code, and development application process. I provided customer service with developers, citizens, City departments, consultants, supervision of support staff and I provided staff support to the Planning Commission. I compiled the monthly Planning Commission packet and made all legal postings of meeting notifications to meet Brown Act regulations. I recorded meetings and took official minutes for the Planning Commission meetings and followed up on recommended resolutions for the City Attorney and City Clerk. I also served as Deputy City Clerk, recorded meetings and took official City Council minutes during the absence of the City Clerk. During my tenure the Planning Department was consolidated with Building and Engineering and officially became the Community Development Department. I took on more responsibilities, more staff supervision, additional responsibilities for operations and capital budgets, consultant monitoring and accounts payable while still covering Planning Commission and City Council meetings as required. In 2004 I was promoted to Financial Analyst for the Community Development Department, which was in the Management sector. Duties included supervision of all department office assistant support staff, detailed budgeting for operations, capital budget forecasting and materials costing, buildout forecasting, impact fee calculation and forecasting, I worked directly under Development Department Director and the City Engineer. I held this position until my retirement in August, 2009. Since I have been a Planning Commissioner already, I'm familiar with the duties, responsibilities, and commitment required such as significant reading of the meeting packet and reports involved, as well as knowledge of the General Plan and Zoning Ordinance. List any service to the community including any prior appointments: 6.1 p. 72 of 211 Planning Commission Application - PATRICIA BENTSON Page 2 of 3 I have previously held positions on the following City of Gilroy commissions: Parks & Recreation Commission 1985-1986 (2 years); and again from 1/2017-12/2024 (terming out after 8 years). I served as Chair twice during my terms. Planning Commission 1/1987-9/1990 (2 years 9 months) when I resigned due to being hired by the City of Gilroy in the Planning Department. Served as the Parks & Recreation Commission representative to the 2040 General Plan Committee. Attended meetings with City's consultants, city staff, city council representatives, and other commissioners/citizen at-large representatives. This was a multi-year project as the 2040 General Plan Committee had to be reformed after a measure regarding the "660" limitation passed at the polls. I learned a great deal of information about the General Plan and the "coming to consensus process". What are your goals while serving on this Board/Commission/Committee? The City is updating its Zoning Code in the near future as a result of the approval of the 2040 General Plan. This is a very important project and one that will involve the Planning Commission to work Directly with the Community Development Director. We will need to ensure that the Zoning Code is compliant with local codes and the General Plan document, prior to final recommendation to the City Council for adoption. This goal/project will likely be a work plan project for the Planning Commission. I look forward to working on this project as it should be a worthy learning experience. Since the dissolution of the former Bicycle Pedestrian Commission and split of its former duties to the Planning Commission (budgeting and capital projects) and also to the Parks & Recreation Commission (education portion under VTA budget), it is one of my goals to become involved with the budgeting and capital projects affecting the trails, bicycle and pedestrian components. In addition, it is a goal of mine to have the opportunity to work with staff, as the Planning Commission is the recommending body, to getting our many of the City's aging master plans budgeted and updated so that they are current. I am also looking forward to being involved in the development process again and learning more about the challenges that have come down from the State level that affect Gilroy on housing projects, as well as future development projects that will enable economic growth for Gilroy and job opportunities for our citizens. As the City continues to grow there are opportunities that could have significant changes on our city limits, LAFCO/USA applications, and our infrastructure. Why are you the most qualified to serve on this Board/Commission/Committee? I believe my prior experience as a Planning Commissioner, with over 19 years of City of Gilroy employment experience in the Planning, Community Development and Engineering sections as detailed above, familiarization with the Zoning Ordinance, General Plan, development process, and interaction with related City staff and administration, and over ten years of experience on the Parks and Recreation Commission, makes me uniquely qualified to serve on the Planning Commission. I continue to try and make a difference in my community by volunteering on City commissions and being a member of several non-profit organizations.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 73 of 211 Planning Commission Application - PATRICIA BENTSON Page 3 of 3 6.1 p. 74 of 211 Planning Commission Application - BRIAN DAUENHAUER Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Planning Commission Name:BRIAN DAUENHAUER Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1965-08-31 Last 4 of SSN: List your qualifications for this appointment: 1. I have been a resident of Gilroy for 50 years and am familiar with the way our city has grown. 2.I have the ability to communicate with a diverse group of stakeholders, including city officials, community members, and developers. 3. I have the ability to analyze complex data, make informed decisions and think critically about the long-term impact of planning decisions. 4. I am a team player, I have the ability to listen to different prospectives, negotiate compromises and build consensus. 5. I have a commitment to acting in the best interest of the community and upholding the ethical standards of the city. List any service to the community including any prior appointments: Past Visitors Bureau BOD, Past Chair / BOD Santa Clara Winegrowers Association, Past BOD California Wine Institute. Past Chair / BOD Gilroy Downtown Business association, Current BOD Evening Rotary, Current BOD Mt Madona YMCA. What are your goals while serving on this Board/Commission/Committee? My top goals would be to ensure that development meets the needs of the current community, while balancing the needs of the future generations. Provide exceptional customer engagement with residents, businesses and other stakeholders. Provide a balanced viewpoint to the decision-making process. Why are you the most qualified to serve on this Board/Commission/Committee? I have a strong tie to the community with experience working with a diverse group of people. I believe that I can bring a balanced approach to meeting the needs of the public and ensuring we stay within the guild lines of the General Plan. 6.1 p. 75 of 211 Planning Commission Application - BRIAN DAUENHAUER Page 2 of 2 School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 76 of 211 Planning Commission Application - Anselmo Guevara Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Planning Commission Name:Anselmo Guevara Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1965-08-19 Last 4 of SSN: List your qualifications for this appointment: Education Masters of Business Administration Bachelors of Science in Accounting Professional Experience 26 years of professional experience working for a Big Four accounting firm, and four hi-tech companies in Silicon Valley in the roles of consultant, auditor and risk management. I spent my last eleven years as a director of ethics & compliance. Residency I have resided in Gilroy for the last 29 years, and in Santa Clara County for the last 36 years. List any service to the community including any prior appointments: In the past, I have participated in community service through my employers. For example in 2023, I and a team built nine children playhouses through Habitat For Humanity; Habitat For Humanity in turn donated the playhouses to nine elementary schools in the San Francisco Bay Area. Other community involvement includes volunteering with Family Giving Tree, (Guadalupe River) Heritage Rose Garden, LifeMoves, and the various K-12 schools my children have attended in Gilroy. What are your goals while serving on this Board/Commission/Committee? My goal is to help improve and have a greater role in the Gilroy community by volunteering my time and providing input on issues pertaining to Gilroy, the community where my family and I have lived for the last 24 years. Why are you the most qualified to serve on this Board/Commission/Committee? 1. As a professional consultant and employee, I evaluated issues in a span of 26 years for many organizations (both client organizations and employers) and provided input and/or recommendations to make something better. I'd like to share my expertise and have no doubt that I have the professional maturity to serve as a Commissioner of the City of Gilroy. 2. Working 6.1 p. 77 of 211 Planning Commission Application - Anselmo Guevara Page 2 of 2 for global hi-tech organizations allowed me to work with different ethnic groups in other countries and appreciate other cultures outside the United States. In the last several years, more ethnic groups have made Gilroy their home. It's been many years since I started appreciating other cultures, embracing diversity and breaking down stereotypes to become a responsible citizen and better person. 3. Other: No conflicts of interest Clean legal record or the ability to pass a background check if needed. School: / Grade: null  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 78 of 211 Planning Commission Application - ALEX LARSON Page 1 of 3 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Planning Commission Name:ALEX LARSON Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1961-07-30 Last 4 of SSN: List your qualifications for this appointment: ALEXLARSON.COM - Alex's Life Story Alex Larson is a highly accomplished business leader with a 40-year track record of success, known for his persistence, dedication, and commitment to getting things done. A proud fourth-generation Gilroyan, Alex has deep roots in our community. His mother, Sandra Balanesi Larson, was a junior high school teacher in Gilroy, driven by her belief in making a meaningful impact on young lives. His father, Charles A Larson, was a Union Organizer for the United Brick and Clay workers, later transitioning to various roles, including a local car salesman. His twin Aunts were trailblazers, breaking the glass ceiling for women by working their way up to vice president auditor positions at a national bank, after helping to establish several local banks that were later sold for investor profit. Alex's other Aunt became one of the few women in management in the automobile dealership business. Alex and his brother, Charlie, grew up on Carla Way, just west of Las Animas Park which they helped to develop into the park it is today. Alex now lives just south of the park, off of Welburn Avenue. Alex's leadership skills, strategic vision, and experience have made him a driving force in every project he undertakes. His long-standing involvement in the 4-H Youth Program, both as a participant and an adult leader, has instilled in him a deep sense of community service and ethical responsibility. As a seasoned businessman, Alex understands the importance of ensuring that ethical practices are at the forefront of every decision in the educational setting as well as in business and personal relations. His ability to navigate complex business situations and work with governmental agencies at the federal, state, county and local levels have resulted in succeessful practical solutions. Alex served as an integral part of the Gilroy Garlic Festival for over 40 years, as a volunteer and vendor. At the very first Garlic Festival in 1979, he co-chaired the Garlic Rosemary Fries booth alongside Joyce Patereau and Sandra Larson, raising funds for Bonanza Days, which featured one of the largest parades in California, a Queens contest, Jr. King and Jr. Queen events, and numerous other activities supporting charity and community fun. Alex's selfless commitment to ethical practices in business, education, and personal relationships sets him apart as a trusted and valued leader in Gilroy. OPERATION FREEDOM 6.1 p. 79 of 211 Planning Commission Application - ALEX LARSON Page 2 of 3 PAWS Alex Larson embodies compassion and dedication, as demonstrated by his incredible efforts to support Operation Freedom Paws. This organization plays a vital role in empowering veterans and individuals with disabilities to lead fulfilling lives. Through the healing bond of service dogs, Operation Freedom Paws transforms lives, offering hope and support to veterans, first responders, children, and those grappling with complex trauma, disabilities, and illnesses. Recently, Alex's commitment shone brightly when he raised an impressive $12,000 at an auction event in Gilroy, helping to further the mission of this life-saving LOCAL organization, in addition to generous annual donations for Mary Cortanis CNN Heroes Award Organization. ALEX spreading joy as SANTA CLAUS! Alex Larson is a dedicated volunteer who embodies the true spirit of giving year-round. Together with his brother, he generously donates to numerous local charities, contributing gift baskets as well as his time and talents. As Santa Claus, Alex has brought joy and smiles to countless children and families through organizations like Make-A- Wish, including appearances at the renowned Pusateri Christmas House, which has raised over $3 million for children in need. He also lends his Santa skills to local charities and schools, brightening the holidays for those seeking a jolly presence. With his twinkling eyes, infectious laugh, and heart full of kindness, Alex creates magical moments that families treasure for a lifetime. His performances not only bring Santa to life but also foster hope and happiness in the hearts of those in need. By spreading joy through his volunteer work, Alex helps make the world a little brighter—one visit at a time. Join him in his mission to bring smiles, warmth, and holiday cheer to all! RAPAZZINI WINERY EST. 1962 Rapazzini Winery embodies the essence of Gilroy’s rich heritage—wine, garlic, and deep family ties. The Balanesi Larson brothers, fourth- generation Gilroyans, have been crafting wine with their family since childhood, continuing a proud Italian tradition. Alex and his brother Charlie extend warm, welcoming hospitality in the winery's stunning three-story, open-beamed Tasting Room, making every visit an enjoyable and memorable experience. Alex, a professionally trained chef, graduated at the top of his class in 1982 from The California Culinary Academy after attending Gavilan College. He went on to successfully own and operate a four-star ristorante and bar for nearly nine years, earning a prestigious Wine Spectator Award of Excellence for his wine selection and service. Now, as a winemaker, Alex channels his culinary expertise into creating exceptional, well-aged red wines, using predominantly Santa Clara Valley grapes. Rapazzini Winery proudly offers vintages from 2018, 2013, and 2007, featuring rare Italian and French Bordeaux varietals, including a Bordeaux blend and the renowned "Rockin' Rott Red," with its iconic Rottweiler label. The winery also offers crisp whites, along with almond, raspberry, and peach champagnes. After closing to the public in 2020 following the passing of their 78-year-old aunt, Rapazzini Winery reopened on February 19, 2024. The closure was a protective measure for the health of their surviving aunt, now 82, and their guests, as there was no safe way to enjoy wine tastings while wearing masks. The family prioritized safety and well-being above all else, reflecting their deep care for both their loved ones and their community. THE GARLIC SHOPPE since 1985 Chef Alex and his brother, Charlie Larson, have proudly owned and operated The Garlic Shoppe in Gilroy for 25 of its 39 years. The Garlic Shoppe is a wonderland of all things garlicky, offering an impressive array of products that celebrate Gilroy’s world-famous garlic, grown locally and shipped across the globe. Since 1997, their website, GarlicShoppe.com, has brought the taste of Gilroy to the world, after starting the first garlic store in the world in 1985. Chef Alex, known for his culinary expertise from Grandma, Mom, 4-H National Winner and the California Culinary Academy in San Francisco has created over 40 unique food items, sauces, and seasonings under popular brands like Mama Raps, Garlic Dude, The Garlic Shoppe, and their fiery PSYCHO line. PSYCHO products include hot sauce, medium salsa, and roasted garlic and habanero mustard—each bursting with bold garlic flavor. These products are available wholesale to other retailers and their iconic shoppe. Over the years, the brothers have operated up to 22 Garlic Shoppes in malls around the Bay Area during the holidays, bringing the flavor of Gilroy to even more customers. Having weathered the dot-com bust of 2000, the financial crash of 2008, the 2009-2012 real estate collapse, and the subsequent climb back to stability. Alex and Charlie have shown remarkable resilience and have survived and even thrived due to their hard work and experience. The COVID-19 pandemic brought unprecedented challenges, forcing them to close their businesses for months due to stringent Health Department regulations in Santa Clara County—especially concerning, given Gilroy’s position as a major crossroads for travel. 6.1 p. 80 of 211 Planning Commission Application - ALEX LARSON Page 3 of 3 Through it all, Chef Alex and Charlie, who manages GarlicShoppe.com, have learned to navigate difficult times, save during the good times, grow when its possible by good marketing and make the financials work. They continue to market Gilroy and its famous garlic to the world, ensuring that the iconic Garlic Shoppe remains a destination recognized by people everywhere. Ask a friend, and they’ve likely heard of or know the exact location of this beloved Gilroy landmark. List any service to the community including any prior appointments: 40 years Garlic Festival Volunteer and vendor, first Gilroy Visitors Bureau President, What are your goals while serving on this Board/Commission/Committee? To expedite, streamline, and help to maintain Gilroy's growth in a common sense, pragmatic way. Why are you the most qualified to serve on this Board/Commission/Committee? My more than 40 years of Business in Gilroy and Property ownership have afforded me an insiders view of the workings of our City government. I want the best for the future of our children and grandchildren. The decisions being made now are going to determine the path for the future hundred years. Let do this right.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 81 of 211 Planning Commission Application - Eva Lurker Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Planning Commission Name:Eva Lurker Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1990-12-22 Last 4 of SSN: List your qualifications for this appointment: I have over a decade of experience in Human Resources, currently working at the large tech company, HPE. I’ve spent many years volunteering through both my sorority and local non profits like the Junior League of San Jose where I’ve also served on the Board. I am passionate about community and the betterment for all. List any service to the community including any prior appointments: In recent years I’ve spent my time volunteering through the Junior League where our focus has been on foster youth. We’ve partnered with organizations like the Bill Wilson Center and CASA. What are your goals while serving on this Board/Commission/Committee? To feel a part of my local community and focus on the betterment for all. I love our town and want to not only be involved and invested, but to continue to see our community thrive. Why are you the most qualified to serve on this Board/Commission/Committee? I’m a mother of two young children who is passionate about the community I’m raising my family in. I have experience in business as well as community work and I’m driven to do what’s best for those we impact. School: / Grade: null By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I 6.1 p. 82 of 211 Planning Commission Application - Eva Lurker Page 2 of 2 understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 83 of 211 Planning Commission Application - Stefanie Okada-McCabe Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Planning Commission Name:Stefanie Okada-McCabe Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: Date of Birth*: 1983-04-30 Last 4 of SSN: List your qualifications for this appointment: As a passionate designer with a deep-rooted connection to Gilroy, I believe I possess the unique skills and perspective to contribute meaningfully to the city’s Planning Commission. My years of experience in urban planning and design have equipped me with a keen eye for detail, a strong understanding of zoning regulations, and a commitment to creating sustainable, aesthetically pleasing, and functional communities. List any service to the community including any prior appointments: Previously served on the building board of Appeals and the Physically Challenged Board. I am a member of the chamber and born and raised in Gilroy. What are your goals while serving on this Board/Commission/Committee? 1. Preserving Gilroy's Character: * Protecting historic districts and landmarks. * Supporting local businesses and economic development. * Enhancing public spaces and community amenities. 2. Promoting Sustainable Growth: * Encouraging smart development practices that minimize environmental impact. * Promoting affordable housing options for all residents. * Implementing climate-friendly policies and practices. 3. Fostering Community Engagement: * Ensuring transparent and inclusive decision-making processes. * Actively seeking input from residents and stakeholders. * Educating the public about planning issues and encouraging participation. Why are you the most qualified to serve on this Board/Commission/Committee? As a lifelong Gilroy resident and passionate designer, I bring a unique perspective and skill set to the Planning Commission. My deep-rooted connection to our community, coupled with my expertise in design and urban planning, makes me uniquely qualified to contribute to shaping Gilroy's future. Local Knowledge and Passion: * As a native Gilroyan, I have a profound 6.1 p. 84 of 211 Planning Commission Application - Stefanie Okada-McCabe Page 2 of 2 understanding of our city's history, culture, and challenges. * My personal experiences as a resident have shaped my vision for a vibrant, inclusive, and sustainable Gilroy. Design Expertise: * My design background allows me to envision innovative solutions to complex planning challenges. * I have a keen eye for aesthetics and functionality, ensuring that our city's development is both beautiful and practical. Community-Centric Approach: * I believe in the power of collaborative decision-making and actively seek input from diverse community members. * I am committed to creating spaces that foster a strong sense of community and enhance our quality of life. Sustainable Future: * I am passionate about sustainable development and believe that we can create a thriving city while protecting our environment. * I will advocate for policies that promote energy efficiency, reduce waste, and preserve our natural resources. By combining my local knowledge, design expertise, and community-centric approach, I am confident in my ability to make a significant contribution to the Planning Commission and help shape a brighter future for Gilroy.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 85 of 211 Youth Commission Application - Sean Ethan Diep Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Sean Ethan Diep Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: N/A Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: I was a 7th grader in middle school when we just got off from the COVID Pandemic lockdown. We were back to in-person learning, and I ran and became the Vice-President of Gilroy Prep School’s student council for the school year 2021-22. The following school year, I ran and became elected again to the council as President. Taking on these important roles helped me learn a lot about respect and responsibility, and taking the initiative towards pursuing projects, collaborating with others, and serving my community. I have continued to use these skills and uphold these values by currently serving on the Gilroy Foundation Youth Board and the Gilroy Library Teen Advisory Board. As an active member of the Asian Student Union at GECA, I am passionate about promoting, sharing, and learning more about AAPI (Asian American Pacific Islander). I would love for the City of Gilroy to hold AAPI events to celebrate our rich culture and heritage. 2024-25, Board Member, Gilroy Foundation Youth Board 2024-25 Board Member, Gilroy Library Teen Advisory Board 2023-Present, Member, GECA Asian Student Union 2022-23, President, Gilroy Prep School ASB 2021-22, Vice-President, Gilroy Prep School ASB List any service to the community including any prior appointments: I care deeply about our City and am very dedicated to serving the community I live in and have been volunteering extensively at various nonprofits and agencies not just here in the City of Gilroy, but also around Santa Clara County. This past year-and-a-half alone, I logged over 200 hours of volunteer work. I am proud to contribute in my own way to the betterment of our little City. Before the pandemic, I, together with my younger brother, performed on the piano and violin, and displayed our art work at Merrill Gardens, a local senior community. Every year my violin class also volunteers to spread holiday cheer at Valley Pines Senior Community in Morgan Hill. We are happy to volunteer our time and talents to entertain our local seniors. 2024-present, Youth Board Member, Gilroy Foundation (Illuminate the Night, Youth Board Events, etc) 2024- present, Teen Advisory Board Member, Gilroy Library (Teen Advisory Board Events, etc) 2023- 6.1 p. 86 of 211 Youth Commission Application - Sean Ethan Diep Page 2 of 2 present, Regular Volunteer, City of Gilroy (Monthly City-wide Clean-up, Coastal Clean-up, Party in the Park, National Night Out, Breakfast with Santa, Adaptive Dance, etc) 2023-present, Regular Volunteer, Gilroy Center for the Arts (Art Walk, Artist Video Series, Easter Egg Hunt, Artist Receptions, etc) 2023-present, Regular Volunteer, Downtown Business Association (Gilroy Rodeo, La Ofrenda Festival, Beer Crawl, etc) 2023-present, Regular Volunteer, St. Catherine’s Parish Church (Reach Out Pantry, Reach Out Closet, etc) 2023-present, Regular Volunteer, Gilroy Prep School (Percussion Band, Middle School Dances, Book Fair, Library, etc) July 2024, Volunteer, Sacred Heart (Pack-a-Bag) April 2024, Volunteer, Gavilan College (Science Alive) June 2023, Volunteer, Gilroy Gardens (Nature Program) What are your goals while serving on this Board/Commission/Committee? As a Filipino-Vietnamese-Chinese American, I am passionate about spreading awareness about AAPI culture and heritage in the City of Gilroy. I would love to help the City promote AAPI culture through events and celebrations. I am sure the City of Gilroy will enjoy festivals celebrating rich AAPI cultures. I would live for Gilroy residents to enjoy delicious AAPI food and vibrant dances and events! Why are you the most qualified to serve on this Board/Commission/Committee? I am the optimal candidate to serve on the City of Gilroy Youth Commission because I am passionate about serving our City through various projects geared towards the promotion of AAPI culture and awareness. As a Gilroy citizen, I am dedicated to serving the Gilroy community through numerous volunteer work. Moreover, not only do I possess extensive leadership experience but also collaborative, organizational, and time management skills. I believe I will be able to contribute greatly to the betterment of our City by sharing my talents, knowledge, and experiences.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 87 of 211 Arts and Culture Commission Application - LOLITA HARDWICKE Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:LOLITA HARDWICKE Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: 2009-03-18 Last 4 of SSN: List your qualifications for this appointment: As a 15-year-old passionate about contributing to my community, I believe I bring a unique perspective to the Youth Commission. At 14, I published my first fiction book, Red Watson and The Gifted Land, which is over 100 pages long. This accomplishment not only reflects my creativity and determination but has also inspired my peers, teachers, and community members to pursue their passions. I am deeply committed to engaging with and empowering young people. I can relate to the challenges and aspirations of today’s youth and aim to inspire them to pursue meaningful and impactful endeavors. Joining the Youth Commission, which meets every second Monday of the month, aligns perfectly with my dedication to making a difference. Through this role, I hope to collaborate with like-minded individuals, share fresh ideas, and represent the voices of young people in a way that encourages positive change in our community. List any service to the community including any prior appointments: I have been involved in various community activities over the years. I was a member of the Teen Advisory Board at the Gilroy Library, where I contributed to youth-oriented initiatives. I also supported a friend during a panic attack, using skills I gained from studying psychology classes to better understand myself and help others facing similar challenges. Additionally, I participated in the STAR Arts Education program, initially as a performer. Last summer, I took on a different role by assisting the production team, which served as a valuable leadership experience. I have also volunteered at the Garlic Festival, supported activities at Gilroy Preparatory School, and contributed to the GPS Food Bank. These experiences have helped me grow personally and give back to my community What are your goals while serving on this Board/Commission/Committee? 6.1 p. 88 of 211 Arts and Culture Commission Application - LOLITA HARDWICKE Page 2 of 2 My goal while serving on this Board/Commission/Committee is to contribute to the community especially the youth by supporting initiatives that create a meaningful impact. I aim to use my skills and experiences to collaborate with others in fostering positive change and addressing the needs of those we serve. I also aspire to grow personally and professionally by learning from the perspectives of fellow members and the community. Together, I believe we can build a stronger, more connected, and inclusive environment for everyone. Why are you the most qualified to serve on this Board/Commission/Committee? I believe I am well-suited to serve on this Board/Commission/Committee because of my genuine passion for making a positive impact in the community and my willingness to collaborate and learn from others. My background and experiences have given me a unique perspective and the skills to contribute meaningfully to our shared goals. I am committed to listening, understanding diverse viewpoints, and working with the team to create thoughtful solutions that benefit everyone. While I know there is always more to learn, I am confident that my dedication and eagerness to serve will allow me to support the mission of this group effectively.  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 89 of 211 Youth Commission Application - Lysandra Jaimes Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Lysandra Jaimes Phone number(s): email address*: Are you a registered voter within the City limits? Yes Physical Address*: Driver’s License or ID No.: N/A Date of Birth*: Last 4 of SSN: N/A List your qualifications for this appointment: I am a leadership student, play on the school varsity girls soccer team, currently employed at In- N-Out Burger, and have keep up with all As and Bs grades. List any service to the community including any prior appointments: During summer I volunteered at a youth soccer club, my position would be to coach kids who could not afford paying a club fee. I also have 50+ community service hours at the moment. What are your goals while serving on this Board/Commission/Committee? My main goals are to experience working with the city, meeting new people, and all of the opportunities that come with working with the city. Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to work on the Commission due to my characteristic to work well with people. Working at In-N-Out requires great interactions with people, this allows me to have great charisma and work well with others. By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure 6.1 p. 90 of 211 Youth Commission Application - Lysandra Jaimes Page 2 of 2 under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 91 of 211 Youth Commission Application - Zara Owens Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Zara Owens Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: N/A Date of Birth*: Last 4 of SSN: N/A List your qualifications for this appointment: I am currently in ASB, as a commissioner of Awareness, where I've been able to develop leadership skills and put on Multicultural Week at Christopher High School. I am founder and president of Key Club at my school, where I've been able to become more open and provide hours for almost 40 people at our most recent meeting. I also am academically on track and am organized and dedicated. I also will be attending a 2 week National Student Leadership Conference Architecture program, at Georgetown University. This is one of my biggest accomplishments, as I've always wanted to be an architect. I've also gained leadership experience recently this summer attending California Association of Student Leaders (CADA CASL) at UC Santa Barbara. I also serve as the Fundraiser Head for Black Student Union (BSU) at my school, and have been involved with the club for 3 years now. List any service to the community including any prior appointments: I am currently a tutor at a non-profit organization, Ciel. There, I am able to work with kids of all ages, grades, and personalities. I've learned so much since I started tutoring there during the summer. I've learned to be patient, inviting, and optimistic. Teaching children is one of the most rewarding and impactful things I've done. I love when they leave with a big smile and feeling of accomplishment, every time, it makes me feel so proud and accomplished. I always want to make sure that they feel proud of themselves and open to speak with me. One girl that I've tutored even drew me a flower and expressed how much she appreciates me, saying that she wants me to continue being her tutor. That statement was so heart warming and made me want to tutor even more, because I never realized how big of an impact I could have on young children. What are your goals while serving on this Board/Commission/Committee? 6.1 p. 92 of 211 Youth Commission Application - Zara Owens Page 2 of 2 To be more involved with Gilroy and participate in community service events. I enjoy meeting new people and would definitely be looking forward to doing so, upon my acceptance. One goal would be to get more in touch with the environment and people in Gilroy. For example, I believe that downtown could be the most eye-capturing spot in Gilroy. I want to help people feel invited and excited to go walking downtown. If there's any way we can improve that area, I'd absolutely love to help with that. Why are you the most qualified to serve on this Board/Commission/Committee? As I've mentioned I have leadership experiences and I am willing to socialize and communicate on behalf of our community. I am organized and attentive as well. I am also very open to new ideas, people, and experiences, so I know that serving on this board would expand my overall knowledge and care for the community. ☐ By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 93 of 211 Youth Commission Application - Thanmay Sarath Page 1 of 2 City of Gilroy Board, Committee, & Commission Application *All Commission, Board, and Committee applications are a public record. Board/Committee/Commission of Interest:Youth Commission Name:Thanmay Sarath Phone number(s): email address*: Are you a registered voter within the City limits? No Physical Address*: Driver’s License or ID No.: Date of Birth*: Last 4 of SSN: List your qualifications for this appointment: •Started a Cyber Security Business, and helped small businesses to secure their digital presence. •Worked with The Department of Homeland Security, Cybersecurity and Infrastructure Security Agency and identified and remediated security flaws in over 200 government systems. •Started Vets & Tech, to help veterans with technology. •Volunteered at Merill Gardens to help elderly with technology. •Volunteered at the Veteran Affairs Clinic in Monterey. •Currently in Youth Commission from 2023-2024. •Won EC2 Community Fund and started The Recycle Reward Program in the City of Gilroy and saved 3000 milk jugs from getting in the landfill. •Started LidLoop program in Gilroy to recycle coffee lids and create Christmas toys. •Level One Archery Coach for USA Archery List any service to the community including any prior appointments: •Started a Cyber Security Business, and helped small businesses to secure their digital presence. •Worked with The Department of Homeland Security, Cybersecurity and Infrastructure Security Agency and identified and remediated security flaws in over 200 government systems. •Started Vets & Tech, to help veterans with technology. •Volunteered at Merill Gardens to help elderly with technology. •Volunteered at the Veteran Affairs Clinic in Monterey. •Currently in Youth Commission from 2023-2024. •Won EC2 Community Fund and started The Recycle Reward Program in the City of Gilroy and saved 3000 milk jugs from getting in the landfill. •Started LidLoop program in Gilroy to recycle coffee lids and create Christmas toys. •Level One Archery Coach for USA Archery What are your goals while serving on this Board/Commission/Committee? My goals whilst serving this commission are for Youth Empowerment: to advocate for initiatives for the youth of Gilroy with opportunities to develop leadership skills, access mentorship, and 6.1 p. 94 of 211 Youth Commission Application - Thanmay Sarath Page 2 of 2 participate in civic engagement. Community Partnership: to strengthen collaborations between the city, local businesses, and nonprofit organizations to create impactful programs. Lastly, Job Creation: through the CalWORKs Program, to focus on connecting youth with job opportunities and training resources. Why are you the most qualified to serve on this Board/Commission/Committee? With extensive experience in leadership, community service, and environmental and technological advocacy, I am qualified for a position to serve on this commission. As the Youth Commissioner for 2023-2024, I have experience representing youth interests and encouraging civic engagement. My achievements include: Founded a cybersecurity company and partnered with federal agencies to strengthen digital security for more than 200 government systems. Founding community programs like Vets & Tech, helping veterans with technology, and providing service hours at Merrill Gardens and the VA Clinic in Monterey. I have started several environment-linked projects, such as the Recycle Reward Program and LidLoop Program, and has contributed much toward sustainability in Gilroy. Being a Level One Archery Coach certified with USA Archery, demonstrating leadership and mentorship capability. My goals of youth empowerment, community partnerships, and job creation go in line with my proven ability to implement impactful programs and promote meaningful change. This diverse experience equips me to contribute valuably to the commission. School: Monte Vista Christian School / Grade: 10th  By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures. 6.1 p. 95 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 1 of 7 CITY COUNCIL ACTION MINUTES MONDAY, DECEMBER 9, 2024 | 6:00 PM The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance The Pledge of Allegiance was led by Council Member Tovar. 1.3. Invocation Pastor McPhail led the Invocation. 1.4. City Clerk's Report on Posting the Agenda Interim City Clerk, Beth Minor, advised the agenda was posted on Friday, December 6, 2024 at 4:30 P.M. 1.5. Roll Call Attendance Attendee Name Dion Bracco, Council Member Rebeca Armendariz, Council Member Carol Marques, Council Member Zach Hilton, Council Member Tom Cline, Council Member Fred Tovar, Council Member Marie Blankley, Mayor Absent None 1.6. Orders of the Day None 1.7. Employee Introductions None 2. COUNCIL CORRESPONDENCE (Informational Only) None 3. PRESENTATIONS TO THE COUNCIL 3.1. Presentation of the 2024 City of Gilroy Highlights Video. 3.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL. Mayor Blankley opened Public Comment. Xavier Garcia thanked Council Members for their service and congratulated the 7.1 p. 96 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 2 of 7 incoming members. Jessica Pineda thanked the Council Members for their service and hoped the incoming council members would continue to support a youth center in Gilroy. Saray Rodriguez thanked the Council Members for their service and inspiring the youth in the community to advocate for themselves and their peers. Jesse Santos hoped the incoming Council Members would continue to advocate for a youth center. Dyana Madrid thanked the Council Members for listening to the voices of the youth and inspiring them to be involved. Raymundo Armendariz spoke regarding the need for a youth center in Gilroy. Donald Perino asked the Council to continue the work to get the Garlic Festival to return. Sally Armendariz thanked Rebeca Armendariz for representing the entire Gilroy Community. Jeff Orth provided a recap of the holiday festival last weekend and thanked everyone involved. TJ Napihaa invited everyone to the memorial of the unhoused on December 20, 2024. Robert Aguirre advocated for more services for the unhoused. Ana Mendoza advocated to bring district voting, additional services for the unhoused, and tenant protections. Mike Sanchez thanked the outgoing Mayor and Council Members for their dedication, leadership, and willingness to serve the community. He is the Executive Director for CMSP TV and will continue to support the council and the community. Noshaba Afzal thanked outgoing Council Members and stated she looks forward to working with the new Mayor and Council Members. Caroline Perez thanked the Council for their support of Digital Nest and spoke about the need for additional assistance for the unhoused. Zain Yamya spoke in favor of district voting and he felt it would reflect more diverse voices within the community. Domingo Armendariz thanked his mother Council Member Armendariz for her support. John Perales thanked Council Member Armendariz for her service and was looking forward to Mayor Bozzo’s leadership. Ron Kirkish thanked Mayor Blankley for the good things she did for the community. Joseph Robinson spoke to the need for district voting. 7.1 p. 97 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 3 of 7 There being no further speakers, Mayor Blankley closed Public Comment. 4. REPORTS OF COUNCIL MEMBERS Council Member Bracco No report Council Member Armendariz No report Council Member Marques No report Council Member Hilton No report Council Member Cline No report Council Member Tovar No report Mayor Blankley thanked everyone who participated in and attended the parade, and acknowledged all the city employees who helped put the event together. 5. CONSENT CALENDAR 5.1. Approval of the Action Minutes of the November 18, 2024 City Council Regular Meeting. 5.2. Approval of Utility Easement Agreement for the Sanitary Sewer Trunk Line Between the City of Gilroy (Grantor) and the City of Morgan Hill (Grantee). 5.3. Adopt a Resolution Approving a Third Time Extension for Tentative Map TM 16-02 Creating 14 Single-Family Residential Lots, Two Common Parcels, and One Public Park Parcel, Located at the Northerly Terminus of Greenfield Drive and South of Uvas Creek, APN 808-20-008. Enactment No.: Resolution No. 2024-58. 5.4. Receive Fiscal Year 2024-25 Quarterly Budget Update as of September 30, 2024. 5.5. Acceptance of the Annual Development Impact Fee Report for Fiscal Year 2023-2024 as Required under Government Code 66000. 5.6. Approval of a Notice of Acceptance of Completion for the FY24 Citywide Pavement Rehabilitation Project No. 24-PW-288 and Approval of a Final Contract with McKim Corporation in the Amount of $4,361,339.19. 5.7. Approval of Memorandum of Understanding Side Letter with 7.1 p. 98 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 4 of 7 Gilroy AFSCME, Local 101 (General and Supervisory Units) Regarding Removal of the Cap on Playground Inspection Certifications as Required by CalPERS. 5.8. Purchase of Two 2025 Chevrolet Silverado 2500HD 4WD Crew Cab Vehicles in the Total Amount of $115,941.48 to Replace Two Fire Division Chief Vehicles in the Gilroy Fire Department. Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. MOTION: To approve Agenda Item Nos. 5.1 through 5.8. and adopt the resolution approving the 3rd time extension for the tentative map in Agenda Item 5.3. RESULTS:PASS: 7-0 ROLL CALL VOTE MOVER:Dion Bracco, Council Member SECONDER:Rebeca Armendariz, Council Member AYES: BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE, TOVAR, BLANKLEY NOES: ABSENT: ABSTAIN: 6. UNFINISHED BUSINESS 6.1. Acceptance of the Grant Deed for the Future Fire Station Parcel (Parcel Q, Tract 10472, APN 808-58-004). Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. MOTION: To authorize the City Administrator to accept the Grant Deed for the future Fire Station Parcel (Parcel Q, Tract 10472, APN#:808-58-004), and execute all necessary documents as appropriate. RESULTS:PASS: 7-0 MOVER:Marie Blankley, Mayor SECONDER:Fred Tovar, Council Member AYES:BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE, TOVAR, BLANKLEY NOES: ABSENT: ABSTAIN: 7.1 p. 99 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 5 of 7 7. CEREMONIAL ITEMS - Proclamations and Awards 7.1. Acceptance of the Official Canvass of 2024 Municipal Election Results. MOTION: To Adopt the resolution certifying the election; declare elected Greg Bozzo to the position of Mayor of the City of Gilroy for a full 4-year term; declare elected Zach Hilton, Terence Fugazzi and Kelly Ramirez to the City Council for a full 4-year term; and declare the Public Safety Special Transaction and Use Tax Measure C not ratified. RESULTS:PASS: ROLL CALL VOTE MOVER:Tom Cline, Council Member SECONDER:Fred Tovar, Council Member AYES:BRACCO, ARMENDARIZ, MARQUES, HILTON, CLINE, TOVAR, BLANKLEY NOES: ABSENT: ABSTAIN: Enactment No.: Resolution No. 2024-59 7.2. Presentation of Plaques to Outgoing Mayor Blankley and Council Members Armendariz and Tovar. 7.3. Outgoing Mayor and Council Member Farewell Remarks. 7.4. Adjourn Sine Die 7.5. Recess for Refreshments for Outgoing and Incoming Mayor and Council Members (15 minutes). 7.6. Swearing in of Mayor and Council Members Elect. 7.7. Roll Call Attendance Attendee Name Dion Bracco, Council Member Terence Fugazzi, Council Member Carol Marques, Council Member Zach Hilton, Council Member Kelly Ramirez, Council Member Tom Cline, Council Member Greg Bozzo, Mayor Absent None 7.8. Incoming Mayor and Council Member’s Remarks 8. BIDS AND PROPOSALS None 9. PUBLIC HEARINGS None 7.1 p. 100 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 6 of 7 10. INTRODUCTION OF NEW BUSINESS 10.1. Selection of Mayor Pro Tempore Following the November 5, 2024 General Election. Mayor Bozzo opened Public Comment. Robert Aguirre congratulated Mayor Bozzo and the life experience that all Council Members bring to the table. He stated that he would like to see more unhoused persons being included. Ron Kirkish noted that Council Member Marques was a good choice. Noshaba Afzal congratulated the new Council Members. There being no further speakers, Mayor Bozzo closed Public Comment. MOTION: To accept the nomination of Carol Marques to Mayor Pro Tempore for calendar year 2025. RESULTS:PASS: 7- 0 MOVER:Dion Bracco, Council Member SECONDER:Zach Hilton, Council Member AYES:BRACCO, FUGAZZI, MARQUES, HILTON, RAMIREZ, CLINE, BOZZO NOES: ABSENT: ABSTAIN: Greg will then state the vote results. 10.2. Mayoral Appointments of Council Members to Serve in Regional Representative Seats and Seats on Local Boards and Committees. Mayor Bozzo opened Public Comment. Robert Aguirre believes the city needs an unhoused commission. There being no further speakers, Mayor Bozzo closed Public Comment. MOTION: To approve the representative seat assignments as determined by Mayor Bozzo per California Government Code Section 40605. RESULTS:PASS: 7-0 MOVER:Tom Cline, Council Member SECONDER:Carol Marques, Council Member AYES:BRACCO, FUGAZZI, MARQUES, HILTON, RAMIREZ, CLINE, BOZZO NOES: ABSENT: ABSTAIN: 7.1 p. 101 of 211 City Council Regular Meeting AgendaDecember 9, 2024 | 6:00 PM Page 7 of 7 10.3. Commemorative Flag Application Review for Calendar Year 2025 Mayor Bozzo opened Public Comment. Carlos Pineda spoke in favor of approving the flag application. Robert Aguirre spoke in favor of approving the flag application. Roxanne spoke in favor of approving the flag application. Ron Kirkish spoke against the flag application. Domingo Armendariz spoke in favor of approving the flag application. Caroline Perez spoke in favor of approving the flag application and being an inclusive community. Terry Hernandez spoke in favor of approving the flag application. There being no further speakers, Mayor Bozzo closed Public Comment. MOTION: To approve the Commemorative Flag Flying Application of the Progressive Pride Flag. RESULTS:PASS: 4-3 MOVER:Zach Hilton, Council Member SECONDER:Greg Bozzo, Mayor AYES:FUGAZZI, HILTON, RAMIREZ, BOZZO NOES:BRACCO, MARQUES, CLINE ABSENT: ABSTAIN: 11. FUTURE COUNCIL INITIATED AGENDA ITEMS 12. CITY ADMINISTRATOR'S REPORTS Jimmy Forbis, City Administrator congratulated the Parks and Recreation Commission for hosting the annual Santa breakfast on Saturday, it was a huge success. The City is conducting a survey for the Community Block Grant Program and he encourage everyone to take the time to complete the survey. He thanked the Downtown Business Association for all their hard work with the parade. 13. CITY ATTORNEY'S REPORTS 14. CLOSED SESSION 15. ADJOURN The meeting was adjourned at 8:42 P.M. 7.1 p. 102 of 211 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Adopt a Resolution to Approve the Second Amendment to the Agreement for Maintenance of State Highways in the City of Gilroy and Authorize the City Administrator to Execute the Amendment Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Daniel Padilla, City Engineer Prepared By:Julie Oates, Engineer II STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION a) Adopt a resolution to approve the second amendment to the Agreement for Maintenance of State Highways in the City of Gilroy. b) Authorize the City Administrator to execute the second amendment and associated documents for the Agreement for Maintenance of State Highways in the City of Gilroy. BACKGROUND The City of Gilroy and the State of California Department of Transportation (Caltrans) entered into an “Agreement for the Maintenance of State Highways in the City of Gilroy” (Agreement) in 1990 which delegated certain maintenance functions along State Route 152 (SR 152) to the City of Gilroy. Per the Agreement, the City of Gilroy is responsible for maintaining and repairing curbs and sidewalks, weed control, pruning and irrigation, cleaning and removing litter and debris from the roadway and shoulder, and the maintenance of traffic signals and intersection safety lighting along the following segments of SR 152: 7.2 p. 103 of 211 Adopt a Resolution to Approve the Second Amendment to the Agreement for Maintenance of State Highways in the City of Gilroy and Authorize the City Administrator to Execute the Amendment City of Gilroy City Council Page 2 of 3 January 6, 20251 8 4 9 •First St (Hecker Pass Highway) from the western city limits to Monterey St •Monterey St from First St to Leavesley Rd •Leavesley Rd from Monterey St to US 101 The total length of these segments is approximately 3.83 miles. The Agreement was executed on February 2, 1990. The first amendment, which modified Section E of the Agreement (Legal Relations and Responsibilities), was executed on August 6, 1990. The next amendment, also referred to as Amendment No. 1, modified Section H (Delegation of Maintenance) and Exhibit A of the Agreement and was executed on August 22, 2012. ANALYSIS Amendment No. 2 will modify Section H (Delegation of Maintenance) and Exhibit A to add the maintenance of already-constructed pedestrian hybrid beacons (PHBs) and rectangular rapid flashing beacons (RRFBs) at the following locations: •First St at Carmel St (RRFB) •First St at Sargent St (RRFB) •First St at Rosanna St (RRFB) •First St at Eigleberry St (RRFB) •Monterey St at Howson Street (PHB) Amendment No. 2 will also modify Section H and Exhibit A to add two new (future) traffic signals at the following intersections: •First St at Kern Ave •First St at Kelton Dr These future traffic signals are currently in design. The traffic signal for First St (SR 152) at Kern Ave is part of the City’s adopted 5-year CIP and is expected to be constructed in the fall of 2025. The traffic signal for First St (152) at Kelton Dr will be funded by a development project and is expected to be constructed in the summer of 2026. The Agreement and subsequent amendments were provided by Caltrans and are similar to other agreements and amendments between Caltrans and many other public agencies across the state. As such, the adoption of this resolution and amendment are formalities that require concurrence from the City. Staff recommends the City Council adopt the resolution to approve the second amendment to the Agreement and authorize the City Administrator to execute the amendment and associated documents for the Maintenance of State Highways in the City of Gilroy. FISCAL IMPACT/FUNDING SOURCE 7.2 p. 104 of 211 Adopt a Resolution to Approve the Second Amendment to the Agreement for Maintenance of State Highways in the City of Gilroy and Authorize the City Administrator to Execute the Amendment City of Gilroy City Council Page 3 of 3 January 6, 20251 8 4 9 Per the Agreement, the State will reimburse the City for the actual cost of routine maintenance work performed by the City and delegated under Section H and Exhibit A of the Agreement. Under the current Agreement, the State’s share is approximately $7,000 per year and the City’s share is approximately $5,000 per year. Under Amendment No. 2, the State’s share will increase to approximately $10,000 per year and the City’s share will increase to approximately $7,000 per year. The approximate $2,000 annual increase in the City’s share will have a minimal fiscal impact. The maintenance work will continue to be performed under the City’s existing streetlight and traffic signal maintenance contract, which is funded by Gas Tax Fund (205) and does not impact the General Fund (100). Attachments: 1. Resolution - Caltrans Maintenance Agreement Amendment No. 2 2. Amendment No. 2 to the Agreement for Maintenance of State Highways in the City of Gilroy. 3. 1990 Agreement for Maintenance of State Highways in the City of Gilroy and subsequent amendments. 7.2 p. 105 of 211 RESOLUTION 2025-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING THE SECOND AMENDMENT TO THE AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS IN THE CITY OF GILROY AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE THE AMENDMENT WHEREAS, an “Agreement for Maintenance of State Highways in the City of Gilroy”, hereinafter referred to as “AGREEMENT”, as provided for in Section 130 of the Streets and Highways Code, was executed by STATE on February 2, 1990; and WHEREAS, PARTIES executed the First Amendment to AGREEMENT on August 22, 2012, to modify Section H of AGREEMENT and EXHBIT A of AGREEMENT; and WHEREAS, AGREEMENT by its terms provides that it may be amended or terminated at any time upon mutual consent of PARTIES; and WHEREAS, CITY requested STATE to delegate maintenance and operation responsibilities for traffic signals, pedestrian hybrid beacons (PHBs), and rectangular rapid flashing beacons (RRFBs) on State Highway Route 152 (SR 152) between State Highway Route 101 and the westerly city limits in Santa Clara County; and WHEREAS, the Parties hereto now desire that AGREEMENT be amended. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gilroy as follows: 1. That the City Council hereby approves the Second Amendment to the Agreement for Maintenance of State Highways in the City of Gilroy. 2. That the City Administrator or his designee is hereby authorized and directed to sign all necessary documents on behalf of the City of Gilroy, and the City Clerk is hereby authorized and directed to attest the signature of the City Administrator on the Second Amendment to AGREEMENT to modify Section H of AGREEMENT and EXHIBIT A of AGREEMENT. 3. That a true copy of said Second Amendment to AGREEMENT is attached hereto and incorporated herein by reference. 7.2 p. 106 of 211 PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 6th day of January 2025 by the following roll call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Greg Bozzo, Mayor ATTEST: _______________________ Beth Minor, Interim City Clerk 7.2 p. 107 of 211 1 AMENDMENT NUMBER 2 AGREEMENT FOR MAINTENANCE OF STATE HIGHWAYS IN THE CITY OF GILROY This Amendment No. 2 to the Agreement for Maintenance of State Highways in the City of Gilroy is made and entered into by and between The State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE”, and City of Gilroy, hereinafter referred to as “CITY” and collectively referred to as “PARTIES”. WITNESSETH: WHEREAS, an “Agreement for Maintenance of State Highways in the City of Gilroy”, hereinafter referred to as “AGREEMENT”, as provided for in Section 130 of the Street and Highways Code, was executed by STATE on February 2, 1990; and WHEREAS, PARTIES executed the First Amendment to AGREEMENT on August 22, 2012, to modify Section H of AGREEMENT and EXHIBIT A of AGREEMENT; and WHEREAS, AGREEMENT by its terms provides that it may be amended or terminated at any time upon mutual consent of PARTIES; and WHEREAS, CITY requested STATE to delegate maintenance and operation responsibilities for traffic signal, pedestrian hybrid beacon (PHB) and rectangular rapid flashing beacons (RRFBs) on State Highway Route 152 (SR 152) between State Highway Route 101 and the westerly city limits in Santa Clara County; and WHEREAS, the Parties hereto now desire that AGREEMENT be amended. NOW, THEREFORE, the Parties agree to amend AGREEMENT as follows: 1. The attached Page 6; labeled “Amendment No. 2 - Effective September 3, 2024”, shall be substituted for the like-numbered page of the existing labeled Amendment No. 1 – Effective September 1, 2012 (amended from original agreement, dated July 1, 1989). 2. EXHIBIT A of AGREEMENT is hereby modified to read as shown on the attached “Amendment No. 2 – Effective September 3, 2024”, shall be substituted for EXHIBIT A (as modified by Amendment No. 1, effective dated September 1, 2012) shall be cancel and supersede, becoming part of AGREEMENT for all purposes. 3. All terms and conditions of AGREEMENT not specifically modified by this Amendment No. 2 shall remain in full force and effect. STATE costs and expenses assumed under the terms of this Agreement Amendment are conditioned upon the passage of the annual State of California Budget by the Legislature, the allocation of funding by the California Transportation Commission as appropriate, and the 7.2 p. 108 of 211 2 encumbrance of funding to the District Office of STATE. TERMINATION - This Agreement Amendment may be terminated by timely mutual written consent by PARTIES, and CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE. TERM OF AGREEMENT AMENDMENT - This Amendment shall become effective on the date as shown below and shall remain in full force and effect until amended or terminated at any time upon mutual consent of PARTIES or until terminated by STATE for cause. PARTIES are empowered by Streets and Highways Code section 114 and 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement. IN WITNESS WHEREOF, PARTIES hereto have set their hands and seals the day and year first above written. THE CITY OF GILROY STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATON By: ____________________________ By: _____________________________ CITY Administrator Leah Budu Date Deputy District Director Maintenance District ATTEST: By: ____________________________ CITY Clerk APPROVED AS TO FORM: By: ______________________________ CITY Attorney 7.2 p. 109 of 211 City of Gilroy H.DELEGATION OF MAINTENANCE Amendment No. 2 Effective September 3, 2024 The specific maintenance function indicated below (and on "EXHIBIT A") is hereby delegated to the CITY. This delegation of maintenance function set forth herein does not include the control and maintenance areas and functions which rest with the CITY under the terms of executed Freeway Agreements and/or Freeway Maintenance Agreements. Route No. Length Miles Description of Routing Program Delegated Maximum Annual Authorized Expenditure 101 2.49 Freeway from south city None $ 0.00 limits at the South Gilroy Overhead to north city limits at Buena Vista Avenue, a length of 2.49 miles. 152(a) 3.83 First Street (Hecker Pass Highway) from west city HM2C $ 0.00 limits at Burchell Road HM2D 18,000.00 to Monterey Street, a length HM2E 0.00 of 2.98 miles for this portion; HM4K 35,000.00 also, Monterey Street from First Street to Leavesley Road, a length of 0.35 mile for this portion; Leavesley Road from Monterey Street to Junction Route 101 freeway, a length of 0.50 mile for this portion; a total length of 3.83 miles. (See Footnotes 1,2,3,4) 152(b) 0.20 Footnotes: Pacheco Pass Highway from None south junction with Route 101 at Tenth Street to east city limits, 1,050 feet west of Llagas Creek, a length of 0.20 miles. Total Authorized Expenditure: $ 0.00 $53,000.00 1.Length of street to be cleaned- 8.95 curb miles.2.CITY, at CITY expense, will maintain curbs and sidewalks.3.CITY will maintain traffic signals, pedestrian hybrid beacons (PHBs), rectangular rapid flashing beacons (RRFBs) and safety lighting as indicated in EXHIBIT A. 4.Maintenance of landscaped areas or other ornamental plantings in the median area will be performed by the CITY at no expense to STATE. 6 7.2 p. 110 of 211 Amendment 2 DMA with Gilroy September 3, 2024 EXHIBIT A MAINTENANCE AND OPERATION OF TRAFFIC SIGNALS AND INTERSECTION LIGHTING BY THE CITY OF GILROY FOR CALTRANS IN ACCORDANCE WTH MAINTENANCE AGREEMENT EFFECTIVE JULY 1, 1989 STATE ROUTE POST MILE INTERSECTION ELECTRICAL EQUIPMENT %STATE SHARE 152 7.93 Hecker Pass Highway and Santa Teresa Blvd. Traffic Signals and Safety lighting 50.00 152 8.08 Kelton Drive Safety lighting 66.67 152 8.25 First St. and Westwood Drive Traffic Signals and Safety lighting 50.00 152 8.35 First St. and Kern Ave. Traffic Signals and Safety lighting 66.67 152 8.62 Wren Ave. Traffic Signals and Safety lighting 50.00 152 8.90 Miller-Wayland Lane Traffic Signals and Safety lighting 50.00 152 8.93 Princevalle Safety lighting 66.67 152 8.99 Carmel St. RRFBs and Safety lighting 66.67 152 9.06 Sargent St. RRFBs and Safety lighting 66.67 152 9.15 Hanna St.Safety lighting 50.00 152 9.23 Rosanna St. RRFBs and Safety lighting 66.67 152 9.30 First St. and Church St. Traffic Signals and Safety lighting 50.00 152 9.36 Eigleberry St. RRFBs and Safety lighting 66.67 152 9.43 First Street and Monterey St. Traffic Signals and Safety lighting 66.67 152 M9.64 Monterey St. and Howson St. PHBs and Safety lighting 66.67 152 M9.77 Leavesley Road and Welburn Ave. and Monterey Road Traffic Signals and· Safety lighting 50.00 152 M9.96 Leavesley Road and Forest St. Traffic Signals and Safety lighting 50.00 152 Ml0.11 Leavesley Road and Murray Ave. Traffic Signals and Safety lighting 50.00 152 Ml0.22 Leavesley Road and U.S. 101 SB on/offramp Traffic Signals and Safety lighting 100.00 152 (101) Rl0.04 (R7.54) Leavesley Road at U.S. 101 NB off ramp and San Ysidro Ave. Traffic Signals and Safety lighting 50.00 7.2 p. 111 of 211 7.2 p. 112 of 211 7.2 p. 113 of 211 7.2 p. 114 of 211 7.2 p. 115 of 211 7.2 p. 116 of 211 7.2 p. 117 of 211 7.2 p. 118 of 211 7.2 p. 119 of 211 7.2 p. 120 of 211 7.2 p. 121 of 211 7.2 p. 122 of 211 7.2 p. 123 of 211 7.2 p. 124 of 211 7.2 p. 125 of 211 7.2 p. 126 of 211 7.2 p. 127 of 211 7.2 p. 128 of 211 7.2 p. 129 of 211 7.2 p. 130 of 211 7.2 p. 131 of 211 7.2 p. 132 of 211 Page 1 of 1 City of Gilroy STAFF REPORT Agenda Item Title:Claim of James Hoey (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Administrative Services Submitted By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager Prepared By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection. EXECUTIVE SUMMARY Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the January 6, 2025, meeting: • Claim of James Hoey Attachments: 1. Claim of James Hoey 7.3 p. 133 of 211 7.3 p. 134 of 211 7.3 p. 135 of 211 7.3 p. 136 of 211 7.3 p. 137 of 211 7.3 p. 138 of 211 7.3 p. 139 of 211 7.3 p. 140 of 211 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:Authorization for Mayor and Council Member Travel to the League of California Cities’ Mayors and Council Members Academy Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Jimmy Forbis, City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Council approve the travel of Mayor Bozzo and Council Members Fugazzi and Ramirez to attend the Mayors and Council Members Academy. BACKGROUND The League of California Cities provides a training after each election for new mayors and council members to attend to learn critical knowledge about the roles, responsibilities, authorities and limitations of being a member of a city council. This year there are two training sessions, a northern California session held in Sacramento, and a southern California session held in Garden Grove. ANALYSIS This year’s Mayors and Council Members Academy sessions run from January 22-24 in Sacramento and January 29-31 in Garden Grove. Staff has secured registration for Council Member Ramirez in the Sacramento session, and Mayor Bozzo and Council Member Fugazzi in Garden Grove, due to the impacted attendance of the Sacramento session. Pursuant to the Travel Policy adopted by the City Council, the travel of any member of the City Council must be approved by the Council. 7.4 p. 141 of 211 Authorization for Mayor and Council Member Travel to the League of California Cities’ Mayors and Council Members Academy City of Gilroy City Council Page 2 of 2 January 6, 2025 Estimated costs for Council Member attendance of the academy include the following: •Event registration- $675 per person •Hotel reservation – $1,200 per person (estimate) •Travel o Garden Grove – Flight – $462 round trip via Southwest Airlines o Sacramento – Mileage Reimbursement – $205.80 (294 miles at the IRS mileage rate of $0.70 per mile) •Per Diem – $232 per person (per the U.S. General Services Administration rate for Sacramento and Garden Grove) The total estimated cost per person will range between $2,312 and $2,569. ALTERNATIVES Council may approve or reject the travel request. Staff recommends approval, as this training will provide information that will be essential in the performance of City Council duties. FISCAL IMPACT/FUNDING SOURCE Approximately $7,500 from the General Fund. The Fiscal Year 2025 budget has funds appropriated for professional development, so no budget action by Council is required. PUBLIC OUTREACH This item was included on the publicly posted agenda for this meeting. NEXT STEPS If approved, staff will complete any pending reservations and per diem payments for the travel and training. 7.4 p. 142 of 211 Page 1 of 4 City of Gilroy STAFF REPORT Agenda Item Title:Introduce an Ordinance Approving the First Amendment to the Development Agreement Between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch Project to Extend the Term of the Development Agreement by Three Years Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Community Development Submitted By:Sharon Goei, Community Development Director Prepared By:Cindy McCormick, Planning Manager STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Council: 1. Determine that the First Amendment to the Glen Loma Ranch Development Agreement does not require independent CEQA review, beyond EIR Addendum #2, undertaken in connection with the adoption of the Fourth Operating Memorandum. 2. Motion to read the ordinance by title only and waive further reading; and 3. Introduce an ordinance of the City Council of the City of Gilroy approving the First Amendment to the Development Agreement between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch project to extend the term of the Development Agreement by three years. EXECUTIVE SUMMARY The Development Agreement for the Glen Loma Ranch development was adopted in 2005 (Ordinance 2005-22) and has a 20-year term expiring on December 21, 2025. Pursuant to Section 2.2 of the Glen Loma Ranch Development Agreement (GLR DA), the term may be extended for three years through an amendment to the GLR DA. The First Amendment to the GLR DA would extend the expiration date of the GLR DA from December 21, 2025 to December 21, 2028. 9.1 p. 143 of 211 Introduce an ordinance approving the First Amendment to the Development Agreement between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch project to extend the term of the Development Agreement by three years City of Gilroy City Council Page 2 of 4 January 6, 20251 8 4 4 BACKGROUND Glen Loma Development: The Glen Loma Ranch Development is an approximately 359-acre property located in the western rolling foothills of Gilroy between Santa Teresa Boulevard and Uvas Creek. On November 7, 2005, the City of Gilroy adopted the Glen Loma Ranch Specific Plan (“Specific Plan”) and certified the Glen Loma Ranch Specific Plan EIR (“Specific Plan EIR”). At that time, the City of Gilroy and the Glen Loma Ranch Corporation (GLR) acknowledged that the development and construction of the Glen Loma Ranch development was a large-scale undertaking, necessitating a development agreement to eliminate uncertainty, secure orderly development, and meet the goals and objectives of the General Plan and the Glen Loma Ranch Specific Plan. Glen Loma Development Agreement: Development agreements are contracts negotiated between project proponents and public agencies that govern the land uses that may be allowed in a particular project. On November 21, 2005, the City of Gilroy and Glen Loma Ranch entered into a Development Agreement (GLR DA) for the development of the Glen Loma Ranch development (Ordinance 2005-22). The effective date of the GLR DA was December 21, 2005, with a 20-year term, expiring on December 21, 2025, or the date on which the development has been completed including the construction of public improvements. The GLR DA also allows for an extension of three years through an amendment to the GLR DA. In 2017, 2018, and 2022, the City and Glen Loma Corporation entered into three Operating Memoranda pursuant to Paragraph 3.13 of the GLR DA, each of which has become part of the GLR DA. On October 7, 2024, the City Council approved the Fourth Operating Memorandum to the GLR DA (Resolution No. 2024-47), which acknowledged that the extension would be processed and approved prior to or coincidentally with either Tentative Map TM 24- 03 or TM 24-02. Both tentative maps are tentatively scheduled for review and recommendation by the Planning Commission on January 16, 2025. Environmental Assessment: Pursuant to the California Environmental Quality Act (“CEQA”), the City prepared an Environmental Impact Report for the Glen Loma Ranch Specific Plan (“Specific Plan EIR”), which was certified by the City Council on October 17, 2005, and adopted by the City Council on November 7, 2005 (Resolution No. 2005- 81). On May 19, 2014, the City Council adopted an addendum to the certified EIR (EIR Addendum #1), modifying Mitigation Measures #4, #23, #31, and deleting Mitigation Measures #32, and #42 (Resolution 2014-19). On October 7, 2024, the City Council adopted a second addendum to the certified EIR (EIR Addendum #2), finding that, under the current planned buildout of 1,467 residential units, Mitigation Measures 36, 37, 39, 41, 43, and 44 are not required and Mitigation Measure 34 has been satisfied through the installed signalization (Resolution No 2024-46). The proposed extension of the Glen Loma Ranch Development Agreement makes no other changes to the Development Agreement or to the Specific Plan EIR, and thus does not require independent CEQA review, beyond EIR Addendum #2. Therefore, the Project is not 9.1 p. 144 of 211 Introduce an ordinance approving the First Amendment to the Development Agreement between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch project to extend the term of the Development Agreement by three years City of Gilroy City Council Page 3 of 4 January 6, 20251 8 4 4 subject to CEQA under the common sense exemption where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment [State CEQA Guidelines Section 15061(b)(3)]. Planning Commission Review: On December 5, 2024, the Planning Commission held a noticed public hearing on the proposed Ordinance and recommended that the City Council adopt the Ordinance approving the First Amendment to the Glen Loma Ranch Development Agreement to extend the term of the Development Agreement by three years. ANALYSIS Glen Loma Ranch Development Agreement Amendment: The proposed amendment modifies section 2.2 of the GLR DA by replacing the phrase “the date which is twenty (20) years from the Effective Date” with the phrase “the date which is twenty-three (23) years from the Effective Date.” In all other respects, the Development Agreement remains in full force and effect, unmodified by the approved amendment. In case of conflict between the GLR DA and the approved amendment, the terms of the approved amendment shall prevail. Findings: The proposed amendment is consistent with the objectives, policies, general land uses and programs specified and contained in the City’s General Plan and the Glen Loma Ranch Specific Plan. The City has taken all steps required by State Law and by CEQA in order to approve the proposed amendment. ALTERNATIVES The City Council could decide not to introduce the Ordinance; however this is not recommended because the Fourth Operating Memorandum to the GLR DA (approved by City Council Resolution No. 2024-47 on October 7, 2024), acknowledged that the extension would be processed and approved in a timely manner. FISCAL IMPACT/FUNDING SOURCE Approval of this extension is consistent with the milestones identified in the Fourth Operating Memorandum to the Glen Loma Ranch Development. The staff time and resources necessary to prepare the documents and publish the public hearing notices were accommodated within existing appropriations and workplan, thus there is no new fiscal impact. PUBLIC OUTREACH The public hearing for the proposed amendment was noticed in the Gilroy Dispatch on December 20, 2024. 9.1 p. 145 of 211 Introduce an ordinance approving the First Amendment to the Development Agreement between the City of Gilroy and Glen Loma Corporation for the Glen Loma Ranch project to extend the term of the Development Agreement by three years City of Gilroy City Council Page 4 of 4 January 6, 20251 8 4 4 NEXT STEPS The ordinance approving the First Amendment to the Glen Loma Ranch Development Agreement is tentatively scheduled to be adopted by the City Council on January 27, 2025. Attachments: 1. Draft Ordinance Approving First Amendment 2. First Amendment to the Glen Loma Ranch Development Agreement 9.1 p. 146 of 211 1 4854-5418-3918v1 ALF\04706099 ORDINANCE NO. 2025-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING THE FIRST AMENDMENT TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF GILROY AND GLEN LOMA CORPORATION FOR THE GLEN LOMA RANCH PROJECT TO EXTEND THE TERM OF THE DEVELOPMENT AGREEMENT BY THREE YEARS THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS: SECTION I. RECITALS A. By Ordinance 2005-22 adopted on or about November 21, 2005, the City of Gilroy approved a development agreement (the “Development Agreement”) pursuant to California Government Code sections 65864 through 65869.5 (“State Law”), by and between Glen Loma Corporation and various owners of property(collectively, “GLR”), to govern construction of a multi-phase project consisting of residential and commercial development for the Glen Loma Ranch project encompassing approximately 359 acres as more fully described in the Glen Loma Specific Plan (“Specific Plan”) adopted on November 7, 2005 (the “Project”). The Specific Plan also sets forth the detailed development standards and guidelines and an implementation program for the development of the Project. Ordinance 2005-22 became effective on December 21, 2005, thirty (30) days after adoption, and on the same date, the Development Agreement took effect. B. Pursuant to the California Environmental Quality Act (“CEQA”), the City prepared an Environmental Impact Report (“EIR”) for the Project, which included the Specific Plan itself and the Development Agreement, which EIR was certified by the City Council on October 17, 2005, and for which Resolution No. 2005-81 was adopted on November 7, 2005 making the required findings for each significant effect and including a Statement of Overriding Considerations, and a mitigation/monitoring program was adopted in connection with the Project. C. In 2014, the City Council adopted an addendum to the certified EIR (“Addendum #1”) modifying and removing certain mitigation measures. D. In 2017, 2018, and 2022, the City and GLR entered into three Operating Memoranda pursuant to Paragraph 3.13 of the Development Agreement, each of which has become part of the Development Agreement. E. On October 7, 2024, the City Council approved the Fourth Operating Memorandum to the Development Agreement (“Fourth Operating Memorandum”) and also approved an 9.1 p. 147 of 211 2 4854-5418-3918v1 ALF\04706099 addendum to the EIR (“Addendum #2”) making further minor modifications and clarifications to the Development Agreement. F. One provision of the Fourth Operating Memorandum requires that the City and GLR take all reasonable actions to extend the expiration date of the Term of the Development Agreement by three years, i.e., from December 21, 2025 through and including December 21, 2028. A First Amendment to Development Agreement (“First Amendment”), attached hereto as Exhibit A and incorporated herein by this reference, has been prepared to effectuate that extension of the Term of the Development Agreement. The First Amendment makes no other changes to the Development Agreement, and thus does not require independent CEQA review, beyond that already undertaken in connection with the adoption of the Fourth Operating Memorandum. G. A public hearing on the proposed First Amendment was held before the Planning Commission on December 5, 2024, for which public notice was given as provided by law and at which all persons desiring to be heard were given an opportunity to be heard, and following the hearing the Planning Commission recommended approval of the First Amendment. H. A public hearing on the proposed First Amendment was held before the City Council on January 6, 2025, for which public notice was given as provided by law, and at which all persons desiring to be heard were given an opportunity to be heard. The City Council has duly considered all testimony received, both oral and written. SECTION II. FINDINGS AND DETERMINATIONS On the basis of the foregoing Recitals and the specific conclusions set forth below, the City Council finds and determines that: 1. The Development Agreement as modified by the First Amendment is consistent with the objectives, policies, general land uses and programs specified and contained in the City’s General Plan and the Specific Plan. 2. The City has taken all steps required by State Law and by CEQA in order to approve the First Amendment. SECTION III. APPROVAL The City Council hereby approves the First Amendment and authorizes the Mayor to execute the First Amendment, a copy of which is attached hereto as Exhibit “A.” 9.1 p. 148 of 211 3 4854-5418-3918v1 ALF\04706099 SECTION IV. EFFECTIVE DATE This ordinance shall take effect and be in full force thirty (30) days from and after its adoption, and on that same date the First Amendment shall take effect. SECTION V. RECORDATION Not later than ten (10) days after the City’s execution and acknowledgment of the First Amendment, the City Clerk shall submit the First Amendment to the County Recorder for recordation. PASSED AND ADOPTED this day of ___________, 2025, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ___________________________ Greg Bozzo, Mayor ATTEST: ___________________________________ Beth Minor, Interim City Clerk 9.1 p. 149 of 211 Exhibit A 9.1 p. 150 of 211 Page 1 of 4 4867-0861-9759v2 ALF\04706099 FIRST AMENDMENT TO DEVELOPMENT AGREEMENT – GLEN LOMA RANCH This First Amendment (“First Amendment”) to the Development Agreement between City of Gilroy (“City”), Glen Loma Corporation, and the owners of Glen Loma Ranch (“Owners”; Owners together with Glen Loma Corporation are collectively referred to as “GLR”), dated November 21, 2005 (the “Development Agreement”) for the development of the Glen Loma Ranch Project, an area composed of approximately 359 acres of land (of which approximately 185 acres will be developed) northeast of Santa Teresa Boulevard and southwest of Uvas Creek, is entered into in consideration of the following recitals and mutual promises and conditions. WHEREAS, the Development Agreement was approved by the City Council with the adoption of Ordinance 2005-22 on November 21, 2005 (the “Enacting Date”); and WHEREAS, pursuant to Section 1.1 of the Development Agreement, the Effective Date of the Development Agreement is 30 days after the Enacting Date, i.e., December 21, 2005, and pursuant to Section 2.2 of the Development Agreement, the Term of the Development Agreement expires on “the first to occur of the following dates: (a) the date which is twenty (20) years from the Effective Date, or (b) the date on which the development of the Project has been completed in accordance with this Agreement, including the construction the Public Improvement…”; and WHEREAS, Section 2.2. of the Development Agreement provides that an extension of three years to the term of the Development Agreement may be made by amendment to the Development Agreement; and WHEREAS, the City and GLR agreed in the Fourth Operating Memorandum to the Development Agreement, approved by the City Council on October 7, 2024, that they would take all steps reasonably necessary to extend the Term of the Development Agreement by three (3) years; and WHEREAS, The Development Agreement and this First Amendment now apply to the remaining undeveloped areas of the Glen Loma Project more particularly described in Exhibit “1” attached hereto and incorporated herein by this reference. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants and conditions contained herein, the City and GLR agree as follows: 1. In the above-quoted language in section 2.2 of the Development Agreement, the Phrase “the date which is twenty (20) years from the Effective Date” is hereby replaced with the following: “the date which is twenty-three (23) years from the Effective Date.” 2. Capitalized terms in this First Amendment that are not defined herein have the same meaning as in the Development Agreement. 9.1 p. 151 of 211 Page 2 of 4 4867-0861-9759v2 ALF\04706099 3. This First Amendment may be signed in Counterparts. 4. In all other respects, the Development Agreement remains in full force and effect unmodified by this First Amendment. In case of conflict between the Development Agreement and this First Amendment, the terms of this First Amendment shall prevail. The parties execute this First Amendment as of ________________, 2025. CITY: City of Gilroy, a California municipal corporation By: __________________________ Greg Bozzo Mayor DEVELOPER: Glen Loma Corporation, a California corporation By: __________________________ John M. Filice, Jr. President Approved as to Form: By: __________________________ Andrew L. Faber City Attorney 9.1 p. 152 of 211 Page 3 of 4 4867-0861-9759v2 ALF\04706099 OWNERS: Filice Family Estate, a California limited partnership by its General Partner, Cugini Calabria LLC a California limited liability company By: ___________________________ John M. Filice, Jr. Manager Christopher Ranch LLC, a California limited liability company By: ____________________________ Name: ___________________ Title: ____________________ The Christopher Family Partnership, a California limited partnership By: ____________________________ Name: ___________________ Title: ____________________ D Christopher & Sons LLC, a California limited liability company By: ____________________________ Name: ___________________ Title: ____________________ 9.1 p. 153 of 211 Page 4 of 4 4867-0861-9759v2 ALF\04706099 EXHIBIT “1” PROPERTY DESCRIPTION Real properties in the City of Gilroy, County of Santa Clara, State of California, described as follows: Parcel P as shown on the map entitled "TRACT 10472 TOWN CENTER", recorded September 24, 2020, in Book 932, of Maps at Pages 55-61, Santa Clara County records. APN: 808-58-002 and 808-58-003 and Parcels B and C, as shown on the map entitled "Tract 10520, NEBBIOLO, MALVASIA & THE GLEN", recorded September 30, 2020, in Book 933, of Maps at Pages 13-26, Santa Clara County records. APN: 808-58-005 (Parcel B) and 808-18-032 (Parcel C) 9.1 p. 154 of 211 State of California County of ______________________________ } CALIFORNIA ACKNOWLEDGMENT ©2018 National Notary Association A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. On _________________________ before me, _____________________________________________, personally appeared __________________________________________________________________ __________________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Here Insert Name and Title of the Officer Name(s) of Signer(s) Date Signature _________________________________ Place Notary Seal and/or Stamp Above CIVIL CODE § 1189 Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. OPTIONAL Description of Attached Document Title or Type of Document: _________________________________________________________ Document Date: ___________________________________________ Number of Pages: _________ Signer(s) Other Than Named Above: __________________________________________________ Capacity(ies) Claimed by Signer(s) Signer’s Name: _______________________________☐ Corporate Officer – Title(s): __________________ ☐ Partner – ☐ Limited ☐ General☐ Individual ☐ Attorney in Fact☐ Trustee ☐ Guardian or Conservator☐ Other: _____________________________________ Signer is Representing: ________________________ __________________________________________ Signer’s Name: _______________________________☐ Corporate Officer – Title(s): __________________ ☐ Partner – ☐ Limited ☐ General☐ Individual ☐ Attorney in Fact☐ Trustee ☐ Guardian or Conservator☐ Other: _____________________________________ Signer is Representing: ________________________ ___________________________________________ Signature of Notary Public I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. 9.1 p. 155 of 211 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:Appointment of Councilmembers to the Downtown Committee Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Jimmy Forbis, City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Promote Economic Development Activities RECOMMENDATION Council appoint three members of the City Council to serve on the Downtown Committee. BACKGROUND On May 1, 2023, the City Council adopted Resolution No. 2023-27 (attached), establishing a Downtown Committee. The Downtown Committee is an Advisory Committee of members from the City Council and stakeholders in downtown Gilroy to provide recommendations and input into the completion of the adopted downtown recommendations, and other downtown related activities. Per the adopting resolution, the Committee shall sunset on or before April 30, 2025. ANALYSIS The City has three new members of the Council, and the three members not returning were serving on the Downtown Committee. These seats on the Committee need appointments to be made consistent with the adopted resolution forming the Downtown Committee. ALTERNATIVES 11.1 p. 156 of 211 Appointment of Councilmembers to the Downtown Committee City of Gilroy City Council Page 2 of 2 January 6, 20251 8 5 4 Council may refuse to appoint three members to the Downtown Committee. This is not recommended as the current committee formation resolution identifies five council members to serve. Should Council desire to appoint a different number of council members, an amending resolution changing the nature of the Downtown Committee would be required. FISCAL IMPACT/FUNDING SOURCE None. Appointment of three additional members does not create any additional cost for the City. PUBLIC OUTREACH This item was included on the publicly posted agenda for this meeting. ATTACHMENTS 1. Resolution No. 2023-27 11.1 p. 157 of 211 RESOLUTION NO. 2023-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY ESTABLISHING A DOWNTOWN COMMITTEE WHEREAS, the City Council of the City of Gilroy wishes to create an Advisory Committee of members from the City Council and stakeholders in downtown Gilroy to provide recommendations and input into the completion of the adopted downtown recommendations of the City Council in the first year, and other downtown related activities in the second year; and WHEREAS, for purposes of this Downtown Committee, downtown Gilroy is defined as the area bordered by First Street to the north, Tenth Street to the south, Eigleberry Street to the west, and Railroad Street to the east. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy does hereby establish the Downtown Committee (Committee), with the duties, powers and structure as follows: Membership. The total membership of the Committee shall be fifteen (15) members. The Committee shall consist of five Council Members as appointed by the City Council. Each appointed Council Member may appoint two additional members of their choice from the residential community, business owners or property owners from downtown Gilroy. Members shall serve for the term of the Committee as defined below. Members of the Committee are tasked to complete the work of the Committee, with limited staff support as identified in the Powers and Scope section below. Attendance and Vacancies. Council Members retain control of the seats that they appoint, and when such seats are vacated, the Council Member originally appointing that seat shall reappoint another qualifying candidate as described above to that seat. The Council Vacancy Policy on boards and commissions shall apply to the public members , including removal for excess absences. Presiding Officers. Council Member Marques shall be the Chair of the Committee and preside over the meetings of the Committee. Council Member Tovar shall be Vice -Chair and perform the duties of Committee Chair in the absence of Chair Marques. The City Administrator will provide administrative support to the Committee. Term. The Committee shall have a term of twenty-four (24) months, ending on April 30, 2025. At the expiration of the term, the Committee shall automatically be dissolved unless the term is extended by the City Council. Meetings. The Committee shall initially hold meetings monthly. The meetings shall be held in the Gilroy City Council Chambers at 8:00 AM on the second Tuesday of each month, beginning in May 2023. The meeting schedule may be changed by the Committee to meet less frequently, for example, quarterly. The Committee may hold special meetings on an as-needed basis at the call of the Chair or as otherwise requested by the City Council. A quorum of the Committee shall consist of eight Committee members. The affirmative vote of a simple majority of the members present, which must include the 11.1 p. 158 of 211 Resolution No. 2023-27 Formation of Downtown Committee City Council Regular Meeting | May 1, 2023 Page 2 of 3 affirmative vote of at least three Council Members, shall be required for the Committee to take any action. Powers and Scope. The Committee will have the authority and duty to: a) Act in an advisory capacity to the City Council and City Administrator in matters pertaining to downtown Gilroy, as defined in the recitals above, with an initial focus on the outstanding downtown recommendations that were adopted by the City Council in October 2022. Once the work on those recommendations is prioritized and a workplan is underway by Committee members, other topics and recommendations relating to other downtown Gilroy subject matters may be explored; b) Report back to the Council periodically at frequencies determined by the Committee, but no less than annually. The Committee has no authority to provide direction to City staff but may make recommendations to the full Council for their consideration of providing direction to staff; c) Identify problems and, with Council approval, study such problems, activities, and concerns regarding the downtown, hold forums on such problems, and recommend programs, policies, and procedures to the City Administrator and City Council which the Committee finds necessary or desirable; d) Perform such other duties related to downtown Gilroy as may be directed by the City Council. Operation of the Committee. The work of the Committee shall be performed by the members of the Committee. The City Council, by this Resolution, hereby dedicates City staff resources limited to performing administrative functions to support the Committee, which is limited to agenda preparation and posting, meeting attendance, and meeting minutes preparation. The Committee shall comply and be governed by the State Ralph M. Brown Act and all other applicable State laws and local ordinances and policies. The Committee has purely advisory functions, and the public members are not considered to be “public officials” for the purposes of the Fair Political Practices Act. 11.1 p. 159 of 211 Resolution No. 2023-27 Formation of Downtown Committee City Council Regular Meeting | May 1, 2023 Page 3 of 3 PASSED AND ADOPTED this 1st day of May 2023 by the following vote: AYES: COUNCIL MEMBERS: BRACCO, CLINE, HILTON, MARQUES, TOVAR, BLANKLEY NOES: COUNCIL MEMBERS: NONE ABSTAIN: COUNCIL MEMBERS: NONE ABSENT: COUNCIL MEMBERS: ARMENDARIZ APPROVED: Marie Blankley, Mayor ATTEST: Thai Nam Pham, City Clerk Marie Blankley (May 3, 2023 17:08 PDT) Marie Blankley 11.1 p. 160 of 211 CERTIFICATE OF THE CLERK I, THAI NAM PHAM, City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2023-27 is an original resolution, or true and correct copy of a city Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said held on Council held Monday, May 1, 2023, at which meeting a quorum was present. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Monday, May 1, 2023. Thai Nam Pham, CMC, CPMC City Clerk of the City of Gilroy Seal) 11.1 p. 161 of 211 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Cities Association of Santa Clara County Membership Renewal Request Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:City Council Submitted By:Jimmy Forbis, City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Council consideration of the Cities Association of Santa Clara County's invitation to rejoin. BACKGROUND The City of Gilroy withdrew from the Cities Association of Santa Clara County (CASCC) in 2022, after issues with actions taken by the CASCC regarding the nature of employees hired by CASCC, as well as liability exposure to the City as a result, and the general focus on the San Jose region regarding CASCC’s activities and positions. On December 20, 2024, the CASCC issued a letter to the City of Gilroy asking the City to rejoin, which is attached to this staff report. ANALYSIS The letter identifies that the CASCC has now been restructured as a Joint Powers Authority. The letter identifies that this new structure has resolved many of the issues that were the basis for the decision to leave the CASCC initially. According to the letter, these include, but are not limited to, the following: •Equality of membership - one city, one vote model. •Collective participation in projects (Planning Collaborative) keeps costs down for individual members as opposed to undertaking such a project on their own. 11.2 p. 162 of 211 Santa Clara County Cities Association Membership Renewal Request City of Gilroy City Council Page 2 of 3 January 6, 20251 8 6 8 •A forum for councilmembers from different cities to learn from each other, as well as from highly-regarded consultants and community partners through various workshops and symposia on timely and important topics. •Now insured through Special District Risk Management Authority (SDRMA). •Greater protection from liability for member agencies, since the JPA is a separate legal entity. •Clarification of its tax status. •Enhanced ability to apply for regional and statewide grants. •Long term fiscal strategy that help keeps costs down while maximizing collaboration with external partners. •Final decisions rest with the Board of Directors. Undertaking new projects or participating in new programs will only be approved through a majority vote of the Board. •The authority of Executive Board (renamed the Executive Committee) has been modified, and the entire Board of Directors has more oversight and authority. •The JPA is not authorized to hire employees, acquire property or impose taxes. •Professional Services are provided by independent contractors. •The Joint Powers Agency may not become a member of CalPERS. •The Joint Powers Agency will continue to administer the City Selection Committee, which is mandated by Gov’t Code 50270 et seq. ALTERNATIVES Council may choose either to re-join the CASCC or remain independent. FISCAL IMPACT/FUNDING SOURCE To rejoin, the City would be required to issue a payment for Fiscal Year 2024-25 in the amount of $14,609. Although not specifically included in the budget, there is sufficient appropriations that may be used for this purpose if Council determines to re-join. Future year payments will be included in the budget process, but are not currently known at this time. The attached request has identified that the fees have remained flat over the past three years, so it is anticipated that the amount for the next fiscal year may be slightly above the total, but not expected by staff to deviate significantly based on this assertion by the CASCC. PUBLIC OUTREACH This item has been included on the publicly posted agenda for this meeting. NEXT STEPS Should Council determine to rejoin, the City would need to approve the JPA agreement, and render the payment of the membership dues mentioned above. Should Council approve to re-join, staff will bring the item back on Consent Calendar at the next meeting to approve the agreement, and then work with the CASCC to complete the 11.2 p. 163 of 211 Santa Clara County Cities Association Membership Renewal Request City of Gilroy City Council Page 3 of 3 January 6, 20251 8 6 8 reentry process. Attachments: 1. Gilroy Invitation Letter 2. CASCC JPA Agreement 3. CASCC Bylaws 11.2 p. 164 of 211 P.O. Box 3144 Los Altos, CA 94024 www.citiesassociation.org December 20, 2024 Dear Gilroy City Administrator Forbis, I hope this letter finds you well! I would like to invite you to consider re-instating the City of Gilroy’s membership in the Cities Association of Santa Clara County (CASCC). As you may know from your previous experience with the CASCC, we are committed to providing a collaborative space for our member agencies to work together on issues of mutual interest. Additionally, I am excited to announce that as of February 1, 2024, the CASCC is now a Joint Powers Agency (JPA), with all the benefits and protections therein for our members. You may already be familiar with the benefits of membership in the CASCC: • A unified, collective voice to advocate for its member cities at the local, regional and state levels • Equality of membership- one city one vote model • Collective participation in projects (Planning Collaborative) keeps costs down for individual members as opposed to undertaking such a project on their own • A forum for our councilmembers to learn from each other, as well as from highly-regarded consultants and community partners through various workshops and symposia on timely and important topics • Due to the ongoing efforts of our Legislative Action Committee (LAC), CASCC is seen as an important and significant voice in policymaking; legislators often elicit feedback and endorsements from the CASCC, and look forward to speaking at our meetings As a JPA, we can now offer our member agencies the following benefits: • We now have insurance through Special District Risk Management Authority (SDRMA) • Greater protection from liability for member agencies, since the JPA is a separate legal entity • Clarification of our tax status • Enhanced ability to apply for regional and statewide grants • Long term fiscal strategy that help keeps costs down while maximizing collaboration with external partners I have attached the Joint Powers Agreement to this email. Highlights of the Joint Powers Agreement include: • Final decisions rest with the Board of Directors. Undertaking new projects or participating in new programs will only be approved through a majority vote of the Board. • The authority of Executive Board (renamed the Executive Committee) has been modified, and the entire Board of Directors has more oversight and authority. 11.2 p. 165 of 211 Cities Association of Santa Clara County December 20, 2024 Page 2 of 2 • The JPA is not authorized to hire employees, acquire property or impose taxes. • Professional Services are provided by independent contractors. • The Joint Powers Agency may not become a member of CalPERS. • The Joint Powers Agency will continue to administer the City Selection Committee, which is mandated by Gov’t Code 50270 et seq. Our membership dues have remained flat for the third consecutive year; forming the JPA did not result in an increase in dues for any of our member agencies, and membership dues continue to be based on the population of member agencies. Gilroy’s membership dues for the 2025 fiscal year (July 1, 2024 to June 30, 2025) would be $14,609. In order to join the CASCC, Gilroy City Council would need to: • Approve and execute the JPA; and • Pay the required membership dues. Upon receiving a copy of Gilroy’s resolution approving the JPA, the CASCC Board of Directors would then need to approve Gilroy’s membership by a majority vote. I have attached a copy of our bylaws, the joint powers agreement, and the signature page for the City of Gilroy to this email. I would also like to offer that CASCC staff (myself), our Board President Larry Klein and/or our legal counsel would welcome the opportunity to make a presentation to your city council about the CASCC JPA and can be available to answer any questions. Please let me know if you have any questions. You can reach me via email at shali@citiesassociation.org or feel free to call or text me at 408-455-4154 (or Board President Klein at 408-504-6675, mayorklein@sunnyvale.ca.gov). Warmly, Vaishali “Shali” Sirkay Executive Director Cities Association of Santa Clara County 11.2 p. 166 of 211 ꢀꢁꢂꢃ ꢄꢅꢁ#ꢆꢇꢈꢄꢉꢊꢆꢃꢋ%ꢄꢉꢊꢇꢆꢆꢌꢆꢃ ꢄꢍꢁꢇꢄꢋꢂ ꢂꢆꢈꢄꢉꢈꢈꢁꢋꢂꢉ ꢂꢁꢃꢄꢁꢍꢄꢈꢉꢃ ꢉꢄꢋꢎꢉꢇꢉꢄꢋꢁ!ꢃ %ꢄ '45?ꢀꢁ;5:@ꢀ$;C1>?ꢀꢂ3>1191:@ꢀꢃGꢂ3>1191:@Hꢀ;>ꢀGꢁ$ꢂHꢄꢀ2;>ꢀ@41ꢀꢅ5@51?ꢀꢂ??;/5-@5;:ꢀ;2ꢀ&-:@-ꢀꢅ8->-ꢀ ꢅ;A:@Eꢀ5?ꢀ1:@1>10ꢀ5:@;ꢀ.Eꢀ-:0ꢀ-9;:3ꢀ@41ꢀ/5@51?ꢀꢃG!19.1>?HꢄꢆꢀC45/4ꢀ->1ꢀ;>3-:5F10ꢀ-:0ꢀ1D5?@5:3ꢀA:01>ꢀ @41ꢀꢅ;:?@5@A@5;:ꢀ-:0ꢀ8-C?ꢀ;2ꢀ@41ꢀ&@-@1ꢀ;2ꢀꢅ-852;>:5-ꢀ5:ꢀC45/4ꢀ<A.85/ꢀ-31:/51?ꢀ->1ꢀ8;/-@10ꢀ5:ꢀ@41ꢀꢅ;A:@Eꢀ ;2ꢀ&-:@-ꢀꢅ8->-ꢆꢀ-:0ꢀA<;:ꢀ-<<>;B-8ꢀ-:0ꢀ2A88ꢀ1D1/A@5;:ꢀ;2ꢀ@41ꢀꢂ3>1191:@ꢆꢀ/>1-@1?ꢀ@41ꢀꢅ5@51?ꢀꢂ??;/5-@5;:ꢀ ;2ꢀ&-:@-ꢀꢅ8->-ꢀꢅ;A:@Eꢀꢁ;5:@ꢀ$;C1>?ꢀꢂ31:/EꢀꢃGꢂ31:/EHꢄꢇꢀ ꢀ ꢀ ꢇꢆꢋꢂ ꢉꢎꢈꢄ *ꢈꢉ%ꢉꢂ&ꢆꢀꢂ>@5/81?ꢀꢊꢀ-:0ꢀꢋꢆꢀꢅ4-<@1>ꢀꢌꢆꢀꢍ5B5?5;:ꢀꢎꢆꢀ'5@81ꢀꢊꢀ;2ꢀ@41ꢀꢅ-852;>:5-ꢀꢏ;B1>:91:@ꢀꢅ;01ꢀ ꢃ&1/@5;:ꢀꢐꢌꢑꢑꢀꢀꢁꢂꢃꢀꢄꢅꢆꢂ<1>95@ꢀ@C;ꢀ;>ꢀ9;>1ꢀ<A.85/ꢀ-31:/51?ꢀ.Eꢀ-3>1191:@ꢀ@;ꢀ6;5:@8Eꢀ1D1>/5?1ꢀ<;C1>?ꢀ /;99;:ꢀ@;ꢀ@41ꢀ!19.1>?ꢒꢀ-:0ꢀ *ꢈꢉ%ꢉꢂ&ꢆꢀ@41ꢀ<A.85/ꢀ-31:/Eꢀ!19.1>?ꢀ1D1/A@5:3ꢀ@45?ꢀꢁ$ꢂꢀ->1ꢀ/5@51?ꢀ;>ꢀ@;C:?ꢀC5@45:ꢀ@41ꢀ 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TOWN OF LOS ALTOS HILLS IN WITNESS WHEREOF, the parties hereto have executed this Joint Powers Agreement establishing the Cities Association of Santa Clara County Joint Powers Agency APPROVED AS TO FORM:APPROVED: PSteven Mattas, Town Attorney Manager 1/23/2024 01/24/2024 Date Date 11.2 p. 186 of 211 11.2 p. 187 of 211 11.2 p. 188 of 211 11.2 p. 189 of 211 11.2 p. 190 of 211 11.2 p. 191 of 211 11.2 p. 192 of 211 11.2 p. 193 of 211 11.2 p. 194 of 211 DocuSign Envelope ID: 079DBB93-B099-4823-853E-64615B5BAD0F CITY OF SARATOGA IN WITNESS WHEREOF, the parties hereto have executed this Joint Powers Agreement establishing the Cities Association of Santa Clara County Joint Powers Agency APPROVED AS TO FORM:APPROVED: Richard Taylor, City Attorney James Lindsay, City Manager 1/26/2024 1/26/2024 Date Date 11.2 p. 195 of 211 11.2 p. 196 of 211 BYLAWS CITIES ASSOCIATION OF SANTA CLARA COUNTY JOINT POWERS AGENCY ARTICLE I PURPOSE AND PRINCIPAL PLACE OF BUSINESS Section 1. Purpose. The following Bylaws provide for the administration and management of the Cities Association of Santa Clara County Joint Powers Agency (“Agency”). The Agency was established through its member Cities’ adoption and approval of a Joint Powers Agreement (“Agreement”), attached hereto. The member Cities include Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Morgan Hill, Monte Sereno, Mountain View, Palo Alto, San José, Santa Clara, Saratoga, and Sunnyvale. Under Article 26 of the Agreement, the Board of Directors for the Agency shall adopt these Bylaws to establish the operating procedures and standards for the Agency. In the event of any conflict between these Bylaws and the Agreement, the Agreement shall prevail. Section 2. Principal Place of Business. The principal place of business of this Agency shall be such place within the County of Santa Clara as may be designated from time to time by the Board of Directors of this Agency; and if none has been so designated, such place of business shall be the City Hall of the City of which the Agency President is a member of the legislative body. ARTICLE II MEMBERSHIP Section 1. Membership. Each City in Santa Clara County which has approved and executed the Agreement establishing this Agency, and which has paid in full the dues required under Article VII of these Bylaws shall be a member of this Agency. Section 2. Suspension. As provided in Article 18.1.4 of the Agreement, if a member City elects to relinquish its status as a member of the Agency, or if a member City fails to be represented at four (4) or more consecutive meetings of the Board of Directors, then the Board of Directors may suspend that member City. As further provided in Article 21, any member City which is delinquent in payment of its dues shall automatically be deemed suspended from membership sixty (60) days after the date on which payment is due if the full payment has not been received, and it shall be the duty of the Secretary/Treasurer to promptly notify the City of its delinquency. Once suspended, the member City may not have any representation on the APPROVED MAY 9, 2024 11.2 p. 197 of 211 Board of Directors and may not vote on matters coming before the Board of Directors. A suspended member City shall be restored to full membership upon its payment of the total dues assessment then due and payable in accordance with Article VII, Section 2. Section 3. Associate Members. As provided in Article 32 of the Agreement, a non-City local agency may become an Associate Member upon application to and approval by the Board of Directors and execution of an Associate Membership Agreement. Such Associate Members shall also pay a membership fee as determined by the Board of Directors that considers that considers the Associate Member’s jurisdictional scope and the number of residents it serves, the role of the Associate Member in the Agency, and the benefits received by the Associate Member through membership in the Agency. ARTICLE III BOARD OF DIRECTORS Section 1. Selection and Tenure. In accordance with Section 8.1 of the Agreement, the Board of Directors of this Agency shall be composed of a representative from each member City, selected by and from the legislative body thereof. Each Board member shall hold office at the pleasure of his or her City's legislative body, and selection shall be made in such manner as the respective legislative bodies of member Cities may themselves determine. Section 2. Alternates. The legislative body of a member City shall select from among its members an alternate to represent that City on the Board of Directors and vote in the absence of the member from that City. Section 3. Notice of Appointment. The legislative body of each member City shall, immediately upon the selection of one of its members as a member of Board of Directors, or as alternate, advise the Secretary/Treasurer of such appointment. Section 4. Ex Officio Members. The Santa Clara County City Managers Association shall serve as advisors to the Agency and may appoint one of its members to serve as an ex officio member of the Board of Directors. The ex officio member may participate in deliberations but shall not participate in voting or in any of the privileges of membership, and shall not be counted for the purpose of determining whether a quorum of the Board is present. Section 5. Compensation. No member of the Board of Directors, including officers, shall receive any compensation from the Agency for his or her services as a member of the Board. No member of the Board, including officers, shall be entitled to reimbursement from the Agency for expenses incurred on Agency business unless such reimbursement shall be authorized in advance by the Board of Directors, or unless such reimbursement is authorized and distributed by the member’s respective city. Section 6. Duties. It is the responsibility of the members of the Board to report to and solicit comments from their fellow City Council members on major issues and to keep their City Councils informed on the business of the Agency. 11.2 p. 198 of 211 ARTICLE IV OFFICERS Section 1. Officers Designated. In accordance with Article 10 of the Agreement, the following officers shall be elected by the Board of Directors: President, First Vice President, Second Vice-President and Secretary/Treasurer. Officers shall be selected by the Board of Directors, from the Council Members and Mayors of member Cities. Section 2. Term of Office. a.The regular term of office for all officers shall commence upon election and shall be for a period of one (1) year. No person shall hold the same office for more than two (2) consecutive full terms. b.Election of officers shall take place at the first meeting of the Board of Directors and annually thereafter at the regular meeting of the Board of Directors in November. c.In the event a vacancy occurs during any officer's term of office, the Board of Directors shall determine whether to fill the unexpired portion of the term and may request that the President establish a nominating committee, as set forth in Section 6 below. If a vacancy occurs in the position of President, the Board of Directors shall fill the position at the next regular meeting or at a special meeting called to fill the vacancy, as provided in Article 10 of the Agreement. A person appointed to fill the unexpired portion of the term is not rendered ineligible to hold the same office in accordance with the provisions of Article IV, Section 2(a). Section 3. Duties. a.President. It shall be the duty of the President to preside at the meetings of the Board of Directors and to perform such other duties as ordinarily pertains to the office of President of like types of organizations. b.Vice Presidents. It shall be the duty of the First and Second Vice-Presidents, in that order, to act in the place and stead of the President during the President's absence or inability to act. c.Secretary/Treasurer. Consistent with Articles 16 and 17 of the Agreement, the Secretary/Treasurer shall be responsible for the review of all financial accounts and records and the disbursal of funds by the Agency so that they are in accordance with the Agreement, these Bylaws, and the directions of the Board of Directors. In accordance with Section 9.3 of the Agreement, the Secretary/Treasurer shall see that minutes of all Board and Committee meetings are recorded. The day-to-day operation and performance of the Secretary/Treasurer’s duties may be delegated 11.2 p. 199 of 211 to an Executive Director for the Agency, but in that instance, the Executive Director shall not become an Officer or Board member for the Agency. Section 4. Executive Director. In accordance with Section 14.1.1 of the Agreement, the Board of Directors may contract with an independent consultant to serve as Executive Director until the Executive Director resigns or the Board of Directors terminates the services of the consultant pursuant to the terms of a written agreement for professional services. The Executive Director shall have such duties as may be determined by the Board of Directors, consistent with the professional services agreement. Section 5. General Counsel. In accordance with Section 14.1.2 of the Agreement, the Board of Directors may contract with an independent consultant to serve as General Counsel until the General Counsel resigns or the Board of Directors terminates the services of the consultant pursuant to the terms of a written agreement for professional services. The General Counsel shall have such duties as may be determined by the Board of Directors, consistent with the professional services agreement. Section 6. Nominating Committee. A nominating committee consisting of three (3) Board members shall be appointed by the President no later than two (2) meetings before the meeting at which officers for the following year will be elected. The President shall appoint at least one (1) Executive Committee member and at least one (1) Board member who is not a member of the Executive Committee to the nominating committee. At the meeting immediately preceding the meeting for the election of officers, this nominating committee shall present its nominations for officers for the following year. Additional nominations may be made from the floor at the meeting where the election is to be conducted, providing the consent of the nominee has been secured. ARTICLE V MEETINGS Section 1. Schedule and Locations. Regular meetings of the Board of Directors shall be held, at a minimum, every other month at a time and location determined by the Board of Directors . The Board of Directors shall schedule periodic meetings of the general membership, to include all members of legislative bodies of member Cities. Section 2. Notice and Meetings. The Agency is a legislative body for purposes of the Brown Act (Govt. Code 54950 et seq). Notice of the time and place of all regular meetings shall be given in writing by the Secretary/Treasurer or a designee to all members of the Board at least three (3) days prior to the meeting. Such notices may be sent by electronic mail. Notice of special meetings shall be given by the Secretary/Treasurer or a designee to all Board members at least one (1) day in advance and in the manner required by the Brown Act. The Secretary/Treasurer or designee shall be responsible for preparing and posting agendas of regular Board meetings at least 72 hours prior to the meeting and in compliance with the Brown Act. 11.2 p. 200 of 211 Section 3. Quorum. A majority of the members of the Board of Directors shall constitute a quorum to do business at any such regular or special meeting. Whenever a quorum is not present, the meeting shall be adjourned or postponed to a subsequent time and place as determined by the President. Section 4. Voting. The affirmative vote of a majority of the members of the Board of Directors present at a meeting, rather than a majority of all of the Board of Directors’ members, shall be sufficient for approval of a proposed action. Each member City shall have one vote. Section 5. Rules of Order. Subject to the provisions of these By-Laws, the meetings of the Board of Directors shall be governed by Rosenberg’s Rules of Order. ARTICLE VI COMMITTEES Section 1. Standing Committees. a. Executive Committee. The Executive Committee shall act to accomplish, administer and facilitate the goals and the purposes of the Agency at the direction of the Board of Directors. As provided in Article 11 of the Agreement, the Executive Committee shall consist of the officers of the Board of Directors ; including the Immediate Past President, if still a Council Member or Mayor of a member City. If the Immediate Past President is no longer a Council Member or Mayor of a member City, a Director at Large may be appointed to the Executive Committee to fill the vacancy. The Director at Large shall be a Council Member or Mayor of a member City appointed by the President upon approval of the Board. The Vice Chair of the Legislative Action Committee shall be appointed to serve on the Executive Committee in the absence of the Chair of the Legislative Action Committee. b. Legislative Action Committee. The membership of the Legislative Action Committee shall consist of one representative from each member City. The representative shall be a Council Member or the Mayor. Each City shall also appoint an alternate to serve on the Legislative Action Committee in the absence of the designated representative. The alternate shall be a Council Member or the Mayor. Each member City, represented by either the representative or the alternate, shall have one vote. The representative of a member City who serves on the Board of Directors (or alternate to the Board) may also serve as the member City’s representative to the Legislative Action Committee (or alternate to the Committee). The purpose of the Legislative Action Committee is threefold. First, the Committee would enable the Agency to advocate on issues of interest to Santa Clara County cities in an organized, effective manner and assist in the development of state-wide legislative policy through local and state government and CalCities. With respect to this advocacy and policy development, the Committee will submit its recommendations to the Board of Directors. If the Board accepts a 11.2 p. 201 of 211 recommendation, the Chair of the Committee will transmit the Agency’s position to the appropriate official, committee, or policy-making body. Second, the Committee would provide basic legislative information to cities with little or no legislative staff, upon request. Third, the Chair of the Committee and the Board President may organize emergency responses to urgent legislative issues, consistent with prior decisions made by the Board of Directors. c. City Selection Committee. The City Selection Committee shall have the membership and purposes set forth in Government Code sections 50270-50279.4 and shall be governed by the requirements of such sections. In accordance with state law, the membership of the City Selection Committee shall consist of the Mayor of each City in the County, whether or not any such City is a member of the Agency. When the Mayor is unable to attend a meeting of the City Selection Committee, the Mayor shall designate another member of the city’s legislative body to attend and vote at the meeting as the Mayor’s representative. Eight (8) votes are required to appoint representatives to boards, commissions or agencies. Section 2. Other Committees Authorized. a. A nominating committee will be appointed as required and in accordance with the provisions of Article IV. b. The President, with the consent and approval of the Board of Directors, may appoint such committees as may be necessary from time to time, and designate the chair and the purpose of each such committee. Subject to the Board of Directors’ consent and approval, any elected official of any member City shall be eligible to serve upon any such committee. Section 3. Quorum. A majority of the members of each committee shall constitute a quorum to do business at any such regular or special meeting. Whenever a quorum is not present, the meeting shall be adjourned or postponed to a subsequent time and place as determined by the Chair. ARTICLE VII FINANCES Section 1. Budget. In accordance with Article 8.3.5 of the Agreement, on or before April 30 of each calendar year, the Board of Directors shall approve a budget for the Agency for the fiscal year commencing with July 1 of the same calendar year. A copy of the budget when approved and a copy of the final budget when adopted shall be transmitted to each member City. Section 2. Significant Programs. In accordance with Article 15 of the Agreement, any program or activity that requires $10,000 or more (as adjusted by CPI) in annual expenditures shall require approval by a two-thirds vote of the members of the Board of Directors. Any components of the annual operating budget proposed pursuant to Article VII, Section 1 that qualify as a significant program shall be subject to this two-thirds vote approval requirement, 11.2 p. 202 of 211 whether those significant programs are proposed as a part of the annual operating budget or as a subsequent, mid-year budget adjustment. Section 3. Dues. Each Member City shall pay to this Agency annual membership fees in accordance with a dues schedule adopted by the Board of Directors as part of the annual operating budget on or before April 30 of each year. Dues shall be for the fiscal year commencing July 1 and shall be an amount for each member City based upon the approved annual operating budget. The full amount shall be due and payable on or before July 1 of each year. Any City becoming a member of this Agency during a fiscal year shall pay the full dues for that year prior to exercising any rights of membership. Section 4. Funds. All funds received by the Agency from the membership or any other source shall be deposited in a financial institution or institutions determined by the Secretary/Treasurer and disbursed only by persons designated by the Board of Directors as signers on the account including the Executive Director, the Secretary/Treasurer, and the President. Section 5. Accounting. In accordance with Article 16 of the Agreement, every year, an audit of the Agency’s finances shall be completed and copies thereof shall be filed with the Board of Directors and the County Auditor for Santa Clara County. Upon request, a complete written account of all receipts and disbursements during the previous year, showing the opening and closing balances shall be prepared by the Secretary/Treasurer or a designee. Copies thereof shall be made available to the Board of Directors. On a quarterly basis, bank and reconciliation statements shall be reviewed and approved by the Secretary/Treasurer. Quarterly reports of accounting and investments shall be prepared and made available to the Board of Directors by the Secretary/Treasurer or a designee. ARTICLE VIII ADOPTION AND AMENDMENTS Section 1. Adoption. These Bylaws shall become effective upon the affirmative vote of a majority of the Board of Directors present and voting. Section 2. Amendments. These Bylaws may be amended only in the following manner: Proposed amendments shall be submitted in writing to the Board of Directors for approval, and if approved, shall thereafter be submitted in writing to each member City of the Agency at least thirty (30) days before action thereon is required by the membership. An affirmative vote of the majority of the Board of Directors present and voting shall be required for approval. 11.2 p. 203 of 211 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:Appointment of a Council Member to the Gilroy Gardens Lease Ad Hoc Committee Meeting Date:January 6, 2025 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Jimmy Forbis, City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Develop a Financially Resilient Organization Promote Economic Development Activities RECOMMENDATION Council appoint a member of the City Council to the Gilroy Gardens Lease Ad Hoc Committee. BACKGROUND On October 7, 2024, the City Council established an ad hoc committee consisting of three City Council members to assist in negotiating a new lease agreement with the Gilroy Gardens Family Theme Park for operating the City-owned park. Currently, there is one vacancy on the committee, and the Council needs to select a replacement member to fill this position and maintain the original number of committee members established at its formation. ALTERNATIVES None. FISCAL IMPACT/FUNDING SOURCE None. PUBLIC OUTREACH 11.3 p. 204 of 211 Appointment of Councilmembers to Gilroy Gardens Lease Ad Hoc Committee City of Gilroy City Council Page 2 of 2 January 6, 2025 This item was included on the publicly posted agenda for this meeting. 11.3 p. 205 of 211 1 Contact: Zach Hilton Zachary.Hilton@cityofgilroy.org 669-270-6232 January 6, 2025 Future Agenda Item Request Memorandum- I’d like to propose that we direct staff to provide an update on the status and what staff needs to complete in regards to the Housing Element Programs1 (Collaboration with Development Community, ADU Pre-Designed Plans, and Inclusionary Housing Policy) that were to be completed by the end of 2024. Completion of these items needs to be included in our April 2025 Annual Progress Report (APR) to State HCD in order to ensure that we don’t lose our current Housing Element 2023-2031 state certification and open ourselves up for more Builder’s Remedy projects, while implementing our goals, policies, and programs that are consistent with the direction of the City’s other General Plan elements, specifically the Land Use Element, Potential Hazards Element, and the Environmental Justice Element. The City must monitor and report on the results of these and other programs through the annual progress report, required pursuant to Government Code section 65400. Please be aware, Government Code section 65585, subdivision (i) grants HCD authority to review any action or failure to act by a local government that it determines is inconsistent with an adopted housing element or housing element law. This includes failure to implement program actions included in the housing element. HCD may revoke housing element compliance if the local government’s actions do not comply with state law.2 Housing Element page 165 Program G-1 states Collaboration with Development Community, The City shall continue to cultivate new and existing relationships, throughout the planning period, with for-profit and non-profit development companies working in the area of affordable housing, facilitating collaborative approaches to affordable housing development. Invite affordable housing developers and developers of housing for special needs households to the annual developer roundtable meeting and the creation of developer interest list. Have we contacted any of the land owners of the 40 opportunity sites3 on our site's inventory? We have one opportunity site located at 7050 Monterey St APN 841-14-001 Jose Montes 11/19/2024 submitted an AS 24-19 application for construction of a new mixed-use building and 90 new multi-family units.4 We have identified this site for 16 low-income units to meet our 2023-2031 RHNA. How 1https://www.cityofgilroy.org/DocumentCenter/View/14379/Gilroy-2023-2031-Housing-Element-adopted- certified?bidId= 2 https://www.cityofgilroy.org/DocumentCenter/View/14411/HCD-Certification-8-21-23?bidId= 3 https://www.cityofgilroy.org/DocumentCenter/View/14445/Gilroy-Opportunity-Sites-Map-List-adopted-certified 4 https://www.cityofgilroy.org/298/Development-Activity-Projects 12.1 p. 206 of 211 2 have we engaged early with him in the process to build the 16 low-income units, knowing that we don’t have an Inclusionary Housing Policy in place either. We have one opportunity site located at 8360 Swanston Ln APN 841-01-064 Rodney Edmiston 8/20/2024 submitted an M 24-17 preliminary application for construction of a new 3- story 28 unit apartment building. We have identified this site for 2 moderate income units to meet our 2023-2031 RHNA. How have we engaged early with him in the process to build the 2 moderate-income units, knowing that we don’t have an Inclusionary Housing Policy in place either. From SV@Home Letter Dated October 12, 20225 & March 6, 2023- A review of the City’s Sites Inventory focusing on the Downtown Specific Plan area, which falls within a R/ECAP, found that roughly half of the lower-income units are in this major plan area. Of those units, nearly 60 percent are planned for sites that have capacities of 50 units or less, a metric that holds true for lower-income sites throughout the site inventory. According to the Housing Element Sites Inventory Guidebook, lower income sites that do not have a capacity of 50 to 150 units are less competitive for State and Federal resources to build affordable housing, which makes them less financially feasible. HCD requires a site-by-site assessment, and/or a detailed analysis that uses recent local development trends, to demonstrate the feasibility of these sites redeveloping with low-income housing despite their limited capacity. If these sites are not developed, the City would have a RHNA deficit. Given that the likelihood of adequately funding lower-income units is low, these sites should either have their realistic capacity assumptions heavily discounted, or be removed from the Sites Inventory and be replaced with sites that, as HCD strongly recommends, could accommodate developments of 50-150 units. In lieu of that, the City should heavily discount the realistic capacity of sites planned for fewer than 50 lower- income units and add additional sites to the inventory to address the resulting capacity deficit. Housing Element page 278 Program A-7 ADU Pre-Designed Plans- The City will develop an ADU program that includes pre designed “model” plans for ADUs that meet zoning and building, and fire codes. The program may be modeled after successful programs implemented in other cities. We have budgeted already for this and have the resources through the County Planning Collaborative. Housing Element page 282 Program A-11 Inclusionary Housing Policy-6 Develop an affordable housing policy to establish inclusionary housing requirements so that specified new developments reserve a percentage of the total units for lower and moderate-income households or pay an in-lieu of housing fee for projects below the threshold for inclusionary housing, such as smaller projects that cannot feasibly construct affordable housing. The adoption of an Inclusionary Housing Ordinance is an important ordinance that has been overlooked, and was included as an action item in our 2007 housing element, but never implemented. Then again in 2018 according to Santa Clara County Civil Grand Jury Report “Affordable Housing: Density is Our 5https://siliconvalleyathome.org/wp-content/uploads/2022/10/SVH-City-of-Gilroy-HEU-Comment-Letter- 10_12_22.pdf 6 https://www.cityofgilroy.org/1000/Affordable-Housing-Policy 12.1 p. 207 of 211 3 Destiny” included a recommendation stating that “Gilroy (should) increase inclusionary housing requirements for the below market housing to at least 15% (of new dwelling units) by the end of 2019. That was never implemented. This policy was budgeted and funded through unspent Housing Element funds, the city did an RFP and selected EcoNorthwest, who presented it to the Gilroy City Council on November 6, 20237. That was the last update provided. We have a Housing and Community Services Manager that has the past and current experience to implement this policy and the City of Gilroy has a sizable Affordable Housing Portfolio that includes Ownership and Rental Units. Our current below market rate units are managed by HouseKeys8, who has served as the City’s Program Administrator since 2017. They are dedicated to highlighting opportunities for prospective buyers and renters. In cities like Morgan Hill where they have a similar role, they are integrated into city hall and the public through social media, newsletters, presentations to city council, staff reports, and more. It’s been years since they have had the opportunity to present their work to the City Council or provide a staff report for us. The consequences of failing to effectively and aggressively confront this crisis is hurting thousands of our residents, robbing future generations of the chance to call Gilroy home, stifling economic opportunities for workers and businesses, worsening poverty and homelessness, and undermining our environmental and climate objectives. If there are delays in executing the Housing Element Annual objectives, please explain why and what the corrective course of action is to ensure we stay on track and remain in compliance to prevent any future builder’s remedy projects. How can the City Council support this endeavor to support staff's ability to perform? Additionally, what steps have staff taken to continue to educate the community with facts about affordable housing to combat misinformation? Fiscal Impact Estimate – No fiscal impacts are expected. Staff time will be required to produce the report, but no additional expenditures are required to provide the report. Staffing Impacts Estimate – Some staff time will be required to produce the report. Specific hours are not readily available for this request only, but since staff will already be working on the status of the General Plan for the annual report in March of 2025, the additional focus for this request to be added to the annual report preparation and presentation in March should only require minimal additional staff time. 7 https://youtu.be/f_oIGTZZxlo?si=-15S-Ze8NwqieSm6&t=5220 8 https://www.housekeys5.com 12.1 p. 208 of 211 City of Gilroy City Council Future Agenda Item Policy Adopted: March 4, 2024 12.1 p. 209 of 211 Purpose/Background The purpose of this policy is to establish procedural guidelines for the request of future Council-initiated agenda items. Policy Future Council-Initiated Agenda Items present an opportunity for City Council Members to request agenda items within the subject matter jurisdiction of the City to be added to future Council meetings for discussion and potential action. Prior to this policy, Council initiated agenda items could be requested with a consensus of the Council without knowledge on the subject or the specific action being asked for before approving the item to be discussed. To aid in the determination of what items are appointed by Council to be discussed at future Council meetings, this policy establishes a set of information to be provided when asking for a future Council agenda item. All conditions and criteria identified below must be met before a Council-initiated agenda item may be brought to the Council for consideration. Items may be placed on the agenda by the Mayor, a majority of a quorum of the Council, or by the City Administrator. For items to be added by a majority of a quorum of the Council, the council member(s) requesting to have an item added to a future agenda must submit a Future Agenda Item Request Memorandum (FAIR Memo). Before Submitting a FAIR Memo Prior to preparing a FAIR Memo, Council Members will consult with the City Administrator to discuss the topic, to understand from an administrative and operational perspective the circumstances, planned activities, and other considerations regarding the matter before submitting the request. After the consultation, a FAIR Memo may be prepared and submitted to the City Administrator. Any FAIR Memo that is submitted without the prior consultation shall not be placed on an agenda until such consultation takes place. Procedure to Submit and Process a FAIR Memo • Either an individual or group of two or three Councilmembers may prepare a brief FAIR Memo outlining a request to create a future agenda item for the Council to consider at an upcoming Council meeting. • Councilmembers shall submit FAIR Memos directly to the City Administrator. • Completed FAIR Memos shall be provided to the City Administrator by noon on the Tuesday prior to the Council meeting that the memo is intended to be agendized, to provide time for the City Administrator and City Clerk to process for the Council packet. 12.1 p. 210 of 211 • To avoid a Brown Act violation, FAIR Memos are not to be shared with Councilmembers outside of the group who authored a specific memorandum. • FAIR Memos shall be structured as described below. FAIR Memos shall: o Not exceed two (2) pages. o Be focused on the need for a future agenda item without advocating for or against the merits of the agenda item being requested. o Contain a brief summary outlining the request and any relevant background information. o Contain a fiscal impact estimate. o Contain a staffing/labor impact estimate. o Include copies of any resolutions, proclamations, documents and other associated material that is to be considered as part of the proposed action. • The City Administrator will review and determine the compliance of the FAIR Memo consistent with this policy and the Ralph M. Brown Act (open meetings law) or provide feedback to the authors. • The City Administrator will schedule compliant FAIR Memos to be placed on a Council Meeting agenda within 30-45 days of the request. City staff shall prepare a brief staff report discussing initial thoughts and considerations about the item, and to address the fiscal and staff time impact estimates in the FAIR Memo. Maximum staff time spent on the FAIR Memo shall not exceed an hour. • Compliant FAIR Memos will be included under the Future Council Initiated Agenda Items section of the Council meeting agenda, which shall be located towards the end of the agenda, immediately preceding the City Administrator’s Report section. There, the City Council may give direction if the item is to be brought back on a future agenda meeting for discussion and potential action. Council may direct the City Administrator to agendize the matter for Council action at least two meetings out, allowing City staff sufficient time to conduct its analysis and prepare a staff report. • FAIR Memos that are not compliant with this policy shall be returned to the submitting Council Member(s) with a description of precisely how the FAIR Memo does not comply with the policy. 12.1 p. 211 of 211