The URL can be used to link to this page

Home My WebLink About2020-07-06 City Council Regular Meeting Agenda Packet July 16, 2020 2:03 PM City Council Regular Meeting Agenda Page1 MAYOR Roland Velasco COUNCIL MEMBERS Marie Blankley Dion Bracco Peter Leroe-Muñoz Carol Marques Fred Tovar Cat Tucker CITY COUNCIL AGENDA CITY OF GILROY CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET GILROY, CA 95020 ADJOURNED REGULAR MEETING 6:00 P.M. MONDAY, JULY 6, 2020 CITY COUNCIL MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org VIEW THE MEETING LIVE ON THE CITY WEBSITE www.cityofgilroy.org. THE JULY 6, 2020 MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 In order to minimize the spread of the COVID 19 virus the City Council is conducting this meeting by web conference and will be offering alternative options for public participation. You are strongly encouraged to watch the City Council meeting live on the City of Gilroy’s website at www.cityofgilroy.org or on Cable Channel 17. To view from the website, select the Council Agendas and Videos button from the home page. PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. DURING THE MEETING: TO PROVIDE VERBAL PUBLIC COMMENTS ON AN AGENDA ITEM DURING THIS MEETING, CALL ONE OF THE PHONE NUMBERS LISTED BELOW, ENTER THE MEETING ID AND PASSWORD. When the Mayor announces the item which you wish to speak on, press *9 on your telephone keypad to raise your hand. When called to speak, please limit your comments to three (3) minutes, or such other time as the Mayor may decide, consistent with the time limit for all other speakers for the particular agenda item. COMMENTS MAY ALSO BE EMAILED TO THE CITY CLERK PRIOR TO THE MEETING TO shawna.freels@cityofgilroy.org OR MAILED TO: GILROY CITY CLERK, 7351 ROSANNA STREET, GILROY, CA. 95020, TO BE DISTRIBUTED TO THE COUNCIL MEMBERS AND BE INCORPORATED INTO THE RECORD. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk a minimum of 2 hours prio r to the meeting at (408) 846-0204. Call in for Public Comment 1 (669) 900-9128 1 (346) 248-7799 1 (253) 215-8782 Meeting ID: 952 2716 7877 Password: 287332 City Council Regular Meeting Agenda 07/6/2020 Page2 If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure. A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City. Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. The City Council meets regularly on the first and third Monday of each month, at 6:00 p.m. If a holiday, the meeting will be rescheduled to the following Monday, with the exception of the single meeting in July which lands on the first day of the month not a holiday, Friday, Saturday or Sunday. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org I. OPENING A. Call to Order 1. Pledge of Allegiance 2. City Clerk's Report on Posting the Agenda 3. Roll Call B. Orders of the Day II. UNFINISHED BUSINESS A. Report Back on Fiscal Year 2021 Recreation Budget and Cost Recovery 1. Staff Report: Jimmy Forbis, Interim City Administrator 2. Public Comment 3. Possible Action: Receive report and provide direction to staff. B. Standing Report on Operational Impacts and City/Community Efforts Related to the COVID-19 Pandemic City Council Regular Meeting Agenda 07/6/2020 Page3 1. Staff Report: Mark Bisbee, Interim Fire Chief 2. Public Comment 3. Possible Action: Receive report. C. Adoption of an Ordinance of the City Council of the City of Gilroy Amending Gilroy City Code Chapter 30 by Repealing and Replacing Article 54 "Accessory Dwelling Units" in its Entirety and Adopting New Standards in Compliance with Government Code Sections 65852.2 and 65852.22 (Z 20- 01) (Introduced 6/15/2020 with a 6-0-1 vote; Council Member Bracco absent) 1. Staff Report: Karen Garner, Community Development Director 2. Public Comment 3. Possible Action: Adopt an ordinance of the City Council of the City of Gilroy amending Chapter 30 of the Gilroy City Code by repealing and replacing Article 54 entitled “Accessory Dwelling Units” in its entirety and adopting new standards in compliance with state law. III. INTRODUCTION OF NEW BUSINESS A. Approval of Gilroy Management Association Concession Agreement, Approval of Policy Memorandums for Unrepresented Employees' Payroll Cost Reductions and Implementation of Reductions 1. Staff Report: LeeAnn McPhillips, Human Resources Director/Risk Manager 2. Public Comment 3. Possible Action: a) Approve and authorize the Interim City Administrator to execute: 1. A concession agreement with the Gilroy Management Association regarding wages, hours and working conditions to reduce payroll costs and avoid further layoffs. 2. A policy memorandum with unrepresented employees in each of the following groups containing concessions to reduce payroll costs and avoid further layoffs: i. Full-time Unrepresented Department Head & Confidential Exempt Employees ii. Full-Time Unrepresented Confidential Non-Exempt Employees iii. Full-time Unrepresented Council-Appointed Employees iv. Part-Time/Temporary/Seasonal Unrepresented Hourly & Exempt Employees b) Approve and authorize the Interim City Administrator to implement city office closures on Fridays beginning July, 2020 through June, 2022 to facilitate concession agreements and reduced employee work hours. B. Phase Two of the General Fund Financial Recovery Plan - Sustainable Budget Recommendations City Council Regular Meeting Agenda 07/6/2020 Page4 1. Staff Report: Jimmy Forbis, Interim City Administrator 2. Public Comment 3. Possible Action: Approve phase two of the City of Gilroy general fund financia l recovery plan and direct staff to commence with implementation of the recommendations. C. Downtown Improvement Incentive Program Quarter Three Report 1. Staff Report: Jimmy Forbis, Interim City Administrator 2. Public Comment 3. Possible Action: Receive report. D. Monthly Financial Update Through June 8, 2020 1. Staff Report: Jimmy Forbis, Interim City Administrator 2. Public Comment 3. Possible Action: Receive report. E. Introduction of the Capital Improvement Program (CIP) for Fiscal Year 2020-2021 Through Fiscal Year 2024-2025 1. Staff Report: Girum Awoke, Public Works Director 2. Public Comment 3. Possible Action: Receive report. IV. CITY ADMINISTRATOR'S REPORTS V. CITY ATTORNEY'S REPORTS VI. CLOSED SESSION City Council Regular Meeting Agenda 07/6/2020 Page5 A. CONFERENCE WITH LABOR NEGOTIATORS - COLLECTIVE BARGAINING UNITS Pursuant to GC Section 54957.6 and GCC Section 17A.11 (4); Collective Bargaining Units: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters; AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101; Gilroy Management Association (GMA); Gilroy Police Officers Association, Inc. Representing Gilroy Police Officers; Unrepresented Confidential Exempt Employees, Unrepresented Confidential Non- Exempt Employees, Non-Exempt Part-Time/Temporary/ Seasonal Employees, Exempt Part-Time/Temporary/Seasonal Employees and Department Head Employees City Negotiators: Jimmy Forbis, Interim City Administrator, LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandums of Understanding: City of Gilroy and Gilroy Fire Fighters Local 2805, City of Gilroy and AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101; City of Gilroy and the Gilroy Management Association (GMA); City of Gilroy and Gilroy Police Officers Association, Inc. 1. Public Comment on Closed Session Items 2. Adjourn to Closed Session ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Councilmember if required by Government Code Section 54957.1 and Gilroy Code Section 17A.13 (a); Public Report of the vote to continue in closed session if required under Gilroy Code Section 17A.11 (5) ADJOURNMENT City of Gilroy STAFF REPORT Agenda Item Title: Report Back on Fiscal Year 2021 Recreation Budget and Cost Recovery Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Adam Henig Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report and provide direction to staff. EXECUTIVE SUMMARY At the June 1, 2020, City Council meeting, there were several questions raised about the future of recreation services during the discussion about the City’s financial recovery plan. The recommendation was to reduce the General Fund contribution to the Recreation Division to $1.5 million (from approximately $2.7 million) annually. Based on Council’s direction, for Fiscal Year 21, the newly formed Recreation Division is proposing an amended budget of $1.74 million, with amended revenues of $248,810 and the General Fund contribution of $1.5 million. Revenue projections have already been reduced to allow for decreased enrollment due to shelter-in–place orders. 2.A Packet Pg. 6 This report is in response to the following questions that staff was requested to answer at a subsequent Council meeting.  What programs will be maintained and what services will be afforded with the allocated $1.5 million from the General Fund?  What is the cost of internal services?  What is the cost recovery definition/formula?  What are two program examples of cost recovery? RECREATION PROGRAMS MAINTAINED POST-RECOVERY PLAN The new approach to recreation services is centered on two core principles: 1. Provide programs for vulnerable populations. 2. All other should have 100% cost recovery (or fit within the revised General Fund allocation of $1.5 million) in order to be restored. Below are the recreation programs that meet the criteria above and would be funded with the General Fund allocation of $1.5 million.  Adaptive – The adaptive program operates at the Senior Center from 3:00-5:00 p.m., Monday, Wednesday, Thursday, and Friday. On Tuesdays, participants meet at Gilroy Bowl. This program is designed for teens and adults with physical disabilities and facilitates recreational programming which improves the participants’ motor skills, self-esteem, coping mechanism, attention span, self - sufficiency and socializing skills. All participants must be able to have basic physical independence or an aide is required. Each day at the Center, there is a theme such as fitness, film, crafts and games and serves between 20-30 participants. There is a fee collected for these classes, however they are offered at a reasonable price that can be afforded b y this population.  Contract Classes – Every year, hundreds of youth, teen and adult residents participate in one or multiple independent contract instructor led classes or camps. Our contractors, who specialize in their fields, offer a wide range of services, such as dance, art, music, martial arts, STEM, and gymnastics. Contract classes cost the City approximately $240,000 in fees paid to them on an annual basis, but this past fiscal year, contractors generated approximately $350,000 in revenue, a net gain of over $100,000. Staff overhead is comprised of contract management, facility usage, janitorial services, class reservation and advertising in the activity guide. 2.A Packet Pg. 7  Museum – The Gilroy Museum is operated by both the non-profit Gilroy Historical Society and City-cleared volunteers (over 2,000 volunteered hours per year). More than 1,000 people visit the Museum every year. In addition, museum volunteers visit Gilroy schools to teach a lesson about Gilroy’s past and lead walking tours through downtown and the historic neighborhoods. The museum is open Tuesdays, Thursdays, and the first Saturday of the month. The volunteers serve as the caretakers of the museum (open/close facility, preserve items, etc.) while the Society fundraises on behalf of the museum (i.e., hiring a part-time museum manager). The City provides annual funding for archival preservation, volunteer training, facility maintenance and IT.  San Ysidro Cultural Center and Gilroy Youth Center o San Ysidro Cultural Center – is a small community center located at San Ysidro Park, where there are free classes and recreational activities provided on a daily basis. These activities include cultural celebrations, guitar, dance, and culturally relevant cooking classes, Restorative Circles (specific for at-risk youth), and Saturday morning tutoring. Several of the center classes are taught by parent volunteers. Other activities associated with the Center, but are located offsite include parenting classes (Community Solutions), intergeneration activities such as family volleyball (Cesar E. Chavez Gym), Late Night Gym (Wheeler Center) and indoor soccer (Cesar E. Chavez). There is also a neighborhood group, Nueva Vida that meets at the center on a monthly basis and discusses community concerns, encourages community advocacy in local government and trust in public safety. Together with City staff, they also plan special events such as Party in the Park and cultural events. A Community Coordinator is housed at the center, along with part-time staff time that are eligible for reimbursement by Santa Clara County Neighborhood Services Unit (SCC NSU), a collaboration with the South County Youth Task Force. However, the Community Coordinator is paid by the General Fund. o The Gilroy Youth Center is an after school program available only to low- income students (K-8th grade) who attend Gilroy Prep, the charter school in East Gilroy. The Youth Center is open Monday through Thursday, from 3:15-6:00 p.m. and on Wednesdays 1:15-6:00 p.m. during the school year. Youth Center staff provide homework assistance, a healthy snack (provided for free by non-profit, Revolution Foods), and organized sport and recreational activities in a safe and supervised environment. During the summer, the Youth Center staff offer a day camp for eight weeks which provides a positive and enriching programming including a weekly 2.A Packet Pg. 8 field trip. The program is partially funded by the Community Development Block Grant ($35,000) with the remainder from General Fund.  Senior Programs – Open Monday through Friday from 9:00 a.m. - 3:00 p.m., senior programming is held at the Senior Center and offers a wide range of senior related services and activities. With an average of 100+ senior participants daily, older residents are able to access social services, legal aide, housing information, and care management support. Seniors also participate in recreational activities such as chair volleyball, play bridge, line dancing, enjoy movies, make crafts, network with social clubs, and have a free (or suggested donation) daily nutritional lunch served by YMCA staff. There is also a bimonthly community “brown bag” food distribution effort organized by the Second Harvest Food Bank taking place out of the Senior Center. Additionally, seniors receive a variety of senior advocacy services through the collaboration of various community based agencies such as Sourcewise, Senior Adult Legal Assistance, Valley Transportation Authority and Meals on Wheels. To keep seniors up to date on the latest happenings, there’s a monthly newsletter and a Facebook page updated by recreation staff. A year ago, staff implemented new software, MySeniorCenter, which provides automated daily check in/out access; immediate information about center participants at any given moment; and weekly and monthly reporting statistics.  Volunteers - The City’s volunteer program recruits more than 500 volunteers to augment city services. These efforts include Community Emergency Response Team, Volunteers in Policing (VIP), Amateur Radio Emergency Services, museum archivists, city commissioners; youth sport coaches, theater parents, police chaplains, junior lifeguards, and others. From Finance to Police to Fire, every City department is supported by volunteers. In 2018, more than 500 volunteers contributed over 32,000 hours of value added service, which in financial terms, is the equivalent of $722,480. Volunteers are made up of those older than 13 years of age and come from a variety of backgrounds such as retirees, students wanting to fulfill graduation requirements, busy professionals, homemakers and caring adults. Once a year, the City sponsors an evening reception to honor its volunteers. 2.A Packet Pg. 9 PROGRAM TOTAL COST General Administration 347,219 Youth Center/San Ysidro 231,520 Senior Center 219,208 Early Childhood Recreation 186,575 Contract Classes 151,084 Reservations (Parks & Facilities)137,261 Youth Soccer 137,167 Adaptive 102,395 Commissions (Parks & Recreation, Arts & Culture, Youth, Library)81,190 Adult Softball 74,871 Volunteers 52,842 Special Events 13,116 Museum 10,097 Totals 1,744,545 Recreation Division Revised Budget FY21 INTERNAL SERVICE COSTS Internal Service Funds track services exchanged between departments and the expenses get charged back to the departments proportionately. For Recreation, internal service charges consist of facility services, IT services (internet service and computer replacements), fleet, liability insurance and equipment (such as the chairs and tables for Senior Center). The largest of these charges for Recreation is facility services since recreation utilizes multiple buildings such as Wheeler Center, Senior Center, and San Ysidro Cultural Center among others. Recreation used to be charged for the full maintenance of buildings it used for programming; however that left Recreation responsible for recovering costs that were not associated with their departmental operations. The new methodology is to charge only for hours that Recreation uses each facility for programming. This revision results in a reduction of $425,185 (from $543,137 to $117,952). Additionally, since Recreation will be relocated to the General Fund when the new Enterprise, Resource, and Planning (ERP) system is fully implemented , the division will no longer be charged City overhead, which was budgeted at $127,242 for FY21. This approach is consistent with all current General Fund operations. 2.A Packet Pg. 10 RECREATION COST RECOVERY There is no standard formula for Recreation Cost Recovery. It is a formula that varies depending on what is important to each jurisdiction to recover. Every municipality defines cost recovery differently. To determine the cost recovery for the City of Gilroy’s Recreation programs, Recreation recommends the following formula: Cost Recovery = Revenue / Total Program Expenditures  Revenue: Fees for services collected and grants or donations received  Expenditures: o Direct Wages: Part-time and full-time staff wages and benefits that can be directly tied to a single program or activity. o Operating Expenses: Non-wage expenses, such as program supplies, that are directly associated with providing the program or activity. o Internal Service Costs: IT services, fleet, liability insurance, equipment, and facility services. o Department Overhead: Full-time wages and operating expenses that are not directly attributable to a program or service but are necessary to support the programs and activities offered. These include Recreation Manager and Management Analyst time for oversight of the Recreation Division, processing registrations/reservations, expense and revenue tracking and recording, and operating expenses such as department office supplies and marketing and advertising. There is an additional category within Recreation budget that is called General Administration, which is $347,219 of the newly proposed expenditure budget for FY21. This category is a cost that is not expected to be recovered by fees for services because these fees are incurred regardless of offering or not offering a specific program. These fees are primarily for staff time incurred in carrying out activities such as employee trainings, personnel matters, payroll processing, community engagement, working with community partners, answering public inquiries, attending conferences, and working at the Emergency Operations Center as Disaster Service Workers. COST RECOVERY PROGRAM EXAMPLES During the June 1st, 2020 City Council meeting, there were questions raised about the fees charged for various recreation programs and what their fee should be to recover their costs. Below are two examples of year-round, City-run programs: adult softball and youth soccer. Adult Softball: Adult softball operates two seasonal leagues (spring and fall) and a summer weekend tournament. Leagues are made-up of men’s only, women’s only, and 2.A Packet Pg. 11 co-ed. The primary expenses include equipment (bats, balls, league winning t-shirts); umpires, who are contracted; and part-time city staff who serve as scorekeepers, line the fields, and manage team schedules and custome r questions. Youth Soccer: Youth soccer is Recreation’s most popular program. Prior to the Covid - 19 pandemic, this program served over 1,000 youth annually during the fa ll and spring seasons. Youth soccer’s main expenses include supplies (e.g., jerseys, balls, paint for lining the fields), contracted referees, and part-time staff who manage game day operations, organize team schedules, field customer concerns, oversee volunteer coaches, and fill-in as referees when there are not enough parent volunteers. Program Total Cost (Staff + Operating + OH 25.56%) Participation Estimates Fee for 100% Cost Recovery Last Fee Charged Adult Softball $74,871 56 $1,337 $595 Youth Soccer $137,167 800 $171 $97 Cost Recovery Examples for Recreation Division As presented, the two programs above, would struggle to achieve full cost recovery in FY21 due to an anticipated reduction in participation numbers (due to Covid-19) as many costs are fixed and are incurred regardless of participations levels. FISCAL IMPACT/FUNDING SOURCE The Recreation Division is proposing a budget of $1.74 million for FY21, with the cap on the General Fund allocation of $1.5 million, which Council approved at its June 1, 2020 meeting. The rest of the operating budget will be offset by estimated revenues of $248,810 for this coming year. The Recreation Division will assess the need or interest in specific programs and their cost recovery, as directed by Council, to decide on offering any program going forward. If a program can recover 100% of its costs and does not impact the General Fund, Recreation will be able to offer it. For example, Early Childhood Recreation, a City-run, year-round preschool program has demonstrated, based on its prior enrollment, that it should be able to recover all of its costs. NEXT STEPS The City’s Municipal Code has cost recovery percentages assigned to general recreation programs, however these percentages are outdate d, fail to reflect current operations, and furthermore, are not clearly defined. Additionally, cost recovery percentages may vary dramatically due to participation numbers. For this reason, staff will propose that cost recovery percentages are guidelines – ones that staff should attempt to achieve, but with the caveat that if the 2.A Packet Pg. 12 Recreation Division is able to provide programs within the $1.5 General Fund allocation, that cost recovery variances may be acceptable. Should Council approve of the proposed cost recovery methodology, staff will return to Council with a proposal to update the current recreation cost recovery ordinance which will include a clear definition of cost recovery and revised cost recovery percentages based on established guidelines. 2.A Packet Pg. 13 City of Gilroy STAFF REPORT Agenda Item Title: Standing Report on Operational Impacts and City/Community Efforts Related to the COVID-19 Pandemic Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Fire Department Submitted By: Mark Bisbee Prepared By: Mark Bisbee Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report. EXECUTIVE SUMMARY The COVID-19 pandemic continues to play a major role in influencing in how local government responds to the current health and fiscal crisis. Having timely and accurate situational awareness is paramount for elected officials to make informed decisions on how best to allocate resources for maximum effectiveness within our community. This report is the introduction to a standing Council discussion concerning the various impacts of the Covid-19 pandemic. Various presentations will be given on related topics including health/safety, the City’s finances, business and economic recovery to name a few. POLICY DISCUSSION 2.B Packet Pg. 14 Policy discussions as the result of information contained in this report may include service levels, fiscal decisions and employee relations, among others. FISCAL IMPACT/FUNDING SOURCE Fiscal impacts are directly tied to, and occur as the result of, pandemic conditions region-wide and within our community. CONCLUSION This standing report is to inform our elected leaders and to keep them updated on changes to COVID-19 conditions within the clinical and operational spheres of local government. NEXT STEPS This report will continue to be updated at all Council Meetings as long as it’s needed. PUBLIC OUTREACH Public education and outreach regarding COVID-19 is a regular and ongoing feature of our Community Engagement team. 2.B Packet Pg. 15 City of Gilroy STAFF REPORT Agenda Item Title: Adoption of an Ordinance of the City Council of the City of Gilroy Amending Gilroy City Code Chapter 30 by Repealing and Replacing Article 54 "Accessory Dwelling Units" in its Entirety and Adopting New Standards in Compliance with Government Code Sections 65852.2 and 65852.22 (Z 20-01) (Introduced 6/15/2020 with a 6-0-1 vote; Council Member Bracco absent) Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Community Development Department Submitted By: Karen Garner Prepared By: Karen Garner Kraig Tambornini Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization  Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Adopt an ordinance of the City Council of the City of Gilroy amending Chapter 30 of the Gilroy City Code by repealing and replacing Article 54 entitled “Accessory Dwelling Units” in its entirety and adopting new standards in compliance with state law. BACKGROUND The included ordinance of the City of Gilroy City Council, approving zoning amendment Z 20-01 amending Chapter 30 “Zoning” to repeal and replace Article 54 “Accessory Dwelling 2.C Packet Pg. 16 Units”, was introduced by the City Council at the June 15, 2020 meeting by a 6-0-1 vote; Council Member Bracco absent. The final ordinance has been updated to include non-substantive clerical edits and to also include the state definition of “Junior Accessory Dwelling Unit.” The revisions are provided in a redlined version of the ordinance, attached to this report. Council is now asked to adopt the ordinance consistent with its June 15, 2020 action. The ordinance will be in effect thirty (30) days from the date of Council action. Attachments: 1. Ordinance Z 20-01 ADU Ordinance v.7 2. ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) 2.C Packet Pg. 17 -1- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 ORDINANCE NO. 2020-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING CHAPTER 30 OF THE GILROY CITY CODE BY REPEALING AND REPLACING ARTICLE 54 ENTITLED “ACCESSORY DWELLING UNITS” IN ITS ENTIRETY AND ADOPTING NEW STANDARDS IN COMPLIANCE WITH STATE LAW WHEREAS, Zoning Text Amendments of the Gilroy City Code Chapter 30 (Zoning Ordinance) are proposed to make revisions to the accessory dwelling unit standards and compl y with state law, specifically Government Code Sections 65852.2 and 65852.22, which became effective on January 1, 2020; and WHEREAS, the Planning Commission held a duly noticed public hearing on May 14 , 2020, in accordance with the City of Gilroy Zoning Ordinance Article LII, at which time the Planning Commission received and considered the Zoning Code amendments and staff report pertaining to Zoning Amendment file Z 20-01, took and considered the written and oral public testimony related to Zoning Amendment Z 20-01 and thereafter recommended that the City Council approve said amendments; and WHEREAS, the City Council held a duly noticed public hearing on June 15, 2020, at which time the City Council received and conside red Zoning Amendment file number Z 20-01, took and considered written and oral public testimony, the staff report, and all other documentation related to application Z 20-01; and WHEREAS, the City has determined that the review and approval of the provisions contained in the Zoning Amendment file number Z 20-01 is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant t o Section 15282(h) of the CEQA Guidelines, which provides that CEQA does not apply to adoption of an Accessory Dwelling Unit ordinance proposed to implement the provisions of Section’s 65852.2 and 65852.22 of the Government Code, as set forth in Section 21080.17 of the Public Resources Code; and WHEREAS, in accordance with City of Gilroy Zoning Code Section’s 30.52.40 and 30.52.60, the Planning Commission has recommended, and the City Council finds, that the proposed Zoning Ordinance Amendment implements the general plan , specifically its residential and mixed use land use designations and Housing Element, and is in conformance with state law, given that the Ordinance provides for construction of accessory dwelling units and junior accessory dwelling units within the City as required by state law (Government Code Sections 65852.2 and 65852.22); and WHEREAS, the location and custodian of the documents or other materials that constitute the record of proceedings upon which Z 20 -01 approval is based is the office of the City Clerk. 2.C.a Packet Pg. 18 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -2- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS: SECTION I Gilroy City Code, Chapter 30, Zoning, Article LIV. Accessory Dwelling Units, inclusive of Sections 30.54.10 through 30.54.40, are hereby repealed in their entirety and replaced with the following new sections 30.54.10 through 30.54.60, which shall read as follows: Section 30.54.10 Purpose and Intent. The intent of this article is to provide for accessory dwelling units and junior accessory dwelling units on lots zoned to allow single -family, duplex and multifamily dwelling residential use and that include a proposed or existing primary residential dwelling. Accessory dwelling units contribute needed housing to the City of Gilroy’s housing stock and enhance housing opportunities. An accessory dwelling unit is considered a residential use that i s consistent with the existing general plan and zoning designations for the lot. The accessory dwelling unit is not included in calculation of residential density for the purposes of determining general plan conformance. 30.54.20 General Requirements. Notwithstanding any local ordinance regulating the issuance of variances or special use permits, or regulations adopted herein to the contrary, an application for a building permit to construct an accessory dwelling unit or junior accessory dwelling unit shal l be approved or denied ministerially without discretionary review or hearing within sixty (60) days from the date the city receives a completed application if there is an existing single -family or multifamily dwelling on the lot. The following requirement s apply to all accessory dwelling units: (a) An accessory dwelling unit shall not be rented for periods less than thirty (30) days. Short term rentals are prohibited. (b) An accessory dwelling unit shall not be sold separately from the primary residential structure. (c) Prior to the issuance of a building permit for an accessory dwelling unit and/or a junior accessory dwelling unit the owner must record a deed restriction stating that any accessor y dwelling unit on the property may not be rented for periods less than thirty (30) days and that any accessory dwelling unit may not be transferred or sold separate from the primary residential structure. In addition, the deed restriction for a junior acc essory dwelling unit shall include an owner-occupancy requirement in compliance with this article . However, there shall be no owner occupancy requirement imposed on an accessory dwelling unit that is permitted on or after January 1, 2020. (d) The installation of fire sprinklers shall not be required for an accessory dwelling unit if sprinklers are not otherwise required for the primary residence. (e) Accessory dwelling units are subject to the design standards and other zoning requirements of the zoning district in which the existing primary dwelling is located and must be built in 2.C.a Packet Pg. 19 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -3- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 accordance with the building code set forth in Chapter 6, except for those design, zoning, and building standards inconsistent with state requirements under California Gove rnment Code Section 65852.2. (f) An accessory dwelling unit is not subject to residential accessory structure regulations. (g) An accessory dwelling unit will not be subject to any charges and fees other than building permit fees generally applicable to residential construction in the zone in which the property is located, except as otherwise provided herein. (h) Any connection fees and capacity charges that may be required must be assessed in compliance with the provisions of State Government Code Section 65852.2 and 65852.22. (i) The accessory dwelling unit must contain water, sewer and gas and/or electric utility connections that are in working condition upon its occupancy. The accessory dwelling unit may be serviced by the primary residence or may have separate utility meters. The accessory dwelling unit will not be considered a new residential use for the purpose of calculating connection fees or capacity charges for these utilities. (j) Subject to Government Code section 65852.2(f)(4), an accessory dwelling unit must have an independent electrical sub-panel, water heating and space heating equipment within the unit or be readily accessible to the occupant on the exterior of the unit. (k) Ministerial approval of a permit for creation of an accessory dwelling unit shall not be conditioned on the correction of pre-existing nonconforming zoning conditions. (l) A certificate of occupancy for any accessory dwelling unit shall not be issued before the local agency issues a certificate of occupancy for the primary dwelling. (m) If the applicant requests a delay in processing the 60 -day time period shall be tolled for the period of the delay. 30.54.30 Single-Family Residential Accessory Dwelling Unit Standards . Notwithstanding any other provisions of this Article, or of this chapter to the contrary, one (1) residential accessory dwelling unit shall be a permitted as a single-family residential use that complies with the following: (a) Zoning. An accessory dwelling unit shall be allowed on any residential parcel in any zoning district that permits residential or mixed use development and which contains an existing or proposed primary single-family residential use. (b) Number. Only one (1) detached accessory dwelling unit may be permitted on a parcel that contains not more than one existing or proposed single -family residence. (c) Primary Dwelling Relationship. An accessory dwelling unit may be within, attached to, or detached from, the proposed or existing prim ary dwelling, provided that a single-family 2.C.a Packet Pg. 20 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -4- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 residential accessory dwelling unit contained within or attached to an existing primary dwelling unit shall have independent exterior access from the existing residence . (d) Size. (1) A detached accessory dwelling unit shall not exceed a maximum size of one thousand (1,000) square feet in floor area. (2) An attached accessory dwelling unit , including internal conversions of existing primary living space, shall be permitted not exceed fifty (50) percent of the existing primary dwelling gross floor area, garage area excluded. Notwithstanding this requirement, an eight hundred (800) square foot accessory dwelling unit shall be allowed. (e) Height. (1) The maximum height for an accessory dwelling unit shall be one-story and sixteen (16) feet. (2) The maximum height for a structure composed of a detached garage and an accessory dwelling unit that is proposed to be constructed above a detached garage shall be twenty-four (24) feet. (f) Setbacks. An accessory dwelling unit is subject to the design criteria and zoning requirements of the district in which the existing single -family dwelling is located and as follows: (1) An accessory dwelling unit must not encroach upon the required front yard area. (2) A setback of four (4) feet from the side and rear lot lines shall be required for a newly constructed accessory dwelling unit, that is not constructed in the same location and to the same dimensions as an existing structure. (3) No additional zoning setback is required for conversion of an existing permitted accessory structure, living area, or garage space, or conversion of a structure that is constructed in the same location and to the same dimensions as the existing structure. (g) Parking. One (1) additional parking space shall be required for a newly constructed accessory dwelling unit, which may be located within the front setback, in tandem and in an existing driveway that provides at least 18 feet of clearance from the back of sidewalk. Parki ng in setback areas or tandem parking may be denied if found to be infeasible due to specific site or life safety conditions. Notwithstanding the above, a parking stall will not be required for an accessory dwelling unit that meets any of the following cri teria: (1) The accessory dwelling unit is created as a result of the conversion of existing area of the single-family residence or existing permitted single-family residential accessory structure. 2.C.a Packet Pg. 21 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -5- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 (2) An existing single-family residential garage, carport or parking structure is converted or demolished to accommodate a n accessory dwelling unit in the same location. (3) The accessory dwelling unit is within one-half (1/2) mile walking distance of a public transit station, such as a bus stop or train station. (4) The property is within an architecturally and historically significant historic district. (5) On-street parking permits are required in the area but not offered to the occupant of the residential accessory dwelling unit. (6) A car share vehicle is located within one (1) block of the accessory dwelling unit. (h) Design Standards. Architectural review of an attached or detached accessory dwelling unit will be limited to the following: (1) The design of the single-family residential accessory dwelling unit must be compatible with the existing primary dwelling. This may be achieved through use of the same architectural details including, but not limited to, window styles, roof slopes, exterior materials, and colors. Architectural review shall not unreasonably restrict construction of the accessory dwelling unit. (2) An accessory dwelling unit located within a historic site or neighborhood combining district will be subject to ministerial review for compliance with the design review criteria set forth in section 30.27.40 and must be consistent with the Secretary of Interior’s Standards for the Treatment of Historic Properties. (3) Outside stairways serving a second story accessory dwelling unit shall not be constructed on any building elevation facing a public street. (4) No passageway will be required in conjunction with the construction of an accessory dwelling unit. (5) An accessory dwelling unit must be built in accordance with the building code set forth in Chapter 6, except that any design, zoning, and building standards inconsistent with state requirements under California Government Code Section 65852.2 shall not app ly. (i) Streamlined Accessory Dwelling Units. Notwithstanding the above restrictions of this section 30.54.30, a building permit application shall be ministerially approved for an attached or detached single-family accessory dwelling unit that is proposed on a lot with a proposed or existing family dwelling if the accessory dwelling unit complies with all of the following minimum standards: (1) The front yard setback requirement is provided for new construction; (2) A setback of at least four (4) feet is provided from side and rear lot lines; (3) No greater than eight hundred (800) square feet of floor area is proposed; and 2.C.a Packet Pg. 22 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -6- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 (4) No greater than sixteen (16) feet of height is proposed. 30.54.40 Junior accessory dwelling unit standards. Notwithstanding any other provisions in this Article or of this chapter to the contrary, a junior accessory dwelling unit shall be permitted within a single-family residential unit in compliance with the following standards: (a) Owner-occupancy of the property shall be required. The owner must reside in the primary single-family residence, junior accessory dwelling unit or separate residential accessory dwelling unit constructed on the property in compliance with this Article. (b) One (1) junior accessory dwelling unit may be permitted per residential lot zoned for a single-family residential use, provided that the lot has not more than one (1) existing or proposed single-family residence, and not more than one (1) attached or detached, residential accessory dwelling unit if constructed in compliance with all applicable limitations of section 30.54.30. (c) The unit must be constructed within the existing walls of an existing or proposed single- family dwelling. (d) The square footage of the unit shall be at least the minimum size required for an efficiency unit, up to a maximum size of five hundred (500) square feet in floor area . (e) A separate entrance from the unit to the exterior of the residence shall be provided. Internal connection may also be permitted. (f) An efficiency kitchen must be provided in the unit which shall include all of the following: (1) A cooking facility with appliances, which may be countertop appliances. (2) A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. (g) The unit may include separate bathroom facilities or may share bathroom facilities contained within the primary residence. (h) No separate utility connection, connection fee or capacity charge, or parking space shall be required for a junior accessory dwelling unit. 30.54.50 Multi-family and Duplex Residential accessory dwelling unit standards. Notwithstanding any other provisions of this Article, or of this chapter to the contrary, accessory dwelling units within duplex or multi-family zoned and developed properties shall be permitted and comply with the following: (a) Portions of the existing duplex or multifamily dwelling structure(s) that are not used as livable space (including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages), may be converted for use as accessory dwelling units provided that to tal 2.C.a Packet Pg. 23 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -7- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 number of units must not exceed twenty-five (25) percent of the existing multi -family dwelling units or one (1) unit, whichever is greater. (b) An owner may also construct up to a maximum of two detached accessory dwelling units on a lot that has an existing permitted duplex or multifamily dwelling, subject to a height limit of sixteen (16) feet and four (4) foot rear yard and side setbacks. (c) Each unit shall be limited in accordance with the maximum size parameters provided in Section 30.54.30(d). 30.54.60 Definitions. As used in this article, the following terms mean: “Accessory dwelling unit” means an attached or a detached residentia l dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking and food preparation area (which may include countertop appliances), and sanitation on the same parcel as the single -family or multi-family dwelling is or will be situated. An accessory dwelling unit also includes the following: (A) An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code. (B) A manufactured home, as defined in Section 18007 of the Health and Safety Code. “Attached accessory dwelling unit” means a residential dwelling unit that is created as a result of internal conversion, addition, or combination thereof made to the primary residential dwelling unit. “Junior accessory dwelling unit” means a unit that is no more than 500 square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. “Nonconforming zoning condition” means a physical improvement on a property that does not conform with current zoning standards. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. SECTION II 2.C.a Packet Pg. 24 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -8- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 Gilroy City Code, Chapter 30, Zoning, Article II. Definitions Section 30.2.20 “Accessory dwelling unit” definition and the “Living area” definition are hereby repealed and replaced with new definitions which shall read as follows: “ “Accessory dwelling unit” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking and food preparation area (which may include countertop appliances), and sanitation on the same parcel as the single -family or multi-family dwelling is or will be situated. An accessory dwelling unit also includes the following: (A) An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code. (B) A manufactured home, as defined in Section 18007 of the Health and Safety Code. ” And, “ “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. ” The definition of “Junior accessory dwelling unit” is added, as follows: “ “Junior accessory dwelling unit” means a unit that is no more than 500 square feet in size and contained entirely within a single -family residence. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure.” SECTION III Gilroy City Code, Chapter 30, Zoning, Article XI. Residential Land Use Tables, Section 30.11.10(c), sub-note 1, is hereby repealed and replaced to read as follows: “ 1 Accessory dwelling unit(s) and/or junior accessory dwelling units may be allowed subject to compliance with the regulations prescribed in Article LIV of this chapter. ” SECTION IV If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise void or in valid by any court of competent jurisdiction, the validity of the remaining portion of this Ordinance shall not be affected thereby. SECTION V Pursuant to section 608 of the Charter of the City of Gilroy, this Ordinance shall be in full force and effect thirty (30) days from and after the date of its adoption. 2.C.a Packet Pg. 25 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -9- ORDINANCE NO. 2020-XX 4848-3229-3298v7 CCHU\04706089 PASSED AND ADOPTED this 1st day of July, 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: Roland Velasco, Mayor ATTEST: Shawna Freels, City Clerk 2.C.a Packet Pg. 26 Attachment: Ordinance Z 20-01 ADU Ordinance v.7 (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -1- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 ORDINANCE NO. 2020-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING CHAPTER 30 OF THE GILROY CITY CODE BY REPEALING AND REPLACING ARTICLE 54 ENTITLED “ACCESSORY DWELLING UNITS” IN ITS ENTIRETY AND ADOPTING NEW STANDARDS IN COMPLIANCE WITH STATE LAW WHEREAS, Zoning Text Amendments of the Gilroy City Code Chapter 30 (Zoning Ordinance) are proposed to make revisions to the accessory dwelling unit standards and compl y with state law, specifically Government Code Sections 65852.2 and 65852.22, which became effective on January 1, 2020; and WHEREAS, the Planning Commission held a duly noticed public hearing on May 14, 2020, in accordance with the City of Gilroy Zoning Ordinance Article LII, at which time the Planning Commission received and considered the Zoning Code amendments and staff report pertaining to Zoning Amendment file Z 20-01, took and considered the written and oral public testimony related to Zoning Amendment Z 20-01 and thereafter recommended that the City Council approve said amendments; and WHEREAS, the City Council held a duly noticed public hearing on June 15, 2020, at which time the City Council received and considered Zoning Amendment file number Z 20-01, took and considered written and oral public testimony, the staff report, and all other documentation related to application Z 20-01; and WHEREAS, the City has determined that the review and approval of the provisions contained in the Zoning Amendment file number Z 20-01 is exempt from environmental review under the California Environmental Quality Act (“CEQA”) pursuant to Section 15282(h) of the CEQA guidelinesGuidelines, which provides that CEQA does not apply to adoption of an Accessory Dwelling Unit ordinance proposed to implement the provisions of Section’s 65852.2 and 65852.22 of the Government Code, as set forth in Section 21080.17 of the Public Resources Code. In addition, the action being considered does not constitute a “project” within the meaning of CEQA pursuant to the provisions of Section 15061(b) (3) of the CEQA Guidelines, which states that a project is exempt from CEQA when “[t]he activity is covered by th e common sense exemption that CEQA applies only to projects which have the potential for causing a significant impact to the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA;”; and WHEREAS, in accordance with City of Gilroy Zoning Code Section’s 30.52.40 and 30.52.60, the Planning Commission has recommended, and the City Council finds, that the proposed Zoning Ordinance Amendment implements the general plan, specifically its residential and mixed use land use designations and Housing Element, and is in conformance with state law, given that the Ordinance provides for construction of accessory dwelling units and junior accessory dwelling units within the City as required by state law (Government Code Sections 65852.2 and 65852.22); and 2.C.b Packet Pg. 27 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -2- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 WHEREAS, the location and custodian of the documents or other materials that constitute the record of proceedings upon which Z 20-01 approval is based is the office of the City Clerk. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS: SECTION I Gilroy City Code, Chapter 30, Zoning, Article LIV. Accessory Dwelling Units, inclusive of Sections 30.54.10 through 30.54.40, are hereby repealed in their entirety and replaced with the new standardsfollowing new sections 30.54.10 through 30.54.60, which shall read as follows: Section 30.54.10 Purpose and Intent. The intent of this article is to provide for accessory dwelling units and junior secondaccessory dwelling units on lots zoned to allow single-family, duplex and multifamily dwelling residential use and that include a proposed or existing primary residential dwelling. Accessory dwelling units contribute needed housing to the City of Gilroy’s housing stock and enhance housing opportunities. An accessory dwelling unit is considered a residential use that is consistent with the existing general plan and zoning designations for the lot. The accessory dwelling unit is not included in calculation of residential density for the purposes of determining general plan conformance. 30.54.20 General Requirements. Notwithstanding any local ordinance regulating the issuance of variances or special use permits, or any regulations adopted herein to the contrary, an application for a building permit to construct an accessory dwelling unit, or junior accessory dwelling unit, or efficiency unit (“accessory dwelling”) shall be approved or denied ministerially without discretionary review or hearing within sixty (60) days from the date the city receives a completed application if there is an existing single-family or multifamily dwelling on the lot. The following requirements apply to all accessory dwellingsdwelling units: (a) An accessory dwelling unit shall not be rented for periods less than thirty (30) days. Short term rentals are prohibited. (b) An accessory dwelling unit shall not be sold separately from the primary residential structure. (c) Prior to the issuance of a building permit for an accessory dwelling unit and/or a junior accessory dwelling unit the owner must record a deed restriction stating that any accessory dwelling unitsunit on the property may not be rented for periods less than thirty (30) days and that theany accessory dwelling(s) unit may not be transferred or sold separate from the primary residential structure. In addition, the deed restriction for a junior accessory dwelling unit shall include an owner-occupancy requirement in compliance with this article. However, there shall 2.C.b Packet Pg. 28 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -3- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 be no owner occupancy requirement imposed on an accessory dwelling unit that is permitted on or after January 1, 2020. (d) The installation of fire sprinklers shall not be required for an accessory dwelling unit if sprinklers are not otherwise required for the primary residence. (e) Accessory dwellingsdwelling units are subject to the design standards and other zoning requirements of the zoning district in which the existing primary dwelling is located and must be built in accordance with the building code set forth in Chapter 6, except for those design, zoning, and building standards inconsistent with state requirements under California Government Code Section 65852.2. (f) An accessory dwelling unit is not subject to residential accessory structure regulations. (g) An accessory dwelling unit will not be subject to any charges and fees other than building permit fees generally applicable to residential construction in the zone in which the property is located, except as otherwise provided herein. (h) Any connection fees and capacity charges that may be required must be assessed in compliance with the provisions of State Government Code Section 65852.2 and 65852.22. (i) The accessory dwelling unit must contain water, sewer and gas and/or electric utility connections that are in working condition upon its occupancy. The accessory dwelling unit may be serviced by the primary residence or may have separate utility meters. The accessory dwelling unit will not be considered a new residential use for the purpose of calculating connection fees or capacity charges for these utilities. (j) Subject to Government Code section 65852.2(f)(4), an accessory dwelling unit an accessory dwelling unit must have an independent electrical sub-panel, water heating and space heating equipment within the unit or be readily accessible to the occupant on the exterior of the unit. (k) Ministerial approval of a permit for creation of an accessory dwelling unit shall not be conditioned on the correction of pre-existing nonconforming zoning conditions. (l) A certificate of occupancy for any accessory dwelling unit shall not be issued before the local agency issues a certificate of occupancy for the primary dwelling. (m) If the applicant requests a delay in processing the 60-day time period shall be tolled for the period of the delay. 30.54.30 Single-Family Residential Accessory Dwelling Unit Standards. Notwithstanding any other provisions of this Article, or of this chapter to the contrary, one (1) residential accessory dwelling unit shall be a permitted as a single -family residential use that complies with the following: 2.C.b Packet Pg. 29 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -4- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 (a) Zoning. An accessory dwelling unit shall be allowed on any residential parcel in any zoning district that permits residential or mixed use development and which contains an existing or proposed primary single-family residential use. (b) Number. Only one (1) detached accessory dwelling unit may be permitted on a parcel that contains not more than one existing or proposed single-family residence. (c) Primary Dwelling Relationship. An accessory dwelling unit may be within, attached to, or detached from, the proposed or existing primary dwelling, provided that a single-family residential accessory dwelling unit contained within or attached to an existing primary dwelling unit shall have independent exterior access from the existing residence. (d) Size. (1) A detached accessory dwelling unit shall not exceed a maximum size of one thousand (1,000) square feet in floor area. (2) An attached accessory dwelling unit, including internal conversions of existing primary living space, shall be permitted not exceed fifty (50) percent of the existing primary dwelling gross floor area, garage area excluded. Notwithstanding this requirement, an eight hundred (800) square foot accessory dwelling unit shall be allowed. (e) Height. (1) The maximum height for an accessory dwelling unit shall be one-story and sixteen (16) feet. (2) The maximum height for a structure composed of a detached garage and an accessory dwelling unit that is proposed to be constructed above a detached garage shall be twenty-four (24) feet. (f) Setbacks. An accessory dwelling unit is subject to the design criteria and zoning requirements of the district in which the existing single -family dwelling is located and as follows: (1) An accessory dwelling unit must not encroach upon the required front yard area. (2) A setback of four (4) feet from the side and rear lot lines shall be required for a newly constructed (i.e., new construction), accessory dwelling unit, that is not constructed in the same location and to the same dimensions as an existing structure. (3) No additional zoning setback is required for conversion of an existing permitted accessory structure, living area, or garage space, or conversion of a structure that is constructed in the same location and to the same dimensions as the existing structure. (g) Parking. One (1) additional parking space shall be required for a newly constructed (i.e., new construction) accessory dwelling unit, which may be located within the front setback, in tandem and in an existing driveway that provides at least 18 feet of clearance from the back of 2.C.b Packet Pg. 30 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -5- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 sidewalk. Parking in setback areas or tandem parking may be denied if found to be infeasible due to specific site or life safety conditions. Notwithstanding the above, a parking stall will not be required for an accessory dwelling unit that meets any of the following criteria: (1) The accessory dwelling unit is created as a result of the conversion of existing area of the single-family residence or existing permitted single-family residential accessory structure. (2) An existing single-family residential garage, carport or parking structure is converted or demolished to accommodate an accessory dwelling unit in the same location. (3) The accessory dwelling unit is within one-half (1/2) mile walking distance of a public transit station, such as a bus stop or train station. (4) The property is within an architecturally and historically significant historic district. (5) On-street parking permits are required in the area but not offered to the occupant of the residential accessory dwelling unit. (6) A car share vehicle share is located within one (1) block of the accessory dwelling unit. (h) Design Standards. Architectural review of an attached or detached accessory dwelling unit will be limited to the following: (1) The design of the single-family residential accessory dwelling unit must be compatible with the existing primary dwelling. This may be achieved through use of the same architectural details including, but not limited to, window styles, roof slopes, exterior materials, and colors. Architectural review shall not unreasonably restrict construction of the accessory dwelling unit. (2) An accessory dwelling unit located within a historic site or neighborhood combining district will be subject to ministerial review for compliance with the design review criteria set forth in section 30.27.40 and must be consistent with the Secretary of Interior’s Standards for the Treatment of Historic Properties. (3) Outside stairways serving a second story accessory dwelling unit shall not be constructed on any building elevation facing a public street. (4) No passageway will be required in conjunction with the construction of an accessory dwelling unit. (5) An accessory dwelling unit must be built in accordance with the building code set forth in Chapter 6, except that any design, zoning, and building standards inconsistent with state requirements under California Government Code Section 65852.2 shall not apply. (i) Streamlined Accessory Dwelling Units. Notwithstanding the above restrictions of this section 30.54.30, a building permit application shall be ministerially approved for an attached or 2.C.b Packet Pg. 31 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -6- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 detached single-family accessory dwelling unit that is proposed on a lot with a proposed or existing family dwelling if the accessory dwelling unit complies with all of the following minimum standards: (1) The front yard setback requirement is provided for new construction; (2) A setback of at least four (4) feet is provided from side and rear lot lines; (3) EightNo greater than eight hundred (800) square feet maximumof floor area is proposed; and (4) SixteenNo greater than sixteen (16) feet maximumof height is proposed. 30.54.40 Junior accessory dwelling unit standards. Notwithstanding any other provisions in this Article or of this chapter to the contrary, a junior accessory dwelling unit shall be permitted within a single-family residential unit and complyin compliance with the following standards: (a) Owner-occupancy of the property shall be required. The owner must reside in the primary single-family residence, junior accessory dwelling unit or separate residential accessory dwelling unit constructed on the property in compliance with this Article. (b) One (1) junior accessory dwelling unit may be permitted per residential lot zoned for a single-family residential use, provided that the lot has not more than one (1) existing or proposed single-family residence, and not more than one (1) attached or detached, residential accessory dwelling unit if constructed in compliance with all applicable limitations of section 30.54.30. (c) The unit must be constructed within the existing walls of an existing or proposed single- family dwelling. (d) The square footage of the unit shall be at least the minimum size required for an efficiency unit, up to a maximum size of five hundred (500) square feet in floor area. (e) A separate entrance from the unit to the exterior of the residence shall be provided. Internal connection may also be permitted. (f) An efficiency kitchen must be provided in the unit which shall include all of the following: (1) A cooking facility with appliances, which may be countertop appliances. (2) A food preparation counter and storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. (g) The unit may include separate bathroom facilities or may share bathroom facilities contained within the primary residence. 2.C.b Packet Pg. 32 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -7- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 (h) No separate utility connection, connection fee or capacity charge, or parking space shall be required for a junior accessory dwelling unit. 30.54.50 Multi-family and Duplex Residential accessory dwelling unit standards. Notwithstanding any other provisions of this Article, or of this chapter to the contrary, accessory dwelling units within duplex or multi-family zoned and developed properties shall be permitted and comply with the following: (a) Portions of the existing duplex or multifamily dwelling structure(s) that are not used as livable space (including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages), may be converted for use as accessory dwelling units provided that total number of units must not exceed twenty-five (25) percent of the existing multi-family dwelling units or one (1) unit, whichever is greater. (b) An owner may also construct up to a maximum of two detached accessory dwelling units on a lot that has an existing permitted duplex or multifamily dwelling, subject to a height limit of sixteen (16) feet and four (4) foot rear yard and side setbacks. (c) Each unit shall be limited in accordance with the maximum size parameters provided in Section 30.54.30(d). 30.54.60 Definitions. As used in this sectionarticle, the following terms mean: “Accessory dwelling unit” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking and food preparation area (which may include countertop appliances), and sanitation on the same parcel as the single-family or multi-family dwelling is or will be situated. An accessory dwelling unit also includes the following: (A) An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code. (B) A manufactured home, as defined in Section 18007 of the Health and Safety Code. “Attached accessory dwelling unit” means a residential dwelling unit that is created as a result of internal conversion, addition, or combination thereof made to the primary residential dwelling unit. “Junior accessory dwelling unit” means a unit that is no more than 500 square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure. “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. 2.C.b Packet Pg. 33 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -8- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 “Nonconforming zoning condition” means a physical improvement on a property that does not conform towith current zoning standards. “Public transit” means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. “Tandem parking” means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another. SECTION II Gilroy City Code, Chapter 30, Zoning, Article II. Definitions Section 30.2.20 “Accessory dwelling unit” definition and the “Living area” definition are hereby repealed and replaced with new definitions which shall read as follows: “ “Accessory dwelling unit” means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. It shall include permanent provisions for living, sleeping, eating, cooking and food preparation area (which may include countertop appliances), and sanitation on the same parcel as the single-family or multi-family dwelling is or will be situated. An accessory dwelling unit also includes the following: (A) An efficiency unit, as defined in Section 17958.1 of the Health and Safety Code. (B) A manufactured home, as defined in Section 18007 of the Health and Safety Code. ” And, “ “Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. ” The definition of “Junior accessory dwelling unit” is added, as follows: “ “Junior accessory dwelling unit” means a unit that is no more than 500 square feet in size and contained entirely within a single-family residence. A junior accessory dwelling unit may include separate sanitation facilities, or may share sanitation facilities with the existing structure.” SECTION III Gilroy City Code, Chapter 30, Zoning, Article XI. Residential Land Use Tables, Section 30.11.10(c), sub-note 1, is hereby repealed and replaced to read as follows: “ 1 Accessory dwelling unit(s) and/or junior accessory dwelling units may be allowed subject to compliance with the regulations prescribed in Article LIV of this chapter. ” 2.C.b Packet Pg. 34 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) -9- ORDINANCE NO. 2020-XX 4848-3229-3298v43298v7 CCHU\04706089 SECTION IV If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise void or invalid by any court of competent jurisdiction, the validity of the remaining portion of this Ordinance shall not be affected thereby. SECTION V Pursuant to section 608 of the Charter of the City of Gilroy, this Ordinance shall be in full force and effect thirty (30) days from and after the date of its adoption. PASSED AND ADOPTED this __1st day of ___,July, 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: Roland Velasco, Mayor ATTEST: Shawna Freels, City Clerk 2.C.b Packet Pg. 35 Attachment: ADU Ordinance REDLINE v.7 versus v.4 (Council introduced) (2020-98 : Accessory Dwelling Unit Ordinance Adoption) City of Gilroy STAFF REPORT Agenda Item Title: Approval of Gilroy Management Association Concession Agreement, Approval of Policy Memorandums for Unrepresented Employees' Payroll Cost Reductions and Implementation of Reductions Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Human Resources Department Submitted By: LeeAnn McPhillips Prepared By: LeeAnn McPhillips Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety  Workforce Stability ☐ Public Engagement RECOMMENDATION 3.A Packet Pg. 36 a) Approve and authorize the Interim City Administrator to execute: 1. A concession agreement with the Gilroy Management Association regarding wages, hours and working conditions to reduce payroll costs and avoid further layoffs. 2. A policy memorandum with unrepresented employees in each of the following groups containing concessions to reduce payroll costs and avoid further layoffs: i. Full-time Unrepresented Department Head & Confidential Exempt Employees ii. Full-Time Unrepresented Confidential Non-Exempt Employees iii. Full-time Unrepresented Council-Appointed Employees iv. Part-Time/Temporary/Seasonal Unrepresented Hourly & Exempt Employees b) Approve and authorize the Interim City Administrator to implement city office closures on Fridays beginning July, 2020 through June, 2022 to facilitate concession agreements and reduced employee work hours. BACKGROUND On June 1, 2020, the City Council approved Phase I of the Fiscal Recovery Plan necessitated by an ongoing $8M structural deficit in the General Fund. The City Council approved budget reductions totaling approximately $4M, including the net elimination of twenty-four (24) full-time position and most all part-time positions. The Phase I plan approved by the City Council, identified achieving the remaining $4M in reductions through the elimination of future raises and other payroll related reductions with the City’s labor and employee groups. Therefore, shortly following the June 1, 2020 City Council meeting, the City began discussions with each of the City’s employee organizations in an effort to achieve concession agreements for the remaining $4M deficit to avoid further employee layoffs. EXECUTIVE SUMMARY The City, as a public employer, is required to enter into the meet and confer process with our employee unions in order to make changes to wages, hours and working conditions as these are mandatory subjects of bargaining under the Miles Milias Brown Act. Employee unions with closed contracts (i.e. contracts that are not expired or about to expire) are not required to open their contract and bargain concessions. The Firefighters’ union, IAFF, Local 2805, Memorandum of Understanding expires on June 30, 2020 while all other labor contracts have expiration dates of June 30, 2021 3.A Packet Pg. 37 (AFSCME, Local 101 and Gilroy Management Association) or June 30, 2022 (Gilroy Police Officers Association). All of the City of Gilroy labor organizations agreed to meet with the City to discuss the fiscal situation and the possibility of concessions. If not able to reach concession agreements, the City can only look to reduce personnel costs through layoffs or other budget reductions that do not affect wages, hours and working conditions. As of the date of this staff report, one organized employee group has finalized a concession agreement for City Council approval - the Gilroy Management Association (GMA). The details regarding the GMA concession agreement are contained below. In addition, the City is bringing forward policy memorandums for all of the unrepresented employees that are similar to the GMA agreement. Communication and discussion with the AFSMCE, Fire, and Police labor groups continue and the report below provides a brief update on the status of the negotiations with each of these groups. Gilroy Management Association: Association has ratified the attached concession agreement for the period July 1, 2020 - June 30, 2022. The main elements of the concession agreement include: o The negotiated three percent (3%) salary increase effective 7/1/20 will be eliminated thus freezing salary ranges pursuant to the 7/1/19 salary schedule. o During FY21 and FY22, the pay rate for each employee will be reduced by 9.23076%. In recognition of the pay reduction, each employee will accrue 192 hours of Additional Paid Leave during FY21 and FY22 to be used to take time off on city closure days. o Personal leave hours will be reduced from 44 hours to 24 hours for FY 21. o Laid off employees shall accrue one month of personal leave hours and administrative leave hours for the month of July prior to July 31, 2020 layoff date. o The City and GMA will meet every six months for a biannual finance review of city revenue and expenditures. The Association has also requested that consideration be given to closing City offices for the periods of December 24, 2020 - January 3, 2021 and December 24, 2021 - January 2, 2022 to allow employees to either take time off and reduce the City’s leave time liability or to allow employees quiet work time to catch up on work as a result of the pandemic and reduced staffing levels. Full-Time Unrepresented Exempt Employees and Department Heads: 3.A Packet Pg. 38 The attached policy memorandum for the period July 1, 2020 - June 30, 2022 includes: o The three percent (3%) salary increase effective 7/1/20 will be eliminated thus freezing salary ranges pursuant to the 7/1/19 salary schedules. Council previously approved this for the department head group on June 1, 2020, but is now contained in this formal policy memorandum. o No merit/performance increases will be granted in FY21 or FY22. o During FY21 and FY22, the pay rate for each employee will be reduced by 9.23076%. In recognition of the pay reduction, each employee will accrue 192 hours of Additional Paid Leave during FY21 and FY22 to be used to take time off on City closure days. Full-Time Unrepresented Exempt City Council-Appointed Employees (Interim City Administrator & City Clerk): The attached policy memorandum for the period July 1, 2020 - June 30, 2022 includes: o No salary increases or merit/performance increases will be granted in FY21 or FY22. Council previously approved this for the council-appointed employees on June 1, 2020, but is now contained in this formal policy memorandum. o During FY21 and FY22, the pay rate for each employee will be reduced by 9.23076%. In recognition of the pay reduction, each employee will accrue 192 hours of Additional Paid Leave during FY21 and FY22 to be used to take time off on City closure days. Full-Time Unrepresented Confidential Non-Exempt Employees: The attached policy memorandum for the period July 1, 2020 - June 30, 2022 includes: o The three percent (3%) salary increase effective 7/1/20 will be eliminated thus freezing salary ranges pursuant to the 7/1/19 salary schedules. o No merit/performance increases will be granted in FY21 or FY22. o During FY21 and FY22, the pay rate for each employee will be reduced by 9.23076%. In recognition of the pay reduction, each employee will accrue 192 hours of Additional Paid Leave during FY21 and FY22 to be used to take time off on City closure days. 3.A Packet Pg. 39 Part-Time/Temporary/Seasonal Unrepresented Hourly & Exempt Employees: The attached policy memorandum for the period July 1, 2020 - June 30, 2022 includes: o The three percent (3%) salary increase effective 7/1/20 will be eliminated thus freezing salary ranges pursuant to the 7/1/19 salary schedules. o No merit/performance increases will be granted in FY21 or FY22. o During FY21 and FY22, part-time/temporary/seasonal employees will not be scheduled to work on designated city hall closure days and weekly work hours will be reduced proportionately. AFSCME, Local 101: The AFSCME, Local 101, General & Supervisory Units, are in the middle of a two -year agreement. At this time, after a few meetings and discussions, the parties have not been able to reach a concession agreement. Given the communication received from the AFSCME group, we are uncertain if an agreement can be reached. The AFSCME negotiating team is aware, and has communicated to their membership, that approximately twelve (12) additional layoffs will occur effective July 31, 2020 if an agreement is not reached. Gilroy Police Officers Association: The Gilroy Police Officers Association (GPOA) is in the middle of a four-year labor agreement. Given some of the challenges associated with hiring police officers in our region and state-wide, two years ago a longer-term agreement was reached with the GPOA in order to address issues of recruitment and retention. It is important to note that this concern continues given that approximately one -third of the department is eligible to retire in the next few years. GPOA has indicated an understanding of the City’s current fiscal issues and has indicated a willingness to be the part of the solution. GPOA bylaws require a ten-day notice for the membership to consider any changes to the labor contract, therefore, additional time is needed to complete discussions with GPOA regarding possible concessions. As of the writing of this report, GPOA has scheduled a membership meeting and will communicate with the City further following the membership meeting. The parties are optimistic that an agreement can be reached in July. Gilroy Firefighters Association, IAFF, Local 2805: The Gilroy Firefighters Association, IAFF, Local 2805 (L2805) labor contract expires on June 30, 2020. As a result, regular contract negotiations are in process along with 3.A Packet Pg. 40 concession discussions. The City and L2805 have held a few meetings and are close to reaching a tentative agreement. The City and L2805 have a mutual goal to move forward with the staffing of the Glen Loma rescue unit and L2805 appreciates the Council’s support for the Glen Loma staffing especially during this difficult financial time. Given the discussions and progress made, the parties are optimistic that an agreement can be reached in July. FISCAL IMPACT As noted above, the goal of the discussions with the labor groups and achieving concession agreements is to reduce general fund payroll expenditures by $4M in order to have a sustainable budget going forward. If all of the labor groups participate in reductions proportionate to their share of payroll, the gap can be closed and further layoffs avoided. Unfortunately, if agreements cannot be reached, the only alternative is to further reduce operational budgets and reduce payroll expenditures through layoffs. CONCLUSION Asking employees to take payroll concessions is never easy, but it is imperative for the City to have a balanced and sustainable budget for its long-term fiscal health. CalPERS costs continue to escalate at the same time the City is faced with monumental revenue loss as a result of the COVID-19 pandemic leaving no choice but to seek reductions from employees to avoid further layoffs. The City knows this is painful for employees and we all hope things will improve in the future. The City appreciates the leadership shown by the Gilroy Management Association in quickly reaching a concession agreement. The City is optimistic that agreements will be reached with the remaining employee organizations very soon so that we can retain our valuable employees and over the next two years stabilize the budget with the hope that FY23 will bring improved conditions for the organization, employees, and community. Attachments: 1. Gilroy Management Association Concession Agreement June, 2020 signed by GMA 2. Unrepresented Department Head & Confidential Exempt Employees Policy Memorandum for July 1 2020 to June 30 2022 3. Unrepresented Non-Exempt Confidential Employees Policy Memorandum for July 1 2020 to June 30 2022 4. Council Appointed Employees Policy Memorandum for July 1 2020 to June 30 2022 5. Part-Time Temporary Seasonal Hourly and Exempt Employees Policy Memorandum for July 1 2020 to June 30 2022 3.A Packet Pg. 41 3.A.a Packet Pg. 42 Attachment: Gilroy Management Association Concession Agreement June, 2020 signed by GMA (2020-99 : GMA Concession Agreement and 3.A.a Packet Pg. 43 Attachment: Gilroy Management Association Concession Agreement June, 2020 signed by GMA (2020-99 : GMA Concession Agreement and 3.A.a Packet Pg. 44 Attachment: Gilroy Management Association Concession Agreement June, 2020 signed by GMA (2020-99 : GMA Concession Agreement and 3.A.a Packet Pg. 45 Attachment: Gilroy Management Association Concession Agreement June, 2020 signed by GMA (2020-99 : GMA Concession Agreement and Page 1 of 2 City of Gilroy 7351 Rosanna Street GILROY, CALIFORNIA 95020 Telephone (408) 846-0202 FAX: (408) 846-0500 http://www.ci.gilroy.ca.us Jimmy Forbis Interim City Administrator Policy Memorandum Effective July 1, 2020 To: All Full-Time Unrepresented Employees, to include:  Confidential, Exempt, Mid-Management Employees  Confidential, Exempt, Department Head Employees From: Jimmy Forbis, Interim City Administrator Subject: Payroll Reductions/Concessions for FY 21 and FY 22 As a result of the unprecedented COVID-19 pandemic and other fiscal issues, the city is experiencing a significant financial shortfall. To address an ongoing $8M deficit in the City’s general fund operating budget, all employees are being asked to share in reductions to achieve payroll savings. The following represents the policy direction regarding the current working conditions for full-time unrepresented exempt City employees for the period beginning July 1, 2020 through June 30, 2022. 1. Wage Freeze The City Council approved salary increase of three percent (3%) that was to be effective July 1, 2020 will be eliminated and the salary schedules in effect on June 30, 2020 will be observed until City Council approves any future changes. In addition, no merit increases will be provided for the period July 1, 2020 – June 30, 2022. Wages in effect on June 30, 2020 will be frozen. 2. Pay Rate Reduction and Additional Leave Hours Pay Rate Reduction During Fiscal Year 2020-21 and Fiscal Year 2021-22, the pay rate for each unrepresented exempt employee will be reduced by 9.23076%. This pay rate reduction will be in effect from the Pay Period beginning July 1, 2020 up to and including the Pay Period beginning June 1, 2022. Additional Time Off In recognition of the pay rate reduction set forth above, each unrepresented exempt employee will accrue 192 hours of Additional Paid Leave (APL) during Fiscal Year 2020-21 and 192 hours of APL during Fiscal Year 2021-22. APL will accrue at a rate of 16 hours per month. 3.A.b Packet Pg. 46 Attachment: Unrepresented Department Head & Confidential Exempt Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : Page 2 of 2 APL is paid leave time. However, APL will have no cash value and will not be paid out upon separation of employment. It is the intention of the City that City offices be closed the 1st and 3rd Friday of every month and that unrepresented exempt employees use their APL to take time off on City closure days. In the event that City offices cannot be closed the 1st and 3rd Friday of every month (e.g., because some bargaining units do not agree to the pay rate reduction in exchange for time off), the City will establish a schedule of days off for unrepresented exempt employees which takes into account the City’s business needs. For example, unrepresented exempt employees may be scheduled to take alternate Fridays off so that coverage can be maintained. In the event an unrepresented exempt employee is unable to take time off on their scheduled day, another day in the same calendar month will be scheduled with their Department Head or the City Administrator. APL will not carry over from FY 2020-21 to FY 2021-22. All APL must be used by June 30, 2022. Any APL remaining as of June 30, 2022 will be void. Jimmy Forbis Interim City Administrator 3.A.b Packet Pg. 47 Attachment: Unrepresented Department Head & Confidential Exempt Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : Page 1 of 2 City of Gilroy 7351 Rosanna Street GILROY, CALIFORNIA 95020 Telephone (408) 846-0202 FAX: (408) 846-0500 http://www.ci.gilroy.ca.us Jimmy Forbis Interim City Administrator Policy Memorandum Effective July 1, 2020 To: All Full-Time Unrepresented Employees, to include:  Confidential, Non-Exempt Employees From: Jimmy Forbis, Interim City Administrator Subject: Payroll Reductions/Concessions for FY 21 and FY 22 As a result of the unprecedented COVID-19 pandemic and other fiscal issues, the city is experiencing a significant financial shortfall. To address an ongoing $8M deficit in the City’s general fund operating budget, all employees are being asked to share in reductions to achieve payroll savings. The following represents the policy direction regarding the current working conditions for full-time unrepresented non-exempt City employees for the period beginning July 1, 2020 through June 30, 2022. 1. Wage Freeze The City Council approved salary increase of three percent (3%) that was to be effective July 1, 2020 will be eliminated and the salary schedules in effect on June 30, 2020 will be observed until City Council approves any future changes. In addition, no merit increases will be provided for the period July 1, 2020 – June 30, 2022. Wages in effect on June 30, 2020 will be frozen. 2. Pay Rate Reduction and Additional Leave Hours Pay Rate Reduction During Fiscal Year 2020-21 and Fiscal Year 2021-22, the pay rate for each unrepresented non-exempt employee will be reduced by 9.23076%. This pay rate reduction will be in effect from the Pay Period beginning July 1, 2020 up to and including the Pay Period beginning June 1, 2022. Additional Time Off In recognition of the pay rate reduction set forth above, each unrepresented non-exempt employee will accrue 192 hours of Additional Paid Leave (APL) during Fiscal Year 2020-21 and 192 hours of APL during Fiscal Year 2021-22. APL will accrue at a rate of 16 hours per month. 3.A.c Packet Pg. 48 Attachment: Unrepresented Non-Exempt Confidential Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : GMA Page 2 of 2 APL is paid leave time. However, APL will have no cash value and will not be paid out upon separation of employment. It is the intention of the City that City offices be closed the 1st and 3rd Friday of every month and that unrepresented non-exempt employees use their APL to take time off on City closure days. In the event that City offices cannot be closed the 1st and 3rd Friday of every month (e.g., because some bargaining units do not agree to the pay rate reduction in exchange for time off), the City will establish a schedule of days off for unrepresented non-exempt employees which takes into account the City’s business needs. For example, unrepresented non-exempt employees may be scheduled to take alternate Fridays off so that coverage can be maintained. In the event an unrepresented non-exempt employee is unable to take time off on their scheduled day, another day in the same calendar month will be scheduled with their manager/supervisor and approved in advance by their Department Head. APL will not carry over from FY 2020-21 to FY 2021-22. All APL must be used by June 30, 2022. Any APL remaining as of June 30, 2022 will be void. Jimmy Forbis Interim City Administrator 3.A.c Packet Pg. 49 Attachment: Unrepresented Non-Exempt Confidential Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : GMA Page 1 of 2 City of Gilroy 7351 Rosanna Street GILROY, CALIFORNIA 95020 Telephone (408) 846-0202 FAX: (408) 846-0500 http://www.ci.gilroy.ca.us Jimmy Forbis Interim City Administrator Policy Memorandum Effective July 1, 2020 To: All Full-Time City Council-Appointed Employees, to include:  City Administrator  City Clerk From: Gilroy City Council Subject: Payroll Reductions/Concessions for FY 21 and FY 22 As a result of the unprecedented COVID-19 pandemic and other fiscal issues, the city is experiencing a significant financial shortfall. To address an ongoing $8M deficit in the City’s general fund operating budget, all employees are being asked to share in reductions to achieve payroll savings. The following represents the policy direction regarding the current working conditions for full-time Council-Appointed employees for the period beginning July 1, 2020 through June 30, 2022. 1. Wage Freeze Salary and benefits in effect on June 30, 2020 will be observed until City Council approves any future changes. In addition, no merit increases will be provided for the period July 1, 2020 – June 30, 2022. Wages in effect on June 30, 2020 will be frozen. 2. Pay Rate Reduction and Additional Leave Hours Pay Rate Reduction During Fiscal Year 2020-21 and Fiscal Year 2021-22, the pay rate for each Council- Appointed exempt employee will be reduced by 9.23076%. This pay rate reduction will be in effect from the Pay Period beginning July 1, 2020 up to and including the Pay Period beginning June 1, 2022. Additional Time Off In recognition of the pay rate reduction set forth above, each Council-Appointed exempt employee will accrue 192 hours of Additional Paid Leave (APL) during Fiscal Year 2020-21 and 192 hours of APL during Fiscal Year 2021-22. APL will accrue at a rate of 16 hours per month. 3.A.d Packet Pg. 50 Attachment: Council Appointed Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : GMA Concession Agreement and Page 2 of 2 APL is paid leave time. However, APL will have no cash value and will not be paid out upon separation of employment. It is the intention of the City that City offices be closed the 1st and 3rd Friday of every month and that Council-Appointed exempt employees use their APL to take time off on City closure days. In the event that City offices cannot be closed the 1st and 3rd Friday of every month (e.g., because some bargaining units do not agree to the pay rate reduction in exchange for time off), the City will establish a schedule of days off for Council- Appointed exempt employees which takes into account the City’s business needs. For example, Council-Appointed exempt employees may be scheduled to take alternate Fridays off so that coverage can be maintained. In the event a Council-Appointed exempt employee is unable to take time off on their scheduled day, another day in the same calendar month will be scheduled. APL will not carry over from FY 2020-21 to FY 2021-22. All APL must be used by June 30, 2022. Any APL remaining as of June 30, 2022 will be void. Roland Velasco Mayor 3.A.d Packet Pg. 51 Attachment: Council Appointed Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : GMA Concession Agreement and Page 1 of 1 City of Gilroy 7351 Rosanna Street GILROY, CALIFORNIA 95020 Telephone (408) 846-0202 FAX: (408) 846-0500 http://www.ci.gilroy.ca.us Jimmy Forbis Interim City Administrator Policy Memorandum Effective July 1, 2020 To: All Part-Time/Temporary/Seasonal Unrepresented Employees, to include Hourly and Exempt Employees From: Jimmy Forbis, Interim City Administrator Subject: Payroll Reductions/Concessions for FY 21 and FY 22 As a result of the unprecedented COVID-19 pandemic and other fiscal issues, the city is experiencing a significant financial shortfall. To address an ongoing $8M deficit in the City’s general fund operating budget, all employees are being asked to share in reductions to achieve payroll savings. The following represents the policy direction regarding the current working conditions for part-time/temporary/seasonal unrepresented employees (hourly and exempt) for the period beginning July 1, 2020 through June 30, 2022. 1. Wage Freeze The City Council approved salary increase of three percent (3%) that was to be effective July 1, 2020 will be eliminated and the salary schedules in effect on June 30, 2020 will be observed until City Council approves any future changes. In addition, no merit increases will be provided for the period July 1, 2020 – June 30, 2022. Wages in effect on June 30, 2020 will be frozen. 2. Work Hours The City will be observing closure days during FY 21 and F 22. As a result of the closure days, all Part- Time/Temporary/Seasonal employees work hours will be reduced during this time period to coincide with the City’s business needs. Your reduced hour work schedule will be provided to you by your supervisor/manager. Exempt part-time/temporary/seasonal employees will observe a consistent reduced weekly work schedule during this period for exempt status compliance. Jimmy Forbis Interim City Administrator 3.A.e Packet Pg. 52 Attachment: Part-Time Temporary Seasonal Hourly and Exempt Employees Policy Memorandum for July 1 2020 to June 30 2022 (2020-99 : City of Gilroy STAFF REPORT Agenda Item Title: Phase Two of the General Fund Financial Recovery Plan - Sustainable Budget Recommendations Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Bryce Atkins Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Approve phase two of the City of Gilroy general fund financial recovery plan and direct staff to commence with implementation of the recommendations. BACKGROUND Gilroy, like most communities, has been negatively impacted by the Co vid-19 pandemic. The City was already expecting a significant financial challenge due to General Fund expenditures exceeding revenues. On June 1, 2020 Council approved the Financial Recovery Plan to address the annual $8 million General Fund structural deficit the City is expecting in its’ financial forecast. The plan called for $4 million in departmental expenditure reductions, and $4 million in 3.B Packet Pg. 53 concessions from the City’s organized and unrepresented labor groups. Of this $4 million in annual labor concessions, approximately $2 million per year was expected from a two-year pay freeze (negotiated cost of living adjustments, (COLAs) and merit increases) and the remaining $2 million from furloughs - an exchange of pay reductions for time off. This $4 million in concessions assumed in Phase 1 of the Financial Recovery Pan was contingent on meeting and conferring with the labor groups. As negotiations have proceeded in the last few weeks, the City finds itself at different stages of the process with each labor group. At this time, an agreement has been reached with one labor group. Two groups have communicated a willingness to be part of the budget solution and are moving toward agreements. One group has communicated an unwillingness to agree to certain concessions and, therefore, we are uncertain if an agreement will be reached. Assuming approval of the GMA agreement and Unrepresented Employees’ policy memoranda, $3.15 million in reductions per year are still needed. The City is left in the unfortunate position of having to reduce this additional $3.15 million out of budgeted expenditures, a majority of which will need to be through layoffs given the status of the current labor contracts. It is important to note, the Financial Recovery Plan assumed that the She lter In Place (SIP) order would be lifted by July 1, 2020. This appears to be unlikely. ANALYSIS Approach to Reductions Given the goal of reducing personnel expenditures by $4M in FY 21 and FY 22 (total of $8M over two years), each labor group was asked fo r concessions proportionate to the group’s percentage of overall payroll. Future salary increases not yet received (COLAs and merit increases) was one of the main items discussed along with temporary pay reductions in exchange for time off. Given the staff ing pattern in the fire department, furloughs are not a viable option so other areas of labor costs have been the focus of fire group’s reduction discussions. Operational Cost Reductions Staff is proposing a series of reductions in contractual services and materials throughout the organization. It is estimated that this amount will result in approximately $200,000 in savings to the General Fund. This amount is in addition to Department reductions already implemented in April and June of this year. The reduc tions come from multiple General Fund divisions, and include reductions in:  Professional support  Contractual services 3.B Packet Pg. 54  Special department supplies  Equipment rental  Office supplies  Meeting expenses  Repairs and maintenance Gilroy Management Association (GMA) The GMA has accepted terms and counter-proposed sufficient changes to meet their target share of reductions. Approval of their revised labor agreement is included on the same Council agenda of July 1, 2020 and that report contains the details of the agreement. Because GMA has agreed to concessions to address the City’s financial challenges, no further positions are proposed to be eliminated from the GMA employee group. Unrepresented Employees Unrepresented employees (including the City Administrator, City Clerk, department heads, confidential managers, and some confidential line staff) have either an employment agreement or a policy memorandum that is issued, as opposed to being a represented labor bargaining group with a formal labor contract. As such, thi s group of employees will have concessions similar to that of the GMA group and those details are included in the policy memoranda that are included on this same July 1, 2020 City Council agenda for approval. Because the necessary proportionate concession s will be applied to unrepresented employees, no additional position reductions are proposed from this group of employees. It is important to note that the combined reduction of management-level positions (GMA and unrepresented managers) in the Phase 1 recovery plan exceeded that of any other employee group at 13.7%. Gilroy Police Officer Association (POA) At agenda publication, no agreement has been achieved between the POA and the City. As such, there is an expenditure reduction of approximately $1.2 mill ion that must be achieved to balance the budget. In order to obtain the necessary reduction, staff is recommending the following decreases of one program and six personnel: 3.B Packet Pg. 55 Reductions Amount Department Labor Bargaining Group Mounted Unit Program 60,000$ Police POA Detention Service Officer 175,000$ Police POA Detention Service Officer 175,000$ Police POA Police Officer Position (Vacant)220,000$ Police POA Police Officer Position (Vacant)220,000$ Police POA Police Officer Trainee Position 180,000$ Police POA Police Officer Trainee Position 180,000$ Police POA Total 1,210,000$ Service impacts will include less proactive policing, and potentially longer response times to lower priority calls for service. For the mounted unit, there will be impacts to crowd control, homeless enforcement and community outreach. Again, as noted in the staff report regarding labor discussions, we are optimistic about reaching a concession agreement with GPOA. If so, any layoff notices issued can be rescinded provided an agreement is approved before July 31, 2020. International Association of Fire Fighters (IAFF, Local 2805) Similar to the POA, the IAFF membership has also not reached agreement at time of agenda publication. However, the impact to this group will not be a loss of current positions, at this time, but rather the defunding of the three additional positions for the Alternative Service Model (ASM) that Council approved on June 1, 2020. Furthermore, the City’s ASM, which staffs the temporary fire station the Glen Loma area will cease operations. Positions previously approved, but are now recommended for elimination include:  One Fire Captain position and  Two Firefighter (Licensed Paramedic) positions Additionally, there will be less operating costs in maintenance and fuel expenses. Overall, eliminating the ASM will save approximately $600,000 per year. Reductions Amount Department Labor Bargaining Group Termination of Fire ASM 600,000$ Fire IAFF Total 600,000$ There will be longer response times to fire calls for service as a result, as evidenced by the report on the performance of the ASM and its effects on response times throughout the City of Gilroy. Improvements made in response times will no longer be achieved. Again, as noted in the staff report regarding labor discussions, we are optimistic about reaching a concession agreement with IAFF, Local 2805 in the near future. 3.B Packet Pg. 56 American Federation of State, County and Municipal Employees (AFSCME, Local 101) At the time of agenda publication, a concession agreement has not been reached with AFSCME, Local 101 and staff is uncertain if an agreement can be reached before July 31, 2020.Therefore, at this time, below is the list of positions that are proposed to be frozen and unfunded to balance the city’s budget. Reductions Amount Department Labor Bargaining Group Accountant 76,000$ Finance AFSCME Custodian 90,000$ Facilities AFSCME Deputy City Clerk 122,000$ Administration AFSCME Equipment Mechanic 110,000$ Fleet AFSCME Facilities Maintenance Specialist 80,000$ Facilities AFSCME Fire Inspector (Vacant)153,000$ Community Development AFSCME Maintenance Worker I/II (SWWT)50,000$ Public Works AFSCME Maintenance Worker I/II (SWWT)50,000$ Public Works AFSCME Planner I/II 127,000$ Community Development AFSCME Police Records Technician (Vacant)105,000$ Police AFSCME Senior Maintenance Worker (Parks)137,000$ Public Works AFSCME Senior Maintenance Worker (SWWT)70,000$ Public Works AFSCME Total 1,170,000$ The service impacts are varied across most departments of the City, and will impact the level and quality of service that residents will receive. Some of the specific impacts include:  Deputy City Clerk – elimination of City Clerk support, delays in regulatory-driven process such as response to public records requests, elections and other filings, and loss of contract management, Boards & Commission support and records management services  Accountant – reduction in support services to Finance operations, increased timeframes for audit, capital asset tracking, and reduced capacity for assignments for the department overall as duties are spread to other Finance staff positions  Custodian – Further reduction in custodial services and facility set up/cleanup; delayed response to internal service requests  Facilities Maintenance Specialist – less maintenance and improvement projects on City facilities may be accomplished each year 3.B Packet Pg. 57  Senior Maintenance Worker (Streets/Sewer) – work will be spread to operations supervisor and maintenance workers within the section; reduced staffing for completing maintenance on City streets and sewer main network; will result in reduced capacity to perform maintenance and repair work on streets/trees  Senior Maintenance Worker (Parks) – workload spread to operations supervisor and maintenance workers in Parks. Reduced staffing to maintain park facilities; Further reduction in maintenance and repair activities; delayed response to service requests  Equipment Mechanic – longer timeframes for vehicles to remain in the shop for maintenance and less frequent preventative maintenance on fleet vehicles and equipment; delayed response to urgent fleet needs  Planner I/II – further reductions in turn-around time for planning submittals, less customer service hours for over-the-counter planning services, and potential delays in regulatory-driven and City-driven planning processes  Fire Inspector (Vacant) – reduced inspection hours, potential delays in rendering inspection services for the opening of businesses and other buildings; Hazardous materials inspector positions would pick up some of the duties, additional contract support may be needed to offset rushes of workload during large inspection demands  Police Records Technician – reduced coverage to support the Records unit resulting in longer wait times for reports and records from the Police Department for residents and/or delayed response to outside public safety organizations  Maintenance Worker I/II (Streets) (2) – reduction in street maintenance crews will result in slower completion of maintenance projects, less maintenance work completed per fiscal year, and delayed response to service requests Total Reductions List Below is a composition of all reductions proposed, combined onto a single list, totaling approximately $4 million. A total of twenty-one (21) positions are proposed for elimination as part of this Phase II Recovery Plan and seven (7) of those positions are currently vacant. This is in addition to the thirty-three (33) positions eliminated in the Phase I Recovery Plan, and twelve (12) of those positions are vacant. The combined reductions from both phases, if approved as proposed, would be fifty-four (54) positions with nineteen (19) vacant at the time of elimination. 3.B Packet Pg. 58 Reductions Amount Department Labor Bargaining Group Operational Cost Savings 200,000$ Multiple N/A Gilroy Management Association Concessions 540,000$ Multiple GMA Unrepresented Staff Concessions 345,000$ Multiple Unrepresented Termination of Fire ASM (3 Vacant)600,000$ Fire IAFF Mounted Unit 60,000$ Police POA Detention Service Officer 175,000$ Police POA Detention Service Officer 175,000$ Police POA Police Officer Position (Vacant)220,000$ Police POA Police Officer Position (Vacant)220,000$ Police POA Police Officer Trainee 180,000$ Police POA Police Officer Trainee 180,000$ Police POA Deputy City Clerk 122,000$ Administration AFSCME Accountant 76,000$ Finance AFSCME Custodian 90,000$ Facilities AFSCME Facilities Maintenance Specialist 80,000$ Facilities AFSCME Senior Maintenance Worker (Streets/Sewer)70,000$ Public Works AFSCME Senior Maintenance Worker (Parks)137,000$ Public Works AFSCME Equipment Mechanic 110,000$ Fleet AFSCME Planner I/II 127,000$ Community Development AFSCME Fire Inspector (Vacant)153,000$ Community Development AFSCME Police Records Technician (Vacant)105,000$ Police AFSCME Maintenance Worker I/II (Streets)50,000$ Public Works AFSCME Maintenance Worker I/II (Streets)50,000$ Public Works AFSCME Total 4,065,000$ ALTERNATIVES There are many variants possible to the list of positions that may be reduced, however these have been carefully considered by staff to determine the least impact to current services provided to residents and businesses as well as applying the reductions across all departments to minimize operational impacts. Should the remaining labor groups agree to payroll concessions, staff positions and city services to residents and businesses as noted in this report can be preserved. These concessions can only occur through agreement with the remaining labor groups. With participation by all labor groups in reductions, both service to the community and jobs are saved with the hope that the city will get through the pandemic and the economy will improve in the future. FISCAL IMPACT/FUNDING SOURCE As Council already approved $4 million in annual budget reductions, approval of an additional $4 million in General Fund savings will enable the City to realize the total of 3.B Packet Pg. 59 $8 million in annual General Fund savings thus providing a sustainable financial plan going forward. Given the GMA concession agreement and the unrepresented employee reductions totaling approximately $885,000, an additional $3,180,000 is achieved through the reductions listed throughout this report. CONCLUSION The reductions are necessary to achieve a place of financial sustainability into the future, and retain fundamental and supporting services to the City’s residents. There is still time for our bargaining groups to work with City to save positions and services, however, anything short of the $8 million total requires the City to continue to use financial reserves – a situation, by definition is unsustainable. NEXT STEPS If approved, staff will effectuate this second phase of the recovery plan, and implement expenditure reductions and layoffs as identified. Layoffs will be effective July 31, 2020. Attachments: 1. City Clerk Staff Report - Defunding Deputy City Clerk 2. CC Office Functions 2020 3.B Packet Pg. 60 City of Gilroy STAFF REPORT Agenda Item Title: Implications of the Loss of the Deputy City Clerk Position in Phase Two of the General Fund Financial Recovery Plan Meeting Date: July 1, 2020 From: Shawna Freels, City Clerk Department: City Clerk’s Office Submitted By: Shawna Freels Prepared By: Shawna Freels Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report BACKGROUND As an appointee of Council, I am brining to your attention the implications of the Interim City Administrator’s recommendation to freeze and defund the Deputy City Clerk position, to allow the Council to be aware of the effects it will have on the City organization, and my role as the City Clerk. The City Clerk is a California Government Code mandated municipal officer and Charter office that provides primarily legally required fundamental services for the City, delineated in the included exhibit. The proposed defunding of the Deputy City Clerk in this 2-person office is a 50% cut in staffing. This dramatic reduction in staff will make it unmanageable for me to fulfill my workload obligations as your City Clerk. 3.B.a Packet Pg. 61 Attachment: City Clerk Staff Report - Defunding Deputy City Clerk (2020-100 : Financial Recovery Plan - Phase 2) When hired by the City Council in 2007 the staff support in the City Clerk’s office included 2.5 Office Assistants - two who supported me directly and provided front counter and operator assistance for Administration, and one employee largely dedicated to supporting the Mayor. The proposed reduction of the single employee left supp orting my office will bring staffing levels back 25 years, and has not been well thought out. Delays in regulatory-driven process will occur and the City will have no back up coverage or bench-strength to support the statutorily required functions of a City Clerk’s Office. Other functions will no longer be able to be provided. Delays would include:  response to public records requests  elections processes  FPPC filing processing (campaign and statement of economic interest filings)  agenda and staff report software management and staff training  processing of legislative records  records management  response to public inquiry Functions the City Clerk’s Office will no longer be able to support:  City wide contract management  Board, Commission, Committee management and staff support  Laserfiche electronic document management administration Our Deputy City Clerk Suzanne Guzzetta is a Certified Municipal Clerk, accredited through the International Institute of Municipal Clerks, and she holds a Master’s Degree in Records Management and Archives. She has 14 years of experience working in a City Clerk’s Office and is thoroughly knowledgeable in her role as Deputy City Clerk. It is understood that the City is facing difficult financial times, and budget reductions are necessary. Regrettably, a vetting of the implications of this proposal did not take place, and I was not given an opportunity to discuss the proposal or describe the severity of this impact on the City organization. I ask that the Council consider all of the ramifications this proposal will have on the City, and not defund this valuable position in the City Clerk’s Office. Attachments: 1. CC Office Functions 2020 3.B.a Packet Pg. 62 Attachment: City Clerk Staff Report - Defunding Deputy City Clerk (2020-100 : Financial Recovery Plan - Phase 2) City Clerk Municipal Officer Mandated - GC 36501 & Charter Section 803 Filing of Bonds, Subpoenas, Lawsuits & Claims Attestations, affirmations, custody of City seal Official advertising recording Notary Services Custodian of City Records Record of legislative proceedings Public Records Act City Code Boards, Commissions, Committees Contracts Elections Official Legislative Auditor & Filing Officer Clerk of the Council GC 36814 Agenda & Packet Brown Act/OGO FPPC Publication of ordinances & public notices Municipal Officers, Initiative & Referendum Fundamental Service – required by law or necessary for basic, minimum public safety and health. Fundamental services benefit the general public and the private sector does not or cannot provide them. Police, fire, streets. Support to Fundamental Services – activities are important to providing a fundamental service in the first place, or they improve the quality or level of fundamental services in a very noticeable manner, serving a broad group beneficiaries. Regular financial reporting. Discretionary – no requirement to provide the service. Improve the quality of government and a community. May be part of modern, efficient, effective government. Provides a “convenience” and/or enhanced customer services that could be provide by individual or private sector. Cost/benefit ratio is not typically high. 3.B.b Packet Pg. 63 Attachment: CC Office Functions 2020 (2020-100 : Financial Recovery Plan - Phase 2) 3.B.b Packet Pg. 64 Attachment: CC Office Functions 2020 (2020-100 : Financial Recovery Plan - Phase 2) City of Gilroy STAFF REPORT Agenda Item Title: Downtown Improvement Incentive Program Quarter Three Report Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Trevin Barber Strategic Plan Goals ☐ Fiscal Stability  Downtown Revitalization  Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report. EXECUTIVE SUMMARY  On June 16, 2019, the City Council authorized a one -year Economic Development incentive program to stimulate Downtown business development, effective July 1, 2019 to June 30, 2020  The Downtown Improvement Incentive Program contains two Pilot programs: o The Downtown Commercial Corridor Development Incentive Pilot Program  Resets building and planning fees 75% lower than the established fee amounts for the rest of the City 3.C Packet Pg. 65 o The Downtown Façade Improvement Pilot Program  Offers $5,000 matching grant for facade improvements  Incentives provide support for businesses looking to refresh their buildings and attract more customers  Pilot programs may be combined and supports Opportunity Zone / New Market Tax Credits  Quarter Three covers the calendar dates January 2020 to March 2020 o In Q3, Total Downtown Commercial Corridor Development Incentive savings for applicants was $14,354.65 o The estimated valuation of the building applications is $250,000 dollars.  From Quarter 1 to Quarter 3 of this fiscal year the Downtown Commercial Corridor Development Incentive program has credited back a combined $65,528.76 to 29 different planning and/or building permit applications  The City Council has authorized $20,000 for the City to purchase outdoor dinin g furniture which will be available for local restaurants.  A final program evaluation report will be provided next quarter. BACKGROUND As a condition of approval the Gilroy City Council requested a quarterly update on the Downtown Improvement Incentive Program’s pilot program incentives approved in July, 2019 to assist with the revitalization of Gilroy’s Monterey Downtown corridor. This memo serves as the third quarter update and includes information regarding The Downtown Façade Improvement Pilot Program and The Downtown Commercial Corridor Development Incentive Pilot Program, both of which were described in length during the June 16, 2019 City Council Meeting. Since approval the following steps have been taken to launch the new pilot programs:  Staff started advertising both programs through the creation of an English and Spanish flyer explaining details and providing contact information for businesses within the pilot program areas.  Staff used both map data and business license records to create a manifest of eligible businesses, and then sent out the flyer to both the situs addresses in downtown and the mailing address of each business license holder of record for the qualifying properties.  Staff also attended a Downtown Business Association meeting to present the two programs to downtown business leaders and answer any questions they had. 3.C Packet Pg. 66  Staffed worked with planning to ensure the new fee schedule was being applied to permits in the incentive area. This aspect is difficult because the existing software cannot handle the request, so it must be applied manually. ANALYSIS The Downtown Façade Improvement Pilot Program The Downtown Façade Improvement Pilot Program received two more applicants in quarter three, bringing the total to five applicants: 1. Neon Exchange (Approved Q1) 2. Vines and Pints (Approved Q2) 3. El Charito (Approved Q2) 4. Gallery 1202 (Approved Q3) 5. Lonely Oak Brewpub and Pizzeria (Approved Q3) Gallery 1202 is a fine art gallery in Downtown Gilroy and are seeking a facade grant for painting, window replacement, door restoration, and signage. Lonely Oak Brewpub and Pizzeria will be a new business interest in the heart of downtown and has applied for the façade pilot program to renovate the awnings, roll up doors, signs, lighting, and improve ADA compliance. Lonely Oak Brewpub and Pizzeria is planned to be a nano brewery. With construction permits issued, work is underway on the underground plumbing, framing of the brew room and kitchen prep area, and bar counter construction from reclaimed wood. The City recently assisted the pub owners with an onsite review of the electrical power requirement and provided guidance on upgrading the panel to a higher amp system. The Dow ntown Commercial Corridor Development Incentive Pilot Program (Fee schedule reset) In the third quarter of the pilot program (1/1/2020 – 3/31/2020), the City received 98 Planning and Zoning type permits and 311 Building and Safety type permits for a total of 409 applications. Of the 409 total applications, 8 were from qualified addresses within the Downtown Commercial Corridor Development Incentive Pilot Program boundary and had the fee waiver applied to their application Of the 8 applications, 4 were for Planning and Zoning type permits and 4 were for Building and Safety type permits. The estimated valuation of the building applications is $250,000 dollars. 3.C Packet Pg. 67 The fees for the 8 applications would have equaled $18,868.53, but with the new fee schedule applicants only paid $4,513.88. That’s a total of $14,354.65 in savings. All applications show that the reduced fees were applied and paid for, so no refunds need to occur for these applications. From Quarter 1 to Quarter 3 of this fiscal year, this program has credited back $65,528.76 to 29 planning and building permit applications. It should be noted that originally 9 permit applications from Quarter 1 were owed refunds for 75% of their permitting fees as the fee discount was applied after they paid the original fee amounts on their permit application, but the refund has since been provided. One beneficiary of note, in the third quarter of the pilot program, was applicant Jorge Segura for Vines and Pints. They applied for an Arch and Site for exterior renovation of a historic building at 7533 Monterey St and saved $3,213.75 by way of reduced fees. They are also recipients of the Façade Improvement Pilot Program. Outdoor Dinning Furniture Aside from the incentive pilot programs the City Council has endeavored to work with local partners to assist City restaurants in a new way during the COVID-19 Pandemic, of which has significantly stalled business development in Gilroy. The City Council, the Gilroy Chamber of Commerce, and the Gilroy Downtown Business Association will support local restaurant businesses in creating new outdoor dining spaces, which are now critical to the success of restaurants and foodservice operations. In cooperation with the Downtown Business Association the City has placed an order for 68 table s and 136 chairs of safe, sturdy, and durable material. For some restaurant owners, the City will provide the outdoor dining furniture to establish new outdoor spaces. The furniture would help restaurants by allowing customers to patronize the business during the County’s current Health Order, of which only allows outdoor dining and pickup. For the City, the potential benefit includes inducing municipal sales tax revenues, which are crucial for maintaining essential services such as police and fire. Creating more outdoor dining areas may provide a mutually beneficial service to all economic stakeholders in the City of Gilroy’s commercial districts. By helping create a safe place to dine, while socially-distancing, there may be a moderate increase in economic synergy for commercial areas. NEXT STEPS At the end of the first year staff hopes to quantify the success of the pilot programs with possible return-on-investment metrics such as local business revenues and customer traffic. Towards the end of the pilot programs staff will also reach out to businesses and learn more about the qualitative impact of these funds, the projects that they incentivized, and general feedback from downtown businesses. 3.C Packet Pg. 68 In the meantime, staff will continue to market both pilot programs to eligible businesses. Staff will also continue to monitor, collate, and analyze City records such as planning documents and application submittals. Staff is working to review and improve implementation of these programs to maximize business satisfaction and program efficiency as the program advances into the coming quarter. 3.C Packet Pg. 69 City of Gilroy STAFF REPORT Agenda Item Title: Monthly Financial Update Through June 8, 2020 Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Bryce Atkins Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report. BACKGROUND As part of the recent presentations regarding the City’s financial position, the impacts of the COVID-19 pandemic, and the recognition of the ongoing $8 million structural deficit, staff reported that a monthly report on the City’s financial position would be presented to Council. This is the first of the reports. As such, the reports will continue to be refined and present information in a format that is useful to Council. The information presented below is for the General Fund. Future updates will include the non-general funds as well. ANALYSIS 3.D Packet Pg. 70 General Fund – Net Position To-Date Below is a table that shows the net position of the City’s General Fund as of June 8, 2020. These are unaudited figures, and only represent a snapshot in time. General Fund FY20 Amount Starting Fund Balance 27.7$ Current Revenue 41.8$ Current Expenditures (53.0)$ Current Fund Balance 16.5$ Net Change in Position (11.2)$ These are the current value of revenues and expenditures to date, without deferrals or accruals. As the fiscal year progresses, and appropriate revenues and expenditures are accrued from future months to this fiscal year, these amounts will change. This will be reflected in the July, August, and September reports for FY20. General Fund – Revenues Below is a table that shows the revenues of the General Fund as of June 8, 2020, totaling $41.8 million. The Amended Budget column is based on the adopted budget and amended, not including the Financial Recovery Plan recommendation amendments, which will be incorporated in the FY21 adopted budget. General Fund Revenue By Type Amended Budget Actuals as of June 8, 2020 Percentage Property Tax 14,977,689$ 13,913,153$ 92.89% Sales Tax 20,558,684$ 13,409,425$ 65.23% Utility Users Tax 4,643,909$ 4,018,043$ 86.52% Transient Occupancy Tax 1,898,986$ 1,083,299$ 57.05% Business License 710,435$ 817,536$ 115.08% Other General Fund 12,855,741$ 8,582,667$ 66.76% Total 55,645,444$ 41,824,123$ 75.16%  Property Tax As reported earlier, property tax isn’t anticipated to be impacted by COVID-19. This trend is reflected in the table, with 93% of revenues having been received already.  Sales Tax Sales Tax revenues are projected to have the second largest shortfall after User Fee revenues. The revenue received to date is 65% of the annual projected revenue in the amended budget. However, revenue projections presented in the revenue staff report are projecting a $3 million shortfall, which would place sales tax revenues at $17.5 million. There would need to be an additional $4.1 million 3.D Packet Pg. 71 that could be accrued to this fiscal year to meet the shortfall projection. At this time, there is insufficient data available to determine the likelihood of the City achieving its’ forecasted sales tax revenues. The City receives sales tax revenues as late as August for the current fiscal year, due to the lag in sales tax. The last payment received was in late May, which was a true-up payment. The State issues advance payments each month for the amount that the State believes the City has earned. The last month of each quarter, the State provides a true-up payment after reconciling the amount provided to the City in advance payments against the amount actually earned . The latest payment in late May was for $117,262, bringing the quarterly amount to $2.8 million. In FY19, the City had received $1.6 million for the same payment period, and the quarterly amount was $4.5 million. Year-over-Year, this is a decline of 93% for Period 11 sales tax revenues, and a decline of 37% for the quarter compared to last year’s actuals, higher than the 30% shortfall projected. With that being stated, this decline is only in this period, and the California Department of Tax and Fee Administration has reported in a webinar that this is what they consider the “trough”, and that future contributions will be higher. In looking at their projections, the next disbursement is estimated to be $1.2 million. Staff will be continuing to monitor and report out to Council as the months progress to see if this lower amount is indeed an outlier and revenues pick up as the state progresses toward reopening, or if this amount becomes the new trend in COVID-19 impacts.  Utility Users Tax As presented in the revenue shortfall staff report, the impact to Utility Users Tax (UUT) is expected to be small. The annual revenue s, including COVID-19 impacts, is $4.6 million, only slightly less than projected in the amended budget. As of June 8, 2020, the City had collected $4.0 million in UUT.  Transient Occupancy Tax Projected to end with a $675,000 shortfall, the current $1.1 million is $0.9 million below the shortfall amount. The revenues were not collected in April, and are coming in slowly as Finance operations slowly reopen. The Finance Department continues to collect TOT that is owed. This amount is anticipated to continue increasing, but at a slow rate due to COVID-19 travel restrictions and slow re- opening to tourism.  Business License The City has received more than the annual amount of business license revenue. The reason is that some licenses that have been paid will be d eferred to the following fiscal year, due to the timing of the licenses across two fiscal years. There are additional renewal notices being sent to current businesses for their 3.D Packet Pg. 72 next annual license. Most of these renewal fee payments will be deferred to FY21. Minimal impact is expected from COVID-19 in FY20 due to timing. FY21 is expected to receive the impacts to business license revenue.  Other General Fund Revenues This category includes user fees. Of the revenue received, User Fees account for $3.8 million, which is $0.4 million higher than the shortfall projection of $3.4 million, but still $3.3 million short of the original budgeted amount. User fees represent the largest group within this category. $7.1 million was projected in the adopted budget. Overall, $8.6 million of other General Fund revenue has been received, of the $12.9 million originally adopted. General Fund – Expenditures Below is the table of the expenditures in the General Fund for FY20, totaling $53.0 million. General Fund Expenditures By Department Amended Budget Actuals as of June 8, 2020 Percentage Administration 9,610,437$ 9,009,287$ 93.74% Recreation Transfer 2,675,217$ 2,006,413$ 75.00% Finance 753,411$ 671,057$ 89.07% Human Resources 1,335,018$ 1,009,699$ 75.63% Police 23,935,802$ 20,750,261$ 86.69% Fire 11,859,278$ 10,966,611$ 92.47% Public Works 5,528,384$ 3,995,330$ 72.27% Community Development 6,696,093$ 4,633,973$ 69.20% Total 62,393,640$ 53,042,631$ 85.01% Below are some of the major points of consideration in the expenditure:  In previous presentations, the IRS Section 115 Trust ($1.8 million) and the Downtown Parking Lot ($1.5) million were listed as separate deductions from the available fund balance. This report has these amounts included in the Administration budget as expenditures, increasing the budget amount from $59.1 million to $62.4 million. Additionally, the emergency response for the Garlic Incident shooting and the COVID-19 response are included in Administration as well  Police saw an increase in overtime with the Garlic Incident shooting  Fire has seen an increase in overtime due to the Garlic Incident but also ongoing with ASM operations, to address significant vacancies within the Department, as well as some staff on injury leave. As the ASM is pilot project, it was known during initial program implementation that overtime could not be a long term staffing solution for the ASM. 3.D Packet Pg. 73 FISCAL IMPACT/FUNDING SOURCE None. This is an informational item. CONCLUSION The City’s financial position for the end of the fiscal year remains uncertain. There is still a significant amount of information and financial transactions remaining to be realized. These transactions, in particular the General Fund revenue, are of great concern, as they will reveal the nature of the financial position of the City at the close of this fiscal year, as well as the start of the next fiscal year. Currently, the City’s revenues are $41.8 million, while the expenditures are $53.0 million. The City’s revenues lag on average of two months, so there is more time for revenue to come into the City. Future updates will have more refined numbers as the FY20 revenues and expenditures come in and become actuals as opposed to projections. Additionally, future updates will include the City’s non-General Funds. 3.D Packet Pg. 74 City of Gilroy STAFF REPORT Agenda Item Title: Introduction of the Capital Improvement Program (CIP) for Fiscal Year 2020-2021 Through Fiscal Year 2024-2025 Meeting Date: July 6, 2020 From: Jimmy Forbis, Interim City Administrator Department: Public Works Department Submitted By: Girum Awoke Prepared By: Girum Awoke Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report. EXECUTIVE SUMMARY The Public Works and Finance departments are working on assembling the next Capital Improvement Program (CIP) for FY21 to FY25. As part of the creation and adoption of this document, staff will be presenting to the City Council the following at this meeting:  CIP Policy and Governance Structure  Project Selection Process  Production Schedule  Complete Binder of Project Charters  Community Engagement plan/efforts 3.E Packet Pg. 75 Staff is requesting City Council feedback on any of the informational items being presented. The City Council is not being asked to make any official or final decisions at this time, including projects or funding. Staff has developed a schedule that provides time for Council review of the material presented at this meeting and further engagement and feedback from community members and stakeholders. Following this introductory meeting with Council, staff will hold a community budget review meeting in early August which will be followed by a presentation to the Planning Commission at their August 6, 2020 meeting. Staff will bring back the final draft of the CIP Budget at a Special Study session currently planned for August 10, 2020. Final adoption of the CIP Budget is anticipated at th e September 14, 2020 Regular Council meeting. BACKGROUND In past budgets, the Council was presented with a Capital Improvement Budget (CIB) that provided a 6-year window of proposed projects likely to be completed within the CIB horizon. The CIB included both large and small equipment purchases, grant funds that may or may not materialize, reimbursements to developers for public infrastructure built by them (when eligible to be reimbursed as per a development agreement), locally funded capital projects, and similar items which were not included in an operational budget. For the budget cycle covering FY18 – FY22 the City began to transition from a CIB to a Capital Improvement Program (CIP). A CIP has certain advantages over a CIB. A CIP can provide a clearer picture of project costs, schedules, and project descriptions by providing more information about projects. For example, in the CIB, if a project had five different funding sources, that project would be listed in five different cost centers – one for each funding source. Whereas, in the CIP, all the funding sources would be shown on one CIP individual project report page (charter), which also shows how much money is anticipated to be spent each fiscal year, and what phase those funds would be spent on (p roject development, design, or construction/purchase). Also, on that same 1-page project report, it shows the project description, project location, which department is responsible for delivery, the project manager for that project, and the total project c ost. The City of Gilroy’s CIP represents an ongoing planning process through which the City identifies, prioritizes, and develops a multi-year plan for major capital expenditures and their associated funding sources, in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi-year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five year period. The CIP document is merely a planning tool and should be used as such in the regular city budget preparation process. There are a wide 3.E Packet Pg. 76 variety of funding sources for CIP projects, some steady and predictable while others are dependent on a variety of factors. CIP Policy and Governance Structure Under direction from the City Administrator, the Public Works Department takes the lead in the preparation of the current Capital Improvement Program, and reporting to Council of its progress and status. Written reports on the progress of the CIP will be submitted to Council through the City Administrator at the beginning and mid -year of each fiscal year. A copy of the full CIP Policy is attached. Project Selection Process The CIP development process starts with an internal call for projects. Each City Department submits their CIP projects to the Engineering Division of Public Works. Engineering then develops a project charter for each project. A project charter provides the project schedule, funding sources, expenditure timing, location, a description of the project, and analysis of any ongoing maintenance considerations and costs. Project charters also include photos or graphic representations. The CIP scoring committee (further defined in the CIP Policy) reviews projects and ranks them according to a predetermined set of criteria. High ranking projects get recommended to be included in the CIP budget. Once a draft of the CIP is developed, Engineering provides the draft CIP for official review by the Planning Commission to ensure projects are consistent with the City’s General Plan, prior to Council’s final CIP review. The proposed CIP is presented to the City Council for final review at a CIP approval hearing. Program Categories Since a city is comprised of diverse types of infrastructure, the CIP is structured under four separate program areas in which projects are categorized by infrastructure type. This includes: Streets Program; Parks and Trails Program; Utilities Program; and Facilities Program. The attached CIP Policy document contains the full program details for each category.  Streets: projects which develop and maintain the City’s roadway system  Parks and Trails: projects to develop and improve parks and sport fields, park structures, trails, the City Plaza Park, and various citywide tree planting and maintenance  Utilities: projects which develop and maintain the City’s water , storm and sewer system to provide safe, reliable and efficient service to customers  Public Facilities: projects for purchasing, constructing or making capital repairs to City buildings, structures, and equipment 3.E Packet Pg. 77 Funding Criteria For a project to be considered for funding within the CIP, the project must meet the following criteria identified in the attached CIP Policy Document:  Have a total value greater than $25,000 USD (United States Dollars) o individual year(s) may be less than $25,000 USD for phased or ongoing projects so long as the total value when the project is completed is greater than $25,000 USD  Estimated useful life of, or extending estimated useful life by, five (5) years or more  Require advanced planning and design  Have a project duration of more than three months from inception to completion  Primarily non-recurring projects  Be developed/implemented at a fixed location Projects not meeting these criteria are not considered capital projects and may be funded as maintenance or one-time projects. In past years, Public Works used a different process to plan for capital project funding needs. This is the first year that the City is using a 5-year Capital Improvement Program model. CIP Charter Anatomy / How to Read a Project Charter The CIP is primarily organized by project charters. As explained above, a charter is a brief plan for each capital project and provides the requisite information for scheduling and funding a project within the CIP. CIP Charters have 16 separate parts which are explained in detail below: 1. Project Number: The project number is intended to identify a project, which could consist of a number phases or stages of development. The project number consists of 6 digits. Currently funded projects begin with 800XX0. New projects in the draft CIP have been assigned a “Submittal number” which will be discussed in the next section. 2. Submittal Number: The submittal number is used to keep track of submissions. Departments submitting requests for capital project consideration, funding, and scheduling are identified by a two letter department (or division or section, as appropriate) designation, two letter FY designation (for this budget it is 21), and then consecutive two digit identifier (recommended to be in priority order, but not necessary). For example, the first project submitted by the Facilities Section would have the designation FC2101. 3.E Packet Pg. 78 The department/division/section codes are as follows: AD – Administration, including City Attorney EN – Engineering FC – Facilities FR – Fire PK - Parks RC – Recreation SW – Sewer WT – Water PK – Parks 3. Project Name: The project name is related to a location, which could be a building name or street name, and the broad category of work required. If the project is not tied to a single location, then the most descriptive name available is used. Street names shall be spelled, not numbered (Ninth Street not 9th Street), and intersections shall list the non-number street first, the more major street first, or the first alphabetical name first. 4. Department: The department listed is the CUSTOMER department/division/section, for whom the work is being completed. This is usually, but not always, the requesting department. For instance, work on the Senior Center will have Recreation as the customer department, even if the facility is maintained by Public Works/Operations/Facilities. Some department designations may be further detailed into division or section. Coordination of the project is assigned to the most appropriate person. Usually this will be someone in Public Works Engineering, but could also be an Operational section (Facilities, Fleet, Parks), or a specialized expert. This person will be the Project Manager. 5. Category: Six categories have been identified for capital projects. Within the categories there may be additional sub-categories. The categories and sub-categories may be revised or updated in any year by the CIP committee and presented for Council approval. Currently, these categories are: i. Facilities a. Buildings b. Building Systems c. Specialized Facilities d. Parking Lots ii. Parks & Trails a. New Parks 3.E Packet Pg. 79 b. Park Expansion c. Trails d. Buildings e. Play Equipment f. Other Structures or Facilities g. Master Plans iii. Streets a. Pavement b. Signage c. Traffic Signals d. Bridges e. Curbs & Sidewalks f. Other Concrete Features g. Congestion Management h. Street Lights i. Street Trees iv. Utilities a. Water i. Water Storage ii. Wells & Pumping iii. Distribution iv. Fire Hydrants & Blow-Offs v. Meters & Service Lines b. Wastewater i. Sewer Trunks ii. Sewer Collection iii. Manholes, Cleanouts, Etc. iv. Lift Stations v. Recycled Water vi. Inspections c. Storm Drain i. Storm Trunks ii. Storm Collection iii. Manholes & Appurtenances iv. Lift Stations v. Engineering a. Master Plans b. Stormwater Compliance c. Traffic Calming d. Standard Drawings & Specs e. Plans & Programs f. Downtown g. Utility Undergrounding 3.E Packet Pg. 80 6. Project Type: There are seven categories for project type: New, Replacement, Rehabilitation, Renovation, Modification, Demolition, and Studies & Reports. New projects add capital value to the City’s asset base. Replacement projects provide an exchange or substitution of a current City resource for a similar system. Rehabilitation projects repair, enhance, or upgrade a current City property or resource. Renovation projects remodel a current City property or resource. Modification projects modify a current City property or resource. Plans and Studies projects do not necessarily directly improve a City asset, but are a planning/analysis tool for future CIP project identification and/or implementation. 7. Project Manager: The Project Manager is the individual in the department responsible for the oversight of the project. For the charters, the CIP team listed the position of the person responsible for delivering the project and not the name of the person that will serve as the project manager because that person may change over the term of the 5 -year CIP. 8. Council Priorities: Capital Improvement Projects may meet or satisfy several City Council priorities. This section identifies the priority that is most significant to the project or the priority that will be most satisfied by the completion of the project. 9. Location: Specifies either the general or specific location of the project. This may be a cross - street, an address, or a general location like the Downtown. 10. Project Description: This section describes the project in concise details, including any known special aspects. This should include the location and type or level of work involved, the project size, in square feet of building, or parking lot, or park, or lineal feet for streets, sidewalks, trails, bike lanes, etc. 3.E Packet Pg. 81 11. Project Justification: This provides an explanation as to why this capital project is important and is required. This section identifies the strategic goals and objectives of the project and any Council priorities, Master Plan requirements, safety or health issues, public issues or requests, and any other reason to complete this work. 12. Master Planning Document: This section identifies if a project is contained in one of the City’s several Master Plans. A project that is specifically referenced in a master plan gains additional priority based on the City’s CIP Policy. 13. Project Funding: A. Project Costs – These includes both the cost of construction, and the soft costs associated with a project that are sometimes not included. These can include preliminary planning efforts, property acquisition, design, construction management, inspection, public outreach and other non-construction costs that must be accounted for in a thorough cost estimate . B. Funding Source – This identifies the cost centers that will fund the project, and the specific amount that will be allocated for each year of project development and delivery. C. Project Fiscal Balance – From the Project Funding tables, it is easy to see if a project is fully funded for each fiscal year. So long as the sum of the total funding sources for a fiscal year match the sum of the project costs for that same fiscal year, a project is fully funded for that year. 14. Financial Comments: This section provides additional details related to a projects funding. It might just be a summary of the project funding source, or it might provide information related to alternative funding strategies that might not be easily identified or easy to show in tabular form. 15. Estimated Project Schedule: This shows the various project phases, and what year those phases are planned to be completed. 16. Ongoing Operational Cost Impact: The ongoing operational costs identifies the maintenance costs that would be associated with a fully constructed or delivered project, and the frequency of that maintenance. Production Schedule 3.E Packet Pg. 82 The schedule to develop the CIP was created with ample opportunity for participation by elected officials and the public. A full schedule is attached. ANALYSIS Staff has prepared a final list of projects to be included into the FY21 – FY25 CIP. The complete list of projects as well as the CIP project charter binder is attached to this report. A summary chart of the number of projects per CIP Program Category is presented below: Table# 1 Count of Proposed CIP Projects (Funded) FY21 - FY25 by Program Category CIP Program Category Count of Items Engineering 4 Parks and Trails 1 Public Facilities 5 Streets 20 Utilities 32 Grand Total 62 Table# 2 Count of Proposed CIP Projects (Funded) FY21 - FY25 by Funding Source Funding Source Count of Projects 100 - General Fund 3 200 - Sidewalk Repair Reserve 1 209 - Gas Tax 2105 4 210 - Gas Tax 2106 3 211 - Gas Tax 2107 6 213 - Gas Tax 2103 2 215 - Road Maint. and Rehab 1 216 - Measure B 1 224 - Transportation/Mobility Grants 2 225 - Vehicle Registration Fee 4 254 - Community Dev Block Grant 1 400 - Capital Projects 3 420 Storm Drain Development 6 433 - Traffic Impact 7 435 - Sewer Impact 4 436 - Water Impact 2 3.E Packet Pg. 83 440 - Public Facilities Impact 1 600 - Fleet 1 605 - Equipment Outlay 1 651 - Facilities 2 700 - Sewer 6 720 - Water 17 Grand Total 78* * Note: Some projects are funded by more than one funding source (e.g. Annual Pavement Maintenance project), hence the total number of projects in the second table is more than the actual number of projects. FISCAL IMPACT/FUNDING SOURCE None. The CIP is being planned for the next five years. The City Council will be asked to adopt the CIP at a later date. While a number of the identified projects will not be recommended for funding during this CIP cycle, any unfunded projects will be reviewed and presented for Council consideration during the next funding cycle in two years. NEXT STEPS At this time, the CIP team is working on finalizing the CIP budget book which includes the front end summary of programs and projects and will incorporate the finalized project charters. There are more than 140 projects in the CIP and staff has completed the project description, justification, proposed schedule and cost estimates for all projects. A full schedule is attached. PUBLIC OUTREACH To date, staff has presented a list of proposed CIP projects to the Bicycle Pedestrian Commission in February 2020, and the Parks and Recreation Commission in May 2020, and received helpful feedback. Looking ahead, staff will use the approach outlined in the attachment to ensure a timely and comprehensive presentation of the CIP budget to the City Council and the community. Attachments: 1. CIP Policy Document Final Draft 12-13-19 2. CIP Production Schedule 3. CIP Budget Book - Draft 06-24-20 3.E Packet Pg. 84 City of Gilroy Capital Improvement Plan Policy 1 | P a g e Policy Originally Adopted Date Policy Originally Effective Date Latest Policy Review Date Latest Policy Amendment Date 1. Purpose/Background The City of Gilroy’s 5-Year Capital Improvement Plan (“CIP”) represents an ongoing process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources, in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi-year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five year period. The CIP document is merely a planning tool and should be used as such in the budget preparation process. 2. Policy 2.1. Capital Improvement Plan Overview Since a city is comprised of diverse types of infrastructure, the CIP is structured under five separate program areas in which projects are categorized by infrastructure type. This includes: Streets Program; Parks & Trails Program; Utilities Program; Facilities Program and the Fleet and Equipment Program. The five programs are structured as follows: 2.1.1. Streets Program This program includes projects which develop and maintain the City’s roadway system to provide safe and efficient traffic flows while minimizing traffic movement and noise through residential neighborhoods; street lighting for traffic safety at intersections and throughout public streets; infrastructure development and maintenance of street surfaces, storm drain systems, curbs, gutters and sidewalks; bridges and retaining walls; and roadway landscaping to maintain the quality streetscapes of the Gilroy community. Gas Tax revenues, Sales Tax Revenues (Measure B), and Road Maintenance and Rehabilitation Account (Senate Bill 1, SB1) funds are dedicated funding sources for the Streets Program. Funding for projects may also come from prior year General Fund savings, from development projects requiring mitigation of impacts, from partnerships with other jurisdictions, or from federal, state, and local grants as either part of statewide initiatives or through grant applications based on specific City projects. 2.1.2. Parks & Trails Program This program includes projects to develop and improve parks and sport fields, park structures, trails, the City Plaza Park, and various citywide tree planting and maintenance. Funding may come from prior year General Fund savings, from grants and park bond funds, and from 3.E.a Packet Pg. 85 Attachment: CIP Policy Document Final Draft 12-13-19 (2923 : Capital Improvement Program (CIP) Workshop) City of Gilroy Capital Improvement Plan Policy 2 | P a g e donations. Park projects may, on occasion, include community volunteer services for minor construction and clean-up projects. 2.1.3. Utilities Program This program includes projects which develop and maintain the City’s water and sewer system to provide safe, reliable and efficient service to customers. This includes the installation of new or upgraded transmission and distribution water lines, fire hydrants, water quality/conservation devices and meters as well as reservoirs and pump stations. It also includes the installation, replacement or upgrade of sanitary sewer collection mains and laterals and lift stations. The funding for these projects comes from Utility Enterprise funds and Development Impact Fee funds. 2.1.4. Facilities Program This program includes projects for purchasing, constructing or making capital repairs to City buildings, structures, and equipment. City buildings include City Hall, the Police Department Building, several Fire Stations, the Wheeler Gym, the Senior Center and auxiliary structures, the Corporation Yard and auxiliary structures, the Historical Buildings including Old City Hall and Gilroy Museum, the Willey House, etc.; funding for these projects come primarily from the General, Enterprise, and other capital project funds via the Internal Service Fund, as well as grant funds. 2.1.5. Fleet and Equipment Program This program includes acquisition and major maintenance projects related to vehicles and motorized equipment maintained by the Fleet Section. Examples include cars, tractors, specialized vehicles, large construction equipment, generators and other associated items. 2.2. Capital Improvement Plan Guidelines 2.2.1. Project Definition The City’s definition of a Capital Improvement Plan (CIP) project includes the following: For fixed capital infrastructure to be included in the CIP, it must:  Have a total value greater than $25,000 USD (United States Dollars) o individual year(s) may be less than $25,000 USD for phased or ongoing projects so long as the total value when the project is completed is greater than $25,000 USD  Estimated useful life of, or extending estimated useful life by, five (5) years or more  Require advanced planning and design  Have a project duration of more than three months from inception to completion  Primarily non-recurring projects  Be developed/implemented at a fixed location For vehicles and equipment to be included in the CIP, it must:  Have a total value greater than $15,000 USD 3.E.a Packet Pg. 86 Attachment: CIP Policy Document Final Draft 12-13-19 (2923 : Capital Improvement Program (CIP) Workshop) City of Gilroy Capital Improvement Plan Policy 3 | P a g e  Be an item that requires service and maintenance by the Fleet Section of the Public Works’ Operations Division 2.2.2. Project Cost Estimates Cost estimates shall be based on current year dollars for the near-term projects. For projects three or more years out, the use of an escalation rate shall be considered. Project estimates are updated every two years with the update to the CIP, based upon current design specifications and bid prices. Equipment, operation, and maintenance costs incurred as an outcome of CIP projects are to be identified and included in the operating budget. As part of the adoption of the CIP, a resolution amending the Council-adopted operating budget(s) shall be proposed to appropriate the expenditures needed to implement the projects identified in the adopted CIP. 2.2.3. CIP Document Preparation, Submittal and Reporting Under direction from the City Administrator, the Public Works Department takes the lead in the preparation of the current Capital Improvement Plan, and reporting to Council of its progress and status. Written reports on the progress of the CIP will be submitted to Council through the City Administrator at the beginning and mid-year of each fiscal year. Proposed projects are submitted by each department of the City via a CIP application form submitted to the Engineering Division of Public Works as part of their biennial call for projects. A reviewing committee will be established to evaluate the potential projects. The projects being recommended for inclusion in the CIP shall have a project charter developed, which will provide the project schedule, funding sources and timing, expenditure timing, location information, a description of the project, and an analysis of the ongoing maintenance and other cost impacts to the operating budget as a result of implementing the project. Once the projects and funding are assembled, the committee shall score the projects against the evaluation criteria, and then rank the projects based on the score and the funding sources. Once the draft CIP is developed, Engineering will submit the CIP for official review by the Planning Commission to ensure projects are consistent with the City’s General Plan prior to Council’s final CIP review. The proposed CIP is presented to the City Council for final review at a CIP hearing in spring, along with CIP and budget amendment approval scheduled in June. The CIP will include unfunded projects as a separate, unranked list of projects that will proceed through the process, including presentation to the Planning Commission and approved for conformance with General Plan guidelines. These unfunded projects will be brought to Council for approval at a later time, when resources become available, however will be included in the CIP document for easy reference. 3.E.a Packet Pg. 87 Attachment: CIP Policy Document Final Draft 12-13-19 (2923 : Capital Improvement Program (CIP) Workshop) City of Gilroy Capital Improvement Plan Policy 4 | P a g e 2.3. CIP Proposed Project Criteria 2.3.1. Fixed Capital Infrastructure Scoring When scoring proposed projects for funding and/or ranking, the below factors and points will be used by the CIP Committee. Scores from each committee member will be aggregated into a total score for the project. Factor Description Possible Points Critical health, environmental or safety hazard Project either reduces or eliminates risk to public health and safety associated with either a poor condition or lack of infrastructure. 20 Law or Mandate The project brings the City into compliance with regulation, mandate, court order or other legal requirement 15 Project Readiness (non- financial) How many prerequisites for the project, aside from funding, are complete and what prerequisites for the project remain. Years to complete the project are also considered in this factor 15 Council Strategic Plan Goals Project will meet or make progress towards attaining a goal identified as a strategic priority of the City Council 10 Infrastructure Preservation The benefit comparison of short-term repairs compared to long-term replacement of the infrastructure proposed to be improved by the project 10 Availability of External or Dedicated Funding The project has received and/or uses outside funding sources, or the City has a history of receiving funding from the planned or requested funding sources 10 Master Plan Compliance Project is identified as a priority project in an adopted Master Plan. 10 Economic/community impact The effect that the project will have on the local economy and/or community, including public perception 5 Annual Operating and Maintenance Cost The project’s effect on operating and maintenance costs compared to the current infrastructure 5 The Engineering Division will maintain Scoring Guidelines for the CIP review committee to provide a robust rubric for scoring within the above criteria. 2.3.2. Vehicles and Equipment Replacement Scoring The replacement score is used as a guideline to determine when equipment will be replaced in the following categories: 3.E.a Packet Pg. 88 Attachment: CIP Policy Document Final Draft 12-13-19 (2923 : Capital Improvement Program (CIP) Workshop) City of Gilroy Capital Improvement Plan Policy 5 | P a g e 1. The vehicle or equipment has met the expected lifecycle but did not meet the expected utilization in miles or hours; 2. Equipment identified as needing replacement prior to meeting expected lifecycle or utilization. When scoring proposed vehicles and equipment for funding and/or ranking, the below factors and points will be used by the CIP Committee. Scores from each committee member will be aggregated into a total score for the vehicle or piece of equipment. Factor Description Possible Points Age One point for every two years of chronological age, based on the in- service date for the item. No Cap Miles or Hours One point for each 15,000 miles or 750 hours of equipment use. No Cap Vehicle Priority Points are assigned based on the type of use a vehicle or equipment receives. For example 5 – Police/Fire – essential to public safety 3 – Public Works/Building - Vehicle used in course and scope of work 1 – Administrative and Pool vehicles 5 Reliability Points are assigned depending upon the frequency the vehicle is in the shop for repair. Assign a score of 5 to a vehicle that is in the shop on an average of two or more times a month. 3 to a vehicle that is in the shop on an average of once per month Assign a score of 1 if the vehicle is in the shop an average of once every three months or less. 10 Maintenance Cost Points are assigned on the total life of the maintenance cost. Suggested scoring is described below: Cost is _____ of Original Purchase Price Score <25% 1 25%-50% 2 50%-75% 3 75%-100% 4 >100% 5 5 Condition This factor takes into consideration the condition of the body, paint, interior. Good condition – 1; Fair condition – 2; Poor condition - 3 3 Point Ranges Excellent – New condition; do not replace 0-20 Good – Do not replace 21-27 Satisfactory – Re-evaluate for next budget cycle 28-35 Poor – Needs replacement if the budget allows 36+ 3.E.a Packet Pg. 89 Attachment: CIP Policy Document Final Draft 12-13-19 (2923 : Capital Improvement Program (CIP) Workshop) City of Gilroy Capital Improvement Plan Policy 6 | P a g e 2.4. Capital Improvement Plan Committee The Capital Improvement Plan Committee (“CIP Committee”) is a committee of Gilroy employees that shall score and evaluate the CIP projects and vehicles/equipment for ranking and consideration for funding. They shall also be the team to recommend funding to the City Council, identifying funding sources and making other recommendations as needed to present a draft CIP to the City Council for consideration and adoption. The CIP Committee shall be comprised of 6 employees. The composition of these employees shall be as follows:  Public Works Director  Deputy Public Works Director  City Engineer  Senior CIP Engineer  Public Works Management Analyst  Senior Management Analyst – City Administrator’s Office The CIP Committee will be supported by other staff positions, but only these 6 employees will have scoring authority, and represent the CIP at the City Administrator review meeting, at the CIP adoption Council Meetings and study sessions, and Public Hearings. 3.E.a Packet Pg. 90 Attachment: CIP Policy Document Final Draft 12-13-19 (2923 : Capital Improvement Program (CIP) Workshop) C:\users\coguser\appdata\roaming\iqm2\minutetraq\gilroyca@gilroyca.iqm2.com\work\attachments\4085.docx City of Gilroy CIP Schedule FY21 to FY25 As of June 9, 2020 Phase I – Internal  Call for Projects o Send Charter Request Forms to Departments December 30 o Charter Request Form Training January 6 o Departments Return Finalized Charter Request Forms January 10 o Meet with Departments to Review Charter Request Forms January 13-17 o Finalize Charter Request Forms January 17  CIP Committee Review o CIP Committee Initial Meeting to Score Projects January 21 o CIP Committee Meeting to Finalize Project Scoring January 28 o CIP Committee Meeting to Review Project Scoring February 4 o Commission Driven Charter Cost Estimates Completed February 7  Engineering Review and Finalization of Charters o All Charters Cost Estimates Completed February 21 o Commission Driven Charters Completed February 21 o Project Funding Allocation March 3, 6, 10 o On-Going/High Priority Charters Completed March 6 o Low Priority Charters Completed March 27 o Project Budgeting Completed May 15 o All Charters Completed, Including Funding Sections May 23  Copy Editing and Production of Draft CIP Book o CIP Charters Presented to Interim City Administrator May 25-29 o First Draft of CIP Front-End Document for Team Review July 10 Phase II - External  Commission Input on Budget Items: o BPC February 25 o Parks and Recreation Commission May 19  City Council CIP Introduction July 1  Community Budget Review Meeting August 4 or 5  Planning Commission Review for Gen Plan Consistency August 6  First City Council CIP Workshop (SS) August 10  CIP Budget Adoption by City Council September 14 3.E.b Packet Pg. 91 Attachment: CIP Production Schedule (2923 : Capital Improvement Program (CIP) Workshop) Fiscal Year 2021 2025 Capital Improvement Program Project Charters Draft City of Gilroy Public Works Department 3.E.c Packet Pg. 92 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) i Table of Contents Funded CIP Projects (Within 5 Yr CIP)...................................................................................................1 800030 Corp Yard Stormwater Compliance Improvements ..................................................................2 800040 Automall Parkway Pavement Rehabilitation ............................................................................4 800050 McCarthy Site Well (Well #9)....................................................................................................6 800060 Annual Pavement Maintenance................................................................................................8 800070 Annual Curb Ramps Citywide ..................................................................................................10 800080 Annual Safe Routes to Schools................................................................................................12 800090 Eigleberry and Seventh Parking Lot ........................................................................................14 800140 City Hall Backup Generator .....................................................................................................16 800150 Corp Yard Fuel Tank Repair .....................................................................................................18 800170 Citywide Regulatory Sign Replacement ..................................................................................20 800180 Traffic Calming ........................................................................................................................22 800210 Orchard/Tenth Crosswalk Enhancements ..............................................................................24 800250 Casey and Swanston Water Line Replacement.......................................................................26 800260 Bridge Preventative Maintenance Program ...........................................................................28 800300 Replace Station Alerting System All Fire Stations .................................................................30 800310 Automated Flexnet Water Meter Installation ........................................................................32 800320 Annual Shared Cost Sidewalk Replacement Program ............................................................34 800330 Annual Pavement Markings ....................................................................................................36 EN2110 Luchessa/Church Traffic Signal Installation ............................................................................38 EN2114 Mantelli/Kern Traffic Signal Installation .................................................................................40 EN2116 Monterey/I.O.O.F.Traffic Signal Installation ..........................................................................42 EN2123 Church Street Storm Drain Extension Seventh to 7233 Church ...........................................44 EN2128 Miller and Third Storm Drain Rehabilitation...........................................................................46 EN2129 Monterey and Luchessa Storm Drain Modifications ..............................................................48 EN2136 Traffic Signal Upgrades Citywide ............................................................................................50 EN2137 Utility Undergrounding Monterey Street Eighth to Tenth .................................................52 EN2146 Automall/Luchessa Traffic Signal Installation .........................................................................54 EN2147 Annual Sidewalk/Curb Ramp Project ......................................................................................56 EN2156 First/Kern Traffic Signal Installation ........................................................................................58 PK2104 Ranch Site Building and Trailer Demolition ............................................................................60 SW2101 Annual Citywide Sewer Repair and Rehabilitation .................................................................62 SW2103 Annual Sewer Repair Program ................................................................................................64 3.E.c Packet Pg. 93 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) ii SW2105 Asbestos Cement Sewer Pipe Replacement Citywide ............................................................66 SW2106 Carmel Dowdy Alley Sixth to Seventh Sewer Replacement .................................................68 SW2107 Large Diameter Sewer Rehabilitation Citywide ......................................................................70 SW2108 Monterey and Princevalle Sewer Network .............................................................................72 SW2109 Old Gilroy Chestnut to Forest Sewer Upgrade .....................................................................74 SW2111 Seventh St Carmel Dowdy to Hanna Rosanna Alleys Sewer Replacement ..........................76 WT2104 Fire Hydrant Curb Painting and Blue Markers ........................................................................78 WT2106 Broadway and Sargent Water Line Replacement ...................................................................80 WT2108 Church and Gurries Water Line Replacement ........................................................................82 WT2109 Church Street Welburn to First Water Line Replacement ....................................................84 WT2110 Forest and Eighth Water Line Replacement ...........................................................................86 WT2111 Steel Water Service Lines Replacement Citywide...................................................................88 WT2114 Monterey and Eighth Water Line Replacement .....................................................................90 WT2115 Abandon 2"Water Line from 7041 to 7161 Monterey Street ................................................92 WT2116 Murray at Burke Water Line Reroute .....................................................................................94 WT2117 Saint Louise Hospital Large Water Meter Replacement .........................................................96 WT2119 New Water Storage Tank at Walton Heath Court ..................................................................98 WT2120 Water Reservoirs A and B Painting ....................................................................................100 WT2121 Water Reservoirs A and B Retrofit Overflow Piping ...........................................................102 WT2123 Water Well Nos.1,2 and 4 Compliance Improvements.......................................................104 WT2124 Water Well Nos.1 and 2 Upgrade Improvements ................................................................106 Appendix A Unfunded CIP Projects (Recommended Beyond FY25)................................................108 800010 Rancho Hills Development Concrete Repairs ........................................................................109 800020 Tenth Street and Uvas Creek Bridge .....................................................................................111 800100 Church and Seventh Parking Lot ...........................................................................................113 800120 Las Animas Park Tennis Court Fence Replacement ............................................................115 800130 City Hall HVAC Replacement .................................................................................................117 800160 Golf Course Water Tank Replacement..................................................................................119 800190 Development Services Center ...............................................................................................121 800270 Lions Creek Trail West of Santa Teresa and Day ...................................................................123 800280 Lions Creek Trail West Gap Closure Kern to Day ................................................................125 800290 Glen Loma Fire Station New Station ...................................................................................127 AD2101 Gilroy Renewable Energy Self Generation (Solar Farm).......................................................129 EN2102 Downtown Trash Enclosure ..................................................................................................131 EN2103 Drainage Improvements to Mitigate Minor Flooding ...........................................................133 3.E.c Packet Pg. 94 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) iii EN2104 Farrell Avenue Bridge Replacement Over West Branch Llagas Creek ..................................135 EN2105 Forest Street Bridge Replacement Over Miller Slough .........................................................137 EN2107 Lewis Street Bridge Replacement Over Miller Slough ..........................................................139 EN2111 Luchessa Bridge Pedestrian and Bicycle Safety Improvements ............................................141 EN2112 Luchessa Pavement Maintenance Monterey to Rossi........................................................143 EN2113 Mantelli/Church Bulb Out and Crosswalk Improvements ....................................................145 EN2115 Miller/Uvas Creek Trail Pedestrian Improvements...............................................................147 EN2117 Murray Avenue Sidewalk Gap Closure ..................................................................................149 EN2120 Sidewalk Gap Closure 8340 Swanston Lane .......................................................................151 EN2124 Storm Drain Cleaning and Inspection Program.....................................................................153 EN2125 Fifth Street Miller to Princevalle Storm Drain Replacement ..............................................155 EN2126 Fifth Street Princevalle to Rosanna New Storm Drain Trunk ..............................................157 EN2127 Forest and Eighth Storm Drain Connection Replacement ....................................................159 EN2130 Ninth Street Storm Drain Extension Monterey to Eigleberry .............................................161 EN2131 Princevalle System Fifth to Santa Paula Storm Drain Improvements .................................163 EN2132 Rosanna Fourth to Princevalle Channel Storm Drain Improvements .................................165 EN2133 Second Street Hanna to Miller Slough Storm Drain Improvements ...................................167 EN2134 Third Street Storm Drain Extension Hanna to Eigleberry ...................................................169 EN2138 Wren Avenue Bridge Over Lions Creek BPMP ......................................................................171 EN2139 Wren Avenue Bridge Over Lions Creek Replacement...........................................................173 EN2148 Downtown Sesquicentennial Beautification Project ............................................................175 EN2150 Tenth Street/Hwy 101 Bridge Widening ...............................................................................177 EN2152 Railroad At Grade Crossing Pedestrian Safety Improvements .............................................179 EN2153 Neighborhood Street Lighting ...............................................................................................181 EN2154 Gateway Senior Apartments Pedestrian Crossing Safety Improvements.............................183 EN2155 Church Street Sidewalk Gap Closure.....................................................................................185 FC2102 City Hall Annex HVAC Replacement ......................................................................................187 FC2103 CHS Aquatics Pool Re Plastering ...........................................................................................189 FC2104 Railroad/Sixth NE Parking Lot Lighting Improvements .........................................................191 FC2105 Chestnut Fire Station Bay Heaters and HVAC Replacement .................................................193 FC2107 City Hall Trellis Repairs ..........................................................................................................195 FC2108 Corp Yard Resurfacing ...........................................................................................................197 FC2109 Corp Yard Security Improvements ........................................................................................199 FC2110 7380 Dowdy Building Demolition .........................................................................................201 FC2113 Gilroy Center for the Arts HVAC Replacement .....................................................................203 3.E.c Packet Pg. 95 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) iv FC2114 Old City Hall HVAC Replacement ..........................................................................................205 FC2115 Parks/Civic Facilities Sidewalk Improvements Citywide .......................................................207 FC2116 City Owned Parking Lots Resurfacing ...................................................................................209 FC2120 Senior Center Roof Replacement..........................................................................................211 FC2121 Wheeler HVAC and Electrical Upgrades................................................................................213 FC2122 Wheeler Evacuation Center Upgrades ..................................................................................215 FC2124 Wheeler Trellis Replacement ................................................................................................217 FR2101 Chestnut Fire Station Relocation to New Station .................................................................219 FR2102 Chestnut Fire Station Seismic Upgrade .................................................................................221 FR2104 Las Animas Fire Station Upgrade and Renovation ................................................................223 PK2101 Christmas Hill Park Trail Wayfinding Signage........................................................................225 PK2103 Miller Park Restrooms Electrical Undergrounding ...............................................................227 PK2105 Forest Street Park Expansion ................................................................................................229 PK2106 Las Animas Veterans Park Miscellaneous Facility Rehabilitation .........................................231 PK2110 Gilroy Sports Park Improvements Phases IV and V...............................................................233 RC2101 Rehabilitate Softball Fields at Las Animas and Christmas Hill Parks .....................................235 RC2102 San Ysidro Park Healthy Living Enhancement .......................................................................237 SW2104 Citywide Sewer Inspection and Repair Project .....................................................................239 SW2110 Old Gilroy Street at Railroad Crossing Sewer Replacement .................................................241 WT2112 Martin and Railroad Water Line Replacement .....................................................................243 WT2113 Monterey Leavesley to Ronan Water Line Replacement ...................................................245 Appendix B Funded Studies/Plans (Within 5 Yr CIP)......................................................................247 800200 Citywide Sidewalk Condition Assessment.............................................................................248 800230 Shooting Range Assessment .................................................................................................250 800240 Traffic Circulation Master Plan Update.................................................................................252 Appendix C Unfunded Studies/Plans (Recommended Beyond FY25)..............................................254 800110 Downtown Parking Management Plan .................................................................................255 EN2135 Storm Outfalls #6 and #7 Investigations and Monitoring for NPDES .................................257 EN2141 Development of Stormwater Specifications .........................................................................259 EN2142 Update to the City's Trails Master Plan (Bike Master Plan)..................................................261 EN2143 Development of a Pedestrian Master Plan ...........................................................................263 EN2144 Update to the City's Standard Drawings/Specifications/Design Standards..........................265 EN2145 Development of an ADA Transition Plan ..............................................................................267 FC2101 ADA Assessment City Facilities Citywide ............................................................................269 PK2107 Christmas Hill Ranch Site Master Planning ...........................................................................271 3.E.c Packet Pg. 96 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) v PK2108 Farrell Park Facility Master Planning.....................................................................................273 PK2109 Uvas Creek Staging and Neighborhood Park Master Planning .............................................275 Appendix D Miscellaneous Projects Funded &Unfunded ............................................................277 800340 Annual Signal/Street Light Maintenance ..............................................................................278 EN2140 Cohansey Avenue/Terri Court Storm Drain Improvements..................................................280 EN2149 State Trash Amendments Stormwater Compliance Project .................................................282 EN2151 Stormwater NPDES Compliance............................................................................................284 FC2106 City Hall Security Upgrades ...................................................................................................286 FC2111 Electrical Panel Evaluation Citywide for OSHA Requirements ..............................................288 FC2112 Facilities Needs Assessment .................................................................................................290 FC2117 Senior Center ADA Restroom Access ....................................................................................292 3.E.c Packet Pg. 97 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) Funded CIP Projects (Within 5 Yr CIP) 1 Back to Top 3.E.c Packet Pg. 98 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Corp Yard Stormwater Compliance Improvements Project No.800030 Category Engineering: Stormwater Compliance Department Public W orks:Engineering Project Type New Project Manager CIP Engineer Council Priorities Ensure Financial Stability Location 613 Old Gilroy Street Project Description and Purpose This project would implement stormwater capturing and treatment improvements at the City’s Corporation Yard to allow compliance with the State W ater Resources Control Board General Permit for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (MS 4 General Permit). Improvements may include structures for covering stored materials, storm drain inserts, and infiltration trenches to protect against stormwater borne pollutants and hazardous materials spills,and to capture and temporarily store stormwater before allowing it to infiltrate into the soil. Project Justification On May 15, 2015, Central Coast Water Board staff conducted a partial program evaluation of the City’s Storm Water Management Program (SWMP). The program primarily focused on the City’s post-construction SWMP and implementation and management of pollution prevention elements of the MS 4 General Permit. On February 8, 2016, the Central Coast Water Board issued the City a Notice of Violation of the post-construction SWMP element of the General Permit. As part of that decision, they determined that the City’s Corporation Yard is in violation of the General Permit Good Housekeeping provisions and should implement appropriate controls of the sources of pollution and Best Management Practices.City staff followed up by implementing temporary measures to bring the City into compliance until the project could be constructed. Master Planning Documents This project is necessary for proper stewardship of facilities and compliance the Central Coast Water Board. Flood control, drainage, and water quality mitigation measures are included in the City’s General Plan Environmental Impact Report (EIR). Project Site US 101 Old Gilroy St2 Back to Top 3.E.c Packet Pg. 99 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800030) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $130,020 $84,980 $215,000 CEQA $4,400 $4,400 Construction $825,000 $402,715 $1,227,715 Con. Support $75,000 $75,000 Total $130,020 $989,380 $ $ $402,715 $ $ $1,522,115 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Public Facilities Impact Fund (440) $318,996 $402,715 $721,711 Sewer Enterprise Fund (700)$52,008 $335,192 $387,200 Water Enterprise Fund (720)$52,008 $335,192 $387,200 Fleet Fund (600)$13,002 $13,002 Facilities Fund (651)$13,002 $13,002 Total $130,020 $989,380 $ $ $402,715 $ $ $1,522,115 Financial Comments This project will be funded using 440 (Public Facilities Impact Fees - $721,711), 700 (Sewer Enterprise - $387,200), 720 (Water Enterprise - $387,200), 600 (Fleet Fund - $13,002), and 651 (Facilities Fund - $13,002).Due to funding availability, this project will have to be phased with the first phase comprised of the items contained in the Water Board Notice of Violation, and the second phase containing the remainder of the improvements. Estimated Project Schedule Project Phase Timeline Project Design – Phase I/II FY21 Project Construction – Phase I FY21 Project Construction – Phase II FY24 Ongoing Operational Cost Impact Ongoing maintenance and operational costs for the project will be approximately $18k per year. This includes costs for maintenance of the on-site storm drainage inlets, infiltration trench and structure preservation. 3 Back to Top 3.E.c Packet Pg. 100 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Automall Parkway Pavement Rehabilitation Project No.800040 Category Streets:Pavement Department Public W orks:Engineering Project Type Rehabilitation Project Manager Sr. CIP Engineer Council Priorities Focus on Revenue Driven Economic Development Location Automall Parkway Project Description and Purpose The project includes:pavement rehabilitation, repair and replacement of deteriorated curb and gutter, reconstruction of approximately 20 curb ramps, drainage and striping improvements,and the addition of Class II Bike Lanes along Automall Parkway. The project limits include Automall Parkway from the Caltrans right-of-way to the Automall Parkway/Luchessa Avenue intersection. Project Justification This project is important for promoting continued economic growth within the City and for the businesses along these primary access roads (Automall Parkway and Tenth Street). These roadways provide access to a wide variety of commercial and industrial land uses, including the auto dealerships along Automall Parkway. This project supports the City Council’s goals related to promoting economic development within the City, is consistent with the City’s General Plan policies, will improve traffic circulation, and will enhance pedestrian and bicycle safety in the project area. Completion of the project could also lead to further development of the commercial properties along the roadways within the project limits, like the new Evergreen development. Failure to complete this project would result in the continued deterioration of the roadway surface and could increase the likelihood of damage to private vehicles due to poor pavement conditions. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. The street is also identified in StreetSaver as a failed street in need of reconstruction. Automall Pkwy Chestnut St Tenth St Tenth St To US 101 4 Back to Top 3.E.c Packet Pg. 101 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800040) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $250,426 $8,000 $258,426 Design $304,700 $304,700 CEQA $8,800 $8,800 Construction $1,639,000 $1,639,000 Con. Support $234,300 $234,300 Total $250,426 $321,500 $1,873,300 $ $ $ $2,445,226 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax 2106 Fund (210)$321,500 $473,300 $381,613 Gas Tax 2107 Fund (211) $750,000 $750,000 Vehicle Registration Fee Fund (225) $229,705 $650,000 $879,705 General Fund (100)$20,721 $20,721 Total $250,426 $ $321,500 $1,873,300 $ $ $ $2,445,226 Financial Comments Funding for this project is from Gas Tax (209, 210 and 213), and VRF (225), which competes with funding for the Annual Pavement Maintenance program.In addition, given the location and its proximity to major activity centers/attractions, staff will seek alternative funding sources including state and federal grants. Estimated Project Schedule Project Phase Timeline Project Design FY22 Project Advertisement FY22 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact This project directly addresses maintenance needs.This project, once completed, will require periodic surface maintenance treatments. These treatments will protect the surface from water, extend its life, and reduce long-term maintenance expenses. Treatments typically occur every 5-7 years. 5 Back to Top 3.E.c Packet Pg. 102 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name McCarthy Site Well (W ell #9)Project No.800050 Category Water: Wells &Pumping Department Public W orks:Water Project Type New Project Manager Sr. CIP Engineer Council Priorities Focus on Revenue Driven Economic Development Location 6601 Cameron Boulevard Project Description and Purpose This project will design and construct a new potable water well to increase the City’s water supply by approximately one million gallons per day (MGD).The investigation of possible well locations, property acquisition, a Right-of-Entry Agreement, and the development of conceptual plans are expected to be completed by the end of FY20. The project includes drilling a test hole and a monitoring well, and constructing a production well and pump station with associated plumbing, electrical, and mechanical equipment. A site located at 6601 Cameron Boulevard has been identified as a possible location for the new well. Project Justification The City has recently undergone a significant amount of new development resulting in increased demand for potable water. A November 2018 report on Potable W ater Demand and Supply for Imminent Development estimated that by 2022, the Average Daily Demand (ADD) for potable water will increase from the existing rate of 7.2 MGD to 8.1 MGD (an increase of 0.9 MGD). The increase in ADD due to imminent development is approximately one million gallons per day, which is equivalent to one new well with an average production of 1,500 gallons per minute (GPM).This project is required to meet the demand for water in the near future. The City Council approved the design and construction of a new well based on current and projected ADD and historical consumption. Master Planning Documents This project supports the City’s Water Master Plan by planning, developing, and financing water system facilities to provide reliable and enhanced service for existing customers and to serve anticipated growth. Potential Well #9 Site 6 Back to Top 3.E.c Packet Pg. 103 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800050) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $17,206 $544,939 $562,145 CEQA $52,800 $52,800 Construction $2,288,000 $2,288,000 Con. Support $377,300 $377,300 Land Acquisition $346,500 $346,500 Total $17,206 $944,239 $2,665,300 $ $ $ $ $3,626,745 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Impact Fee Fund (436)$17,206 $944,239 $2,665,300 $3,626,745 Total $17,206 $944,239 $2,665,300 $ $ $ $ $3,626,745 Financial Comments This project is funded out of the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY20 and FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY23 Ongoing Operational Cost Impact The annual cost for the operation and maintenance of the well is approximately $21,500.This includes costs for chlorine, mechanical cleaning, semi-annual equipment testing, regulatory permitting, and regular staff maintenance of the facility. 7 Back to Top 3.E.c Packet Pg. 104 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM PCI Rating Example Project Name Annual Pavement Maintenance Project No.800060 Category Streets: Pavement Department Public W orks: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Focus on Revenue Driven Economic Development Location Citywide Project Description and Purpose The purpose of this project is to rehabilitate and maintain the City’s pavement condition. The City, with approximately 270 lane miles of paved roads (not including alleys) conducts a pavement condition survey every two years. The 2019 survey showed the citywide average Pavement Condition Index (PCI) is 62 out of 100. This project would prolong the lifespan of the current pavement and prevent further deterioration and reduction in the PCI. The project scope includes: Preventive measures such as crack sealing, slurry seal, microsurfacing, and cape seal for pavement in fair to good condition. Restoration measures such as grind and overlay, dig-outs, and cold-in-place recycling for pavement in fair to poor condition. Rehabilitation/Reconstruction measures to remove and replace pavement in poor to failed condition. Project Justification The City’s current pavement assets are valued at $219.4 million, which represents one of the largest assets owned and maintained by the City. W ithout proper maintenance, the investment needed to sustain this asset becomes further economically unsustainable. The City’s PCI dropped from 69 in 2017 to 62 in 2019. This significant drop in PCI has resulted in much higher maintenance and restoration costs. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. 8 Back to Top 3.E.c Packet Pg. 105 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800060) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $20,000 $10,000 $10,300 $10,609 $10,927 $61,836 CEQA $2,100 $2,200 $2,300 $2,400 $2,500 $11,500 Construction $3,114,173 $1,732,550 $1,730,493 $1,768,376 $1,802,600 $10,148,191 Con. Support $85,000 $55,250 $56,908 $58,615 $60,373 $316,145 Total $3,221,273 $1,800,000 $1,800,000 $1,840,000 $1,876,400 $10,537,673 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax 2106 Fund (210)$52,963 $52,963 Gas Tax 2107 Fund (211)$257,840 $257,840 Vehicle Registration (225)$410,400 $410,400 Capital Improvement Program (400) $387,337 $387,337 SB-1* (215)$2,112,732 $900,000 $900,000 $920,000 $940,000 $5,772,732 Measure B** LS&R (216)$900,000 $900,000 $920,000 $936,400 $3,656,400 Total $3,221,273 $1,800,000 $1,800,000 $1,840,000 $1,876,400 $10,537,673 *The Road Repair and Accountability Act (SB-1) provides Transportation funding to state and local agencies for 10 years; the funding comes from additional gas tax, vehicle license and registration fees. **Measure B is a 30-year, half-cent countywide sales tax to enhance transit, highways, expressways, and active transportation; the Local Streets and Roads category of Measure B provides for street pavement maintenance. Financial Comments Funding for this project will be from Measure B (Sales Tax), SB-1 (Gas Tax), regular Gas Tax, and potentially the General Fund. Based on current funding from SB-1 and Measure B ($1.8 million per year), the City’s PCI is expected to drop to 59 by 2024. At that time, backlog costs are projected to rise to $53.7 million with more than 16% of the City’s pavement rated at very poor condition (Category V). Category V conditions would result in higher demand on city forces and pose a higher risk of liability for the City. In addition, at PCI 59 the City would not be able to use Measure B funding for other transportation programs, such as congestion relief projects. The City is also required to meet the Maintenance of Effort Requirements (MOE) set forth in the agreements for SB-1 and Measure B. All MOE funds must be allocated to pavement maintenance efforts. Estimated Project Schedule Project Phase Timeline Project Design FY21 and Ongoing Project Advertisement FY21 and Ongoing Project Construction FY21 and Ongoing Project Completion FY21 and Ongoing Ongoing Operational Cost Impact This project directly addresses maintenance needs. As the City invests more funding in this program, and as the City’s PCI increases, ongoing maintenance costs should be reduced. 9 Back to Top 3.E.c Packet Pg. 106 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Curb Ramps Citywide Project No.800070 Category Streets/Curbs & Sidewalks Department Public W orks/Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose The purpose of this project is to upgrade existing pedestrian curb ramps and to install new pedestrian curb ramps at high priority areas and locations with high levels of pedestrian activity. All upgraded and new pedestrian curb ramps will be compliant with the Americans with Disabilities Act (ADA). It is estimated that the city currently owns and maintains approximately 4,000 curb ramps. Curb ramps are an important part of making sidewalks, street crossings, and the other pedestrian routes within the public right-of-way accessible to all users, including people with disabilities. Project Justification Title II of the ADA requires local governments to make pedestrian crossings accessible to people with disabilities by providing curb ramps. To allow people with disabilities to cross streets safely, local governments must provide curb ramps at pedestrian crossings and at public transportation stops where walkways intersect with a vertical curb. To comply with ADA requirements, the curb ramps provided must meet specific standards for width, slope, cross slope, placement, and other features. Per ADA standards, all streets constructed after January 26, 1992 must provide curb ramps in compliance with ADA standards. In addition, any street that was constructed prior to 1992, but was altered after 1992, must also provide ADA-compliant curb ramps. Master Planning Documents This project is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Example: Before Curb Ramp Upgrade Example: After Curb Ramp Upgrade 10 Back to Top 3.E.c Packet Pg. 107 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800070) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Design $32,000 $33,000 $34,820 $34,960 $36,120 $170,900 CEQA $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Construction $184,000 $189,500 $194,400 $201,200 $207,200 $976,300 Con. Support $22,000 $22,700 $23,400 $24,100 $24,800 $117,000 Total $ $240,000 $247,200 $254,620 $262,260 $270,120 $ $1,274,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax 2105 Fund (209)$100,000 $103,000 $106,090 $109,270 $112,550 $530,910 Gas Tax 2106 Fund (210) $120,000 $123,600 $127,310 $131,130 $135,060 $637,100 Gas Tax 2107 Fund (211) $20,000 $20,600 $21,220 $21,860 $22,510 $106,190 Total $ $240,000 $247,200 $254,620 $262,260 $270,120 $ $1,274,200 Financial Comments This project is funded using Gas Tax (209, 210, and 211). Annual design and construction amount is escalated 3% each year to account for inflation. Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. 11 Back to Top 3.E.c Packet Pg. 108 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Safe Routes to Schools Project No.800080 Category Streets:Curbs & Sidewalks Department Public W orks: Engineering Project Type Rehabilitation Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of the Safe Routes to School (SRTS) project is to provide minor capital improvements to enhance the safety of pedestrians and bicyclists around schools. Engineering staff attends regular coordination meetings with the Gilroy Unified School District (GUSD) to address safety concerns and develop strategies to encourage the use of alternative modes of transportation in the vicinity of schools. This project will allow staff to identify and construct minor improvements based on discussions with the School District, SRTS Groups, and the Bicycle Pedestrian Commission. SRTS improvements may include pavement striping, regulatory and advisory signs, crosswalks, sidewalks, and other minor concrete improvements. Project Justification In 2012, Council adopted Resolution 2012-20 supporting the SRTS program. This program is designed to promote the health and safety of children who walk or bicycle to school. Per the resolution, Council committed to encouraging walking, bicycling, and transit use among students and families in the community. Since 2016, the Santa Clara County Public Health Department has supported Gilroy in developing a SRTS Action Plan, which provides a framework for the GUSD and the City to collaborate and improve safety through the implementation of SRTS. This project will allow the City to address deficiencies which are highlighted in this plan. Master Planning Documents This project is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 12 Back to Top 3.E.c Packet Pg. 109 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800080) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $4,400 $4,532 $4,668 $4,808 $4,952 $23,360 Construction $46,400 $47,792 $49,226 $50,703 $52,224 $246,345 Con. Support $2,200 $2,266 $2,334 $2,404 $2,476 $11,680 Total $53,000 $54,590 $56,228 $57,915 $59,652 $281,385 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax 2107 Fund (211)$53,000 $54,590 $56,228 $57,915 $59,652 $281,385 Total $53,000 $54,590 $56,228 $57,915 $59,652 $281,385 Financial Comments It’s estimated that the first year capital costs for this project would be approximately $53,000. This cost includes engineering traffic studies, design, and construction of minor improvement. During the FY19 and FY20 budget process, council has approved a budget of $50,400 from the Vehicle Registration Fee. Future investment is needed in order to provide upkeep for the improvement and expand to other schools within the City.Future years will be funded using Fund 211 – Gas Tax 2107. An escalation factor of 3% is used to account for annual design and construction inflation. Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. 13 Back to Top 3.E.c Packet Pg. 110 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Eigleberry and Seventh Parking Lot Project No.800090 Category Facilities:Parking Lots Department Public Works: Facilities Project Type New Project Manager Sr. CIP Engineer Council Priorities Revitalize Downtown Location NE Corner of Eigleberry Street and Seventh Street Project Description and Purpose This project would construct a surface parking lot at the northeast corner of Eigleberry Street and Seventh Street. The scope of work would include removal of the existing community garden area, which is proposed to be relocated to Christmas Hill Park, and construction of grading, drainage, paving, sidewalk, landscaping, and decorative post-top lighting improvements. Project Justification The City owns several surface parking lots in the Downtown. However, the parking supply in the existing lots is not sufficient to address the parking demand created by the residential and commercial land uses in the Downtown. The Downtown Gilroy Business Association (GDBA) completed an informal Downtown Parking Assessment in 2019. One of the assessment’s findings was that there is a shortage of parking in the Downtown to support the existing and growing businesses in the area. This site was identified as a potential site for an additional Downtown surface parking lot and would enhance the economic development potential in the Downtown which is a City Council Priority. Master Planning Documents This project is supportive of the City’s General Plan, which places a high priority on the Downtown and sets forth a variety of policies to support that position. The General Plan aims to provide comprehensive direction for the area’s physical design and development, addressing issues such as land use, circulation, parking, economic development, urban design, historic preservation, and public facilities. The Downtown Specific Plan, completed in 2005, also calls for increased parking in the Downtown as well as a comprehensive Parking Management Plan. Project Site 14 Back to Top 3.E.c Packet Pg. 111 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800090) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $185,000 $185,000 CEQA $5,000 $5,000 Construction $1,150,000 $1,150,000 Con. Support $85,000 $85,000 Permitting Fees $75,000 $75,000 Total $ $1,500,000 $ $ $ $ $1,500,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Capital Projects Fund (400)$1,500,000 $1,500,000 Total $ $1,500,000 $ $ $ $ $1,500,000 Financial Comments In fall 2019, the City Council has allocated $1.5M towards the construction of this project. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Maintenance costs include pavement, striping, and stormwater facility maintenance. It is estimated that pavement crack sealing would cost approximately $10,000 every four years and stormwater facility maintenance could cost approximately $30,000 per year for three years. 15 Back to Top 3.E.c Packet Pg. 112 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City Hall Backup Generator Project No. 800140 Category Facilities: Building Systems Department Public Works: Facilities Project Type Modification Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7351 Rosanna Street Project Description and Purpose This project would provide a means for backup power for City Hall in the event of a power outage. The Police Station has an oversized backup generator. This project would provide a connection from the Police Department’s existing generator to the City Hall panel so that both buildings would be functional during a power outage. The design for this project is currently underway. Project Justification This project would enable City Hall to remain functional during power outages. This is especially important due to the growing threat of extreme weather and wildfires. In September 2019, PG&E published their Public Safety Power Shutoff Policies and Procedures for turning off power when gusty winds and dry conditions, combined with increased fire risks, threaten a portion of the electric system. PG&E estimates that these Public Safety Power Shutoffs could occur several times per year. This project will enable City staff to continue to provide customer service and perform other job functions instead of closing City Hall and sending employees home when the power goes out. An extended power outage at City Hall could also impact operations at the Emergency Operations Center (EOC). The City’s servers are located in City Hall and these servers have a limited amount of backup power. Loss of the servers would significantly impact operations in the EOC. As a result, this project would also enhance safety for the community. Master Planning Documents This project is not specifically listed in any master plan document. Photo Credit:"Generators"by Tim Dorr is licensed under CC 16 Back to Top 3.E.c Packet Pg. 113 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800140) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $90,000 $90,000 CEQA $5,000 $5,000 Construction $385,000 $385,000 Con. Support $29,700 $29,700 Total $95,000 $$$414,700 $$$$509,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Facilities Service Fund (651) $95,000 $414,700 $509,700 Total $95,000 $$$414,700 $$$$509,700 Financial Comments This project design is underway and expected to be completed under an existing contract. Construction for this project will be funded through the Facilities Service Fund (651). Estimated Project Schedule Project Phase Timeline Project Design FY20 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact There will be maintenance costs associated with the routine maintenance of this backup generator. 17 Back to Top 3.E.c Packet Pg. 114 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Corp Yard Fuel Tank Repair Project No.800150 Category Facilities:Specialized Department Public W orks:Facilities Project Type Replacement Project Manager Sr. CIP Engineer Council Priorities Enhance Public Safety Capabilities Location 613 Old Gilroy Street Project Description and Purpose The City of Gilroy’s fuel station, located at the Corporation Yard, underwent Secondary Containment Testing per SB 989 in August of 2017. The results of this test indicated that these secondary containment systems did not pass. The purpose of this project is to replace the components of this system that have failed. This project would install and replace two underground dispenser pans, fiberglass piping, spill buckets, and a new manway. Project Justification These tests are done to ensure that if the primary fuel containment unit fails, the secondary containment can assist with reducing leakage until the primary unit is fixed. This test is conducted after installation of new systems, six months after installation of new systems, and at least once every thirty-six months. The fuel station located at the Corporation Yard was last tested in August of 2017 and failed. These repairs are necessary to meet State W ater Board and Environmental regulations. Per State regulations, this fuel station will be due for another test by the end August 2020. These repairs are vital to meet regulations and to ensure that if there is a failure in the primary containment unit that the City will have all measures in place to reduce the chance of leaks and contamination. Master Planning Documents This project is not specifically listed in any master plan document. US 101 Old Gilroy StCorp Yard Fuel Tank 18 Back to Top 3.E.c Packet Pg. 115 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800150) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $1,100 $1,100 Design $41,800 $41,800 CEQA $1,100 $1,100 Construction $165,000 $165,000 Con. Support $26,400 $26,400 Total $ $235,400 $ $ $ $ $ $235,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Fleet Fund (600)$235,400 $235,400 Total $ $235,400 $ $ $ $ $ $235,400 Financial Comments The design and construction of this project will be funded using the Fleet Fund (600). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact Operational expenses will continue to be $1,500 every thirty-six months for required SB989 testing. 19 Back to Top 3.E.c Packet Pg. 116 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Regulatory Sign Replacement Project No.800170 Category Streets: Signage Department Public W orks: Engineering Project Type Replacement Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would upgrade the City’s inventory of regulatory traffic signs. In 2018, Council approved a contract to evaluate the compliance of approximately 6,700 regulatory traffic signs throughout the City.Approximately 2,700 signs (40% of the entire inventory) were found to be deficient and in need of replacement. Project Justification Regulatory signs inform road users of selected traffic laws or regulations. Retroreflectivity is one of several factors associated with maintaining adequate nighttime sign visibility. The Manual on Uniform Traffic Control Devices (MUTCD), issued by the United States Department of Transportation (USDOT) Federal Highway Administration (FHWA), specifies standards for the design, installation, and use of traffic signs, road surface markings, and traffic signals. This ensures that traffic control devices conform to the national standard, which promotes highway safety and efficiency by providing for the orderly movement of traffic for all road users. The State of California has also developed its own MUTCD which substantially conforms to the federal MUTCD. Per Section 2A.08 of the California MUTCD,local agencies are required to establish and implement a sign assessment and management method to maintain a minimum level of sign retroreflectivity. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. Image Source: CA MUTCD, Caltrans 20 Back to Top 3.E.c Packet Pg. 117 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800170) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $69,807 $12,100 $81,700 CEQA $1,100 $1,100 Construction $225,000 $225,000 Con. Support $5,500 $5,500 Total $69,807 $243,700 $ $ $ $ $313,507 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Vehicle Registration Fee Fund (225) $69,807 $243,700 $313,507 Total $69,807 $243,700 $ $ $ $ $313,507 Financial Comments This project is proposed to be fully funded by VRF (225). Estimated Project Schedule Project Phase Timeline Phase I Sign Inventory and Condition Rating – Completed in 2018 Phase II High Priority Sign Replacement – FY21 Phase III All Other Non-Compliant Signs – FY21 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. 21 Back to Top 3.E.c Packet Pg. 118 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Traffic Calming Project No.800180 Category Streets: Congestion Management Department Public W orks: Engineering Project Type New Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project will fund the installation of physical traffic calming devices to reduce or eliminate the negative effects of motor vehicle traffic on residential streets. This can be done by causing drivers to reduce their speed or to use an alternative route through the use of engineering solutions and the installation of physical devices. These devices could include driver feedback signs, curb extensions, speed cushions, and roundabouts, as identified through the community outreach process outlined in the City’s Neighborhood Traffic Management Program (NTMP). Project Justification In November 2019, the City Council approved the City’s Neighborhood Traffic Management Program. The NTMP includes provisions for the installation of traffic calming improvements. The City has received approximately 20 neighborhood requests for traffic calming, which have been on hold pending approval of the NTMP document. Moving forward, staff will conduct outreach with the residents on the list, and begin the process to determine the need for installation of actual traffic calming improvements. In addition to Enhanced Public Safety Capabilities, this project also meets the Council Strategic Goals of Ensuring Neighborhoods Benefit Equally from City Services and Providing Opportunities for Meaningful Public Engagement. The improvements will ultimately address neighborhood traffic concerns and community safety issues. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. 22 Back to Top 3.E.c Packet Pg. 119 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800180) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $9,900 $9,900 Construction $137,000 $137,000 Con. Support $3,100 $3,100 Total $150,000 $ $ $ $ $150,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total General Fund (100)$150,000 $150,000 Total $150,000 $ $ $ $ $150,000 Financial Comments Council allocated $150,000 from the General Fund for the FY20 budget cycle. This project is expected to commence in late FY20 and is expected to be on-going. Projects will be identified on a first come, first served basis, and comprehensive NTMP project implementation will be funded through the CIP process, where projects will compete for funding annually with other CIP projects. It is hoped that this program could eventually be funded through Traffic Impact Fee (TIF) funds, but the Traffic Impact Fee Program will need to be modified to do this. Modification of the TIF program is expected after completion of the General Plan. Estimated Project Schedule Project Phase Timeline Project Design Ongoing Project Advertisement Ongoing Project Construction Ongoing Project Completion Ongoing Ongoing Operational Cost Impact There are no operational costs associated with this project. 23 Back to Top 3.E.c Packet Pg. 120 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Orchard/Tenth Crosswalk Enhancements Project No.800210 Category Streets: Pavement Markings Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Tenth Street and Orchard Drive Project Description and Purpose This project would install a Rectangular Rapid Flashing Beacon (RRFB) system at the intersection of Orchard Drive and Tenth Street. The RRFBs will be installed at the northeast and southeast corners of the intersection to increase the safety of students crossing the street to attend Gilroy High School. As part of this project, the existing curb and gutter will be extended to create “bulb-outs”, which are curb extensions used to narrow the roadway, shorten the pedestrian crossing distance, and provide additional pedestrian refuge areas at intersections. Project Justification This project is needed to increase the safety of pedestrians crossing Tenth Street to reach the high school. The current pedestrian crossing distance is approximately 80 feet in length.Traffic on Orchard Drive is controlled by a stop sign and traffic on Tenth Street is uncontrolled. Although drivers are required by law to yield to pedestrians crossing the street, citizens have expressed concerns of drivers not yielding to pedestrians at this location. The RRFB system will increase safety by alerting drivers that pedestrians are crossing the street. The addition of bulb-outs will reduce the pedestrian crossing distance to approximately 50 feet and will provide a raised concrete pad for installing the RRFBs, making them more visible to drivers and less likely to be damaged by vehicles. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. RRFB System at Wren Avenue and Byers Street Uncontrolled Crossing at Orchard Drive and Tenth Street 24 Back to Top 3.E.c Packet Pg. 121 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800210) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $14,500 $14,500 Construction $96,000 $96,000 Con. Support $12,500 $12,500 Total $ $123,000 $ $ $ $ $ $123,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax Fund 2107 (211)$123,000 $123,000 Total $ $123,000 $ $ $ $ $ $123,000 Financial Comments This project will be funded with Gas Tax Fund 2107 (211). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There are minimal ongoing operational costs associated with this project improvements. Maintenance would be managed through the City’s Street Light and Signal Maintenance Contract. 25 Back to Top 3.E.c Packet Pg. 122 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Casey and Swanston Water Line Replacement Project No.800250 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Casey Lane and Swanston Lane Project Description and Purpose This project would replace approximately 1,800 feet of deteriorating 6” cast iron water line with 10” ductile iron pipe on Swanston Lane between Leavesley Road and Forest Street, and replace approximately 600 feet of deteriorating 4” cast iron line with 10” ductile iron pipe on Casey Lane between Monterey Road and Swanston Lane. This project also includes replacing service laterals with new 1” and 2” copper service lines, installation of associated valves and fire hydrants, and abandonment of the existing 4” water line. Project Justification These water lines have experienced numerous leaks and have reached the end of their useful life, which could result in catastrophic failure if not replaced. This project will save City staff repair time and water loss from leaks, and improve fire flow pressure to nearby commercial land uses. The current pavement condition on Casey and Swanston Lanes is failed to poor. As a result, Casey Lane will require full reconstruction and Swanston Lane will require a grind and overlay.Although not included in this project’s cost estimate, the paving improvements could be combined with the water line project, which would provide a cost savings by constructing these improvements as one project. In addition to Enhancing Public Safety Capabilities, this project would also meet the Council Strategic Goals of Ensuring Financial Stability and Ensuring Neighborhoods Benefit Equally from City Services. Master Planning Documents This project is not listed in any master plan document, but will provide reliable and enhanced service for existing customers and to serve anticipated future growth. Leavesley Rd Forest St Swanston Ln 26 Back to Top 3.E.c Packet Pg. 123 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800250) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $11,000 $11,000 Design $223,800 $223,800 CEQA $11,000 $11,000 Construction $1,947,000 $1,947,000 Con. Support $310,200 $310,200 Other Fees $103,000 $103,000 Total $ $245,800 $2,360,200 $ $ $ $ $2,606,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise (720)$245,800 $2,360,200 $2,606,000 Total $ $245,800 $2,360,200 $ $ $ $ $2,606,000 Financial Comments This project is funded by the Water Enterprise Fund (720)since it is considered maintenance and upkeep of the water system. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact This project will create a reduction in maintenance costs associated with the aged and undersized infrastructure that will be replaced. 27 Back to Top 3.E.c Packet Pg. 124 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Bridge Preventative Maintenance Program Project No.800260 Category Streets: Bridges Department Public W orks:Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Six Bridges at Various Locations within the City Project Description and Purpose In April 2006 Caltrans announced the creation of the Local Assistance Bridge Preventative Maintenance Program (BPMP). The BPMP program is funded through the Federal Highway Administration (FHWA) Highway Bridge Program (HBP), which, for the City of Gilroy, is administered through Caltrans District 4 Local Assistance. This project includes cleaning and treating bridge decks with High Molecular Weight Methacrylate (HMW M) at six bridges throughout the City. The project will also include replacing traffic stripes and pavement markings, and other incidental and appurtenant work necessary for the proper construction of the improvements. Project Justification The purpose of the project is to extend the life of bridges by performing certain qualifying items of work, classified as “preventative maintenance”, to keep these bridges in structurally good condition while conserving limited funds for other bridges which may require major rehabilitation or replacement. Master Planning Documents This project is not listed in any master plan document, but provides for safe and well-maintained travel way as identified in the City’s Traffic Circulation Master Plan. 28 Back to Top 3.E.c Packet Pg. 125 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800260) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $42,072 $42,072 Construction $200,000 $200,000 Con. Support $142,909 $142,909 Total $42,072 $342,909 $ $ $ $ $384,981 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Transportation Grants Fund (224) $304,385 $304,385 Gas Tax 2103 Fund (213)$42,072 $38,524 $80,596 Total $42,072 $342,909 $ $ $ $ $384,981 Financial Comments A large portion of the Construction and Construction Engineering/Management Services for this project will be funded through the FHWA’s Highway Bridge Program (88.53%), which will be reimbursed to the City upon completion of the project. The City’s match (11.47%)to the project is funded out of Gas Tax Fund 213. Estimated Project Schedule Project Phase Timeline Project Design FY19 Project Advertisement FY20 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no new operational costs associated with this project. 29 Back to Top 3.E.c Packet Pg. 126 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Replace Station Alerting System – All Fire Stations Project No.800300 Category Facilities: Building Systems Department Fire Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location Chestnut, Las Animas, and Sunrise Fire Stations Project Description and Purpose This project would replace the emergency altering system at the City’s three fire stations: Chestnut Fire Station – Chestnut Street/Ninth Street Las Animas Fire Station – Wren Avenue/Welburn Avenue Sunrise Fire Station – Sunrise Drive East of Comanche Street Project Justification The City’s current emergency alerting system is technologically out of date and experiences consistent failures. Between August 2018 and February 2019, the Las Animas Fire Station alone experienced over 60 station emergency alert system failures. These failures cause significant delays in responding to emergencies. Replacing the system with a state of the art system meets the City Council strategic goals of Enhancing Public Safety Capabilities. A new system will allow the City’s emergency response personnel to provide improved response capabilities. The Fire Department contracts with Santa Clara County Communications (SCCC) to repair and maintain the City’s emergency alerting system. SCCC was able to create a temporary patch to the system to fix the problem, but this patch cannot be maintained long term. Master Planning Documents This project is not listed in any master plan documents. 30 Back to Top 3.E.c Packet Pg. 127 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (800300) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $6,600 $6,600 Construction $291,200 $291,200 Con. Support $2,200 $2,200 Total $300,000 $ $ $ $ $300,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Equipment Outlay Fund (605)$300,000 $300,000 Total $300,000 $ $ $ $ $300,000 Financial Comments This project is fully funded by the Equipment Outlay Fund (605). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There is a one-time $40k cost for CAD software interface between Dispatch and the station alerting system.Starting in year two, there is an ongoing annual maintenance cost of $3,600 for this CAD interface. 31 Back to Top 3.E.c Packet Pg. 128 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Automated Flexnet Water Meter Installation Project No.800310 Category Water: Meters Service Lines Department Public W orks:Water Project Type Rehabilitation Project Manager Water Operations Supervisor Council Priorities Ensure Financial Stability Location Citywide Project Description and Purpose This project would continue the ongoing process of converting all radio read meters to Advanced Meter Infrastructure (AMI). The City currently has approximately 4,000 meters to upgrade.All of the water meters in the City are already “radio read,” but they require a reader to be in the vicinity of the meter. This project would allow real-time meter reading capabilities. This would enable leaks to be identified more quickly, monitoring for concerning activity, verification of billing data, and any needed updating for records. Over 70% of the City’s water meters have already been upgraded. Project Justification In 2012, with City Council approval, staff began exchanging traditional residential water meters with AMI meters. AMI meters provide the City with remote access to water consumption information. This information has enabled the City to notify customers of water leaks, saving them money and reducing overall water demand. This has been a cornerstone of the City’s water conservation program and targets non-beneficial uses of water. As of July 2019, approximately 11,000 out of 15,000 meters have been upgraded to AMI meters. Master Planning Documents This project is not listed in any master plan document. 32 Back to Top 3.E.c Packet Pg. 129 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800310) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $55,000 $55,000 Construction $1,760,000 $1,760,000 Total $ $ $ $1,815,000 $ $ $ $1,815,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$1,815,000 $1,815,000 Total $ $ $ $1,815,000 $ $ $ $1,815,000 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact There will be reduced operational costs for reading and maintaining meters in the future, allowing staff to focus on other operational needs. 33 Back to Top 3.E.c Packet Pg. 130 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Shared-Cost Sidewalk Replacement Program Project No.800320 Category Streets: Curbs & Sidewalks Department Public W orks:Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of this program is to assist property owners in maintaining their sidewalk in a safe manner. In doing so, the program assists residents in maintaining the condition of walkways for which they have maintenance responsibility. To assist the property owners with these repairs, the current program reimburses 50% of the sidewalk repair cost and 100% of any other repairs in the City’s right- of-way, including; curb and gutter, driveway approach, street repair, tree removal (if warranted), and replacement. To date the City has had over 1,500 residential participants, and has expended over $5 million. Project Justification According to the California Streets and Highway Code, the owner of a property fronting a public street must maintain the sidewalk, curb and gutter, and park strip area in a condition that will not endanger persons or property, or interfere with the convenient use of the area. The current sidewalk program began in 1994. Without this reimbursement mechanism, residents would be less likely to maintain the structural quality of their sidewalk and curb, leaving the sidewalk system in a poor and unsafe condition. Master Planning Documents This project is not listed in any master plan. 34 Back to Top 3.E.c Packet Pg. 131 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800320) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $7,000 $7,000 $14,000 Construction $238,000 $238,000 $476,000 Con. Support $11,000 $11,000 $22,000 Total $ $256,000 $256,000 $ $ $ $ $512,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sidewalk Reserve Fund (200)$256,000 $256,000 $512,000 Total $ $256,000 $256,000 $ $ $ $ $512,000 Financial Comments This project has been ongoing since 1994. Council has continually supported the program and has appropriated funds for the program for FY20.It is recommended that this project continue to be funded for FY21 and FY22, and further evaluated after the completion of the sidewalk condition assessment which is scheduled for FY21. This will provide a better understanding of the City’s overall sidewalk conditions and the budget needs to provide a continuous and safe sidewalk system. Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no operational costs associated with this project. 35 Back to Top 3.E.c Packet Pg. 132 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Pavement Markings Project No.800330 Category Streets:Pavement Markings Department Public W orks:Engineering Project Type Rehabilitation Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of this project is to upgrade and refresh existing pavement markings as needed throughout the City per the requirements set forth by the California Department of Transportation (Caltrans). Since 2017, the Council has approved an annual contract to restripe city streets and maintain longitudinal pavement markings to a minimum level of retro-reflectivity. To date, the approved funds have been expended through the restriping of approximately 127,000 linear feet of pavement markings. It is estimated that there are a total of approximately 1.2 million linear feet of markings throughout the City. Project Justification Per the recently adopted 2019 California Manual on Uniform Traffic Control Devices (MUTCD), local governments are required to maintain a minimum level of retro-reflectivity for longitudinal pavement markings. This new standard promotes safety while providing sufficient flexibility for agencies to choose a maintenance method that best matches their specific conditions. Table 3A-1 of the California MUTCD provides the minimum required levels for different types of pavement markings at various types of locations. It is recommended that this type of project be continued on an annual basis because the retro-reflectivity of pavement striping and markings will degrade over time, and can pose a safety hazard for drivers and pedestrians. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. 36 Back to Top 3.E.c Packet Pg. 133 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800330) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $11,000 $11,005 $11,269 $11,620 $11,985 $58,100 Construction $170,000 $175,100 $180,400 $185,800 $191,400 $902,700 Con. Support $6,000 $6,505 $6,669 $6,920 $7,085 $35,000 Total $187,000 $192,610 $193,338 $204,340 $210,470 $992,808 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Vehicle Registration Fee (225) $187,000 $192,610 $198,338 $204,340 $210,470 $992,808 Total $187,000 $192,610 $198,338 $204,340 $210,470 $992,808 Financial Comments This project will be funded using Vehicle Registration Fee (225) funds. Estimated Project Schedule Project Phase Timeline Project Design FY21 and Ongoing Project Advertisement FY21 and Ongoing Project Construction FY21 and Ongoing Project Completion FY21 and Ongoing Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no new operational costs associated with this project. 37 Back to Top 3.E.c Packet Pg. 134 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa /Church Traffic Signal Installation Project No.EN2110 Category Streets: Traffic Signals Department Public W orks:Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Luchessa Avenue and Church Street Project Description and Purpose This project will design and construct a four-way, six-phase traffic signal at the Luchessa Avenue/Church Street intersection. The signal will have dedicated left-turn phasing for the east-west movements on Luchessa Avenue and passive left-turn phasing for the north-south movements on Church Street.The project will include pedestrian countdown timers as well as other pedestrian and lighting safety improvements at the intersection. Project Justification A signal warrant analysis was conducted for this intersection in late 2019. Signal warrants were close to being met, which would justify installation of traffic signal improvements. With increased traffic expected over the next several years, it is expected that signal warrants for this location will be met in the next two years.Completing the signal design improvements in advance will put the City in a position to put the project out to bid for construction once the signal warrants are met. This project will enhance safety at this intersection. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. Two-Way Stop Control at Luchessa Avenue and Church Street 38 Back to Top 3.E.c Packet Pg. 135 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2110) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $7,700 $7,700 Design $59,400 $59,400 CEQA $2,200 $2,200 Construction $707,000 $707,000 Con. Support $23,100 $23,100 Total $ $ $ $69,300 $730,100 $ $ $799,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total TIF (433)$69,300 $730,100 $799,400 Total $ $ $ $69,300 $730,100 $ $ $799,400 Financial Comments This project is fully funded through the Traffic Impact Fee Program (433). Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact There would be minimal on-going maintenance costs associated with this project. 39 Back to Top 3.E.c Packet Pg. 136 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Mantelli/Kern Traffic Signal Installation Project No.EN2114 Category Streets: Traffic Signals Department Public Works:Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Mantelli Drive and Kern Avenue Project Description and Purpose This project will design and construct a four-way, eight-phase traffic signal at the intersection of Mantelli Drive and Kern Ave. The signal will have dedicated left-turn phasing for the east-west approaches along Mantelli Drive and the north-south approaches along Kern Avenue. The project will include pedestrian count-down timers, intersection pedestrian improvements, and safety lighting. Project Justification Currently this skewed intersection at Mantelli Drive (a four-lane, two-way undivided roadway) and Kern Avenue (a two-lane, two-way undivided roadway) is all-way stop controlled. However, the geometry of the intersection has made it difficult for pedestrians and bicyclists to cross the intersection. Under General Plan buildout conditions, this intersection is projected to meet traffic signal warrants. In the meantime, pedestrian and bicycle volumes are projected to increase due to the intersection’s proximity to Rod Kelley Elementary School, and the recent installation of Class II bike lanes along Mantelli Drive. This intersection has long been the subject of numerous grievances to the Gilroy Unified School District as well as Safe Routes to School groups. Master Planning Documents A traffic signal at this location is included in the Traffic Circulation Master Plan and the Traffic Impact Fee program as Intersection Number 7. All-Way Stop Control at Mantelli Drive and Kern Avenue 40 Back to Top 3.E.c Packet Pg. 137 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2114) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $8,800 $8,800 Design $66,000 $66,000 CEQA $2,200 $2,200 Construction $776,000 $776,000 Con. Support $25,300 $25,300 Total $ $74,800 $803,500 $ $ $ $ $878,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total TIF (433)$74,800 $803,500 $878,300 Total $ $74,800 $803,500 $ $ $ $ $878,300 Financial Comments This project will be funded using Traffic Impact Fee (TIF) funding (433). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact Once completed, the operation and maintenance cost for the traffic signal is estimated at $6,500 annually. 41 Back to Top 3.E.c Packet Pg. 138 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey/I.O.O.F. Traffic Signal Installation Project No.EN2116 Category Streets: Traffic Signals Department Public W orks:Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Monterey Street and I.O.O.F. Avenue Project Description and Purpose This project will design and construct a four-way, four-phase traffic signal at the intersection of Monterey Street and I.O.O.F. Avenue. The signal will have passive left-turn phasing for the north- south and east-west approaches (including the private driveway). The project will include pedestrian countdown timers as well as other pedestrian and lighting safety improvements at the intersection. As part of the Monterey Street Pavement Rehabilitation project, a pedestrian Rectangular Rapid Flashing Beacon (RRFB) system was installed in 2019 to increase pedestrian safety as part of the Safe Routes to School Action Plan. Phase I (design) of the traffic signal improvements will begin as soon as the signal warrants are met. Phase II (construction) will begin as funding is available. Project Justification A signal warrant analysis was conducted for this intersection in late 2019. Signal warrants were close to being met, which would justify installation of the signal improvements. With increased activity in downtown and increased traffic expected over the next several years, it is expected that signal warrants for this location will be met in the next two years. Completing the signal design improvements in advance will put the City in a position to put the project out to bid for construction once the signal warrants are met. This project will enhance safety at this intersection. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. One-Way Stop Control at Monterey Street and I.O.O.F. Avenue 42 Back to Top 3.E.c Packet Pg. 139 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2116) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $7,700 $7,700 Design $77,700 $77,700 CEQA $2,200 $2,200 Construction $736,000 $736,000 Con. Support $24,200 $24,200 Total $ $ $ $87,600 $760,200 $ $ $847,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total TIF (433)$87,600 $760,200 $847,800 Total $ $ $ $87,600 $760,200 $ $ $847,800 Financial Comments This intersection is not currently included in the City’s Traffic Impact Fee (TIF) program. However, with the upcoming update to the TIF program following the update of the Transportation Master Plan, the project location will be added, and TIF funds will then be available for project funding. Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact Once completed, the operation and maintenance cost for the traffic signal is estimated at $6,500 annually. 43 Back to Top 3.E.c Packet Pg. 140 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Church Street Storm Drain Extension – Seventh to 7233 Church Project No.EN2123 Category Storm: Storm Collection Department Public W orks: Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Church/Seventh Intersection to 7233 Church Street Project Description and Purpose The purpose of this project is to design and construct approximately 500 linear feet of new 12” storm drain pipe along Church Street from the Church Street/Seventh Street intersection to 7223 Church Street. The project scope includes: Install 500 linear feet of reinforced concrete pipe Install catch basins Connect new pipes to existing storm drain system Project Justification Church Street from Sixth Street to Eighth Street currently does not have a storm drain pipe. The system is designed to accommodate surface flow along the gutter from Sixth Street to Eighth Street. Due to uplifted curb and gutter along this segment, the surface is obstructed which causes temporary flooding at the intersection of Seventh Street and Church Street. The Operations Division has received numerous comments due to the flooding at this location and has had to expend resources. During moderate rain events the flooding has reached Church Street, which experiences relatively high traffic volumes and travel speeds. This type of flooding combined with higher travel speeds can create safety issues such as hydroplaning. Master Planning Documents This project is not in any master plan document.Eighth StSeventh StChurch StProject Area 44 Back to Top 3.E.c Packet Pg. 141 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2123) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $1,100 $1,100 Design $50,600 $50,600 CEQA $1,100 $1,100 Construction $237,000 $237,000 Con. Support $44,000 $44,000 Total $ $ $52,800 $281,000 $ $ $ $333,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Storm Drain Impact Fee (420)$52,800 $281,000 $333,800 Total $ $ $52,800 $281,000 $ $ $ $333,800 Financial Comments This project is an expansion of the City’s storm drainage system that is providing new infrastructure so can be funded through the Storm Drain Impact Fee (420). Estimated Project Schedule Project Phase Timeline Project Design FY22 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 45 Back to Top 3.E.c Packet Pg. 142 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Miller and Third Storm Drain Rehabilitation Project No.EN2128 Category Storm Collection Department Public W orks/Storm Drain Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Miller Avenue and Third Street Project Description and Purpose This project would design and construct approximately 100 linear feet of new 18” storm drain pipe in the vicinity of the Miller Avenue/Third Street intersection. The project scope includes: Remove and replace 100 linear feet of existing 12” reinforced concrete pipe (RCP) with 18” RCP. Remove and relocate existing catch basin Connect new pipes to existing storm drain system Project Justification The existing catch basin at the intersection of Miller Avenue and Third Street is not optimally located. During moderate rain events,flood waters have extended from Third Street to Miller Avenue where there is high volume of vehicle at higher speed. This flooding may cause safety issues such as hydroplaning. Additionally, the storm drain lateral pipe that is connecting this catch basin to the main line is also acting as a mainline carrying additional volume from upper stream of this intersection. This lateral is undersized and is restricting optimal flow to the mainline. By relocating and up-sizing this line, flooding within this intersection will be eliminated and will restore additional operation capacity to respond to other locations. Master Planning Documents This project supports segment PR020S of the City of Gilroy 2004 Storm Drainage System Master Plan. Third StSanta Theresa DrMiller AveProject Area 46 Back to Top 3.E.c Packet Pg. 143 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2128) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $37,400 $37,400 CEQA $1,100 $1,100 Construction $153,000 $153,000 Con. Support $28,600 $28,600 Total $ $ $ $38,500 $181,600 $ $ $220,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Storm Drain Impact Fee (420)$38,500 $181,600 $220,100 Total $ $ $ $38,500 $181,600 $ $ $220,100 Financial Comments This project is an expansion of the City’s storm drainage system for capacity and is eligible for funding through the Storm Drain Impact Fee (420). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 47 Back to Top 3.E.c Packet Pg. 144 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey and Luchessa Storm Drain Modifications Project No.EN2129 Category Storm: Storm Collection Department Public W orks: Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Monterey Road and Luchessa Avenue Project Description and Purpose This project would design and construct two storm drain catch basins at the intersection of Monterey Road and Luchessa Avenue. The project scope includes: Install 120 linear feet of reinforced concrete pipe Install 2 catch basins Connect new pipes to existing storm drain system Project Justification There is currently only one catch basin at the intersection of Monterey Road and Luchessa Avenue that collects the storm water for this area. The catch basin is located at the northwest corner and is not sufficient in collecting storm water for the other three corners. As this is a large intersection with higher crown/slope along the roadway, there is no path for the water to travel to this existing catch basin. During moderate rain events, the flooding has reached Monterey Road where there is high volume of vehicle at higher speed. This flooding may cause safety issues such as hydroplaning. By installing two new catch basins at the northeast and southeast corner, flooding at this intersection will be eliminated restoring additional operation capacity to respond to other locations. The southwest corner can be constructed once the fronting property is constructed. Master Planning Documents This project supports the City of Gilroy 2004 Storm Drainage System Master Plan and the 2020 General Plan. Luchessa Ave Project Area 48 Back to Top 3.E.c Packet Pg. 145 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2129) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $36,300 $36,300 CEQA $1,100 $1,100 Construction $165,000 $165,000 Con. Support $31,900 $31,900 Total $ $37,400 $196,900 $ $ $ $ $234,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Storm Drain Impact Fee (420)$37,400 $196,900 $234,300 Total $ $37,400 $196,900 $ $ $ $ $234,300 Financial Comments This project is an expansion of the City’s storm drainage system, and is eligible for funding by the Storm Drain Impact Fee Fund (420). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal and added to the maintenance schedule. 49 Back to Top 3.E.c Packet Pg. 146 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Traffic Signal Upgrades Citywide Project No.EN2136 Category Streets: Traffic Signals Department Public W orks:Engineering Project Type Replacement Project Manager City Transportation Engineer Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose The purpose of this project is to assess the consistency of the City’s traffic signal equipment, and make improvements so all 33 City-owned and controlled signalized intersections have the same signal equipment. Each signalized intersection should have the same type 2070 signal controller, cabinet, controller software, battery back-up system, pedestrian count-down timer, Accessible Pedestrian Signal (APS) push button heads, and video detection. In addition to replacing the needed signal equipment listed above to ensure equipment consistency, the project will also include replacing underground loop traffic detectors with overhead video assisted traffic detection. Project Justification Having consistent signal equipment at all City signalized intersections will save on maintenance costs and provide the best operational efficiency and safety for our residents. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan. 50 Back to Top 3.E.c Packet Pg. 147 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2136) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $10,000 $10,000 $20,000 Construction $140,000 $140,000 $280,000 Total $ $150,000 $150,000 $ $ $ $ $300,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax Fund 2105 (209)$150,000 $150,000 $300,000 Unfunded Total $ $150,000 $150,000 $ $ $ $ $300,000 Financial Comments This project is being funded for the first two years by the Gas Tax Fund 2105 (209). Funding will need to be identified in FYs 23-25. Estimated Project Schedule Project Phase Timeline Project Design FY21 – FY22 Project Advertisement FY21 – FY22 Project Construction FY21 – FY22 Project Completion FY21 – FY22 Ongoing Operational Cost Impact There are no net, new operational costs for this project. Battery back-up systems are required to be replaced every five years at a total cost of replacement of $1,000 per location. 51 Back to Top 3.E.c Packet Pg. 148 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Utility Undergrounding – Monterey St – Eighth to Tenth Project No. EN2137 Category Engineering: PG&E Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Revitalize Downtown, Ensure Financial Stability Location Monterey St between Eighth and Tenth Streets Project Description and Purpose This project would underground the existing overhead utility lines along Monterey Street between Eighth Street and Tenth Street using PG&E Rule 20A Fund Credits. The project could include sidewalk improvements, stormwater treatment improvements, street improvements, paving improvements, and other utility coordination efforts. Project Justification Per California Public Utilities Commission (CPUC) mandates, Pacific Gas and Electric (PG&E) sets aside funding each year for local agencies. Funding is allocated for undergrounding overhead utilities in order to prevent future calamities. The City of Gilroy has an accumulated balance in excess of $3,000,000 of these funds. Undergrounding utilities along Monterey Street, one of the primary roadways leading into the City’s Transit Center and Downtown, would enhance the visual characteristics of the area and enhance economic development. Master Planning Documents This project supports the Downtown Strategic Plan by supporting the downtown. Typical Overhead Distribution Line Conduit and Trench for Underground Distribution 52 Back to Top 3.E.c Packet Pg. 149 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2137) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Pre-Design $37,400 $37,400 Design $224,400 $224,400 CEQA $18,700 $18,700 Construction $1,695,000 $1,695,000 Con. Support $93,500 $93,500 Total $ $ $280,500 $1,788,500 $ $ $ $2,069,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Transportation Grant Fund (224) $280,500 $1,788,500 $2,069,000 Total $ $ $280,500 $1,788,500 $ $ $ $2,069,000 Financial Comments This project is funded through PG&E Undergrounding Credits. The project is estimated at $2,069,000. Per PG&E, as of April 2019, the City of Gilroy has 3,143,259 work credits ($3,143,259 value) that can be utilized for undergrounding. With each work credit equaling one dollar of work that PG&E would put towards the work they would perform on the project, there should be adequate funding for this project. Funding for this project is from in the Transportation Grant Fund (224) which will be reimbursed from PG&E’s Rule 20A fund. Estimated Project Schedule Project Phase Timeline Project Design FY22 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact Operational cost will be added to the current operating budget. 53 Back to Top 3.E.c Packet Pg. 150 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Automall/Luchessa Traffic Signal Installation Project No.EN2146 Category Streets:Traffic Signals Department Public W orks: Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Automall Parkway and Luchessa Avenue Project Description and Purpose This project will design and construct a four-way, eight-phase traffic signal at the intersection of Automall Parkway and Luchessa Avenue. The signal will have dedicated left-turn phasing for the east-west movements along Luchessa Avenue and the north-south movements along Automall Parkway. The project will include pedestrian count-down timers, intersection pedestrian improvements, safety lighting, and coordination with the Union Pacific Railroad company. Project Justification This intersection currently meets traffic signal warrants for the installation of signal improvements. This intersection has long been a high area of concern for residents as well as the business district south of the City. Currently this intersection is one-way stop controlled on southbound Automall Parkway. However, the high volume of trucks and passenger vehicles has degraded the level of service for this intersection. The installation of signal improvements will improve the safety of the intersection and optimize this intersection with minimal interference/conflict with the nearby at-grade railroad crossing. Master Planning Documents This traffic signal is listed in the Traffic Circulation Master Plan and the Traffic Impact Fee program under Intersection Number 26. AutomallPkwyLuchessa Ave Project Area 54 Back to Top 3.E.c Packet Pg. 151 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2146) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $7,700 $7,700 Design $85,000 $85,000 CEQA $2,200 $2,200 Construction $663,000 $663,000 Con. Support $22,000 $22,000 Total $ $94,900 $685,000 $ $ $ $ $779,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total TIF (433)$94,900 $685,000 $779,900 Total $ $94,900 $685,000 $ $ $ $ $779,900 Financial Comments This project is funded through Traffic Impact Fees (433). It includes additional funding for coordination with the Union Pacific Railroad during design. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact Once completed, the operation and maintenance cost for the traffic signal is estimated at $7,500 annually. 55 Back to Top 3.E.c Packet Pg. 152 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Sidewalk/Curb Ramp Project Project No.EN2147 Category Streets: Curbs & Sidewalks Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Neighborhood Revitalization Strategy Area Project Description and Purpose This project will install new sidewalk (gap closures) and curb ramps, both new and replacement of non-compliant existing ramps, where eligible for annual Community Development Block Grant (CDBG) funding. Currently, these improvements can happen only in the City’s Neighborhood Revitalization Strategy Area (NRSA). Depending on the potential adoption of a city wide neighborhood revitalization area designation, these funds may be used more broadly throughout the City in the future. Project Justification The City is required to install and maintain ADA accessible curb ramps and accessible sidewalk along publicly accessible pathways within the City. This project will focus on installing and upgrading ADA curb ramps in areas approved for CDBG funds expenditure. Consideration will also be given to locations along streets scheduled to be paved under the annual Street Resurfacing Project, which is funded using Measure B and SB-1 funds. This will allow the maximum use of the paving funds for asphalt rehabilitation as opposed to using paving funding for curb ramp work. Construction of these compliant new curb ramps will improve the accessibility and safety for the pedestrians in Gilroy. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 56 Back to Top 3.E.c Packet Pg. 153 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2147) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $9,900 $9,900 $9,900 $9,900 $9,900 $49,500 CEQA $1,100 $1,100 $1,100 $1,100 $1,100 $5,500 Construction $159,000 $159,000 $159,000 $159,000 $159,000 $795,000 Con. Support $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Total $ $175,000 $175,000 $175,000 $175,000 $175,000 $ $875,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total CDBG (254)$175,000 $175,000 $175,000 $175,000 $175,000 $875,000 Total $ $175,000 $175,000 $175,000 $175,000 $175,000 $ $875,000 Financial Comments This project is funded uses CDBG funding (254). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no operational costs associated with this project. 57 Back to Top 3.E.c Packet Pg. 154 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name First/Kern Traffic Signal Installation Project No.EN2156 Category Streets: Traffic Signals Department Public W orks: Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location First Street and Kern Avenue Project Description and Purpose This project will design and construct a new traffic signal at the intersection of First Street and Kern Avenue. The project will also include pedestrian count-down timers,safety lighting, and associated signing and striping improvements. Project Justification This one-way stop-controlled intersection currently meets traffic signal warrants for the installation of signal improvements.The high traffic volumes at this intersection have increased vehicular delay and degraded the level of service to an unacceptable condition. In addition, a new residential development is proposed to be constructed near the northeast corner of this intersection. The residential development is in the project design and entitlement phase. Once this development is constructed and occupied, it will generate additional traffic that will impact this intersection by increasing delay and further degrading the level of service. The installation of signal improvements at this location will improve the delay and level of service to an acceptable condition. These improvements will also enhance the safety of all road users, including pedestrians, bicyclists, and motorists. Master Planning Documents This traffic signal is identified in the Traffic Circulation Master Plan and the Traffic Impact Fee program as Intersection Number 11.Kern AveWren AveFirst StProject Area 58 Back to Top 3.E.c Packet Pg. 155 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2156) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $28,600 $28,600 Design $125,400 $125,400 CEQA $3,300 $3,300 Construction $642,000 $642,000 Con. Support $91,300 $91,300 Total $ $157,300 $733,300 $ $ $ $ $890,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total TIF (433)$157,300 $733,300 $890,600 Total $ $157,300 $733,300 $ $ $ $ $890,600 Financial Comments This project is funded out of the Traffic Impact Fee Fund (433). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact The operation and maintenance cost for the traffic signal is estimated at $7,500 annually. 59 Back to Top 3.E.c Packet Pg. 156 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Ranch Site Building and Trailer Demolition Project No.PK2104 Category Parks and Trails: Buildings Department Public W orks: Parks Project Type Rehabilitation Project Manager Parks Development Manager Council Priorities Enhance Public Safety Capabilities Location 7049 Miller Avenue Project Description and Purpose This project would demolish two derelict structures, a construction trailer and the Glen Ranch house, located in the Ranch Site Addition of Christmas Hill Park. These structures, which are not part of the Parks Master Plan, are located near the Miller Red Barn, which was placed on the National Register of Historic Places in 2016.The failing construction trailer is left over from the 1996 DeBell Uvas Creek Park Preserve Restoration Project. The trailer and Glen Ranch house are uninhabitable, beyond repair, unsellable,and are nuisances.These structures were previously scheduled to be demolished; however, the work was cancelled due to the 2008-09 recession. Project Justification This project would eliminate potential health and safety hazards caused by deteriorating, unusable structures, which would also reduce the City’s liability for any related damage or injuries. W ork should be scheduled as soon as is practicable, as this project is already more than 10 years overdue. Master Planning Documents This project is not in a master plan document Miller Red Barn Construction Trailer Glen Ranch House 60 Back to Top 3.E.c Packet Pg. 157 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2104) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $2,500 $2,500 Construction $50,000 $50,000 Total $52,500 $ $ $ $ $52,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Capital Projects Fund (400)$52,500 $52,500 Total $ $52,500 $ $ $ $ $52,500 Financial Comments Funding for this project will be through a transfer from the General Fund to the Capital Projects Fund (400). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact Operational and maintenance costs will be reduced once the two derelict structures are demolished. 61 Back to Top 3.E.c Packet Pg. 158 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Citywide Sewer Main Repair and Rehabilitation Project No.SW 2101 Category Wastewater: Sewer Collection Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This annual project will include sewer main repairs that are beyond the capability of City Maintenance Crews who perform typical spot repairs.The project would include various locations identified through regular video inspection activities performed by Maintenance Crews, and include engineering design, construction,construction management, and inspection. The work will include various diameters of pipe in locations throughout the City. The first year of the project may also include identifying larger project areas or locations needing repair,and scoping the required work to be completed in subsequent years under separate contracts. Project Justification The City approved the purchase of a Closed Circuit Television Inspection (CCTV)unit. Staff has been trained and certified in pipeline assessment. Use of the CCTV to evaluate the system and identify necessary repairs began in early 2020. Funds are needed to address defects in the pipes that are identified through this process, and that require immediate attention. The work will start by identifying locations needing repairs as part of an Operations program. In subsequent years, repairs at additional locations will be added based upon the programming of CCTV inspections. These repairs are significant because the locations are potentially citywide, including residential, downtown, industrial and near Waters of the State. Master Planning Documents This project provides reliable and enhanced sewer service for existing customers and anticipated growth, which is the focus of the City’s 2004 Sewer System Master Plan. 62 Back to Top 3.E.c Packet Pg. 159 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2101) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 CEQA $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Construction $126,500 $126,500 $126,500 $126,500 $126,500 $632,500 Con. Support $12,500 $12,500 $12,500 $12,500 $12,500 $62,500 Total $ $150,000 $150,000 $150,000 $150,000 $150,000 $ $750,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Enterprise Fund (700)$150,000 $150,000 $150,000 $150,000 $150,000 $750,000 Total $ $150,000 $150,000 $150,000 $150,000 $150,000 $ $750,000 Financial Comments Funding for this is from the Sewer Enterprise Fund (700). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact This project addresses maintenance needs. Completion of this project could reduce operational costs. 63 Back to Top 3.E.c Packet Pg. 160 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Sewer Lateral Repair Program Project No.SW 2103 Category Wastewater: Sewer Collection Department Public W orks:Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would provide funds for a capital repair project each year to fix problem locations that have been identified through normal maintenance and operational activities in previous years. This project would provide an annual allowance, which may be expended or augmented, with approval. Normal flushing, response to backups, and CCTV inspections will be used to specifically identify locations which can be designed and constructed in subsequent years. In addition, areas with frequent customer concerns or service requests will be included in this program. FY21 will be the first year of data collection and project identification along with necessary CCTV inspections. The funds would be needed to start on this repair work in FY22. Project Justification This project will improve the City’s ability to prevent and respond to undue sewage spills and backups. Some repair projects are not identifiable at one time and may individually be too small to be considered for capital project bidding and construction. By gathering information from several sources and identifying a reasonable size project over several locations, the City can be responsive to the findings of the maintenance activities and be proactive in correcting deficiencies before there is a catastrophic failure event. In accordance with the City’s updated Purchasing Policy, the Public Works Department plans to issue a Job Order Contact/s (on-Call construction) for this work. The overall scope is small enough to allow for quick processing of drawings and specifications, making this approach more economical and reliable. Master Planning Documents This project is not listed in a master plan document. 64 Back to Top 3.E.c Packet Pg. 161 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2103) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $3,300 $3,400 $3,500 $3,600 $3,700 $17,500 Design $10,300 $3,400 $3,500 $3,600 $3,700 $17,500 Construction $92,400 $95,200 $98,100 $101,000 $476,400 Con. Support $4,500 $4,600 $4,700 $4,800 $23,000 Total $ $13,600 $103,700 $106,800 $110,000 $113,200 $ $447,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Enterprise Fund (700)$13,600 $103,700 $106,800 $110,000 $113,200 $447,300 Total $ $13,600 $103,700 $106,800 $110,000 $113,200 $ $447,300 Financial Comments This project is funded by the Sewer Enterprise Fund (700). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact Any of these repairs are intended to be neutral or reduce operating costs, and should also provide savings in unknown emergency costs by preventing potential serious system failures. 65 Back to Top 3.E.c Packet Pg. 162 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Asbestos Cement Sewer Pipe Replacement Citywide Project No.SW 2105 Category Wastewater: Sewer Collection Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would replace all Asbestos Cement and Reinforced Concrete Pipe within the City’s wastewater collection system. The project includes nine locations for a total of 1,740 linear feet. The work will include replacing pipes of various diameters in locations throughout the City. The first year will include verifying the locations, designing the improvements, and developing one or more construction contracts to be completed in subsequent years. Project Justification Hydrogen sulfide corrodes concrete pipes and may cause sinkholes where the pipe wall is breached and the surrounding soil is carried away. In addition, the wastewater may contaminate the soil. This project will start by identifying the locations needing pipe replacement. The City has five Asbestos Cement Pipe segments totaling 1,065 linear feet and four Reinforced Concrete Pipe segments totaling 675 linear feet, for a total of 1,740 linear feet of gravity lines in the collection system. These repairs are needed because of the potential for pipe collapse, which would undermine public streets and cause blockages in the sanitary sewer collection system. Master Planning Documents This project provides for reliable and enhanced sewer service for existing customers and to serve anticipated growth which is the focus of the City’s 2004 Sewer System Master Plan. 66 Back to Top 3.E.c Packet Pg. 163 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks)(SW 2105) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $4,400 $4,400 Design $146,300 $146,300 CEQA $15,400 $15,400 Construction $724,000 $724,000 Con. Support $115,500 $115,500 Total $ $166,100 $839,500 $ $ $ $ $1,005,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Enterprise Fund (700)$166,100 $839,500 $1,005,600 Total $ $166,100 $839,500 $ $ $ $ $1,005,600 Financial Comments This project is funded out of the Sewer Enterprise Fund (700). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact This project address maintenance needs.Completion of this project would reduce operational costs for trouble spots. 67 Back to Top 3.E.c Packet Pg. 164 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Carmel-Dowdy Alley – Sixth to Seventh Sewer Replacement Project No.SW 2106 Category Wastewater: Sewer Collection Department Public W orks:Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Carmel-Dowdy Alley from Sixth Street to Seventh Street Project Description and Purpose This project will replace and upgrade approximately 600 linear feet of existing 8” sewer pipe to a 10” sewer pipe in the alley between Carmel Street and Dowdy Street from Sixth Street to Seventh Street. Project Justification The City’s 2004 Sewer System Master Plan indicated that this portion of the subtrunk has a high likelihood of surcharging during wet weather conditions. Other portions of the subtrunk were replaced per the recommendation of the 1993 Sewer System Master Plan. Three portions of this subtrunk are recommended for replacement. Master Planning Documents This project is identified in the 2004 Sewer System Master Plan. Carmel StSixth StDowdy St Seventh StProject Area 68 Back to Top 3.E.c Packet Pg. 165 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2106) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $49,500 $49,500 CEQA $1,100 $1,100 Construction $189,000 $189,000 Con. Support $28,600 $28,600 Total $ $ $ $ $50,600 $217,600 $ $268,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Impact Fee (435) $50,600 $217,600 $268,200 Total $ $ $ $ $50,600 $217,600 $ $268,200 Financial Comments This project is funded by the Sewer Impact Fee (435) as it will upsize pipes within the sewer system to provide sufficient flow downstream based on new demand Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact No additional costs are expected. Completion of this project should reduce operational costs. 69 Back to Top 3.E.c Packet Pg. 166 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Large Diameter Sewer Rehabilitation Citywide Project No.SW 2107 Category Wastewater: Sewer Collection Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would repair sewer mains 10” and larger throughout the City that were inspected and assessed in 2009. The project includes various locations. The first year will include verifying the locations, design, and scoping. Construction will be completed in subsequent years. Project Justification The City hired a contractor to inspect and evaluate trunk sewer lines 10” in diameter and larger in 2009. A number of locations were identified as being severely impaired and requiring immediate attention. This project will start by addressing those identified locations, including ascertaining the locations and limits, starting with the information from 2009. In subsequent years additional locations will be added based upon more current inspections. These repairs are significant because of the volume of flow and the large areas that benefit from the trunk lines. Many of the large diameter trunks run through important commercial locations in the City and will therefore be significantly impacted if this project is not completed. Master Planning Documents This project provides for reliable and enhanced sewer service for existing customers and to serve anticipated growth,which is the focus of the City’s 2004 Sewer System Master Plan. 70 Back to Top 3.E.c Packet Pg. 167 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2107) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $168,300 $168,300 CEQA $2,200 $2,200 Construction $761,000 $761,000 Con. Support $137,500 $137,500 Total $ $170,500 $898,500 $ $ $ $ $1,069,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Enterprise Fund (700)$170,500 $898,500 $1,069,000 Total $ $170,500 $898,500 $ $ $ $ $1,069,000 Financial Comments This project is funded by the Sewer Enterprise Fund (700). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact This project addresses maintenance needs. Completion of this project should reduce operational costs. 71 Back to Top 3.E.c Packet Pg. 168 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey and Princevalle Sewer Network Project No.SW 2108 Category Wastewater: Sewer Collection Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Luchessa Avenue and Princevalle Street 2.69 Project Description and Purpose This project will replace and upgrade approximately 5,200 linear feet of existing sewer lines between the intersections of Princevalle Street/Tenth Street and Monterey Road/Luchessa Avenue. This replacement will consist of upsizing the current 16” and 18” sewer pipes to 21” and 24”, respectively. Project Justification The City’s 2004 Sewer System Master Plan indicated that this portion of the subtrunk may be undersized due to the growth in the western foothills of the City and recommended these that lines should be upsized. Alternative construction methods could be considered to save costs of construction and surface restoration.The recommended mitigation is to upgrade the size of existing pipes to accommodate the additional usage. Master Planning Documents This project is identified in the City’s 2004 Sewer System Master Plan. Luchessa Ave Princevalle Channel 72 Back to Top 3.E.c Packet Pg. 169 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2108) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $14,300 $14,300 Design $578,600 $578,600 CEQA $14,300 $14,300 Construction $2,530,000 $2,530,000 Con. Support $389,400 $389,400 Total $ $ $ $ $607,200 $2,919,400 $3,526,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Impact Fee (435)$607,200 $2,919,400 $3,526,600 Total $ $ $ $ $607,200 $2,919,400 $3,526,600 Financial Comments This project is eligible for funding using Sewer Impact Fee (435) funds as it will upsize sewer pipes to provide sufficient flows downstream based on new demand. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project would result in decreased maintenance costs due to reductions in cleaning time. 73 Back to Top 3.E.c Packet Pg. 170 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Old Gilroy – Chestnut to Forest Sewer Upgrade Project No.SW 2109 Category Wastewater: Manholes Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Old Gilroy Street between Forest St and Chestnut St Project Description and Purpose This project will redesign and modify a sewer manhole that has two sewer lines running through it, including the higher as a PVC pipe with the crown removed, and the lower being an older line that may now be abandoned. Investigation into the actual extent of the deeper, apparently abandoned line will allow for proper design of how best to remove this potential overflow location from being a concern. Project Justification Design and reconstruction of the sewer system in the area to correct the current condition is needed for clarity of operations and maintenance functionality. Failure to act would result in delayed response times to service calls and potential blockages that could result in impacts to the surrounding community and the Downtown. Master Planning Documents This project is not identified in any master plan. Project AreaOld Gilroy St 74 Back to Top 3.E.c Packet Pg. 171 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2109) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $29,700 $29,700 CEQA $1,100 $1,100 Construction $186,000 $186,000 Con. Support $25,300 $25,300 Total $ $ $ $30,800 $211,300 $ $ $242,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Enterprise Fund (700)$30,800 $211,300 $242,100 Total $ $ $ $30,800 $211,300 $ $ $242,100 Financial Comments The project is funded out of the Sewer Enterprise Fund (700). The scope of this project will not be fully known until the line can be investigated. The project cost estimate is therefore based on what is believed to be a “worst-case” scenario, and may be conservatively high. Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact No additional costs are expected. Completion of this project could reduce operational costs. 75 Back to Top 3.E.c Packet Pg. 172 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Seventh St – Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement Project No.SW 2111 Category Wastewater: Sewer Collection Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Seventh St btwn Carmel-Dowdy and Hanna-Rosanna Alleys Project Description and Purpose This project will replace and upgrade approximately 739 linear feet of existing 8” sewer pipe to a 10” sewer pipe on Seventh Street from the alley between Carmel Street and Dowdy Street to the alley between Hanna Street and Rosanna Street. This project is part of three segments to be replaced in this subtrunk. Project Justification The City’s 2004 Sewer Master Plan indicated that this portion of the subtrunk has a high likelihood of surcharging during wet weather conditions. Other portions of the subtrunk were replaced per the recommendation of the 1993 Sewer Master Plan. Three portions of this subtrunk are recommended for replacement. This segment is on the high frequency cleaning list maintained by Public W orks Operations. In addition to Enhancing Public Safety Capabilities, this project meets the City Council Strategic Goals of Ensuring Financial Stability and Ensuring Neighborhoods Benefit Equally from City Services. Master Planning Documents The City’s 2004 Sewer Master Plan recommended this portion of the sewer system to be upgraded. Seventh StCarmel StDowdy StHanna StRosanna StChurch StPrincevalle StProject Area 76 Back to Top 3.E.c Packet Pg. 173 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2111) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $37,400 $37,400 CEQA $1,100 $1,100 Construction $147,200 $147,200 Con. Support $19,800 $19,800 Total $ $ $ $ $38,500 $167,000 $205,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Sewer Impact Fee (435) $38,500 $167,000 $205,500 Total $ $ $ $ $38,500 $167,000 $205,500 Financial Comments This project is using Sewer Impact Fee (435) funds as the scope of this project is to upsize sewer pipes to provide sufficient flows downstream based on new demand. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. This project will reduce future maintenance costs. 77 Back to Top 3.E.c Packet Pg. 174 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Fire Hydrant Curb Painting and Blue Markers Project No.WT2104 Category Water: Fire Hydrants & Blow-Offs Department Public W orks:Water Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would involve painting red curbs in front of City-owned fire hydrants at various locations throughout the City.This project would also install blue raised pavement markers in the roadway in front of City-owned fire hydrants at various locations.This project would include painting approximately 6,000 linear feet of red curb and installing approximately 600 blue raised pavement markers. Project Justification The City’s standard plans call for 15 feet of painted red curb on each side of City-owned fire hydrants and blue raised pavement markers in the roadway. These improvements will help emergency personnel locate fire hydrants. Master Planning Documents This project is not identified in a master plan. Back to Top 78 3.E.c Packet Pg. 175 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2104) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $35,200 $35,200 Construction $659,000 $659,000 Con. Support $7,700 $7,700 Total $701,900 $ $ $ $ $701,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$701,900 $701,900 Total $701,900 $ $ $ $ $701,900 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 79 3.E.c Packet Pg. 176 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Broadway and Sargent Water Line Replacement Project No.WT2106 Category Distribution Department Public W orks/W ater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Broadway Street and Sargent Street Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 1,300 feet of 6” pipe to 8” pipe on Broadway Street between W ayland Lane and Hanna Street, and approximately 200 feet of 4” pipe to 8” pipe on Sargent Street from Broadway Street to 200 feet south of Broadway Street. Project Justification The City of Gilroy 2004 W ater System Master Plan estimated future water demand through buildout of the 2020 General Plan and proposed recommended water supply, storage, and distribution improvements based on a hydraulic network analysis. This included a Fire Flow analysis, which identified locations recommended for upgrades to ensure adequate fire protection capabilities. The Broadway and Sargent water lines have not been improved since that analysis. The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Carmel StBroadway St First St Back to Top 80 3.E.c Packet Pg. 177 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2106) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $108,900 $108,900 CEQA $1,100 $1,100 Construction $651,000 $651,000 Con. Support $79,200 $79,200 Total $ $110,000 $730,200 $ $ $ $ $840,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$110,000 $730,200 $840,200 Total $ $110,000 $730,200 $ $ $ $ $840,200 Financial Comments The water project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact This project’s operational costs would be nominal. Back to Top 81 3.E.c Packet Pg. 178 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Church and Gurries Water Line Replacement Project No.WT2108 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Gurries Drive between Hanna Street and Church Street Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 400 feet of 4” pipe to 6” pipe on Gurries Drive from Church Street to approximately 400 feet west of Church Street. Due to their close proximity to one another, this project could be combined with Project WT2109 (Church – Welburn to First Line Replacement). Project Justification The City of Gilroy 2004 W ater System Master Plan estimated future water demand through buildout of the 2020 General Plan and proposed recommended water supply, storage, and distribution improvements based on a hydraulic network analysis. This included a Fire Flow analysis, which identified locations recommended for upgrades to ensure adequate fire protection capabilities. The Church and Gurries water lines have not been improved since that analysis. The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Hanna StFirst St Project Area Church StGurries Dr Back to Top 82 3.E.c Packet Pg. 179 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2108) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $56,100 $56,100 CEQA $1,100 $1,100 Construction $229,000 $229,000 Con. Support $33,000 $33,000 Total $ $ $57,200 $262,000 $ $ $ $319,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720) $57,200 $262,000 $319,200 Total $ $ $57,200 $262,000 $ $ $ $319,200 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY22 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 83 Back to Top 3.E.c Packet Pg. 180 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Church Street – Welburn to First Water Line Replacement Project No.WT2109 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Church Street between Welburn Ave and First St Project Description and Purpose This project would upgrade approximately 2,000 feet of 6” cast iron water main to an 8” or greater ductile iron pipe along Church Street between Welburn Avenue and First Street. Due to their close proximity to one another, this project could be combined with Project WT2108 (Church and Gurries Line Replacement). Project Justification This project is required due to the large number of failures in this line that have required expensive repairs. The replacement of this line would save the City in staff overtime. All of the breaks on this line require large sections of pipe to be replaced. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the City’s 2004 W ater System Master Plan. Howson StFirst StChurch St Gurries DrWelburn AveBack to Top 84 3.E.c Packet Pg. 181 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2109) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $147,400 $147,400 CEQA $1,100 $1,100 Construction $854,000 $854,000 Con. Support $122,100 $122,100 Total $ $ $148,500 $976,100 $ $ $ $1,124,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720) $148,500 $976,100 $1,124,600 Total $ $ $148,500 $976,100 $ $ $ $1,124,600 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY22 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 85 Back to Top 3.E.c Packet Pg. 182 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Forest and Eighth Water Line Replacement Project No.WT2110 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Eighth Street between Alexander St and Forest St Project Description and Purpose This project would upgrade an existing water line to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 375 feet of 4” pipe to 6” pipe on Eighth Street between Alexander Street and Forest Street. Project Justification The City of Gilroy 2004 W ater System Master Plan estimated future water demand through buildout of the 2020 General Plan and proposed recommended water supply, storage, and distribution improvements based on a hydraulic network analysis. This included a Fire Flow analysis, which identified locations recommended for upgrades to ensure adequate fire protection capabilities. The Eighth Street water line has not been improved since that analysis. The Fire Marshal has indicated this project is necessary to allow for new construction and provide sufficient water pressure for Fire Operations. This project is recommended for design and construction as soon as possible to improve fire flows in the Gilroy water system. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Forest StEighth St Alexander StBack to Top 86 3.E.c Packet Pg. 183 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2110) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $56,100 $56,100 CEQA $1,100 $1,100 Construction $269,000 $269,000 Con. Support $38,500 $38,500 Total $ $ $ $57,200 $307,500 $ $ $364,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720) $57,200 $307,500 $364,700 Total $ $ $ $57,200 $307,500 $ $ $364,700 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 87 Back to Top 3.E.c Packet Pg. 184 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Steel Water Service Lines Replacement Citywide Project No.WT2111 Category Water: Meters & Service Lines Department Public W orks:Water Project Type Replacement Project Manager Water Operations Supervisor Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose This project would replace steel water service lines that may have lead fittings throughout the City. The City has approximately 400 steel service lines that need to be replaced within ten years. City staff will replace 200 of the smaller, less complicated services. The remaining larger and more complicated services may require design and construction to be performed by a consultant/contractor. Project Justification Per State of California law (SB 1398 and SB 427), community water systems must replace all known user service lines and their associated fittings that may contain lead and are actively used in the water distribution system. The Steel Service Lines Replacement project will enhance the health and safety of the community by ensuring the City’s water distribution system provides a reliable and adequate supply of safe drinking water. The majority of the steel service lines associated with this project are located within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. The City’s NRSA is an area of both low-income and minority concentration, and is in need of higher levels of investment to meet the needs of the community. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the City’s 2004 W ater System Master Plan. Back to Top 88 3.E.c Packet Pg. 185 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2111) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $58,300 $58,300 CEQA $2,200 $2,200 Construction $330,000 $330,000 Con. Support $44,000 $44,000 Total $ $60,500 $374,000 $434,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$60,500 $374,000 $434,500 Total $ $60,500 $374,000 $434,500 Financial Comments The cost of this project is estimated at $434,500, and is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact This project will reduce operational costs. Back to Top 89 3.E.c Packet Pg. 186 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey and Eighth Water Line Replacement Project No.WT2114 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Alley between Monterey St and Eigleberry St Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 600 feet of 4” pipe to 8” pipe in the alley between Eigleberry Street and Monterey Street, from West Eighth Street to approximately 600 feet north of West Eighth Street. Project Justification The City of Gilroy 2004 W ater System Master Plan estimated future water demand through buildout of the 2020 General Plan and proposed recommended water supply, storage, and distribution improvements based on a hydraulic network analysis. This included a Fire Flow analysis, which identified locations recommended for upgrades to ensure adequate fire protection capabilities. The Broadway and Sargent water lines have not been improved since that analysis. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Project Area Seventh StEighth StMonterey St Eigleberry St Back to Top 90 3.E.c Packet Pg. 187 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2114) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $61,600 $61,600 CEQA $1,100 $1,100 Construction $296,000 $296,000 Con. Support $42,900 $42,900 Total $ $ $ $62,700 $338,900 $ $ $401,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$62,700 $338,900 $401,600 Total $ $ $ $62,700 $338,900 $ $ $401,600 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact This project’s operational costs would be nominal. Back to Top 91 3.E.c Packet Pg. 188 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Abandon 2” Water Line from 7041 to 7161 Monterey Street Project No.WT2115 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Ensure Financial Stability Location 7041 to 7161 Monterey Street Project Description and Purpose There is a substandard 2” galvanized water main that runs under the sidewalk and feeds 6 meters on the west side of the street from 7041 to 7161 Monterey Street (between West Eighth Street and West Tenth Street). This project would abandon the 2” galvanized water main, which is approximately 650 feet long, and replace and connect 6 service laterals, each of which are approximately 60 feet long, to the existing 10” water main on Monterey Street. Project Justification This project would abandon an inadequate 2” water main that has been patched together over time. It would also eliminate six steel service lines with lead fittings. This project would save the City money by reducing staff time to conduct repairs to the deficient line. Master Planning Documents This project is not in a master plan document. Monterey St Eighth StTenth StNinth StBack to Top 92 3.E.c Packet Pg. 189 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2115) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $90,200 $90,200 CEQA $1,100 $1,100 Construction $623,000 $623,000 Con. Support $81,400 $81,400 Total $ $ $ $91,300 $704,400 $ $ $795,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$91,300 $704,400 $795,700 Total $ $ $ $91,300 $704,400 $ $ $795,700 Financial Comments This project funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact This project will reduce maintenance costs by approximately $5k per year based on repair history to the current substandard line. 93 Back to Top Back to Top 3.E.c Packet Pg. 190 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Murray at Burke Water Line Reroute Project No.WT2116 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Murray Avenue North of Leavesley Road Project Description and Purpose This project will upgrade water lines to ensure adequate water pressure is maintained to provide protection during fire emergencies. It would abandon approximately 1,570 feet of 4” pipe on Murray Avenue from Leavesley Road to 150 feet north of Garfield Court, and connect the 6” pipe on Burke Drive to the 12” pipe on Murray Avenue. It will also require the reconnection of approximately 12 service lines on the west side of Murray Avenue from the abandoned 4” pipe to the existing 12” pipe. Project Justification The City’s Water System Master Plan estimated future water demand through buildout of the 2020 General Plan and proposed recommended improvements based on a hydraulic network analysis. This included a Fire Flow analysis, which identified locations recommended for upgrades to ensure adequate fire protection capabilities. The Murray Avenue water line has not been improved since that analysis. The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Murray Ave US 101 Project Area Back to Top 94 3.E.c Packet Pg. 191 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2116) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $85,800 $85,800 CEQA $2,200 $2,200 Construction $332,000 $332,000 Con. Support $58,300 $58,300 Total $88,000 $390,300 $ $ $ $478,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$88,000 $390,300 $478,300 Total $88,000 $390,300 $ $ $ $478,300 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact This project’s operational costs would be nominal. Back to Top 95 3.E.c Packet Pg. 192 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Saint Louise Hospital Large Water Meter Replacement Project No.WT2117 Category Water: Meters & Service Lines Department Public W orks:Water Project Type Replacement Project Manager Water Operations Supervisor Council Priorities Ensure Financial Stability Location 9400 No Name Uno Project Description and Purpose This project would upgrade the large water meter at Saint Louise Hospital to a meter that can register low flows. The current water meter valve is broken, so the meter cannot be replaced without affecting water supply to the hospital. This project will install an additional water meter as a redundancy, repair the existing valves, and replace the existing large water meter. Project Justification A new water meter is required to allow accurate billing and to replace non-functioning valves. This meter serves an essential facility. As a result, the design effort for this project is expected to include engineering review of the existing meter assembly and its condition, development of a plan for sequence of construction, maintenance of service and phasing and coordination. Once all appropriate plans have been identified, the replacement of the large water meter and fire service connection can be accomplished with minimal issues/disruption. Master Planning Documents This project is not in a master plan document. Back to Top 96 3.E.c Packet Pg. 193 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2117) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $27,500 $27,500 CEQA $1,100 $1,100 Construction $21,800 $21,800 Con. Support $5,500 $5,500 Total $55,900 $ $ $ $ $55,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$55,900 $55,900 Total $55,900 $ $ $ $ $55,900 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact This project will not affect operational costs. Back to Top 97 3.E.c Packet Pg. 194 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name New Water Storage Tank at Walton Heath Court Project No.WT2119 Category Water: Water Storage Department Public W orks:Water Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities, Ensure Financial Stability Location Walton Heath Court Project Description and Purpose This project will provide a 710,000-gallon water storage tank for the Glen Loma Ranch and Eagle Ridge developments. The tank will provide extra system capacity for more efficient water delivery to residents and provide extra capacity for firefighting activities. The tank will be located at Walton Heath Court. Project Justification Additional water storage capacity is needed to service the Glen Loma Ranch and Eagle Ridge residential/commercial developments. The City’s reservoirs are built in pairs so that one reservoir can be taken off-line for maintenance or repair. The Glen Loma Ranch and Eagle Ridge developments are served by a single 710,000 gallon water tank in the immediate vicinity and by two other tanks located approximately three miles away. The water storage capacity for this area would be impaired should that tank be taken out of service for maintenance or repair. The other tanks would have to serve this area, and the distribution system would be missing 710,000 gallons for spikes in water demand and firefighting activities. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Santa Teresa Blvd Project Location Back to Top 98 3.E.c Packet Pg. 195 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2119) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $28,600 $28,600 Design $321,200 $321,200 CEQA $7,700 $7,700 Construction $2,651,000 $2,651,000 Con. Support $291,500 $291,500 Total $ $ $ $357,500 $ $2,942,500 $3,300,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Impact Fee (436)$357,500 $357,500 Unfunded $2,942,500 $2,942,500 Total $ $ $ $357,500 $ $2,942,500 $3,300,000 Financial Comments This project is an expansion of the water system and will be funded using W ater Impact Fee (436) funds for design. The project construction is unfunded at this time, and will be reevaluated during the next CIP funding cycle. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Ongoing maintenance and operational costs for the water storage tank would be nominal. 99 Back to Top 3.E.c Packet Pg. 196 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Water Reservoirs A and B – Painting Project No.WT2120 Category Water: Water Storage Department Public W orks:Water Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Ensure Financial Stability Location Upper Welburn Ave and Miller Ave Project Description and Purpose This project is to paint the exterior of reservoirs A and B. Reservoir A is located on upper Welburn Avenue, between Mantelli Drive and Rancho Real. Reservoir B is located on Miller Avenue, southwest of the Santa Teresa Boulevard / West Tenth Street (formerly Miller Avenue) roundabout. The interior coatings of these reservoirs have been recently inspected and are adequate. The reservoirs will be re-inspected in five years. Project Justification This project is needed to prevent corrosion of the reservoirs. These reservoirs were inspected by the State in 2017 and the paint condition was rated as fair to poor. This is a critical maintenance operation to ensure the structural integrity and continuing operation of valuable City infrastructure. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the City’s 2004 W ater System Master Plan. Reservoir B – Miller Ave Reservoir A – Welburn Ave Back to Top 100 3.E.c Packet Pg. 197 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2120) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $46,200 $46,200 CEQA $3,300 $3,300 Construction $308,000 $308,000 Con. Support $42,900 $42,900 Total $400,400 $ $ $ $ $400,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$400,400 $400,400 Total $400,400 $ $ $ $ $400,400 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 101 3.E.c Packet Pg. 198 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Reservoirs A and B – Retrofit Overflow Piping Project No.WT2121 Category Water: Water Storage Department Public W orks:Water Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Upper Welburn Ave and Miller Ave Project Description and Purpose This project would retrofit the overflow piping at Reservoirs A and B to add an adequately sized air gap between the outlet and the storm drain. The air gap would prevent the potential for storm water to be drawn into the reservoirs. Reservoir A is located on upper Welburn Avenue, between Mantelli Drive and Rancho Real. Reservoir B is located on Miller Avenue, southwest of the Santa Teresa Boulevard / West Tenth Street (formerly Miller Avenue) roundabout. Project Justification During their 2018 inspection, the State W ater Resources Control Board mandated the City install adequately sized air gaps between the outlets and the storm drains. This project addresses this mandate. Master Planning Documents This project is not listed in any master plan document, but improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the City’s 2004 W ater System Master Plan. Reservoir B – Miller Ave Reservoir A – Welburn Ave Back to Top 102 3.E.c Packet Pg. 199 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2121) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $53,900 $53,900 CEQA $3,300 $3,300 Construction $300,000 $300,000 Con. Support $42,900 $42,900 Total $ $400,100 $ $ $ $ $ $400,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$400,100 $400,100 Total $ $400,100 $ $ $ $ $ $400,100 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 103 3.E.c Packet Pg. 200 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Well Nos. 1, 2 and 4 Compliance Improvements Project No.WT2123 Category Water: Wells &Pumping Department Public W orks:Water Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location I.O.O.F. Avenue, First Street, Ninth Street Project Description and Purpose This project will install a well head pedestal with associated plumbing and electrical improvements at Wells No. 1, 2, and 4. This critical infrastructure must be installed as the first upgrade phase for the well projects. Project Justification These improvements are necessary to enhance public health and safety by meeting the standards set by the State W ater Resources Control Board (SWRCB) and current codes, which require well head pedestals to lift pumps a minimum of 18” above grade. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the City’s 2004 W ater System Master Plan. Well No. 1 – I.O.O.F. Ave Well No. 4 – Ninth St Well No. 2 – First St Back to Top 104 3.E.c Packet Pg. 201 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2123) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $9,900 $9,900 Construction $83,000 $83,000 Con. Support 8,800 8,800 Total $ $101,700 $ $ $ $ $ $101,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$101,700 $101,700 Total $ $101,700 $ $ $ $ $ $101,700 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 105 3.E.c Packet Pg. 202 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Well Nos. 1 and 2 Upgrade Improvements Project No.WT2124 Category Water: Wells &Pumping Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location I.O.O.F. Avenue, First Street, Ninth Street Project Description and Purpose This project will implement the following improvements at City W ell Nos. 1, 2, and 4: Well No. 1 – Construct a new well house, install an emergency generator with an automatic transfer switch (ATS), install a pump control valve, and perform associated plumbing and electrical improvements. Well No. 2 – Construct a new well house and perform associated plumbing and electrical improvements. Project Justification New well houses are needed at Well Nos. 1 and 2 to allow for the indoor storage of chlorine. Well No. 1 is the City’s only well that does not “pump to waste” on startup and shutdown, and does not have an emergency power source. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the City’s 2004 W ater System Master Plan. Well No. 1 – I.O.O.F. Ave Well No. 2 – First St Back to Top 106 3.E.c Packet Pg. 203 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2124) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $543,400 $543,400 CEQA $30,800 $30,800 Construction $5,555,000 $5,555,000 Con. Support $352,000 $352,000 Total $ $ $ $ $574,200 $5,907,000 $ $6,481,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Enterprise Fund (720)$574,200 $5,907,000 $6,481,200 Total $ $ $ $ $574,200 $5,907,000 $ $6,481,200 Financial Comments This project is funded by the Water Enterprise Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 107 3.E.c Packet Pg. 204 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) Appendix A Unfunded CIP Projects (Recommended Beyond FY25) Back to Top 108 3.E.c Packet Pg. 205 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Rancho Hills Development Concrete Repairs Project No.800010 Category Streets: Curbs & Sidewalks Department Public W orks/Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Rancho Hills Neighborhood Project Description and Purpose This project will replace sidewalks and curb ramps in the Rancho Hills Area,which display spalling concrete (i.e., pieces of concrete flaking or breaking off). The City reached a settlement with the construction company responsible for defective work in four housing tracts. The construction company paid $380,000 towards the repair of the sidewalks and curb ramps. The Public W orks Department issued a bid for this work in the spring of 2020.In March 2020, the City Council awarded construction of this project to EF&S Concrete, Inc. Construction is expected in summer 2020. The bid prices and funding did not allow for the bid of the fourth tract (Tract 8627).Therefore, tract four will remain in need of sidewalk and curb ramp repair work until new funding is identified. The remaining work includes replacement of approximately 9,000 square feet (SF) of sidewalk, 12,000 SF of driveway, 4,700 linear feet of curb and gutter, and some curb ramps. Project Justification The concrete in this area was not properly constructed and is in need of repair. In their current condition, these sidewalks pose a potential safety hazard due to the uneven surfaces. Master Planning Documents This project is not listed in any master plan document. The project is consistent with a number of General Plan goals and policies include correcting deficiencies and ensuring that pedestrian facilities serve the function they are intended to serve while protecting the character of residential neighborhoods. Back to Top 109 3.E.c Packet Pg. 206 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800010) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $77,000 $77,000 Construction $408,000 $219,000 $627,000 Con. Support $103,400 $103,400 Total $408,000 $ $ $ $ $ $399,400 $807,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Revolving Deposit Fund (801) $408,000 $408,000 Unfunded $399,400 $399,400 Total $408,000 $ $ $ $ $ $399,400 $807,400 Financial Comments The current phase of this project has been funded using money from the lawsuit settlement. Unfortunately, the funding from the settlement was not adequate to repair the entire poorly constructed sidewalk within all the impacted tracts.The sidewalk improvements within one tract, subdivision 8627, will need to be funded separately. At this time, no funding is anticipated within the next five years. Estimated Project Schedule Project Phase Timeline Current Project Design Complete Current Project Advertisement Complete Current Project Construction Summer 2020 Current Project Completion Fall 2020 Future Project Completion (Tract 8627)Beyond FY25 Ongoing Operational Cost Impact There are no ongoing operational costs associated with this project. Back to Top 110 3.E.c Packet Pg. 207 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Tenth Street and Uvas Creek Bridge Project No.800020 Category Streets/Bridges Department Public W orks/Engineering Project Type New Project Manager Sr. CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Tenth Street at Uvas Creek Project Description and Purpose This project consists of constructing a two-lane bridge with sidewalks and Class II Bike Lanes along Tenth Street over Uvas Creek, as well as other features. The project will also include a “breezeway bridge” over the current Class I Levee Path, which will enable levee users to cross under Tenth Street, avoiding an at-grade vehicle/pedestrian crossing. The project includes a new roundabout at the Uvas Park Drive/Tenth Street intersection. The bridge will connect two segments of Tenth Street, which currently terminate on either side of Uvas Creek, and allow Tenth Street to extend as one continuous roadway from the US 101 / Tenth Street (Automall Parkway) Interchange to Santa Teresa Boulevard. Project Justification This project is identified in the Traffic Circulation Master Plan. Per a 2005 Development Agreement with the Glen Loma Ranch Development, the City will complete the design of the bridge and the developer will build the bridge with reimbursement from the Traffic Impact Fee (TIF) Fund. The City Council has directed the bridge to be designed with a width of 76 feet to accommodate four travel lanes in the future. Construction of this bridge will provide improved transportation circulation within the City and will improve emergency response time. Master Planning Documents This project is included in the City’s Traffic Circulation Master Plan which is part of the General Plan’s Transportation and Circulation Element. Tenth St (Future) Back to Top 111 3.E.c Packet Pg. 208 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800020) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $223,079 $223,079 Design $2,104,602 $2,104,602 CEQA $186,649 $300,000 $486,649 Construction $19,448,000 $19,448,000 Con. Support $962,500 $962,500 Miti/Monitoring $1,000,000 $1,000,000 Total $2,514,330 $300,000 $ $ $ $ $21,410,500 $24,224,830 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Traffic Improvement Fund (433) $2,514,330 $300,000 $2,814,300 Unfunded $21,410,500 $21,410,500 Total $2,514,330 $300,000 $ $ $ $ $21,410,500 $24,224,830 Financial Comments The design and environmental work for this project have been funded using Traffic Impact Fees (TIF) –433. Funding for construction of the bridge, associated construction management, and monitoring of the environmental mitigation measures has not been identified, and therefore is listed as unfunded. The estimate assumes no property acquisition for the project. The Gilroy Unified School District and the Santa Clara Valley Water would provide any needed property at no cost.If the project is required to purchase property from the School District or Valley Water, project costs could increase significantly. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Environmental FY22 & FY23 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Ongoing maintenance to the bridge and associated project improvements will include bridge deck sealing every three to five years, graffiti mitigation and general clean-up around the structure, and landscape activities (if any) associated within the roundabout areas. Back to Top 112 3.E.c Packet Pg. 209 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Church and Seventh Parking Lot Project No.800100 Category Facilities:Parking Lots Department Public W orks:Facilities Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Ensure Financial Stability Location NW Corner of Church Street and Seventh Street Project Description and Purpose The project site is the 13,000 square-foot parking lot at the northwest corner of Church Street and Seventh Street. The project consists of installing a screened perimeter fence with site lighting. The parking lot would require some surface spot repair work and a slurry seal coat with new striping.A new driveway approach may also be needed depending on the size of vehicles expected to be relocated from the City’s Corporation Yard to the site. Project Justification The parking lot is currently being used for staff parking, overnight neighborhood parking, and other unauthorized uses. The Corporation Yard site is constrained and parking is at a premium. There is a need for additional off-site parking for storage of some of the unused and/or seldom-used vehicles. This site would serve that purpose. The project could also include an evaluation of the current size and usage of the adjacent City staff parking lot, and add some additional staff parking at the site. Master Planning Documents This project is not listed in any master plan document. Project Site Back to Top 113 3.E.c Packet Pg. 210 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800100) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $16,500 $16,500 CEQA $1,100 $1,100 Construction $111,000 $111,000 Con. Support $6,600 $6,600 Total $ $ $ $ $ $ $135,200 $135,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $135,200 $135,200 Total $ $ $ $ $ $ $135,200 $135,200 Financial Comments This project does not have a funding source other than the General Fund, and therefore is not proposed to be funded within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Maintenance costs would include a pavement overlay every seven to ten years at an estimated cost of $15,000 per treatment. Back to Top 114 3.E.c Packet Pg. 211 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Park Tennis Court –Fence Repairs Project No.800120 Category Other Structures or Facilities Department Public W orks/Parks Project Type Replacement Project Manager Parks Development Manager Council Priorities Ensure Financial Stability Location Las Animas Veterans Park Project Description and Purpose This project would replace the fences around four of the six tennis courts at Las Animas Park. These 12-foot-tall chain-link fences, which were built in 1974, have sections that are rusted and falling apart. The project would also include replacement of several structural fence poles, which have been weakened due to high winds and heavy use. Project Justification The Las Animas Park tennis courts are heavily used by local residents and the Gilroy Tennis Club (which funds the resurfacing of the courts every few years at no cost to the City). The rusted bottom sections of the galvanized chain-link fences are, practically speaking, beyond repair. Multiple fence contractors have evaluated the fences and recommended replacement instead of continuing repairs. The deficient structural poles could fail during a high-wind storm, which could cause a total failure of the fences and render the tennis courts unusable.In addition to Ensuring Financial Stability, this project also meets the Council’s strategic goals of Providing Opportunities for Meaningful Public Engagement and Ensuring Neighborhoods Benefit Equally from City Services. Master Planning Documents This project supports the City’s Parks & Recreation System Master Plan, which is to pursue a variety of financing mechanisms for acquisition, development, long-term operations, and maintenance of the City’s parks and recreation system. Back to Top 115 3.E.c Packet Pg. 212 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800120) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $3,300 $3,300 Construction $72,900 $72,900 Con. Support $4,400 $4,400 Total $ $ $ $ $ $ $80,600 $80,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $80,600 $80,600 Total $ $ $ $ $ $ $80,600 $80,600 Financial Comments This project does not have a funding source other than the General Fund, and therefore is not proposed to be funded within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Operational costs should be reduced for several years by removing the need to constantly repair the broken bottom of the fences. Back to Top 116 3.E.c Packet Pg. 213 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City Hall HVAC Replacement Project No.800130 Category Facilities: Building Systems Department Public W orks:Facilities Project Type Replacement Project Manager Sr. CIP Engineer Council Priorities Ensure Financial Stability Location 7351 Rosanna Street Project Description and Purpose This project will replace the heating, ventilation, and air conditioning (HVAC) system in the City Hall building. Project Justification The existing HVAC equipment in City Hall is in a state of disrepair and has deficiencies. One of these deficiencies includes inconsistent heating and cooling from one side of the building to the other. The current system also requires frequent and costly maintenance.This project would provide a consistent and comfortable environment at City Hall, which would improve the customer experience for visitors and provide a more efficient work space for employees. Replacement of the system would also provide long-term savings in maintenance costs. Master Planning Documents This project is not listed in any master plan document. Back to Top 117 3.E.c Packet Pg. 214 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800130) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $184,000 $184,000 Construction $2,200,000 $2,200,000 Con. Support $145,200 $145,200 Total $184,000 $ $ $ $ $ $2,345,200 $2,529,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Facilities Services Fund (651)$184,000 $184,000 Unfunded $2,345,200 $2,345,200 Total $184,000 $ $ $ $ $ $2,345,200 $2,529,200 Financial Comments The funding for this project comes from the Facilities Services Internal Service Fund or the General Fund; at this time, the construction phase of the project is not proposed to be funded within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs for a new system would be less than the current cost to maintain the existing system. Back to Top 118 3.E.c Packet Pg. 215 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Golf Course Water Tank Replacement Project No.800160 Category Facilities:Specialized Department Public W orks: Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Ensure Financial Stability Location Gilroy Golf Course Project Description and Purpose This project would replace the current recycled water storage tank at Gilroy Golf Course. The project would include the design of a suitable concrete pad for an 8,000 gallon water storage tank, replacement of the current tank, duplication of the auto-fill plumbing, and an upgrade to the hardware associated with the current irrigation system. Project Justification Recycled water is a reliable source of water for landscape irrigation, agriculture, and industrial operations. It can contribute to the long-term water security of the region by alleviating water supply challenges such as recurring droughts, residential and commercial growth, and the variability of imported water. The existing 8,000 gallon recycled water tank at Gilroy Golf Course is severely corroded and needs to be replaced. The tank is used for irrigation.If it ruptures, then the golf course would not be able to irrigate their greens and fairways. This tank has already received temporary repairs to seal leaks. The tank was professionally assessed by a consultant and it was recommended that the tank be replaced. A new tank is needed to ensure the greens and fairways are irrigated and the golf course can remain open. Master Planning Documents Gilroy Golf Course receives its recycled water from the South County recycled water distribution system. The South County Recycled Water Master Plan (Master Plan) was prepared in 2004 by the Santa Clara Valley W ater District (Valley Water) and the South County Regional W astewater Authority (SCRW A), with participation from the cities of Gilroy and Morgan Hill. The Master Plan was updated in 2015. Gilroy Golf Course Entrance Hecker Pass Highway (SR152) Recycled Water Storage Tank Back to Top 119 3.E.c Packet Pg. 216 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800160) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $15,400 $15,400 CEQA $1,100 $1,100 Construction $88,000 $88,000 Con. Support $16,500 $16,500 Total $ $ $ $ $ $ $121,000 $121,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $121,000 $121,000 Total $ $ $ $ $ $ $121,000 $121,000 Financial Comments This project does not have a funding source other than the General Fund, and therefore is not proposed to be funded within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project would reduce operational costs because temporary repairs would no longer be needed. Back to Top 120 3.E.c Packet Pg. 217 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Development Services Center Project No.800190 Category Facilities: Buildings Department Public W orks: Facilities Project Type Renovation Project Manager Director of Public W orks Council Priorities Focus on Revenue Driven Economic Development Location 7370 Rosanna Street Project Description and Purpose This project will renovate the west wing of the City Annex building (i.e., the former Police Station) into a new Development Services Center (DSC). The new DSC will include a new state of the art permit plan-check counter with a concierge to assist customers through the permitting process, and house staff associated with the development review process, including staff from Community Development and Public Works. Improvements will also be made to the east wing of the Annex building for the development inspection team. Project Justification The City’s Development Review Process has been undergoing a transformation over the past two years, including bringing in a number of new and experienced staff, use of a coordinated management approach, and implementation of a number of process streamlining efforts. A new Computerized Land Use Management System will be implemented in 2020 to enhance internal processing of projects and provide better customer service. The new DSC will bring all of these development enhancements together in a newly renovated building for enhanced customer service and better City exposure. Construction of a DSC satisfies a number of City Council Goals, including Ensuring Financial Stability, Focusing on Revenue Driven Economic Development, Retaining Stability in the City’s Workforce, Providing Opportunities for Meaningful Public Engagement, and Ensuring Neighborhoods Benefit Equally from City Services. Master Planning Documents This project is not listed in any master plan document. Back to Top 121 3.E.c Packet Pg. 218 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800190) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $323,673 $417,727 $741,400 Construction $2,849,000 $2,849,000 Con. Support $281,600 $281,600 Total $323,673 $ $ $ $ $ $3,548,327 $3,872,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Facilities Fund (651)$4,960 $4,960 Public Facilities Impact Fee Fund (440) $318,713 $318,713 Unfunded $3,548,327 $3,548,327 Total $323,673 $ $ $ $ $ $3,548,327 $3,872,000 Financial Comments City Council previously allocated $1.5 million for this project, based on a preliminary estimate. The current estimate is the architect/engineer’s opinion of probable cost based on the permit submittal drawings. The increased estimate is due to several previously unforeseen factors including the need for new mechanical (HVAC) and electrical (lighting, power, data/signal/security, fire alarm) systems, a new or upgraded backup generator, and associated equipment. Estimated Project Schedule Project Phase Timeline Project Design FY20 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There will be on-going funding needed for maintenance of the retrofitted building. The exact operational cost is not currently known but will likely be more than the current funding allocated for maintenance of the City Hall Annex building. Back to Top 122 3.E.c Packet Pg. 219 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Lions Creek Trail West of Santa Teresa and Day Project No.800270 Category Parks/Trails Department Public W orks/Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Ensure Financial Stability Location Lions Creek -Santa Teresa Boulevard to Tapestry Drive Project Description and Purpose This project would construct a Class I, multi-use trail approximately 2,000 linear feet in length from Santa Teresa Boulevard to Tapestry Drive along Lions Creek. The trail would provide recreational usage along the creek and pedestrian access between nearby neighborhoods and Christopher High School. The scope of work would include: Asphalt concrete Class I trail (for bicycles and pedestrians) ADA-compliant curb ramps at all trail entrances Concrete retaining wall Project Justification This project was originally approved by Council for design in 2010 as part of three major trail projects in the City (the Ronan Channel Trail and two segments of the Lions Creek Trail). However, funds previously allocated for this trail were diverted to the Ronan Channel Trail project to allow the Ronan Channel Trail project to be constructed and to take full advantage of federal funds that were available. The Lions Creek Trail project, which is currently at the 60% design phase, qualifies for future local and federal grants for the construction phase. Master Planning Documents This project is in conformance with the adopted Trail Master Plan and has already received environmental clearance, which is a prerequisite for permitting. Santa Teresa BlvdTapestryDrLions Creek Project Limits Back to Top 123 3.E.c Packet Pg. 220 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800270) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $5,500 $5,500 Design $97,900 $97,900 CEQA $44,000 $44,000 Construction $992,000 $992,000 Con. Support $101,200 $101,200 Total $ $ $ $ $ $ $1,240,600 $1,240,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Grant - Unfunded $1,240,600 $1,240,600 Total $ $ $ $ $ $ $1,240,600 $1,240,600 Financial Comments This project qualifies for the Measure B Bicycle & Pedestrian Capital Projects Competitive Grant Program and Valley Water’s Access to Trails & Open Space Grant funding.The City proposes to use accumulated TDA Article 3 funds as the City’s match for the VTA 10% match to the grant application. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Once completed, this project will require an annual maintenance cost of approximately $16,000 per year. The trail will also require resurfacing (Type II Slurry Seal and Restriping) every 8 years at approximately $35,000 per treatment. Back to Top 124 3.E.c Packet Pg. 221 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Lions Creek Trail West Gap Closure – Kern to Day Project No.800280 Category Parks: Trails Department Public W orks: Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Ensure Financial Stability Location Lions Creek –Santa Teresa Blvd/Day Rd to Kern Ave Project Description and Purpose This project would construct a Class I, multi-use trail approximately 4,500 linear feet in length from Santa Teresa Boulevard/Day Road to Kern Avenue along Lions Creek. This trail would provide recreational usage along the creek and pedestrian access between nearby neighborhoods and Christopher High School. The scope of work would include: Asphalt concrete Class I trail (for bicycles and pedestrians) ADA-compliant curb cramp at all trail entrances Concrete retaining wall Project Justification This project was originally approved by Council for design in 2010 as part of three major trail projects in the City (Ronan Channel Trail and two segments of the Lions Creek Trail). However, funds previously allocated for this trail were diverted to the Ronan Channel Trail project for construction and to take full advantage of federal funds that were available. The Lions Creek Trail project, which is currently at the 60% design phase, qualifies for future local and federal grants for the construction phase. Master Planning Documents This project is in conformance with the adopted Trail Master Plan and has already received environmental clearance, which is a prerequisite for permitting. Back to Top 125 3.E.c Packet Pg. 222 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800280) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $13,200 $13,200 Design $268,400 $268,400 CEQA $53,900 $53,900 Construction $2,464,000 $2,464,000 Con. Support $223,300 $223,300 Total $ $ $ $ $ $ $3,022,800 $3,022,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $3,022,800 $3,022,800 Total $ $ $ $ $ $ $3,022,800 $3,022,800 Financial Comments This project is on the Measure B Bicycle & Pedestrian Capital Projects 10-year priority project list with a funding amount of $2.72M. This funding is still competitive and would have to be requested. Additional funding would be needed for initial design activities.At this point, the project is unfunded since there are no funds in the Public Facilities Impact Fee Fund (440) or General Fund to pay for these improvements. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Once completed, this project will require an annual maintenance cost of approximately $16,000 per year. The trail will also require resurfacing (Type II Slurry Seal and Restriping) every 8 years at approximately $35,000 per treatment. Back to Top 126 3.E.c Packet Pg. 223 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Glen Loma Fire Station – New Station Project No.800290 Category Facilities: Buildings Department Fire Project Type New Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location West Luchessa Avenue and Miller Avenue Project Description and Purpose This project would construct a new fire station within the Glen Loma Ranch Development area. The new fire station is proposed to include two apparatus bays and a community meeting room. The community meeting room would be designed to allow its future conversion into Chief Officer Quarters if needed. The new facility would meet the recommended functional needs for Essential Facility Standards, Environmental, Safety, Security, and Privacy. Project Justification The City of Gilroy entered into a Development Agreement in 2005 with the Glen Loma Group to build housing along Santa Teresa Boulevard. The agreement includes a stipulation that the developer will deliver a turnkey fire station to the City prior to the issuance of the 1,000th building permit. The agreement was amended in 2018 to change the language to the 1,100th permit. The development agreement contains a yearly escalation clause designed to keep up with inflation. The residential project was delayed due to the 2007 Great Recession. With an improved economy in 2015, the design of the new fire station began. However, the project was delayed again due to large increases in construction costs. The City and developer agreed to wait until construction costs came down, or until the City could provide gap funding to assist with constructing the fire station. On November 18, 2019, the City Council approved the additional funding needed to build the Glen Loma Fire Station. Master Planning Documents This project is included in the Glen Loma Ranch Specific Plan. Back to Top 127 3.E.c Packet Pg. 224 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (800290) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $39,600 $39,600 Design $843,700 $843,700 CEQA $39,600 $39,600 Construction $7,128,000 $7,128,000 Con. Support $706,100 $706,100 Permitting Fees $581,000 $581,000 Total $ $ $ $ $ $ $9,338,000 $9,338,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Glen Loma PIA Fund $7,638,000 $7,638,000 Capital Projects Fund (400)$1,700.000 $1,700.000 Total $ $ $ $ $ $ $9,338,000 $9,338,000 Financial Comments On November 18, 2019 Council approved an allocation of $2,900,000 from the General Fund unassigned balance towards this project. With that allocation, remaining projects costs are estimated at $6,438,100 (69% of the total project cost).Due to the City’s current financial situation, the Council allocated $2.9M has been reassigned to other needs, and the project is now expected to be funded beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The estimated ongoing annual maintenance cost of the station will initially be less than the current fire station maintenance costs of $80,000 per year per station. As the station ages, however, the maintenance costs will increase and will likely reach the $80,000 annual cost. Back to Top 128 3.E.c Packet Pg. 225 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Renewable Energy Self Generation (Solar Farm)Project No.AD2101 Category Facilities: Building Systems Department Administration Project Type New Project Manager TBD Council Priorities Ensure Financial Stability Location TBD Project Description and Purpose The proposed project is a single solar site with the purpose of generating a majority of the electric energy that City facilities consume. The purpose of this project is to circumvent increasing energy rates and PG&E volatility (rates increasing for fires and bankruptcy) while maintaining the City’s pledge to use green energy. This program is possible through the State’s RES-BCT program for cities that will aggregate our power demand and power production across all meters. The proposed site is scalable but at full offset it would require 12.5 acres of land. As this project saves the City money on each kWh it generates, the closer to full offset the better. Project Justification Currently the City is responsible for over 160 separate meters and pays bills to both PG&E and SVCE; these bills alone take City time and resources to process, and are significant parts of City budgeting. Currently, electricity use averages around 7 million kWh annually and cost the City roughly $0.20 per kW h,meaning spending totals more than $1.4 million annually. Reducing purchased energy through the construction of a solar site could provide the city with significant savings. If we generated our own energy and aimed to pay off the facility in 25 years, we would save an estimated $150,000 in the first year alone, and increase savings year to year as PG&E is expected to raise rates.The net present value of the savings from such a facility would be in excess of $30 million.The facility is estimated to cost $15 million. Master Planning Documents This project is not listed in any master plan document. Photo Credit: By Ceinturion, CC BY-SA 3.0 Back to Top 129 3.E.c Packet Pg. 226 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Administration)(AD2101) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $70,400 $70,400 Design $506,000 $506,000 CEQA $35,200 $35,200 Construction $12,760,000 $12,760,000 Con. Support $421,300 $421,300 Land Acq.$1,300,000 $1,300,000 Total $ $ $ $ $ $ $15,092,900 $15,092,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $15,092,900 $15,092,900 Total $ $ $ $ $ $ $15,092,900 $15,092,900 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Estimates of annual maintenance are roughly $43,000 to maintain energy production. New panels would cost approximately $32,000 annually. Both these numbers are based on full scale generation. The operational costs and future net savings will become clearer once the city issues a solicitation and receives proposal from prospective designers, contractors and other project partners. Back to Top 130 3.E.c Packet Pg. 227 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Downtown Trash Enclosure Project No.EN2102 Category Engineering: Downtown Department Public W orks:Engineering Project Type New Project Manager City Engineer Council Priorities Revitalize Downtown, Ensure Financial Stability Location Gourmet Alley between Fifth and Sixth Streets Project Description and Purpose This project proposes to build a centralized trash enclosure in the parking lot behind Gourmet Alley between Fifth and Sixth Streets.The project will include adequate space for both trash and recycling dumpsters and/or compactors, a decorative perimeter concrete masonry unit (CMU) block wall, fencing, and a roof structure.Lighting for the trash enclosure is also anticipated. Project Justification The Gilroy Downtown Business Association (GDBA) requested the City install a centralized trash enclosure in this area for the general use of all businesses on this block, in lieu of unsightly trash and recycling bins and dumpsters cluttering Gourmet Alley and the backs of other buildings on the block. Management and oversight of the Trash Enclosure would be the responsibility of the users, who would contract with the City’s refuse collection vendor Recology for servicing the facility. This project is one of GDBA’s high priority projects. Master Planning Documents This project is not specifically listed in any master plan document, but it does meet the spirit of the Downtown Gilroy Strategic Plan.The Downtown Specific Plan, adopted by Council in 2005, also calls for an enhanced pedestrian environment encouraged through the undergrounding of utilities and reconfiguring trash storage to be compatible with pedestrian functions. Gourmet Alley Monterey St Back to Top 131 3.E.c Packet Pg. 228 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2102) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $16,500 $16,500 CEQA $1,100 $1,100 Construction $127,000 $127,000 Con. Support $6,600 $6,600 Total $ $ $ $ $ $ $151,200 $151,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $151,200 $151,200 Total $ $ $ $ $ $ $151,200 $151,200 Financial Comments There is no funding available for this project, and there has been no contribution suggested from the Downtown. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact While the GDBA will be responsible for management of the trash enclosure operations, maintenance of the structure will be the responsibility of the City if the enclosure is constructed by the City. With clean-up of spills, management of possible illegal dumping, landscape maintenance, overflow trash pick-up by the landscape maintenance contractor, and overall management of the GDBA and the enclosure, it is expected that a minimum of $25,000 in funding would be needed annually to support the enclosure. Back to Top 132 3.E.c Packet Pg. 229 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Drainage Improvements to Mitigate Minor Flooding Project No.EN2103 Category Storm: Storm Collection Department Public W orks:Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Ensure Neighborhoods Benefit Equally From City Services Location Citywide Project Description and Purpose This project will address a number of localized flooding issues throughout the City.Public W orks Operations has a list of locations where local flooding occurs during heavy rain events. Project Justification Public Works has identified a number of locations throughout the City that experience localized flooding during storm events.A number of these locations affect vehicular travel lanes and pedestrian walkways. Maintenance staff has to address these locations with each storm event, and places advanced warning signage at a number of locations.This is time consuming and costly.Also, to the extent these locations affect the health and safety of the public, the City is obligated to make repairs and/or improvements to the storm drain system.Not doing so could leave the City exposed to liability. Master Planning Documents This project is not listed in any master plan, but provides flood control, drainage, and water quality mitigation measures in support of the Storm Drainage System Master Plan. Miller Avenue Closure – February 2017 Back to Top 133 3.E.c Packet Pg. 230 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2103) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $47,300 $47,300 CEQA $1,100 $1,100 Construction $33,000 $33,000 Total $ $ $ $ $ $ $81,400 $81,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $81,400 $81,400 Total $ $ $ $ $ $ $81,400 $81,400 Financial Comments There is no available funding for storm drainage improvements. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project’s operational costs would be nominal. Back to Top 134 3.E.c Packet Pg. 231 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Farrell Avenue Bridge Replacement Over West Branch Llagas Creek Project No.EN2104 Category Streets: Bridges Department Public W orks: Engineering Project Type Replacement Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Farrell Avenue West of Church Street Project Description and Purpose This project will replace the Farrell Avenue Bridge over Llagas Creek. It would be implemented through the Highway Bridge Program, which is funded by the Federal Highway Administration. Project Justification Generally, bridges are inspected by Caltrans every two years. Bridges in poor condition must be considered for rehabilitation or replacement.A “deficient” bridge is defined as being in poor condition or structurally deficient.Bridges must be rated Structurally Deficient (SD) with a Sufficiency Rating (SR) .Bridge replacement may be an appropriate “rehabilitation” option if a detailed cost analysis shows that replacement is the most cost-effective solution.Bridges must be rated SD with the SR < 50 to be eligible for replacement. Even though a bridge may be eligible for replacement, rehabilitation must still be considered to ensure the most cost- effective solution is selected. The Farrell Avenue Bridge (Number 37C0352) is 112.9 feet long, 59.0 feet wide, and carries three travel lanes. Originally built in 1989 at 34.5 feet wide, it was widened by 25.5 feet in 2006. It has three spans with a continuous reinforced concrete (RC) slab, RC pier walls, and open diaphragm abutments. Based on the 2018 inspection of this bridge, it was not Structurally Deficient but had a Sufficiency Rate of 55.7. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way.Wren AveFarrell Ave Llagas CreekFarrell Avenue Bridge Over West Branch Llagas Creek Monterey RdBack to Top 135 3.E.c Packet Pg. 232 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2104) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $16,500 $16,500 Design $619,300 $619,300 CEQA $146,300 $146,300 Construction $5,918,000 $5,918,000 Con. Support $553,300 $553,300 Permitting Fees $182,000 $182,000 Miti/Monitoring $400,000 $400,000 Total $ $ $ $ $ $ $7,835,400 $7,835,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total HBP Grant Funding $7,835,400 $7,835,400 Total $ $ $ $ $ $ $7,835,400 $7,835,400 Financial Comments This project would be implemented through the Highway Bridge Program (HBP), which provides federal-aid to local agencies for replacing and rehabilitating deficient bridges. The HBP is funded by the Federal Highway Administration (FHWA).Reimbursable scopes of work include replacement, rehabilitation, painting, scour countermeasure, and preventative maintenance activities. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. Back to Top 136 3.E.c Packet Pg. 233 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Forest Street Bridge Replacement Over Miller Slough Project No.EN2105 Category Streets:Bridges Department Public W orks:Engineering Project Type Replacement Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Forest Street North of Lewis Street Project Description and Purpose This project would replace the Forest Street Bridge over Miller Slough. It would be implemented through the Highway Bridge Program, which is funded by the Federal Highway Administration. Project Justification Generally, bridges are inspected by Caltrans every two years. Bridges in poor condition must be considered for rehabilitation or replacement.A “deficient” bridge is defined as being in poor condition or structurally deficient.Bridges must be rated Structurally Deficient (SD) with a Sufficiency Rating (SR) .Bridge replacement may be an appropriate “rehabilitation” option if a detailed cost analysis shows that replacement is the most cost-effective solution.Bridges must be rated SD with the SR < 50 to be eligible for replacement. Even though a bridge may be eligible for replacement, rehabilitation must still be considered to ensure the most cost- effective solution is selected. The Forest Street Bridge (Number 37C0321) is 62.3 feet long, 61.7 feet wide, and carries two travel lanes. It was built in 1999. It has two spans with a continuous reinforced concrete (RC) slab,RC pier wall, and RC diaphragm abutments with monolithic wingwalls on founded spread footings.Based on the 2018 inspection of this bridge, it is Structurally Deficient with a Sufficiency Rating of 67.3. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way.Monterey StForest StMiller Slough Forest Street Bridge Over Miller Slough Lewis St Back to Top 137 3.E.c Packet Pg. 234 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2105) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $13,200 $13,200 Design $474,100 $474,100 CEQA $158,400 $158,400 Construction $4,785,000 $4,785,000 Con. Support $487,300 $487,300 Permitting Fees $182,000 $182,000 Miti/Monitoring $400,000 $400,000 Total $ $ $ $ $ $ $6,500,000 $6,500,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total HBP Grant Program $6,500,000 $6,500,000 Total $ $ $ $ $ $ $6,500,000 $6,500,000 Financial Comments This project would be implemented through the Highway Bridge Program (HBP), which provides federal-aid to local agencies for replacing and rehabilitating deficient bridges. The HBP is funded by the Federal Highway Administration (FHWA).Reimbursable scopes of work include replacement, rehabilitation, painting, scour countermeasure, and preventative maintenance activities. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. Back to Top 138 3.E.c Packet Pg. 235 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Lewis Street Bridge Replacement Over Miller Slough Project No.EN2107 Category Streets:Bridges Department Public W orks:Engineering Project Type Replacement Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Lewis Street East of Forest Street Project Description and Purpose This project would replace the Lewis Street Bridge over Miller Slough. It would be implemented through the Highway Bridge Program, which is funded by the Federal Highway Administration. Project Justification Generally, bridges are inspected by Caltrans every two years. Bridges in poor condition must be considered for rehabilitation or replacement.A “deficient” bridge is defined as being in poor condition or structurally deficient.Bridges must be rated Structurally Deficient (SD) with a Sufficiency Rating (SR) .Bridge replacement may be an appropriate “rehabilitation” option if a detailed cost analysis shows that replacement is the most cost-effective solution.Bridges must be rated SD with the SR < 50 to be eligible for replacement. Even though a bridge may be eligible for replacement, rehabilitation must still be considered to ensure the most cost- effective solution is selected. The Lewis Street Bridge (Number 37C0320) is 62.3 feet long, 49.9 feet wide, and carries two travel lanes. It was built in 1999. It has two spans with a continuous reinforced concrete (RC) slab, RC pier wall, and RC diaphragm abutments with monolithic wingwalls on founded spread footings. Based on the 2018 inspection of this bridge, it is Structurally Deficient with a Sufficiency Rating of 62.1. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way.Monterey StForest StMiller Slough Lewis Street Bridge Over Miller Slough Lewis St Back to Top 139 3.E.c Packet Pg. 236 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2107) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $12,100 $12,100 Design $467,500 $467,500 CEQA $140,800 $140,800 Construction $4,257,000 $4,257,000 Con. Support $468,600 $468,600 Permitting Fees $182,000 $182,000 Miti/Monitoring $400,000 $400,000 Total $ $ $ $ $ $ $5,928,000 $5,928,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total HBP Grant Program $5,928,000 $5,928,000 Total $ $ $ $ $ $ $5,928,000 $5,928,000 Financial Comments This project would be implemented through the Highway Bridge Program (HBP), which provides federal-aid to local agencies for replacing and rehabilitating deficient bridges. The HBP is funded by the Federal Highway Administration (FHWA).Reimbursable scopes of work include replacement, rehabilitation, painting, scour countermeasure, and preventative maintenance activities. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. Back to Top 140 3.E.c Packet Pg. 237 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa Bridge Pedestrian and Bicycle Safety Improvements Project No.EN2111 Category Streets:Pavement Markings Department Public W orks:Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Luchessa Avenue between Princevalle and Thomas Project Description and Purpose This project would construct approximately 700 linear feet of pedestrian pathway along westbound Luchessa Avenue between Princevalle Street and Thomas Road. There are currently no sidewalks on either side of this bridge/road segment. The scope of work includes: Concrete sidewalk ADA-compliant curb ramps Raised pedestrian walking surface on the bridge Project Justification The pedestrian route along this segment, which is the shoulder of the road, does not provide a vertical or horizontal separation between vehicles and pedestrians, is not ADA-compliant, and does not meet current safety guidelines. The only feature currently provided between the shoulder and travel way are temporary delineators, which is not the best possible safety measure. The Luchessa Bridge provides the only pedestrian route to Gilroy High School for students that live west of Thomas Road. Master Planning Documents Widening the Luchessa Avenue Bridge to two lanes in each direction is included in the City’s Traffic Circulation Master Plan (TCMP), which would include providing pedestrian facilities on the bridge. In addition, this project is consistent with the City’s General Plan goals and policies which include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Back to Top 141 3.E.c Packet Pg. 238 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2111) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $2,200 $2,200 Design $53,900 $53,900 CEQA $2,200 $2,200 Construction $461,000 $461,000 Con. Support $50,600 $50,600 Total $ $ $ $ $ $ $569,900 $569,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $569,900 $569,900 Total $ $ $ $ $ $ $569,900 $569,900 Financial Comments There are currently no funds available for this project. Staff will continue seeking state and federal grant opportunities to partially or fully fund this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. This project would reduce maintenance costs as City crews would no longer be required to continuously replace the temporary delineators that are currently installed between the shoulder and travel way. Back to Top 142 3.E.c Packet Pg. 239 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa Pavement Maintenance – Monterey to Rossi Project No.EN2112 Category Streets:Pavement Department Public W orks: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Ensure Financial Stability Location Luchessa Avenue between Monterey St and Rossi Ln Project Description and Purpose This project would rehabilitate and maintain the pavement condition along Luchessa Avenue between Monterey Road and Rossi Lane. The project scope includes: Pavement rehabilitation/reconstruction measures to remove and replace existing poor and very poor pavement ADA-compliant curb ramp upgrades Striping and pavement markings Project Justification This segment of Luchessa Avenue has a Pavement Condition Index (PCI) rating of 13,which is considered a very poor street. This segment currently serves approximately 8,000 vehicles per day and is a major thoroughfare for the commercial/industrial district on the south side of the City. This road requires frequent and on-going pothole repairs to keep the road safe for the traveling public. This segment will continue to degrade and remain a safety hazard for the traveling public until this project can be constructed. Master Planning Documents This project is not listed in any master plan document. The street is identified in the City’s Pavement Management System (StreetSaver) as a failed street in need of reconstruction. Back to Top 143 3.E.c Packet Pg. 240 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2112) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $17,600 $17,600 Design $299,200 $299,200 CEQA $36,300 $36,300 Construction $3,289,000 $3,289,000 Con. Support $298,100 $298,100 Total $ $ $ $ $ $ $3,940,200 $3,940,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $3,940,200 $3,940,200 Total $ $ $ $ $ $ $3,940,200 $3,940,200 Financial Comments At this time, no major property acquisition or utility is anticipated. However, it is understood that there is a major recycled water pipeline project (a Valley W ater project that will construct a recycled water main from the South County Regional Wastewater Authority – SCRW A - plant to points west of Monterey Road) planned along this corridor which is expected to be constructed in the next few years.However, the latest Santa Clara Valley Water District (Valley Water)CIP document is unclear as to when this project will occur. Therefore, the project will be listed as unfunded and moved beyond FY25. It will be reassessed during the next 2-year CIP grant cycle, and the project charter can be updated to reflect the progress of the VW ’s project progress. Unless the City receives grant funds or the project is partially funded as part of Valley W ater’s project, the funding will primarily come from the City’s transportation funds (Gas taxes, SB-1, Measure B etc.) Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project directly addresses maintenance needs. This project, once completed, will eventually require periodic surface maintenance treatments. These treatments will protect the surface from water intrusion, extend its life, and reduce long-term maintenance expenses. These treatments typically occur 10-15 years after reconstruction and every 5-7 years thereafter. Back to Top 144 3.E.c Packet Pg. 241 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Mantelli/Church Bulb-Out and Crosswalk Improvements Project No.EN2113 Category Streets:Other Concrete Features Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Mantelli Drive and Church Street Project Description and Purpose This project will install improvements to enhance the safety of pedestrians crossing Mantelli Drive at the intersection of Mantelli Drive and Church Street. The scope of work includes: Install concrete bulb-out at the northwest corner of the intersection Install ADA-compliant directional curb ramps at the northwest corner of the intersection Relocate the stop sign at the northwest corner so it is closer to the travel lane Project Justification Staff has received multiple correspondences from residents concerned about pedestrian safety at this skewed intersection, including observations of drivers turning right from southbound Church Street to westbound Mantelli Drive without stopping at the stop sign (i.e., treating it as a “free” right-turn). The crosswalk on the west leg of the intersection is also unusually long due to the skewed geometry of the intersection. These improvements would discourage drivers from treating the southbound right-turn movement as a “free” right-turn. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. The street is also identified in StreetSaver as a failed street in need of reconstruction. Project Corner Back to Top 145 3.E.c Packet Pg. 242 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2113) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $15,000 $15,000 CEQA $1,000 $1,000 Construction $116,000 $116,000 Con. Support $4,000 $4,000 Total $ $ $ $ $ $ $136,000 $136,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $136,000 $136,000 Total $ $ $ $ $ $ $136,000 $136,000 Financial Comments There are no funding sources for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 146 3.E.c Packet Pg. 243 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Miller/Uvas Creek Trail Pedestrian Improvements Project No.EN2115 Category Streets: Curbs &Sidewalks Department Public W orks: Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Miller Avenue and Uvas Creek Trail Project Description and Purpose This project would enhance pedestrian safety at the Miller Avenue/Uvas Park Drive intersection. The scope of work would include: Install raised concrete crosswalk for levee trail users to cross Miller Avenue Install concrete sidewalk and retaining wall at the southwest corner of the intersection Install ADA-compliant curb ramp at the southeast corner of the intersection Project Justification Staff has received multiple comments from residents and the Bicycle and Pedestrian Commission regarding the safety of pedestrians crossing at this intersection. It was reported that drivers are not making a complete stop at the intersection, particularly at the west leg of the intersection. As this intersection serves nearby neighborhoods, Gilroy High School, Solarsano Middle School, and Christmas Hill Park, it is important to investigate and identify possible solutions to enhance safety at this intersection. This project would also provide for ADA-compliant improvements at this intersection. Master Planning Documents This project is not listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Miller AveUvas Creek Trail Uvas Park Dr Image Source: ruraldesignguide.com Back to Top 147 3.E.c Packet Pg. 244 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2115) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $12,000 $12,000 CEQA $3,000 $3,000 Construction $128,000 $128,000 Con. Support $5,000 $5,000 Total $ $ $ $ $ $ $148,000 $148,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $148,000 $148,000 Total $ $ $ $ $ $ $148,000 $148,000 Financial Comments There is no funding source for this project,therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 148 3.E.c Packet Pg. 245 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Murray Avenue Sidewalk Gap Closure Project No.EN2117 Category Streets/Curbs & Sidewalks Department Public W orks/Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Murray Avenue between Kishimura and Leavesley Project Description and Purpose The Murray Avenue Sidewalk Gap Closure Project will construct approximately 2,000 linear feet of sidewalk on the west side of Murray Avenue between Kishimura Drive and Leavesley Road. This project would complete the pedestrian network on this segment so that pedestrian access would be provided on both sides of the street. Project Justification Numerous residents and businesses on the west side of this segment of Murray Avenue do not have pedestrian facilities along their property’s frontage. The lack of a continuous sidewalk on this segment of Murray Avenue also impacts the ability of transit users to access the bus stops in the area. This project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies.These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Back to Top 149 3.E.c Packet Pg. 246 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2117) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $43,900 $43,900 CEQA $1,100 $1,100 Construction $750,000 $750,000 Con. Support $45,000 $45,000 Right-of-Way $60,000 $60,000 Total $ $ $ $ $ $ $900,000 $900,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $900,000 $900,000 Total $ $ $ $ $ $ $900,000 $900,000 Financial Comments There are no funding source to fund this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 150 3.E.c Packet Pg. 247 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Sidewalk Gap Closure – 8340 Swanston Lane Project No.EN2120 Category Streets: Curbs & Sidewalks Department Public W orks:Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Swanston Lane between Leavesley and Casey Project Description and Purpose This project will construct approximately 1,200 square feet of new sidewalk and 240 linear feet of new curb and gutter on the east side of Swanston Lane between Leavesley Road and Casey Lane to close the existing gap in continuous sidewalk. This project would complete the pedestrian network on this segment so that pedestrian access would be provided on both sides of the street. Project Justification Residents have expressed safety concerns regarding the lack of continuous sidewalk along this segment of Swanston Lane. This project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Master Planning Documents This project is not listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Back to Top 151 3.E.c Packet Pg. 248 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2120) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $15,400 $15,400 CEQA $1,100 $1,100 Construction $89,000 $89,000 Con. Support $4,400 $4,400 Land Acq. $55,000 $55,000 Total $ $ $ $ $ $ $164,900 $164,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $164,900 $164,900 Total $ $ $ $ $ $ $164,900 $164,900 Financial Comments There is no funding sourced for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 152 3.E.c Packet Pg. 249 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Storm Drain Cleaning and Inspection Program Project No.EN2124 Category Storm Collection Department Public W orks/Storm Drain Project Type Studies & Reports Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The intent of this project is to video inspect the larger storm drain pipes and culverts within private easements and the public right-of-way to identify deficiencies (including deficiencies in structural integrity) and to clean the lines.Based on the video inspection, a capital improvement project would be developed to repair identified deficiencies. This project would be a multi-year, phased project.During the first year, locations that meet the project parameters would be identified throughout the City.During the second year, the lines identified in the first year would be inspected and improvements to address any identified deficiencies would be designed. During the third year, the improvements would be constructed. Project Justification A number of large diameter storm drain lines are constructed using corrugated metal pipe and reinforced concrete pipe (RCP). When these lines fail, they can create dangerous conditions including sink holes in the public right-of-way, which can result in safety issues. Master Planning Documents This project is not in any master plan document. Photo Credit: By Cheerfulmonk, CC BY-NC-SA 2.0 Back to Top 153 3.E.c Packet Pg. 250 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2124) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $45,000 $45,000 Salaries/Wages $5,000 $5,000 Total $ $ $ $ $ $ $50,000 $50,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $50,000 $50,000 Total $ $ $ $ $ $ $50,000 $50,000 Financial Comments The first phase of the project, identification of locations that meet the project parameters, is estimated to cost $50,000. There are no funds identified for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 154 3.E.c Packet Pg. 251 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Fifth Street – Miller to Princevalle Storm Drain Replacement Project No.EN2125 Category Storm: Storm Collection Department Public W orks/Storm Drain Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Fifth Street between Miller Ave and Princevalle St Project Description and Purpose This project would replace approximately 1,300 feet of existing 42” storm drain pipe with a 66” storm drain pipe along Fifth Street between Miller Avenue and Princevalle Street to provide adequate storm drainage capacity. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River.The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is identified in the City of Gilroy 2004 Storm Drainage System Master Plan. The City of Gilroy 2004 Storm Drainage System Master Plan established storm drainage system design and planning criteria, performed a hydrologic analysis using a watershed model, evaluated the City’s existing storm drainage system, recommended improvements to enhance system reliability and accommodate future growth, and developed a Capital Improvement Program for buildout of the 2020 General Plan. Fifth St Project Area Princevalle StBack to Top 155 3.E.c Packet Pg. 252 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2125) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $260,700 $260,700 CEQA $1,100 $1,100 Construction $1,584,000 $1,584,000 Con. Support $139,700 $139,700 Total $ $ $ $ $ $ $1,985,500 $1,985,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $1,985,500 $1,985,500 Total $ $ $ $ $ $ $1,985,500 $1,985,500 Financial Comments This project is eligible for funding through the Storm Drain Impact Fee (420) since it is an expansion of the City’s system and required through the Storm Drain Master Plan. It is not a high priority project within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 156 3.E.c Packet Pg. 253 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Fifth Street – Princevalle to Rosanna New Storm Drain Trunk Project No.EN2126 Category Storm: Storm Collection Department Public W orks: Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Fifth Street between Princevalle and Rosanna Project Description and Purpose This project would construct a new 72” storm trunk approximately 1,500 feet in length along Fifth Street between Princevalle Street and Rosanna Street to provide adequate storm drainage capacity. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is identified in the City of Gilroy 2004 Storm Drainage System Master Plan. The City of Gilroy 2004 Storm Drainage System Master Plan established storm drainage system design and planning criteria, performed a hydrologic analysis using a watershed model, evaluated the City’s existing storm drainage system, recommended improvements to enhance system reliability and accommodate future growth, and developed a Capital Improvement Program for buildout of the 2020 General Plan.Dowdy StFifth St Project Area Carmel StPrincevalle StHanna StRosanna StBack to Top 157 3.E.c Packet Pg. 254 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2126) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $344,300 $344,300 CEQA $1,100 $1,100 Construction $2,134,000 $2,134,000 Con. Support $187,000 $187,000 Total $ $ $ $ $ $ $2,666,400 $2,666,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $2,666,400 $2,666,400 Total $ $ $ $ $ $ $2,666,400 $2,666,400 Financial Comments This project is eligible for funding through the Storm Drain Impact Fee (420) since it is an expansion of the City’s system and required through the Storm Drain Master Plan. It is not a high priority project within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 158 3.E.c Packet Pg. 255 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Forest and Eighth Storm Drain Connection Replacement Project No.EN2127 Category Storm: Storm Collection Department Public W orks: Storm Drain Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Forest Street and Eighth Street Project Description and Purpose This project would remove and replace approximately 40 linear feet of 8” cast iron pipe with 15” reinforced concrete pipe, and remove and replace approximately 40 linear feet of 6” vitrified clay pipe with 15” reinforced concrete pipe near the intersection of Forest and Eighth Streets. This project would also install a new storm drain inlet, and tie the improvements into the existing storm drain system. Project Justification A resident near the intersection of Forest and Eighth Streets has submitted several service requests related to pavement flooding at this location. Maintenance and Engineering staff has identified a small inlet and smaller than required storm drain pipe network serving this location. With the increasing frequency of 100-year rainfall events, this area could be prone to frequent flooding in the future. These flooding events may result in damage to property and the City could be liable for these damages. Master Planning Documents This project supports the City of Gilroy 2004 Storm Drainage System Master Plan. Back to Top 159 3.E.c Packet Pg. 256 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2127) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $1,100 $1,100 Design $42,900 $42,900 CEQA $1,100 $1,100 Construction $154,000 $154,000 Con. Support $25,300 $25,300 Total $ $ $ $ $ $ $224,400 $224,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $224,400 $224,400 Total $ $ $ $ $ $ $224,400 $224,400 Financial Comments This project is not eligible for funding through the Storm Drain Impact Fee (420). Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project would result in nominal operational costs and the new assets would be added to the City’s routine storm drain maintenance list. Back to Top 160 3.E.c Packet Pg. 257 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Ninth Street Storm Drain Extension – Monterey to Eigleberry Project No.EN2130 Category Storm: Storm Collection Department Public W orks:Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Ninth Street between Monterey and Eigleberry Project Description and Purpose This project will add a new 36” storm drain line for a total length of approximately 400 feet along Ninth Street between Eigleberry Street and Monterey Street. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River.The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project supports the City of Gilroy 2004 Storm Drainage System Master Plan and the 2020 General Plan. Ninth St Monterey St Eigleberry StProject Area Back to Top 161 3.E.c Packet Pg. 258 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2130) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $57,200 $57,200 CEQA $1,100 $1,100 Construction $237,000 $237,000 Con. Support $35,200 $35,200 Total $ $ $ $ $ $ $330,500 $330,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $330,500 $330,500 Total $ $ $ $ $ $ $330,500 $330,500 Financial Comments This project is an expansion of the City’s storm drainage system, and is eligible for funding through the Storm Drain Impact Fee Fund (420), but is a low priority and will be moved to beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 162 3.E.c Packet Pg. 259 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Princevalle System – Fifth to Santa Paula Storm Drain Improvements Project No.EN2131 Category Storm: Storm Collection Department Public W orks: Storm Drain Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Third St, Santa Theresa Dr, Fourth St and Miller Ave Project Description and Purpose This project will replace the existing 27” to 30” storm drain with 36” to 48” storm drain for a total length of approximately 3,400 feet along portions of Third Street (Santa Paula Drive to Santa Theresa Drive), Santa Theresa Drive (Third Street to Fourth Street), Fourth Street (Santa Theresa Drive to Miller Avenue), and Miller Avenue (Fourth Street to Fifth Street). Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River.The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project supports the City of Gilroy 2004 Storm Drainage System Master Plan and the 2020 General Plan. Third St Santa Paula DrWren AveProject Area Santa Theresa DrMiller AveBack to Top 163 3.E.c Packet Pg. 260 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2131) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $11,000 $11,000 Design $303,600 $303,600 CEQA $11,000 $11,000 Construction $1,932,000 $1,932,000 Con. Support $245,300 $245,300 Total $ $ $ $ $ $ $2,502,900 $2,502,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $2,502,900 $2,502,900 Total $ $ $ $ $ $ $2,502,900 $2,502,900 Financial Comments This project is an expansion of the City’s storm drainage system, and is eligible for funding through the Storm Drain Impact Fee Fund (420), but is a low priority and will be moved to beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 164 3.E.c Packet Pg. 261 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Rosanna – Fourth to Princevalle Channel Storm Drain Improvements Project No.EN2132 Category Storm: Storm Collection Department Public W orks:Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Rosanna St, Sixth St, Eigleberry St, Seventh St Project Description and Purpose This project will add new 36”to 84”storm drain line for a total length of approximately 6,700 feet along Rosanna Street from Fourth Street to Sixth Street, Sixth Street from Rosanna Street to Eigleberry Street, Eigleberry Street from Sixth Street to Seventh Street, Seventh Street from Eigleberry Street to Rosanna Street, and Rosanna Street from Seventh Street to Princevalle Channel. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River.The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is identified in City’s 2004 Storm Drainage System Master Plan. Fourth StSixthStSeventhStEigleberry St Tenth StChurch St Rosanna St Project Area Back to Top 165 3.E.c Packet Pg. 262 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2132) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $20,900 $20,900 Design $503,800 $503,800 CEQA $20,900 $20,900 Construction $3,818,000 $3,818,000 Con. Support $524,700 $524,700 Total $ $ $ $ $ $ $4,888,300 $4,888,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $4,888,300 $4,888,300 Total $ $ $ $ $ $ $4,888,300 $4,888,300 Financial Comments This project is an expansion of the City’s storm drainage system and is eligible for funding through the Storm Drain Impact Fee (420). This is a low priority project so will be moved to beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 166 3.E.c Packet Pg. 263 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Second Street – Hanna to Miller Slough Storm Drain Improvements Project No.EN2133 Category Storm: Storm Collection Department Public W orks:Storm Drain Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Second Street between Hanna St and Miller Slough Project Description and Purpose This project will replace the existing 15” storm drain with a 36” storm drain for a total length of approximately 1,450 feet along Second Street between Hanna Street and Monterey Road / Miller Slough. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River.The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project supports the City of Gilroy 2004 Storm Drainage System Master Plan and the 2020 General Plan. First St Second StHanna StProject Area Back to Top 167 3.E.c Packet Pg. 264 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2133) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $5,500 $5,500 Design $177,100 $177,100 CEQA $5,500 $5,500 Construction $968,000 $968,000 Con. Support $144,100 $144,100 Total $ $ $ $ $ $ $1,300,200 $1,300,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $1,300,200 $1,300,200 Total $ $ $ $ $ $ $1,300,200 $1,300,200 Financial Comments This project increases the capacity of the City’s storm drainage system, and is eligible for funding by the Storm Drain Impact Fee (420). The project is not considered a high priority project and will be moved to beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 168 3.E.c Packet Pg. 265 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Third Street Storm Drain Extension – Hanna to Eigleberry Project No.EN2134 Category Storm Collection Department Public Works/Storm Drain Project Type Replacement Project Manager Sr. CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Third Street between Hanna St and Eigleberry St Project Description and Purpose This project would up-size approximately 1,200 linear feet of 6” storm drain line to 12” storm drain line on Third Street between Hanna Street and Eigleberry Street. The project scope includes: Remove and replace 1,200 linear feet of 6” reinforced concrete pipe (RCP) with 12” RCP Remove and relocate existing catch basin Connect new pipes to existing storm drain system Project Justification The existing storm drain line on Third Street between Hanna Street and Eigleberry Street is not an optimal size for this segment. During moderate rain events, flooding occurs at almost every intersection on this segment. This flooding may cause safety issues such as hydroplaning. This main line is undersized and is restricting optimal flow downstream. By up-sizing this line, flooding within this segment will be eliminated and it will restore additional operational capacity to respond to other locations. Currently, the Operations Division conducts frequent cleaning intervals at this segment just to maintain minimal flow. Master Planning Documents This project is not listed in the City of Gilroy 2004 Storm Drainage System Master Plan. EigleberryStThird St Project Area ChurchStRosanna StHanna StBack to Top 169 3.E.c Packet Pg. 266 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2134) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $101,200 $101,200 CEQA $1,100 $1,100 Construction $572,000 $572,000 Con. Support $81,400 $81,400 Total $ $ $ $ $ $ $755,700 $755,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $755,700 $755,700 Total $ $ $ $ $ $ $755,700 $755,700 Financial Comments This project increases the capacity of the City’s storm drainage system, and is eligible for funding by the Storm Drain Impact Fee (420). Since the project is not listed in the Storm Drain Master plan, it is not considered a high priority project, and will be listed as unfunded and moved to beyond FY25 in this CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 170 3.E.c Packet Pg. 267 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Wren Avenue Bridge Over Lions Creek BPMP Project No.EN2138 Category Streets:Bridges Department Public W orks:Engineering Project Type Rehabilitation Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Wren Avenue North of Tatum Avenue Project Description and Purpose In April 2006 Caltrans announced the creation of the Local Assistance Bridge Preventative Maintenance Program (BPMP). The BPMP program is funded through the Federal Highway Administration (FHWA) Highway Bridge Program (HBP), which, for the City of Gilroy, is administered through Caltrans District 4 Local Assistance. This project includes cleaning and treating the bridge deck on the Wren Avenue Bridge over Lions Creek with High Molecular W eight Methacrylate (HMWM). The project will also include replacing traffic stripes and pavement markings, and other incidental and appurtenant work necessary for the proper construction of the improvements. Project Justification The purpose of the project is to extend the life of the bridge by performing certain qualifying items of work, classified as “preventative maintenance”, to keep the bridge in structurally good condition while conserving limited funds for other bridges which may require major rehabilitation or replacement. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way.Kern AveLions Creek Tatum Ave Wren Avenue Bridge Over Lions Creek Back to Top 171 3.E.c Packet Pg. 268 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2138) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $23,100 $23,100 CEQA $9,900 $9,900 Construction $78,800 $78,800 Con. Support $45,100 $45,100 Total $ $ $ $ $ $ $156,900 $156,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $156,900 $156,900 Total $ $ $ $ $ $ $156,900 $156,900 Financial Comments This project would be implemented through the Highway Bridge Program (HBP), which provides federal-aid to local agencies for replacing and rehabilitating deficient bridges. A large portion of the Construction and Construction Engineering/Management Services for this project would be funded through the FHWA’s Highway Bridge Program (88.53%), which will be reimbursed to the City upon completion of the project. The City’s match for the project would be minimal (11.47%). Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no operational costs associated with this project. Back to Top 172 3.E.c Packet Pg. 269 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Wren Avenue Bridge Over Lions Creek Replacement Project No.EN2139 Category Streets: Bridges Department Public W orks: Engineering Project Type Replacement Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Wren Avenue North of Tatum Avenue Project Description and Purpose This project would replace the Wren Avenue Bridge over Lions Creek. It would be implemented through the Highway Bridge Program, which is funded by the Federal Highway Administration. Project Justification Generally, bridges are inspected by Caltrans every two years. Bridges in poor condition must be considered for rehabilitation or replacement.A “deficient” bridge is defined as being in poor condition or structurally deficient.Bridges must be rated Structurally Deficient (SD) with a Sufficiency Rating (SR) .Bridge replacement may be an appropriate “rehabilitation” option if a detailed cost analysis shows that replacement is the most cost-effective solution.Bridges must be rated SD with the SR < 50 to be eligible for replacement. Even though a bridge may be eligible for replacement, rehabilitation must still be considered to ensure the most cost- effective solution is selected. The Wren Avenue Bridge (Number 37C0353) is 75.1 feet long, 73.2 feet wide, and carries two travel lanes and one parking lane. It was built in 1989. It has two spans with a continuous reinforced concrete (RC) slab, RC pier wall, and open end diaphragm abutments with non-monolithic wingwalls on concrete piles. Based on the 2018 inspection of this bridge, it is Structurally Deficient with a Sufficiency Rating of 66.9. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way.Kern AveLions Creek Tatum Ave Wren Avenue Bridge Over Lions Creek Back to Top 173 3.E.c Packet Pg. 270 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2139) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $15,400 $15,400 Design $539,000 $539,000 CEQA $190,300 $190,300 Construction $5,764,000 $5,764,000 Con. Support $507,100 $507,100 Permitting Fees $181,500 $181,500 Miti/Monitoring $400,000 $400,000 Total $ $ $ $ $ $ $7,597,300 $7,597,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total HBP Grant Funding $7,597,300 $7,597,300 Total $ $ $ $ $ $ $7,597,300 $7,597,300 Financial Comments This project would be implemented through the Highway Bridge Program (HBP), which provides federal-aid to local agencies for replacing and rehabilitating deficient bridges. The HBP is funded by the Federal Highway Administration (FHWA).Reimbursable scopes of work include replacement, rehabilitation, painting, scour countermeasure, and preventative maintenance activities. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. Back to Top 174 3.E.c Packet Pg. 271 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Downtown Sesquicentennial Beautification Project Project No.EN2148 Category Streets: Traffic Signals Department Public W orks: Engineering Project Type Rehabilitation Project Manager City Engineer Council Priorities Revitalize Downtown Location Downtown Project Description and Purpose This project will provide for commemorative infrastructure improvements including a beautification effort in Downtown Gilroy to celebrate the City’s 150th Birthday. The Sesquicentennial Beautification Project will: Paint the Street Lights and Signal Poles in the Downtown a decorative black color to match existing decorative lighting in downtown Provide Landscaping Enhancements at key locations in the Downtown Add the Sesquicentennial Brand Logo to be included on new Intersection and Street Name Signs in the Downtown Correct Deficient Alley Driveway locations along Gourmet Alley Project Justification The City’s 150th Birthday is a special occasion. The occasion will be celebrated with events and activities commemorating Gilroy’s sesquicentennial. A new City Logo has already been designed for this event.We can take this opportunity to enhance the Downtown to provide some low-cost beautification improvements that will improve the look and character of the Downtown to celebrate the occasion. Master Planning Documents This project supports the Downtown Gilroy Strategic Plan. Back to Top 175 3.E.c Packet Pg. 272 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2148) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $39,600 $39,600 Construction $328,000 $328,000 Con. Support $17,600 $17,600 Total $ $ $ $ $ $ $385,200 $385,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $385,200 $385,200 Total $ $ $ $ $ $ $385,200 $385,200 Financial Comments There is no funding source for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Ongoing maintenance of any additional landscaping could be added to the City’s current Downtown Landscape Maintenance Contract at a cost of $1,000 or less. Back to Top 176 3.E.c Packet Pg. 273 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Tenth Street/Highway 101 Bridge W idening Project No.EN2150 Category Streets: Bridges Department Public W orks: Engineering Project Type Rehabilitation Project Manager Sr.CIP Engineer Council Priorities Focus on Revenue Driven Economic Development Location Tenth Street (Automall Parkway) at US 101 Project Description and Purpose This project would widen the existing bridge overcrossing at the Tenth Street (Automall Parkway)/US 101/SR 152 interchange to add one additional lane through in each direction. The project would include widening the bridge structure, ramp work, grading, striping and signal modification improvements. Project Justification The Tenth Street (Automall Parkway)/US 101/SR 152 interchange is one of the major ingress/egress points to the City and connects the City’s arterial system to US 101 and SR 152. It is one of only three interchanges in the City and is located between the Leavesley Road/US 101 interchange to the north and the Monterey Road/US 101 interchange to the south. Tenth Street-Automall Parkway-SR 152 is also a major gateway into the City. In peak times, especially the PM peaks, queues leading to the interchange result in excessive back-ups along Tenth Street-Automall Parkway-SR 152. Adding one lane in each direction on the bridge will improve the flow of eastbound and westbound traffic along this corridor during peak times, provide better access to the freeways, and enhance overall traffic circulation in the area. The Tenth Street-Automall Parkway-SR152 corridor also provides direct access to the commercial areas east and west of US101, and to the auto dealerships on Automall Parkway. Improving the flow of traffic along this important arterial area could encourage economic development in the area. Master Planning Documents This project is included in the City’s Transportation Master Plan and is also listed in the State Transportation Improvement Program (STIP), which makes it eligible for State and federal funding. Back to Top 177 3.E.c Packet Pg. 274 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2150) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $270,000 $270,000 Design $2,700,000 $2,700,000 CEQA $270,000 $270,000 Construction $18,000,000 $18,000,000 Con. Support $1,440,000 $1,440,000 Total $ $ $ $ $ $ $22,680,000 $22,680,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total TIF (433)$3,300,000 $3,300,000 VTA Measure B* $1,000,000 $1,000,000 Unfunded $18,380,000 $18,380,000 Total $ $ $ $ $ $ $22,680,000 $22,680,000 *Transfer from the Buena Vista interchange requested; schedule will be updated based on funding availability. Financial Comments The project is currently funded in the TIF. In 2018, this project was estimated to cost $10 million without any contingencies or soft costs included. Accounting for soft costs as well as other ancillary construction costs, the total project cost is estimated at $22.7 million. The City is working with the VTA to move $1 million in Measure B funding from the Buena Vista / US 101 interchange to this project for preliminary design.The project is currently underfunded by more than $18 million and would require additional funding from the state/Caltrans, the Federal government or other local transportation funds. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 178 3.E.c Packet Pg. 275 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Railroad At-Grade Crossing Pedestrian Safety Improvements Project No.EN2152 Category Streets: Curbs & Sidewalks Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location At-Grade Highway/Railroad Crossings within the City Project Description and Purpose The Railroad At-Grade Crossing Pedestrian Safety Improvements Project would improve safety at ten at-grade railroad track crossings by installing improvements such as fencing, pedestrian gates, sidewalks, and upgraded warning signals and signage. The project includes the at-grade highway/railroad crossings at the following locations: 1.Luchessa Avenue 2.Tenth Street 3.Old Gilroy Street 4.Sixth Street 5.Martin Street 6.Lewis Street 7.I.O.O.F. Avenue 8.Leavesley Road 9.Las Animas Avenue 10.Cohansey Avenue Project Justification The City’s ten at-grade highway/railroad crossings all fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Some of these crossings are located near schools or other high pedestrian activity centers (i.e., shopping centers, multi-family residential developments, etc.). This project would enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s NRSA. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Tenth Street At-Grade Railroad Crossing Back to Top 179 3.E.c Packet Pg. 276 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2152) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $44,000 $44,000 Design $1,408,000 $1,408,000 CEQA $165,000 $165,000 Construction $7,520,000 $7,520,000 Con. Support $1,408,000 $1,408,000 Total $10,545,000 $10,545,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $10,545,000 $10,545,000 Total $ $ $ $ $ $ $10,545,000 $10,545,000 Financial Comments The City of Gilroy may collaborate with the High Speed Rail Authority (HSRA) on this project with the majority of funding coming through their Environmental Justice (EJ) CEQA program. The City would provide sidewalk improvements within the City’s right-of-way to aid with the transition between City and railroad right-of-way. In addition, the City would provide public outreach and coordination, project management, and oversight during the design and construction of the project.Funding for the majority of the railroad safety improvements would come from HSRA. The City requested funding for this project through the EJ program, but will not know if it is funded until HSRA determines program eligibility in late 2020.This project is therefore listed as unfunded and listed as Beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 180 3.E.c Packet Pg. 277 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Neighborhood Street Lighting Project No.EN2153 Category Streets: Street Lights Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The Neighborhood Street Lighting Project would install new street lights in areas where the street lights do not meet the City’s minimum standards for street light spacing. Project Justification Adequate neighborhood street lighting improves safety by improving nighttime visibility and provides sidewalk and road users with an increased sense of security. Street lighting can also provide a sense of place and a more pleasing environment in residential and commercial areas. Some neighborhood groups also believe that extra illumination can help prevent or reduce crime. Most of the neighborhoods requiring street light improvements are located within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program.The Neighborhood Street Lighting Project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s NRSA. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Chestnut Street between Sixth and Seventh Streets Back to Top 181 3.E.c Packet Pg. 278 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2153) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $44,000 $44,000 CEQA $1,100 $1,100 Construction $194,000 $194,000 Con. Support $22,000 $22,000 Total $ $ $ $ $ $ $261,100 $261,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $261,100 $261,100 Total $ $ $ $ $ $ $261,100 $261,100 Financial Comments The City of Gilroy may collaborate with the High Speed Rail Authority (HSRA) on this project with the majority of funding coming through their Environmental Justice (EJ) CEQA program. In addition, the City would provide public outreach and coordination, project management, and oversight during the design and construction of the project.Funding for the majority of the project would come from HSRA. The City requested funding for this project through the EJ program, but will not know if it is funded until HSRA determines program eligibility later this year. This project is therefore listed as unfunded and listed as Beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 182 3.E.c Packet Pg. 279 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Gateway Senior Apartments Pedestrian Crossing Safety Improvements Project No.EN2154 Category Streets: Traffic Signals Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Monterey Street between Tenth St and Luchessa Ave Project Description and Purpose This project will install a High-Intensity Activated Crosswalk (HAW K), high visibility crosswalk improvements, and curb ramps to provide a safe pedestrian crossing of Monterey Road in front of the Gateway Senior Apartments. Project Justification The location of the Gateway Senior Apartments currently has challenges and safety issues in terms of the surrounding pedestrian infrastructure along Monterey Street. The project was approved without any adjacent sidewalk improvements. In a February 13, 2020 letter from the US Department of Housing and Urban Development (HUD), the Office of Fair Housing and Equal Opportunity expressed concerns over the lack of pedestrian accessibility in the area. The HAWK improvements would address the accessibility gaps by providing safe pedestrian access to the west side of Monterey Street where there are existing pedestrian facilities that lead to the Downtown. This project meets the City Council goal of Enhancing Public Safety Capabilities. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. High-Intensity Activated Crosswalk Example Back to Top 183 3.E.c Packet Pg. 280 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2154) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $48,400 $48,400 CEQA $1,100 $1,100 Construction $288,000 $288,000 Con. Support $26,400 $26,400 Total $ $ $ $ $ $ $363,900 $363,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total CDBG (254)$363,900 $363,900 Total $ $ $ $ $ $ $363,900 $363,900 Financial Comments There is no funding source for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 184 3.E.c Packet Pg. 281 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Church Street Sidewalk Gap Closure Project No.EN2155 Category Streets: Curbs & Sidewalks Department Public W orks: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location West Side of Church Street North of First Street Project Description and Purpose This project will construct new sidewalk, curb, and gutter on the west side of Church Street, just north of First Street, along the eastern façade of the building that is currently occupied by the El Rancho Foods Supermarket. The diagonal parking spaces along the side of the building will be shifted partially out towards the street to accommodate the new walkway against the building. The sidewalk will tie into the existing sidewalk north and south of the building site. Project Justification The City has received a number of comments over the past several years regarding the lack of continuous sidewalk along the Church Street frontage of this property. Due to the existing diagonal parking configuration against the building, pedestrians are forced out into the street to travel along this portion of Church Street. This project has the potential to be funded by Community Development Block Grant (CDBG) Funds because of its location in the City’s Neighborhood Revitalization Strategy Area (NRSA), and its benefit to low-income residents in the City. Master Planning Documents This project supports the City’s General Plan goals and policies of correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Back to Top 185 3.E.c Packet Pg. 282 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2155) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $15,400 $15,400 CEQA $1,100 $1,100 Construction $84,400 $84,400 Con. Support $17,600 $17,600 Total $ $ $ $ $ $ $118,500 $118,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total CDBG (254)$118,500 $118,500 Total $ $ $ $ $ $ $118,500 $118,500 Financial Comments There is no funding source for this project,therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 186 3.E.c Packet Pg. 283 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City Hall Annex HVAC Replacement Project No.FC2102 Category Facilities: Building Systems Department Public W orks: Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7370 Rosanna Street Project Description and Purpose This project will replace the 35-year-old HVAC equipment in the east wing of the City Hall Annex building. It includes replacement of the 75-ton chiller, thermostats and mechanical equipment that control the air, flow and heat. It is expected to leave the current ducting as is unless other modifications are necessary.Modifications to that plan may be necessary if improvements are needed for the new staff areas in the east wing associated with the Development Services Center staff relocations. Project Justification HVAC units and equipment in the City Hall Annex building are 35 years old and in need of replacement. These units also cool the server/radio room that is responsible for 911 phone calls for South County, as well as all of the City’s main Police Department radio communications radio repeaters, and the Emergency Operations Center operations room. Master Planning Documents This project is not listed in a master plan. Back to Top 187 3.E.c Packet Pg. 284 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2102) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $15,400 $15,400 Design $57,200 $57,200 Construction $479,000 $479,000 Con. Support $52,800 $52,800 Total $ $ $ $ $ $ $604,400 $604,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $604,400 $604,400 Total $ $ $ $ $ $ $604,400 $604,400 Financial Comments There is no funding for this project so it will be listed as unfunded, and moved to beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Annual maintenance costs should remain the same. There would be some efficiency benefits associated with a new system that would reduce the use compared to if the occupancy of the building was increased without replacing the system. Back to Top 188 3.E.c Packet Pg. 285 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name CHS Aquatics Pool Re-Plastering Project No.FC2103 Category Facilities: Specialized Facilities Department Public Works:Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location 850 Day Road Project Description and Purpose There are two pools at Christopher High School, an Olympic pool and a shallow wading pool. The plaster on the bottom of the shallow pool is peeling, cracking and bubbling. The plaster has been repaired approximately eight times over the last three years. The temporary fixes are not enduring so the entire pool requires re-plastering. Project Justification The County Health Department Health Inspector has documented that the bottom of the pool is rough, with areas of cracking and buckling. The City’s Facilities staff has done some temporary repairs to address these areas; however the repairs are not enduring. At some point the pool may be shut down by the inspector. This pool is used by both the high school and the public, and is considered a significant community benefit.Losing access to this pool would be a significant impact to a number of stakeholders. Master Planning Documents This project is not listed in a master plan. Back to Top 189 3.E.c Packet Pg. 286 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2103) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $24,200 $24,200 Construction $220,000 $220,000 Total $ $ $ $ $ $ $244,200 $244,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $244,200 $244,200 Total $ $ $ $ $ $ $244,200 $244,200 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Study Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Annual re-plastering is expected every 10 to 15 years. Back to Top 190 3.E.c Packet Pg. 287 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Railroad/Sixth NE Parking Lot Lighting Improvements Project No.FC2104 Category Facilities:Parking Lots Department Public W orks:Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Revitalize Downtown, Enhance Public Safety Capabilities Location NE Corner of Railroad Street and Sixth Street Project Description and Purpose The parking lot at the northeast corner of Railroad Street and Sixth Street is a 0.58 acre lot with 58 parking spaces. The lot is not adequately lit with many areas that are in shadow after the lights turn on. The parking lot requires a new lighting design, poles and electrical service. Project Justification Council has identified parking in downtown as one of its main priorities. This parking lot provides nearby parking for downtown visitors. Master Planning Documents The Downtown Specific Plan, completed in 2005, calls for increased parking in the Downtown as well as a comprehensive Parking Management Plan. Project Location Monterey St Railroad St Martin StAlexander St Sixth StLewis StBack to Top 191 3.E.c Packet Pg. 288 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2104) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $23,100 $23,100 Construction $138,000 $138,000 Total $ $ $ $ $ $ $161,100 $161,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $161,100 $161,100 Total $ $ $ $ $ $ $161,100 $161,100 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The operational costs would be minimal due to the long life of the LED bulbs (typically 10-15 years; or four times the life expectancy of an HPS bulb). Back to Top 192 3.E.c Packet Pg. 289 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Chestnut Fire Station Bay Heaters and HVAC Replacement Project No.FC2105 Category Building Systems/HVAC Department Public W orks/Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7070 Chestnut Street Project Description and Purpose The two apparatus bay heaters and one HVAC rooftop unit are past their designed lifetime,and due to be replaced. These units are over 22 years old and are not expected to last much longer. Project Justification This project is necessary to keep Fire services operating properly and avoid downtime due to potential future equipment failures. Master Planning Documents This project is not listed in a master plan. Back to Top 193 3.E.c Packet Pg. 290 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2105) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $9,900 $9,900 Construction $50,000 $50,000 Con. Support $1,100 $1,100 Total $ $ $ $ $ $ $61,000 $61,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $61,000 $61,000 Total $ $ $ $ $ $ $61,000 $61,000 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There will be some cost savings due to higher efficiency equipment. Replacement is anticipated every 15 to 20 years. Back to Top 194 3.E.c Packet Pg. 291 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City Hall Trellis Repairs Project No.FC2107 Category Facilities: Building Systems Department Public W orks: Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7351 Rosanna Street Project Description and Purpose City Hall has trellis structures at each of the four entrances to City Hall. Most of the trellis structures have significant rot. This project would include an evaluation of the trellis structures to determine the scope for replacement and/or repair of the trellis structures. Project Justification Employees and visitors walk under these trellises when City Hall is open.The main horizontal support beams are of concern because parts of the structure would fall if the beams fail. The trellis structures also support overhead fire sprinklers.The repairs are needed to preserve the structures. Master Planning Documents This project is not specifically listed in any master plan. Back to Top 195 3.E.c Packet Pg. 292 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2107) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $9,900 $9,900 Construction $93,000 $93,000 Con. Support $5,500 $5,500 Total $ $ $ $ $ $ $108,400 $108,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $108,400 $108,400 Total $ $ $ $ $ $ $108,400 $108,400 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact No additional operational cost. Back to Top 196 3.E.c Packet Pg. 293 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Corp Yard Resurfacing Project No.FC2108 Category Facilities:Parking Lots Department Public W orks: Facilities Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location 613 Old Gilroy Street Project Description and Purpose The purpose of this project is to resurface the asphalt pavement at the City’s Corporation Yard. The scope of the project includes: Infill and grade adjustments for the front entrance to level for standard vehicle access. Resurface employee parking area. Rehabilitate failed pavement area by the large equipment parking lot. Restriping and layout for equipment and employee parking. Remove and install fence along the frontage to reuse the paved area for parking. Project Justification Over the years, the pavement surface at the corporation yard has degraded. Many features of the parking lots, such as parking stall markings, directional arrows, and signs also require replacement. In addition to the restoration and rehabilitation work, this also provides an opportunity to review the current parking layout and optimize it to better suit the different types of equipment parking as well as employee parking. This will also address the front entrance’s steep slope which makes it difficult for fire truck access and often damages low ground clearance equipment and vehicles that scrape the pavement.Per Title II of the ADA, this parking lot resurfacing also triggers ADA improvements. As this is an offsite parking lot, ADA accessibility shall comply with the City Municipal Code. Master Planning Documents This project is not in any master plan. Back to Top 197 3.E.c Packet Pg. 294 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2108) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $2,200 $2,200 Design $45,100 $45,100 CEQA $1,100 $1,100 Construction $458,000 $458,000 Con. Support $25,300 $25,300 Total $ $ $ $ $ $ $531,700 $531,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $531,700 $531,700 Total $ $ $ $ $ $ $531,700 $531,700 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Nominal operational costs, however parking lots should be resurfaced every 8-10 years. Back to Top 198 3.E.c Packet Pg. 295 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Corp Yard Security Improvements Project No.FC2109 Category Facilities: Building Systems Department Public W orks:Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 613 Old Gilroy Street Project Description and Purpose This project would secure the Corporation Yard (Yard) and safeguard millions of dollars of City assets. The Yard requires several security improvements that include a new entry gate, an extended sound wall to shield vehicles and equipment from sight, installation of security cameras, an intercom system, remote access to the entry gate, and a Radio Frequency Identification system on building doors. In addition, the employee parking lot requires improvements to the lighting system. Project Justification The Yard is adjacent to US 101 to the east and single and multi-family homes to the north, south, and west. Over the years, the Yard has received many uninvited visitors; some vehicles housed at the Yard have been broken into and vandalized. This project would secure the facility, reduce instances of theft and vandalism, and provide added security to employees and vehicles.Furthermore, it would enhance the work environment for employees. Master Planning Documents This project is not listed in any master plan document. US 101 Old Gilroy StCorporation Yard Back to Top 199 3.E.c Packet Pg. 296 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2109) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $6,600 $6,600 Design $50,600 $50,600 CEQA $3,300 $3,300 Construction $622,000 $622,000 Con. Support $20,900 $20,900 Total $ $ $ $ $ $ $703,400 $703,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $703,400 $703,400 Total $ $ $ $ $ $ $703,400 $703,400 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Nominal operational cost to replace light bulbs and to maintain the camera system. Back to Top 200 3.E.c Packet Pg. 297 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name 7380 Dowdy Building Demolition Project No.FC2110 Category Facilities: Buildings Department Public W orks:Facilities Project Type Demolition Project Manager Facilities Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7380 Dowdy Street Project Description and Purpose The City has been purchasing homes along Dowdy Street for construction of a new City parking lot. This project would demolish a dilapidated City-owned home at 7380 Dowdy Street. Project Justification This project would provide needed parking spaces for the Senior Center, Library, and Police Department. Master Planning Documents This project is not listed in any master plan document. Gilroy Senior Center Gilroy Library Gilroy Police Department Dowdy St Back to Top 201 3.E.c Packet Pg. 298 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2110) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $5,500 $5,500 Construction $99,000 $99,000 Con. Support $5,500 $5,500 Total $ $ $ $ $ $ $110,000 $110,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $110,000 $110,000 Total $ $ $ $ $ $ $110,000 $110,000 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project will eliminate existing operational cost. Back to Top 202 3.E.c Packet Pg. 299 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Center for the Arts HVAC Replacement Project No.FC2113 Category Facilities: Building Systems Department Public W orks:Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7341 Monterey Street Project Description and Purpose The City Council approved replacing the Arts Center Heating, Ventilation, and Air Conditioning (HVAC) units during the FY18 budget cycle. However, the project was put on hold due to plans to fully renovate the building. The HVAC units on the building are 34 years old and are well past their useful life. One of the two units no longer works as a heater, and they both need frequent repairs and refrigerant refilling. The project scope is to replace the HVAC units. Project Justification The HVAC units are past their useful life are not reliable. If they break down during theater performance dates, it could affect theater programming. Master Planning Documents This project is not listed in any master plan document. Back to Top 203 3.E.c Packet Pg. 300 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2113) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $60,000 $60,000 Construction $240,000 $240,000 Total $ $ $ $ $ $ $300,000 $300,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $300,000 $300,000 Total $ $ $ $ $ $ $300,000 $300,000 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact With more efficient heating and cooling, the utility bills for the Arts Center will be reduced. Repair costs will substantially be reduced after the installation. Back to Top 204 3.E.c Packet Pg. 301 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Old City Hall HVAC Replacement Project No.FC2114 Category Facilities: Building Systems Department Public W orks:Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Revitalize Downtown Location 7341 Monterey Street Project Description and Purpose The current Heating, Ventilation, and Air Conditioning (HVAC) equipment at Old City Hall Restaurant is 35 years old and well past its useful life. The 12 units in the building frequently fail during large events such as wedding receptions and parties. The units are not able to run at 100% due to the chiller being excessively scaled with hard water deposits. All units and associated hardware and plumbing need to be replaced. Project Justification The City is responsible for capital maintenance of the building and is currently responsible for HVAC repairs. The units require frequent repairs and are unreliable. For example, staff was called out to service the units during a wedding reception. Staff remained on site to pour water over the cooling tower to make the units function. The HVAC repair company recommends replacing these units because repairing them may no longer be an option. If this replacement is not completed while the units are in a semi-functional state, there may be an extended downtime that will affect the tenants’ business. Master Planning Documents This project is not listed in any master plan document. Photo Credit: https://visitgilroy.com/downtown-restaurants/ Back to Top 205 3.E.c Packet Pg. 302 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2114) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $8,800 $8,800 Design $23,100 $23,100 Construction $253,000 $253,000 Con. Support $14,300 $14,300 Total $ $ $ $ $ $ $299,200 $299,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $299,200 $299,200 Total $ $ $ $ $ $ $299,200 $299,200 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The project would reduce operational cost because the new units would be more energy efficient and require less maintenance. Back to Top 206 3.E.c Packet Pg. 303 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Parks/Civic Facilities Sidewalk Improvements Citywide Project No.FC2115 Category Facilities: Specialized Facilities Department Public W orks:Facilities Project Type Replacement Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The City owns several properties including a Civic Center, Library, Police Station, various parks, parking lots and other parcels. This project would correct all defective sidewalks and walkways with a ½” or more vertical separation (considered a “trip and fall” location) that could leave the City liable to risk of law suit. This project would analyze the sidewalk condition along the frontage of all City-owned properties (including all City parks and public-accessible properties) and design and implement corrective measures to repair the defective areas to City Standards. Project Justification The California Streets and Highways Code requires the adjacent property owner to be responsible for the condition of the sidewalk fronting their property. City Public Works Maintenance Staff do not have the capacity to replace defective sidewalk along the frontage of all City-owned properties. The current practice is to use high-visibility paint to make these locations more visible, but not necessarily to make the repairs. This identifies potentially unsafe sidewalk conditions for the public, but leaves them in the path of travel where the public can trip and then file a claim against the City. This project meets several City Council goals including: Ensure Financial Stability and Ensure Neighborhoods Benefit Equity from City Services. Depending on the scope of the project, it may be phased over several years. Master Planning Documents This project is an action item in the Downtown Gilroy Strategic Plan. Back to Top 207 3.E.c Packet Pg. 304 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2115) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $7,700 $7,700 Construction $88,000 $88,000 Con. Support $4,400 $4,400 Total $ $ $ $ $ $ $100,100 $100,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $100,100 $100,100 Total $ $ $ $ $ $ $100,100 $100,100 Financial Comments It is recommended that this type of project be conducted every 10 years to determine if the City remains risk free or risk neutral regarding City sidewalk conditions.There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 208 3.E.c Packet Pg. 305 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City-Owned Parking Lots Resurfacing Project No.FC2116 Category Facilities: Parking Lots Department Public W orks:Facilities Project Type Rehabilitation Project Manager Nirorn Than Council Priorities Revitalize Downtown Location Various Locations Project Description and Purpose The City owns and maintains eight parking lots in the downtown totaling approximately 129,000 square feet of paved surface area. This project would resurface and restripe these lots. The scope of work includes: Asphalt Resurfacing Pavement Marking Wheel Stops Striping ADA Parking Stalls and Accessible Routes Storm Water Management Parking Lot Signage Project Justification Pavement surfaces in City-owned lots have degraded over time. Many features of the parking lots, such as parking stall marking, directional arrows, and signs, also require replacement. This project would also provide an opportunity to review current parking lot layouts and optimize them to better suit adjacent land uses. Per Title II of the ADA, parking lot resurfacing also triggers ADA improvements.Since these are offsite parking lots, ADA accessibility shall comply with the City Municipal Code. Since a number of these lots support the Downtown, this project meets the City Council Goal of Downtown Revitalization. Master Planning Documents This project supports the Downtown Strategic Plan by providing adequate parking to accommodate additional customers and residents thus improving the downtown’s market conditions and growing appeal as a residential and commercial area. Monterey St Eigleberry St Alexander St Railroad StLewis StFourth StSixth StFifth StSeventh StUNFUNDED Back to Top 209 3.E.c Packet Pg. 306 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2116) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $69,300 $69,300 Construction $315,000 $315,000 Con. Support $49,500 $49,500 Total $ $ $ $ $ $ $433,800 $433,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $433,800 $433,800 Total $ $ $ $ $ $ $433,800 $433,800 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project addresses maintenance needs. Parking lots should be maintained and resurfaced every 8-10 years. UNFUNDED Back to Top 210 3.E.c Packet Pg. 307 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Senior Center Roof Replacement Project No.FC2120 Category Facilities: Building Systems Department Public W orks:Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7371 Hanna Street Project Description and Purpose The Senior Center’s roof shingles are over 25 years old and have lost their “grip” surface.The loss of the grip surface makes the roof slippery so it is difficult to walk on it to repair roof mounted equipment. In addition,the deteriorated shingles may develop leaks. This project would replace the roof shingles. Project Justification The Senior Center is a popular recreational facility that would be impacted by roof leaks should they occur in the future given the age of the roof. Furthermore, new roof shingles would allow staff to traverse the roof easier and more safely. Master Planning Documents This project is not listed in any master plan document. Back to Top 211 3.E.c Packet Pg. 308 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2120) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $15,000 $15,000 Construction $108,000 $108,000 Con. Support $12,000 $12,000 Total $ $ $ $ $ $ $135,000 $135,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $135,000 $135,000 Total $ $ $ $ $ $ $135,000 $135,000 Financial Comments There is no funding for this project so it will be listed as unfunded, and moved to beyond FY25. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project address maintenance needs. There are no operational costs associated with this project. Costs may decrease if leaks are avoided. Back to Top 212 3.E.c Packet Pg. 309 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Wheeler HVAC and Electrical Upgrades Project No.FC2121 Category Facilities: Building Systems Department Public W orks: Facilities Project Type New Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 250 W.Sixth Street Project Description and Purpose This project would install a Heating, Ventilation, and Air Conditioning (HVAC) system at the Wheeler Community Center. Installing an HVAC system that would be able to cool such a large building would be a substantial undertaking, and would require upgrading the electrical panel that supplies power to the building, upgrading the generator that supplies emergency power to the building, and engineering a large HVAC system that could support Wheeler Community Center’s 1940 structure. Project Justification Wheeler Community Center has been designated as a Cooling Center, should the City determine the outdoor temperature has reached a point that is dangerous to members of the public who might not have a place to shelter. However, the main gym (i.e., the shelter location) does not have air conditioning. Because the W heeler building that was built in 1940 does not currently have the electrical infrastructure to support the HVAC system, it may be more cost effective to add a generator to a building that already has an HVAC system and the electrical infrastructure to support it (e.g., the Senior Center). Master Planning Documents This project is not listed in any master plan document. Back to Top 213 3.E.c Packet Pg. 310 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2121) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $69,300 $69,300 Construction $561,000 $561,000 Con. Support $24,200 $24,200 Total $ $ $ $ $ $ $654,500 $654,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $654,500 $654,500 Total $ $ $ $ $ $ $654,500 $654,500 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Since the building was built to 1940 standards, heating and cooling costs are very expensive. If the system is only used when the building is serving as the designated as a cooling center (perhaps only once or twice every two years), then the operational costs would not be very high. If the system is used for all the events and programs in the gym, then the operational costs would be substantial. Back to Top 214 3.E.c Packet Pg. 311 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Wheeler Evacuation Center Upgrades Project No.FC2122 Category Facilities: Buildings Department Public W orks:Facilities Project Type Renovation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 250 W.Sixth St Project Description and Purpose This project would upgrade the restrooms, showers, flooring, plumbing, countertops, sinks, and appliances in the W heeler Community Center. The improvements would be ADA accessible. Project Justification It was noted during the most recent Emergency Operations Center (EOC) activation, due to the Garlic Incident,that although W heeler Community Center is designated as a city shelter, it is not equipped to support the sheltering of displaced residents for more than a 24 hour period. This outdated facility does not have working showers and is not ADA accessible. The gymnasium does not have air conditioning and the kitchenette counters, plumbing and appliances are not suitable to support a large-scale EOC activation. The City of Gilroy needs to be able to provide an operable EOC shelter for future activations. During the recent Garlic Incident, all displaced individuals had to be housed at a local school shelter since the Wheeler Community Center does not have adequate amenities to allow it to serve as an EOC shelter. Since the school shelter was off-site, City employees were required to transport displaced individuals, meals, personal hygiene products, and social services to the school shelter site, resulting in additional costs and delayed services. Master Planning Documents This project is not listed in a master plan document. Back to Top 215 3.E.c Packet Pg. 312 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2122) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $20,000 $20,000 Construction $200,000 $200,000 Con. Support $20,000 $20,000 Total $ $ $ $ $ $ $240,000 $240,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $240,000 $240,000 Total $ $ $ $ $ $ $240,000 $240,000 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project would not increase operational costs and would reduce maintenance costs. Back to Top 216 3.E.c Packet Pg. 313 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Wheeler Trellis Replacement Project No.FC2124 Category Facilities: Building Systems Department Public W orks: Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 250 W.Sixth Street Project Description and Purpose Wheeler Community Center has a 300-foot trellis surrounding over half of the building. This structure has significant rot and about 15% of the trellis structure has been removed to prevent structural failure. Trellis removal and possible replacement is needed. Project Justification The main horizontal support beams are of concern because parts of the structure would fall if the beams fail. At a minimum this structure should be removed. Employees and visitors walk under the trellis when W heeler Community Center is open for preschool classes or other events. Further deterioration of the trellis could create a dangerous situation for staff and visitors. Master Planning Documents This project is not listed in a master plan document. Back to Top 217 3.E.c Packet Pg. 314 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2124) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $40,000 $40,000 Construction $400,000 $400,000 Con. Support $20,000 $20,000 Total $ $ $ $ $ $ $460,000 $460,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $460,000 $460,000 Total $ $ $ $ $ $ $460,000 $460,000 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project would not increase operational costs and would reduce maintenance costs. Back to Top 218 3.E.c Packet Pg. 315 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Chestnut Fire Station Relocation to New Station Project No.FR2101 Category Facilities: Buildings Department Fire Project Type New Project Manager Fire Chief Council Priorities Enhance Public Safety Capabilities Location 7070 Chestnut Street Project Description and Purpose This project would involve selling the parcel of land that is currently occupied by the Chestnut Fire Station/Fire Headquarters, purchasing a nearby vacant parcel of land, and building a new Chestnut Fire Station on that land. Project Justification In 2016, the Fire Department contracted with RRM Architects to conduct a needs assessment of the Chestnut Fire Station. The recommendation from the needs assessment is that to meet the Essential Services Buildings Seismic Safety Act (ESBSSA) as identified in the California Building Code and Title 24, the Chestnut Fire Station needs either a significant seismic retrofit/remodel, or needs to be completely replaced. The Standards of Coverage (SOC) study in 2019 recommended the relocation of the Chestnut Fire Station to a vacant site that is approximately 500 feet north of the current location. That same year, a developer approached the City about purchasing the land where the Chestnut Fire Station is currently located. The developer is also buying the land surrounding the Chestnut Fire Station to build a shopping center. This project is designed to address these needs, recommendations, and development trends. The sale of the current station property would provide funding towards the land acquisition and construction of a new, seismically sound Chestnut Fire Station. Master Planning Documents This project was identified as a recommended project through the 2019 Standards of Coverage Study by the Fire Department. Potential Fire Station Site Chestnut Fire Station Back to Top 219 3.E.c Packet Pg. 316 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (FR2101) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $39,600 $39,600 Design $777,700 $777,700 CEQA $39,600 $39,600 Construction $7,216,000 $7,216,000 Con. Support $674,300 $674,300 Land Acquisition $759,000 $759,000 Permitting Fees $580,800 $580,800 Total $ $ $ $ $ $ $10,087,000 $10,087,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $10,087,000 $10,087,000 Total $ $ $ $ $ $ $10,087,000 $10,087,000 Financial Comments There is no funding for this project. This project is contingent on the sale of the current Chestnut Fire Station property. No funding source has been identified to close the gap in project costs. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact One time purchase cost of PPE and equipment. There will be a nominal operational cost thereafter. Back to Top 220 3.E.c Packet Pg. 317 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Chestnut Fire Station Seismic Upgrade Project No.FR2102 Category Facilities: Buildings Department Fire Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7070 Chestnut Street Project Description and Purpose This project would remodel the existing Chestnut Fire Station/Fire Headquarters, including necessary seismic retrofitting. The project includes replacing or upgrading the mechanical, electrical and plumbing systems, structural repairs, assessment for lead paint and asbestos insulation, remodeling to provide for increased staffing including privacy considerations and other requirements for multi- gender/identity situations, and various operational support facilities, such as fueling and decontamination. Project Justification The 2016 needs assessment report identified that the Chestnut Fire Station requires a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Buildings Seismic Safety Act (ESBSSA). The Fire Department also completed a Standards of Coverage (SOC) study in 2019. The study recommended the relocation of the Chestnut Fire Station to a vacant site that is approximately 500 feet north of the current Chestnut Fire Station site. This project is recommended if the relocation is not successful. Master Planning Documents This project is recommended in the 2016 Fire Department needs assessment report. Back to Top 221 3.E.c Packet Pg. 318 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (FR2102) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $6,600 $6,600 Design $291,500 $291,500 CEQA $13,200 $13,200 Construction $2,354,000 $2,354,000 Con. Support $258,500 $258,500 Total $ $ $ $ $ $ $2,923,800 $2,923,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $2,923,800 $2,923,800 Total $ $ $ $ $ $ $2,923,800 $2,923,800 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The estimated ongoing maintenance cost of the station will initially be less than the current fire station maintenance costs of $80,000 per year. As the retrofitted and remodeled areas of the station age, the maintenance costs will increase. The following is a list of the types of services and equipment included in the cost of maintaining the Gilroy Fire Stations: Apparatus doors HVAC system, bathrooms and kitchen Plymovent (systems for the extraction/filtration of polluted indoor air) Monthly pest control service Electricity and natural gas Back to Top 222 3.E.c Packet Pg. 319 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Fire Station Upgrade and Renovation Project No.FR2104 Category Facilities: Buildings Department Fire Project Type Renovation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 8383 Wren Avenue Project Description and Purpose This project would involve a seismic retrofit/remodel of the Las Animas Fire Station. A 2016 needs assessment report indicated the Las Animas Fire Station requires a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Buildings Seismic Safety Act (ESBSSA). Project Justification The 2016 needs assessment report identified the following areas of concern: (1)aged mechanical systems have exceeded their lifespans, (2) demand on electrical systems have been exceeded, (3) lead and asbestos were common building materials when the station was built, (4)thermostats all contain poisonous mercury, (5) dry rot and termites have led to a decrease in structural stability, (6) built for only one gender, (7) built to accommodate only two personnel on duty, (8)station does not qualify as an “Essential Facility”, (9) no on-site facility to fuel emergency equipment, (10) ability to remain standing after a sizeable seismic event is questionable, (11) lack of proper decontamination areas for medical equipment, (12) no facility to accommodate on duty Division Chiefs overnight, (13) wear and tear due to increased call volume has taken a toll on the station, and (14) privacy is a challenge. Master Planning Documents This project is recommended through the 2016 Fire Department needs assessment report. Back to Top 223 3.E.c Packet Pg. 320 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (FR2104) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $6,600 $6,600 Design $291,500 $291,500 CEQA $13,200 $13,200 Construction $2,354,000 $2,354,000 Con. Support $258,500 $258,500 Total $ $ $ $ $ $ $2,923,800 $2,923,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $2,923,800 $2,923,800 Total $ $ $ $ $ $ $2,923,800 $2,923,800 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Operational Cost Impact The estimated ongoing maintenance cost of the station will initially be less than the current fire station maintenance costs of $80,000 per year. As the retrofitted and remodeled areas of the station age, the maintenance costs will increase. Back to Top 224 3.E.c Packet Pg. 321 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Christmas Hill Park Trail Wayfinding Signage Project No.PK2101 Category Parks and Trails Department Public W orks: Parks Project Type New Project Manager Parks Development Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7050 Miller Avenue Project Description and Purpose This project will design and install wayfinding signs within Christmas Hill Park and DeBell Uvas Creek Park Preserve. The project will also include associated trail maps and program graphics for community outreach.This project is needed to establish standards for City hiking trail signs that compliment and support various South County healthy living events and programs. Christmas Hill Park and the DeBell Uvas Creek Park Preserve trails are proposed for promoting healthy living activities for all age groups.Under guidance from a landscape consultant,the Santa Clara County Public Health Department, and the Gilroy Parks and Recreation Commission, this project will create a park trail signage program. Project Justification Community comments from healthy living events, the Parks and Recreation Commission, and the County’s Healthy Living Program has indicated that the City has a need to provide significant park trail signs and maps of the City’s trail system starting at Christmas Hill Park. This should include public trail interfaces surrounding Christmas Hill Park and the adjacent DeBell Uvas Creek Park Preserve. Master Planning Documents This project enhances park facilities, which is the goal of the Parks Master Plan. Uvas Park Dr DeBell Uvas Creek Park Preserve Christmas Hill Park DeBell Uvas Creek Park Preserve Back to Top 225 3.E.c Packet Pg. 322 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2101) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $15,400 $15,400 CEQA $1,100 $1,100 Construction $67,500 $67,500 Con. Support $3,300 $3,300 Total $ $ $ $ $ $ $87,300 $87,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $87,300 $87,300 Total $ $ $ $ $ $ $87,300 $87,300 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The annual estimated sign maintenance costs will gradually increase over a five to ten year period, from $200 to $400 per year for direct repair materials, and $600 to $800 per year based on sign hardiness and park visitor impacts. Back to Top 226 3.E.c Packet Pg. 323 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Miller Park Restrooms Electrical Undergrounding Project No.PK2103 Category Parks and Trails: Buildings Department Public W orks: Parks Project Type Replacement Project Manager Sr. CIP Engineer Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location 7851 Carmel Street Project Description and Purpose The Miller Park restrooms have inadequate above ground electrical service that extends approximately 30 feet from a nearby alley to a temporary construction electrical service. The electrical service is then wired underground from the temporary electrical service to the restrooms. This project would complete the 2017 Miller Park Restroom Replacement Project by fully undergrounding the electrical service. Project Justification Construction of the Miller Park restrooms was partially funded with federal funds. Park projects which receive any federal funding are required to have all overhead utilities undergrounded, per State and Federal regulations. Master Planning Documents This project is not listed in a master plan document. Back to Top 227 3.E.c Packet Pg. 324 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2103) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $8,800 $8,800 Construction $66,000 $66,000 Con. Support $6,600 $6,600 Total $ $ $ $ $ $ $81,400 $81,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $81,400 $81,400 Total $ $ $ $ $ $ $81,400 $81,400 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project will reduce operating costs because it will eliminate vandalism repairs to the temporary electrical service. Back to Top 228 3.E.c Packet Pg. 325 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Forest Street Park Expansion Project No.PK2105 Category Parks: Park Expansion Department Public W orks: Parks Project Type New Project Manager Parks Development Manager Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location 7325 Forest Street Project Description and Purpose The purpose of this project is to expand the Forest Street Park in accordance with the City’s approved Forest Street Park Master Plan. The existing park has a children’s play area and a small picnic area. The expanded park could include bocce ball courts and horseshoe pits. The project will include the acquisition of the adjacent property just south of the park, which is currently occupied by a commercial building. This is the second of two parcels needed to complete the approved master plan. The first parcel has already been acquired. Significant soil testing and anticipated mitigation of soil contamination is anticipated. Upon completion of property acquisition and soil mitigation, installation of the proposed improvements would be completed. Project Justification This project in consistent with the Gilroy City Council goal of ensuring neighborhoods benefit equally from City services. The Forest Street Park Expansion Project will promote a healthier population and enhance the quality of life and property values in low-and-moderate-income neighborhoods by expanding the existing recreational facility. The property is now for sale, making this an ideal time to acquire it. Master Planning Documents This project is identified in the Forest Street Park Master Plan, and also provides for a safe and well maintained park which is the focus of the Parks and Recreation Systems Master Plan. Back to Top 229 3.E.c Packet Pg. 326 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2105) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Land Acquisition $600,000 $600,000 Total $ $ $ $ $ $ $600,000 $600,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $600,000 $600,000 Total $ $ $ $ $ $ $600,000 $600,000 Financial Comments Purchase of the property is estimated at $600,000. Mitigation of soil contamination should be negotiated to be completed by the seller, as a condition of sale. Future additional development costs will be determined when the final scope of the park is known.There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There will be minor increases in landscape and facility maintenance for new park development on this final portion of the park. Park and contract maintenance staff already maintains the Forest Street Park, so no additional mobilization is required, only an expansion of current activities and contract work. Back to Top 230 3.E.c Packet Pg. 327 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Veterans Park Miscellaneous Facility Rehabilitation Project No.PK2106 Category Parks and Trails Department Public W orks: Parks Project Type Rehabilitation Project Manager Parks Development Manager Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location 400 Mantelli Drive Project Description and Purpose This project would restore, renovate, and upgrade the “Oaks” restroom and Lake Side group barbecue area lighting and electrical, and remove and replace existing deteriorated asphalt pathways with new concrete walkways.Paths would be widened from 10 to 12 feet to meet City trail standards and would be wide enough for bicycles, walkers in both directions, and maintenance vehicles. The project also includes renovation of the main Mantelli Drive parking lot.Improvements would require replacement of several small bridges and path lighting upgrades. Replacement of the original low flow pathway channel culvert near the tennis courts and minor ball field to meet safe storm flows is also included. A new all-weather bridge for park visitors and service vehicles at the culvert is required. The base rock pathway between the W ayland and Hanna parking lots is also included. Both the Hanna parking lot and base rock pathway will need first time lights provided. Project Justification This park is the most heavily used in the City’s system. The Oaks restroom is old and needs overhauling for facilities and utilities. Many of the asphalt pathway service roads are more than 40 years old and have been reduced to base rock. The City has received comments from users who have expressed concerns after having fallen or been splashed at deteriorated locations. The need to upgrade and replace failed pathways and install new parking lot lights for park users is an important user safety and security measure. Master Planning Documents This project provides for a safe and well-maintained park, which is the focus of the Parks and Recreation Systems Master Plan. Arnold Dr Las Animas Veterans Park Back to Top 231 3.E.c Packet Pg. 328 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2106) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $19,800 $19,800 Design $394,900 $394,900 CEQA $59,400 $59,400 Construction $1,793,000 $1,793,000 Con. Support $236,500 $236,500 Total $ $ $ $ $ $ $2,503,600 $2,503,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $2,503,600 $2,503,600 Total $ $ $ $ $ $ $2,503,600 $2,503,600 Financial Comments Funding for this project will be from state park grant funding and possibly the General Fund.There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Operational cost impacts should be neutral. There will be less path and reduced restroom care work required, but there is more irrigation adjustment work that will take time to complete. Back to Top 232 3.E.c Packet Pg. 329 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Sports Park Improvements Phases IV and V Project No. PK2110 Category Parks and Trails: New Parks Department Public Works: Parks Project Type New Project Manager Sr. CIP Engineer Council Priorities Provide Opportunities for Meaningful Public Engagement Location 5925 Monterey Frontage Road Project Description and Purpose This project would design, and construct sports fields and associated amenities at the Gilroy Sports Park. The project would include four softball fields in a wagon wheel layout, and two soccer/football facilities, described as Phases IV and V in the Gilroy Sports Park Master Plan.The project would also include necessary support facilities such as restrooms, snack bar, parking, security residence, maintenance yard, and sports lighting utilities.A BMX/Pump Track could be included in Phase IV and/or V of the Sports Park project build out. Phase IV and V of the Sports Park project would involve improvements on 14 to 16 acres of the 72-acre site. Project Justification The Gilroy Sports Park has become popular with local leagues and as a destination for regional tournaments. The demand for local sports fields exceeds the available supply, suggesting this is the right time to develop more of this specialty park. Additional fields will allow hosting larger tournaments, and possibly increased revenues. Master Planning Documents This project is listed in the Parks and Recreation Systems Master Plan. Phase I Phase II Phase III Phase IV Gilroy Sports ParkPhaseVI Phase VII Phase IX Phase V Back to Top 233 3.E.c Packet Pg. 330 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2110) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Pre-Design $40,700 $40,700 Design $787,600 $787,600 CEQA $123,200 $123,200 Construction $7,469,000 $7,469,000 Con. Support $903,100 $903,100 Bioswale $657,272 $657,272 Permitting Fees $82,500 $82,500 Total $$$$$$$10,063,372 $10,063,372 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Unfunded $10,063,372 $10,063,372 Total $$$$$$$10,063,372 $10,063,372 Financial Comments There is no funding for this project. Funding to come from impact fees, state park development grants, and matching funding from the General Fund. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Increased maintenance and operation costs will be required upon completion of the project, including an estimated annual cost of $90,000 for storm water facility maintenance as well as buildings and mobile trailers, with repairs as necessary. Costs could be partially offset by user fees and admission charges, where feasible. Back to Top 234 3.E.c Packet Pg. 331 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Rehabilitate Softball Fields at Las Animas and Christmas Hill Parks Project No.RC2101 Category Parks and Trails Department Recreation Project Type Rehabilitation Project Manager Parks Development Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7050 Miller Avenue and 400 Mantelli Drive Project Description and Purpose This project would rehabilitate the major softball infields at Las Animas and Christmas Hill Parks. This would include demolishing and removing four inches of infield material down to mineral soil, and replacing it with the same infield material that was installed at the Gilroy Sports Park. The project will also include re-grading for positive drainage and replacement of infield bases. Project Justification The Christmas Hill Park and Las Animas Park softball infields are inferior to those at the Gilroy Sports Park. These infields have a grainier and coarser texture. This results in more abrasions and harsher flesh wounds when players fall. This project would improve safety for users of the softball fields. Master Planning Documents This project provides for a safe and well-maintained park which is the focus of the Parks and Recreation Systems Master Plan.Wren AveMillerAveChristmas Hill Park Softball Fields Las Animas Park Softball Fields Back to Top 235 3.E.c Packet Pg. 332 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (RC2101) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $19,800 $19,800 CEQA $1,100 $1,100 Construction $95,300 $95,300 Con. Support $5,500 $5,500 Total $ $ $ $ $ $ $121,700 $121,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $121,700 $121,700 Total $ $ $ $ $ $ $121,700 $121,700 Financial Comments There is no funding for this project. Funding for this project will be from Landscape Maintenance in the General Fund. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. These parks are currently maintained by the Parks Division with maintenance costs included in the budget. Back to Top 236 3.E.c Packet Pg. 333 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name San Ysidro Park Healthy Living Enhancement Project No.RC2102 Category Parks and Trails: Play Equipment Department Recreation Project Type New Project Manager Parks Development Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7700 Murray Ave Project Description and Purpose The City submitted a grant application to the California Department of Parks and Recreation to provide new recreational opportunities at San Ysidro Park. Possible recreational features include: new playground equipment, paved trail, welcome kiosk, distance markers on paved trail, games etched in sidewalk, exercise equipment, new volleyball court, new picnic barbecue grills, bottle filler station/non-bottle filler water fountain, lighting, public art, and a drought resistant garden. Project Justification Although all City parks were considered, San Ysidro Park was selected for the application based on eligibility requirements and other selection criteria including: Proximity to critically underserved communities Communities with low median household incomes High number of people below the poverty level Receiving community input in critically underserved communities Broad representation of residents (all ages) participating in community outreach efforts Solutions for safe public use and park beautification such as landscaping and public art Benefit the health and quality of life for youth, seniors and families Mentoring of at-risk youth, senior socialization and family bonding Master Planning Documents This project provides for a well-maintained park which is the focus of the Parks and Recreation Systems Master Plan. Back to Top 237 3.E.c Packet Pg. 334 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (RC2102) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $262,600 $262,600 Design $10,500 $10,500 Construction $2,475,400 $2,475,400 Con. Support $273,100 $273,100 Total $ $ $ $ $ $ $3,021,600 $3,021,600 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $3,021,600 $3,021,600 Total $ $ $ $ $ $ $3,021,600 $3,021,600 Financial Comments At this time, there is no funding for this project. If awarded, the State Proposition 68 grant will fund the total project cost, with no matching funds required for this and. Though the City was unsuccessful in receiving the Proposition 68 grant funding this year, staff plans to resubmit another grant application or seek other state and/or Federal grants for this project in the coming years. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact The park is currently maintained by the Parks Division with maintenance costs included in the budget. Back to Top 238 3.E.c Packet Pg. 335 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Sewer Inspection and Repair Project Project No.SW 2104 Category Wastewater: Sewer Collection Department Public W orks: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The Public Works Department, Sewer Section operates its own Closed Circuit Television (CCTV) video inspection equipment, which was delivered to the City in early 2020. Staff is currently using the CCTV equipment on emergency calls and scheduled inspections, and evaluating the full capability and productivity of this resource. It is unlikely that (given the other responsibilities the Sewer section has) City crews can video-inspect the entire sanitary sewer system on a regular basis. This project would segment the City into reasonable zones. The sewer main lines in one zone would be video- inspected each year, and the identified deficiencies would be repaired the following year. With this plan, major sewer trunk lines would be inspected on a regular basis, followed the next year by a repair project.This is a phased multi-year project that would be done on an annual basis until the entire City has been video-inspected and the identified deficiencies have been repaired. The project would be managed by Engineering and coordinated with Operations. For each zone, video inspection and the design of needed repairs would take place one year, and a repair contract would be bid the following year. Project Justification Having a well maintained sanitary sewer system is critical to the health and welfare of a City. The Corporation Yard has its own video camera system to review trouble areas such as clogged or blocked pipes, areas that require excessive maintenance, and for the video inspection of smaller routine systems. This project would focus on the entire City and use a consultant contract to video inspect the large number of sewer lines that cannot reasonably be done with City crews. Master Planning Documents This project is not listed in a master plan document. Back to Top 239 3.E.c Packet Pg. 336 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2104) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Program Creation $25,000 $25,000 Annual Video Inspection $500,000 $500,000 Annual Construction $1,250,000 $1,250,000 Annual Con. Support $250,000 $250,000 Total $ $ $2,025,000 $2,025,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $2,025,000 $2,025,000 Total $ $ $ $ $ $ $2,025,000 $2,025,000 Financial Comments The cost of an annual video inspection would be dependent on how many sub-areas the City is subdivided into. It is estimated that $100,000 would be sufficient to video-inspect a portion of the City annually. Repair costs for the following year would be determined based on the amount of pipe needing repair or replacement, as identified during the previous year’s video inspection. An annual repair cost of $250,000 would not be unexpected. If needed, this program of video inspecting lines 8” and greater could start as early as FY22 with the creation of the citywide video inspection program and the video inspection of the first identified sewer inspection zone. During year two,the issues identified in the first year’s video inspection would be repaired and video inspection of the second zone would occur.This would follow annually until the entire city was video inspected and the necessary repairs were completed. At this time, this project is unfunded as City crews have a video inspection vehicle that is expected to conduct citywide sewer video inspections. If staffing does not allow for City crews to accomplish the video inspections, this project can be funded.The project is shown to be funded Beyond FY25, but can be reevaluated during the next 5-year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project would address maintenance needs. Back to Top 240 3.E.c Packet Pg. 337 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Old Gilroy Street at Railroad Crossing Sewer Replacement Project No.SW 2110 Category Wastewater: Sewer Collection Department Public Works: Wastewater Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Old Gilroy Street at Railroad Crossing Project Description and Purpose This project will replace and upgrade 238 linear feet of existing 12” sewer pipe to a 15” sewer pipe along the alley near the railroad crossing at Old Gilroy Street. The City’s 2004 Sewer Master Plan recommended this portion of the sewer system to be upgraded.This section was previously upgraded, but operation crews recommended this section to be up-sized again for increased capacity. This project is part of three segments to be replaced in this subtrunk. Project Justification The City’s 2004 Sewer Master Plan indicated that this portion of the subtrunk has a high likelihood of surcharging during wet weather conditions. Other portions of the subtrunk were replaced per the recommendation of the 1993 Sewer Master Plan. Three portions of this subtrunk are recommended for replacement. Master Planning Documents This project is listed in the City’s 1993 Sewer Master Plan and 2004 Sewer System Master Plan. Project Area Old Gilroy St Back to Top 241 3.E.c Packet Pg. 338 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (SW 2110) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $80,300 $80,300 CEQA $1,100 $1,100 Construction $279,000 $279,000 Con. Support $31,900 $31,900 Total $ $ $ $ $ $ $392,300 $392,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $392,300 $392,300 Total $ $ $ $ $ $ $392,300 $392,300 Financial Comments This is not a high priority project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project,and it may reduce future maintenance costs. Back to Top 242 3.E.c Packet Pg. 339 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Martin and Railroad Water Line Replacement Project No.WT2112 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Martin Street between Monterey St and Railroad St Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 400 feet of 4” pipe to 6” pipe on Martin Street between Monterey Street and Railroad Street. This alignment crosses under two sets of railroad tracks. As a result, the project will include costs for coordination with Union Pacific Railroad Company and associated permitting fees. Project Justification The City of Gilroy 2004 W ater System Master Plan estimated future water demand through buildout of the 2020 General Plan and proposed recommended water supply, storage, and distribution improvements based on a hydraulic network analysis. This included a Fire Flow analysis, which identified locations recommended for upgrades to ensure adequate fire protection capabilities. The Martin Street water line has not been improved since that analysis. The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Martin St MontereyStRailroadStBack to Top 243 3.E.c Packet Pg. 340 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2112) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $139,700 $139,700 CEQA $1,100 $1,100 Construction $675,000 $675,000 Con. Support $90,200 $90,200 Total $ $ $ $ $ $ $906,000 $906,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $906,000 $906,000 Total $ $ $ $ $ $ $906,000 $906,000 Financial Comments This project is not identified as a high priority. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project’s operational costs would be nominal. Back to Top 244 3.E.c Packet Pg. 341 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey – Leavesley to Ronan Water Line Replacement Project No.WT2113 Category Water: Distribution Department Public W orks:Water Project Type Replacement Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Monterey Road between Leavesley Rd and Ronan Ave Project Description and Purpose This project would upgrade a deteriorating 4” cast iron water line with a 12” ductile iron pipe on Monterey Road from Leavesley Road to the end of the 4” line. The actual limits of the work will not be known until the project area can be potholed. North of Ronan Avenue, the existing line is 12”. To be conservative, it is estimated that the project limits will extend 2,450 feet to Ronan Avenue. The existing line, which currently runs under curb, gutter, and sidewalk, will be abandoned. Project Justification The 4” line should be replaced because of its deteriorating condition and the restriction of flow due to its location between two 12” lines. This project will also improve fire flow for this predominantly commercial area between Leavesley Road and Cohansey Avenue. Master Planning Documents This project is identified in the City’s 2004 Water System Master Plan. Monterey Rd Project Area Leavesley Rd Back to Top 245 3.E.c Packet Pg. 342 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (WT2113) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $18,700 $18,700 Design $421,300 $421,300 CEQA $8,800 $8,800 Construction $3,388,000 $3,388,000 Con. Support $485,100 $485,100 Total $ $ $ $ $ $ $4,321,900 $4,321,900 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $4,321,900 $4,321,900 Total $ $ $ $ $ $ $4,321,900 $4,321,900 Financial Comments This project is not considered a high priority. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project’s operational costs would be nominal. Back to Top 246 3.E.c Packet Pg. 343 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) Appendix B Funded Studies/Plans (Within 5 Yr CIP) Back to Top 247 3.E.c Packet Pg. 344 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Sidewalk Condition Assessment Project No.800200 Category Streets: Curbs & Sidewalks Department Public W orks: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of this project is to develop a Sidewalk Network Management Program that would include sidewalk and curb ramp data collection, condition rating, and maintenance optimization. Since 1995, the City has conducted a Sidewalk Assessment Program based on data collected by volunteers that did not necessarily have the proper training and expertise in ADA-compliance review and quantitative data analysis. This project would supplement the previously collected data and provide recommended maintenance strategies to allow the City Council to evaluate recommendations and determine the appropriate level of future investment needed to achieve the desired outcome. Once completed, this program will function similar to that of the Pavement Management Program. Project Justification According to the California Streets and Highways Code, property owners are responsible for the maintenance and upkeep of the sidewalks fronting their property. In order to create a more walkable community, the Council has allocated funds in the past to improve the sidewalk network and assist property owners with ensuring the sidewalks in front of their properties are safe. The previous investments in sidewalk improvements have been inconsistent. This important City infrastructure requires a more comprehensive program to enable the evaluation and implementation of sidewalk improvements throughout the City. Master Planning Documents This project is not listed in any master plan document. Back to Top 248 3.E.c Packet Pg. 345 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800200) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $125,000 $125,000 Salaries/Wages $20,000 $20,000 Total $ $145,000 $ $ $ $ $ $145,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax Fund 2105 (209)$145,000 $145,000 Total $ $145,000 $ $ $ $ $ $145,000 Financial Comments The data collection cost and system initialization is estimated at $145,000 which is funded in the FY21 Gas Tax Fund 2105 (209). Under the current sidewalk replacement program, it is recommended that this project be conducted every 10 years to determine City sidewalk conditions and level of liability risks associated with defective sidewalks. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Sidewalk Assessment FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. Back to Top 249 3.E.c Packet Pg. 346 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Shooting Range Assessment Project No.800230 Category Facilities:Specialized Department Police Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 1300 Southside Drive Project Description and Purpose This project involves conducting an assessment to determine the lead abatement procedures necessary to bring the City’s shooting range into compliance with Federal Environmental Protection Agency (EPA) standards, and to meet the provisions of the Clean Water Act.To satisfy these requirements, it may be necessary to construct overhead structures, drainage ditches and storage tanks, targets that encapsulate bullets,and other runoff collection devices. The extent of the required modifications will not be known until the study is completed.This is Phase I of the project. Phase II would be construction or implementation of the corrective measures identified during this Phase I analysis determination. Project Justification This project is needed to bring the City’s shooting range into compliance with Federal EPA regulations. It is needed to identify a system to ensure the lead is captured so it does not leach into the soil and transfer into the local groundwater aquifer. Master Planning Documents This project is not specifically listed in any master plan document. Back to Top 250 3.E.c Packet Pg. 347 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Police) (800230) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $55,000 $55,000 Salaries/Wages $3,300 $3,300 Total $ $58,300 $ $ $ $ $ $58,300 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Facilities Service Fund (651)$58,300 $58,300 Total $ $58,300 $ $ $ $ $ $58,300 Financial Comments Funded out of Facilities Service Fund (651) Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact Operational costs are unknown, but will involve continual lead abatement recycling efforts and runoff prevention. Back to Top 251 3.E.c Packet Pg. 348 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Traffic Circulation Master Plan Update Project No.800240 Category Engineering: Master Plans Department Public W orks:Engineering Project Type New Project Manager City Transportation Engineer Council Priorities Ensure Financial Stability Location Citywide Project Description and Purpose The update of the Traffic Circulation Master Plan will include a review of transportation projects based on the updated General Plan and the City’s travel forecast model. It will include the identification of all intersections (both short-term and long-term) that do not meet the City’s adopted Level of Service (LOS) Standard, and will determine the level of improvements needed to bring levels of service into compliance. The traffic analysis will include a review of intersection operations, opportunities for needed improvements, and sufficient conceptual design to identify project challenges, project right-of- way needs, and preliminary cost estimates. The updated Traffic Circulation Master Plan will be the basis for an update to the City's Traffic Impact Fee (TIF) Program, which is also outdated and due for a major revision. Project Justification The City's Traffic Circulation Master Plan has not been updated since it was drafted in 2004. The document needs to be revised to correspond to the updated General Plan Circulation Element, Land Use Alternatives, and the City's updated 2040 travel forecast model. Once updated, the Traffic Circulation Master Plan will be used to update the City’s Traffic Impact Fee (TIF) Program. The TIF Program establishes the amount of Traffic Impact Fees paid by developers, and the method for reimbursement of transportation-related development costs to developers after project completion. It is believed that modifications to the TIF program could make the collection of traffic impact fees more beneficial to the City. Master Planning Documents The Traffic Circulation Master Plan Update will be consistent with the new GP Circulation Element. Back to Top 252 3.E.c Packet Pg. 349 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800240) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $155,000 $155,000 Salaries/Wages $20,000 $20,000 Total $ $175,000 $ $ $ $ $ $175,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Traffic Impact Fee Fund (433)$175,000 $175,000 Total $ $175,000 $ $ $ $ $ $175,000 Financial Comments This project will be funded using Traffic Impact Fees (433). The Traffic Circulation Master Plan will be completed following the completion of the General Plan. Estimated Project Schedule Project Phase Timeline Project Advertisement FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 253 3.E.c Packet Pg. 350 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) Appendix C Unfunded Studies/Plans (Recommended Beyond FY25) Back to Top 254 3.E.c Packet Pg. 351 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Downtown Parking Management Plan Project No.800110 Category Plans & Programs Department Public W orks/Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Revitalize Downtown Location Downtown Project Description and Purpose This project will fund a professional services agreement with a consultant to analyze the existing parking conditions in the Downtown and provide recommendations regarding parking management and supportive capital improvement needs. Project Justification Parking management in the Downtown Core is a high priority for the City. It supports the Downtown and encourages economic development. The Gilroy Downtown Business Association (GDBA) completed an informal Downtown Parking Assessment in 2019 which identified a significant shortage in the number of parking spaces within the Downtown area. A Parking Management Plan will analyze opportunity areas in the Downtown to create additional parking, suggest strategies for optimizing use, and identify potential funding sources and strategies to pay for building and maintaining parking assets within the district. The program will be developed through a survey of residents and business owners, recommendations from the GDBA, additional research, and extensive public outreach. The Parking Management Plan will be used to develop goals for fair and consolidated parking management and may include recommendations for changes to City codes, administrative regulations, practices, procedures, and enforcement. Master Planning Documents The Downtown Specific Plan, completed in 2005, calls for increased parking in the Downtown as well as a comprehensive Parking Management Plan. This project also supports the downtown and will encourage economic development. Back to Top 255 3.E.c Packet Pg. 352 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800110) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Contract Mgmt $25,000 $25,000 Public Outreach $11,000 $11,000 CEQA $5,500 $5,500 Consulting $250,000 $250,000 Total $ $ $ $ $ $ $291,500 $291,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $291,500 $291,500 Total $ $ $ $ $ $ $291,500 $291,500 Financial Comments This project does not have a funding source other than the General Fund, and therefore is not proposed to be funded within this five year CIP. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 256 3.E.c Packet Pg. 353 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Storm Outfalls #6 and #7 – Investigations and Monitoring for NPDES Project No.EN2135 Category Engineering: Stormwater Compliance Department Public W orks:Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location West Branch Llagas Creek and Princevalle Channel Project Description and Purpose The purpose of this project is to identify and eliminate the source(s) of high levels of human bacteria coming from Outfall #6 (located in the West Branch of Llagas Creek) and Outfall #7 (located at the west end of Princevalle Channel). The project has four phases, as described below: 1)A Desktop Study was completed within the two drainage areas to identify high risk areas where underground stormwater pipes are most likely to be compromised. 2)Maintenance staff installed “Drains to Bay” medallions on all storm drain inlets in these catchment areas where illegal discharge could possibly be taking place. 3)Based on future requirements and testing, a CCTV Investigative Program might be required for all stormwater pipe segments identified in the high-risk zone. The focus would be to locate compromised underground pipes that allow infiltration and inflow of stormwater, containing high levels of human bacteria, during storm events. 4)A stormwater pipe repair program would then be generated to correct the compromised pipes. Project Justification The City of Gilroy is required under State Law to do this work for compliance with the National Pollutant Discharge Elimination System (NPDES) Permit. Master Planning Documents This project supports the City’s General Plan. Flood control, drainage, and water quality mitigation measures are included in the City’s General Plan Environmental Impact Report (EIR). Back to Top 257 3.E.c Packet Pg. 354 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2135) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Pre-Design $10,000 $10,000 Design $40,000 $40,000 CEQA $1,000 $1,000 Construction $200,000 $200,000 Con. Support $50,000 $50,000 Total $10,000 $ $ $ $ $ $291,000 $301,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total General Fund - Environmental Programs (100- 2404) $10,000 $10,000 Unfunded $291,000 $291,000 Total $10,000 $ $ $ $ $ $291,000 $301,000 Financial Comments Funding for the cost of the video inspection and storm water pipe mitigation program has yet to be determined. Estimated Project Schedule Project Phase Timeline Phase 1 Complete Phase 2 Complete Water Sampling FY22 Phase 3 Beyond FY25 Phase 4 Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 258 3.E.c Packet Pg. 355 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Development of Stormwater Specifications Project No.EN2141 Category Engineering: Standard Drawings & Specs Department Public Works:Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project will develop a set of specifications for the City to be in compliance with the regions stormwater requirements. These specifications will bring the City in compliance with the current Municipal General Permit. The specifications will provide guidance for staff and the development community regarding design and construction of storm water capture and treatment devices in compliance with stormwater requirements. Project Justification The City is required to follow guidelines for stormwater design, construction, and management dictated by the Regional Water Quality Control Board. The City does not have a set of specifications that are up to date or in conformance with the current Board permit requirements. Having clear and concise specifications is a requirement by the State, and which the City has recently received Notice of Violations by the State in part related to the lack of stormwater specifications. Stormwater specifications will ensure compliance with State requirements, satisfy the existing Notice of Violations, and prevent penalties or future Notice of Violation from the Regional Board on this item. Master Planning Documents This project supports the City of Gilroy Storm Drainage System Master Plan. Back to Top 259 3.E.c Packet Pg. 356 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2141) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $50,000 $50,000 Salaries/Wages $8,800 $8,800 Total $ $ $ $ $ $ $58,800 $58,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $58,800 $58,800 Total $ $ $ $ $ $ $58,800 $58,800 Financial Comments There is no funding source for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 260 3.E.c Packet Pg. 357 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Update to the City’s Trails Master Plan (Bike Master Plan) Project No.EN2142 Category Engineering: Master Plans Department Public W orks:Engineering Project Type Studies & Reports Project Manager City Transportation Engineer Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose This project would update the City’s Trails Master Plan using a consultant specializing in bike and pedestrian planning. The Master Plan would be updated to match the City’s current bicycle infrastructure, review gaps in the bike network, recommend system upgrades, evaluate the network for enhancements or modifications, and recommend alternate routes for those no longer safe or reasonable. The plan would evaluate bike best practices/systems and make recommendations for enhancements. The plan would also identify at least ten high priority projects that would be individually chartered and estimated for future grant or CIP funding consideration. Input would be obtained from the community through a series of community outreach meetings, and through the City’s website. Project Justification Typically, bike Master Plans should be updated every five to ten years. The 2005 Trails Master Plan is in need of update. This would keep the City up to date on current bike trends and other safety considerations. This update would meet a number of high priority goals identified by the City’s Bicycle and Pedestrian Commission (BPC). The City was also recently recognized as a Bronze Bicycle Friendly Community. Upgrading the Master Plan would be in line with that honor. The Trails Master Plan is 15 years old and should have been updated at least five to ten years ago. This project should be a priority in the next one to two years. Master Planning Documents This project would update the City’s current Trails Master Plan (Bike Master Plan). Back to Top 261 3.E.c Packet Pg. 358 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2142) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $217,000 $217,000 Salaries/Wages $34,100 $34,100 Total $ $ $ $ $ $ $251,100 $251,100 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $251,100 $251,100 Total $ $ $ $ $ $ $251,100 $251,100 Financial Comments There is no current funding source for this project. Estimated Project Schedule Project Phase Timeline Project Advertisement Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 262 3.E.c Packet Pg. 359 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Development of a Pedestrian Master Plan Project No.EN2143 Category Engineering: Master Plans Department Public W orks: Engineering Project Type Studies & Reports Project Manager City Transportation Engineer Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location Citywide Project Description and Purpose This project would develop a Pedestrian Master Plan using a consultant specializing in pedestrian and accessible planning. It would define pedestrian standards for the City including sidewalk widths; high-priority pedestrian zones or paths of travel; right-of-way zones including furniture, walkway, and sidewalk seating for the Downtown; and identify pedestrian needs throughout the community. It could also include Safe Routes to School improvements. The plan would evaluate best practices, make recommendations for enhancements, and identify at least ten high-priority projects which would be individually chartered and estimated for future grant or CIP funding consideration. Input would be obtained from residents through a series of public outreach meetings and through the City’s website. Project Justification The City currently has a Trails (and Bike) Master Plan but not a pedestrian-specific master plan. In cases where pedestrian and bicycle needs are combined into one document, the emphasis is usually towards bicycle improvements. The Trails Master Plan is almost silent to the needs of pedestrians and does not include sidewalk or pathway information. Creating this Master Plan would also meet a number of high-priority goals identified by the City’s Bicycle and Pedestrian Commission (BPC). Master Planning Documents This project would create a Pedestrian Master Plan, which the City does not currently have. The Pedestrian Master Plan could be developed in conjunction with the Bicycle Master Plan. Back to Top 263 3.E.c Packet Pg. 360 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2143) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $323,000 $323,000 Salaries/Wages $28,000 $28,000 Total $ $ $ $ $ $ $351,000 $351,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $351,000 $351,000 Total $ $ $ $ $ $ $351,000 $351,000 Financial Comments There is no funding source for this project. Estimated Project Schedule Project Phase Timeline Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 264 3.E.c Packet Pg. 361 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Update to the City’s Standard Drawings/Specifications/ Design Standards Project No.EN2144 Category Engineering: Standard Drawings & Specs Department Public W orks: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would update the City’s Standard Drawings, Engineering Specifications, and Engineering Design Standards to current industry standard practices. This would be done through the use of a consultant hired through an RFP process. Project Justification It’s important to keep up to date on current engineering standards and best practices. The current City Standard Details and specifications were recently updated in 2014. The City’s specifications are inadequate for a city the size of Gilroy, which needs a full set of Engineering Design Specifications and Design Standards that meet current industry standards and addresses emerging issues and requirements. In addition, the City’s current Standard Details, although recently updated, are still outdated. There is a need to reevaluate the way improvements are constructed in the City’s right-of- way, and to develop comprehensive standards and guidance documents to direct the construction of future improvements. Master Planning Documents This project supports the City’s General Plan and W ater System, Sewer System, Storm Drainage System, Trails, and Parks Master Plans by providing for properly-designed public infrastructure. Back to Top 265 3.E.c Packet Pg. 362 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2144) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $69,000 $69,000 Salaries/Wages $6,000 $6,000 Total $ $ $ $ $ $ $75,000 $75,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $75,000 $75,000 Total $ $ $ $ $ $ $75,000 $75,000 Financial Comments There is no funding source for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 266 3.E.c Packet Pg. 363 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Development of an ADA Transition Plan Project No.EN2145 Category Engineer: Plans & Programs Department Public W orks: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Ensure Financial Stability Location Citywide Project Description and Purpose This project would develop an ADA Transition Plan for the City of Gilroy. An ADA Transition Plan details a program that will bring a city’s programs, procedures, practices, facilities, sidewalks and curb ramps into compliance with Americans with Disabilities Act (ADA) requirements. The plan would be developed with the help of a consultant that specializes in this area of expertise. Project Justification The Americans with Disabilities Act (ADA) of 1990 provides comprehensive civil rights protections to qualified individuals with disabilities in the areas of employment, public accommodations, State and Local government services and telecommunications. Cities are required to have an ADA Transition Plan. The Transition Plan will be developed with input from community members and is intended to ensure access to City facilities, programs and services. Items identified in the ADA Transition Plan will be incorporated into all applicable Capital Improvement Projects. The plan will require ADA assessment of City facilities and buildings, as well as City infrastructure in the public right-of-way. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing safe and well-maintained access for disabled persons. Back to Top 267 3.E.c Packet Pg. 364 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2145) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $138,000 $138,000 Salaries/Wages $12,000 $12,000 Total $ $ $ $ $ $ $150,000 $150,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $150,000 $150,000 Total $ $ $ $ $ $ $150,000 $150,000 Financial Comments There is no funding source for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 268 3.E.c Packet Pg. 365 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name ADA Assessment – City Facilities Citywide Project No.FC2101 Category Facilities: Buildings Department Public W orks:Facilities Project Type Studies & Reports Project Manager Facilities Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location Citywide Project Description and Purpose The City owns facilities with restrooms, entry doors, walkways, etc. that do not comply with the Americans with Disabilities Act (ADA). This project involves hiring a consultant to thoroughly analyze City facilities for ADA compliance. The results of the analysis would be summarized in a report and would include recommendations for developing a scope of work for improvements which would be completed by a contractor. Project Justification This project would make City facilities more accessible for people with disabilities, and it would bring the City into compliance with ADA requirements. Master Planning Documents This project is not listed in any master plan. https://www.ada.gov/2010AD Astandards_index.htm Back to Top 269 3.E.c Packet Pg. 366 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2101) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $83,000 $83,000 Salaries/Wages $4,400 $4,400 Total $87,400 $87,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $87,400 $87,400 Total $ $ $ $ $ $ $87,400 $87,400 Financial Comments The cost to bring the deficient buildings up to ADA compliance would be determined based on the deficiencies identified thorough the study. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 270 3.E.c Packet Pg. 367 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Christmas Hill Ranch Site Master Planning Project No.PK2107 Category Parks and Trails: Master Plans Department Public W orks: Parks Project Type Studies & Reports Project Manager Parks Development Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7049 and 7050 Miller Avenue Project Description and Purpose This project would update and complete the Master Plan for the Christmas Hill Park complex, which is outdated. The update would include the Ranch Site, the Hillside addition, and the Uvas Creek channel. Due to the complex interrelations with varying use and need areas, this project is needed as soon as possible to guide actions which will have lasting impacts on health, safety, environmental protection, and best public benefits. Proper time should be allowed to complete the plan adequately, suggesting a multi-year schedule to coordinate with planning experts, City departments, state agencies and the public. Project Justification There is an old Master Plan for Christmas Hill Park, but significant additions and improvements have been made without updating the plan. The important adjacent interrelation with the Uvas Creek channel and wildlife habitat should be explored and properly planned with regard to their unique needs and opportunities. Important decisions are required related to restrooms, demolition of out of date and dilapidated facilities, preservation of historic features, addition of barbecue areas, upgraded trail planning, and adequate lighting. As the focal point of the Gilroy Garlic Festival, and adjacent to a protected fishery, master planning this area is imperative to assure public needs are met while protecting the environment and preserving historic resources. Master Planning Documents There have been significant additions and improvements done at Christmas Hill Park that are not included in the master plan.Miller AveUvas Creek Christmas Hill Park Christmas Hill Park Ranch Site Uvas Park Dr Back to Top 271 3.E.c Packet Pg. 368 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2107) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $330,000 $330,000 Salaries/Wages $33,000 $33,000 Total $ $ $ $ $ $ $363,000 $363,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $363,000 $363,000 Total $ $ $ $ $ $ $363,000 $363,000 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project will not generate operational costs and will inform additional capital development in the future. Back to Top 272 3.E.c Packet Pg. 369 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Farrell Park Facility Master Planning Project No.PK2108 Category Parks and Trails:Master Plans Department Public W orks:Parks Project Type Studies & Reports Project Manager Parks Development Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location Wren Avenue and Vickery Lane Project Description and Purpose This project would complete the conceptual master planning and cost estimating for this under- utilized and underdeveloped neighborhood park at the corner of W ren Avenue and Vickery Lane. Project Justification The Farrell Park Site, dedicated and built by a developer a few years ago as an open space,is currently not developed as a full use neighborhood park. Open turf was the interim use plan during the recession. A Master Plan will provide a structure to move forward on constructing park improvements and provide shovel ready plans for grant competition and state park funding opportunities. The project will investigate the needs of the community and assess City park organization documents to best meet the needs of the City and surrounding neighborhoods. Master Planning Documents The project provides a safe and well-maintained park which is the focus of the Parks Master Plan. This neighborhood park site has been pending master plan guidance since acquisition in 2004. Back to Top 273 3.E.c Packet Pg. 370 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2108) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $174,000 $174,000 Salaries/Wages $26,400 $26,400 Total $ $ $ $ $ $ $200,400 $200,400 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $200,400 $200,400 Total $ $ $ $ $ $ $200,400 $200,400 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There will be no operational costs as a result of the plan. However, when capital development of the site is completed there will be the need for contract additions with a landscape maintenance contractor and additional work load for Parks staff. Back to Top 274 3.E.c Packet Pg. 371 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Uvas Creek Staging and Neighborhood Park Master Planning Project No.PK2109 Category Parks and Trails:Master Plans Department Public W orks: Parks Project Type Studies & Reports Project Manager Parks Development Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location DeBell Uvas Creek Park Preserve/Christmas Hill Park Project Description and Purpose This project would complete the Park Master Plan and conceptual construction cost estimating for both a neighborhood serving park and public access for nearby DeBell Uvas Creek Park Preserve and related Class I bicycle pathways.The site is located at the northwest corner of Uvas Park drive and Miller Avenue. Project Justification A fully vetted park master planning process with significant community outreach is needed for this five-acre park parcel which has been held since 2001. This neighborhood park site directly joins the Uvas Creek channel and DeBell Uvas Creek Park Preserve. The City’s intent in acquiring this parcel was to provide both a needed neighborhood park to nearby residents and a complementary park preserve access point with destination park amenities (e.g., parking lot and restrooms). Completing a site master plan and the required CEQA process will greatly help if and when the City competes for grant funding opportunities. Proper and early planning of the future improvements of this park in advance of any potential public pressure to complete the improvements will help avoid haphazard park development. This park planning step will at a minimum ensure that the City Council strategic goals and public needs are clear and are followed into the design and development stage. Master Planning Documents This project is listed in the Parks Master Plan. Back to Top 275 3.E.c Packet Pg. 372 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (PK2109) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $205,000 $205,000 Salaries/Wages $30,800 $30,800 Total $ $ $ $ $ $ $235,800 $235,800 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $235,800 $235,800 Total $ $ $ $ $ $ $235,800 $235,800 Financial Comments There is no funding for this project at this time. Funding to come from impact fees, state park development grants, and matching funding from the General Fund. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no operational costs related to the development of the Master Plan for this site. Once physical improvements are constructed on the site, there will be operational and maintenance costs. The extent of such costs will depend upon the results of the Master Plan. Back to Top 276 3.E.c Packet Pg. 373 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) Appendix D Miscellaneous Projects Funded &Unfunded Back to Top 277 3.E.c Packet Pg. 374 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Signal/Street Light Maintenance Project No.800340 Category Streets:Traffic Signals Department Public W orks:Engineering Project Type Rehabilitation Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of this project is to maintain the City’s current inventory of traffic signals and street lights. Project Justification Currently, the City owns and maintains 33 traffic signals and 4,757 street lights. In addition, the City also maintains 11 traffic signals owned by Caltrans. Both the traffic signal and street light systems require regular maintenance that includes, but is not limited to: Monthly Routine Maintenance Three-Month Routine Maintenance Six-Month Routine Maintenance Annual Routine Maintenance The Public Works Department does not have a functional unit dedicated to regular and emergency traffic signal and street light maintenance.The Department fulfills this need with the help of a specialized maintenance contractor. Master Planning Documents This project supports the goals of the City’s Traffic Circulation Master Plan. Back to Top 278 3.E.c Packet Pg. 375 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (800340) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Traffic Signal Maintenance $106,210 $106,210 $106,210 $106,210 $106,210 $531,050 Street Light Maintenance $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 USA Markings $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Additional Services $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Total $311,210 $311,210 $311,210 $311,210 $311,210 $1,556,050 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Gas Tax 2105 Fund (209)$111,210 $111,210 $111,210 $111,210 $111,210 $556,050 Gas Tax 2107 Fund (211)$25,000 $25,000 $25,000 $25,000 $25,000 $125,000 Gas Tax 2103 Fund (213)$175,000 $175,000 $175,000 $175,000 $175,000 $875,000 Total $311,210 $311,210 $311,210 $311,210 $311,210 $1,556,050 Financial Comments This project is funded annually by Gas Tax Funds 209, 211, and 213. Estimated Project Schedule Project Phase Timeline Street Light, Signal Maintenance and USA Markings Annually Ongoing Operational Cost Impact There could be potential reductions in emergency maintenance costs because of proper signal upkeep as a result of this project. Back to Top 279 3.E.c Packet Pg. 376 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Cohansey Avenue/Terri Court Storm Drain Improvements Project No.EN2140 Category Storm: Storm Collection Department Public Works:Storm Drain Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Cohansey Avenue and Terri Court Project Description and Purpose This project will address storm runoff issues at the intersection of Cohansey Avenue and Terri Court. The drainage problems arise from a combination of the following factors: 1.Lack of adequate City drainage system in the vicinity of the property 2.Major land release from surrounding properties along Terri Court and other land uses, primarily agricultural 3.Increased 100-year frequency storms and saturated ground Project Justification In the past few years, the property owner at 655 Cohansey Avenue has submitted several requests to the City Public Works, Operations Division to address flooding issues. This property sits at the edge of City and County boundary. In the past, City forces (and at times County maintenance crews) have performed minor ditch grading and debris cleanup effort which has addressed the problem to a certain extent. However, detailed analysis of the problem needs to be conducted and design plans developed to identify a more sustainable solution. Master Planning Documents This project supports the City of Gilroy Storm Drainage System Master Plan. Back to Top 280 3.E.c Packet Pg. 377 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2140) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $3,190 $3,190 CEQA $1,100 $1,100 Construction $18,600 $18,600 Con. Support $3,300 $3,300 Total $ $ $26,190 $ $ $ $ $26,190 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Storm Drain Impact (420)$26,190 $26,190 Total $ $ $26,190 $ $ $ $ $26,190 Financial Comments This project is funded out of Storm Drain Impact Fee (420). Estimated Project Schedule Project Phase Timeline Project Design FY22 Project Advertisement FY22 Project Construction FY22 Project Completion FY22 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Back to Top 281 3.E.c Packet Pg. 378 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name State Trash Amendments Stormwater Compliance Project Project No.EN2149 Category Engineering:Stormwater Compliance Department Public W orks: Engineering Project Type New Project Manager City Engineer Council Priorities Ensure Financial Stability Location Citywide Project Description and Purpose On April 7, 2015, the State Water Resources Control Board (SWRCB) adopted the Statewide Trash Provisions which address the impacts trash has on the beneficial uses of surface waters. The Trash Provisions establish a statewide water quality objective for trash and a prohibition of trash discharge. The City is required to demonstrate full compliance with the Trash Provisions by 2030. The City will complete this project as required under the State-Issued Trash Amendments to achieve compliance with the City’s NPDES Permit, which is expected to be issued in late 2020 or early 2021. The proposed project will ultimately include all expenses related to compliance with the Trash Amendments. The tasks necessary to achieve compliance will include studies to estimate budgets, resources to ground-truth the infrastructure shown in stormwater maps, research and calculations to properly size and choose full trash capture devices, management and upkeep of ArcGIS files, and installation and long-term maintenance of trash devices. Project Justification Full compliance with the Trash Provisions will require the City to install, operate, and maintain State- certified Full Capture System (FCS) devices that capture all trash down to five millimeters in size from Priority Land Use areas (PLUs) which include Commercial, Mixed Use, Industrial, High Density Residential, and Transit Oriented Areas. Master Planning Documents This project supports the City’s General Plan and Storm Drain Master Plan to the extent the proposed systems provide increased capacity. Flood control, drainage, and water quality mitigation measures are included in the City’s General Plan Environmental Impact Report (EIR). Uvas Creek Image Source: https://www.epa .gov/trash-free- waters/clean- water-act-and- trash-free-waters Back to Top 282 3.E.c Packet Pg. 379 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2149) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Trash Compliance Strategy (Planning and Design) $49,789 $49,789 Total $ $49,789 $ $ $ $ $ $49,789 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Storm Drain Impact Fee (420)$39,789 $39,789 Environmental Programs (100- 2404) $10,000 $10,000 Total $ $49,789 $ $ $ $ $ $49,789 Financial Comments A Trash Amendments Cost Analysis needs to be completed in late FY20, or early FY21. The City will have until the year 2030 to reach full compliance with the Trash Amendments. Given the lack of sufficient information on the type of trash capture devices that will be used,the design and approval process required,and the estimated cost to install the trash capture devices, it is recommended the City work with the City of Morgan Hill to jointly study the issue. The City of Gilroy’s portion of this study is $49,789. This will include identifying watershed areas,potential device locations, and associated construction cost estimates. Estimated Project Schedule Project Phase Timeline Project Design FY21 Ongoing Operational Cost Impact The operational costs associated with this project are unknown at this time. Back to Top 283 3.E.c Packet Pg. 380 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Stormwater NPDES Compliance Project No.EN2151 Category Engineering: Stormwater Compliance Department Public W orks: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project involves preparing the plans and studies required for compliance under the National Pollutant Discharge Elimination System (NPDES) Program. The work will include receiving water monitoring, outfall water monitoring, dry weather illicit discharge water monitoring, and microbial source tracking. In addition, the project will include construction inspection support, GIS mapping, and public outreach materials. It will also include completion of Water Quality Monitoring Reports, Total Maximum Daily Load (TMDL) Status Updates, and Geodatabase updates for Annual State Reporting. Project Justification The project is proposed for City compliance with the requirements of the City’s Phase II National Pollutant Discharge Elimination System (NPDES) Stormwater Permit. This project will be ongoing into perpetuity. Costs will change over time as new requirements are introduced by the State/Regional Water Board. Master Planning Documents This project is not listed in any master plan document, but provides for flood control, drainage, and water quality mitigation measures that are included in the City’s General Plan Environmental Impact Report (EIR). Source: EPA NPDES Permit Writer’s Manual Back to Top 284 3.E.c Packet Pg. 381 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY FUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (EN2151) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Water Monitoring Requirements $29,970 $59,940 $44,955 $59,940 $44,955 $59,940 $299,700 Post Construction Requirements $8,722 $11,214 $14,952 $22,428 $29,904 $37,380 $124,600 Study Trash Compliance GIS, Discharge, Outreach,Inspect $33,783 $33,783 $33,783 $33,783 $33,783 $33,783 $202,700 Salaries/Wages $1,167 $1,167 $1,167 $1,167 $1,167 $1,167 $7,000 Total $ $73,642 $106,104 $94,857 $117,318 $109,809 $132,270 $634,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total General Fund - Environmental Programs (100- 2404) $10,000 $10,000 $ 10,000 $10,000 $10,000 $10,000 $60,000 Storm Drain Impact (420)$53,642 $86,104 $74,857 $ 97,318 $89,809 $112,270 $514,000 General Fund – Engineering (100- 2601) $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $60,000 Total $ $73,642 $106,104 $94,857 $117,318 $109,809 $132,270 $634,000 Financial Comments The project cost estimate is for Contract Services through 2025. The costs shown are for contract services only (Plans and Studies) and do not include costs for other resources required to run the Stormwater Program. Trash Compliance is shown in the table with no cost estimate because the City is in the process of participating in an RFP for completion of a Trash Compliance Cost Analysis in partnership with the City of Morgan Hill. The costs shown also do not reflect charge rate increases anticipated to occur over time. Estimated Project Schedule Project Phase Timeline Project Design N/A Project Advertisement N/A Project Construction N/A Project Completion N/A Ongoing Operational Cost Impact There are no operational costs associated with this project. Back to Top 285 3.E.c Packet Pg. 382 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City Hall Security Upgrades Project No.FC2106 Category Facilities: Building Systems Department Public W orks: Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7351 Rosanna Street Project Description and Purpose This project would change 14 keyless entry door locksets to radio-frequency identification (RFID), and add 4 new RFID locksets to the southeast, southwest, northeast, and northwest employee entryways at City Hall. These locksets would network with the City’s wireless system, interfacing with the employee identification (ID) system and/or Human Resources employee status records. Project Justification City Hall currently has 14 standalone keyless entry keypads to allow entry into the different employee- only sections of the building. These are not networked and rely on manual programming to re-code. There are about 6 different models that require different programming protocols for each one. In addition, all City Hall employees with an office have a key to the building, and most of the employees with a cubicle have a key to perimeter doors of the building. Facilities staff changes the codes of all the keypads on a quarterly basis and when an employee is terminated. Installing an RFID system, that uses ID cards, would secure office spaces by providing security control on an employee basis. It would also cut down on yearly maintenance of manual re- programming. The City currently uses an RFID system at the Police Department building to regulate entry into the building. On employee termination, their ID can be invalidated, blocking them from employee areas immediately. This project would increase employee safety and reduce labor hours. Additionally, it would standardize security access systems across City facilities. Master Planning Documents This project is not listed in a master plan. Image source: https://www.amazon.com/METechs- Keyless-Electronic-Reader- MID300/dp/B00MOQ7FX8 Back to Top 286 3.E.c Packet Pg. 383 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2106) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $2,200 $2,200 Construction $61,000 $61,000 Con. Support $3,300 $3,300 Total $ $ $ $ $ $ $66,500 $66,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $66,500 $66,500 Total $ $ $ $ $ $ $66,500 $66,500 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact This project would create a reduction in operational costs by reducing the routine maintenance time spent on maintaining the current building security system. Back to Top 287 3.E.c Packet Pg. 384 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Electrical Panel Evaluation Citywide for OSHA Requirements Project No.FC2111 Category Facilities: Building Systems Department Public W orks: Facilities Project Type Studies and Reports Project Manager Facilities Manager Council Priorities Retain Stability in the City’s Workforce Location Citywide Project Description and Purpose This project would involve hiring a consultant to assign an arc rating to all City-owned electrical panels and provide recommendations for Personal Protective Equipment (PPE). Project Justification The Occupational Safety and Health Administration (OSHA) requires electrical panels to be given an arc flash rating that dictates the level of PPE needed to work safely on the panels. This project is needed to meet CalOSHA requirements for electrical panel safety, and will inform the City of the level of PPE needed to safeguard employees.This is a safety issue and should be completed as soon as possible. Master Planning Documents This project is not listed in any master plan document. Photo Credit: "Electrical-Panel_Automatic-Fuses_DIN-Rail__4061IMG_1843"by Public Domain Photos is licensed under CC BY 2.0 Back to Top 288 3.E.c Packet Pg. 385 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2111) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $2,200 $2,200 Construction $35,000 $35,000 Con. Support $3,300 $3,300 Total $ $ $ $40,500 $ $ $ $40,500 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $40,500 $40,500 Total $ $ $ $40,500 $ $ $ $40,500 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Study Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact One time purchase cost of PPE and equipment. There will be a nominal operational cost thereafter. Back to Top 289 3.E.c Packet Pg. 386 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Facilities Needs Assessment Project No.FC2112 Category Facilities: Buildings Department Public Works:Facilities Project Type Studies & Reports Project Manager Facilities Manager Council Priorities Ensure Financial Stability Location Citywide Project Description and Purpose A Facilities Needs Assessment is a long-term plan for City facilities. The assessment provides a detailed condition analysis of City facilities by evaluating building interior and exterior structures, building envelope (roof, walls windows doors, etc.), Mechanical, Electrical and Plumbing (MEP) Systems, maintenance needs, and accessibility issues. The assessment would identify areas that require repair or improvement and would provide a cost estimate to improve facilities to a level that can be maintained by staff. This assessment could also be used as the City Facilities portion of the ADA Transition Plan (see FC2101 and EN2145). Project Justification The recommendation for a Facilities Needs Assessment was made during a 2017 Council budget study session regarding unfunded liabilities.A Citywide Facilities Needs Assessment was approved by the City Council as part of a decision package for the Fiscal Year 2017/2018 budget. It is also an action item in the 2017 Strategic Implementation Action Plan to evaluate parks and facilities for accessibility. Master Planning Documents This project is not specifically listed in any master plan document. Back to Top 290 3.E.c Packet Pg. 387 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2112) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Consulting $171,000 $171,000 Salaries/Wages $18,700 $18,700 Total $ $ $ $ $ $ $189,700 $189,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $189,700 $189,700 Total $ $ $ $ $ $ $189,700 $189,700 Financial Comments There is no funding for this project, therefore it will be listed as unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There is no additional operational cost; however, there will be a reduction in cost if recommended repairs are made to the City’s buildings. Back to Top 291 3.E.c Packet Pg. 388 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Senior Center ADA Restroom Access Project No.FC2117 Category Facilities: Building System Department Public W orks:Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Provide Opportunities for Meaningful Public Engagement Location 7371 Hanna Street Project Description and Purpose This project would install self-opening restroom doors to the men’s and women’s restrooms in the Gilroy Senior Center building. The current restroom doors have door handles that must be tightly grasped and pulled open.A large number of Senior Center participants have challenges with mobility, and have expressed their difficulties with opening the restroom doors while simultaneously navigating their use of a walker, cane, scooter, or wheelchair.The project would include installation of square handicap push plates, consistent with the main entrance doors to the Senior Center. Project Justification Although the interiors of the restrooms are ADA accessible, as well as the Senior Center entry, the restroom entries are not.To provide physical access to the Senior Center restrooms, there needs to be the installation of self-opening restroom entry doors. Title III of the ADA requires public places, like hotels, retailers, doctor's offices and restaurants, to have handicap accessible facilities. Master Planning Documents This project is not listed in a master plan document. Back to Top 292 3.E.c Packet Pg. 389 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop) CITY OF GILROY UNFUNDED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public W orks) (FC2117) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Design $11,000 $11,000 Construction $39,000 $39,000 Total $ $ $ $ $ $ $50,000 $50,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyo nd 5 Years Project Total Unfunded $50,000 $50,000 Total $ $ $ $ $ $ $50,000 $50,000 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact There are no maintenance costs associated with this project. Back to Top 293 3.E.c Packet Pg. 390 Attachment: CIP Budget Book - Draft 06-24-20 (2923 : Capital Improvement Program (CIP) Workshop)