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HomeMy WebLinkAboutYouthCommission_RegularMeeting_agendapacket_02_10_2025.PDFYouth Commission Regular Meeting Agenda Page 1 of 3 February 10, 2025 | 6:00 PM CITY OF GILROY YOUTH COMMISSION REGULAR MEETING AGENDA MONDAY, FEBRUARY 10, 2025 | 6:00 PM GILROY SENIOR CENTER 7371 HANNA STREET GILROY, CA 95020 Chair: Alfred James | Vice Chair: Maya Beyret Treasurer: Emily Lai Commissioners: Biruh Abandeh, Ethan Diep, Gianna Garcia, Anna Nguyen, Jacob Ortega, Karin Sandoval Rodriguez, Sofia Romero, Thanmay Sarath Staff Liaison: LeeAnn McPhillips, Assistant City Administrator and Adam Henig, Recreation Manager In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the Recreation Division at least 72 hours prior to the meeting at (408) 846-0460 or rec@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this meeting portion begins. Anyone wishing to address the Commission on Youth Commission Regular Meeting Agenda Page 2 of 3 February 10, 2025 | 6:00 PM any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org. The outline for this agenda is as follows: 1. CALL TO ORDER 2. FLAG SALUTE 3. ROLL CALL 4. SECRETARY'S REPORT 5. APPROVAL OF MINUTES 5.1. January 13, 2025 6. INTRODUCTIONS 6.1. Ethan Diep, new commissioner 7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 8. OLD BUSINESS 8.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Comment and review the Fiscal Year 2025 Youth Commission work plan. 9. NEW BUSINESS 9.1. Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget Development 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion to approve Commission consensus on budget requests for the next two-year budget cycle. 9.2. Youth Commission Workplan for Fiscal Years 2026 and 2027 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Develop and motion to vote on the Youth Commission Workplan for Fiscal Years 2026 and 2027. Page 1 of 2 City of Gilroy Youth Commission Regular Meeting Minutes Monday, January 13, 2025 | 6:00 PM 1.CALL TO ORDER Chair James called the meeting to order at 6:04 p.m. 2.FLAG SALUTE 3.ROLL CALL Attendance Attendee Name Present Maya Beyret, Commissioner Alfred James, Commissioner Thanmay Sarath, Commissioner Biruh Abaneh, Commissioner Jacob Ortega , Commissioner Sofia Romero , Commissioner Emily Lai, Commissioner (late) Anna Nguyen, Commissioner Absent Karin Rodriguez Sandoval, Commissioner Gianna Garcia, Commissioner 4.SECRETARY'S REPORT 5.APPROVAL OF MINUTES 5.1.December 9, 2024 RESULT: Pass MOVER: Anna Nguyen, Commissioner SECONDER Thanmay Sarath, Commissioner AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath, Commissioner Abaneh, Commissioner Ortega, Commissioner Romero, Commissioner Nguyen. ABSENT: Commissioner Rodriguez Sandoval, Commissioner Garcia, Commissioner Lai. Commissioner Nguyen motioned to approve the minutes. Commissioner Sarath seconded. The motion passed 7-0-0. 6.INTRODUCTIONS None. 7.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 8.NEW BUSINESS 9.OLD BUSINESS January 13, 2025 6:00 PM Page 2 of 2 Youth Commission Regular Meeting Minutes 9.1.Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan Henig presented the staff report about the Commission’s FY25 Work Plan: OpportuniTEEN Fair – Commissioners will begin reaching out to prospective vendors about tabling for the March 22 event. The vendor list has been sent. Commissioners will update the status of the vendors that they have been assigned to. The committee will meet prior to the next regularly scheduled meeting to discuss the status of their assigned vendors. Senior Tech Week – Completed. Commissioners might do it again when they are off from school. Breakfast with Santa – Completed. Legislative issue – The following updates were provided by commissioners. o Maya cited a sample policy that was developed by East Bay Regional Parks District. Although the report was about a different issue (feral cats), it could be applied to the Loma Prieta flower. For example, she cited an education campaign that was instituted by the District, where they posted signage and distributed brochures to residents. The agency also created a policy that enforced a “no feeding” of feral cats. o Sofia discussed how Monterey County created a program around the protection of a specific flower. The County focused its efforts on encouraging its residents to allow it to grow in its natural habitat. Monterey County received logistical assistance from the State of California Department of Fish and Wildlife. o Jacob explained the connection of climate change and how it is having an adverse impact on local species such as the Loma Prieta flower. The committee will meet prior to the next regularly scheduled meeting where they will compile their research and identify next steps in their project. 10.AGENDA ITEMS FOR NEXT MEETING – none. 11.STAFF/COMMISSIONER COMMENTS Henig plans to meet with both the OpportuniTEEN committee and the Legislative committee prior to the next regular meeting. 12.ADJOURNMENT Meeting adjourned at 6:23 p.m. I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the Youth Commission of the City of Gilroy. /s/Adam Henig Secretary City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan Meeting Date:February 10, 2025 From:Adam Henig, Recreation Manager RECOMMENDATION Comment and review the Fiscal Year 2025 Youth Commission work plan. BACKGROUND At the October 14 meeting, the Youth Commission adopted its FY25 work plan. It comprised of the following:  OpportuniTEEN Fair –similar to the previous year’s event, but this time add a college admission component  Tech Week for Seniors –commissioners will identify days that they can assist seniors with their personal devices.  Support Breakfast with Santa –commissioners will assist at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center.  Environmental issue –identifying a specific environmental issue that impacts Gilroy or Gilroyans.  Resubmit a letter of support to the City Council in favor of funding a youth center in Gilroy ANALYSIS Below is a status update for each of the work plan items. OpportuniTEEN Fair It is scheduled for Saturday, March 22, 2025 at Wheeler Center Gym. A committee has been formed (Alfred, Gianna, Thanmay, Biruh, Anna) to lead the event planning efforts. They will be responsible for the following: Recruiting Vendors – recruit local businesses, nonprofits, and government agencies to table at the event. The committee reviewed the vendor list and will Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan City of Gilroy Youth Commission Page 2 of 2 February 10, 2025 start contacting the vendors they are assigned to, following this meeting. They’ll report back in early February at a committee meeting. Marketing – spreading the word to Gilroy teens about the event. A marketing strategy will be developed. This will occur once the vendors have been solidified. Logistics – everything that is needed for the day of the event. This will begin approximately 30 days prior to the event. On Wednesday, February 5, the committee met to provide an update on their vendor recruitment efforts. The committee has confirmed five vendors, but several more have either not committed yet or not responded. Commissioners will be following up and reporting back at the meeting. Tech Week for Seniors Commissioners have completed two weeks (in November and December 2024) assisting seniors with their personal devices at the Senior Center. Support Breakfast with Santa Five commissioners assisted at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center. Legislative Issue The Commission’s legislative issue will focus on protecting the vulnerable and native Loma Prieta Hoita, a flower that is grown throughout the SF Bay Area, including in South County. The committee will conduct research about the importance of the flower and will culminate into a brief memo that will be submitted to the City Council at the end of this school year. In addition to an explanation of its importance, the memo should include various types of action the Council can implement. Here are some examples: The committee members--Karin, Jacob, Emily, Sofia—have conducted research on the topic. They met on February 5 and outlined their White Paper/Memo. They will meet again in one week to develop a first draft and present it to the Commission at the March meeting. Attachments: 1. 2025 OpportuniTEEN Fair Vendor List as of February 6, 2025 Name of Business/Organization Job Internship Volunteer Commissioner Status Update Academic & Wellness Center X Maya American Eagle X Gianna Go to outlet store. Aquatics Provider X Adam Yes Brew City X Thanmay Camino Coffee X Anna No City of Gilroy Emergency Services X Biruh Contacted; follow-up with Andrew City of Gilroy Police Department (Explorers)X Adam Officer checking with Explorers City of Gilroy Recreation X X X Biruh Yes City of Morgan Hill X X X Alfred Contacted; interested but is checking calendar Digital Nest X X Anna Contacted; Adam provided contact info, waiting on response Diversity Our Narrative- Gilroy Chapter X Alfred Yes FFA (GHS)X Anna Contacted; Stop by teacher's classroom Fifth Street Coffee X Anna Contacted; follow-up Gavilan College Career Center X X Alfred Contact Career Center Gilroy Bowl X Thanmay No update Gilroy Foundation X X Anna/Alfred YES Gilroy Gardens X Alfred YES Gilroy Library X Gianna Contacted; Follow up in-person Gilroy Prep X X Anna YES Gilroy Youth Commission X Biruh Yes House of Bagels X Anna No Interact Club X Emily/Anna Yes Journeys (shoe store)X Emily Follow-up with friend Kayla - Photographer X Anna No Name of Business/Organization Job Internship Volunteer Commissioner Status Update Kumon X Emily Yes Levis'X Gianna Go to outlet store LJB Farms X Gianna No O'neills X Gianna Go to outlet store Old Navy X Anna Contacted; go in person & talk to manager Red Cross X X Anna Contacted; follow-up SBARI X X X Thanmay No update Sixth Street Art Studio X Gianna Visit there South County Task Force X X Adam Contacted; follow-up St. Louise Hospital X X Alfred Contacted; follow-up Starbucks X Thanmay No update TeraBats- Coding Club X Biruh Contacted; follow up; check with Jaimee Tommy Hilfiger X Alfred Maybe; follow up to confirm with manager TownCats X Emily Contact YMCA Youth Board of Mount Madonna X Alfred Contacted; follow up Youth Alliance X Biruh Contacted; Adam provided contact info Kneaded Bakery and Catering X Anna Contacted; Follow Up Tea Leaf X Anna Contacted; Follow Up Jamba Juice X Anna Go in Person Happy Lemon X Anna Go in Person City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget Development Meeting Date:February 10, 2025 From:Adam Henig, Recreation Manager RECOMMENDATION Motion to approve Commission consensus on budget requests for the next two-year budget cycle. BACKGROUND The City of Gilroy prepares it budgets on a two-year cycle. The City’s fiscal year begins on July 1 of each year and ends June 30 of the following year (as an example, the current fiscal year commenced July 1, 2024, and will end on June 30, 2025). The City is currently in its second and final budget year from the previous budget cycle. As staff prepares the budget proposal, the City’s boards and commissions are being provided the opportunity to submit budget requests for consideration of inclusion in the proposed and potentially adopted City budget. ANALYSIS Staff is requesting that the Youth Commission identify and provide, through Commission consensus, its budget requests for Fiscal Years 2025-26 and 2026-27. According to the Letter from the City Administer, the budget requests should include the following information: A description of the item you are requesting. The justification for the request and how it fits within your board/commission workplan. An estimate of the cost for the request, including any revenue source (if applicable) An example would be the OpportuniTEEN Fair and all the costs associated with it: Snacks and lunch for commissioners and participating vendors $300 Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget Development City of Gilroy Youth Commission Page 2 of 2 February 10, 2025 Thank you gifts to the vendors – $250 Materials for decorating – $100 Professionally made sign (one-time) – $300 Photobooth for participants – $200 The budget requests will be documented by the assigned staff and included in the City’s budget process for consideration. For more information about the budgetary request, please see the attached letter. Attachments: 1. Letter to Advisory Body requesting Budget Input City of Gilroy Youth Commission STAFF REPORT Agenda Item Title:Youth Commission Workplan for Fiscal Years 2026 and 2027 Meeting Date:February 10, 2025 From:Adam Henig, Recreation Manager RECOMMENDATION Develop and motion to vote on the Youth Commission Workplan for Fiscal Years 2026 and 2027. BACKGROUND The Youth Commission is tasked with developing and adopting a new work plan for the upcoming two-year budget, Fiscal Years 2026 and 2027. The work plan reflects what the Commission will be working on during this period. The previous work plan comprised of the following items: OpportuniTEEN Fair –similar to the previous year’s event, but this time add a college admission component   Tech Week for Seniors –commissioners will identify days that they can assist seniors with their personal devices.   Support Breakfast with Santa –commissioners will assist at the annual Breakfast with Santa event on Saturday, December 7 at the Gilroy Senior Center.   Environmental issue –identifying a specific environmental issue that impacts Gilroy or Gilroyans.   Resubmit a letter of support to the City Council in favor of funding a youth center in Gilroy  ANALYSIS The work plan should comprise of tasks that have a clear, concise, and measurable goal that can be delivered upon no later than June 30, 2027. They can be new items or previously adopted ones that continue to offer value to the youth and teens of Gilroy. Since the Youth Commission meets from August through May, proposed work plan items should be able to be completed during this amount of time. For example, the planning of Youth Commission Workplan for Fiscal Years 2026 and 2027 City of Gilroy Youth Commission Page 2 of 2 February 10, 2025 OpportuniTEEN Fair requires three to five months of planning in advance, which is within the Commission’s purview. Lastly, as part of the budget adoption process, City Council will review and approve the commission’s workplan for the two fiscal years.