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Home My WebLink About2020-09-14 City Council Regular Meeting Agenda Packet September 10, 2020 12:21 PM City Council Regular Meeting Agenda Page1 MAYOR Roland Velasco COUNCIL MEMBERS Marie Blankley Dion Bracco Peter Leroe-Muñoz Carol Marques Fred Tovar Cat Tucker CITY COUNCIL AGENDA CITY OF GILROY CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET GILROY, CA 95020 SPECIAL MEETING 5:00 P.M. REGULAR MEETING 6:00 P.M. MONDAY, SEPTEMBER 14, 2020 CITY COUNCIL MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org VIEW THE MEETING LIVE ON THE CITY WEBSITE www.cityofgilroy.org. THE SEPTEMBER 14, 2020 MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 In order to minimize the spread of the COVID 19 virus the City Council is conducting this meeting by web conference and will be offering alternative options for public participation. You are encouraged to watch the City Council meeting live on the City of Gilroy’s website at www.cityofgilroy.org or on Cable Channel 17. To view from the website, select the Council Agendas and Videos button from the home page. PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. DURING THE MEETING: TO PROVIDE VERBAL PUBLIC COMMENTS ON AN AGENDA ITEM DURING THIS MEETING, CALL ONE OF THE PHONE NUMBERS LISTED BELOW, ENTER THE MEETING ID AND PASSWORD. When the Mayor announces the item which you wish to speak on, press *9 on your telephone keypad to raise your hand. When called to speak, please limit your comments to three (3) minutes, or such other time as the Mayor may decide, consistent with the time limit for all other speakers for the particular agenda item. COMMENTS MAY ALSO BE EMAILED TO THE CITY CLERK PRIOR TO THE MEETING TO shawna.freels@cityofgilroy.org OR MAILED TO: GILROY CITY CLERK, 7351 ROSANNA STREET, GILROY, CA. 95020, TO BE DISTRIBUTED TO THE COUNCIL MEMBERS AND BE INCORPORATED INTO THE RECORD. In compliance with the Americans with Disabilities Act, and Governors Order N -29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk a mini mum of 2 hours prior to the meeting at (408) 846-0204. Call in for Public Comment 1 (669) 900-9128 1 (346) 248-7799 1 (253) 215-8782 Meeting ID: 963 0854 7435 Password: 045888 City Council Regular Meeting Agenda 09/14/2020 Page2 If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure. A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City. Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. The City Council meets regularly on the first and third Monday of eac h month, at 6:00 p.m. If a holiday, the meeting will be rescheduled to the following Monday, with the exception of the single meeting in July which lands on the first day of the month not a holiday, Friday, Saturday or Sunday. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org SPECIAL MEETING - 5:00 P.M. INTERVIEWS FOR THE YOUTH COMMISSION Interviews to Fill 7 Seats on the Youth Commission With Terms Ending 9/30/2021 and 9/30/2022 Adjourn Special Meeting REGULAR MEETING - 6:00 P.M. I. OPENING City Council Regular Meeting Agenda 09/14/2020 Page3 A. Call to Order 1. Pledge of Allegiance 2. Invocation 3. City Clerk's Report on Posting the Agenda 4. Roll Call B. Orders of the Day II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Proclamation Naming the Week of September 17 through 23, 2020 Constitution Week III. PRESENTATIONS TO THE COUNCIL PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL PUBLIC COMMENTS MAY BE SUBMITTED BY EMAIL TO: shawna.freels@cityofgilroy.org, (This portion of the meeting is reserved for persons desiring to address the Council on matters not on this agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. Written material provided by public members for Council agenda item “public comment by Members of the Public on items not on the agenda” will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically.) A. Presentation by Gilroy Supervising Librarian Cassandra Wong City Council Regular Meeting Agenda 09/14/2020 Page4 IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Gilroy Downtown Business Association Board (alternate), Gilroy Sister Cities Association (alternate), Santa Clara Co. Library JPA, SCVWD Joint Council-SCRWA-Board Water Resources Committee, South County Joint Planning Advisory Committee (alternate), South County Regional Wastewater Authority Board, South County Youth Task Force Policy Team (alternate), Street Naming Committee Council Member Tucker –CalTrain Policy Group, Cities Association of Santa Clara Co. Board of Directors, General Plan Advisory Committee, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Street Naming Committee, Visit Gilroy Board Council Member Blankley - ABAG (alternate), Cities Association of Santa Clara Co. Board of Directors (alternate), Economic Development Corporation Board, Gilroy Sister Cities Association, Gilroy Youth Task Force (alternate), SCVWD Joint Council-SCRWA- Board Water Resources Committee, South County Regional Wastewater Authority Board, VTA Board of Directors Alternate, VTA Policy Advisory Committee, VTA South County City Group Council Member Marques - Gilroy Downtown Business Association Board, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board (alternate), Santa Clara Valley Habitat Agency Implementation Board (alternate), Silicon Valley Clean Energy JPA Board (alternate), URM Task Force Sub-Committee, VTA Committee for Transit Accessibility (alternate) Council Member Tovar –Santa Clara Co. Expressway Plan 2040 Policy Advisory Board, Recycling and Waste Reduction Commission, Santa Clara Co. Library JPA (alternate), SCVWD Water Commission (alternate), Silicon Valley Clean Energy JPA Board, South County Regional Wastewater Authority Board, South County United for Health, Street Naming Committee, VTA Committee for Transit Accessibility, VTA Policy Advisory Committee (alternate) Council Member Leroe-Muñoz - ABAG, CalTrain Policy Group (alternate), Gilroy Youth Task Force, Historic Heritage Committee, SCVWD Water Commission, Silicon Valley Regional Interoperability Authority Board, South County Youth Task Force Policy Team, VTA Mobility Partnership Mayor Velasco - Economic Development Corporation Board, General Plan Advisory Committee, Historic Heritage Committee (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, South County Joint Planning Advisory Committee, South County Regional Wastewater Authority Board (alternate), URM Task Force Sub-Committee, VTA Mobility Partnership, VTA South County City Group (alternate) V. FUTURE COUNCIL INITIATED AGENDA ITEMS VI. CONSENT CALENDAR (ROLL CALL VOTE) All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a membe r of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears. City Council Regular Meeting Agenda 09/14/2020 Page5 A. Minutes of the August 17, 2020 Regular Meeting B. Notice of Acceptance of Completion for the West Branch Llagas Creek Trail Project No. 15-PW-228 and Approval of Final Contract in the Amount of $2,135,056.23 With Granite Rock Company C. Approval of the Ninth Amendment to the Single Tenant Lease Agreement With Gilroy Gardens Family Theme Park Extending the Lease by One Year D. Claim of Alan Olvera (The Interim City Administrator recommends a “yes” vote under the Consent Calendar shall constitute the denial of the claim) E. Approval of a Letter in Support of the Santa Clara County Public Health Department’s Active Transportation Program Cycle 5 Grant Application F. Approval of a Letter in Support of Gilroy Fiat Chrysler of America (FCA) to Retain a Chrysler Dodge Jeep Ram Dealership in Gilroy G. Acceptance of an Edward Byrne Memorial Justice Assistance Grant in the Amount of $12,856 and Adoption of a Resolution of the City Council of the City of Gilroy Amending the Budget for Fiscal Year 2020-2021 H. Acceptance of an Office of Traffic Safety Selective Traffic Enforcement Program Grant in the Amount $126,000 and Adoption of a Resolution of the City Council of the City of Gilroy Amending the Budget for Fiscal Year 2020-2021 I. Adoption of a Resolution of the City Council of the City of Gilroy Supporting the Vision of Gilroy Becoming a Recreation Destination VII. BIDS AND PROPOSALS A. Fourth Amendment to the Agreement with Adams Ashby Group for Community Development Block Grant Administrative Services and Adoption of a Resolution of the City Council of the City of Gilroy Amending the Fiscal Year 2020-2021 Budget in Community Development Block Grant Fund 254 1. Staff Report: Karen Garner, Community Development Director 2. Public Comment 3. Possible Action: a) Adopt a Resolution of the City Council of the City of Gilroy amending the budget for Fiscal Year 2020-2021 in the community development block grant fund and appropriating proposed expenditure amounts. b) Approve the fourth amendment to the agreement wit h Adams Ashby Group in the Amount of $66,000 for Community Development Block Grant administration services. VIII. PUBLIC HEARINGS - NONE IX. UNFINISHED BUSINESS A. Standing Report on Operational Impacts and City/Community Efforts Related to the COVID-19 Pandemic City Council Regular Meeting Agenda 09/14/2020 Page6 1. Staff Report: Jimmy Forbis, Interim City Administrator 2. Public Comment 3. Possible Action: Receive report. X. INTRODUCTION OF NEW BUSINESS A. Discussion of Amending the Zoning Ordinance to Allow for Changeable Message Off-site Advertising Signage on Private Property 1. Staff Report: Karen Garner, Community Development Director 2. Public Comment 3. Possible Action: Receive report and provide direction to staff B. Approval of a Memorandum of Understanding With Gilroy Firefighters Association, IAFF, Local 2805 for the Period of July 1, 2020 Through June 30, 2022 1. Staff Report: LeeAnn McPhillips, Human Resources Director/Risk Manager 2. Public Comment 3. Possible Action: Approve a Memorandum of Understanding between the City and Gilroy Firefighters Association, IAFF, Local 2805 for the period July 1, 2020 through June 30, 2022. C. Adoption of a Resolution of the City Council of the City of Gilroy Approving of the Appointment of Frank Comin as Interim Fleet Superintendent 1. Staff Report: LeeAnn McPhillips, Human Resources Director/Risk Manager 2. Public Comment 3. Possible Action: Adopt a resolution of the City Council of the City of Gilroy approving the appointment of Frank Comin (CalPERS Retired Annuitant) as Interim Fleet Superintendent pursuant to California Government Code Section 21221(h) ,and authorizing the Interim City Administrator to execute the employment agreement. XI. CITY ADMINISTRATOR'S REPORTS XII. CITY ATTORNEY'S REPORTS XIII. CLOSED SESSION City Council Regular Meeting Agenda 09/14/2020 Page7 A. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT; Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Fire Chief B. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT; Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11(2) Name/Title: Police Chief C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.11(2); Employee Name/Title: Shawna Freels, City Clerk 1. Public Comment on Closed Session Items 2. Adjourn to Closed Session ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Councilmember if required by Government Code Section 54957.1 and Gilroy Code Section 17A.13 (a); Public Report of the vote to continue in closed session if required under Gilroy Code Section 17A.11 (5) ADJOURNMENT MEETING DATES SEPTEMBER, 2020 14* Special Meeting/Interviews - 5:00 p.m.; Regular Meeting - 6:00 p.m. 21* Regular Meeting - 6:00 p.m. 28* Special Meeting/Study Session - 6:00 p.m. OCTOBER 2020 5* Regular Meeting - 6:00 p.m. 19* Regular Meeting - 6:00 p.m. * meeting is webstreamed and televised City of Gilroy STAFF REPORT Agenda Item Title: Interviews to Fill 7 Seats on the Youth Commission With Terms Ending 9/30/2021 and 9/30/2022 Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: City Clerk Submitted By: Shawna Freels Prepared By: Suzanne Guzzetta Suzanne Guzzetta Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability  Public Engagement RECOMMENDATION Interview applicants for the Gilroy Youth Commission. BACKGROUND The City conducted an eighteen-week recruitment period prior to the summer break and through the beginning of the school year to fill seven seats on the Youth Commission, one unexpired term ending 9/20/2021 and six 2-year terms ending 9/20/2022. We partnered with the Gilroy Unified School District (GUSD) Public Information Office to distribute the recruitment material to all Junior High and High Schools, as well as GUSD Twitter, Facebook and E-newsletters. We posted and Packet Pg. 8 distributed it throughout city facilities and promoted the recruitment through all of our social media outlets, the City website, and reached out to the Gilroy Chamber of Commerce, CARAS, and Leadership Gilroy for assistance in reaching a broad cross section of youth from the Community. Recreation staff also conducted outreach at the Gilroy Youth Center and San Ysidro Park. 26 new applications were received during this recruitment, and eight active applications were on file from a previous recruitment. There are a total of 34 applicants for Council interview. Applicants are: • Andrew Bachman • Jacob Baker • Alexandra Beyret • Eshaan Billing • Brennan Burge • Jackson Burge • Claire Burke • Lillian Burke • Finley Corona • Logan Corona • Julia Fox • Esmeralda Garcia • Katie Garrison • Alyssa Gonzalez • Winston James • Sajiv Jampani • Joshua Jang • Maana Kolagotla • Alexis Kong • Kadence Lewis • Grace Longoria • Edwin Lopez * • Dylan Matthews • Jordan Merritt • Awa Ndao • Addison Orlando • Reet Padda • Ryanne Palacios • Isabella Sells • Charlize Serrano • Jordyn Silva • Zachary Souza • Yashila Suresh Packet Pg. 9 • Kyle Verrette * incumbent CONCLUSION Staff recommends the Council interview applicants at this evening’s meeting , and make appointments to the seven open seats at your September 21, 2020 regular meeting. Attachments: 1. 2020 Youth Commission Applications 2. 2020 Youth Commission Applicant Map Packet Pg. 10 Name Age Grade Incumbent School Andrew Bachman 17 12 Monte Vista Christian School Jacob Baker 15 10 Gilroy High School Alexandra Beyret 15 10 Dr. TJ Owens Gilroy Early College Academy Eshaan Billing 15 10 Dr. TJ Owens Gilroy Early College Academy Brennan Burge 13 7 Dr. TJ Owens Gilroy Early College Academy Jackson Burge 14 8 Brownell Middle School Claire Burke 15 10 Lillian Burke 14 9 Dr. TJ Owens Gilroy Early College Academy Finley Corona 12 7 Brownell Middle School Logan Corona 14 8 Julia Fox 16 10 Dr. TJ Owens Gilroy Early College Academy Esmeralda Garcia 17 12 Christopher High School Katie Garrison 14 9 Christopher High School Alyssa Gonzalez 16 11 Dr. TJ Owens Gilroy Early College Academy Winston James 14 10 Christopher High School Sajiv Jampani 13 8 Brownell Middle School Joshua Jang 14 8 Brownell Middle School Maana Kolagotla 15 10 Christopher High School Alexis Kong 16 11 Christopher High School Kadence Lewis 13 8 Ascencion Solorsano Middle School Grace Longoria 15 10 Christopher High School Edwin Lopez 15 10 Yes Dr. TJ Owens Gilroy Early College Academy Dylan Matthews 15 11 Oakwood High School Jordan Merritt 18 12 Piedmont High School Awa Ndao 17 11 Christopher High School Addison Orlando 13 8 Brownell Middle School Reet Padda 16 11 Dr. TJ Owens Gilroy Early College Academy Ryanne Palacios 14 9 Isabella Sells 15 10 California Connections Academy Charlize Serrano 15 11 Dr. TJ Owens Gilroy Early College Academy Jordyn Silva 12 7 Brownell Middle School Zachary Souza 13 7 Brownell Middle School Yashila Suresh 15 11 Christopher High School Kyle Verrette 15 10 Christopher High School a Packet Pg. 11 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/11/2020 13:40 RCity of Gilroy Application for the Gilroy Youth Commission Name*: Andrew Bachman Birth Date*: 11/2/2002 Address: Phone Number(s): (Email Address: Grade*: 12________ School: Monte Vista Christian School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I’m a three sport Varsity athlete in Cross Country, Soccer, and Track at Monte Vista Christian Schoo. I’ve competed and trained a lot at Christopher and Gilroy High, and have attended numerous XC meets at Gavilan College and Christmas Hill park. I was awarded MVP on my XC team, and I am the Middle Distance Captain of my Track team. In addition to my sports, I have served as a Marketing and Social Media Intern for the MVC Marketing and Communications department for two years, where I had the opportunity to meet weekly with the Marketing directors to discuss ways to broaden the school’s reach through improvements to Monte Vista’s various social media platforms. I also provided and approved content for the pages. Over the past two years, the MVC instagram page has seen a 230% increase in followers. I also serve as a selected student representative to the Associated Student Body (ASB) at MVC where I assist in the planning, preparation, and execution of dances, class competitions, and spirit weeks throughout the school year. Also, in my Sophomore year, I was selected out of all AP Government students to attend a political seminar as a MVC delegate to the Panetta Institute for Public Policy. When it comes to community service, I have had the privilege of serving multiple times with the Loaves and Fishes Family Soup Kitchen, where I assisted with food preparation and distribution to the local homeless community. I also brought my XC team to serve there where we assembled a record number of meals for an individual group. Outside the local community, I’ve also had the opportunity to serve internationally over the past five years on trips to Haiti, Uganda, and Mexico. Why would you like to be appointed to the Gilroy Youth Commission? Over the past two years, the Gilroy youth population has experienced a heartbreaking loss through the Christmas Hill Park shooting, and a dramatic Global Pandemic shutdown. Rather than being defeated and let down by these major uncontrollable events, I would be honored to a Packet Pg. 12 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/11/2020 13:40 contribute to the solution of these problems through providing my perspective to the Gilroy Youth Commission. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel the biggest problem currently facing the youth of Gilroy is a lack of social connection. Regardless of the current coronavirus situation, I think there aren’t many places for teens to interact and spend time together socially. If appointed, I would love to provide insight and serve in any way possible to assist with the solution of this problem and any other agenda the committee is working to achieve. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 13 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 5:39:06 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Jacob Baker Birth Date*: 03/03/2005 Address: Phone Number(s): Email Address: Grade*: 10________ School: Gilroy High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have volunteered for the Gilroy Recreation Department for the past three years, I have worked with the Gilroy Adaptive program, and I was a member of the Gilroy Foundation in middle school. Furthermore, I have over 110 volunteer hours from my freshman year of high school from participating in various opportunities that have arisen throughout the school year. I am currently helping with the Unravel Pediatric Cancer Flutter campaign. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I believe my insight as a well-rounded high school student would provide useful information from all points of view. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel the biggest problems facing the youth of Gilroy today is vaping and adjusting to distance learning due to COVID-19. To face the vaping problem facing Gilroy high schools and middle schools, I would research the negative health impact of vaping and youth smoking and create a campaign to all students that discourages such unhealthy activities. For distance learning, I would help struggling students with helpful tips and strategies that have helped me be successful so far while virtually learning. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 14 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/11/2020 14:19 RCity of Gilroy Application for the Gilroy Youth Commission Name*: Alexandra Beyret Birth Date*: 3032005 Address: Phone Number(s): (Email Address: Grade*: 10________ School: Dr. Tj Owens Early College Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am part of the Ciel Tutoring service in Gilroy, have volunteered for two seasons in the Gilroy Public Library, am a leader in Gilroy's League of Writers, which teaches children writing skills, and have helped at various events at multiple schools. I am also part of the UN Women's team which helps empower women all throughout the world; an ambassador for LetHerLearn, a worldwide organization that helps underprivileged girls with education; the director of Chemistry for my county's StemPowerment chapter; and have created my own organization, We Voice, that connects students all around the world (currently from 11 countries) to let their voices be heard on global affairs and events that matter to them. This has all taught me so many leadership skills and has broadened my perspective on life. Why would you like to be appointed to the Gilroy Youth Commission? Diversity means change. Whether that diversity means different ages, races, ethnicities, opinions, genders, or identities. Diversity will bring a rise in a plethora of new opinions,and in turn, change. And I want to make my part in being part of the diversity that brings change that betters Gilroy as a whole. I am a mixed race (white and middle eastern) teen coming from parents who are both immigrants. Working hard, I have learned English and Spanish on top of my two original languages, Polish and Turkish. Being mixed, a child of immigrants, and not knowing English until kindergarten has given me experiences not many have gone through, helping me shape the way I see the world. I know how difficult things may be for children who are mixed, and especially middle eastern. I know how life may be difficult when both of your parents didn't grow up in the United States. I know how difficult it may be to learn English while everyone else can already speak it. And I want to act on that. Because of my experiences, I have a view so few have. A view and opinion that can help influence the Gilroy Youth Commission and help make Gilroy a place even better than it is today. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I want the voices of youth to be heard. That's the greatest problem that's happening right now. To many people are shutting down the opinions of youth before even allowing them to finish their full thoughts. I want all people (no matter age, race, identity, or gender) to feel accepted in society and not worry about if their opinion is valid enough. To solve this, it would inherently take fixing from the core of society, however there are steps to take. Initially, I would want to have more events/contests in which youth are able to write/speak on their thoughts. This can a Packet Pg. 15 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/11/2020 14:19 be really anything ranging from poetry/writing contests, art shows, and more. Anything to bring positive vibes towards the youth. Secondly, I would want to enable something that could connect more youth. Even though there are multiple programs, these are hard to access and many people don't have time for such. However, if there was some program more accessible and less demanding, I feel more people would be involved. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 16 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/2/2020 9:50:47 AM City of Gilroy Application for the Gilroy Youth Commission Name*: Eshaan Billing Birth Date*: 7/24/2005 Address: Phone Number(s): Email Address: Grade*: 10________ School: GECA Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: My name is Eshaan Billing and I'm a Sophomore at GECA. I belong to a family of highly educated parents. We have been living in Gilroy since 2009. I'm very motivated and driven individual and have done an extensive amount of community service in last one year. I have been tutoring at CIEL as a volunteer since August 2019 under guidance of Diane who runs the program. I earned about 100 hours of volunteer hour in almost one year at this facility teaching elementary and middle school students. I was member of Gilroy Library Teen Advisory board which honed my skills and provided me a platform to understand the workings of committees involved in community improvement projects. I have also volunteered a various events in Gilroy such as fundraising for Garlic Festival Shooting hosted by Rotary Club, one week Youth Camp Leader in Winter held at Watsonville, etc. In total, I have done about 200 hours of volunteer work in one year. My grandparents own a convenience store in Gilroy. When COVID started, I decided to help my grandparents in their store. Since April, I have been helping them in the store on volunteer basis working about 4 hours daily. I have continued to do that even after the school started last month. This has not only helped my grandparents during this tough time, but it also developed a sense of work ethic for me. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I want to help my community more than what I already do. This is a tough time for everyone because of COVID 19 and I would like to part of the solution to help. I also would like to be the voice at the table to provide solutions for the problems facing the youth of our city. I strongly feel that the problems faced by citizens can only be solved by collective community service that all of us should do. That is why I want to apply to this commission. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? In my opinion, the biggest youth problem facing the youth is related to Covid 19 situation. With online schooling, the environment changes for everyone. When everyone goes to school, everyone is learning in the same environment; however, home conditions, wifi connections, home size, family environment, etc is not same for all families and those who don't have good environment suffer academically vs those who have ideal environment at home. I think that the city should work with school district to provide in person schooling even if it is done outside with social distancing protocol. a Packet Pg. 17 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/2/2020 9:50:47 AM Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 18 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Name*: Brennan Burge Birth Date*: 01-17-07 Address: Phone Number(s): Email Address: Grade*: 7________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Some activities that I have done to help the Gilroy community include the following: volunteering to help at my Elementary school Fall festival, cleaning up trash in some of the town parks, taking time to help the teacher during lunch so they can let there class do more fun activities. With helping at the fall festival it provides the schools community and kids something fun to look towards and be happy to go to. Cleaning up trash makes the parks more enjoyable for anyone to play at. When kids have fun activities at school it makes school more enjoyable witch makes students more ethusyastct to attend school. Some groups that I have been in that can qualify me for this commission include, City Junior Recreation Leader Group, at the moment I am waiting for my training to officially qualify me to me to volunteer. I have also been apart of my school's student council. Those are a few orginizations/groups i have been apart of that would help me succed in the City of Gileoy Youth Commision. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be apart of the Gilroy Youth Commission because I think it could have a positive impact on changing some of the problems the youth face if there are opinions from one of the youth. Being a part of the youth in the gilroy community I see some of the problems the youth face directly. I can see and relate to these issues, this can lead to myself putting in positive ideas that can have a great impact on changing/improving these problems. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The biggest problem that the youth face in gilroy is bullying in schools, online, and in general. If I was appointed to change this issue some of the steps I would take are as followed. I would make a survey to see how many people have been bullied, what for, how they would want to see it change/ how they would change it, or if they have ever bullied anyone and why. This would show us what actions we need to take to fix this problem. Then we would take whatever action we would need to take. After it has been taken care of wecould makeanother survey to see if it has improved the situation, asking if they have seen and improvment and in what way. Those are a few steps that I would take to improve on one of the big problems the youth are facing in gilroy. There are other issues I have seen with in the youth such as the nicotine issues, and disscrimintation, this can be improved by education. Going to the youth and teaching them on the negitive effects of Julling and how everyone is the same. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 19 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Name*: Jackson Burge Birth Date*: 01-16-2006 Address: Phone Number(s): (Email Address: Grade*: 8________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Most of my previous experience with organizations similar to the Youth Commission have been with school groups such as the El Roble Student Council in 3rd and 4th grade, along with the Rucker Student Council when I attended that school for 5th grade G.A.T.E. My most recent experience was with the Brownell Associated Student Body in 6th and 7th grade. with five years of doing similar task but on a smaller scale, the Youth Commission seems like an appropriate promotion. Why would you like to be appointed to the Gilroy Youth Commission? I believe that having experience with a committee such as the Youth Commission would allow for a variety of career choices further down the road. The differences between a school council and a city council are major, despite the fact that said city council mostly impacts the youth. Being able to support the children and teenagers would give me something to work for and support other than school, also providing me with knowledge of how a more official council of representatives functions. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I have noticed a plethora of safety issues when it comes to the people of my age. Most or them are in regard of transportation to and from school. Countless times I have had to back up on a cross walk because some one decides that they have wasted enough time waiting and they don't need to look up from their phone to make sure no one is crossing. This is baffling because it happens most often in school zones, where parents are picking up or dropping off their kids. Students usually have safety programs for crossing roads and walking/biking to and from school, however, we should also have some form of hand out for parents that goes along with said programs. This may reach the target audience of drivers who are slightly impatient. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 20 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Birth date*: t'\Gt,,(G,\ri 1. 1 zooS Address: Grade*: \0 Please list your background, including community service within the City ~f Gilroy,~"? a~y prior experience with groups or organizations that would qualify you for this Commis5 ,on~ I ,._ n /J .n C. "",/J (.ovl'\~~,or, » Vo\uf\t~f('fd a.t ..,,.,tro'i t'[t~~·d:e<1<.it\ , ... c,d\l'IT G(S q " ~ • Vol>oteer '1t-St ,I,seeh'~ fu,,,l 0( 1v'~ oft,el\ 4<J c.l I :U -l..t fesvc.1J C<c 6he C\-\c,sbcener \>0¢ \ fur ~ 'j ,~r~. I q\)o vo]vAteer Ci C the Gn\(°'1 U SJ. Sec.r½ &yMl)4St,c) Aec{t4i ,005\ i'1~ ct-911v ,l'::1 · Why would you like to be appointed to the Gilroy Youth Commission? -r: (...A.JC.f\t'" to he\{) M~~ c'n~o~es. ·,o mi u:>.IY\MvA;tt:f <:<Ae-i voc,\,1r~~"c( hoc;-J t,eeC\q.9ers c.c::iri c.hei"'ae the,, CoC't\tvtv'l,t,e~ -fur bkt, ter What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The. u,~f/e~t: (> ro'olen"') tqc,l\g -Che, ~t\., of bt\ \fO':f \'> t\~ \Cfe, ~ Of-OVtfec;c."' O.l\c.( out:Y\ even~. I e,.vsot: ~o he-\o 9 et "(Ylore £eCJplf, , f\yo\v~ b't c,'½~\~ ev~Ats ~ ~<>.Jtvl '(V'lof'l t.-ue.,\\-\4}c.)~I). Reapplying Commissioners: What can you do to improve your previous perfonnance on the Commission? --------------------- All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna .freels@ci .gilroy .ca .us The City of GIiroy accepts apphcat,ons at any t me and will kee p them on file for one year a Packet Pg. 21 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/12/2020 14:22 RCity of Gilroy Application for the Gilroy Youth Commission Name*: Lillian Burke Birth Date*: 5/14/2006 Address: Phone Number(s): (Email Address: Grade*: 9________ School: DR. TJ OWENS GILROY EARLY COLLEGE ACADEMY Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been involved in many organizations in Gilroy for example, Jr Guard, Garlic Festival Clean Up, ASB President, Counselor for Day Camp at GPC, and CJSF board. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I feel that this would be an amazing experience for me to help Gilroy. I also feel that I could bring a different opinion and point of view about the youth issues in Gilroy. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel that the biggest problem the youth of Gilroy are facing is not feeling accepted in school. If I am appointed I will take the time to ask the youth what they feel could make this issue better. I would then bring it up with the City Council to find an appropriate solution to the problem at hand to make sure they feel more safe and accepted in their school environment. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 22 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/18/2020 16:35 RCity of Gilroy Application for the Gilroy Youth Commission Name*: Finley Corona Birth Date*: 9/2/2008 Address: Phone Number(s): (Email Address: Grade*: 7________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Volunteer, Gilroy Holiday Parade Volunteer, Fifth Street Live Volunteer, Luigi Aprea Talent Show Why would you like to be appointed to the Gilroy Youth Commission? I want to broaden my horizons and serve my city. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? Right now, COVID is the biggest problem facing the youth of Gilroy. Kids want to connect with people and we can't. If appointed, I would like to set up Zoom meetings for kids in Gilroy with similar interests from all over. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 23 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application r for the Gilroy Youth Commission 1 M110()!5_ Name*: 05r A G-rOVACk Birth date*: 046)\_N . Address: y Phone number(s) : email address: w list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify yoru for this Commission: lA rt-r of px f P- 6 erlcCs W /'k cl-I Qf C i )roU (fir t y 1 lr Y 1 5 .; llti(n 1Y{aJ lr% df V r, GVn 1 ri Fe .A' , V C V k po'r"e 1. co V 1 `A s VY3f s,,'t--Q V -e_V[ & J_ WA 6WY i V f , pia Irr ur^ ' .' - ;L fun for4 Why would you like to be appointed to the Gilroy Youth Commission?_y— V4(9 as 6e- CavkS t c9, What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The, ev,\ Vtr -ert 0,y1. To is wt 5 V d r Grs (j Y _eA.Cl ivy f re Y f" n.r 4r. aV-1n `A-e o, ` arse. Ser r u,,'s` d. f Q wa wtalf-c. re 12l M1ow Reapplying ommissioners:l lfh t can you do to improve your previous performance on the Commission? T Vt Wvevtr- C6ne, tS lam., All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 nawna. freelsC@ci.a ilrov.c, The City of Gilroy accepts applications at any time and will keep them on file for one year a Packet Pg. 24 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Name*: Julia Fox Birth Date*: 05/22/2004 Address: Phone Number(s): (Email Address: Grade*: 10________ School: Dr. TJ Owens Gilroy Early College Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Some of my prior experience working with the City of Gilroy was volunteering each year at the Garlic Festival. At the festival, I assisted the Christopher High School water polo team with keg rolling or the Gilroy Gators with food preparation. I also volunteered for the South County Tail Waggers when their event came to my neighborhood. It was satisfying to help my community and I had fun working with my peers. Currently, I am offering my services to my fellow students and staff at Dr. TJ Owens Gilroy Early College Academy (GECA). I am tutoring freshmen and sophomores. Also, I am a teacher aide for my freshman English teacher, Mrs. Omainsky. Why would you like to be appointed to the Gilroy Youth Commission? I would love to be appointed to the Gilroy Youth Commission because I will make an impact on this wonderful community. I want to work towards bringing the community closer together, especially after this tragic event. I also want to encourage the youth to participate more in community activities. I think the Gilroy Youth Commission and the youth in Gilroy could benefit from my shared experiences, like the struggles we may all face in school. I also want to be appointed because I have an interest in how a local government functions and I am looking for more opportunities to volunteer my time and effort. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe the biggest problem facing the youth is the stress or anxiety they may face at home or school. Most kids are afraid or unable to go to counselors to discuss the obstacles they may be facing. If I am appointed, I want to work on reaching out to those who are struggling. I think this is necessary because it is something that is blocking us from getting closer together. Those who are struggling must have an output to feel safe in our community. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? n/a All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 25 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/20/2020 22:44 RCity of Gilroy Application for the Gilroy Youth Commission Name*: Esmeralda Garcia Birth Date*: 5/17/2003 Address: Phone Number(s): (Email Address: Grade*: 12________ School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been involved with the following programs and organizations: GUSD Communications Internship, South Bay Youth Changemakers, South County Youth Task Force- Youth Circle, GENUP Gilroy Chapter, and I've also done community service with St. Mary's Lord's Table Service. I'm also heavily involved in school and clubs such as Speech and Debate, Interact, etc which have allowed me to do some incredible collaborations with our local Rotary Club and Lion's club. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to be part of the Gilroy Youth Commission because I would love to become more involved in striving for change within my community. I think more now than ever it is a time to step back and realize that there is room for positive improvement. With that being said, I am extremely passionate, outspoken, and dedicated with everything I do. I think by appointing me to be apart of the Gilroy Youth Commission I will bring new ideas and take initiative to help guide conversations of change. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe the biggest problem youth is facing in Gilroy is mental health issues. Many youth and teenagers experience forms of mental health related problems. The way I would address the issue is by providing resources to not only youth but also adults. Youth can take initiative to face their mental health issues but they need support from their peers and family members especially adults and parents. I would also try to involve those resources at school. I would invest in youth by incorporating trained therapists and counselors into school. Wether it be online or in person, youth need to have access to mental health resources. I would also try and help low income families and connect with them to free resources that can help them out, that way no one is left out. I would also have counselors/therapists have a once a month check in with students and catch up with them, that way students not only build trust but learn to be open with how they feel. In many schools and cities such as Palo Alto there are places set up called "Wellness Centers" usually in schools where it is a supervised area with adults and youth can just have a space to connect with counselors/therapists, spend some time to destress and color, and have an area of comfort. I would advocate to put some of these centers in schools. Lastly, I would also educate others on these issues. Maybe host teach ins where youth and their parents can attend these teach ins and learn about how mental health is actually a serious issue but with the proper help and support, many can overcome these issues with time and healing. That way not only is it educating parents and youth but it also creates a sense of community, unity, and bonding with those who also need aid. a Packet Pg. 26 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/20/2020 22:44 Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 27 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 5:42:20 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Katie Garrison Birth Date*: April 15th, 2006 Address: Phone Number(s): Email Address: Grade*: 9 School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Growing up, I have always played sports. I swam for 4 and 1/2 years, ran cross-country and track for 3 years, and played water polo and tennis very briefly. The sport that I am currently doing and have settled upon is field hockey, and I hope to continue field hockey at the collegiate level. In the summer, I teach swim lessons at Christopher High to little kids. Not only is this community service, but I love helping little kids, and seeing their smiling faces after they learn a new skill or meet a new friend is a reward in itself! Not too long ago, I joined a non- profit, faith -based organization at Christopher High called One Heart to Another. At this organization, we plan projects such as bags full of toiletries to youth in foster care, learn, pray, and most of all, get to know each other and have fun! Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I want to voice my opinions on issues regarding youth and help youth in any way possible. I also am curious about the inner workings of the City Council, and learning more about what the City Council does. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel that one of the biggest problems facing the youth of Gilroy is depression and low self- esteem. If I am appointed, I will address these problems by offering any potential help and guidance to the City Council regarding these prominent issues and put together some fun events that raise awareness to problems like depression and low self-esteem for the youth of Gilroy to partake in. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 28 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 7:14:49 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Alvssa Gonzalez Birth Date*: 09/05/2004 Address: Phone Number(s): Email Address: Grade*: 11 School: Dr. TJ Owens Gilrov Early Colleae Academv Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have always been a big person on community and the importance of communication within peoples to improve further the well being of everyone. This mindset has led me to be very involved in community service as I have participated in several San Ysidro activities, such as National Night Out, Party in the Park, and multiple back to school packing workshops that helped serve the lower -income families in Gilroy. One of my passions is helping the youth expand their knowledge and unleash their true potential, which prompted me also to join STEAM4Students, which is a youth -led program that teaches students the principles of science, technology, engineering, arts, and math in new and innovative manners through interactive courses, experiments, and lesson plans all created by the appointed members with Gilroy's elementary schools. I am the lead coordinator for STEAM, which puts me in a position to interact with school principals and my team to assure that when we return, we are igniting the fire in Gilroy's youth to pursue what they wish to be in the future. I am also President of the G.E.N.U.P. Gilroy Unified chapter, which is a segment of a state-wide coalition of students who are striving for education equity and reform throughout California but starting with local powers. To fulfill my position as President, I know how to hold myself and others accountable for their responsibilities and thoroughly communicate with them as we plan advertisements and fundraisers for our campaigns as I simultaneously am in contact with state senators and the G.E.N.U.P. executive board to start the change youth in Gilroy deserve efficiently. Additionally, I am the Attorney General at G.E.C.A.'s Tribunal, which puts me in a position to empathize and understand the students there not to punish them for their violations of the Honor Code but to work with the other 11 members of the Tribunal and help the student realize and learn from their mistakes to succeed at G.E.C.A., Gavilan, and the real world. I am also a member of Santa Clara County's Girl's Advisory Team, where I learn and create projects about the importance of women empowerment as well as form community values with the other members as we collaborate and discuss future project plans and how to reach all our communities. I am also a student leader for the organization G.L.O.W., Gilroy League of Writers, which empowers students and youth to improve their writing skills and learn about the various expressions they can convey their thoughts through a literary perspective, as well as being an active member of the Gilroy Innovators. Why would you like to be appointed to the Gilroy Youth Commission? I believe that the future is youth. It can be easy to undermine the abilities of youth for their age or lack of experience. Still, I see this as a tool to redirect the confusing life they live and create a sense of community that can benefit everyone. My experience in various organizations allows me to effectively utilize my communication and leadership skills to observe what youth in Gilroy struggle with and help to foster a more positive and accepting environment for the diverse a Packet Pg. 29 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 7:14:49 PM populations. Coming from an underrepresented minority group, I grew up socially accustomed to being pushed aside or neglected, but the passion I have to allow youth, older and younger than me, to live in a city where their opinions matter is the core of my existence. The changes we see in the world will only happen if the youth work together, and I believe that I acquire the necessary social skills to gather support for topics prevalent in Gilroy and can help create a loving environment Gilroy truly embodies. I am a member of the youth for the youth, and I will do everything in my power to help my community flourish into the supporting city to Gilroy has the potential to be. Through hard work and collaboration of Gikroy's youth, they can strengthen the bond between each other and others, and it would be an honor to be able to be a part of that group who prioritizes service over self. There has always been a flame in me at a young age; whether that be for academics or my community, I could not sit still. From friends and acquaintances around Gilroy, I know what I can do to help them live the best life at Gilroy and address the issues left untouched before being for the people. I cannot stand still knowing that someone is unhappy or discontent, and I will do everything in my power to work with the whole youth commission to gather support from the next generation of leaders and stressing the importance of collaboration and teamwork since nothing can be done if it is not with a team. I believe that the organizations I am a part of have taught me how to work with people and get our goals achieved while taking action for those silenced voices. If the youth is commonly silenced or refrain from letting their voice shine throughout Gilroy, I believe that I can help be the person who illuminates their pathway and allows for them to be heard as they build confidence in themselves. The Gilroy Youth commission is an opportunity to unveil those silenced voices of Gilroy's youth, and being a part of the board would allow me to address issues to a whole board and build my own confidence to let people hear my voice as I am here to stay. My love for the community and for the youth is strong as I witness the hardships of teenage life with school, friends, and family, but advocating for them is my main propriety that surpasses any hindrance in my life. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel like one of the biggest problems facing the youth of Gilroy would be the negligence of their mental health that is often subsided through self derogatory jokes. With the stress of school, friends, and family, one is bound to feel the weight of the world on their shoulders as the youth is expected to balance everything while maintaining proper mental health. While trying to take AP classes and passing them, the stress of college and the future is daunting to many youths in all grade levels. Then, there is the issue of social life, do they have friends? Are they being bullied? Do they feel safe at school? These questions can underline some experiences of youth in Gilroy as they go through their journey of losing friends and trying to find an accepting friend group they can confide in. Additionally, there is also the stress of family life as one can have issues arising on a family member's health, or an unhealthy relationship with parents and the misunderstanding that coincides with age gaps within societal norms. All of these main ideas leads to poor mental health as the youth stresses to meet all requirements and further advance themselves into the next stage of their lives. Commonly seen within Generation Z, there is the self -deprecating humor that can be seen as a coping mechanism, but those jokes could be seen as a call for help. There needs to be a place and evident resources where students can vent or relieve stress in a comfortable environment, away from societal expectations of them. If I were appointed, I would work with the team to converse about how we see mental health discussed at schools and how youth, throughout all ages, can experience trials that are detrimental to their mental health. I would discuss having breakout sessions, in this online format, where students could learn about how to deal with complicated emotions and provide at-home resources, such as meditation, that can help calm the nerves of progressing into the next stage of life. Everything is about contacting people and collaborating, so we could reach a mental health specialist to help inform people about how they can handle those emotions and the importance of balance and time management, so everything seems a bit more manageable in times of uncertainty. I think it could also be useful to implement efforts within the school to make mental health resources more evident, without having to deal with the a Packet Pg. 30 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 7:14:49 PM research of digging through the schools' website to find an appropriate counselor to help them and eliminate the taboo behavior we, as a community, treat mental health. We need to take care of our youth as they are the generation of change that will lead Gilroy into its next stage of life. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 31 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) f City of Gilroy Application for the Gilroy Youth Commission Name*: ½/iVlSinv"\ JaVY1e~ Birth Date*: IO -lo -0 5 Address: Phone Number(s): Email Address: Grade*: lO School: Ch l"i sto p\i\er \"tl()V) 3c\1ooJ Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: A-+ Su1n± Muu/5 ~½vol 1 ~(;{\/€. do$'e fte tbllov.-);A~ ~. 3e\[0 ~ (A'.) T~e lt'.GV\6?\o\Cf)'-/ Covvi~sl ovier i11 7tf.1 (rv~, ,o-V\ (pr Sty~\ (ovvici I 'Pies,· ~"'t ;81 8ii--i Gv-CtckJ l1Vld V)O,\Jt, di,vie, Y'N)N\~ 8f!Jtice f'OjeGh &eye 81.)CV\ U) Le,~~ Iv.hie. 1\'\ 8°~ Sc.civt )(oor 9(2. T ¼c..-v~ i/1 .e fo\\oVJi11 ',bviHt :ze,'o 0 L°"'' Civbi &iV1J\1Wht1 Q\t\6 ov,lt c.. ({;vV'evq-vvo.ll c..t i-\.--.e. ;l'l:>'f. 3-P"''n !f<,.rJ,. -cont-fYex~f~Je( . Why would you like to be appointed to the Gilroy Youth Commission? J tlS pe.cq._u-se-I WaM:t Jo "1e)r OVIO g;ve buck k #le CoVl1W)VV\ifyu LJ\1 \v-o,, \v:i.s 31\/6,-\ VVle 9;re.cs+ veSoufce5; tltWl or~ &~\JCOJuv1 Cl ~ vi-hi 0-~J\ \I\ e G-i;\Yo futic &ck,' ~)~I.Ci~; h;\oi "10.s V\e\YE) lfw; iri <oo mavi'f wrN--tp-Aswd\ Q.,1 fuv.t \:ec,c,.ose o+ \-ne xro')V{e ?)JV/\ fl? fv)0 by We &~\(o\l C.OUn,il, L ~ee. ~-e\N\ a~·Ylto6e.\sp,v,~ ~0(/$ j-b'klpG 1'/roy. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I' owi (<JVJ.C ev:f)~ 0{ +et e-ia~-0.fc. I fu fer~ l'.!yfue, \(Ourh, ]ve., ID Covi~ -\q 1 }; 6$ (p/'f, ~e~½ o-.f-how.e, Cd{ Hi,.e dYV1Me aYJ~ l,A,f, dov" 't kVICM1 Q bov ~ how H-7:ey {)ve, treo~ ~ ttA-t-i r ~lCv,f~tCiV\S-Prrt) ~~oV@\ti &x:,1CAI fJJ.I\ O,,Jt, \v,e~ 1/\\{i C\. \L \Ct , ~ V' ~ ov \5 S' ~,e{. ewe..,+ ~ fU\t.P~ Cl S\ISWJ/\1\ -+-o evB\J 1e. <; r (>. e (lV\h we,l VtV.5 t"" 01Me O-.V\e (OU · i e. '°'-""~ ov1¼~e-~ Reappfying Comlnissioners: What can you d 10 improve your previous pertormance on the Commission? ------------------------- All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels@ci.gilroy.ca.us The City of Gilroy accepts applications at any time and will keep them on file for one year a Packet Pg. 32 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) Cbe hAIM hoe c{ 'ti ',st 6lues fit,.,, -b use ,,f--/1,-e 0, ii~ y I/le." I •c re,h va I ~fnlk/1':} . tl\owu .. 1VloWe) C,vV)~ bvSiv-eSC;tS were 0VJtsb_\e,2,. Sol lV'tA1 'I{!µ-~ rk,, kil9 vi~' c.ro\c.w ( I) ~ lt~.s co~ra~ \1u1t-J .'rc,\v~''j M~ie.\ f-1 We. CVe»..te,;~ Cl ~(\~ fr.,,,~ w\-ie-ve.,, \;'le <ao\ b foo~ \}\le, Cro~~ ~,,-t-k.-O?V\l\fthfi'o/\ CA,V\~ ov-c\i0/\.e,'o \fe~J ~ {Y'Of\~ fy)i5 y\l\Ofll?- j t-')n -r'\_ \ ~ ~ '""'-VtCtil'vtS ()V\,d' ~uSl"1. efS~. 0 .. \':, e; 'b c.J e / 'f .. 7-.-) oo O . I YtCf\, T 'Mc)v'\e.>-t vv0,':) a Packet Pg. 33 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 9:18:31 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Sajiv Jampani Birth Date*: 04/01/2007 Address: Phone Number(s): Email Address: Grade*: 8________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am an Indo-Fijian American born and raised in Gilroy. I do not have volunteer experience due to my age, but I have been helping at my school, friends, and family. Some experiences that I have: Cyber Security Team - competitor captain Testing and validating security measures for online websites Students Leading Education (SLED) - member The team in Gilroy is a network of student leaders engaging the school district in solving real problems that students, teachers, and the community have to deal with. Associated Student Body (ASB) - member Last two years, I have been helping to plan fundraising and fun events at my school. Unfortunately, we do not have it this year due to distance learning Why would you like to be appointed to the Gilroy Youth Commission? With my knowledge and background in coding, I can quickly help communicate the important information to the youth of Gilroy using online media and website content. Especially during this COVID-19 crisis, where social and distance learning are the most important factors, I can help the youth connect virtually in an effective and beneficial way. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? Currently, the biggest problem I feel is the impact of COVID-19 on the youth of Gilroy due to the lack of social interaction and emotional support. I will take the following steps to address this issue: Firstly, I will organize virtual, inspiring, interactive, emotional support sessions with experts from the Bay Area as an after school meeting. Secondly, I will start virtual meditation, games, and exercise hang-outs so kids can have fun and not miss out on the fun things they would do without COVID-19. Last but not least, I would set up social distance compliant meet-ups in public parks at least once a week in small groups to share common concerns. a Packet Pg. 34 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 9:18:31 PM Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 35 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) The community service in Gilroy that I have done: Kindness Club - Decorated and delivered pumpkins to Wheeler Manor residents Inspirational Posters around Campus Coin Drive for San Martin Animal Shelter Letters to Soldiers Warm Clothing Drive for St Joseph's Center Painted and Planted Rocks to be placed around the community to spread kindness and hope. a Packet Pg. 36 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Birth Date*: 01/12/2006Name*: Joshua Jang Address: Phone Number(s): Email Address: Grade*: 8________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: In the past, I have participated in student council during fourth and fifth grade at Rucker Elementary. I also helped with ASB at Browned during sixth grade. I hope this is enough experience for me to be able to qualify for the youth commission. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission, because I would like to help make Gilroy a better place. As an eighth grader at Brownell, I often feel the lack of being listened to. I know Gilroy and the Gilroy Unified School District are trying to give students and minors a voice. However, rarely is there a time that students are listened to. I want to join the Gilroy Youth Commission to hopefully receive a voice and say in the matters of our city. There are plenty of great students who have good ideas that can benefit Gilroy. I could collect ideas from peers around me and offer them at meetings. I want to help the community and make a positive impact. I will admit another reason is that I can benefit from the program. This could get me volunteer hours and would look good on my college resume, but my focus is on helping Gilroy. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The youth of Gilroy is very diverse. There are plenty of students who would like to build up Gilroy and plenty who don't care. If I were to be completely honest, at least half of the students at my current school don't care what is happening to Gilroy. That's where my problem comes from. The biggest problem of facing the youth of Gilroy is being taken seriously and being listened to. If I had to be honest I am probably in the middle of the popularity scale and the way middle school works is the more popular you are, the better people listen to you. A lot of these students don't want to be at school and really don't care about much. If I were to give a speech to the youth of Gilroy there wouldn't be many who'd care about what I was saying. That is why I have a plan to address the problem. In order to face minors of Gilroy and truly get something out of that time and spread a message, that message needs to be conveyed in a relatable way to them. If something is more relatable to a person, they will be more engaged and comprehend better. That is why authors use similes or metaphors, because deep, meaningful concepts are hard to understand. When an author uses a simile or metaphor, the reader can understand the concept, because it is now in a simpler idea. People are also more likely to be more interested in something if they are familiar with it and it impacts them. I feel I can show how events and happenings in Gilroy and the city's atmosphere impacts them. This can help the youth of Gilroy understand and be willing to help. a Packet Pg. 37 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) Reapplying Commissioners: What can you do to improve your previous performance on the Commission? n/a All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 38 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) a Packet Pg. 39 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) a Packet Pg. 40 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/31/2020 12:35:02 AM City of Gilroy Application for the Gilroy Youth Commission Name*: Alexis Kong Birth Date*: January 22, 2004 Address: Phone Number(s): Email Address: Grade*: 11________ School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have had several leadership experiences and positions in the past that qualify me for this position. I have been a member of the Gilroy Foundation Youth Board for the last three years. At Christopher High School, I have also served as Freshman Class Secretary and Sophomore Class President, and I will be serving as Junior Class Secretary this year. I am also a volunteer tutor for the Beyond Learning Tutoring Program at Christopher High School. This year, I will be serving as the CHS Asian Student Union Treasurer as well as a CHS Speech and Debate Council Member. In addition to these positions, I also have experience in the ASB/Leadership program at Christopher High School. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I have been a part of various leadership programs in the past, and I love being involved and getting to advocate for my peers. I enjoy being a leader and having an active role in making things happen, whether it is event planning in ASB or volunteering at St. Joseph's Center. I would like to be appointed to the Gilroy Youth Commission so that I can have a more active role in the community and so that I can better advocate for my peers within Gilroy. I would also like to be part of the change and work towards improving the community for everyone. Being appointed to the Gilroy Youth Commission would allow me to play a more active role in society and give back to the community. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel the biggest problem currently facing the youth of Gilroy is maintaining a positive mental health in coping with the pandemic and the situations it has presented us with. If appointed to the Youth Commission, I would create more opportunities for the youth of Gilroy to interact with one another and express themselves. I would do so through virtual meetings and activities to allow for more social interaction from home. I would also create more activities and ways for the youth of Gilroy to be involved in the community, such as virtual volunteer opportunities or interactive games and contests to keep everyone engaged. I can also find various resources, including support groups and programs, for those who may be struggling with maintaining their mental health so that they feel supported during this difficult time. While it is a difficult task, if appointed to the Gilroy Youth Commission, I will do my very best to create a positive environment for the youth of Gilroy by implementing more activities and opportunities for expression or support. a Packet Pg. 41 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/31/2020 12:35:02 AM Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 42 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 4:11:59 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Kadence Lewis Birth Date*: 10/07/2006 Address: Phone Number(s): Email Address: Grade*: 8________ School: Ascencion Solorsano Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Within the City of Gilroy, I started volunteering at the Garlic Festival at the age of 5 with trash clean-up and I have also volunteered to do creek clean-up. Additionally, I have helped organize the high school Rotary Speech Contest and met with two local business owners about their use of plastic straws. Other prior experience I have with community service includes volunteering at the Watsonville Strawberry Festival, volunteering in a kindergarten classroom at Ann Soldo Elementary School, volunteering as a lead babysitter for teachers who were in professional development and lastly, volunteering with multiple beach cleanups with the organization Save our Shores. In a leadership role, with my classmates, I have met with Congressman Jimmy Panetta to discuss the impacts of human choices on the environment and specifically the humpback whales. Additionally, I was part of a group who presented information about the conservation of the Pacific Humpback at the Whale Festival in Monterey, and the Presidential Youth Environmental Award Ceremony in Washington D.C. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth commission because I feel that I am a natural leader, and I would like to better the city of gilroy, and be a voice for all youth in Gilroy. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? During COVID-19 times, the biggest problem facing the youth of Gilroy is social isolation. If I was appointed, I would like to set up online groups for teens with a variety of topics where people could join and discuss. I would also like to help facilitate the setting up of study groups at the different schools in Gilroy. I think it would be a good idea to see if there are any local business who are willing to set up tutoring areas for students who are struggling in school. I think if we had more opportunities for youth to connect, they will not feel so isolated and they would spend less time on social media. During COVID-19 and non-COVID-19 times, the biggest problem facing the youth of Gilroy is healthy food options. In schools, it would be great to set up partnerships with local growers to see if we can have more farm to table options available. a Packet Pg. 43 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 4:11:59 PM Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 44 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/5/2020 9:50:27 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Grace Longoria Birth Date*: 08/19/2005 Address: Phone Number(s): Email Address: Grade*: 10________ School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been in many community service groups within the City of Gilroy for the past years. At my church, New Hope Community Church, I have worked in the nursery with newborns and two-year olds, was a leader for the the two's and three's groups (toddlers), and was a vacation bible school leader during the summer for three years. During vacation bible school, I helped lead kids in preschool, elementary, and middle school. In addition, I was a cheer coach for the non-profit organization Upward Sports. Moreover, I have volunteer in the Gilroy Compassion Center to feed the homeless. Finally through my cheer team, I have volunteered at the Gilroy Garlic Festival. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission to grow the outreach towards teens more. I would like to hold more community groups to help many teenagers in Gilroy to feel safe and loved. Safety is a tremendous proportion in a community that needs to be shown. A teenager should be able to feel heard and seeked from leaders around the community. I would like to advocate for teens by partnering with city leaders to create safety from crime, justice for all, and provide resources needed for teens. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel the biggest problem facing the youth of Gilroy is mental health. Many teeneagers are taking advanced level classes, honors, or A.P. courses. During this, their mental plays a huge role in their thoughts throughout the day. There are a countless number of teens who are living through trauma, abusive relationships, anxiety, and depression that takes a huge toll on teens. Many are still experiencing trauma for the tragedy that hit our town. A teenager isn't in the right mindset to think while undergoing this pain.If I were to be appointed, future steps I will take to address this problem is by bringing more mental health officials to all schools, offer more counseling to students, and arrange for teenagers to voice the feelings around others. With this, it will help grow the youth of Gilroy back together to become stronger, safer, and united. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record a Packet Pg. 45 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/5/2020 9:50:27 PM The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 46 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/3/2020 5:44:43 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Edwin Lopez Birth Date*: 02/18/05 Address: Phone Number(s): Email Address: Grade*: 10________ School: Dr.TJ Owens Gilroy Early College Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been an active volunteer at City Events such as the Tamale Festival, Party, in the Park, National Night Out, a volunteer at Rebekah's Children Services gift wrapping, and a few others. Additionally, I have additionally been the CJSF president at SVMS and have participated in various sport, playing volleyball, wrestling, track and field, and cross country for my old middle school. I participate in Tae-Kwon-Do and have gone to Portugal to represent Gilroy to compete in the GSBA(Global Stick and Blade Association)world championship in 2 stick fighting divisions, where hundreds of people come and fight from all over the world. Why would you like to be appointed to the Gilroy Youth Commission? I would like to join the Gilroy Youth Commission because I would like to impact the other youth in our city in a positive manner and help prevent harmful things that can literally change a persons life of those who are most vulnerable and who have no voice to stand up for themselves. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe that the biggest problem affecting the youth of Gilroy is the gang influence we have. Gang influence has made many of the youth to change the way the act and behave, influencing wrong doings such as violence and drug usage. Due to the influence of gangs, our city of Gilroy rank number 2 in domestic violence cases in out whole county. If I were to be appointed as a commissioner, I would bring awareness to the gang influence problem we have and work in collaboration with the school resource officers in order to find and help those who are in most need. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? I can improve my previous performance as a Commissioner by speaking up more. At the beginning of my previous term, I was very soft spoken, feeling overshadowed by other commissioner that have had more experience than I had. I have made it my goal to speak up upon all matter, whether it be big or mall to further ensure that my point of view and opinion are not overlooked in order to help Gilroy's youth. All Commission, Board and Committee applications are a public record a Packet Pg. 47 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/3/2020 5:44:43 PM The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 48 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 11:00:08 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Dvlan Matthews Birth Date*: 11/03/2004 Address: Phone Number(s): Email Address: Grade*: 11 School: Oakwood Hiah School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am a 15 year old boy who resides in the beautiful city of Gilroy. I am currently a high school junior at Oakwood School in Morgan Hill. I have participated in many leadership roles on the Student Council. I love helping people and making a difference in people's lives. As a volunteer, I participated in Push Produce at St. Joseph's Family Center where I distributed fresh produce to low income and homeless individuals. I feel blessed to be able to lend a helping hand to people in need. I am also active in my church where I narrate biblical stories to small children at our church. I also teach them the importance of treating everyone with love, respect and kindness, regardless of their race or religion. I have packed lunches for the homeless with an organization called Loaves and Fishes in San Jose. Also, I've had a tremendous opportunity to volunteer in Mexico for 5 days at an orphanage. It was a special time to interact with these kids and showing them unconditional love as life has dealt them a rough hand. It was amazing to see how happy these kids were with the little things they had. By watching these kids, I learned that accumulation of things in my life is not going to bring me success and joy, rather it's being happy with what I have and striving to make the most of what I have that will make a significant difference. It was fun helping the orphanage by digging trenches, tearing down buildings, and playing games with the children. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I want to make a positive difference in my local community. By utilizing my leadership skills, I want to lead and serve the youth in Gilroy. I want to see the youth more involved in local community issues and provide a safe environment for them to engage and contribute to our society. I want to provide a place where the youth in Gilroy can come together to have fun and learn at the same time. I want them to know that they have a voice and can drive making decisions that affect our community. I want the youth in Gilroy to have a positive experience growing up over here and to know that they have a solid support system that they can lean on to help them as we go through life. Every person should be able to look back with extreme fondness on their childhood and be able to say that they had a wonderful and positive experience. I want to work with my fellow Youth Commission team to put together events to bring the Gilroy youth together so we can put our combined energy to work to mold the future leaders of our society. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? a Packet Pg. 49 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 11:00:08 PM I think the biggest problem facing the youth of Gilroy are drugs. I've seen and heard many drugs being used by teens and it ruins them for the rest of their lives. If I'm appointed, I would organize informative and educational sessions for the youth to bring awareness on the dangers of using drugs and e-cigarettes. I would present videos on the victims of drug abuse sharing their devastating stories so the youths can see how it will negatively affect them later in their life. I would like to go to the local high schools with victims of drug abuse so the youths can hear first hand the personal stories of how drugs destroyed their lives. Pretending that the problem doesn't exist in our community is not going to help anyone. I would start health fairs and community events to bring awareness about this prevalent problem and invite youth along with their families to attend because knowledge is power and there is much power when we fight it as a community. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 50 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 7/31/2020 11:35 RCity of Gilroy Application for the Gilroy Youth Commission Name*: JORDAN MERRITT Birth Date*: 7/14/2002 Address: Phone Number(s): (Email Address: Grade*: 12________ School: PIEDMONT HIGH SCHOOL Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have prior experience in participating in community football and basketball leagues. I've been a participant for many years in both sports in the south bay area. I've most recently been involved during my senior year in my high schools' varsity basketball team, in which I've participated the past three years. I've also participated in my local church youth department in the youth choir, and outreach efforts. Why would you like to be appointed to the Gilroy Youth Commission? I'd like to make my voice heard within my community being a young man, as well as learn about other challenges, and efforts I can help and contribute towards. I believe I have a voice, and a duty to my local community. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel the biggest problem facing the youth of Gilroy is resources, opportunity, and safe places. I would like to meet, and talk with those that can help provide those resources, so that the youth will have a brighter future. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 51 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Name*: Awa Ndao Birth Date*: 01/11/03 Address: Phone Number(s): (Email Address: Grade*: 11________ School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: In terms of service, I have volunteered as a Jr. Guard for the City of Gilroy, having completed over 40 hours as a volunteer. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I believe that I can serve as a powerful, extremely vocal spokesperson for Gilroy's youth. Being aware of the issues facing our youth, I can offer a first-hand perspective of these issues and aid in providing reasonable solutions on how to better handle these problems. As a part of this Commission, I would work to make the best interests of the youth heard, and help in catering to these interests. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The biggest problem that seems to be plaguing the youth of Gilroy is a lack of support in terms of schooling (pressure, grades, teachers who aren't teaching material well). The pressure of receiving excellent grades is overwhelming for many, coupled with the fact that some administrators' teaching methods don't quite reach every student and cater to their way of learning. If appointed, some of the steps I plan to take in addressing the problem include a survey of students in the community to find out how they learn best: learning environment, method (visual, auditory, etc.) and create tutoring opportunities within school communities that cater to those. When it comes to tutoring and opportunities for academic help, most of the time these facilities aren't located on school grounds, making it more difficult for students to make the commute. Rather than having students going to tutoring facilities outside of school, we can bring the tutoring opportunities to them. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 52 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 7:31:46 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Addison Orlando Birth Date*: 12/28/2006 Address: Phone Number(s): Email Address: Grade*: 8 School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am Addison Orlando. I am an accelerated student from Brownell Middle School. During my free time, I am a competitive dancer at Studio Three Dance. I also enjoy playing with my little sisters and dogs. In my 7th-grade year, I was in both Brownell Middle school ASB and Brownell Kindness club. I have volunteered at Wheeler Senior Center and the Animal shelter. I have my donated time St. Joseph's Family Center and The San Martin Animal Shelter. I have also donated money to Toys for Tots and Pennys for Patients. It makes me happy to help people. I have been through hard times in my life and is always very nice to have someone there for you. Whether someone is going through mental health problems, financial problems, medical issues, or if the community is in trouble I feel like it is my job to help. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission to give back to the youth of Gilroy. I was born and raised in Gilroy. Both of my parents were as well. They always tell me that when they were children Gilroy was such a great place to be a kid. Everyone knew each other and the community was so tight and supportive. You could be outside all day playing with friends and people were more into school sports. My mom tells me stories of how she would walk to the garlic festival with her friends. Now my parents don't even let me walk two blocks to my friend's house, due to what I might encounter. Especially as a student and Citizen of Gilroy, I see that things aren't like that anymore. There are trash and litter in parks and in the street. Cigarette buds and drugs on the ground. Homeless people have to sleep in children's parks and the streets. In school I see kids vaping and doing drugs. Last school year there were at least two fights a week. We need to do something about this. We also need to talk more about mental health and that it is ok to not be ok. Last year two of my friends were suicidal. This broke my heart. There needs to be more resources for mental health. We need to talk about it. We need to let the children of Gilroy know that they are not alone. I want to help. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The biggest problems facing the youth of Gilroy are drugs and mental health issues. To fix these problems we need to talk more about them in school. Mental Health NEEDS to be talked about more. We all get sad, we all get stressed and anxious, some kids just don't what do do with themselves. Kids get suicidal when they feel they are alone. We need to offer free counseling somehow outside of school. We need to put up encouraging messages throughout the town and maybe we can set up a teen helpline. Kids get suicidal or really really sad, and most of the time turn to alcohol and drugs to numb the pain. I see kids in school do drugs and they talk about getting drunk. This just horrible. I am thirteen for god's sake! We need to tell them why this is bad. We need to tell them the effects of doing drugs and why it is bad. Offering a Packet Pg. 53 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 7:31:46 PM counseling or therapy can help teens with addiction and their mental health. We need to address these issues right now. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 54 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/6/2020 5:52:59 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Reet Padda Birth Date*: 02/03/2004 Address: Phone Number(s): Email Address: Grade*: 11________ School: Dr. TJ Owens Gilroy Early College Academy (GECA) Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been living in Gilroy for almost 11 years, and growing up, I was always surrounded by a loving and supporting community. As I matured, I developed a strong desire to give back to the city that I grew up in. In school, I have served as student council president and class president for a total of 4 years. This year, I will also help run the "Impact Teen Drivers" program. Within the City of Gilroy, I been a "Leader on Loose" and volunteered at events including the Run for Fitness, Gilroy Holiday Parade, and other recreational programs. I am currently a board member for a nonprofit organization called "Empowering Excellence" that is dedicated to providing financial support (and other services) to underprivileged students in the community. I have also volunteered for the YMCA for several programs including the senior food distribution service they held over the summer. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission to help facilitate change in our community. The youth are the future and they need to be recognized as an active part of the community. Being appointed to the Gilroy Youth Commission would give me the opportunity to be a voice for Gilroy's youth while also giving back to the community I have grown up in. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel that the biggest problem facing the youth is stress. Although stress can be caused by a variety of things, having outlets for stress is crucial. Many students find solace in sports or other extracurricular activities. For those who cannot afford such programs or would just like to see some friendly faces, if I am appointed, I would organize a cost-free program (for all ages) that offers activities to help manage stress. This program could easily be held over Zoom and activities may include yoga, crafts, dance, painting, etc. There would be a detailed schedule outlining the days/times for the activities and the information would be accessible through a website or social media page. Participants would be able to sign up in advance for the sessions they want to attend. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record a Packet Pg. 55 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/6/2020 5:52:59 PM The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 56 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Name*' q A 'Pwo ((0-5 Birth date*: I q J Phone numbers) :(L"address: r Please list your background, including community service within the City of Gilroy, and any prior experience with proups or org niz tions that wo ld qualif you for thi Commissign: I t i? it 01 u 11 +ee Vi u%1 t -D .5 %Z U- L/i 12N `f'!A-.e-- /10 me Xe 6S . Jn 1 ` d- e t? &OAMr55roA.01,- t(s Why would you like to be appointed to the Gilroy Youth Commission? Gi/ v k (d IV vyt C..O m4th' av y s bvi l r v ° e Gov l ctt,, J_ pu4-4,P iv -j-n r'0 I'DU < , J - What do you feel is the biggest problem facing the youth of Gilroy? If. you are appointed, what are the steps you will take to address this problem? -P2P. I %'btci C'S robl-wr. c' vqj °-4v- Yr)1A,/V D - G Iv 0 I s )'tv are- ren0J i pi Vda e e vt 1` to 0 V l i v V71 r 1,4 ' e- g'7 / d U % ( o o - Vt (Tt 5 (' Ou Reapplying Commissioners: What can you do to improve yd'ur previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna. freels(cr ci.ailrov.ca.us The City of Gilroy accepts applications at any tirne and will keep thern on file for one year. a Packet Pg. 57 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) City of Gilroy Application for the Gilroy Youth Commission Name*: Isabella Sells Birth Date*: 12/10/2004 Address: Phone Number(s): Email Address: Grade*: 9________ School: California Connections Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been serving as a 'Leaders on the Loose' program volunteer in the City of Gilroy. Through the program, I have been volunteering for various Youth Sports programs including Aquatic Program during the summer as an assistant swim instructor and a certified Junior Life Guard. I always have hearts for making my community a better place for all and also volunteered as a Senior Tech Center at the Gilroy Senior Center. I have learned a lot about how to work with others and bring smiles to others' faces. I also served as an elected president of National Junior Honor Society, Connections Academy Chapter, to lead the group of middle school volunteers serving the community through Foster care help, Animal Shelter Help, and Cal Fire Victim help. Why would you like to be appointed to the Gilroy Youth Commission? Unlike serving the community physically as an individual or as a group, the Gilroy Youth Commissioner's position seems like many positive and collective decisions to make a community a better place, especially for the youth of Gilroy. I'd like to contribute my leadership and service in planning projects that can make Gilroy an amazing place to live for all, especially for the youth like me. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The biggest problem facing the youth of Gilroy is lack of technology education opportunities. I was very impressed with the organized sports in the City of Gilroy through my volunteering. However, through my Senior Tech Tutoring, I realized that most tech camps and lessons are concentrated in up North in San Jose & Palo Alto Area. I think that the technology literacy is crucial in the next century and I believe that there should be more affordable technology education programs for the youth. The Gilroy schools are doing a great job, but the youth needs more knowledge than basic tech education. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 58 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 11:22:16 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Charlize Yuoj Serrano Birth Date*: 11/19/2004 Address: Phone Number(s): Email Address: Grade*: 11________ School: Dr. TJ Owens Gilroy Early College Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: During my high school years, I had volunteered at mainly Gilroy. For example, most of my volunteer hours had gone into helping the youth here as I had volunteered at the Gilroy Youth Center during the summer before freshman year where I had mainly watched over the kids and helped set up the activities. In the next summer of freshman year, I had also volunteered at the Gilroy Library where I had organized books and helped with activities with the children there. During that time, the library had also offered me a volunteering opportunity to help teach the youth how to work with robots (Ozobots). During that summer when I was at the library, I had also joined some youth events to volunteer at like the Makers Faire in the Gilroy Library where I helped with setting up, cleaning up, and teaching children how to work with the same Ozobots. While I had gone to big events and organizations for a big chunk of my volunteering in high school I had also volunteered in smaller events. For example, I would volunteer at school- related events like how I helped out during the winter to wrap presents. In addition, even right before quarantine, I had worked at the Gilroy Recreation Center for a small princess event where I helped paint children’s faces. I also had experience with volunteering before high school as I was in the California Junior Scholastic Federation(CJSF) in middle school, so I would go to the Gilroy Community Garden after school and during my vacation time to help plant seeds and fix up the garden. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the commission because I think I would be a perfect fit as I have had a lot of experience working with the youth and I could provide several inputs and perspectives needed especially since I am a youth myself. I consider this a good opportunity for me as I have a profound love for looking after children and working with them and I believe that working in this Gilroy Youth Commission will really make an impact on the youth of Gilroy. I also have a lot of experience in planning and organizing activities and events. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe that the biggest problem facing the youth of Gilroy is their lack of engagement with the community. In today’s age children are more inclined to stay inside and live in the digital world. It’s even more so nowadays due to recent events. a Packet Pg. 59 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/7/2020 11:22:16 PM If I were appointed as a Youth Commissioner, to fix this problem, I would plan more engaging activities and help youths interact more with their peers. I would also help promote more healthy activities for today’s youth and help organize them. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 60 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/29/2020 11:17:27 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Jordyn Silva Birth Date*: April 04, 2008 Address: Phone Number(s): Email Address: Grade*: 7________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have lived in Gilroy for about 8 years, and I went to Luigi Aprea Fundamental School for kindergarten-5th grade. I was in Associated Student Body, (ASB, also known as student government,) in sixth grade last year as a voting member, and I raised money for South County Tail Waggers dog rescue when i was 8 years old. Why would you like to be appointed to the Gilroy Youth Commission? I am very passionate about being educated on local government, and I am extremely passionate about giving local programs and officials input from my younger point of view. It honestly sounds like a very good experience, and I would love to do as much as I can for my community. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel that one of the biggest problems surrounding the youth community is mental health issues, as well as finding resources and outlets for any issues they may have. As an appointed member, I would try my best to give young people a safe space to ask for help and search for support spaces, especially if their parents/guardians don't validate their issues or help. Many people I personally know feel invalidate or silenced by their families, so it is very near and dear to me to give this part of our population a chance to advocate for their own mental wellness and get the help they deserve. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 61 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 8/20/2020 10:14 RCity of Gilroy Application for the Gilroy Youth Commission Name*: Zachary Souza Birth Date*: 9/1/2007 Address: Phone Number(s): (Email Address: Grade*: 7________ School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am in the 7th Grade at Brownell Middle School. I've lived here in Gilroy for six years and I really like it. I enjoy sports, music, reading and being with family and friends. I have been on the ASB at Brownell Middle School and liked being involved at school. I think it is important to be involved and I like that Gilroy has this commission to help us kids have cool programs. Why would you like to be appointed to the Gilroy Youth Commission? My parents volunteer and I help them when they do things in my school. I would like to do my own volunteering and learn more about how the city government works. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? COVID is the biggest problem right now. All of our programs and schools are closed because of it and I miss my friends and playing basketball with them. I would like to find ways for us kids to play but be safe so no one is lonely. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 62 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/8/2020 9:33:02 AM City of Gilroy Application for the Gilroy Youth Commission Name*: Yashila Suresh Birth Date*: 12/01/2004 Address: Phone Number(s): (Email Address: Grade*: 11 School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am a junior at Christophe High School. Throughout my middle and high school years, I have been actively involved in community service within the City of Gilroy. In middle school, I organized a book drive for children in Africa through the organization African Library Project, raising over 1,000 books. The experience was extremely full -filling and I decided I wanted to work more with children. I began volunteering as a Girls Who Code facilitator at the Gilroy Library and started my own free coding class at Ciel Services, for elementary to middle school students. Concerning leadership, I was Events Chair for schools in Gilroy, Morgan Hill, and Hollister for Interact, a service organization, and Events Coordinator for CHS Interact Club. Additionally, I was Secretary of my school's Speech and Debate Club, participated in Leadership class where I planned school events, and founded a medical health professionals club at school. On a weekly basis, I tutor elementary and middle school students through CHS and Ciel Services and am part of CSF. Through these events I have garnered and learned valuable skills in communication, efficiency, management, public speaking, organization, and leadership that have prepared me for the Commission, if appointed. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission as a way for me to step onto a new platform, and give back to the community I was raised in. A platform that is easily accessible to the city, while initiating change and discussing the city's most pressing issues alongside a group of people, with an equivalent mindset. If I were to be on the Gilroy Youth Commission, I would like to implement new ideas and events that could positively impact and shape the youth in Gilroy. Sharing different morals and hearing contrary perspectives from Commission members, will add to the diverse learning experience I will acquire through the commission. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel that the biggest problem facing the youth in Gilroy is the lack of action on presented opportunities. In terms of youth enrichment, many have hosted and conducted various clubs, classes, and events free of charge in favor of students exploring possible interests in different fields they may not have access to otherwise. However, I have noticed that these students are unaware of the value and promise these opportunities could bring to both guide and impact their education.lf appointed, I would contact and work with teachers and school officials to emphasize the important of exposure to different topics for youth, as well as the encouragement for middle and high schoolers to conduct more events and programs to positively influence the youth and the Gilroy Community a Packet Pg. 63 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) a Packet Pg. 64 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 9/2/2020 2:03:24 PM City of Gilroy Application for the Gilroy Youth Commission Name*: Kyle Verrette Birth Date*: 12/17/2004 Address: Phone Number(s): Email Address: Grade*: 10________ School: Christopher High Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have lived in Gilroy for about a year and I want to bring fresh perspective to this community. I've worked on a swim team for 2-3 years in San Jose and know how to be part of a team and share ideas. Why would you like to be appointed to the Gilroy Youth Commission? This sounds like a unique opportunity to be able to help and contribute to our community. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I think there is a problem with the digital divide. Many students don't have access to the internet. Student and the youth need access to computers and technology. Seek contributors from a high access to computers and technology. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record The City of Gilroy accepts applications at any time and will keep them on file for one year. a Packet Pg. 65 Attachment: 2020 Youth Commission Applications (2980 : Youth Commission Interviews) 2020 Youth Commission Applicants Applicants Andrew Bachman Jacob Baker Alexandra Beyret Eshaan Billing Brennan and Jackson Burge Claire Burke Lillian Burke Logan Corona Julia Fox Esmeralda Garcia Katie Garrison Alyssa Gonzalez Winston James Sajiv Jampani Joshua Jang Maan Kolagotla Alexis Kong Kadence Lewis Grace Longoria Dylan Matthews Jordan Merritt Awa Ndao Addison Orlando Reet Padda Ryanne Palacios b Packet Pg. 66 Attachment: 2020 Youth Commission Applicant Map (2980 : Youth Commission Interviews) Isabella Sells Charlize Serrano Jordyn Silva Zachary Souza Yashila Suresh Kyle Verrette Edwin Lopez b Packet Pg. 67 Attachment: 2020 Youth Commission Applicant Map (2980 : Youth Commission Interviews) Proclamation of the City of Gilroy WHEREAS, the Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a republic dedicated to rule by law; and WHEREAS, September 17, 2020 marks the two hundred and thirty-second anniversary of the framing of the U.S. Constitution by the 1787 Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this magnificent document, and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation by the President of this great country designating September 17 through 23rd as Constitution Week. NOW, THEREFORE, I, ROLAND VELASCO, Mayor of the City of Gilroy, and on behalf of the entire City Council, do hereby proclaim the week of September 17 through 23, 2020 as Constitution Week in the City of Gilroy and ask our citizens to reaffirm the ideals of the Framers of the Constitution by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties. ____________________ Roland Velasco, Mayor 2.A.1 Packet Pg. 68 Communication: Proclamation Naming the Week of September 17 through 23, 2020 Constitution Week (Proclamations, Awards, and 1 City Council Meeting Minutes 08/17/2020 City of Gilroy City Council Meeting Minutes August 17, 2020 I. OPENING A. Call to Order The meeting was called to order at 6:01 PM by Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Council Member Marques. 2. Invocation The invocation was given by Pastor Malcolm MacPhail of New Hope Community Church. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels announced that the agenda had been posted on August 12, 2020 at 1 p.m. B. Orders of the Day Mayor Velasco announced the Council participation remotely under the Governor's order, and provided information on public participation. Attendee Name Title Status Arrived Roland Velasco Mayor Remote 6:00 PM Marie Blankley Council Member Remote 6:00 PM Dion Bracco Council Member Remote 6:00 PM Peter Leroe-Muñoz Council Member Remote 6:00 PM Carol Marques Council Member Remote 6:00 PM Fred Tovar Council Member Remote 6:00 PM Cat Tucker Council Member Remote 6:00 PM II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Proclamation Naming the Month of September Childhood Cancer Awareness Month Mayor Velasco read the proclamation and Sandy Montes of Jacobs Heart spoke on the services of the agency. III. PRESENTATIONS TO THE COUNCIL There were no public comments. IV. FUTURE COUNCIL INITIATED AGENDA ITEMS There were none V. REPORTS OF COUNCIL MEMBERS 6.A Packet Pg. 69 Communication: Minutes of the August 17, 2020 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 2 City Council Meeting Minutes 08/17/2020 Council Member Blankley spoke on the 2020 Census and then reported on the transition of Measure B funds. Council Member Marques reported on Gilroy Gardens small business loan and their planned use of the funds. Council Member Tovar spoke on discussion he had recently had within the community. Council Member Leroe-Muñoz reported on SVRIA and encouraged the public to participate in the 2020 Census. Mayor Pro Tempore Tucker reported on the Santa Clara County Cities Association meeting describing their work with legislators on state housing related bills, and plans to create a formal Joint Powers Authority. Mayor Velasco announced the Grand Jury recruitment and reported on his weekly meeting with County Mayors and County Officials, describing the efforts to partner with local school districts. He spoke on the county-wide COVID 19 testing and a recent fine of a local Gilroy business. VI. CONSENT CALENDAR (ROLL CALL VOTE) There were no public comments. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Cat Tucker SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Muñoz, Marques, Tovar, Tucker A. Minutes of the July 22, 2020 Special Meeting B. Minutes of the August 3, 2020 Regular Meeting C. Adoption of a Resolution of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2020-2021 for the Gilroy Community Library Project Bonds D. Transfer of Santa Clara Valley Transportation Authority (VTA) Measure B Obligated Funds from the Buena Vista Interchange to the 10th Street/State Route 152 Interchange Project VII. BIDS AND PROPOSALS A. Budget Amendment and Approval of an Agreement with StreetScan Inc. in the Amount of $142,890 for the Citywide Sidewalk Network Inventory and Assessment Services The item was introduced by Public Works Director Awoke and further presented by City Engineer Heap. There were no public comments. 6.A Packet Pg. 70 Communication: Minutes of the August 17, 2020 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 3 City Council Meeting Minutes 08/17/2020 Possible Action: a) Adopt a resolution 2020-52 of the City Council of the City of Gilroy amending the Fiscal Year 2020-2021 budget and appropriating proposed expenditure amendments. RESULT: APPROVE [4 TO 3] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe-Muñoz, Council Member AYES: Roland Velasco, Marie Blankley, Peter Leroe-Muñoz, Cat Tucker NAYS: Dion Bracco, Carol Marques, Fred Tovar Possible Action: a) Approve a contract with Streetscan, Inc. in the amount of $142,890, and authorize the Interim City Administrator to execute the contr act and associated documents. RESULT: APPROVE [4 TO 3] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe-Muñoz, Council Member AYES: Roland Velasco, Marie Blankley, Peter Leroe-Muñoz, Cat Tucker NAYS: Dion Bracco, Carol Marques, Fred Tovar VIII. PUBLIC HEARINGS There were none. IX. UNFINISHED BUSINESS A. Standing Report on Operational Impacts and City/Community Efforts Related to the COVID-19 Pandemic The item was introduced by Interim City Administrator Forbis and further presented by Program Administrator De Leon. There were no public comments. Possible Action: Receive report. X. INTRODUCTION OF NEW BUSINESS A. Approval of the Historic Resource Inventory Update and Property Owner's Guide to Historic Preservation The staff report was presented by Customer Service Manager Wyrick. There were no public comments. 6.A Packet Pg. 71 Communication: Minutes of the August 17, 2020 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 4 City Council Meeting Minutes 08/17/2020 Possible Action: Adopt a resolution 2020-53 of the City Council of the City of Gilroy accepting the Historic Resource Inventory Update and Property Owner's Guide to Historic Preservation as a guiding document for preservation of historic resources in the City of Gilroy (M18 -13), with direction to staff to update the Property Owners Guide. RESULT: APPROVE [6 TO 1] MOVER: Peter Leroe-Muñoz, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Muñoz, Marques, Tovar NAYS: Cat Tucker B. Consideration of a Donation from the South Valley Garden Club to Design and Maintain a Blue Star Memorial Garden with Flowers and a Plaque in Front of the Gilroy Veterans Memorial Building on City-owned Property Located at Sixth and Eigleberry Streets The item was presented by Interim City Administrator Forbis. There were no public comments. Possible Action: Receive report and direction to staff to move forward with the proposal. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Carol Marques, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Muñoz, Marques, Tovar, Tucker C. Gilroy Economic Development Partnership Report and Proposed Initiati ves The item was presented by Chamber of Commerce Director Mark Turner. There were no public comments. Direction to staff in support of the implementation of the Gilroy Economic Development Partnership initiatives, and develop the scope of an RFP for the 536 acres for further Council input. Possible Action: Receive report and provide direction to staff concerning support/implementation of the Gilroy Economic Development Partnership initiatives. RESULT: APPROVE [UNANIMOUS] MOVER: Carol Marques, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Leroe-Muñoz, Marques, Tovar, Tucker XI. CITY ADMINISTRATOR'S REPORTS 6.A Packet Pg. 72 Communication: Minutes of the August 17, 2020 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 5 City Council Meeting Minutes 08/17/2020 Interim City Administrator announced that the library would continue as a public cooling center, and the City Fire Department had sent an engine to the fire up north. XII. CITY ATTORNEY'S REPORTS City Attorney Faber informed the Council on the FPPC regulation on disclosure of conflicts of interest, noting new regulation 18707. XIII. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS - COLLECTIVE BARGAINING UNITS Pursuant to GC Section 54957.6 and GCC Section 17A.11 (4); Collective Bargaining Units: Local 2805, IAFF Fire Unit Representing Gilroy Fire Fighters; AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101; Gilroy Management Association (GMA); Gilroy Police Officers Association, Inc. Representing Gilroy Police Officers; City Negotiators: Jimmy Forbis, Interim City Administrator, LeeAnn McPhillips, HR Director; Anticipated Issues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandums of Understanding: City of Gilroy and Gilroy Fire Fighters Local 2805, City of Gilroy and AFSCME Local 101 Representing Employees Affiliated with AFSCME, Local 101; City of Gilroy and the Gilroy Management Association (GMA); City of Gilroy and Gilroy Police Officers Association, Inc. B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Section 54956.8 and GCC Section 17A.8 (a) (2) Property: 3050 Hecker Pass Highway, APN’s 783-05-011; 783-05-012; 783-05-013;810-17-014;015; 021; 024; 025; 026; 029; 810-18-002; 010; 011;801-19 -005;007; 010; 011; 014 (Gilroy Gardens Property); Negotiators: Jimmy Forbis, Interim City Administrator and LeeAnn McPhillips, HR Director; Other Party to Negotiations: Barbara Granter; Under Negotiation: Lease Price and Terms There were no public comments. ADJOURNMENT The Council adjourned to closed session at 8:36 p.m. /s/ Shawna Freels, MMC City Clerk 6.A Packet Pg. 73 Communication: Minutes of the August 17, 2020 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) City of Gilroy STAFF REPORT Agenda Item Title: Notice of Acceptance of Completion for the West Branch Llagas Creek Trail Project No. 15-PW-228 and Approval of Final Contract in the Amount of $2,135,056.23 With Granite Rock Company Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Public Works Department Submitted By: Girum Awoke Prepared By: Girum Awoke Nirorn Than Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development  Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION a) Approve Notice of Acceptance of Completion for the West Branch Llagas Creek Trail Project No. 15-PW-228. b) Approve a final contract amount of $2,135,056.23, including Change Order #2 in the amount of $156,187.10, with Granite Rock Company for the West Branch Llagas Creek Trail Project No. 15-PW-228. EXECUTIVE SUMMARY The Public Works Department has completed construction of the West Branch Llagas Creek Trail Project (Project) and has reviewed all project documentation. Staff 6.B Packet Pg. 74 recommends the City Council approve the Notice of Acceptance of Completion for the West Branch Llagas Creek Trail Project No. 15-PW-228. This Project consisted of construction of an asphalt trail, a cast-in-place concrete pedestrian bridge, associated earthwork, irrigation, planting, striping, signage, and other incidental work. Total cost of the project is $2,135,056.23. BACKGROUND On October 3, 2011, the City Council approved a design contract for the Ronan Channel Trail Project, Project No. 15-PW-228 (also known as the West Branch Llagas Creek Trail Project), and two other trail projects. The design was completed in August 2017 and the project was advertised for construction in September 2017. The construction contract was awarded to Granite Rock Company (the lowest responsive and responsible bidder) in December 2017 for a total amount of $1,814,859.42 , with a 10% contingency of $181,486 ($1,996,345.42 total) to account for unforeseen conditions or necessary field changes to the scope of work. The Ronan Channel (West Branch Llagas Creek) Trail Improvement Project includes the construction of an asphalt trail, a cast-in-place concrete pedestrian bridge, associated earthwork, irrigation, planting, striping, signage, and other incidental work. The project limits are from south of Leavesley Road to just north of Sixth Street and west to the intersection of Sixth Street and Rogers Lane. This project is partially funded by Federal grants under the Federal Statewide Transportation Improvement Program (FSTIP). The total grant fund for the project is $1,706,000 ($672,000 for design, and $1,034,000 for construction and construction management). Another grant from the Santa Clara Valley Water District (SCVWD), in the amount of $190,000, was also obtained for this project. The City also attained the Transportation Development Act (TDA) Article 3 grant for total of $360,000. A Santa Clara Valley Water District permit and a Caltrans Encroachment Permit were secured prior to project advertisement. The project was advertised in the Gilroy Dispatch, San Jose Mercury News, and on eBidBoard (a web-based plan room) on August 28, 2017. The City of Gilroy executed a contract with Granite Rock Company on January 30, 2018 and work commenced in late April 2018. ANALYSIS In summary, the Project completed the following: • Construction of a new 12 foot wide multi-use asphalt trail for a total of 15,308 feet • Construction of a new concrete pedestrian bridge for a total of 68 feet connecting the trial from Miller Slough to the trial along West Branch Llagas Creek • Construction of two new rest areas with benches, trash receptacles, and pet litter station • Construction of new ADA curb ramps at all entrances and exits connecting the new trail to the existing trials within San Ysidro Park 6.B Packet Pg. 75 During construction, the City was ordered to obtain California Department of Fish and Wildlife (CDFW) permits given the extent of the work in riparian corridor. This caused delays to the project and resulted in two change orders as summarized below: CCO #1 – Project activities were suspended upon determination that the appropriate California Department of Fish and Wildlife (CDFW) permit was not obtained for the Project. This suspension lasted from April 2018 to April 2019. On April 1, 2019 staff presented a detailed background and justification for the changes, and the City Council approved Change Order #1 in the amount of $164,0 09.71, increased the project contingency by $20,990, and adopted a resolution amending the budget for the City of Gilroy for Fiscal Year 2018-2019 by appropriating $185,000 from the Public Facilities Impact Fund 440 (see Exhibit A). This action revised the project budget to $2,181,345.36. CCO #2 – The delay in project construction, subsequent mandatory requirements placed on the project by the subsequent Fish and Wildlife permit, and unforeseen conditions caused additional modifications to the project resulting in a second change order: 1. The installation of channel exclusionary construction fence, and post-construction hydro-seeding of the disturbed area, as mandated by the CDFW permit, cost an additional $20,169.24. 2. Change in field conditions that included unforeseen conflicts with existing buried infrastructure, repair of vandalized materials, and the installation of pavement shoulder backing to reinforce the asphalt trail cost an additional $50,426.30. 3. Project cost escalation due to the project suspension over the period of 12 months cost an additional $49,944.84. 4. Soil samples collected on-site during construction showed a moderate level of lead which impacted the Contractor’s ability to export the soil as originally bid. In order to avoid disturbing the original ground, both staff and the Contractor determined to leave the existing soil in place and change the profile of the trail to eliminate excessive excavation. This process required additional permit approvals and delayed the project by approximately 20 working days which resulted in a corresponding cost of $7,327.84. 5. Minor changes to the final actual quantities (at final inspection) cost an additional $28,318.88. The total cost of CCO#2 is $156,187.10. The total cost of the two change orders is $320,196.81 which is within the approved budget for the Project. The overall schedule for the project was 95 working days, which began on April 15, 2019. Due to changes necessitated by permitting and weather restrictions, the project 6.B Packet Pg. 76 was finally deemed substantially complete on September 25, 2019 with a total duration of 115 working days. In April 2019, the City received a concern from a group of residents on a private street (extension of Lewis Street) regarding damage caused by construction equipment; the residents alleged that the contractor’s unauthorized use of their private driveway to access the project site caused significant damage to their street. City staff immediately notified the Contractor of this issue and advised the contractor of contract provisions which specifically prohibit the use of private streets. The property owners eventually filed a claim with the City which delayed the process of project close out activities. The City’s insurance carrier transferred this claim to the Contractor, and an agreement was reached between the Contractor and the property owners in April 2020. The project has been determined to be officially complete and free of any claims and liabilities. The project documentation has been completed and all punch-list items have been finalized by the Contractor. Staff recommends that the City Council approve the Notice of Acceptance of Completion for the West Branch Llagas Creek Trail Project No. 15 - PW-228. FISCAL IMPACT/FUNDING SOURCE Approximately 75% of the funding for this project came from federal and state funding sources. The total project costs and funding sources are as follows: Project Expenditures Contract Pricing Percent Change Original Contract Price $1,814,859.42 Change Order #1 $164,009.71 9.04% Revised Contract Price after Change Order #1 $1,978,869.13 Change Order #2 $156,187.10 8.61% Total Change Orders $320,196.81 17.64% Final Contract Amount $2,135,056.23 Funding Source Amount FSTIP Grant $1,034,000 6.B Packet Pg. 77 Santa Clara Valley Water Grant $190,000 Transportation Development Act (TDA) Article 3 $360,000 Public Facilities Impact Fund (440) $551,056.23 Total Project Funding $2,135,056.23 There are sufficient funds to close out this project. Attachments: 1. Notice of Acceptance 2. Attachment A: CO 2 3. Exhibit A - Approved Staff Report 4-1-2019 6.B Packet Pg. 78 RECORDING REQUESTED BY: City of Gilroy WHEN RECORDED, MAIL TO: Attn: Shawna Freels, City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 (SPACE ABOVE THIS LINE FOR RECORDER'S USE) Notice of Acceptance of Completion West Branch Llagas Creek Trail Project Project No. 15-PW-228 Granite Rock Company SEPARATE PAGE PURSUANT TO GOVT. CODE 27361.6 6.B.a Packet Pg. 79 Attachment: Notice of Acceptance (2962 : NOA for West Branch Llagas Creek Trail Project) RECORDING REQUESTED BY: City of Gilroy WHEN RECORDED MAIL TO: Attn: Shawna Freels City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 NOTICE OF ACCEPTANCE OF COMPLETION NOTICE IS HEREBY GIVEN that work agreed to be performed under the property agreement between the City of Gilroy, a municipal corporation, whose address is 7351 Rosanna Street, Gilroy, CA 95020, and the Contractor mentioned below who developed said project, was accepted as completed by the City of Gilroy on the 14th Day of September, 2020. Project No.: 15-PW-228 Contractor Name: Granite Rock Company Contractor Address: 5225 Hellyer Ave. Ste 220, San Jose, CA 95138 Surety on Contract: Western Surety Company Location of Project: Gilroy, CA Description of Work: Improvements Interest of City: X Owner in Fee: Vendee under Agreement to Purchase; Lessee; Owner of Easements; Holder of License; x Owner of Streets; Owner of Utilities, Water, Sewer, Storm Systems Owner's Name: City of Gilroy, 7351 Rosanna Street, Gilroy, CA 95020 Work Done: Construct all work as required by Project Plan and Specification. This notice is given in accordance with the provisions of Section 1192.1 of t he Code of Civil Procedure and Section 3093 of the Civil Code of the State of California. The undersigned, being duly sworn, deposes and say: That he is an officer of the City of Gilroy, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters that he believes it to be true. I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of Gilroy, County of Santa Clara, State of California, on , . CITY OF GILROY STATE OF CALIFORNIA COUNTY OF SANTA CLARA BY Gary Heap TITLE City Engineer Subscribed and sworn to before me on this day of , by , personally known to me or proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public in and for the County of Santa Clara, State of California This document is for the benefit of the City of Gilroy. Request for Recordation without fee i s made in 6.B.a Packet Pg. 80 Attachment: Notice of Acceptance (2962 : NOA for West Branch Llagas Creek Trail Project) accordance with Section 27383 of the Government Code of the State of California. 6.B.a Packet Pg. 81 Attachment: Notice of Acceptance (2962 : NOA for West Branch Llagas Creek Trail Project) City of Gilroy Engineering Division 7351 Rosanna St., Gilroy, CA 95020 Phone (408) 846-0450; Fax (408) 846-0429 CHANGE ORDER NO. 002 To contract for : Contractor:Contract Date: January 30, 2018 This order shall become effective when it has been signed by the City Administrator, City Engineer, Project Engineer, and Contractor. All copies forwarded to Contractor for signature shall be returned to The City of Gilroy properly filled out. Upon acceptance by the City, the Contractor's copy will be returned to him as his authority to proceed with the work. Description of Work West Branch Llagas Creek Trail Graniterock Company This change order provides for the following: Item No.2: Install Temporary Exclusionary Fencing Item No.3: Removed Reinforced Concrete Pipe (RCP) from the Creek Item No.4: Removed Sacked Concrete Wall in Conflict with Bridge Abutment Item No.5: Install Shoulder Backing Material Along Both Side of the Trail Item No.1: Post Construction Hydroseeding At City direction, the contractor shall install post construction hydroseeding per the Post Construction Water Runoff Plan Sheet EC-1. These works shall be at a lump sum amount of $9,400.00. (See Exhibit 1) At City request, the contractor shall install shoulder backing material per Caltrans Standard specification along both side of the trail for a compacted depth of 2" and a width of 2'. These works shall be at a lump sum amount of $28,000. (See Exhibit 5) Due to the conflict of the existing sacked concrete wall at the south east corner of abutment no. 2, the contractor shall removed and reinstalled the sacked concrete wall per RFI No. 8.1. These works shall be tracked and paid for under force account. The total force account amount is $17,851.84 (See Exhibit 4) At City direction, the contractor shall remobilize and remove the six RCPs from within the West Branch Llagas Creek. These pipes were vandalized and rolled into the channel during the suspension period. The contractor shall reorder new pipes and parts to replace the damaged pipes as necessary. These works shall be tracked and paid for under force account. The total force account amount is $4,574.46 (See Exhibit 3) At City biologist direction, the contractor shall install and maintain temporary Exclusionary Fencing per the revised Water Pollution Control Plan Sheet WPC-1. These works shall be tracked and paid for under force account. The total force account amount is $10,769.24. (See Exhibit 2) Page 1 of 4 6.B.b Packet Pg. 82 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Item No. 7: Value Engineering Modification to the Grading Plan (VECP) Item No. 8: Miscellaneous The total cost for Item No.8 shall be at a lump sum cost of $9,811.84 Trucking Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $8,756.22 (See Exhibit 6H) Striping Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $1,834.25 (See Exhibit 6G) Signs Escalation:all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $128.80 (See Exhibit 6F) Hot Mix Asphalt Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $25,166.08 (See Exhibit 6E) Concrete Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $3,506.66 (See Exhibit 6D) Item No.6: Escalation Cost Due to Project Suspension Class II Aggregate Base Escalation: all labor, material, vendors and subcontractor escalations related to the suspension shall be at a lump sum amount of $1,632.85 (See Exhibit 6C) Decorative Bench Escalation: all labor, material, vendors and subcontractor escalations related to the suspension shall be at a lump sum amount of $392.27. (See Exhibit 6B) Reinforcement Bar Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $1,234.75. (See Exhibit 6A) Per Change Order No. 1 the following material and subcontractor escalations are to be captured in Change Order No. 2 after the actual cost is incurred: Fence Panel Exension: at the request of the SCVWD, the City directed the contractor to extend the chainlink fence by one panel. These works shall be tracked and paid for on force account. The total force account amount is $1,311.84. (See Exhibit 8) WPCP to SWPPP conversion: Due to the suspension and the extended time to complete the project, the City directed the contractor to convert the accepted WPCP to a SWPPP plan per the Caltrans Standard Specifications. These works shall be at a lump sum amount of $2,500. Water District Grant Signs: at the request of the SCVWD, the City directed the contractor to install 3 12" x 12" aluminum signs on the chainlink fence at three locations. These works shall be at a lump sum amount of $150. Concrete Pad and ADA extension: the City directed the contractor to extend existing concrete trail at San Ysidro park to the new HMA trail, repair damaged ADA access points throughout the job site. These works shall be at a lump sum amoun of $5,850.00 The total cost for Item No.6 shall be at a lump sum cost of $49,944.84 Per section 1-4.07 Value Engineering of the 2010 Standard Specifications, Contractor has proposed to modify the grading plan to limit the amount of soil export in the project. The City and all other permitting agencies have reviewed and accepted the VECP proposal dated 6/19/2019 and all others pertinent submittals. This VECP is accepted at a lump sum cost saving of $2,484.00 (See Exhibit 7). Drilling Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $4875.71 (See Exhibit 6L) Bridge Rail Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $1,194.05 (See Exhibit 6K) Electrical Esclation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $755.70 (See Exhibit 6J) Bridge Painting Escalation: all labor, material, vendor and subcontractor escalations related to the suspension shall be at a lump sum amount of $467.50 (See Exhibit 6I) Page 2 of 4 6.B.b Packet Pg. 83 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Qty Unit (2.00)EA (342.00)SQFT (55.50)SQFT (130.13)TON (21.00)LF (20.50)SQFT (130.00)SQFT (29.00)SQFT Qty Unit 477.78 SQYD 5,503.00 LF 0.10 EA 10.00 LF 15.00 LF 2.00 EA 226.00 SQFT 12.00 LF 168.15 TON 137.50 SQFT 20.00 LF 2.00 LF 167.00 LF 55.00 SF 34 CLASS 2 AGGREGATE BASE (TON) $ (6,116.11) 47 8" CORRUGATED STEEL PIPE $ (3,675.00) 51 DETECTABLE WARNING SURFACE 22 REMOVE CONCRETE (CURB, GUTTER, AND RAMP) $ (499.50) 14 REMOVE ASPHALT CONCRETE PAVEMENT (SQFT) $ (2,394.00) 11 TEMPORARY CONSTRUCTION ENTRANCE $ (11,000.00) The purpose of this item is to revise the contract amount to reflect the final installed quantities based on actual field conditions and deductions from the contract for items not performed and/or required to complete the work. Section 00310, Bid Schedule, shall be adjusted to include the following: Item 9: Bid Quantity Adjustment Decrease in Contract Items of Work: Item Description Cost Ext. 54 MINOR CONCRETE (DRIVEWAY)(SQFT) $ (1,015.00) $ (1,988.50) 52 MINOR CONCRETE (MISCELLANEOUS CONSTRUCTION)(SQFT) $ (3,510.00) Total Decrease $ (30,198.11) Unit Cost $ 5,500.00 $ 7.00 $ 9.00 $ 47.00 $ 175.00 $ 97.00 $ 27.00 $ 35.00 Item Description Unit Cost Cost Ext. 8 TEMPORARY EROSION CONTROL BLANKET $ 8.00 $ 3,822.24 9 TEMPORARY FIBER ROLL $ 3.00 $ 16,509.00 12 TEMPORARY CONCRETE WASHOUT $ 2,400.00 $ 240.00 16 REMOVE CHAIN LINK FENCE $ 55.00 $ 550.00 18 RECONSTRUCT CHAIN LINK FENCE $ 75.00 $ 1,125.00 20 ADJUST SEWER MANHOLE $ 2,000.00 $ 4,000.00 21 REMOVE CONCRETE (CURB, GUTTER, AND SIDEWALK) $ 17.00 $ 3,842.00 $ 90.00 $ 1,080.00 35 HOT MIX ASPHALT (TYPE A) $ 115.00 $ 19,337.25 53 MINOR CONCRETE (CURB RAMP)(SQFT) $ 33.00 $ 4,537.50 Increase in Contract Items of Work: The total cost for Item No.9 shall be at a lump sum cost of $28,318.88 63 THERMOPLASTIC PAVEMENT MARKING $ 8.00 $ 440.00 Total Increase $ 58,516.99 55 CHAIN LINK FENCE (TYPE CL-6) $ 100.00 $ 2,000.00 58 (F) CABLE RAILING $ 350.00 $ 700.00 62 4" THERMOPLASTIC TRAFFIC STRIPE $ 2.00 $ 334.00 32 IRRIGATION SLEEVE - 4" PVC (SCHEDULE 40) Page 3 of 4 The contract time shall be increased from ninety five (95) working days to one hundred and fifteen (115) working days. 6.B.b Packet Pg. 84 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) P.M. Cost Percentage Initial Graniterock Company hereby agree to Original Contract Price $1,814,859.42 make the above changes Previous Change Orders $164,009.71 9.04% subject to the terms of this Change Order Total to Date $1,978,869.13 for the NET INCREASE of $156,187.10 This Change Order $156,187.10 Total Change Orders to Date $320,196.81 17.64% Revised Contract Price $2,135,056.23 CONTRACTOR PRINT NAME AND TITLE Date: ACCEPTED BY: City Administrator Date City Engineer Date Project Engineer Date By signing this Change Order, Contractor acknowledges and agrees that the adjustments to cost and time contained herein are in full satisfaction and accord, and are accepted as payment in full, for any and all costs and expenses associated with this Change Order, (the "Extra Work"), including but not limited to labor, materials, overhead and profit, delay, disruption, loss of efficiency and any and all other direct and/or indirect costs or expenses associated with the Extra Work and hereby waives any right to claim any further cost and time impacts at any time during and after completion of the Contract associated with the Extra Work. All requirements of the original Contract Documents shall apply to the above work except as specifically modified by this Change Order. Page 4 of 4 Kyle McLean, Project Manager 7/15/20 6.B.b Packet Pg. 85 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 5225 Hellyer Ave., San Jose, CA 95138 (408) 574-1400 07.11.2019 City of Gilroy Department of Public Works 7351 Rosanna Street Gilroy, CA 95020-6197 Attn: John Gentry at JGentry@trccompanies.com Nirorn Than at Nirorn.Than@ci.gilroy.ca.us RE: City of Gilroy Project No. 15-PW-228, STPL-5034 (023) Ronan Channel Trail Project Subj: Proposed Change Order for Post Construction Hydroseeding Mr. Gentry and Mr. Than, The City of Gilroy has provided Graniterock with Post Construction Hydroseed DWGs (31,200 SF) which have subsequently been updated to reflect the additional square footage of disturbed soil area as indicated in the VECP DWGs (additional approx. 10,000 SF). GRC’s price proposal for this added work is $9,400.00 which incorporates the purchase and placement of the identified hydroseed mix in one move in with water provided on site during application. We appreciate the opportunity to price this additional work for the City. Please feel free to contact me with any additional questions or concerns on this topic. Email: kmclean@graniterock.com Cell: (408) 858-1370 Thank you, Kyle McLean Graniterock Structures Div. Project Manager Exhibit 1 Hydroseeding.pdf Exhibit 1 6.B.b Packet Pg. 86 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1"=20' 1 EC-1 Date: Issuance: Gilroy, California Designed: Project No.: Checked: File Name: City of Gilroy Sheet No. K. LI J. SILVA WEST BRANCH LLAGAS CREEK TRAIL Scale: Drawing No.: Sheet Description:Revisions:DateDescriptionChkByMarkAUGUST 2018 FINAL PLANS POST-CONSTRUCTION STORM WATER RUNOFF PLAN LEGEND STORM WATER RUNOFF CONTROL NOTES: STORM WATER RUNOFF CONTROL CALCULATION: Exhibit 1 Hydroseeding.pdf 6.B.b Packet Pg. 87 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1"=20' 2 EC-2 Date: Issuance: Gilroy, California Designed: Project No.: Checked: File Name: City of Gilroy Sheet No. K. LI J. SILVA WEST BRANCH LLAGAS CREEK TRAIL Scale: Drawing No.: Sheet Description:Revisions:DateDescriptionChkByMarkAUGUST 2018 FINAL PLANS POST-CONSTRUCTION STORM WATER RUNOFF PLAN Exhibit 1 Hydroseeding.pdf 6.B.b Packet Pg. 88 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1"=20' 3 EC-3 Date: Issuance: Gilroy, California Designed: Project No.: Checked: File Name: City of Gilroy Sheet No. K. LI J. SILVA WEST BRANCH LLAGAS CREEK TRAIL Scale: Drawing No.: Sheet Description:Revisions:DateDescriptionChkByMarkAUGUST 2018 FINAL PLANS POST-CONSTRUCTION STORM WATER RUNOFF PLAN Exhibit 1 Hydroseeding.pdf 6.B.b Packet Pg. 89 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1"=20' 4 EC-4 Date: Issuance: Gilroy, California Designed: Project No.: Checked: File Name: City of Gilroy Sheet No. K. LI J. SILVA WEST BRANCH LLAGAS CREEK TRAIL Scale: Drawing No.: Sheet Description:Revisions:DateDescriptionChkByMarkAUGUST 2018 FINAL PLANS POST-CONSTRUCTION STORM WATER RUNOFF PLAN Exhibit 1 Hydroseeding.pdf 6.B.b Packet Pg. 90 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1"=20' 5 EC-5 Date: Issuance: Gilroy, California Designed: Project No.: Checked: File Name: City of Gilroy Sheet No. K. LI J. SILVA WEST BRANCH LLAGAS CREEK TRAIL Scale: Drawing No.: Sheet Description:Revisions:DateDescriptionChkByMarkAUGUST 2018 FINAL PLANS POST-CONSTRUCTION STORM WATER RUNOFF PLAN Exhibit 1 Hydroseeding.pdf 6.B.b Packet Pg. 91 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1"=20' 6 EC-6 Date: Issuance: Gilroy, California Designed: Project No.: Checked: File Name: City of Gilroy Sheet No. K. LI J. SILVA WEST BRANCH LLAGAS CREEK TRAIL Scale: Drawing No.: Sheet Description:Revisions:DateDescriptionChkByMarkAUGUST 2018 FINAL PLANS POST-CONSTRUCTION STORM WATER RUNOFF PLAN Exhibit 1 Hydroseeding.pdf 6.B.b Packet Pg. 92 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdfExhibit 26.B.bPacket Pg. 93Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 27.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Used Weed Wacker Cleared Weeds, Pre To Installed ERTEC Fence 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 170.20170.20 Subtotal Equipment & Materials (A) + (B)72.66148.00 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)148.00 Subtotal Regular & Premium (C+D)440.37 22.20 331.00 33.10 Total Equipment & Materials + Labor 109.37 10.94 484.41 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 484.41 557.0715 727.27 0.00 727.27 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/18/19 6274 27.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 94 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 27.0 EXTRA WORK BILL (SHORT FORM) 5.00 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/18/19 6/11/19 Work Performed By Description of Work 10 03 Used Weed Wacker Cleared Weeds, Pre To Installed ERTEC Fence 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units CPT JR Fuentes 4.0 82.750 1.0 109.370 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 05 1956204 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 06-12TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627427.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $727.27 Equipment Charges $170.20 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $557.07 Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 95 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 28.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 4of PageContract No.CCO No.Report No. Date Performed 03 Dug Trench Installed ERTEC Fence, Slit Fence On Length Of Trench Dug 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 5,015.695,015.69 Subtotal Equipment & Materials (A) + (B)345.974,361.47 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902DX Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: X 02 Cont. Rpt. No.Con. Job No.Date of Report X Total Materials (B) % Standard Markup Total Other Expenses (F)807.04 Subtotal Regular & Premium (C+D)2,096.81 654.22 1,987.44 198.74 Total Equipment & Materials + Labor 109.37 10.94 2,306.49 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 2,306.49 2,652.4615 7,668.15 0.00 7,668.15 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)3,554.43 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/19/19 6274 28.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 96 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Total STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION 10 CASEWB 28.0 EXTRA WORK BILL - LABOR CHARGES CEM-4902B (NEW 7/94) CT# 7541-3497-9 WCI Class WCI RateLabor Surcharge Page 008 OF15-PW-228 2 4 Contract No.CCO No.Report No. Units TotalRateRateHrs Premium Hours 41 42 43 44 45 46 47 48 49 50 51 52 CPT JR Fuentes 8.0 82.750 109.371.0 109.370 LBR CR Aguillon 8.0 55.460 443.68 71.205 CPTAP D Arenas Gar 8.0 55.710 73.860445.68 LBR PF Cortez 8.0 54.510 69.780 Hrs Total (C)1,987.44 109.37 Total (E) OTHER EXPENSES SUBJECT TO LABOR MARKUP Description Amount Total (D) NameCraft ID Int 53 38 37 436.08 36 34 662.00 Last Rate Subsistence 35 Total Regular Hours 40 39 54 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Extended Total (F)Travel Expense Units Rate Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName FM 94 1991 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 97 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION CASEWB 28.0 EXTRA WORK BILL - EQUIPMENT CHARGES DC-CEM-4902C (NEW 7/94) CT# 7541-3498-1 Page 008 OF15-PW-228 3 4 Contract No.CCO No.Report No. 103121 HCECL TAKU TB280F 8.00 326.8040.85 Reg AmountRate Regular HoursHours Extended 19562 06-12TRUCKT&TT 8.00 243.4430.43 11 12 13 14 15 16 17 18 19 20 21 22 Code Attach Equipment DescriptionEquip ID Number Class 23 08 07 06 103122 HAMMR KENT 0750 8.00 04 Make Rate OT 236.8029.60 05 Overtime 10 09 Signature of Resident Engineer (Resident Engineer's Use Only) In Case of Question Contact:807.04Total (A) Signature of Prime Contractor's Representative Mariana Viera 408-574-1467 Business PhoneName FM 94 1987 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 98 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION CASEWB 28.0 EXTRA WORK BILL - MATERIAL CHARGES MATERIAL and/or WORK done by specialistDC-CEM-4902D (NEW 7/94) CT# 7541-3499-3 Page 008or LUMP SUM or UNIT PRICE PAYMENTS OF4 415-PW-228 Contract No.CCO No.Report No. Mo/Day/Yr Unit Cost or Net Pay Extended Total Vendor Name HD Supply 4/19/195001020217 786.441.000Post, Rebar Cap, Fence Invoice Number Mo/Day/Yr HD Supply 5001052086 4/19/19 Extended TotalInvoice Description Unit Cost or Net PayUnits 188.23Slit Fence 1.000 188.23 Vendor Name Invoice Number Mo/Day/Yr 4/29/19HD Supply 5001026383 Extended Total 2,579.76Invoice Description Unit Cost or Net PayUnitsFence & Wire 1.000 2,579.76 Vendor Name Invoice Number Mo/Day/Yr 30 Invoice Description Units Unit Cost or Net Pay Extended Total Vendor Name Invoice Number Mo/Day/Yr 31 Extended TotalInvoice Description Unit Cost or Net PayUnits 32 Invoice Description Units Unit Cost or Net Pay Extended Total Vendor Name Invoice Number Mo/Day/Yr 33 Invoice Description Mo/Day/Yr Vendor Name Invoice Number Mo/Day/Yr Invoice Description Units Unit Cost or Net Pay Extended Total Mo/Day/YrVendor Name Invoice Number Vendor Name Invoice Number Mo/Day/Yr Invoice Description Invoice Number Invoice Description Units Unit Cost or Net Pay Extended Total 27 Extended TotalInvoice Description Unit Cost or Net PayUnits 26 25 Units 786.44 24 Vendor Name 29 Extended Total Vendor Name Invoice Number Unit Cost or Net PayUnits 28 Signature of Resident Engineer Invoice 3,554.43Total (B) Signature of Prime Contractors Representative FM 94 1986 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 99 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 29.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Finished Installing Slit Fence, Beg. Install Of ERTEC Fence 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 0.000.00 Subtotal Equipment & Materials (A) + (B)218.700.00 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)1,325.44 0.00 1,325.44 132.54 Total Equipment & Materials + Labor 0.00 0.00 1,457.98 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 1,457.98 1,676.6815 1,676.68 0.00 1,676.68 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/22/19 6274 29.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 100 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 29.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/22/19 6/11/19 Work Performed By Description of Work 10 03 Finished Installing Slit Fence, Beg. Install Of ERTEC Fence 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units LBR CR Aguillon 8.0 55.460 71.205 CPTAP D Arenas Gar 8.0 55.710 73.860 LBR PF Cortez 8.0 54.510 69.780 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627429.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $1,676.68 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $1,676.68 Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 101 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 31.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Finished Installing ERTEC Fence Around Abutment 2, Install 1 Way Door Every 150' 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 0.000.00 Subtotal Equipment & Materials (A) + (B)90.930.00 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)551.10 0.00 551.10 55.11 Total Equipment & Materials + Labor 0.00 0.00 606.21 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 606.21 697.1415 697.14 0.00 697.14 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/23/19 6274 31.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 102 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 31.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/23/19 6/11/19 Work Performed By Description of Work 10 03 Finished Installing ERTEC Fence Around Abutment 2, Install 1 Way Door Every 150' 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units CPTAP D Arenas Gar 5.0 55.710 73.860 LBR PF Cortez 5.0 54.510 69.780 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627431.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $697.14 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $697.14 Exhibit 2 Exclusionary Fence.pdf 6.B.b Packet Pg. 103 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 104Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 105Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 106Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 107Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 108Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 109Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 2 Exclusionary Fence.pdf6.B.bPacket Pg. 110Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 22.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 007 1 4of PageContract No.CCO No.Report No. Date Performed 03 Remove Pipe From Creek 3/25/19 N+X N N N % Standard Mark-up Total Equipment & Materials 2,341.952,341.95 Subtotal Equipment & Materials (A) + (B)291.202,036.48 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902DX Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: X 02 Cont. Rpt. No.Con. Job No.Date of Report X Total Materials (B) % Standard Markup Total Other Expenses (F)822.40 Subtotal Regular & Premium (C+D)1,748.93 305.47 1,647.74 181.25 Total Equipment & Materials + Labor 101.19 11.13 1,941.31 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 1,941.31 2,232.5115 4,574.46 0.00 4,574.46 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)1,214.08 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 3/20/19 6274 22.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 3 Remove RCP from Creek.pdf Exhibit 3 6.B.b Packet Pg. 111 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Total STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION 11 CASEWB 22.0 EXTRA WORK BILL - LABOR CHARGES CEM-4902B (NEW 7/94) CT# 7541-3497-9 WCI Class WCI RateLabor Surcharge Page 007 OF15-PW-228 2 4 Contract No.CCO No.Report No. Units TotalRateRateHrs Premium Hours 41 42 43 44 45 46 47 48 49 50 51 52 OE AW Lewis 8.0 77.800 101.191.0 101.185 LBR A Zamaniego 8.0 54.510 436.08 69.780 LBR DJ Alburger 8.0 54.510 69.780436.08 TMS CF Corwell 2.5 61.270 77.585 Hrs Total (C)1,647.74 101.19 Total (E) OTHER EXPENSES SUBJECT TO LABOR MARKUP Description Amount Total (D) NameCraft ID Int 53 38 37 153.18 36 34 622.40 Last Rate Subsistence 35 Total Regular Hours 40 39 54 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Extended Total (F)Travel Expense Units Rate Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName FM 94 1991 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 3 Remove RCP from Creek.pdf 6.B.b Packet Pg. 112 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION CASEWB 22.0 EXTRA WORK BILL - EQUIPMENT CHARGES DC-CEM-4902C (NEW 7/94) CT# 7541-3498-1 Page 007 OF15-PW-228 3 4 Contract No.CCO No.Report No. 16496 HCECL CAT 0343DR C1 4.00 509.52127.38 Reg AmountRate Regular HoursHours Extended 19081 06-12TRUCKT&TT 4.00 165.6366.25 47.3318.93 11 12 13 14 15 16 17 18 19 20 21 22 Code Attach Equipment DescriptionEquip ID Number Class 23 08 07 14410 TRAIL LB-A 200 2.50 06 18811 TRUCK T&TT 60 2.50 04 Make Rate OT 99.9224.98 05 Overtime 10 09 Signature of Resident Engineer (Resident Engineer's Use Only) In Case of Question Contact:822.40Total (A) Signature of Prime Contractor's Representative Mariana Viera 408-574-1467 Business PhoneName FM 94 1987 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 3 Remove RCP from Creek.pdf 6.B.b Packet Pg. 113 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION CASEWB 22.0 EXTRA WORK BILL - MATERIAL CHARGES MATERIAL and/or WORK done by specialistDC-CEM-4902D (NEW 7/94) CT# 7541-3499-3 Page 007or LUMP SUM or UNIT PRICE PAYMENTS OF4 415-PW-228 Contract No.CCO No.Report No. Mo/Day/Yr Unit Cost or Net Pay Extended Total Vendor Name Carpenter Rigging Of San Jose 3/21/19713752.00 176.081.000Sling, Sleeve, Screw Pin Anchor Invoice Number Mo/Day/Yr Kristich-Monterey Pipe, Co.76622 3/20/19 Extended TotalInvoice Description Unit Cost or Net PayUnits 931.0012" CL IV RG 8' JT 1.000 931.00 Vendor Name Invoice Number Mo/Day/Yr 3/20/19Graniterock Company 001 Extended Total 107.00Invoice Description Unit Cost or Net PayUnitsExcavator At Standby 4.000 26.75 Vendor Name Invoice Number Mo/Day/Yr 30 Invoice Description Units Unit Cost or Net Pay Extended Total Vendor Name Invoice Number Mo/Day/Yr 31 Extended TotalInvoice Description Unit Cost or Net PayUnits 32 Invoice Description Units Unit Cost or Net Pay Extended Total Vendor Name Invoice Number Mo/Day/Yr 33 Invoice Description Mo/Day/Yr Vendor Name Invoice Number Mo/Day/Yr Invoice Description Units Unit Cost or Net Pay Extended Total Mo/Day/YrVendor Name Invoice Number Vendor Name Invoice Number Mo/Day/Yr Invoice Description Invoice Number Invoice Description Units Unit Cost or Net Pay Extended Total 27 Extended TotalInvoice Description Unit Cost or Net PayUnits 26 25 Units 176.08 24 Vendor Name 29 Extended Total Vendor Name Invoice Number Unit Cost or Net PayUnits 28 Signature of Resident Engineer Invoice 1,214.08Total (B) Signature of Prime Contractors Representative FM 94 1986 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 3 Remove RCP from Creek.pdf 6.B.b Packet Pg. 114 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 3 Remove RCP from Creek.pdf 6.B.b Packet Pg. 115 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.440020 $1,847.57 -FS 6274.5890.940005 $923.79 -FS Buy (6) joints of RCP to replace those broken by the homeless: $837 Freight (1/3 of total): $94 Total: $931 Exhibit 3 Remove RCP from Creek.pdf 6.B.b Packet Pg. 116 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 3 Remove RCP from Creek.pdf 6274.6030.940005 $176.08 -FS 6.B.b Packet Pg. 117 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 30.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Began Demo On Sand Bags & Concrete Wall 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 723.86723.86 Subtotal Equipment & Materials (A) + (B)27.31629.44 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)629.44 Subtotal Regular & Premium (C+D)165.50 94.42 165.50 16.55 Total Equipment & Materials + Labor 0.00 0.00 182.05 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 182.05 209.3615 933.22 0.00 933.22 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/22/19 6274 30.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf Exhibit 4 6.B.b Packet Pg. 118 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 30.0 EXTRA WORK BILL (SHORT FORM) 2.00 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/22/19 6/11/19 Work Performed By Description of Work 10 TAKU 03 Began Demo On Sand Bags & Concrete Wall 25 24 07 HAMMR Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units CPT JR Fuentes 2.0 82.750 109.370 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 KENT 0750 10312105 TB280F 8.00HCECL 19562 103122 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 06-12TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 N 8.00 NX N N 10627430.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $933.22 Equipment Charges $723.86 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $209.36 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 119 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 32.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Demo Retaining Wall & Sand Bags At Abutment 2, Concrete Was 2' Deep Under Bags. 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 1,411.561,411.56 Subtotal Equipment & Materials (A) + (B)181.841,227.44 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)1,227.44 Subtotal Regular & Premium (C+D)1,102.03 184.12 992.66 99.27 Total Equipment & Materials + Labor 109.37 10.94 1,212.24 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 1,212.24 1,394.0815 2,805.64 0.00 2,805.64 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/23/19 6274 32.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 120 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 32.0 EXTRA WORK BILL (SHORT FORM) 8.00 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/23/19 6/11/19 Work Performed By Description of Work 10 TAKU 03 Demo Retaining Wall & Sand Bags At Abutment 2, Concrete Was 2' Deep Under Bags. 25 24 07 2AXL HAMMR Units RateRateHrs Overtime Hours Date of ActionTRUONTRUNDate Received Unit Cost or Net PayInvoice Description Units CPTAP D Arenas Gar 3.0 55.710 73.860 LBR PF Cortez 3.0 54.510 69.780 CPT JR Fuentes 8.0 82.750 1.0 109.370 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 KENT 0750 103121 17435 05 TB280F 8.00HCECL 19562 103122 04 New Bill HoursHours Regular AttachCode 02 8.00 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 06-12TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 N 8.00 NX N N 10627432.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $2,805.64 Equipment Charges $1,411.56 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $1,394.08 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 121 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 34.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Demo Remaining Concrete Bags & Wall W/ Bigger Breaker 6/11/19 N+X N N N % Standard Mark-up Total Equipment & Materials 738.47738.47 Subtotal Equipment & Materials (A) + (B)113.69642.15 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)642.15 Subtotal Regular & Premium (C+D)689.01 96.32 689.01 68.90 Total Equipment & Materials + Labor 0.00 0.00 757.91 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 757.91 871.6015 1,610.07 0.00 1,610.07 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/30/19 6274 34.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 122 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 17520 HCECL STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 34.0 EXTRA WORK BILL (SHORT FORM) 3.00 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/30/19 6/11/19 Work Performed By Description of Work 10 T&TT 03 Demo Remaining Concrete Bags & Wall W/ Bigger Breaker 25 24 07 2AXL TRUCK Units RateRateHrs Overtime Hours Date of Action 18199 TAKU TL140 3.00 TRUON TRUN Date Received HAMMR NPK Unit Cost or Net Pay 0795 8.00 Invoice Description Units OE BJ Croft 3.0 76.270 98.890 CPT JR Fuentes 3.0 82.750 109.370 CPTAP J Valdivia 3.0 70.650 91.220 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 T&TT 06-12 19562 17435 05 06-12 3.00TRUCK 16498 17297 04 New Bill HoursHours Regular AttachCode 02 3.00 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 00-06TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 N 3.00 NX N N 10627434.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $1,610.07 Equipment Charges $738.47 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $871.60 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 123 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 37.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Mobilization 6/13/19 N+X N N N % Standard Mark-up Total Equipment & Materials 166.52166.52 Subtotal Equipment & Materials (A) + (B)15.17144.80 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)144.80 Subtotal Regular & Premium (C+D)91.91 21.72 91.91 9.19 Total Equipment & Materials + Labor 0.00 0.00 101.10 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 101.10 116.2715 282.79 0.00 282.79 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/10/19 6274 37.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 124 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 37.0 EXTRA WORK BILL (SHORT FORM) 1.50 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/10/19 6/13/19 Work Performed By Description of Work 10 LB-A 03 Mobilization 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units TMS CD Sweet 1.5 61.270 77.585 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 1601305 200 1.50TRAIL 1880904 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 60TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627437.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $282.79 Equipment Charges $166.52 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $116.27 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 125 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 38.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Mobilization 6/13/19 N+X N N N % Standard Mark-up Total Equipment & Materials 166.52166.52 Subtotal Equipment & Materials (A) + (B)19.20144.80 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)144.80 Subtotal Regular & Premium (C+D)116.38 21.72 0.00 0.00 Total Equipment & Materials + Labor 116.38 11.64 128.02 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 128.02 147.2215 313.74 0.00 313.74 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/26/19 6274 38.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 126 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 38.0 EXTRA WORK BILL (SHORT FORM) 1.50 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/26/19 6/13/19 Work Performed By Description of Work 10 LB-A 03 Mobilization 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units TMS CD Sweet 61.270 1.5 77.585 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 1601305 200 1.50TRAIL 1880904 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 60TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627438.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $313.74 Equipment Charges $166.52 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $147.22 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 127 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 39.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Mobilization 6/13/19 N+X N N N % Standard Mark-up Total Equipment & Materials 333.03333.03 Subtotal Equipment & Materials (A) + (B)33.02289.59 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)289.59 Subtotal Regular & Premium (C+D)200.13 43.44 122.54 12.25 Total Equipment & Materials + Labor 77.59 7.76 220.14 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 220.14 253.1615 586.19 0.00 586.19 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/29/19 6274 39.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 128 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 39.0 EXTRA WORK BILL (SHORT FORM) 3.00 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 4/29/19 6/13/19 Work Performed By Description of Work 10 LB-A 03 Mobilization 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units TMS CD Sweet 2.0 61.270 1.0 77.585 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 1601305 200 3.00TRAIL 1880904 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 60TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627439.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $586.19 Equipment Charges $333.03 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $253.16 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 129 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 40.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 008 1 2of PageContract No.CCO No.Report No. Date Performed 03 Mobilization 6/13/19 N+X N N N % Standard Mark-up Total Equipment & Materials 166.52166.52 Subtotal Equipment & Materials (A) + (B)17.86144.80 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)144.80 Subtotal Regular & Premium (C+D)108.23 21.72 30.64 3.06 Total Equipment & Materials + Labor 77.59 7.76 119.05 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 119.05 136.9115 303.43 0.00 303.43 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)0.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 5/14/19 6274 40.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 130 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 40.0 EXTRA WORK BILL (SHORT FORM) 1.50 A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 008 Contract No.CCO No.Report No. Date Performed WCI Rate 5/14/19 6/13/19 Work Performed By Description of Work 10 LB-A 03 Mobilization 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units TMS CD Sweet 0.5 61.270 1.0 77.585 Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/Yr 06 1441005 200 1.50TRAIL 1881104 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal 60TRUCK Approved forT&TT Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net Pay Invoice Number Mo/Day/Yr Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627440.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $303.43 Equipment Charges $166.52 Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments Labor Charges $136.91 Exhibit 4 Demo and Install Sack-crete.pdf 6.B.b Packet Pg. 131 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 132Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 133Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 134Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 135Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 136Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 137Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 4 Demo and Install Sack-crete.pdf6.B.bPacket Pg. 138Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 5225 Hellyer Ave., San Jose, CA 95138 (408) 574-1400 07.18.2019 City of Gilroy Department of Public Works 7351 Rosanna Street Gilroy, CA 95020-6197 Attn: John Gentry at JGentry@trccompanies.com Nirorn Than at Nirorn.Than@ci.gilroy.ca.us RE: City of Gilroy Project No. 15-PW-228, STPL-5034 (023) Ronan Channel Trail Project Subj: Proposed Change Order for Shoulder Backing (rev. 1) Mr. Gentry and Mr. Than, The City of Gilroy has provided Graniterock with direction to price out placement of shoulder backing at the shoulder on both sides of the new pathway. GRC’s price proposal for this added work is $28,00.00, which incorporates the purchase and placement of the shoulder backing mix to meet the standard as identified in the City’s 07.11.19 email. The work will occur after AC paving and in one move in. GRC calculates the placement of approximately 287 tons of shoulder backing distributed at both sides of the pathway two LF wide. It is our expectation that this work will be completed in two working shifts, as opposed to the one shift that we brainstormed a week back. We appreciate the opportunity to price this additional work for the City. Please feel free to contact me with any additional questions or concerns on this topic. Email: kmclean@graniterock.com Cell: (408) 858-1370 Thank you, Kyle McLean Graniterock Structures Div. Project Manager Exhibit 5 Shoulder Backing.pdf Exhibit 5 6.B.b Packet Pg. 139 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) From:Nirorn Than To:"Kyle McLean"; Gentry, John Cc:Forrest Sundquist; Rogelio Queja Subject:RE: #6274 Llagas/Ronan Channel - Post Construction Hydroseed proposal Date:Thursday, July 11, 2019 4:50:00 PM Attachments:image001.png Kyle, As discussed, please provide us a quote for placing shoulder backing material for the 2’ shoulder on both side of the trail for the entire length of the project. This shoulder backing material shall be have a compacted depth of 2”. The shoulder backing material shall conform to section 19-9 of the Caltrans 2018 Standard Specification with the following conditions: · Shoulder backing material shall be broken stone, crushed gravel, or natural rough surfaced gravel. · Sand, RAP, concrete, LCB, and CTB is not allowed. · Must have sand equivalent of 10-35 based on California Test 217. · Must be graded with the following table o Thank you, Nirorn Than Engineer Public Works Department 7351 Rosanna Street Gilroy, CA 95020 Email: Nirorn.Than@cityofgilroy.org Phone: (408) 846-0293 From: Kyle McLean [mailto:kmclean@Graniterock.com] Sent: Thursday, July 11, 2019 3:08 PM To: Gentry, John; Nirorn Than Cc: Forrest Sundquist; Rogelio Queja Subject: #6274 Llagas/Ronan Channel - Post Construction Hydroseed proposal John, Please see GRC proposal for Post Construction Hydroseed. Exhibit 5 Shoulder Backing.pdf 6.B.b Packet Pg. 140 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Thanks, Kyle McLean Exhibit 5 Shoulder Backing.pdf 6.B.b Packet Pg. 141 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Description Weight Est. HrAccepted Baseline ScheduelOriginal Schedule Material ImpactM-factor (proposed)M-factor(acceptable) Acceptable Material ImpactCIDH8248 37 May 24-Apr 3-May-$ 00Abut 13672 16 June 22-May 28-May460.47$ 0.12540.021880.0496Abut 1 West WW #1 & East WW #2 2539 11 June 22-May 28-May318.39$ 0.12540.021855.3502Abut 22426 11 June 22-May 28-May304.22$ 0.12540.021852.8868Abut 2 West WW #3 & East WW #4 2290 10 June 22-May 28-May287.17$ 0.12540.021849.922Retaining Wall 1 Footing 4493 20 June 5-Jun 15-Jun563.42$ 0.12540.021897.9474Retaining Wall 2 4149 18 July 5-Jun 27-Jun520.28$ 0.12540.021890.4482Retaining Wall 3 4774 21 July 5-Jun 25-Jun598.66$ 0.12540.0218104.0732Bridge Soffit & Girder Stems 13129 58 July 21-Jun 25-Jun1,646.38$ 0.12540.0218286.2122Bridge Deck & Curbs 5356 24 July/August 13-Jul 16-Jul671.64$ 0.12540.0218116.7608Totals51076 2265,370.63$ 933.65$ Markup (15%)140.05$ Total1,073.70$ M FactorAcceptable M-FactorDec-170.01250Jan-180.020Feb-180.01250Mar-180.0250Mar-180.0150Apr-180.010Jun-180.010.01Feb-190.010.01Sub-total material increase0.1150.029% tax0.01$ 0.0018Total Increase0.12540.02185/18/2020 Based on Nicetouch Report No. 42Exhibit 6AGraniterock Markup (15%) 161.05Total Cost $1234.75Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 142Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Date Submitted:Camblin Job No.:181426Project Name:COR #:002R1Contractor:Graniterock Date Revised:10/24/2018Attention:Dave Kennedy dkennedy@graniterock.comDescription:Material & Labor Cost Impacts for New Completion by 06/30/19 (Revised) . See Attached Revised Recap of Cost Calculations, Material Increase Letters & Labor Union Bulletins. This revised pricing is updated for new start for balance of job on April 15, 2019 and completion by June 30, 2019. This replaces COR#002 Original Submitted for Estimated Completion by 12/31/18. Material Impact:Quantity:Unit:Unit Price:Comments:Extended Price: Rebar - LBs -$ -$ Epoxy Rebar - LBs -$ -$ Wire Mesh - SF -$ -$ P.T. Cable - LBs -$ -$ Couplers - Each -$ -$ Other 1 LS 11,438.00$ 11,438.00$ 11,438.00$ Labor Impact:Quantity:Unit:Unit Price:Comments:Extended Price: Rebar - Hours -$ -$ Wire Mesh - Hours -$ -$ P.T. Cable - Hours -$ -$ Couplers - Hours -$ -$ Other 1 LS 1,189.00$ 1,189.00$ 1,189.00$ FWA Labor Impact:Quantity:Unit:Unit Price:Comments:Extended Price: Regular - Hours -$ -$ Overtime - Hours -$ Premium Portion Only -$ Doubletime - Hours -$ Premium Portion Only -$ -$ Other Impact:Quantity:Unit:Unit Price:Comments:Extended Price: Detailing - Hours -$ -$ Crane - Hours -$ -$ Delivery - Each -$ -$ Foreman Truck - Hours -$ -$ Other - Each -$ -$ -$ SUB-TOTAL 12,627.00$ P & O 15%1,894.00$ SUB-TOTAL 14,521.00$ BOND FEE 0%-$ TOTAL ADD (DEDUCT) THIS CHANGE (Previously $7,376.00)14,521.00$ Name (print): ____________________________________CO/PO #: _______________________________________ Authorized Signature: __________________________________________________________ Date: ____________________________ In accordance with our bid proposal cover sheet any and all extra work being performed on this project must be authorized with a change order number and/or written authorization PRIOR to any work being done. Please provide the appropriate change order and authorization for the above referenced item so that we may proceed accordingly and avoid any job delays. Thank you for your immediate consideration of this matter. CHANGE AUTHORIZATION: DESCRIPTION OF CHANGES AND COST IMPACT: CAMBLIN STEEL RESERVES THE RIGHT TO AMEND THIS COST PROPOSAL SHOULD ADDITIONAL COST Camblin SteelREBAR SERVICES SINCE 19544175 Cincinnati Avenue Rocklin, CA 95765 Phone: (916) 644-1300 Fax: (916) 408-6999 AND/OR SCHEDULE INFORMATION BECOME AVAILABLE OR DISCOVERED SUBSEQUENT TO THIS PROPOSAL CHANGE ORDER AUTHORIZATION**This form must be signed and returned prior to any work being performed**September 17, 2018West Llagas Creek Trail Bridge Page 1 Received11/05/2018 Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 143Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 181426 Graniterock - West Llagas Creek Trail Bridge, Gilroy Bid Date: 10/10/2017 Material & Labor Impacts with New Completion through 06/30/19 Should Material & Labor Be provided After 06/30/18 New Impacts Will Need to Be Calculated - Please see reservation of rights below. 0.2671$ 6.30$ Description of Work Weight Est. HR Shipped 2018 Material Impact Labor Impact CIDH 8248 37 24-Apr 3-May 4-May -- Abut 1 3672 16 22-May 28-May -981.00$ 101.00$ Abut 1 West WW #1 & East WW #2 2539 11 22-May 28-May -678.00$ 69.00$ Abut 2 2426 11 22-May 28-May -648.00$ 69.00$ Abut 2 West WW #3 & East WW #4 2290 10 22-May 28-May -612.00$ 63.00$ Retaining Wall 1 Footing 4493 20 5-Jun 15-Jun -1,200.00$ 126.00$ Retaining Wall 2 4149 18 5-Jun 27-Jun -1,108.00$ 113.00$ Retaining Wall 3 4774 21 5-Jun 25-Jun -1,275.00$ 132.00$ Bridge Soffit & Girder Stems 13129 58 21-Jun 25-Jun -3,506.00$ 365.00$ Bridge Deck & Curbs 5356 24 13-Jul 16-Jul -1,430.00$ 151.00$ Totals 51076 226 11,438.00$ 1,189.00$ See Coversheet for Mark-Up Material & Labor Increases: See Attached Letters & Bulletins Dec-17 0.0125$ A 07/01/18 1.75$ A Jan-18 0.0200$ A 01/01/19 2.75$ A Feb-18 0.0125$ A Sub-Total 4.50$ Mar-18 0.0250$ A %40 Burden 1.80$ Mar-18 0.0150$ A 6.30$ Apr-18 0.0100$ A Jun-18 0.0100$ A Note - Labor: If Labor Not Completed by 07/01/19, Field Est -Jul-18 to Jul-19 0.1400$ E Ironworkers will receive a $2.75 increase effective 07/01/19 0.2450$ 9% Use Tax 0.02$ Total 0.2671$ Note - Material: For estimated increases July 2018 - July 2019, used historical increases for same time period. We reserve the right to revise our submittal when actual increases are announced. Original Schedule 2018 Material Cost Increases Labor Cost IncreasesExhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 144Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Excerpt from Field Ironworkers 2017 – 2020 Agreement Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 145Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 In accordance with the provisions of the current Agreement effective July 1, 2017 through June 30, 2020 between the District Council of Iron Workers of the State of California and Vicinity and the California Ironworker Employers Council, Inc., we take this means of notifying you of the changes in our Agreement. Below is a brief summary of changes effective June 1, 2018 and July 1, 2018: Summary Sheet 1) 6/1/18 - The $.25 IMPACT employer contribution is moved to Vacation / Personal Time Off (PTO) Plan. 2) 7/1/18 Increase – California & Nevada Except Bay Area Region Counties: Alameda, Contra Costa, San Mateo, Santa Clara and San Francisco • $2.00 has been allocated to: Wages $1.00, Annuity Trust Fund $.70, Vacation Trust Fund $.30. 3) 7/1/18 Increase – Bay Area Region Counties Only: Alameda, Contra Costa, San Mateo, Santa Clara and San Francisco. • $1.75 has been allocated to: Wages $.75, Annuity Trust Fund $.70, Vacation Trust Fund $.30. 4) Congestion Zone Fee: • Contra Costa effective 7/1/18 - $9.00/day • City of Los Angeles 7/1/18 - $1.00/day 5) The Master Labor Agreement booklets include the 7/1/18 allocation. See attachments for clarification. Any questions should be directed to your Association or Local. California Field Iron Workers Administrative Trust Linda Mayrand Administrator Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 146Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER ** (BAY AREA REGION COUNTIES) ** REINFORCING, STRUCTURAL & ORNAMENTAL ALL AWARDING AGENCIES, EMPLOYERS, CONTRACTORS AND LABOR COUNCILS In accordance with the provisions of the current Agreement effective July 1, 2017 through June 30, 2020 between the District Council of Iron Workers of the State of California and Vicinity and the California Ironworker Employers Council, Inc., we take this means of notifying you of the changes in our Agreement effective July 1, 2018. The monetary increase of $1.75 per hour effective July 1, 2018 has been allocated by the Union to wages and trust fund contributions as follows: WAGES (Section 7.) Effective July 1, 2018, the minimum hourly wage rate is increased $.75 per hour for each hour paid for and/or worked for the following Counties: Alameda, Contra Costa, San Mateo, Santa Clara and San Francisco. Reinforcing, Structural & Ornamental………………………………………………………$38.25 per hour The Foremen’s rate remains the same. A Foremen shall be paid not less than 10% more than the regular hourly rate of the highest journeyman Iron Worker classification over which they have supervision. To the above wage rates the Vacation Contribution is to be added to figure gross wages for tax purposes. APPRENTICESHIP-RETRAINING FUND (Section 10.) The contribution rate to the Apprenticeship-Retraining Fund remains the same for each hour paid for and/or worked. Apprenticeship-Retraining Fund……………………………………………………………………$.72 per hour VACATION/PERSONAL TIME OFF (PTO) PLAN (Section 11.) Effective July 1, 2018, the contribution rate to the Vacation/Personal Time Off (PTO) Plan is increased $.30 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Vacation/Personal Time Off (PTO) Plan………………………………………………………$4.55 per hour WELFARE PLAN (Section 12.) The contribution rate to the Welfare Plan remains the same for each hour paid for and/or worked. Welfare Plan………………………………………………………………………………………………$9.55 per hour (Over) Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 147Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER ** (BAY AREA REGION COUNTIES) ** REINFORCING, STRUCTURAL & ORNAMENTAL PENSION PLAN (Section 13.) The contribution rate to the Pension Plan remains the same for each hour paid for and/or worked. Pension Plan………………………………………………………………………………………………$13.32 per hour ADMINISTRATIVE TRUST (Section 14A.) The contribution rate to the Administrative Trust remains the same for each hour paid for and/or worked. Administrative Trust………………………………………………………………………………………$.03 per hour LABOR MANAGEMENT COOPERATIVE TRUST (Section 14B.) The contribution rate to the Labor Management Cooperative remains the same for each hour paid for and/or worked. Labor Management Cooperative Trust……………………………………………………..……$.34 per hour IRONWORKER MANAGEMENT PROGRESSIVE ACTION COOPERATIVE TRUST (IMPACT) (Section 14C.) The contribution rate to the Ironworkers Management Progressive Action Cooperative Trust (IMPACT) remains the same for each hour paid for and/or worked. IMPACT…………………………………………………………………………………….……………………$.00 per hour IRONWORKERS NEGOTIATED WORKERS’ COMPENSATION PROGRAM (Section 24N-2.) The contribution rate to the Ironworkers Negotiated Workers’ Compensation Program remains the same for each hour paid for and/or worked. Ironworkers Negotiated Workers’ Compensation Program…………………………$.035 per hour ANNUITY FUND (Section 16.) Effective July 1, 2018, the contribution rate to the Annuity Fund is increased $.70 per hour for each hour paid for and/or worked. Annuity Trust Fund……………………………………………………………………………………$2.91 per hour CONGESTION ZONE FEE: Effective July 1, 2018, add Contra Costa County................................ $9.00/day The total monetary increase of $2.75 per hour effective January 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to January 1, 2019. The total monetary increase of $2.75 per hour effective July 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to July 1, 2019. California Field Iron Workers Administrative Trust Linda Mayrand Administrator Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 148Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER ** (Except BAY AREA REGION COUNTIES) ** REINFORCING, STRUCTURAL & ORNAMENTAL ALL AWARDING AGENCIES, EMPLOYERS, CONTRACTORS AND LABOR COUNCILS In accordance with the provisions of the current Agreement effective July 1, 2017 through June 30, 2020 between the District Council of Iron Workers of the State of California and Vicinity and the California Ironworker Employers Council, Inc., we take this means of notifying you of the changes in our Agreement effective July 1, 2018. The monetary increase of $2.00 per hour effective July 1, 2018 has been allocated by the Union to wages and trust fund contributions as follows: WAGES (Section 7.) Effective July 1, 2018, the minimum hourly wage rate is increased $1.00 per hour for each hour paid for and/or worked. For California and Nevada except the following Counties: Alameda, Contra Costa, San Mateo, Santa Clara and San Francisco. Reinforcing, Structural & Ornamental………………………………………..……………$38.00 per hour The Foremen’s rate remains the same. A Foremen shall be paid not less than 10% more than the regular hourly rate of the highest journeyman Iron Worker classification over which they have supervision. To the above wage rates the Vacation Contribution is to be added to figure gross wages for tax purposes. APPRENTICESHIP-RETRAINING FUND (Section 10.) The contribution rate to the Apprenticeship-Retraining Fund remains the same for each hour paid for and/or worked. Apprenticeship-Retraining Fund…………………..……………………………….………………$.72 per hour VACATION/PERSONAL TIME OFF(PTO) PLAN (Section 11.) Effective July 1, 2018, the contribution rate to the Vacation/Personal Time Off (PTO) Plan is increased $.30 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Vacation/Personal Time Off (PTO) Plan ………………………………….…………………$4.55 per hour WELFARE PLAN (Section 12.) The contribution rate to the Welfare Plan remains the same for each hour paid for and/or worked. Welfare Plan…………………………………………………………………………….…………………$9.55 per hour (Over) Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 149Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER ** (Except BAY AREA REGION COUNTIES) ** REINFORCING, STRUCTURAL & ORNAMENTAL PENSION PLAN (Section 13.) The contribution rate to the Pension Plan remains the same for each hour paid for and/or worked. Pension Plan………………………………………………………………………………………………$13.32 per hour ADMINISTRATIVE TRUST (Section 14A.) The contribution rate to the Administrative Trust remains the same for each hour paid for and/or worked. Administrative Trust………………………………………………………….…………………………$.03 per hour LABOR MANAGEMENT COOPERATIVE TRUST (Section 14B.) The contribution rate to the Labor Management Cooperative remains the same for each hour paid for and/or worked. Labor Management Cooperative Trust…………………………………………………………$.34 per hour IRONWORKER MANAGEMENT PROGRESSIVE ACTION COOPERATIVE TRUST (IMPACT) (Section 14C.) The contribution rate to the Ironworkers Management Progressive Action Cooperative Trust (IMPACT) remains the same for each hour paid for and/or worked. IMPACT………………………………………………….………………………………………………………$.00 per hour IRONWORKERS NEGOTIATED WORKERS’ COMPENSATION PROGRAM (Section 24N-2.) The contribution rate to the Ironworkers Negotiated Workers’ Compensation Program remains the same for each hour paid for and/or worked. Ironworkers Negotiated Workers’ Compensation Program……………………..…$.035 per hour ANNUITY FUND (Section 16.) Effective July 1, 2018, the contribution rate to the Annuity Fund is increased $.70 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Annuity Trust Fund……………………………………………………………………………...……$2.91 per hour CONGESTION ZONE FEE: Effective July 1, 2018, add City of Los Angeles................................ $1.00/day The total monetary increase of $2.00 per hour effective January 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to January 1, 2019. The total monetary increase of $2.25 per hour effective July 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to July 1, 2019. California Field Iron Workers Administrative Trust Linda Mayrand Administrator Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 150Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER FENCE ERECTORS ** (Bay Area Region Counties) ** ALL AWARDING AGENCIES, EMPLOYERS, CONTRACTORS AND LABOR COUNCILS In accordance with the provisions of the current Agreement effective July 1, 2017 through June 30, 2020 between the District Council of Iron Workers of the State of California and Vicinity and the California Ironworker Employers Council, Inc., we take this means of notifying you of the changes in our Agreement effective July 1, 2018. The monetary increase of $1.75 per hour effective July 1, 2018 has been allocated by the Union to wages and trust fund contributions as follows: WAGES (Section 7.) Effective July 1, 2018, the minimum hourly wage rate is increased $.75 per hour for each hour paid for and/or worked for the following Counties: Alameda, Contra Costa, San Mateo, Santa Clara and San Francisco. The new wage rate is as follows: Fence Erectors…………………………………………….……………………………….……………$31.83 per hour The Foremen’s rate remains the same. A Foremen shall be paid not less than 10% more than the regular hourly rate of the highest journeyman Iron Worker classification over which they have supervision. To the above wage rates the Vacation Contribution is to be added to figure gross wages for tax purposes. APPRENTICESHIP-RETRAINING FUND (Section 10.) The contribution rate to the Apprenticeship-Retraining Fund remains the same for each hour paid for and/or worked. Apprenticeship-Retraining Fund………………….……………………………..……………..…$.51 per hour VACATION/PERSONAL TIME OFF (PTO) PLAN (Section 11.) Effective July 1, 2018, the contribution rate to Vacation/Personal Time Off (PTO) Plan is increased $.30 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Vacation/Personal Time Off (PTO) Plan ……….……………………………………………$3.17 per hour WELFARE PLAN (Section 12.) The contribution rate to the Welfare Plan remains the same for each paid for and/or worked. Welfare Plan…………………………….………………………………………………….………………$7.38 per hour (Over) Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 151Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER FENCE ERECTORS ** (Bay Area Region Counties) ** PENSION PLAN (Section 13.) The contribution rate to the Pension Plan remains the same for each hour paid for and/or worked. Pension Plan………………………………………………………………..……….………………...……$8.99 per hour ADMINISTRATIVE TRUST (Section 14A.) The contribution rate to the Administrative Trust remains the same for each hour paid for and/or worked. Administrative Trust…………………………………………………..…………………………………$.03 per hour LABOR MANAGEMENT COOPERATIVE TRUST (Section 14B.) The contribution rate to the Labor Management Cooperative Trust remains the same for each hour paid for and/or worked. Labor Management Cooperative Trust……………………………..….…………………………$.01 per hour IRONWORKER MANAGEMENT PROGRESSIVE ACTION COOPERATIVE TRUST (IMPACT) (Section 14C.) The contribution rate to the Labor Management Progressive Action Cooperative Trust (IMPACT) remains the same for each hour paid for and/or worked. IMPACT…………………………………………………………………………………….…..………………$.00 per hour ANNUITY FUND (Section 16.) Effective July 1, 2018, the contribution rate to the Annuity Fund is increased $.70 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Annuity Trust Fund…….………………………………………………………………..………………$2.36 per hour IRONWORKERS NEGOTIATED WORKERS’ COMPENSATION PROGRAM (Section 24N-2.) The contribution rate to the Ironworkers Negotiated Workers’ Compensation Program remains the same for each hour paid for and/or worked. Ironworkers Negotiated Workers’ Compensation Program…………………..……$.035 per hour CONGESTION ZONE FEE: Effective July 1, 2018, add Contra Costa County................................ $9.00/day The total monetary increase of $2.75 per hour effective January 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to January 1, 2019. The total monetary increase of $2.75 per hour effective July 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to July 1, 2019. California Field Iron Workers Administrative Trust Linda Mayrand Administrator Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 152Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER FENCE ERECTORS ** (Except Bay Area Region Counties) ** ALL AWARDING AGENCIES, EMPLOYERS, CONTRACTORS AND LABOR COUNCILS In accordance with the provisions of the current Agreement effective July 1, 2017 through June 30, 2020 between the District Council of Iron Workers of the State of California and Vicinity and the California Ironworker Employers Council, Inc., we take this means of notifying you of the changes in our Agreement effective July 1, 2018. The monetary increase of $2.00 per hour effective July 1, 2018 has been allocated by the Union to wages and trust fund contributions as follows: WAGES (Section 7.) Effective July 1, 2018, the minimum hourly wage rate is increased $1.00 per hour for each hour paid for and/or worked. For California and Nevada except the following Counties: Alameda, Contra Costa, San Mateo, Santa Clara and San Francisco. The new wage rate is as follows: Fence Erectors……………….………………………………………………….………………………$31.58 per hour The Foremen’s rate remains the same. A Foremen shall be paid not less than 10% more than the regular hourly rate of the highest journeyman Iron Worker classification over which they have supervision. To the above wage rates the Vacation Contribution is to be added to figure gross wages for tax purposes. APPRENTICESHIP-RETRAINING FUND (Section 10.) The contribution rate to the Apprenticeship-Retraining Fund remains the same for each hour paid for and/or worked. Apprenticeship-Retraining Fund………………………………..……………………………………$.51 per hour VACATION/PERSONAL TIME OFF(PTO) PLAN (Section 11.) Effective July 1, 2018, the contribution rate to Vacation/Personal Time Off (PTO) Plan is increased $.30 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Vacation/Personal Time Off (PTO) Plan …………………………..…………………………$3.17 per hour WELFARE PLAN (Section 12.) The contribution rate to the Welfare Plan remains the same for each paid for and/or worked. Welfare Plan………………………………….…………………………………………..…………………$7.38 per hour (OVER) Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 153Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) June 1, 2018 JOURNEYMAN IRON WORKER FENCE ERECTORS ** (Except Bay Area Region Counties) ** PENSION PLAN (Section 13.) The contribution rate to the Pension Plan remains the same for each hour paid for and/or worked. Pension Plan………………………………………………………………….……………………………$8.99 per hour ADMINISTRATIVE TRUST (Section 14A.) The contribution rate to the Administrative Trust remains the same for each hour paid for and/or worked. Administrative Trust…………………………………….………………………………………………$.03 per hour LABOR MANAGEMENT COOPERATIVE TRUST (Section 14B.) The contribution rate to the Labor Management Cooperative Trust remains the same for each hour paid for and/or worked. Labor Management Cooperative Trust…………………………………………………………$.01 per hour IRONWORKER MANAGEMENT PROGRESSIVE ACTION COOPERATIVE TRUST (IMPACT) (Section 14C.) The contribution rate to the Labor Management Progressive Action Cooperative Trust(IMPACT) remains the same for each hour paid for and/or worked. IMPACT…………………………………………………………………………………………………………$.00 per hour ANNUITY FUND (Section 16.) Effective July 1, 2018, the contribution rate to the Annuity Fund is increased $.70 per hour for each hour paid for and/or worked. The new contribution rate is as follows: Annuity Trust Fund………………………………………………………………………………………$2.36 per hour IRONWORKERS NEGOTIATED WORKERS’ COMPENSATION PROGRAM (Section 24N-2.) The contribution rate to the Ironworkers Negotiated Workers’ Compensation Program remains the same for each hour paid for and/or worked. Ironworkers Negotiated Workers’ Compensation Program………………..………$.035 per hour CONGESTION ZONE FEE: Effective July 1, 2018, add City of Los Angeles................................ $1.00/day The total monetary increase of $2.00 per hour effective January 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to January 1, 2019. The total monetary increase of $2.25 per hour effective July 1, 2019 shall be allocated by the Union to wages and/or trust fund contributions prior to July 1, 2019. California Field Iron Workers Administrative Trust Linda Mayrand Administrator Exhibit 6A Camblin Steel Escalation -City Comments.pdf6.B.bPacket Pg. 154Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATIONE.W.LSUPCASEWB50.0EXTRA WORK BILL-TITLE PAGEA.C.FA UPLSFA+ -BR Flag* 50%WorkSubSwitchDelayR/WPartneringCEM-4902A (NEW 7/94) CT# 7541-3496-715-PW-228007 1 2ofPageContract No. CCO No. Report No.Date Performed03Ross Recreation Equipment - Price Escalation8/05/19N+ X N N N% Standard Mark-upTotal Equipment & Materials392.27392.27Subtotal Equipment & Materials (A) + (B)0.00341.10Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup10% of Mark-up on Subcontracted Work (Only)Material Charges CEM-4902DTotal Regular Labor (C)Signature(Resident Engineer)(Resident Engineer's Use Only)In Case of Question:Attached to This Bill Are:02Cont. Rpt. No.Con. Job No.Date of ReportTotal Materials (B)% Standard MarkupTotal Other Expenses (F)0.00Subtotal Regular & Premium (C+D)0.0051.170.000.00Total Equipment & Materials + Labor0.000.000.0010Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge0.00Total Subsistence (E)0.000.000.0015392.270.00392.27Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-UpTotal Equipment (A)Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)341.10Description of Work% Regular Labor SurchargeLabor Charges CEM-4902BEquipment Charges CEM-4902C15Total Equipment & Materials (A) + (B) + Standard Mark-upTotal Premium Labor (D)% Premium Labor SurchargeGrand TotalWork Performed ByGranite Rock CompanySignature(Prime Contractor's Representative)408-574-1467Mariana VieraBusiness PhoneName017/18/19 6274 50.0FM 94 1992 M White- Data EntryCanary- Resident EngineerPink- Contractor(After Approval)Goldenrod- ContractorEWBills.comFor Resident Engineer's Use OnlyNew BillResubmittalApproved for PaymentReturned for CorrectionDate ReceivedDate of ActionExhibit 6B Bench Escalation.pdfExhibit 6B6.B.bPacket Pg. 155Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) +08STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATIONE.W.LSUP SWCASEWB50.0EXTRA WORK BILL (SHORT FORM)A.C.FA UPLSFA+ -BRFlag50%WorkSubSwitchDelayR/W Partnering Labor WCI ClassGranite Rock CompanyCEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-815-PW-228007Contract No. CCO No. Report No.Date PerformedWCI Rate7/18/19 8/05/19Work Performed ByDescription of Work1003Ross Recreation Equipment - Price Escalation252407Units RateRateHrsOvertime HoursDate of ActionDate ReceivedUnit Cost or Net PayInvoice DescriptionUnitsHrsLabor NameCraft IDInt38373634LastRateSubsistence35Labor Regular Hours4039Signature(Resident Engineer)(Resident Engineer's Use Only)In Case of Question Contact:09Mo/Day/YrRoss Recreation7/18/19060504New BillHoursHoursRegularAttachCode02Cont. Rpt. No.Cost Job No.Date of ReportPaymentResubmittalApproved forEquipment DescriptionMakeVendor NameInvoice NumberVendor NameCorrectionReturned forInvoice DescriptionUnitsUnit Cost or Net PayPrice Escalation341.101.000Invoice NumberMo/Day/YrS50618ClassOvertimeEquip ID NumberSURSignature(Prime Contractor's Representative)Mariana Viera 408-574-1467Business PhoneName01NNXN N 106274 50.0FM 94 2020 M White- Data EntryCanary- Resident EngineerPink- Contractor(After Approval)Goldenrod- ContractorEWTouch - EWBills.comFor Resident Engineers Only$392.27Equipment ChargesMaterial and/or Work Done by Specialist or Lump Sum or Unit Price Payments$392.27Labor ChargesExhibit 6B Bench Escalation.pdf6.B.bPacket Pg. 156Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Date 8/5/2019 Invoice Number I15479 Bill To: Granite Rock Company 120 Granite Rock Way San Jose, CA 95136 Ship To: West Llagas Creek Trail Rogers Lane & Lewis Street Gilroy, California 95020 Customer Auth/PO # CC Terms 25% On Order/Balance Net 30 Due Date 9/4/2019 Salesperson CH re West Llagas Creek Benches Total Balance Due Subtotal Sales Tax (9.0%) Payments/Credits INVOICE Please Remit Payment to: Ross Recreation Equipment, Inc. 100 Brush Creek Road, #206 Santa Rosa, CA 95404 Tax ID 68-0103540 / Contractors License 520752 / DIR 1000003500 Ross Recreation Equipment, Inc. 100 Brush Creek Road, #206 Santa Rosa, California 95404 accounting@rossrec.com 707.538.3800 Item Description Invoi...Rate AmountQty 58-60 DuMor 58-60 Cast Bench, 6' Length, (2) Armrests, Surface Mount, w/ 2" x 10" Plaque Insert Only, GREEN 2.00 1,315.00 2,630.00T2.00 Freight Freight 24 hr call Forest Sundquiest @ (530) 919-8758 1.00 592.00 592.001.00 $3,458.70 $0.00 $3,222.00 $236.70 -$3,458.70 Exhibit 6B Bench Escalation.pdf 6.B.b Packet Pg. 157 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Gilroy, California 95020 United States Ship To West Llagas Creek TrailShip To Name 4-6 weeksEst Lead Time 6/8/2019Quote Exp Date 3/8/2019Quote Date 00023621Quote Number 120 Granite Rock Way San Jose, California 95136 United States Bill To Granite Rock CompanyBill To Name West Llagas Creek Trail BenchesQuote Name West Llagas Creek BenchesOpportunity Name 100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 707.538.3800 • f 707.538.3826 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 caseyh@rossrec.comEmail Casey HilbertPrepared By Signature _________________________________ Name ____________________________________ Title _____________________________________ Date _____________________________________ Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection, or safety surfacing unless otherwise noted. Please confirm shipping address prior to placing order. Deposits may be required before order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote, approval of this quote agrees to those terms. If ordering or shipping materials in 2019, please add 3-6% to materials for anticipated price increase. If this is for a BID, it is the responsibility of the General Contractor bidding to adjust their bid to accommodate anticipated pricing. $3,458.70Total $592.00Freight Amount $0.00Labor Total $236.70Tax Amount $2,630.00Materials Amount 25% On Order/Balance Net 30Credit Terms 9.0000%Tax Rate Santa Clara CountyCounty/ City Tax Quantity Product Product Description Sales Price Total Price 2.00 58-60 DuMor 58-60 Cast Bench, 6' Length, (2) Armrests, Surface Mount, w/ 2" x 10" Plaque Insert Only, PC Color TBD $1,315.00 $2,630.00 Total Quote Amounts Notes to Customer Exhibit 6B Bench Escalation.pdf 6.B.b Packet Pg. 158 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) TBD Gilroy, California 95020 United States Ship To West Llagas Creek TrailShip To Name 4-6 weeksEst Lead Time 12/19/2017Quote Exp Date 9/19/2017Quote Date West Llagas Creek Trail BenchQuote Name West Llagas Creek BenchOpportunity Name 00023621Quote Number 120 Granite Rock Way San Jose, California 95136 United States Bill To Granite Rock CompanyBill To Name 100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 707.538.3800 • f 707.538.3826 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 caseyh@rossrec.comEmail Casey HilbertPrepared By Signature _________________________________ Name ____________________________________ Title _____________________________________ Date _____________________________________ Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection, or safety surfacing unless otherwise noted. Deposits may be required before order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote, approval of this quote agrees to those terms. If ordering or shipping materials in 2018, please add 3-6% to materials for anticipated price increase. If this is for a BID, it is the responsibility of the General Contractor bidding to adjust their bid to accommodate anticipated pricing. $3,117.60Total $458.00Freight Amount $0.00Labor Total $219.60Tax Amount $2,440.00Materials Amount 25% On Order/Balance Net 30Credit Terms 9.0000%Tax Rate Santa Clara CountyCounty/ City Tax Quantity Product Product Description Sales Price Total Price 2.00 58-60 DuMor 58-60 Cast Bench, 6' Length, (2) Armrests, Surface Mount, w/ 2" x 10" Plaque Insert Only, Colors TBD $1,220.00 $2,440.00 Total Quote Amounts Notes to Customer Exhibit 6B Bench Escalation.pdf 6.B.b Packet Pg. 159 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 51.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Graniterock Class II AB 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 1,632.851,632.85 Subtotal Equipment & Materials (A) + (B)0.001,419.87 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 212.98 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 1,632.85 0.00 1,632.85 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)1,419.87 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 10/11/18 6274 51.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6C CL2 AB Escalation.pdf Exhibit 6C 6.B.b Packet Pg. 160 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 51.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 10/11/18 12/09/19 Work Performed By Description of Work 10 03 Graniterock Class II AB 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrGranite Rock Company 10/11/18 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayClass II AB 1,419.871.000 Invoice Number Mo/Day/Yr Q155877 Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 11627451.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $1,632.85 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $1,632.85 Labor Charges Exhibit 6C CL2 AB Escalation.pdf 6.B.b Packet Pg. 161 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) #6274 CCO TRACKER Nicetouch EWB #Work Ticket CCO#CCO Descrip. Date Performed Description Tons Delta Extra Work Bill Amount 9 Class 2 AB 7/29/2019 $7.50/ton vs. $6.50/ton 18.56 $ 1.00 $ 18.56 9 Class 2 AB 7/30/2019 $7.50/ton vs. $6.50/ton 687.64 $ 1.00 $ 687.64 9 Class 2 AB 7/31/2019 $7.50/ton vs. $6.50/ton 517.15 $ 1.00 $ 517.15 9 Class 2 AB 8/2/2019 $7.50/ton vs. $6.50/ton 196.52 $ 1.00 $ 196.52 TOTAL Class 2 AB 1419.87 $1,419.87 Alissa Exhibit 6C CL2 AB Escalation.pdf 6.B.b Packet Pg. 162 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 026 CLASS 1 TYPE 'B' PERMEABLE-026 70.00 $ 22.00 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 368 Structural Backfill Material 532.00 $ 10.50 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 784 1/2" Hot Mix Asphalt R15 604.00 $ 66.00Tons 10/03/2017 - 12/31/2018365 Blomquist St., RWC 785 3/4" Hot Mix Asphalt R15 1,005.00 $ 65.00Tons 10/03/2017 - 12/31/2018365 Blomquist St., RWC TR Transfer - Hourly 0.00 $ 110.00HR 10/03/2017 - 12/31/2018Transportation SD Super Dump - Hourly 0.00 $ 115.00HR 10/03/2017 - 12/31/2018Transportation 033 3/4 Class 2 AGG Base 110-033 1,550.00 $ 11.00 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 036 Class 2 Base Rock Rcl 110-036 1,550.00 $ 6.50 $ 9.75Tons 10/03/2017 - 12/31/2018 SUbject to availability Quarry Road, Aromas Terms & Conditions: *** Products quoted are subject to applicable sales tax. *** Unless otherwise stated, all products except ready-mix concrete are quoted FOB plant of origin. *** Quote does not include any QC/QA testing by Graniterock. *** Quote is based upon Graniterock’s standard hours of operation. Products can be made available during other hours, including nights and weekends, for an additional charge. *** Due to unpredictable energy costs and availability, Graniterock (1) reserves the right to modify or cancel this quote at any time due to increases of more than 5% in the cost of natural gas, electricity, or petroleum products used in the manufacture or distribution of the materials, and (2) is not responsible for delays or non-performance caused by energy shortages. *** Graniterock reserves the right to modify or cancel this quote at any time in the event of a shortage of raw materials or labor dispute. Quantity Effective DatesUnit PriceDescriptionItem Freight Quotation To: David Kennedy Graniterock Construction Division dkennedy@graniterock.com Job Name: West Llagas Creek From: Don Barrett dbarrett@graniterock.com PO Box 699 Aromas, CA 95004 Cell: 408-672-8110 Office: 831-768-2309 Fax: 831-768-2408 Quote Number: 142756 Quote Date: 9/29/2017 Bid Date: 10/03/2017 0:00 AM Branch This quote replaces: 142746 All Hot Mix Asphalt prices below are based on a liquid asphalt refinery posted price of $350.00 per ton. A surcharge (LAS) of $.30 per ton will be added for each $5 increase in liquid asphalt. Exhibit 6C CL2 AB Escalation.pdf 6.B.b Packet Pg. 163 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6C CL2 AB Escalation.pdf 6.B.b Packet Pg. 164 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Di sc Sale CustomerName 110 7/29/19 1819608 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1819938 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1819945 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1819956 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1819958 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1819966 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1819998 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820012 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820014 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820015 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820030 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820031 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820037 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820038 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820042 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820044 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820046 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820048 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820052 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820070 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820074 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820112 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820114 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820132 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820135 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820139 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820147 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820173 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820186 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820211 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820260 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820267 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820276 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820280 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820308 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820316 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820329 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820347 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/30/19 1820357 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820542 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820554 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820555 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820559 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820573 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820574 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820589 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820593 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820604 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division [036] Class 2 Base Rock Rcl 110-036 19.00 [036] Class 2 Base Rock Rcl 110-036 19.03 [036] Class 2 Base Rock Rcl 110-036 14.97 [036] Class 2 Base Rock Rcl 110-036 15.65 [036] Class 2 Base Rock Rcl 110-036 18.66 [036] Class 2 Base Rock Rcl 110-036 14.71 [036] Class 2 Base Rock Rcl 110-036 14.97 [036] Class 2 Base Rock Rcl 110-036 14.45 [036] Class 2 Base Rock Rcl 110-036 19.29 [036] Class 2 Base Rock Rcl 110-036 19.12 [036] Class 2 Base Rock Rcl 110-036 17.08 [036] Class 2 Base Rock Rcl 110-036 21.03 [036] Class 2 Base Rock Rcl 110-036 19.45 [036] Class 2 Base Rock Rcl 110-036 19.61 [036] Class 2 Base Rock Rcl 110-036 16.81 [036] Class 2 Base Rock Rcl 110-036 18.86 [036] Class 2 Base Rock Rcl 110-036 15.59 [036] Class 2 Base Rock Rcl 110-036 18.23 [036] Class 2 Base Rock Rcl 110-036 19.95 [036] Class 2 Base Rock Rcl 110-036 19.01 [036] Class 2 Base Rock Rcl 110-036 18.93 [036] Class 2 Base Rock Rcl 110-036 19.10 [036] Class 2 Base Rock Rcl 110-036 18.10 [036] Class 2 Base Rock Rcl 110-036 15.40 [036] Class 2 Base Rock Rcl 110-036 15.48 [036] Class 2 Base Rock Rcl 110-036 19.10 [036] Class 2 Base Rock Rcl 110-036 15.48 [036] Class 2 Base Rock Rcl 110-036 21.35 16.45 [036] Class 2 Base Rock Rcl 110-036 19.01 [036] Class 2 Base Rock Rcl 110-036 16.32 [036] Class 2 Base Rock Rcl 110-036 16.95 [036] Class 2 Base Rock Rcl 110-036 [036] Class 2 Base Rock Rcl 110-036 18.02 [036] Class 2 Base Rock Rcl 110-036 21.14 [036] Class 2 Base Rock Rcl 110-036 16.45 [036] Class 2 Base Rock Rcl 110-036 16.75 [036] Class 2 Base Rock Rcl 110-036 19.80 [036] Class 2 Base Rock Rcl 110-036 15.83 [036] Class 2 Base Rock Rcl 110-036 19.65 [036] Class 2 Base Rock Rcl 110-036 19.75 [036] Class 2 Base Rock Rcl 110-036 18.81 [036] Class 2 Base Rock Rcl 110-036 19.28 [036] Class 2 Base Rock Rcl 110-036 15.48 [036] Class 2 Base Rock Rcl 110-036 18.20 [036] Class 2 Base Rock Rcl 110-036 18.40 [036] Class 2 Base Rock Rcl 110-036 16.33 [036] Class 2 Base Rock Rcl 110-036 15.13 [036] Class 2 Base Rock Rcl 110-036 18.56 Account CodePrice Graniterock - Crystal Enterprise R378b Intracompany Job Cost report (Pavex only) Printed: 11/7/2019 10:30:39AM Date range selected: From: 3/1/2019 To: 11/7/2019 Customer/s Selected: Soure Branch selected: Job selected: Branch Date Number [JobNOS #] Job #Description Qty UOM Exhibit 6C CL2 AB Escalation.pdf 6.B.b Packet Pg. 165 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 110 7/31/19 1820634 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820640 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820642 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820646 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820649 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820686 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820689 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820693 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820705 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820716 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820717 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820722 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820727 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820763 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820764 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820770 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820774 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820787 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820790 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820792 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820793 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 7/31/19 1820800 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821657 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821659 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821706 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821707 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821773 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821774 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821799 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division 110 8/2/19 1821804 6274 Tons 7.50$ ICP 6274.5890.340010 Graniterock Construction Division e CONFIDENTIAL PROPERTY OF GRANITEROCK 3 [036] Class 2 Base Rock Rcl 110-036 24.73 [036] Class 2 Base Rock Rcl 110-036 24.72 [036] Class 2 Base Rock Rcl 110-036 24.80 [036] Class 2 Base Rock Rcl 110-036 24.55 [036] Class 2 Base Rock Rcl 110-036 24.50 [036] Class 2 Base Rock Rcl 110-036 24.59 [036] Class 2 Base Rock Rcl 110-036 24.15 [036] Class 2 Base Rock Rcl 110-036 24.48 [036] Class 2 Base Rock Rcl 110-036 15.73 [036] Class 2 Base Rock Rcl 110-036 15.71 [036] Class 2 Base Rock Rcl 110-036 15.87 [036] Class 2 Base Rock Rcl 110-036 19.43 [036] Class 2 Base Rock Rcl 110-036 16.29 [036] Class 2 Base Rock Rcl 110-036 15.69 [036] Class 2 Base Rock Rcl 110-036 19.07 [036] Class 2 Base Rock Rcl 110-036 19.54 [036] Class 2 Base Rock Rcl 110-036 16.85 [036] Class 2 Base Rock Rcl 110-036 15.52 [036] Class 2 Base Rock Rcl 110-036 15.77 [036] Class 2 Base Rock Rcl 110-036 15.33 [036] Class 2 Base Rock Rcl 110-036 19.46 [036] Class 2 Base Rock Rcl 110-036 16.85 [036] Class 2 Base Rock Rcl 110-036 15.86 [036] Class 2 Base Rock Rcl 110-036 15.64 [036] Class 2 Base Rock Rcl 110-036 19.10 [036] Class 2 Base Rock Rcl 110-036 19.78 [036] Class 2 Base Rock Rcl 110-036 14.47 [036] Class 2 Base Rock Rcl 110-036 14.67 [036] Class 2 Base Rock Rcl 110-036 14.52 [036] Class 2 Base Rock Rcl 110-036 17.48 Exhibit 6C CL2 AB Escalation.pdf 6.B.b Packet Pg. 166 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 52.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Concrete Escalation 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 3,506.663,506.66 Subtotal Equipment & Materials (A) + (B)0.003,049.27 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902DX Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 457.39 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 3,506.66 0.00 3,506.66 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)3,049.27 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 3/14/18 6274 52.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6D Concrete Escalation.pdf Exhibit 6D 6.B.b Packet Pg. 167 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION CASEWB 52.0 EXTRA WORK BILL - MATERIAL CHARGES MATERIAL and/or WORK done by specialistDC-CEM-4902D (NEW 7/94) CT# 7541-3499-3 Page 999or LUMP SUM or UNIT PRICE PAYMENTS OF2 215-PW-228 Contract No.CCO No.Report No. Mo/Day/Yr Unit Cost or Net Pay Extended Total Vendor Name Don Chapin Company 5/10/19QUOTE 2,027.401.0004500 PSI Invoice Number Mo/Day/Yr Don Chapin Company QUOTE 6/17/19 Extended TotalInvoice Description Unit Cost or Net PayUnits 697.604000 PSI 1.000 697.60 Vendor Name Invoice Number Mo/Day/Yr 3/14/18Don Chapin Company QUOTE Extended Total 324.27Invoice Description Unit Cost or Net PayUnitsMinor Concrete 1.000 324.27 Vendor Name Invoice Number Mo/Day/Yr 30 Invoice Description Units Unit Cost or Net Pay Extended Total Vendor Name Invoice Number Mo/Day/Yr 31 Extended TotalInvoice Description Unit Cost or Net PayUnits 32 Invoice Description Units Unit Cost or Net Pay Extended Total Vendor Name Invoice Number Mo/Day/Yr 33 Invoice Description Mo/Day/Yr Vendor Name Invoice Number Mo/Day/Yr Invoice Description Units Unit Cost or Net Pay Extended Total Mo/Day/YrVendor Name Invoice Number Vendor Name Invoice Number Mo/Day/Yr Invoice Description Invoice Number Invoice Description Units Unit Cost or Net Pay Extended Total 27 Extended TotalInvoice Description Unit Cost or Net PayUnits 26 25 Units 2,027.40 24 Vendor Name 29 Extended Total Vendor Name Invoice Number Unit Cost or Net PayUnits 28 Signature of Resident Engineer Invoice 3,049.27Total (B) Signature of Prime Contractors Representative FM 94 1986 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 168 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) CCO Descrip. Date Performed Description CY Delta Taskcode Extra Work Bill Amount 4500 psi, Cast in Place 5/10/2019 $139.52/cy vs $155.87/cy 50 $ 16.35 $ 817.50 4500 psi, Cast in Place 6/3/2019 $139.52/cy vs $155.87/cy 35 $ 16.35 $ 572.25 4500 psi, Cast in Place 6/10/2019 $139.52/cy vs $155.87/cy 30 $ 16.35 $ 490.50 4500 psi, Cast in Place 6/28/2019 $139.52/cy vs $155.87/cy 9 $ 16.35 $ 147.15 TOTAL 4500 psi, Cast in Place 124 $2,027.40 4000 psi, Cast in Place 6/17/2019 $137.34/cy vs $142.79/cy 100 $ 5.45 $ 545.00 4000 psi, Cast in Place 6/28/2019 $137.34/cy vs $142.79/cy 28 $ 5.45 $ 152.60 TOTAL 4000 psi, Cast in Place (Structural 128 $697.60 Minor Concrete 4/25/2019 $128.62/cy vs $134.07/cy 9 $ 5.45 $ 49.05 Minor Concrete 5/2/2019 $128.62/cy vs $134.07/cy 7 $ 5.45 $ 38.15 Minor Concrete 8/12/2019 $128.62/cy vs $134.07/cy 9 $ 5.45 $ 49.05 Minor Concrete 8/14/2019 $128.62/cy vs $134.07/cy 22.5 $ 5.45 $ 122.63 Minor Concrete 8/19/2019 $128.62/cy vs $134.07/cy 3 $ 5.45 $ 16.35 Minor Concrete 9/20/2019 $128.62/cy vs $134.07/cy 9 $ 5.45 $ 49.05 TOTAL Minor Concrete 59.5 $324.27 Alissa Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 169 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) To: Graniterock Attention: Dave K. Phone: 408 574-1422 Email:dkennedy@graniterock.com #REF! Greg Hesson, Ready Mix Division Phone (831) 630-0443 Fax (831) 630-0458 for West Branch Llagas Creek-Gilroy Concrete Quote March 14, 2018 Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 170 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) To: Graniterock Phone: Email: yds $139.52 $137.34 $128.62 7 $3.00 Expires: Accepted by:_____________________________________Date: *******Where shrinkage is specified th Don Chapin Company will use local aggregates known to have low shrinkage characteristics. Shrinkage is based upon lab conditioins in accordance with ASTM C-157, Note 2. As such, The Don Chapin Company dos not guarantee shrinkage. If lower shrinage value are desired, Shrinkage Reducing Admixture may be added at an additional cost. This quote is valid and open for acceptance for 30 days. Prices are effective through: October 1, 2018 _________________ Per yard prices include appropriate sales tax. Rates effective as of January 1, 2018 and are subject to change. Placement of an order constitutes acceptance of these terms and conditions. Concrete listed on this quote was derived from the information provided to the Don Chapin Company at the time of its preparation. The Don Chapin company has no control over and is not responsible for the placement destination of concrete provided. As such, the Don Chapin Company advises approval of concrete mixes relateive to their intended uses by project engineers prior to placement. Unless noted above concrete quoted was not designed for use in any environment that may affect its performance, including but not limited to, vapor transmission, potentially reactive soil, corrosivity etc.. Escalation amount: December 31, 2018 Includes 5 minutes per cubic yard. Additional required time will be charged at a rate of $2.25/minute. ACI, ASTM & Caltrans state that all strength tests will be provided to the ready-mix provider upon completion of test. By accepting this quote you agree to forward concrete test results and information. City of Gilroy Class B, 5 sack Fuel Charge Fee $15.00 - Environmental $25.00 Per load fee Tax Included Prevailing wage fee $50 per load Prevailing wage set up fee $250 one time per job Minor Concrete Specified Requirements Tax Included 4000 psi, Cast in place 4000 psi, 590 lbs cement Tax Included 4500 psi, 675 lbs cement Price/yd (Includes Tax) 4500 psi, Cast in place #REF! Use West Branch Llagas Creek-Gilroy Price includes tax Phone (831) 630-0443 Fax (831) 630-0458 Concrete Quote March 14, 2018 Concrete Ready Mix Division 560 Crazy Horse Canyon Rd., Salinas, CA 93907 T Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 171 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Concrete Ready Mix Division 560 Crazy Horse Canyon Rd., Salinas, CA 93907 $ .08/oz. Hydration Stabilizer Pursuant to ACI 301 $ .20/oz. High Range Water Reducer $ 2.00/Treated sack Mid Range Water Reducer $ 1.00/Treated Sack Water Reducer $ .50/Treated sack Viscosity Modifier $ .15/oz. Fibermesh $ 7.00/lb. Novamesh $ 28.00/yd. Shrinkage Reducing Admixture $ .30/oz. Evaporation Retardant: Please call **Please add the appropriate sales tax to the above prices. Plant Opening Charge $2500.00 Less than 2 yards $169 per load 2.0 - 3.75 yards $149 per load 4.0 - 5.75 yards $129 per load Short load charges (less than 6 yards) will be charged at the following rates. Please add appropriate sales tax. Saturday delivery premium of $8.00 /yd. Additional Charges as applicable: Prices are for normal business hours of Monday through Friday, 6am - 4pm. Additional charges may apply for extended hours of operation. Overtime charges are $65/hour for each driver batch man & Loader operator. $25 per load Environmental Fee. $15 per load Fuel Surcharge py q g / Additional Products as necessary: Non-Chloride Accelerator Pursuant to ACI 306 Concrete Quote (continued) March 14, 2018 Phone (831) 630-0443 Fax (831) 630-0458 Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 172 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) To: Graniterock Attention: Forrest S. Phone: 408 574-1422 Email:fsundquist@graniterock.com #REF! March 8, 2019 Concrete Quote West Branch Llagas Creek-Gilroy for Greg Hesson, Ready Mix Division Phone (831) 630-0443 Fax (831) 630-0458 Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 173 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) To: Graniterock Phone: Email: yds $155.87 $34.88 $134.07 $142.79 7 $3.00 Expires: Accepted by:_____________________________________Date: Concrete Ready Mix Division 560 Crazy Horse Canyon Rd., Salinas, CA 93907 West Branch Llagas Creek-Gilroy Price includes tax Phone (831) 630-0443 Fax (831) 630-0458 Concrete Quote March 8, 2019 4500 psi, 675 lbs cement Price/yd (Includes Tax) 4500 psi, Cast in place Aromas Aggregate #REF! Use Specified Requirements No Tax 1 gallon of SRA per cy 1 gallon @ $32.00 Tax Included $2,500.00 Tax Included Minor Concrete mix 5034 Testing for shrinkage Tax Included Structural Concrete, mix CA5901 Retaining wall, footings, misc concrete Prevailing wage fee $50 per load, Prevailing wage set up fee $250 one time per job Tax Included _________________ Per yard prices include appropriate sales tax. Rates effective as of January 1, 2019 and are subject to change. Placement of an order constitutes acceptance of these terms and conditions. Concrete listed on this quote was derived from the information provided to the Don Chapin Company at the time of its preparation. The Don Chapin company has no control over and is not responsible for the placement destination of concrete provided. As such, the Don Chapin Company advises approval of concrete mixes relateive to their intended uses by project engineers prior to placement. Unless noted above concrete quoted was not designed for use in any environment that may affect its performance, including but not limited to, vapor transmission, potentially reactive soil, corrosivity etc.. *******Where shrinkage is specified th Don Chapin Company will use local aggregates known to have low shrinkage characteristics. Shrinkage is based upon lab conditioins in accordance with ASTM C-157, Note 2. As such, The Don Chapin Company dos not guarantee shrinkage. If lower shrinage value are desired, Shrinkage Reducing Admixture may be added at an additional cost. This quote is valid and open for acceptance for 30 days. Prices are effective through: December 31, 2019 Fuel Charge Fee $15.00 - Environmental $25.00 per load fee Escalation amount: September 30, 2020 Includes 5 minutes per cubic yard. Additional required time will be charged at a rate of $2.25/minute. T Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 174 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Concrete Ready Mix Division 560 Crazy Horse Canyon Rd., Salinas, CA 93907 $ .08/oz. Hydration Stabilizer Pursuant to ACI 301 $ .20/oz. High Range Water Reducer $ 2.00/Treated sack Mid Range Water Reducer $ 1.00/Treated Sack Water Reducer $ .50/Treated sack Viscosity Modifier $ .15/oz. Fibermesh $ 7.00/lb. Novamesh $ 28.00/yd. Shrinkage Reducing Admixture $ .30/oz. Evaporation Retardant: Please call **Please add the appropriate sales tax to the above prices. Plant Opening Charge $2500.00 Less than 2 yards $169 per load 2.0 - 3.75 yards $149 per load 4.0 - 5.75 yards $129 per load March 8, 2019 Phone (831) 630-0443 Fax (831) 630-0458 Concrete Quote (continued) Additional Products as necessary: Non-Chloride Accelerator Pursuant to ACI 306 py q g / Saturday delivery premium of $8.00 /yd. Additional Charges as applicable: Prices are for normal business hours of Monday through Friday, 6am - 4pm. Additional charges may apply for extended hours of operation. Overtime charges are $65/hour for each driver batch man & Loader operator. $25 per load Environmental Fee. $15 per load Fuel Surcharge Short load charges (less than 6 yards) will be charged at the following rates. Please add appropriate sales tax. Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 175 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6D Concrete Escalation.pdf 6274.5890.460020 $1596.63 -FS 6.B.b Packet Pg. 176 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.370020 $1091 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 177 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.370020 $8,243.50 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 178 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.370020 -FS $5,815 Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 179 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.370020 $6,348 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 180 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 181 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.380010 $15,179 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 182 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.380010 $4418.12 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 183 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6274.5890.370020 $1615.93 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 184 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 08 iin 560 Crazy Horse Canyon Rd., Salinas, CA 93907 Phone: 831.449.4273 • Fax 831.449.4500 * * * INVOICE * GRANITEROCK CONSTRUCTION CO PO BOX 50001 WATSONVILLE CA 95077 Delivered to: WEST BRANCH LLAGAS CREEK TRAIL GILROY * t O CD Page: 1 Invoice: 79046 Invoice Date: 08-12-2019 Acct. Number: 1037 Order Number: 102 Project: WBRANLLAGAS P.O. Number: PW 519013 Payment Terms: Net 30 Days 6274 Date Ticket Quantity Product Description Unit Price Total 08-12-19 207943 7.50cy 5034 5.0sk 1x4 Agg 105.07 $788.03 08-12-19 207943 l.OOea PWCHG PREVAILING WAGE CHARGE 50. 00 $50.00 08-12-19 207943 211.50OZ DELVO DELVO 0.20 $42.30 08-12-19 207943 40.OOea 102 Stand By Charge 2. 50 $100.00 08-12-19 207943 l.OOea 103 FUEL SURCHARGE 15.00 $15.00 08-12-19 207943 l.OOea 100 ENVIRONMENTAL CHARGE 25. 00 $25.00 08-12-19 207943 7.50ea TRANS TRANSPORTATION 29. 00 $217.50 08-12-19 207945 1.50cy 5034 5.Osk 1x4 Agg 105.07 $157.61 08-12-19 207945 42.30OZ DELVO DELVO 0.20 $8.46 08-12-19 207945 1.50ea TRANS TRANSPORTATION 29. 00 $43.50 ALL PRICES OF TAXABLE ITEMS INCLUDE SALES TAX REIMBURSEMENT COMPUTED TO THE NEAREST MILL. PO/WO/CSA On File. Pending Dispatch nsurance Cert Payroll Santa Clara 9.00%Total Qty.9.00 cy Invoice Total $1,447.40 FOR BILLING QUESTIONS PLEASE CALL 7^JiVTIl-4115,, k , All invoices are due upon receipn I'ast due invoices are subject to a late payment cnarge computed at z.u% per month (i4% annual percentage rate) on the past due amount. WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER • WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER Payment with credit card will incur a 2.5% additional fee. 6274.5890.530010 $1447 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 185 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) DON CHAPtN 560 Crazy Horse Canyon Rd., Salinas, CA 93907 Phone: 831.449.4273 • Fax 831.449.4500 * * * INVOICE * * * Page: 1 GRANITEROCK CONSTRUCTION CO PO BOX 50001 WATSONVILLE CA 95077 Delivered to: WEST BRANCH LLAGAS CREEK TRAIL GILROY Invoice: 79073 Invoice Date: 08-14-2019 Acct. Number: 1037 Order Number: 103 Project: WBRANLLAGAS P.O. Number: PW 519013 Payment Terms: Net 30 Days 6274 Date Ticket Quantity Product Description Unit Price Total 08-14-19 207972 10.OOcy 5034 5.Osk 1x4 Agg 105.07 $1,050.70 08-14-19 207972 l.OOea PWCHG PREVAILING WAGE CHARGE 50.00 $50.00 08-14-19 207972 282.00OZ DELVO DELVO 0.20 $56.40 08-14-19 207972 1.OOea 103 FUEL SURCHARGE 15.00 $15.00 08-14-19 207972 l.OOea 100 ENVIRONMENTAL CHARGE 25.00 $25.00 08-14-19 207972 10.OOea TRANS TRANSPORTATION 29.00 $290.00 08-14-19 207980 10.OOcy 5034 5.Osk 1x4 Agg 105.07 $1,050.70 08-14-19 207980 l.OOea PWCHG PREVAILING WAGE CHARGE 50.00 $50.00 08-14-19 207980 282.OOoz DELVO DELVO 0.20 $56.40 08-14-19 207980 25.OOea 102 Stand By Charge 2.50 $62.50 08-14-19 207980 1.OOea 103 FUEL SURCHARGE 15.00 $15.00 08-14-19 207980 l.OOea 100 ENVIRONMENTAL CHARGE 25 . 00 $25.00 08-14-19 207980 10.OOea TRANS TRANSPORTATION 29.00 $290.00 08-14-19 207982 2.50cy 5034 5.Osk 1x4 Agg 105.07 $262.68 08-14-19 207982 l.OOea PWCHG PREVAILING WAGE CHARGE 50.00 $50.00 08-14-19 207982 10.OOea 102 Stand By Charge 2.50 $25.00 08-14-19 207982 1.OOea 103 FUEL SURCHARGE 15.00 $15.00 08-14-19 207982 l.OOea 100 ENVIRONMENTAL CHARGE 25.00 $25.00 08-14-19 207982 2.50ea TRANS TRANSPORTATION 29.00 $72.50 ALL PRICES OF TAXABLE ITEMS INCLUDE SALES TAX REIMBURSEMENT COMPUTED TO THE NEAREST MILL. POAWO/CSA On File - Pending Dispatch Insurance, Cert Payroll Santa Clara 9.00%Total Qty.22.50 cy Invoice Total $3,486 FOR BILLING QUESTIONS, PLEASE CALL RoS!fgI.®L"'"W-"t'8'li')P^>f¥^-4115. All inviiices iirc dut upon receipt. Past due invoices are subject to a late payment chartje computed at 2.0% per month (24% annual pcrccntatie rate) on the past due .unounc. WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER • WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER Payment with credit card will incur a 2.5'Xi additional fee. 6274.5890.540010 $3486.66 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 186 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 560 Crazy Horse Canyon Rd., Salinas. CA 93907 Phone: 831.449.4273 • Fax 831.449.4500 Page: 1 INVOICE * * * GRANITEROCK CONSTRUCTION CO PC BOX 50001 WATSONVILLE CA 95077 Delivered to: ROGERS LN & LEWIS ST GILROY Quantity Product DescriptionDateTicket Invoice: Invoice Date: Acct. Number: Order Number: Project: P.O. Number: Payment Terms: 79128 08-19-2019 1037 105 WBRANLLAGAS PW 519013 Net 30 Days 6274 Unit Price Total 08-19-19 208033 08-19-19 208033 08-19-19 208033 08-19-19 208033 08-19-19 208033 08-19-19 208033 3.00cy l.OOea 1. OOea l.OOea l.OOea 3.OOea 5034 PWCHG 101 103 100 TRANS 5.0sk 1x4 Agg PREVAILING WAGE CHARGE Short Load Charge FUEL SURCHARGE ENVIRONMENTAL CHARGE TRANSPORTATION 105.07 50.00 160.55 15.00 25.00 29.00 $315.21 $50.00 $160.55 $15.00 $25.00 $87.00 ALL PRICES OF TAXABLE ITEMS INCLUDE SALES TAX REIMBURSEMENT COMPUTED TO THE NEAREST MILL. PO/WO/CSA On File Pendina Dispatch c!. Insurance Cert Payroll Santa Clara 9.00%Total Qty.3.00 cy Invoice Total $652.76 Please return one copy with payment. FOR PPL8ft&®ceO|Alitfc)e<ROgHjE^^eAThar^^:3r3p)ited442ip%4'^ fc&th {24% annual percentage rate) on the past due amount. WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER • WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER Payment with credit card will incur a 2 5% additional fee. Mm 6274.5890.200020 $652.76 -FS Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 187 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) DON CHAPIN C O M P A N Y 560 Crazy Horse Canyon Rd., Salinas, CA 93907 Phone: 831.449.4273 • Fax 831.449.4500 Page: 1 INVOICE GRANITEROCK CONSTRUCTION CO PO BOX 50001 WATSONVILLE CA 95077 Delivered to: WEST BRANCH LLAGAS CREEK TRAIL 3ILR0Y Date Ticket Quantity Product Description Invoice; Invoice Date: Acct. Number: Order Number: Project; P.O. Number: Payment Terms: Unit Price 79507 09-20-2019 1037 108 WBRANLLAGAS PW 519013 Net 30 Days €274 Total 09-20-19 312780 09-20-19 312780 09-20-19 312780 09-20-19 312780 09-20-19 312780 09-20-19 312780 9.00cy 5034 l.OOea PWCHG 15.OOea l.OOea l.OOea 9.OOea 102 103 100 TRANS S.Osk 1x4 Agg PREVAILING WAGE CHARGE Stand By Charge FUEL SURCHARGE ENVIRONMENTAL CHARGE TRANSPORTATION 105.07 50.00 2.50 15.00 25.00 29.00 $945.63 $50.00 S37.5C $15.DC 325.OC $261.OC ALL PRICES OF TAXABLE ITEMS INCLUDE SALES TAX REIMBURSEMENT COMPUTED TO THE NEAREST MILL. S200/0 ^ 1,33'f. /3 Santa Clara 9.00%Total Qty.9.30 cy Invoice Total $1,334.13 FOR BILLING QUESTIONS, PLEASE CALL P^«4«-4 11 5 . .All invi>ice> are Ju«r ufx-n recetpi Past Juc invoices are suhjett t.- a late p.i\nieni ch.irac vnif-uicJ at 1 5% per m.-nth (!s% annual r«rc-ent.iBe t.ifel on the past Jue am.Hint. WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER • WE ACCEPT VISA / MASTERCARD / AMERICAN EXPRESS / DISCOVER Exhibit 6D Concrete Escalation.pdf 6.B.b Packet Pg. 188 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6E HMA Escalation.pdfExhibit 6D6.B.bPacket Pg. 189Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 53.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Graniterock HMA Escalation 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 25,166.0825,166.08 Subtotal Equipment & Materials (A) + (B)0.0021,883.55 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 3,282.53 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 25,166.08 0.00 25,166.08 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)21,883.55 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 8/06/19 6274 53.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6E HMA Escalation.pdf 6.B.b Packet Pg. 190 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 53.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 8/06/19 12/09/19 Work Performed By Description of Work 10 03 Graniterock HMA Escalation 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrGranite Rock Company 10/11/18 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayHMA 21,883.551.000 Invoice Number Mo/Day/Yr Q155887 Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627453.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $25,166.08 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $25,166.08 Labor Charges Exhibit 6E HMA Escalation.pdf 6.B.b Packet Pg. 191 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 026 CLASS 1 TYPE 'B' PERMEABLE-026 70.00 $ 22.00 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 368 Structural Backfill Material 532.00 $ 10.50 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 784 1/2" Hot Mix Asphalt R15 604.00 $ 66.00Tons 10/03/2017 - 12/31/2018365 Blomquist St., RWC 785 3/4" Hot Mix Asphalt R15 1,005.00 $ 65.00Tons 10/03/2017 - 12/31/2018365 Blomquist St., RWC TR Transfer - Hourly 0.00 $ 110.00HR 10/03/2017 - 12/31/2018Transportation SD Super Dump - Hourly 0.00 $ 115.00HR 10/03/2017 - 12/31/2018Transportation 033 3/4 Class 2 AGG Base 110-033 1,550.00 $ 11.00 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 036 Class 2 Base Rock Rcl 110-036 1,550.00 $ 6.50 $ 9.75Tons 10/03/2017 - 12/31/2018 SUbject to availability Quarry Road, Aromas Terms & Conditions: *** Products quoted are subject to applicable sales tax. *** Unless otherwise stated, all products except ready-mix concrete are quoted FOB plant of origin. *** Quote does not include any QC/QA testing by Graniterock. *** Quote is based upon Graniterock’s standard hours of operation. Products can be made available during other hours, including nights and weekends, for an additional charge. *** Due to unpredictable energy costs and availability, Graniterock (1) reserves the right to modify or cancel this quote at any time due to increases of more than 5% in the cost of natural gas, electricity, or petroleum products used in the manufacture or distribution of the materials, and (2) is not responsible for delays or non-performance caused by energy shortages. *** Graniterock reserves the right to modify or cancel this quote at any time in the event of a shortage of raw materials or labor dispute. Quantity Effective DatesUnit PriceDescriptionItem Freight Quotation To: David Kennedy Graniterock Construction Division dkennedy@graniterock.com Job Name: West Llagas Creek From: Don Barrett dbarrett@graniterock.com PO Box 699 Aromas, CA 95004 Cell: 408-672-8110 Office: 831-768-2309 Fax: 831-768-2408 Quote Number: 142756 Quote Date: 9/29/2017 Bid Date: 10/03/2017 0:00 AM Branch This quote replaces: 142746 All Hot Mix Asphalt prices below are based on a liquid asphalt refinery posted price of $350.00 per ton. A surcharge (LAS) of $.30 per ton will be added for each $5 increase in liquid asphalt. Exhibit 6E HMA Escalation.pdf 6.B.b Packet Pg. 192 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6E HMA Escalation.pdf 6.B.b Packet Pg. 193 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Exhibit 6E HMA Escalation.pdf 6.B.b Packet Pg. 194 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6E HMA Escalation.pdf 6.B.b Packet Pg. 195 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Graniterock - Crystal EnterpriseR378b Intracompany Job Cost report (Pavex only)Printed: 1/30/2020 3:37:40PMDate range selected:From: 1/1/2019 To: 1/30/2020Customer/s Selected:AllSoure Branch selected:Job selected:JobNOS # selected:Branch[JobNOS #]NumberDateDescriptionPriceQtyJob #UOM4C 231 18225688/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.55 Tons231 18225728/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627418.40 Tons23118225768/6/19[323] 1/2" NS 39 Rap 15$$78.30627418.06 Tons231 18225888/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.32 Tons231 18225978/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.12 Tons23118226008/6/19[323] 1/2" NS 39 Rap 15$$78.30627418.94 Tons231 18226058/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627418.95 Tons231 18226078/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.94 Tons23118226088/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.90 Tons231 18226118/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.84 Tons231 18226218/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.90 Tons23118226458/6/19[323] 1/2" NS 39 Rap 15$$78.30627417.46 Tons231 18226718/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.51 Tons231 18226728/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.49 Tons4CONFIDENTIAL PROPERTY OF GRANITEROCKAccount CodeCustomerNameJob6274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division6274Exhibit 6E HMA Escalation.pdf6.B.bPacket Pg. 196Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock - Crystal EnterpriseR378b Intracompany Job Cost report (Pavex only)Printed: 1/30/2020 3:37:40PMDate range selected:From: 1/1/2019 To: 1/30/2020Customer/s Selected:AllSoure Branch selected:Job selected:JobNOS # selected:Branch[JobNOS #]NumberDateDescriptionPriceQtyJob #UOM231 18226788/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.51 Tons231 18226798/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.95 Tons23118226958/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.01 Tons231 18227158/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.83 Tons231 18227188/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.00 Tons23118227198/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.05 Tons231 18227268/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627420.16 Tons231 18227358/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627418.11 Tons23118227508/6/19[323] 1/2" NS 39 Rap 15$$78.30627417.47 Tons231 18227618/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.61 Tons231 18227638/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.60 Tons23118227688/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.60 Tons231 18227728/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627420.07 Tons231 18227818/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627418.98 Tons23118227978/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.99 Tons231 18228118/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.00 Tons231 18228128/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627419.04 Tons23118228208/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.97 Tons231 18228328/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.90 Tons231 18228428/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.63 Tons23118228558/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.97 Tons231 18228648/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.51 Tons231 18228758/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627417.47 Tons23118228788/6/19[323] 1/2" NS 39 Rap 15$$78.30627419.74 Tons231 18228968/6/19[323] 1/2" NS 39 Rap 15$ $ 78.30627420.03 Tons231 18220858/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.50 Tons23118220878/5/19[324] 3/4" NS 39 Rap 15$$77.30627417.87 Tons231 18220948/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.63 Tons231 18221098/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.06 Tons23118221138/5/19[324] 3/4" NS 39 Rap 15$$77.30627420.02 Tons231 18221148/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.02 Tons231 18221218/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.99 Tons23118221248/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.96 Tons231 18221468/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.55 Tons231 18221538/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.46 Tons23118221608/5/19[324] 3/4" NS 39 Rap 15$$77.30627417.92 Tons231 18221678/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.08 Tons231 18221698/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627416.46 Tons23118221778/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.46 Tons231 18221808/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.56 Tons231 18221818/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627420.52 Tons23118221858/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.65 Tons231 18222158/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.95 Tons231 18222198/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.97 Tons23118222278/5/19[324] 3/4" NS 39 Rap 15$$77.30627418.12 Tons231 18222378/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.63 Tons231 18222398/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.15 Tons23118222408/5/19[324] 3/4" NS 39 Rap 15$$77.30627417.68 Tons231 18222468/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.16 Tons231 18222478/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627420.15 Tons5CONFIDENTIAL PROPERTY OF GRANITEROCKAccount CodeCustomerNameJob6274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division6274Exhibit 6E HMA Escalation.pdf6.B.bPacket Pg. 197Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock - Crystal EnterpriseR378b Intracompany Job Cost report (Pavex only)Printed: 1/30/2020 3:37:40PMDate range selected:From: 1/1/2019 To: 1/30/2020Customer/s Selected:AllSoure Branch selected:Job selected:JobNOS # selected:Branch[JobNOS #]NumberDateDescriptionPriceQtyJob #UOM231 18222508/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.27 Tons231 18222538/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627415.71 Tons23118222718/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.18 Tons231 18222758/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627420.12 Tons231 18222858/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.99 Tons23118222978/5/19[324] 3/4" NS 39 Rap 15$$77.30627417.98 Tons231 18223048/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.06 Tons231 18223098/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.54 Tons23118223168/5/19[324] 3/4" NS 39 Rap 15$$77.30627417.56 Tons231 18223348/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.96 Tons231 18223378/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.26 Tons23118223498/5/19[324] 3/4" NS 39 Rap 15$$77.30627420.22 Tons231 18223608/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.14 Tons231 18223688/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627420.26 Tons23118223748/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.98 Tons231 18223788/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.96 Tons231 18223838/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627418.03 Tons23118223898/5/19[324] 3/4" NS 39 Rap 15$$77.30627415.48 Tons231 18223908/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.49 Tons231 18224078/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.48 Tons23118224188/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.02 Tons231 18224228/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627419.02 Tons231 18224258/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627420.05 Tons23118224278/5/19[324] 3/4" NS 39 Rap 15$$77.30627418.85 Tons231 18224338/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.96 Tons231 18224358/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627420.03 Tons23118224368/5/19[324] 3/4" NS 39 Rap 15$$77.30627419.96 Tons231 18224398/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.96 Tons231 18224538/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627417.45 Tons23118224588/5/19[324] 3/4" NS 39 Rap 15$$77.30627417.50 Tons231 18224618/5/19[324] 3/4" NS 39 Rap 15$ $ 77.30627415.58 Tons6CONFIDENTIAL PROPERTY OF GRANITEROCKAccount CodeCustomerNameJob6274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division62746274.5890.350020Graniterock Construction Division62746274.5890.350020 Graniterock Construction Division6274Exhibit 6E HMA Escalation.pdf6.B.bPacket Pg. 198Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 54.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Hopewell Cost Increase 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 128.80128.80 Subtotal Equipment & Materials (A) + (B)0.00112.00 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 16.80 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 128.80 0.00 128.80 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)112.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 10/22/19 6274 54.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6F Sign Escalation.pdf Exhibit 6F 6.B.b Packet Pg. 199 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 54.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 10/22/19 12/09/19 Work Performed By Description of Work 10 03 Hopewell Cost Increase 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrHopewell 10/22/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayFiberglass Embedment 112.001.000 Invoice Number Mo/Day/Yr H20074 Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627454.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $128.80 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $128.80 Labor Charges Exhibit 6F Sign Escalation.pdf 6.B.b Packet Pg. 200 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) HOPEWELL MANUFACTURING COST PROPOSAL 09/18/2017 * This quote is good for 30 Days Billing address: Ship Address: Graniterock Construction address at left 5225 Hellyer Ave., Suite 220 San Jose, CA 95138 408-574-1400 Attn: David Kennedy, dkennedy@graniterock.com Prepared by Jackie Woodcock We propose to furnish labor and/or material for the following: Two (2) 36”w x 24”h, interpretive exhibits, full color ink jet digital image for fiberglass embedment. The customer will supply production-ready digital files (suitable to Hopewell). One (1) full size 600 dpi ink jet proof will be produced for each exhibit. One (1) full size 600 dpi ink jet print will then be produced for each exhibit. The prints will be fiberglass embedded at a thickness of approximately .090”. Two (2) 36”w x 24”h Low Profile Traditional, 30º angle, in-ground mount aluminum exhibit display structures will also be produced. Standard Frame Colors: GI Charcoal NPS Brown Medium Gray Yorktown Green Additional costs will incur for non-standard Colors ** circle color choice above** The fiberglass exhibit panels and aluminum exhibit structures will be shipped prepaid to San Jose, CA. (off truck delivery only, any other needs will be an extra charge) We propose to furnish the above for the sum of: Two Thousand, Two Hundred Seventy-Eight ---------------------------------------------------00/100 $2,278.00 Payment to be made as follows: 100% Due When Ordering The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Date of Acceptance______________ Authorized Signature___________________________________ ***Shipments: When you receive your items, examine it for damage, if damage to the cartons, packaging, etc, note this on the delivery sheet, TAKE PICTURES! If you take delivery and there is damage and it is not noted, we cannot be responsible, or get compensation from the trucking company. You would be responsible to reorder the items at your own costs. Take the time and open the damage suspected containers, the trucker will wait. Exhibit 6F Sign Escalation.pdf 6.B.b Packet Pg. 201 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) HOPEWELL MANUFACTURING COST PROPOSAL 03/07/2019 * This quote is good for 30 Days Billing address: Ship Address: Graniterock Construction address at left 5225 Hellyer Ave., Suite 220 San Jose, CA 95138 408-574-1400 Attn: Forrest Sundquist, fsundquist@graniterock.com Prepared by Jackie Woodcock We propose to furnish labor and/or material for the following: Two (2) 36”w x 24”h, interpretive exhibits, full color ink jet digital image for fiberglass embedment. The customer will supply production-ready digital files (suitable to Hopewell). One (1) full size 600 dpi ink jet proof will be produced for each exhibit. One (1) full size 600 dpi ink jet print will then be produced for each exhibit. The prints will be fiberglass embedded at a thickness of approximately .090”. Two (2) 36”w x 24”h Low Profile Traditional, 30º angle, in-ground mount aluminum exhibit display structures will also be produced. Standard Frame Colors: GI Charcoal NPS Brown Medium Gray Yorktown Green Additional costs will incur for non-standard Colors ** circle color choice above** The fiberglass exhibit panels and aluminum exhibit structures will be shipped prepaid to San Jose, CA. (off truck delivery only, any other needs will be an extra charge) We propose to furnish the above for the sum of: Two Thousand, Three Hundred Ninety ---------------------------------------------------00/100 $2,390.00 Payment to be made as follows: 100% Due When Ordering The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Date of Acceptance______________ Authorized Signature___________________________________ ***Shipments: When you receive your items, examine it for damage, if damage to the cartons, packaging, etc, note this on the delivery sheet, TAKE PICTURES! If you take delivery and there is damage and it is not noted, we cannot be responsible, or get compensation from the trucking company. You would be responsible to reorder the items at your own costs. Take the time and open the damage suspected containers, the trucker will wait. ***Note: 3 month limit on these prices once you sign your order, additional 5% added for every 90 days past the sign date. This is to cover rising materials prices. Exhibit 6F Sign Escalation.pdf 6.B.b Packet Pg. 202 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Invo ice Airborne Ship to: Hopewell Mfg, Inc. 217 N Franklin St Waynesboro, PA 17268 Voice:717-655-5429 Fax:717-655-5498 Invoi ce Number: H20074 Invoi ce Date: Oct 22, 2019 Page: Sold To: Graniterock Construction 5225 Hellyer Ave Suite 220 San Jose, CA 95138 Graniterock Construction 5225 Hellyer Ave Suite 220 San Jose, CA 95138 Customer I D Customer PO Payment Term s Shipping Method Ship Dat eSales Rep ID Graniterock Construc Forrest Sunquist Net 30 Days 1 Quantity It em Descri ption Unit Pr ice Extension 2.00 36x24 fiberglass embedment 529.50 1,059.00 2.00 36x24 lowprofile trad 530.00 1,060.00 1.00 Shipping and handling 271.00 271.00 Paid Sales Tax 102219 2,390.00 2,390.00 0.00 Payment Receive d Total Invoi ce Amount TOTAL Check No: Subtotal 2,390.00 11/21/19 Due Date Federal ID#46 -1 864 658 VISA AND MASTERCARD AC CE PT ED Ov erdu e invoices are subject to lat e cha rges . Exhibit 6F Sign Escalation.pdf 6.B.b Packet Pg. 203 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 55.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Super Seal & Stripe Cost Increase 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 1,917.631,917.63 Subtotal Equipment & Materials (A) + (B)0.001,667.50 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 250.13 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 1,917.63 0.00 1,917.63 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)1,667.50 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 1/09/19 6274 55.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6G Super Seal and Stripe Escalation.pdf $1667.50 $1834.25 $166.75 Exhibit 6G 6.B.b Packet Pg. 204 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 55.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 1/09/19 12/09/19 Work Performed By Description of Work 10 03 Super Seal & Stripe Cost Increase 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrSuper Seal & Stripe 1/09/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayStriping 1,667.501.000 Invoice Number Mo/Day/Yr QUOTE Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 11627455.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $1,917.63 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $1,917.63 Labor Charges Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 205 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) COMPANY:ATTN: PHONE:FAX:EMAIL: JOB NAME: ADDRESS:CITY : PLANS:YES SPECS: YES ADDENDA: ESTIMATOR :EMAIL: BID DATE START DATE COMPLETION DATE 10/10/17 ITEM #DESCRIPTION QTY U/M U.C.TOTAL 43 15 EA $250.00 $3,750.00 56 4 EA $35.00 $140.00 57 17 EA $35.00 $595.00 62 5560 LF $1.25 $6,950.00 63 134 SF $5.00 $670.00 68 1 LS $4,250.00 $4,250.00 PRICE DOES NOT INCLUDE PREMIUM FOR SATURDAY OR SUNDAY WORK HOURS TOTAL $16,355.00 A CONTRACT AND FIFTEEN (15) WORKING DAY'S NOTICE MUST BE GIVEN PRIOR TO STARTING WORK. UPON ACCEPTANCE PLEASE SIGN AND RETURN. ABOVE PRICE NOT VALID AFTER 30 DAYS. Airport * Highway * Street * Parking Lot * Striping * Pavement Markings * Markers * Thermoplastic * Signs * Sealcoat * Crackfill INCLUDES LAYOUT ON THE SAME DAY AS STRIPING. IF LAYOUT IS REQUIRED ON DAYS PRIOR TO INSTALLATION, AN ADDITIONAL CA LIC. # 396627, CLASS C-32 - WBE / SBE / DBE #2003 CORPORATE OFFICE: 310 A STREET, P.O. BOX 755 FILLMORE, CA 93016 SATELLITE OFFICE: 3019 PROPELLER DRIVE, PASO ROBLES, CA 93446 REMOVAL OF CURING COMPOUND DOWN TIME CAUSED BY ANYTHING BEYOND THE CONTROL OF SUPER SEAL AND STRIPE WILL BE BILLED AT $125/MAN HOUR IF CORES ARE NEEDED FOR SIGN POST INSTALL, ADD $125/EA ALL ITEMS MUST BE USED FOR A VALID PROPOSAL. REMOVAL MOBILIZATION WILL BE BILLED. BASED ON ONE MOVE-IN. ADDITIONAL MOVE- INS @ $4,250/EA OF ITEMS FROM THIS PROPOSAL WILL NOT BE ACCEPTED. CURB PAINTING / MARKINGS PRICE COVERS LISTED ITEMS ONLY. PAGE 1 OF 3 RETROREFLECTIVE TESTING CORES FOR SIGN POST INSTALLATION FOG SEAL / SLURRY SEAL LAYOUT FOR OTHER TRADES CALL TIM TANNER FOR SCHEDULING - (805) 432-3620 TRAFFIC CONTROL SURFACE PREP PRIOR TO STRIPING 4" THERMOPLASTIC TRAFFIC STRIPE THERMOPLASTIC PAVEMENT MARKING DELINEATOR (CLASS I) - TYPE E POSTING OF TEMPORARY NO PARKING SIGNS PORCELAIN STEEL SIGN PANELS - INCLUDES ALUMINUM PANELS PAINTING AND/OR POWDER COATING SIGN POSTS / BOLLARDS MOBILIZATION THIS PROPOSAL EXCLUDES THE FOLLOWING: REMOVAL OF EXISTING STRIPING/PAVEMENT MARKINGS TEMPORARY STRIPING CONSTRUCTION AREA SIGNAGE trevor@supersealandstripe.com GILROY, CA ACCEPTANCE PH: (805) 524-7345 / FAX: (805) 524-7428 ESTIMATE CITY OF GILROY - WEST BRANCH LLAGAS CREEK TRAIL DIR #1000000752 - EXPIRES 6/30/18 2 DELINEATOR (CLASS I) - TYPE F APPLY THERMOPLASTIC MATERIAL FROM ROGER LANE TO LEAVESLEY ROAD TREVOR ROADSIDE SIGN - ONE POST Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 206 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) GENERAL LIABILITY INSURANCE IS INCLUDED WITH LIMITS OF $1,000,000 PER OCCURRENCE/$2,000,000 GENERAL AGGREGATE/ $2,000,000 COMPLETED OPERATIONS AGGREGATE AND BLANKET ADDITIONAL INSURED ENDORSEMENT WITH WORDING EQUIVALENT TO GC2010 11-85 WHEN REQUIRED BY WRITTEN CONTRACT. TYPE 3 INDEMITY AGREEMENT APPLIES. EXCLUDES ANY WAIVER SUBROGATIONS ON WORKERS COMP. SEE NEXT PAGE OF THIS PROPOSAL FOR SPECIMEN INSURANCE CERT. CLARIFICATIONS: 1. Contractor to provide monthly progress payments for all completed work in accordance with the bid pricing schedule. Monthly progress payments must be received in full by Super Seal & Stripe no later than 10 calendar days after the Contractor receives payment from Owner for our completed work. Delinquent payments will be subject to the highest interest rate allowed by law. 2. Retainage percentage on monthly progress payments to be no greater than the percentage retained by the Owner on its payment to the Contractor. If Owner reduces the retainage percentages on payments to the Contractor, the Contractor shall likewise reduce the retainage percentage on payment to Super Seal & Stripe. Full retention to be released no later than thirty, (30) days after completion of Super Seal & Stripe's work. Excessive or deliquent retainage will be subject to the highest interest rate allowed by law. 3. Any required Testing, Engineering, Design, Permits, Licenses or Applications, and the like, to be provided by others. 4. Prices are based on Plans & Specifications available at bid time, including all addenda. Any request for work (post bid) under conditions differing from those represented by the Prime Contract Documents, including but not limited to; altered phasing or staging, design changes, modified layout, resulting from plan errors or inaccurate designs, will require payment for additional work to be made to Super Seal & Stripe at an amount agreed upon prior to performing this work. If an amount cannot be agreed upon prior to performing the additional work the amount will be determined using Caltrans Force Account Rates or unit prices established in the bid pricing schedule, or a combination thereof; established in the bid pricing schedule, or a combination thereof; whichever method results in a higher overall payment. 5. Super Seal & Stripe is not responsible for delays caused by and or resulting from activities or non activities of others, including but not limited to, Owner, Contractor, Vendors, Suppliers, other subcontractors and other factors not in direct control of Super Seal & Stripe. For the delays caused by the aforementioned, Super Seal & Stripe will be reimbursed for all direct and indirect costs plus a mark up of forty percent, (40%) or as specified and allowed by the Prime Contract if the delays are caused by the Owner. Super Seal & Stripe will be granted an extension of time to perform its work tantamount to the delays. 6. Super Seal & Stripe requires (15) days notice prior to commencement of any production activity. If any of Super Seal & Stripe's work will be a controlling operation on the critical path of this project, Super Seal & Stripe must be notified in writing prior to execution of the Subcontract Agreement and provided with a CPM schedule which details this work. Failure to provide this information will waive the Contractor's right to recover liquidated damages from Super Seal & Stripe for this work. 7. All changes to the original scope of work proposed extra work must be directed by the Contractor in writing prior to Super Seal & Stripe performing this work. 8. For the purpose of this Subcontract Quotation one (1) move-in is considered to be: a period of consecutive eight (8) hour days of continuous work, not including weekends and holidays. Any discontinuities in this period, other than weekends and holidays, or for our own convenience, will be charged as an additional move-in at the Additional Move-in Charge as quoted herein. 9. Super Seal & Stripe must receive a letter of intent to award us the subcontract no later than (20) calendar days after bid date or this Subcontract Quotation becomes null and void. 10. Super Seal & Stripe is an Equal Opportunity and Affirmative Action employer, that adheres to laws & regulations of Executive order 11246 Sec. 503 as amended of Rehabilitation action 1973 as amended and 4211 (USC) Vietnam Veterans readjustment as amended. 11. If General Contractor or any of its sub-contractors work within Super Seal & Stripes traffic control, the expense will be shared accordinly at Super Seal & Stripe discretion. No advance posting, signing, or Portable CMS is included for Super Seal & Stripe Traffic Control. 12. Pre-Striping pavement preparation, including sweeping & curing compound removals, to be provided by others. 13. Any additional work in excess of the quantities price will be billed at the units. No discounts given for under-runs without prior approval of Super Seal & Stripe. 14. This proposal excludes all costs assiciated with training classes, badging, fingerprinting, background checks, etc. including but not limited to any fees and man hours required. 15. Any down-time due to work site access restrictions will be billed as an extra cost at the rate of $125/man hour. 16. This proposal excludes any insurance requirements beyond those which are included on the last page of this proposal. 17. Upon acceptance of this proposal, all terms, conditions and exclusions on all pages of this proposal shall be incorporated into the contract as an addendum. THIS PROPOSAL EXCLUDES BOND COSTS. CALL FOR BOND RATE. PAGE 2 OF 3 Airport * Highway * Street * Parking Lot * Striping * Pavement Markings * Markers * Thermoplastic * Signs * Sealcoat * Crackfill CA LIC. # 396627, CLASS C-32 - WBE / SBE / DBE #2003 CORPORATE OFFICE: 310 A STREET, P.O. BOX 755 FILLMORE, CA 93016 SATELLITE OFFICE: 3019 PROPELLER DRIVE, PASO ROBLES, CA 93446 DIR #1000000752 - EXPIRES 6/30/17 PH: (805) 524-7345 / FAX: (805) 524-7428 Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 207 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 4/13/2016 Tolman & Wiker Insurance Services LLC #0E52073 196 S. Fir Street PO Box 1388 Ventura CA 93002-1388 Elena Amaro, CISR (805)585-6736 (805)585-6836 eamaro@tolmanandwiker.com Super Seal & Stripe, Inc. B&E Supply & Equipment P.O. Box 755 Fillmore CA 93016 Travelers Indemnity Co of CT 25682 Travelers Prop Cas Co of Amer 025674 15/16 GL/AU/UMB/WC A X X X DT22-CO-9324B327-TCT-16 3/1/2016 3/1/2017 **EXCLUDES ALL WRAP/OCIP PROJECTS** 1,000,000 300,000 5,000 1,000,000 2,000,000 2,000,000 A X DT-810-9324B327-TCT-16 3/1/2016 3/1/2017 1,000,000 B X DTSM-CUP-9324B327-TIL-16 3/1/2016 3/1/2017 2,000,000 2,000,000 B DTJUB-9324B315-16 1/1/2016 1/1/2017 X 1,000,000 1,000,000 1,000,000 GL: CGD3910813 Exclusion All Projects Subject to a Wrap-Up Insurance Program with Limited Exceptions for Certain Ongoing Operations; CGD2460805 Blanket Additional Insured (Contractors) (Primary); CGD3161111 Contractos Xtend Endorsement (WOS); CGD2110104 Designated Project(s) General Aggregate Limit AUTO: CAT3530215 Blanket A/I, Blanket WOS; CA00011013 Primary WC: WC990376A001 Blanket WOS Mark Lyon/ELENAA *SPECIMEN* — Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 208 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) COMPANY:ATTN: PHONE:FAX:EMAIL: JOB NAME: ADDRESS:CITY : PLANS:YES SPECS: YES ADDENDA: ESTIMATOR :EMAIL: BID DATE REVISED START DATE COMPLETION DATE 10/10/17 1/9/19 ITEM #DESCRIPTION QTY U/M U.C.TOTAL 43 15 EA $250.00 $3,750.00 56 4 EA $35.00 $140.00 57 17 EA $35.00 $595.00 62 5560 LF $1.40 $7,784.00 63 134 SF $5.25 $703.50 68 1 LS $5,050.00 $5,050.00 PRICE DOES NOT INCLUDE PREMIUM FOR SATURDAY OR SUNDAY WORK HOURS TOTAL $18,022.50 A CONTRACT AND FIFTEEN (15) WORKING DAY'S NOTICE MUST BE GIVEN PRIOR TO STARTING WORK. UPON ACCEPTANCE PLEASE SIGN AND RETURN. ABOVE PRICE NOT VALID AFTER 30 DAYS. DELINEATOR (CLASS I) - TYPE F APPLY THERMOPLASTIC MATERIAL FROM ROGER LANE TO LEAVESLEY ROAD TREVOR ROADSIDE SIGN - ONE POST PAGE 1 OF 3 RETROREFLECTIVE TESTING CORES FOR SIGN POST INSTALLATION FOG SEAL / SLURRY SEAL LAYOUT FOR OTHER TRADES CALL TIM TANNER FOR SCHEDULING - (805) 432-3620 TRAFFIC CONTROL SURFACE PREP PRIOR TO STRIPING 4" THERMOPLASTIC TRAFFIC STRIPE THERMOPLASTIC PAVEMENT MARKING POSTING OF TEMPORARY NO PARKING SIGNS PORCELAIN STEEL SIGN PANELS - INCLUDES ALUMINUM PANELS PAINTING AND/OR POWDER COATING SIGN POSTS / BOLLARDS MOBILIZATION THIS PROPOSAL EXCLUDES THE FOLLOWING: REMOVAL OF EXISTING STRIPING/PAVEMENT MARKINGS TEMPORARY STRIPING CONSTRUCTION AREA SIGNAGE DOWN TIME CAUSED BY ANYTHING BEYOND THE CONTROL OF SUPER SEAL AND STRIPE WILL BE BILLED AT $125/MAN HOUR IF CORES ARE NEEDED FOR SIGN POST INSTALL, ADD $125/EA ALL ITEMS MUST BE USED FOR A VALID PROPOSAL. REMOVAL MOBILIZATION WILL BE BILLED. OF ITEMS FROM THIS PROPOSAL WILL NOT BE ACCEPTED. Airport * Highway * Street * Parking Lot * Striping * Pavement Markings * Markers * Thermoplastic * Signs * Sealcoat * Crackfill INCLUDES LAYOUT ON THE SAME DAY AS STRIPING. IF LAYOUT IS REQUIRED ON DAYS PRIOR TO INSTALLATION, AN ADDITIONAL CA LIC. # 396627, CLASS C-32 - WBE / SBE / DBE #2003 CORPORATE OFFICE: 310 A STREET, P.O. BOX 755 FILLMORE, CA 93016 SATELLITE OFFICE: 3019 PROPELLER DRIVE, PASO ROBLES, CA 93446 REMOVAL OF CURING COMPOUND BASED ON ONE MOVE-IN. ADDITIONAL MOVE- INS @ $5,050.00/EA CURB PAINTING / MARKINGS PRICE COVERS LISTED ITEMS ONLY. DELINEATOR (CLASS I) - TYPE E trevor@supersealandstripe.com GILROY, CA ACCEPTANCE PH: (805) 524-7345 / FAX: (805) 524-7428 REVISED ESTIMATE CITY OF GILROY - WEST BRANCH LLAGAS CREEK TRAIL DIR #1000000752 - EXPIRES 6/30/18 2 Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 209 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) GENERAL LIABILITY INSURANCE IS INCLUDED WITH LIMITS OF $1,000,000 PER OCCURRENCE/$2,000,000 GENERAL AGGREGATE/ $2,000,000 COMPLETED OPERATIONS AGGREGATE AND BLANKET ADDITIONAL INSURED ENDORSEMENT WITH WORDING EQUIVALENT TO GC2010 11-85 WHEN REQUIRED BY WRITTEN CONTRACT. TYPE 3 INDEMITY AGREEMENT APPLIES. EXCLUDES ANY WAIVER SUBROGATIONS ON WORKERS COMP. SEE NEXT PAGE OF THIS PROPOSAL FOR SPECIMEN INSURANCE CERT. CLARIFICATIONS: 1. Contractor to provide monthly progress payments for all completed work in accordance with the bid pricing schedule. Monthly progress payments must be received in full by Super Seal & Stripe no later than 10 calendar days after the Contractor receives payment from Owner for our completed work. Delinquent payments will be subject to the highest interest rate allowed by law. 2. Retainage percentage on monthly progress payments to be no greater than the percentage retained by the Owner on its payment to the Contractor. If Owner reduces the retainage percentages on payments to the Contractor, the Contractor shall likewise reduce the retainage percentage on payment to Super Seal & Stripe. Full retention to be released no later than thirty, (30) days after completion of Super Seal & Stripe's work. Excessive or deliquent retainage will be subject to the highest interest rate allowed by law. 3. Any required Testing, Engineering, Design, Permits, Licenses or Applications, and the like, to be provided by others. 4. Prices are based on Plans & Specifications available at bid time, including all addenda. Any request for work (post bid) under conditions differing from those represented by the Prime Contract Documents, including but not limited to; altered phasing or staging, design changes, modified layout, resulting from plan errors or inaccurate designs, will require payment for additional work to be made to Super Seal & Stripe at an amount agreed upon prior to performing this work. If an amount cannot be agreed upon prior to performing the additional work the amount will be determined using Caltrans Force Account Rates or unit prices established in the bid pricing schedule, or a combination thereof; established in the bid pricing schedule, or a combination thereof; whichever method results in a higher overall payment. 5. Super Seal & Stripe is not responsible for delays caused by and or resulting from activities or non activities of others, including but not limited to, Owner, Contractor, Vendors, Suppliers, other subcontractors and other factors not in direct control of Super Seal & Stripe. For the delays caused by the aforementioned, Super Seal & Stripe will be reimbursed for all direct and indirect costs plus a mark up of forty percent, (40%) or as specified and allowed by the Prime Contract if the delays are caused by the Owner. Super Seal & Stripe will be granted an extension of time to perform its work tantamount to the delays. 6. Super Seal & Stripe requires (15) days notice prior to commencement of any production activity. If any of Super Seal & Stripe's work will be a controlling operation on the critical path of this project, Super Seal & Stripe must be notified in writing prior to execution of the Subcontract Agreement and provided with a CPM schedule which details this work. Failure to provide this information will waive the Contractor's right to recover liquidated damages from Super Seal & Stripe for this work. 7. All changes to the original scope of work proposed extra work must be directed by the Contractor in writing prior to Super Seal & Stripe performing this work. 8. For the purpose of this Subcontract Quotation one (1) move-in is considered to be: a period of consecutive eight (8) hour days of continuous work, not including weekends and holidays. Any discontinuities in this period, other than weekends and holidays, or for our own convenience, will be charged as an additional move-in at the Additional Move-in Charge as quoted herein. 9. Super Seal & Stripe must receive a letter of intent to award us the subcontract no later than (20) calendar days after bid date or this Subcontract Quotation becomes null and void. 10. Super Seal & Stripe is an Equal Opportunity and Affirmative Action employer, that adheres to laws & regulations of Executive order 11246 Sec. 503 as amended of Rehabilitation action 1973 as amended and 4211 (USC) Vietnam Veterans readjustment as amended. 11. If General Contractor or any of its sub-contractors work within Super Seal & Stripes traffic control, the expense will be shared accordinly at Super Seal & Stripe discretion. No advance posting, signing, or Portable CMS is included for Super Seal & Stripe Traffic Control. 12. Pre-Striping pavement preparation, including sweeping & curing compound removals, to be provided by others. 13. Any additional work in excess of the quantities price will be billed at the units. No discounts given for under-runs without prior approval of Super Seal & Stripe. 14. This proposal excludes all costs assiciated with training classes, badging, fingerprinting, background checks, etc. including but not limited to any fees and man hours required. 15. Any down-time due to work site access restrictions will be billed as an extra cost at the rate of $125/man hour. 16. This proposal excludes any insurance requirements beyond those which are included on the last page of this proposal. 17. Upon acceptance of this proposal, all terms, conditions and exclusions on all pages of this proposal shall be incorporated into the contract as an addendum. THIS PROPOSAL EXCLUDES BOND COSTS. CALL FOR BOND RATE. PAGE 2 OF 3 Airport * Highway * Street * Parking Lot * Striping * Pavement Markings * Markers * Thermoplastic * Signs * Sealcoat * Crackfill CA LIC. # 396627, CLASS C-32 - WBE / SBE / DBE #2003 CORPORATE OFFICE: 310 A STREET, P.O. BOX 755 FILLMORE, CA 93016 SATELLITE OFFICE: 151 AIRPORT ROAD, KING CITY, CA 93930 DIR #1000000752 - EXPIRES 6/30/16 PH: (805) 524-7345 / FAX: (805) 524-7428 Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 210 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 4/13/2016 Tolman & Wiker Insurance Services LLC #0E52073 196 S. Fir Street PO Box 1388 Ventura CA 93002-1388 Elena Amaro, CISR (805)585-6736 (805)585-6836 eamaro@tolmanandwiker.com Super Seal & Stripe, Inc. B&E Supply & Equipment P.O. Box 755 Fillmore CA 93016 Travelers Indemnity Co of CT 25682 Travelers Prop Cas Co of Amer 025674 15/16 GL/AU/UMB/WC A X X X DT22-CO-9324B327-TCT-16 3/1/2016 3/1/2017 **EXCLUDES ALL WRAP/OCIP PROJECTS** 1,000,000 300,000 5,000 1,000,000 2,000,000 2,000,000 A X DT-810-9324B327-TCT-16 3/1/2016 3/1/2017 1,000,000 B X DTSM-CUP-9324B327-TIL-16 3/1/2016 3/1/2017 2,000,000 2,000,000 B DTJUB-9324B315-16 1/1/2016 1/1/2017 X 1,000,000 1,000,000 1,000,000 GL: CGD3910813 – Exclusion – All Projects Subject to a Wrap-Up Insurance Program with Limited Exceptions for Certain Ongoing Operations; CGD2460805 – Blanket Additional Insured (Contractors) (Primary); CGD3161111 – Contractos Xtend Endorsement (WOS); CGD2110104 – Designated Project(s) General Aggregate Limit AUTO: CAT3530215 – Blanket A/I, Blanket WOS; CA00011013 – Primary WC: WC990376A001 – Blanket WOS Mark Lyon/ELENAA *SPECIMEN* — Exhibit 6G Super Seal and Stripe Escalation.pdf 6.B.b Packet Pg. 211 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 56.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Graniterock Trucking Escalation 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 8,756.228,756.22 Subtotal Equipment & Materials (A) + (B)0.007,614.10 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 1,142.12 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 8,756.22 0.00 8,756.22 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)7,614.10 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 4/16/19 6274 56.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6H Trucking Escalation.pdf Exhibit 6H 6.B.b Packet Pg. 212 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 56.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 4/16/19 12/09/19 Work Performed By Description of Work 10 03 Graniterock Trucking Escalation 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net Pay 2,288.201.000TruckingInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrGranite Rock Company 2/22/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayTrucking 5,325.901.000 Invoice Number Mo/Day/Yr 4/22/19155877Graniterock Company 155877 Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627456.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $8,756.22 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $8,756.22 Labor Charges Exhibit 6H Trucking Escalation.pdf 6.B.b Packet Pg. 213 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) #6274 CCO TRACKER CCO#CCO Descrip. Date Performed Description Hours for Worked Delta Extra Work Bill Amount 9 [SD] Super Dump 4/16/2019 Hourly Rate Due to Escalation 18 $ 15.00 $ 270.00 9 [SD] Super Dump 4/19/2019 Hourly Rate Due to Escalation 14.08 $ 15.00 $ 211.20 9 [SD] Super Dump 4/22/2019 Hourly Rate Due to Escalation 6 $ 15.00 $ 90.00 9 [SD] Super Dump 4/24/2019 Hourly Rate Due to Escalation 6.75 $ 15.00 $ 101.25 9 [SD] Super Dump 4/26/2019 Hourly Rate Due to Escalation 6 $ 15.00 $ 90.00 9 [SD] Super Dump 7/9/2019 Hourly Rate Due to Escalation 13 $ 15.00 $ 195.00 9 [SD] Super Dump 7/30/2019 Hourly Rate Due to Escalation 83.25 $ 15.00 $ 1,248.75 9 [SD] Super Dump 7/31/2019 Hourly Rate Due to Escalation 56.91 $ 15.00 $ 853.65 9 [SD] Super Dump 8/5/2019 Hourly Rate Due to Escalation 83.05 $ 15.00 $ 1,245.75 9 [SD] Super Dump 8/6/2019 Hourly Rate Due to Escalation 68.02 $ 15.00 $ 1,020.30 9 [SD] Super Dump 8/28/2019 Hourly Rate Due to Escalation 16.85 15.00$ $ 252.75 9 [SD] Super Dump 9/6/2019 Hourly Rate Due to Escalation 6 15.00$ $ 90.00 TOTAL Super Dumps Hourly Rate Due to Escalation 377.91 $ 5,325.90 9 [TR] Transfer 4/22/2019 Hourly Rate Due to Escalation 6.75 $ 20.00 $ 135.00 9 [TR] Transfer 4/23/2019 Hourly Rate Due to Escalation 6.25 $ 20.00 $ 125.00 9 [TR] Transfer 5/15/2019 Hourly Rate Due to Escalation 4.5 $ 20.00 $ 90.00 9 [TR] Transfer 8/2/2019 Hourly Rate Due to Escalation 18.83 $ 20.00 $ 376.60 9 [TR] Transfer 8/20/2019 Hourly Rate Due to Escalation 7.25 $ 20.00 $ 145.00 9 [TR] Transfer 8/21/2019 Hourly Rate Due to Escalation 36.49 $ 20.00 $ 729.80 9 [TR] Transfer 8/23/2019 Hourly Rate Due to Escalation 8.25 $ 20.00 $ 165.00 9 [TR] Transfer 8/26/2019 Hourly Rate Due to Escalation 6 $ 20.00 $ 120.00 9 [TR] Transfer 8/27/2019 Hourly Rate Due to Escalation 6.25 $ 20.00 $ 125.00 9 [TW] Ten Wheeler 6/11/2019 Hourly Rate Due to Escalation 13.84 20.00$ $ 276.80 TOTAL Transfers/Ten Wheel Hourly Rate Due to Escalation 114.41 2,288.20$ Alissa Exhibit 6H Trucking Escalation.pdf 6.B.b Packet Pg. 214 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 026 CLASS 1 TYPE 'B' PERMEABLE-026 70.00 $ 22.00 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 368 Structural Backfill Material 532.00 $ 10.50 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 784 1/2" Hot Mix Asphalt R15 604.00 $ 66.00Tons 10/03/2017 - 12/31/2018365 Blomquist St., RWC 785 3/4" Hot Mix Asphalt R15 1,005.00 $ 65.00Tons 10/03/2017 - 12/31/2018365 Blomquist St., RWC TR Transfer - Hourly 0.00 $ 110.00HR 10/03/2017 - 12/31/2018Transportation SD Super Dump - Hourly 0.00 $ 115.00HR 10/03/2017 - 12/31/2018Transportation 033 3/4 Class 2 AGG Base 110-033 1,550.00 $ 11.00 $ 9.75Tons 10/03/2017 - 12/31/2018Quarry Road, Aromas 036 Class 2 Base Rock Rcl 110-036 1,550.00 $ 6.50 $ 9.75Tons 10/03/2017 - 12/31/2018 SUbject to availability Quarry Road, Aromas Terms & Conditions: *** Products quoted are subject to applicable sales tax. *** Unless otherwise stated, all products except ready-mix concrete are quoted FOB plant of origin. *** Quote does not include any QC/QA testing by Graniterock. *** Quote is based upon Graniterock’s standard hours of operation. Products can be made available during other hours, including nights and weekends, for an additional charge. *** Due to unpredictable energy costs and availability, Graniterock (1) reserves the right to modify or cancel this quote at any time due to increases of more than 5% in the cost of natural gas, electricity, or petroleum products used in the manufacture or distribution of the materials, and (2) is not responsible for delays or non-performance caused by energy shortages. *** Graniterock reserves the right to modify or cancel this quote at any time in the event of a shortage of raw materials or labor dispute. Quantity Effective DatesUnit PriceDescriptionItem Freight Quotation To: David Kennedy Graniterock Construction Division dkennedy@graniterock.com Job Name: West Llagas Creek From: Don Barrett dbarrett@graniterock.com PO Box 699 Aromas, CA 95004 Cell: 408-672-8110 Office: 831-768-2309 Fax: 831-768-2408 Quote Number: 142756 Quote Date: 9/29/2017 Bid Date: 10/03/2017 0:00 AM Branch This quote replaces: 142746 All Hot Mix Asphalt prices below are based on a liquid asphalt refinery posted price of $350.00 per ton. A surcharge (LAS) of $.30 per ton will be added for each $5 increase in liquid asphalt. Exhibit 6H Trucking Escalation.pdf 6.B.b Packet Pg. 215 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6H Trucking Escalation.pdf 6.B.b Packet Pg. 216 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas CustomerName Job 710 4/16/19 6274 6274 HR 6.00 HR 130.00$ Wilson & Son (Super Dump)6274.5890.890005 Graniterock Construction Division 6274 710 4/16/19 T328673 6274 HR 6.00 HR 130.00$ GX38725 SD SP 6274.5890.890005 Graniterock Construction Division 6274 710 4/16/19 T333748 6274 6274 HR 6.00 HR 130.00$ GX38724 SD SP 6274.5890.890005 Graniterock Construction Division 6274 710 4/19/19 30989WIL 6274 6274 HR 7.58 HR 130.00$ GX35578 6274.5890.890005 Graniterock Construction Division 6274 710 4/19/19 T348496 6274 6274 HR 6.50 HR 130.00$ GX33975 6274.5890.890005 Graniterock Construction Division 6274 710 4/22/19 T329067 6274 6274 HR 6.00 HR 130.00$ GX37892OO 6274.5890.890005 Graniterock Construction Division 6274 710 7/9/19 T339968 6274 6274 HR 9.00 HR 160.00$ GX37884 6274.6025.070010 Graniterock Construction Division 6274 710 7/9/19 T348993 6274 HR 4.00 HR 160.00$ GX35502 6274.6025.070010 Graniterock Construction Division 6274 710 8/28/19 12772WIL 6274 6274 HR 8.60 HR 130.00$ Wilson & Son (Super Dump)6274.6025.120010 Graniterock Construction Division 6274 710 8/28/19 12850WIL 6274 HR 8.25 HR 130.00$ Wilson & Son (Super Dump)6274.6025.120010 Graniterock Construction Division 6274 710 9/6/19 T353931 6274 6274 HR 6.00 HR 160.00$ GX37884 6274.6025.120010 Graniterock Construction Division 6274 710 8/20/19 T320194 6274 6274 HR 7.25 HR 130.00$ GX21164 6274.6025.200020 Graniterock Construction Division 6274 710 8/27/19 T320092 6274 6274 HR 2.25 HR 130.00$ GX21167 6274.6025.210020 Graniterock Construction Division 6274 710 8/27/19 T332594 6274 6274 HR 2.00 HR 130.00$ GX36849 6274.6025.210020 Graniterock Construction Division 6274 710 8/27/19 T358513 6274 6274 HR 2.00 HR 130.00$ GX36460 6274.6025.210020 Graniterock Construction Division 6274 710 5/15/19 T337710 6274 6274 HR 4.50 HR 130.00$ GX34715 6274.6025.280020 Graniterock Construction Division 6274 710 8/23/19 T320392 6274 6274 HR 8.25 HR 130.00$ GX38358 6274.6025.290030 Graniterock Construction Division 6274 710 8/26/19 T332600 6274 6274 HR 2.00 HR 130.00$ GX36849 6274.6025.290030 Graniterock Construction Division 6274 710 8/26/19 T358301 6274 6274 HR 2.00 HR 130.00$ GX38919 6274.6025.290030 Graniterock Construction Division 6274 710 8/26/19 T358509 6274 6274 HR 2.00 HR 130.00$ GX36460 6274.6025.290030 Graniterock Construction Division 6274 710 7/30/19 6274 HR 7.17 HR 130.00$ GX37452 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 6274 HR 8.92 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 6274 HR 9.00 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 6274 6274 HR 9.83 HR 130.00$ GX37452 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 6274 HR 7.50 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 6274 6274 HR 8.00 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 6274 HR 8.83 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 T332558 6274 HR 8.00 HR 130.00$ GX38908 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 T346655 6274 6274 HR 7.67 HR 130.00$ GX38749 SD SP 6274.6025.340020 Graniterock Construction Division 6274 710 7/30/19 71066GW 6274 6274 HR 8.33 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 29006WIL 6274 6274 HR 6.08 HR 130.00$ GX37845 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 29037WIL 6274 HR 7.08 HR 130.00$ GX37845 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 31638WIL 6274 HR 6.75 HR 130.00$ GX37845 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 31777WIL 6274 HR 7.00 HR 130.00$ GX35589 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 6274 HR 6.00 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 6274 6274 HR 6.00 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 6274 HR 6.00 HR 130.00$ Goodwill Exp 6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 7823WIL 6274 6274 HR 6.00 HR 130.00$ Wilson & Son (Super Dump)6274.6025.340020 Graniterock Construction Division 6274 710 7/31/19 T346656 6274 6274 HR 6.00 HR 130.00$ GX38749 6274.6025.340020 Graniterock Construction Division 6274 710 8/2/19 T324159 6274 6274 HR 4.75 HR 130.00$ GX38349 6274.6025.340020 Graniterock Construction Division 6274 710 8/2/19 T327584 6274 HR 5.00 HR 130.00$ GX36900 6274.6025.340020 Graniterock Construction Division 6274 710 8/2/19 T328029 6274 HR 4.58 HR 130.00$ GX36899 6274.6025.340020 Graniterock Construction Division 6274 710 8/2/19 T346987 6274 HR 4.50 HR 130.00$ GX36898 6274.6025.340020 Graniterock Construction Division 6274 710 8/5/19 038WIL 6274 6274 HR 9.33 HR 130.00$ Wilson & Son (Super Dump)6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 6274 6274 HR 8.00 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 [SD] Super Dump - Hourly 9.33 70919GO OD [SD] Super Dump - Hourly 8.00 [TR] Transfer - Hourly 5.00 [TR] Transfer - Hourly 4.58 [TR] Transfer - Hourly 4.50 [SD] Super Dump - Hourly 6.00 [SD] Super Dump - Hourly 6.00 [TR] Transfer - Hourly 4.75 70915GO OD [SD] Super Dump - Hourly 6.00 71043GO OD [SD] Super Dump - Hourly 6.00 [SD] Super Dump - Hourly 6.75 [SD] Super Dump - Hourly 7.00 70914GO OD [SD] Super Dump - Hourly 6.00 [SD] Super Dump - Hourly 8.33 [SD] Super Dump - Hourly 6.08 [SD] Super Dump - Hourly 7.08 71049GO OD [SD] Super Dump - Hourly 8.83 [SD] Super Dump - Hourly 8.00 [SD] Super Dump - Hourly 7.67 71010GO OD [SD] Super Dump - Hourly 7.50 71042GO OD [SD] Super Dump - Hourly 8.00 71000GO OD [SD] Super Dump - Hourly 9.83 70985GO OD [SD] Super Dump - Hourly 9.00 70744GO OD [SD] Super Dump - Hourly 7.17 70913GO OD [SD] Super Dump - Hourly 8.92 [TR] Transfer - Hourly 2.00 [TR] Transfer - Hourly 2.00 [TR] Transfer - Hourly 2.00 [TR] Transfer - Hourly 2.00 [TR] Transfer - Hourly 4.50 [TR] Transfer - Hourly 8.25 [TR] Transfer - Hourly 7.25 [TR] Transfer - Hourly 2.25 [TR] Transfer - Hourly 2.00 [SD] Super Dump - Hourly 8.60 [SD] Super Dump - Hourly 8.25 [SDPW] Super Dump Prevailing Wage 6.00 [SDPW] Super Dump Prevailing Wage 9.00 [SDPW] Super Dump Prevailing Wage 4.00 [SD] Super Dump - Hourly 7.58 [SD] Super Dump - Hourly 6.50 [SD] Super Dump - Hourly 6.00 12428WIL-[SD] Super Dump - Hourly 6.00 [SD] Super Dump - Hourly 6.00 [SD] Super Dump - Hourly 6.00 Truck Account CodeQty UOM Qty /UOM PriceBranchDateNumber[JobNO S #] Job #Description Graniterock - Crystal Enterprise R378b Intracompany Job Cost report (Pavex only) Printed: 11/7/2019 10:30:39AM Date range selected: From: 3/1/2019 To: 11/7/2019 Customer/s Selected: Soure Branch selected: Job selected: JobNOS # selected: Exhibit 6H Trucking Escalation.pdf 6.B.b Packet Pg. 217 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 710 8/5/19 6274 HR 7.50 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 6274 HR 7.75 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 6274 HR 7.45 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 6274 HR 7.77 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 6274 HR 7.75 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 T327766 6274 HR 9.00 HR 130.00$ GX38724 SD SP 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 T346662 6274 6274 HR 9.00 HR 130.00$ GX38749 SP 6274.6025.350030 Graniterock Construction Division 6274 710 8/5/19 T354505 6274 6274 HR 9.50 HR 130.00$ GX38725 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 31375WIL 6274 6274 HR 7.50 HR 130.00$ GX33842 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 6274 HR 6.33 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 6274 HR 6.00 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 6274 6274 HR 6.42 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 6274 HR 6.20 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 6274 HR 7.00 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 6274 HR 6.32 HR 130.00$ Goodwill Exp 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 T327767 6274 HR 7.00 HR 130.00$ GX38724 SD SP 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 T346663 6274 6274 HR 8.00 HR 130.00$ GX38749 SD SP 6274.6025.350030 Graniterock Construction Division 6274 710 8/6/19 T354506 6274 6274 HR 7.25 HR 130.00$ GX38725 SD SP 6274.6025.350030 Graniterock Construction Division 6274 710 4/24/19 T327026 6274 6274 HR 6.75 HR 130.00$ GX37843 6274.6025.890005 Graniterock Construction Division 6274 710 4/26/19 T329098 6274 6274 HR 6.00 HR 130.00$ GX37892OO 6274.6025.890005 Graniterock Construction Division 6274 710 4/22/19 T345679 6274 6274 HR 6.75 HR 130.00$ GX38749 SD SP 6274.6025.890005 Graniterock Construction Division 6274 710 4/23/19 T338242 6274 6274 HR 6.25 HR 130.00$ GX36899 6274.6025.890005 Graniterock Construction Division 6274 710 6/11/19 T337174 6274 6274 HR 7.17 HR 160.00$ GX38358 6274.6025.940008 Graniterock Construction Division 6274 710 6/11/19 T346106 6274 HR 6.67 HR 160.00$ GX21167 6274.6025.940008 Graniterock Construction Division 6274 710 8/21/19 T324183 6274 6274 HR 9.58 HR 130.00$ GX38349 6274.6025.941007 Graniterock Construction Division 6274 710 8/21/19 T340581 6274 6274 HR 8.58 HR 130.00$ GX38345 6274.6025.941007 Graniterock Construction Division 6274 710 8/21/19 T354127 6274 6274 HR 9.08 HR 130.00$ GX38347 6274.6025.941007 Graniterock Construction Division 6274 710 8/21/19 T357926 6274 6274 HR 9.25 HR 130.00$ GX36900 6274.6025.941007 Graniterock Construction Division 6274 CONFIDENTIAL PROPERTY OF GRANITEROCK [TR] Transfer - Hourly 8.58 [TR] Transfer - Hourly 9.08 [TR] Transfer - Hourly 9.25 [TWPW] Ten Wheeler Prevailing Wage 6.67 [TR] Transfer - Hourly 9.58 [TR] Transfer - Hourly 6.25 [TWPW] Ten Wheeler Prevailing Wage 7.17 [SD] Super Dump - Hourly 6.75 [SD] Super Dump - Hourly 6.00 [TR] Transfer - Hourly 6.75 [SD] Super Dump - Hourly 7.00 [SD] Super Dump - Hourly 8.00 [SD] Super Dump - Hourly 7.25 71077GO OD [SD] Super Dump - Hourly 7.00 71078GO OD [SD] Super Dump - Hourly 6.32 70988GO OD [SD] Super Dump - Hourly 6.42 71016GO OD [SD] Super Dump - Hourly 6.20 [SD] Super Dump - Hourly 7.50 70920GO OD [SD] Super Dump - Hourly 6.33 70967GO OD [SD] Super Dump - Hourly 6.00 [SD] Super Dump - Hourly 9.00 [SD] Super Dump - Hourly 9.00 [SD] Super Dump - Hourly 9.50 71033GO OD [SD] Super Dump - Hourly 7.77 71076GO OD [SD] Super Dump - Hourly 7.75 70987GO OD [SD] Super Dump - Hourly 7.75 71015GO OD [SD] Super Dump - Hourly 7.45 70919GO OD 70966GO OD [SD] Super Dump - Hourly 7.50 Exhibit 6H Trucking Escalation.pdf 6.B.b Packet Pg. 218 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 57.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Jeffco Cost Increase 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 488.75488.75 Subtotal Equipment & Materials (A) + (B)0.00425.00 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 63.75 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 488.75 0.00 488.75 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)425.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 3/19/19 6274 57.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6I Painting Escalation.pdf 425.00 42.50 467.50 Exhibit 6I 6.B.b Packet Pg. 219 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 57.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 3/19/19 12/09/19 Work Performed By Description of Work 10 03 Jeffco Cost Increase 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrJeffco Painting & Coating Inc.3/19/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayPainting 425.001.000 Invoice Number Mo/Day/Yr QUOTE Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 11627457.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $488.75 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $488.75 Labor Charges Exhibit 6I Painting Escalation.pdf 6.B.b Packet Pg. 220 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6I Painting Escalation.pdf 6.B.b Packet Pg. 221 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 58.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Rosendin Cost Increase 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 790.05790.05 Subtotal Equipment & Materials (A) + (B)0.00687.00 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 103.05 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 790.05 0.00 790.05 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)687.00 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 3/15/19 6274 58.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6J Electrical Escalation.pdf $687.00 $68.70 $755.70 Exhibit 6J 6.B.b Packet Pg. 222 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 58.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 3/15/19 12/09/19 Work Performed By Description of Work 10 03 Rosendin Cost Increase 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrRosendin Electric, Inc.3/15/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayElectrical 687.001.000 Invoice Number Mo/Day/Yr QUOTE Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 11627458.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $790.05 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $790.05 Labor Charges Exhibit 6J Electrical Escalation.pdf 6.B.b Packet Pg. 223 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 880 N. Mabury Road San Jose, CA 95133 Tel: (408) 534-2858 Fax: (408) 295-6609 www.rosendin.com March 15, 2019 Forrest Sundquist Graniterock Company 5225 Hellyer Avenue, Suite 220 San Jose CA, 95138 Reference: REI Project 211248 – West LLagas Creek Trail & Bridge PCO 001 Labor and Material Increase Associated with Schedule Delay Mr. Sundquist: Pleased see the following as associated cost increase due to the delay in the start of work. The following includes labor and material increases. I. SCOPE OF WORK A. Items Included in Proposal: 1. Materials Escalation: $ 200.00 2. Labor Increase for allocated crew: $ 487.00 Total for REI PCO 001: $ 687.00 B. Items Excluded from Proposal: 1. Permit or Inspection Fees 2. Premium Time: Our quotation is based upon our scope of work being accomplished during normal working hours. C. Clarifications: 1. This proposal is valid for a period of 30 days from the date of this letter. Should you have any questions regarding this proposal, please feel free to contact the undersigned at (408) 793-5038. Very truly yours, ROSENDIN ELECTRIC, Inc. Robert Leung, PE Senior Project Manage Exhibit 6J Electrical Escalation.pdf 6.B.b Packet Pg. 224 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6J Electrical Escalation.pdf 6.B.b Packet Pg. 225 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6J Electrical Escalation.pdf6.B.bPacket Pg. 226Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 11 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 60.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 999 1 2of PageContract No.CCO No.Report No. Date Performed 03 Interstate Sale Cost Increase 12/09/19 N+X N N N % Standard Mark-up Total Equipment & Materials 1,248.331,248.33 Subtotal Equipment & Materials (A) + (B)0.001,085.50 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 11 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 162.83 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 1,248.33 0.00 1,248.33 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)1,085.50 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 3/13/19 6274 60.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 6K metral bridge rail Escalation.pdf $1085.50 $ 108.55 $1194.05 Exhibit 6K 6.B.b Packet Pg. 227 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 60.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 999 Contract No.CCO No.Report No. Date Performed WCI Rate 3/13/19 12/09/19 Work Performed By Description of Work 10 03 Interstate Sale Cost Increase 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrInterstate Sales 3/13/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayMetal Bridge Rail 1,085.501.000 Invoice Number Mo/Day/Yr 031319 Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 11627460.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $1,248.33 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $1,248.33 Labor Charges Exhibit 6K metral bridge rail Escalation.pdf 6.B.b Packet Pg. 228 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6K metral bridge rail Escalation.pdf 6.B.b Packet Pg. 229 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6K metral bridge rail Escalation.pdf6.B.bPacket Pg. 230Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6K metral bridge rail Escalation.pdf6.B.bPacket Pg. 231Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6K metral bridge rail Escalation.pdf6.B.bPacket Pg. 232Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1 INTERSTATE SALES 12600 LOCKSLEY LANE Ste.# 200 AUBURN, CA 95602 530-823-6070 FAX: 530-823-0994 SMALL BUSINESS CERTIFICATION #23325 MATERIAL QUOTATION March 13, 2019 Attention: ESTIMATOR Reference: #15-PW-22I WEST BRANCH LLAGAS CREEK TRAIL STPL-5034(023) City of Gilroy Bid Day: 9/26/17 Note: All prospective buyers are encouraged to review the accompanying notes and conditions WHICH MUST BECOME PART OF AND INTEGRAL WITH ANY Purchase Order. With regard to the above referenced, we quote the following: Items # 60 334 LF METAL BRIDGE RAIL $100.10 L/F W/ Railing and Steel Posts , Quote Duration: 2 WEEKS, after that price is subject to mill increases  Contractor to verify quantities. Contractor to provide field measurement  Galvanized  Exclude epoxy; field welding, Mylar copies, AISC Certification  DELIVERY: Allow 5-6 weeks for shop drawing submittal ARO (NO Mylar copies)& 8-10 weeks fabrication after receipt of approved drawings, with field measurements and written release for fabrication. Fabrication and/or material changes subsequent to receipt of approved shop drawings must be made in writing, and will be subject to change orders reflecting additional costs and or fabrication time.  FOB: JOBSITE  TAXES: NOT included  NO RETENTION/INSURANCE CERTIFICATIONS/BONDS  Forgoing material in NOT built by an AISC certified Fabricator  No Continuous Inspection Respectfully, John H. Sosbee, Sales BW 170926 Exhibit 6K metral bridge rail Escalation.pdf 6.B.b Packet Pg. 233 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 2 General Terms and Conditions Job Description: #15-PW-22I WEST BRANCH LLAGAS CREEK TRAIL STPL-5034(023) City of Gilroy Terms: Net – 30 NO RETENTION, contingent upon prior credit approval. Quotation based upon payment by means other than credit card. vendor excludes any insurance certificates/bonds Taxes: Add all applicable taxes. . Transportation: Material quoted FOB point of shipment, with freight paid to destination via licensed commercial carrier Any special transportation or insurance requirements are to be at buyer’s expense, and are to be arr anged by the buyer, with ample time to complete all arrangements prior to vendor’s scheduled shipping date. Vendor arranged transportation is based upon single shipment and delivery and unloading will be by others, at a destination accessible by standard commercial carrier. Vendor shall not be held responsible for any loss or damage related to material transported via commercial carrier. Metal Tube Bridge Rail Notes: 1.Quality Control: Quotation does not include material testing, inspection, or engineering other than those services provided by the owning agency. All “field” or “as built” dimensions to be furnished by buyer, at buyer’s expense. Quotations do not include field engineering. Mill test reports, certifications, and heat numbers provided upon request. All material to be furnished in compliance with the Buy American Act. 2.Material: Material only quotation. Quotations are based upon furnishing American Standard Form hardware and materials, and do not include additional expenses to furnish metric system components. All material to be hot- dipped galvanized, unless otherwise noted. Material, which is not itemized under the bid item, is excluded from the quotation. Resin capsules, if required, for embedded anchor hardware are not included in the foregoing quotation. Material is quoted “partial at vendor’s option”. All material to meet BUY AMERICAN REQUIREMENTS, unless otherwise indicated. Material shipped dis- assembled for assembly by others. Quotation includes, where applicable, metal box spacers and related hardware to connect MTBR to MBGR. Unless otherwise indicated on the project plans, quotation based upon the most efficient post spacing detailed upon the appropriate standard drawing. Quotation based upon “customer furnished” details. Seller assumes no responsibility for quantity and/or material discrepancies; and any prospective bidder should verify all Exhibit 6K metral bridge rail Escalation.pdf 6.B.b Packet Pg. 234 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 3 material requirements with the owning agency, prior to using this quotation for bid purposes. Quotation based upon customer furnishing plans and special provisions with purchase order. 3.Shop Drawings: Vendor to provide shop drawings where applicable. Customer to verify and return same; approved, signed, and dated. Material fabrication will not be initiated prior to the receipt of the approved and signed shop drawings. 4.Delivery: If we are favored with your business, please 5-6 weeks for shop drawings, and 8-10 weeks after receipt of approved shop drawings for material shipment. 5.Exclusions Quotation based upon “Grout Pocket” Post Anchorage System, and does not include poly foam block outs. Quotation based on embedded anchorage system does not include rebar, W3.5 wire, resin capsules, epoxy or field welding, if required. Quotation does not include vertical alignment shims, if required.. Quotation does not include material testing, inspection, or engineering fees in addition to those provided by the owning agency. A prospective bidder is reminded that the foregoing quotation does not include welding control costs, if applicable. 6.Backcharges: Customer acknowledges that vendor will not accept any backcharges unless prior mutual agreement is made in writing, and vendor issues a credit memo confirming subject agreement Vendor (Interstate Sales) reserves the right to repair and or replace any defective material at their discretion without liability from any circumstance. Exhibit 6K metral bridge rail Escalation.pdf 6.B.b Packet Pg. 235 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf$4432.46$ 443.25$4875.71Exhibit 6L6.B.bPacket Pg. 236Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 237Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 238Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) READYMIX PLACED TOTAL70 CY-5 INVOICESExhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 239Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 240Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 241Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 242Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 243Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 244Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 245 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) TOTAL PIOS HRS 15.5 HRS 5 MOB-5ONSITE-5 DEMOB Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 246 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 247 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 248Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) READYMIX PLACED TOTAL 70 CY OF 8 SACK-5 INVOICESExhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 249Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 250Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 251Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 252Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 253Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 2018 RATES BACKUPS, CALTRANS SURCHARGE RATESExhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 254Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 255Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 256Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 257Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 258Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 259Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 260Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 261Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 2019 BACKUP AND CALTRANS SURCHARGE RATESExhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 262Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 263Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf$1405.5 HRs$7706.B.bPacket Pg. 264Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 265Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 266Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 267Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 6L Drilling Escalation.pdf6.B.bPacket Pg. 268Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) FORCE ACCOUNT EQUIPMENT RATE FORM HC-162 (Rev. 12/04) TO: ATTN: Date: District: Contract: BIJAN SARTIPI - 04 LYNNE WELCH-MORRIS CONSTRUCTION OFFICE 08/24/2018 4 04-3G6414 IN RESPONSE TO YOUR INQUIRY DATED 07/30/2018, REQUESTING AN EQUIPMENT RENTAL RATE FOR LLMHT 60 ON LINK-BELT 4300C II EXCAVATOR USE CODE: Class Make Code DELAY FACTOR: OVERTIME FACTOR: Remarks:RATE INCLUDES CARRIER. AUGCL BYSH 1515 0.32 0.71 THE APPROVED RENTAL RATE IS $179.49 PER HOUR AND WILL REMAIN IN EFFECT UNTIL MARCH 31, 2019 RAFIA F. DAWAR RENTAL RATES ENGINEER DIVISION OF CONSTRUCTION Phone Number: 916-654-6466 Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 269 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) EMPLOYEE'S: NAME, ADDRESS NO.WORK & SOCIAL OF CLASSIF.TOTAL SECURITY #EXEM.M T W TH F M T W TH F M T W TH F 15-Apr 16-Apr 17-Apr 18-Apr 19-Apr 22-Apr 23-Apr 24-Apr 25-Apr 26-Apr 29-Apr 30-Apr 1-May 2-May 3-May HOURS Jacob W. Haan M 9 Laborer DT 0.00 1760 West H Street OT 5.00 3.50 2.00 2.00 0.25 12.75 Dixon CA 95620 ST 5.25 8.00 8.00 8.00 8.00 8.00 8.00 8.00 61.25 #620-90-0513 Randall Hickman M5 Laborer DT 0.00 3025 Puffin Circle OT 5.00 3.50 2.00 2.00 12.50 Fairfield CA 94533 ST 8.00 8.00 8.00 8.00 8.00 8.00 8.00 56.00 #562-89-7627 Juan Alfaro M4 Laborer DT 0.00 1161 Manor Dr.OT 1.50 3.00 4.50 San Pablo CA 94806 ST 8.00 8.00 8.00 24.00 #176-95-7244 Carlos R Gonzalez S 1 Operator DT 0.00 122 San Diego Drive OT 5.00 3.50 2.00 10.50 Vallejo, CA 94590 ST 8.00 8.00 8.00 24.00 618-66-3420 Cody Rogers M0 Operator DT 0.00 3211 Greenwich Dr.OT 5.00 3.50 2.00 2.00 12.50 Shasta Lake, CA 96019 ST 8.00 8.00 8.00 8.00 8.00 40.00 607-48-1085 WEST LLAGAS TRAIL CONTRACT # 6274-04 HSD Job # 1806 (Area 1 Group 3) 4/15/2019 THROUGH 4-29-2019 NAME OF CONTRACTOR ___ SUMMARY OF THE LABOR HOURS WORKED AT WEST LLAGAS TRAIL PROJECT: PAY PERIOD: (Area 1 Group 3) (Area 1 Group 5) Apprentice (Area 1 Group 5) Contractors License # 478991 Fed ID # 94-2598315 (Area 1 Group 3) OR SUBCONTRACTOR X Hillside Drilling Co. Inc. HILLSIDE DRILLING INC. PAYROLL (weekly) Page 1 of 1 Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 270 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) HILLSIDE DRILLING'S EMPLOYEE SALARY RATES FOR JOB COSTING effective 7-1-2017 (updated 12-7-17) WAGES AS OF JAN 2018 Employee Name Base Rate Straight Time Double Time Juan Ambriz 52.63 95.27 95.27 Sergio Arteaga 43.40 89.20 147.64 Salvador Beltran 30.54 68.25 107.48 Jose Briseno 30.54 68.25 107.48 Todd Carr 46.40 93.44 156.11 Ernie Castro 45.00 91.72 152.32 Kurt Chamberlin 44.67 88.52 145.89 Ryan Crone 29.54 61.21 99.17 Jonathan Davenport 29.54 61.21 99.17 Kyle Gloria 40.50 78.93 133.47 Carlos Gonzalez 26.18 64.75 98.40 Ranall Hickman 40.50 78.93 133.47 Carlos Leyva 30.54 68.25 107.48 John McNair 39.01 81.21 131.32 Shawn Nelson 42.90 88.72 146.65 Cody Rogers 39.01 81.21 131.32 Clyde J. Stevenson 37.50 74.90 74.90 Gary Sebastian 29.54 61.21 99.17 Wilfred Sebastian 40.00 57.72 111.10 Humberto Trujillo 29.54 61.21 99.17 Eric Vance 29.54 61.21 99.17 Yard laborers 20.00 27.80 51.72 106.26 106.26 74.90 80.20 80.20 87.86 80.20 106.20 Wages plus FICA, FUTA, SUTA, W.C. and GL 87.86 95.27 118.41 87.86 124.77 122.02 111.92 Alfonzo Alfaro 32.50 Over Time (includes fringes) 117.19 68.15 91.64 39.76 81.57 80.20 117.67 84.41 80.20 106.20 Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 271 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) HILLSIDE DRILLING'S EMPLOYEE SALARY RATES FOR JOB COSTING effective 7-1-2017 (updated 12-7-17) WAGES AS OF APRIL 2019 Employee Name Base Rate Straight Time Double Time Victor Alfaro 30.54 66.12 107.28 Juan Ambriz 49.00 91.00 157.05 Sergio Arteaga 45.50 86.28 147.61 Pablo Barba 36.00 73.48 122.00 Salvador Beltran 31.54 67.47 109.98 David Brockman 48.00 89.65 154.36 Todd Carr 48.50 96.50 161.88 Ernie Castro 47.10 94.62 158.10 Alfredo Garcia 35.00 72.13 119.31 Kyle Gloria 41.50 80.89 136.83 Carlos Gonzalez 36.20 79.92 128.72 Jacob Haan 35.00 72.13 119.31 Tom Hardy 23.00 35.34 66.35 Ranall Hickman 41.50 80.89 136.83 Robert Johnson 30.54 66.12 107.28 David Lamont 69.15 97.55 97.55 Michael Lattell 30.54 66.12 107.28 Paulo Martinez 30.54 66.12 107.28 Troy Matthews 30.54 66.12 107.28 James McAdam 42.38 88.26 145.38 Cole Montgomery 41.10 86.53 141.93 Shawn Nelson 45.60 92.60 154.06 Chris Roberts 46.00 93.14 155.14 Cody Rogers 41.11 86.54 141.96 Tanisha Sanders 30.00 55.55 96.07 Yard laborers 20.00 31.30 58.26 86.70 86.70 97.55 122.00 95.72 126.36 114.23 114.26 75.81 123.33 108.86 86.70 104.32 95.72 50.85 108.86 88.72 124.02 129.19 116.95 97.74 Alfonzo Alfaro 33.50 Over Time (includes fringes) 111.00 70.11 92.68 Wages plus FICA, FUTA, SUTA, W.C. and GL 86.70 44.78 86.70 124.14 116.82 Exhibit 6L Drilling Escalation.pdf 6.B.b Packet Pg. 272 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock Construction Division 120 Granite Rock Way, San Jose, CA 95136 Phone: (408) 574-1400 VECP PROPOSAL Soil Off-haul Reduction West Branch Llagas Creek Trail Owner – City of Gilroy Contractor – Graniterock Construction Division Kyle McLean Exhibit 7 VECP Proposal.pdf Exhibit 7 6.B.b Packet Pg. 273 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock Construction Division 120 Granite Rock Way, San Jose, CA 95136 Phone: (408) 574-1400 June 19, 2019 John Gentry Construction Manager City of Gilroy Public Works 7351 Rosanna Street Gilroy, CA 95020 Project: GRC Project# 6274 West Branch Llagas Creek Trail Subject: VECP Executive Summary In accordance with Section 4-1.07 VALUE ENGINEERING of the 2010 Standard Specifications Graniterock (GRC) is pleased to provide you with the following proposal. PROPOSED CHANGE IN SCOPE: GRC is proposing to modify earth work trail grading in order to reduce /or eliminate the amount of soil export. No modification in the effective use of the trail or surrounding features would occur. The trail elevation and shoulder would be raised approx. 9 inches in some areas of the trail in order to reduce /or eliminate the soil export. This VECP proposal will reduce the following: 1. Total cost of construction 2. Traffic congestion 1. The decrease in contract value due to the VECP is calculated as $-4,968. The total savings from the contract is equal to one-half this amount, or $-2,484. Per the VECP proposal the following Bid Items will be treated as 1 LS and be set at a reduced amount: - No. 24 ROADWAY EXCAVATION - No. 27(F) STRUCTURE EXCAVATION (RETAINING WALL) - No. 46 12” REINFORCED CONCRETE PIPE The following EW @ LS items are being proposed: - GPS Survey & Updated Modeal - BUILD CHOKER AT TRAIL and ADJ. UTILITIES Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 274 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock Construction Division 120 Granite Rock Way, San Jose, CA 95136 Phone: (408) 574-1400 2. Traffic control operations that directly affect the driving public will be greatly reduced as an effect of the VECP. Reducing the quantity of dirt off-haul can reduce more than 150 trucking loads leaving the jobsite. VECPS’IMPACT ON PROJECT’S ESSENTIAL FUNCTIONS: 1. Service life-not impacted. 2. Operation Economy-not impacted 3. Maintenance Ease-not impacted 4. Desired Appearance-not impacted 5. Design and Safety-The completed project’s design and safety will not be affected. Safety during construction is addresses below. DESIGN AND SAFETY: This VECP proposal significantly improves project safety in terms of the public and construction crew working onsite during the project duration by significantly reducing the reliance on outside trucking and the number of trucks on the public roadways. The VECP allows for operations that previously required a great deal of trucking to be controlled and constructed onsite utilizing the contractor’s equipment. The reduction in the number of truck traffic reduces the public’s exposure to congestion and construction traffic control. IMPACT ON CONTRACT SPECIFICATIONS AND DRAWING DETAILS: Contract drawings that have been changed or altered include the following: - Typical Sections (Sheet 2) - Layout (Sheets 4, 7 – 9) - Profile (Sheets 10 – 12) Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 275 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock Construction Division 120 Granite Rock Way, San Jose, CA 95136 Phone: (408) 574-1400 A detailed cost estimate per Section 9.1.04 FORCE ACCOUNT for performing the work under the existing contract and under the proposed change can be found in Appendix B. Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 276 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Graniterock Construction Division 120 Granite Rock Way, San Jose, CA 95136 Phone: (408) 574-1400 VECP TIME IMPACT ANALYSIS (TIA) This VECP will not reduce the expect number of working days. DEADLINE FOR ENGINEER TO DECIDE ON CHANGE GRC has some flexibility on when the response to this VECP is required. Considering the significant safety and financial impacts the appropriate time should be given to thoroughly consider this VECP. GRC appreciates your consideration on this matter and looks forward to your response. Sincerely, Kyle McLean Project Manager Graniterock Construction Division Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 277 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 135+50 135+50 Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 278 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 279 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) ES SITE FILL Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 280 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 281 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 282 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) ES Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 283 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) ES ES Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 284 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) ES Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 285 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) VECP SUPPORTING INFORMATION - Site Earthwork Balance Data - CAD Model Earthwork Data o Area 1 – Leavesley Road (Sta 154) through Sta 135+00 o Area 2 – Area from Sta 135+00 through Bridge (unchanged from original design) o Area 3 – S-end of Bridge through Sta104+40 (unchanged from original design) o Area 4 – Sta 104+40 through Rogers Lane (Sta 100) o “Yard” area South of Bridge cannot be captured in CAD adding 148 CY of “Fill” soil to data analysis o Currently Stockpiled Str. Exc (Ret. Wall) and 12” RCP spoils cannot be captured in CAD adding 456 CY of “Cut” soil to data analysis - Cross Sections Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 286 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6/19/2019 Earthwork Report file:///C:/Users/jsmyth/AppData/Local/Temp/TBCTemporal/ly2ziswm.edo/Rptfd08fee6.html 1/1 Project File Data Name:V:\GPS Department\GPS Sites\West Llagas Creek Trail\TBC\Llagas Creek Sg work.vce Size:5 MB Modified:6/19/2019 4:46:18 PM (UTC:-7) Time zone:Pacific Standard Time Reference number: Description: Comment 1: Comment 2: Comment 3: Coordinate System Name:United States/State Plane 1983 Datum:NAD 1983 (Conus) Zone:California Zone 3 0403 Geoid:GEOID12B (Conus) Vertical datum: Earthwork Volume Report Unclassified surface compared to Unclassified surface Surfaces 4-16 site topo Classification: Unclassified 104+50 to tie plus 1ft Classification: Unclassified Bank Volumes Based on Surface Geometry Alone Cut material:4.3 yd³ Fill material:194.4 yd³ Deficit:190.1 yd³ Note: 'Cut Material' is defined as material where [104+50 to tie plus 1ft] is lower than [4-16 site topo]. 'Fill Material' is defined as the volume of material where [104+50 to tie plus 1ft] is higher than [4-16 site topo]. Note: The above volumes are calculated solely from the geometries of the selected surfaces. No material properties are applied to the above numbers. Date: 6/19/2019 5:10:11 PM Project: V:\GPS Department\GPS Sites\West Llagas Creek Trail\TBC\Llagas Creek Sg work.vce Business Center - HCE Area 4 Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 287 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6/27/2019 Earthwork Report file:///C:/Users/jsmyth/AppData/Local/Temp/TBCTemporal/tm33qnka.ji1/Rpt11f0eecd.html 1/1 Project File Data Name:V:\GPS Department\GPS Sites\West Llagas Creek Trail\TBC\Llagas Creek Sg work.vce Size:5 MB Modified:6/27/2019 3:20:01 PM (UTC:-7) Time zone:Pacific Standard Time Reference number: Description: Comment 1: Comment 2: Comment 3: Coordinate System Name:United States/State Plane 1983 Datum:NAD 1983 (Conus) Zone:California Zone 3 0403 Geoid:GEOID12B (Conus) Vertical datum: Earthwork Volume Report Unclassified surface compared to Unclassified surface Surfaces 4-16 site topo Classification: Unclassified 10ft shoulder 6-26-19 Classification: Unclassified Bank Volumes Based on Surface Geometry Alone Cut material:12.9 yd³ Fill material:970.9 yd³ Deficit:958.0 yd³ Note: 'Cut Material' is defined as material where [10ft shoulder 6-26-19] is lower than [4-16 site topo]. 'Fill Material' is defined as the volume of material where [10ft shoulder 6-26-19] is higher than [4-16 site topo]. Note: The above volumes are calculated solely from the geometries of the selected surfaces. No material properties are applied to the above numbers. Date: 6/27/2019 3:21:04 PM Project: V:\GPS Department\GPS Sites\West Llagas Creek Trail\TBC\Llagas Creek Sg work.vce Business Center - HCE Area 1 Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 288 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6/19/2019 Earthwork Report file:///C:/Users/jsmyth/AppData/Local/Temp/TBCTemporal/ly2ziswm.edo/Rptcc2ea441.html 1/2 Project File Data Name:V:\GPS Department\GPS Sites\West Llagas Creek Trail\TBC\Llagas Creek Sg work.vce Size:5 MB Modified:6/19/2019 4:46:18 PM (UTC:-7) Time zone:Pacific Standard Time Reference number: Description: Comment 1: Comment 2: Comment 3: Coordinate System Name:United States/State Plane 1983 Datum:NAD 1983 (Conus) Zone:California Zone 3 0403 Geoid:GEOID12B (Conus) Vertical datum: Earthwork Volume Report Unclassified surface compared to Mass earthwork finished surface Surfaces 4-16 site topo Classification: Unclassified FD with subgrades adjusted Classification: Mass earthwork finished Bank Volumes Based on Surface Geometry Alone Cut material:0.5 yd³ Fill material:71.5 yd³ Deficit:71.0 yd³ Note: 'Cut Material' is defined as material where [FD with subgrades adjusted] is lower than [4-16 site topo]. 'Fill Material' is defined as the volume of material where [FD with subgrades adjusted] is higher than [4-16 site topo]. Note: The above volumes are calculated solely from the geometries of the selected surfaces. No material properties are applied to the above numbers. Reported volumes are limited to those that lie within the constraining boundary. Boundary name:Surface bound Area within boundary:3,810.9 ft² (0.1 AC) Total triangulated area:1,510.7 ft² (0.0 AC) Date: 6/19/2019 5:08:49 PM Project: V:\GPS Department\GPS Sites\West Llagas Creek Business Center - HCE Area 3 Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 289 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6/19/2019 Earthwork Report file:///C:/Users/jsmyth/AppData/Local/Temp/TBCTemporal/ly2ziswm.edo/Rptcc2ea441.html 2/2 Trail\TBC\Llagas Creek Sg work.vce Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 290 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6/19/2019 Earthwork Report file:///C:/Users/jsmyth/AppData/Local/Temp/TBCTemporal/ly2ziswm.edo/Rpt463d68da.html 1/2 Project File Data Name:V:\GPS Department\GPS Sites\West Llagas Creek Trail\TBC\Llagas Creek Sg work.vce Size:5 MB Modified:6/19/2019 4:46:18 PM (UTC:-7) Time zone:Pacific Standard Time Reference number: Description: Comment 1: Comment 2: Comment 3: Coordinate System Name:United States/State Plane 1983 Datum:NAD 1983 (Conus) Zone:California Zone 3 0403 Geoid:GEOID12B (Conus) Vertical datum: Earthwork Volume Report Unclassified surface compared to Mass earthwork finished surface Surfaces 4-16 site topo Classification: Unclassified FD with subgrades adjusted Classification: Mass earthwork finished Bank Volumes Based on Surface Geometry Alone Cut material:896.5 yd³ Fill material:86.2 yd³ Excess:810.4 yd³ Note: 'Cut Material' is defined as material where [FD with subgrades adjusted] is lower than [4-16 site topo]. 'Fill Material' is defined as the volume of material where [FD with subgrades adjusted] is higher than [4-16 site topo]. Note: The above volumes are calculated solely from the geometries of the selected surfaces. No material properties are applied to the above numbers. Reported volumes are limited to those that lie within the constraining boundary. Boundary name:Surface bound Area within boundary:850,403.4 ft² (19.5 AC) Total triangulated area:46,499.5 ft² (1.1 AC) Date: 6/19/2019 5:05:05 PM Project: V:\GPS Department\GPS Sites\West Llagas Creek Business Center - HCE Area 2 Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 291 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 6/19/2019 Earthwork Report file:///C:/Users/jsmyth/AppData/Local/Temp/TBCTemporal/ly2ziswm.edo/Rpt463d68da.html 2/2 Trail\TBC\Llagas Creek Sg work.vce Exhibit 7 VECP Proposal.pdf 6.B.b Packet Pg. 292 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 102+00CAD Model Cross SectionsExhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 293Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 104+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 294Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 107+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 295Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 128+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 296Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 137+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 297Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 139+50Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 298Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 145+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 299Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 148+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 300Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 151+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 301Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 152+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 302Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Sta 153+00Exhibit 7 VECP Proposal.pdf6.B.bPacket Pg. 303Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 10 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP CASEWB 63.0 EXTRA WORK BILL-TITLE PAGE A.C. FA UPLSFA+ -BR Flag * 50% Work Sub SwitchDelay R/W Partnering CEM-4902A (NEW 7/94) CT# 7541-3496-7 15-PW-228 001 1 2of PageContract No.CCO No.Report No. Date Performed 03 Add Two 15' Sections Of Chain Link Fence At Entrance Gate 1/14/20 N+X N N N % Standard Mark-up Total Equipment & Materials 1,371.471,371.47 Subtotal Equipment & Materials (A) + (B)0.001,192.58 Total Labor (C) + (D) + Surcharge + (E) + (F) + Markup 10 % of Mark-up on Subcontracted Work (Only) Material Charges CEM-4902D Total Regular Labor (C) Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question: Attached to This Bill Are: 02 Cont. Rpt. No.Con. Job No.Date of Report Total Materials (B) % Standard Markup Total Other Expenses (F)0.00 Subtotal Regular & Premium (C+D)0.00 178.89 0.00 0.00 Total Equipment & Materials + Labor 0.00 0.00 0.00 10 Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge 0.00Total Subsistence (E) 0.00 0.00 0.0015 1,371.47 0.00 1,371.47 Total Cost Summary, Standard Mark-Ups & Subcontractor Mark-Up Total Equipment (A) Subtotal (C) + (D) + Regular Surcharge + Premium Surcharge + (E) + (F)1,192.58 Description of Work % Regular Labor Surcharge Labor Charges CEM-4902B Equipment Charges CEM-4902C 15 Total Equipment & Materials (A) + (B) + Standard Mark-up Total Premium Labor (D) % Premium Labor Surcharge Grand Total Work Performed By Granite Rock Company Signature (Prime Contractor's Representative) 408-574-1467Mariana Viera Business PhoneName 01 9/11/19 6274 63.0 FM 94 1992 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWBills.com For Resident Engineer's Use Only New Bill Resubmittal Approved for Payment Returned for Correction Date Received Date of Action Exhibit 8 Add Fence Panel.pdf $1192.58 $ 119.26 $1311.84 Exhibit 8 6.B.b Packet Pg. 304 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) + 08 STATE OF CALIFORNIA - DEPARTMENT OF TRANSPORTATION E.W. LSUP SW CASEWB 63.0 EXTRA WORK BILL (SHORT FORM) A.C. FA UPLSFA+ - BR Flag 50% Work Sub SwitchDelay R/W Partnering Labor WCI Class Granite Rock Company CEM-4902 (OLD HC-24C REV.7/94) CT# 7541-3500-8 15-PW-228 001 Contract No.CCO No.Report No. Date Performed WCI Rate 9/11/19 1/14/20 Work Performed By Description of Work 10 03 Add Two 15' Sections Of Chain Link Fence At Entrance Gate 25 24 07 Units RateRateHrs Overtime Hours Date of ActionDate Received Unit Cost or Net PayInvoice Description Units Hrs Labor NameCraft ID Int 38 37 36 34 Last Rate Subsistence 35 Labor Regular Hours 40 39 Signature (Resident Engineer) (Resident Engineer's Use Only) In Case of Question Contact: 09 Mo/Day/YrOliveira Fence Inc.9/11/19 06 05 04 New Bill HoursHours Regular AttachCode 02 Cont. Rpt. No.Cost Job No.Date of Report Payment Resubmittal Approved for Equipment Description Make Vendor Name Invoice NumberVendor Name Correction Returned for Invoice Description Units Unit Cost or Net PayAdd 2 Sections Of Chain Link At Existing 1,192.581.000 Invoice Number Mo/Day/Yr INV Class OvertimeEquip ID Number SUR Signature (Prime Contractor's Representative) Mariana Viera 408-574-1467 Business PhoneName 01 NNX N N 10627463.0 FM 94 2020 M White - Data Entry Canary - Resident Engineer Pink - Contractor (After Approval)Goldenrod - Contractor EWTouch - EWBills.com For Resident Engineers Only $1,371.47 Equipment Charges Material and/or Work Done by Specialist or Lump Sum or Unit Price Payments $1,371.47 Labor Charges Exhibit 8 Add Fence Panel.pdf 6.B.b Packet Pg. 305 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 8 Add Fence Panel.pdf 6.B.b Packet Pg. 306 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 15%$76.08$1,192.58$1,192.58Exhibit 8 Add Fence Panel.pdf6.B.bPacket Pg. 307Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 8 Add Fence Panel.pdf 6.B.b Packet Pg. 308 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) Exhibit 8 Add Fence Panel.pdf 6.B.b Packet Pg. 309 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 1 Kyle McLean From:Nirorn Than <Nirorn.Than@ci.gilroy.ca.us> Sent:Wednesday, September 11, 2019 9:01 AM To:Rogelio Queja; aljazzarm@gmail.com; Gentry, John Cc:Kyle McLean; Forrest Sundquist Subject:RE: #6274 Llagas - Additional Fence Panel at Leavesly Rogelio, As discussed with Kyle, the City would like to extend the Chainlink Fence at the entrance at Leavesley Street. The fence panel shall be chainlink identical to the Graniterock’s subcontractor recently installed. The city is requesting to add an additional 30 LF of fencing (15 LF on each side of the trail). Please see the drawing below. Thanks, Exhibit 8 Add Fence Panel.pdf 6.B.b Packet Pg. 310 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) 2 Nirorn Than Engineer Public Works Department 7351 Rosanna Street Gilroy, CA 95020 Email: Nirorn.Than@cityofgilroy.org Phone: (408) 846-0293 From: Rogelio Queja [mailto:rqueja@Graniterock.com] Sent: Tuesday, September 10, 2019 8:30 AM To: Nirorn Than; aljazzarm@gmail.com; Gentry, John Cc: Kyle McLean; Forrest Sundquist Subject: #6274 Llagas - Additional Fence Panel at Leavesly Importance: High Good Morning Nirorn, Kyle notified me that you verbally requested to add an additional fence panel over at Leavesly Road. Where would you like this panel to be placed, what type of panel do you want, and how will this fence be attached? We would like a very quick turn around on this at least by Thursday 9.12.19 so that we can allow our vendor to prepare the additional panel and mobilize onsite with the additional activities which reduces the amount of mobilization needed. Sincerely, Rogelio Rogelio Queja “JR” Intern rqueja@graniterock.com 5225 Hellyer Ave. Suite #220, San Jose CA 95138 Exhibit 8 Add Fence Panel.pdf 6.B.b Packet Pg. 311 Attachment: Attachment A: CO 2 (2962 : NOA for West Branch Llagas Creek Trail Project) City of Gilroy STAFF REPORT Agenda Item Title: Amendment to the Agreement with Granite Rock Company for the Ronan Channel Trail West Branch Llagas Creek Trail Construction Project Number 15-PW-228, and Approval of Budget Amendment in the Amount of $185,000 Meeting Date: April 1, 2019 From: Gabriel Gonzalez, City Administrator Department: Public Works Department Submitted By: Girum Awoke Prepared By: Girum Awoke Nirorn Than Strategic Plan Goals տ Fiscal Stability տ Downtown Revitalization տ Economic Development : Customer Service տ Enhanced Public Safety RECOMMENDATION a) Adopt a resolution of the City Council of the City of Gilroy amending the budget for the City of Gilroy for Fiscal Year 2018-2019 and appropriating proposed expenditure amendments. b) Approve an amendment to the contract with the Granite Rock Company in the amount of $185,000 including a 10% contingency for the Ronan Channel Trail, West Branch Llagas Creek Trail Project, and authorize the City Administrator to execute the amendment and associated documents. BACKGROUND On October 3, 2011, the City Council approved a design contract for the Ronan Channel Trail Project, Project No. 15-PW-228 (also known as West Branch Llagas Creek Trail Project), and two other trail projects. The design was completed in August 7.A Packet Pg. 54 6.B.c Packet Pg. 312 Attachment: Exhibit A - Approved Staff Report 4-1-2019 (2962 : NOA for West Branch Llagas Creek Trail Project) 2017 and the project was advertised for construction in September 2017. The construction contract was awarded to Granite Rock Company (the lowest responsive and responsible bidder) in December 2017, for a total amount of $1,814,859.42 with a 10% contingency of $181,486 to account for unforeseen conditions or necessary field changes to the scope of work. The Ronan Channel (West Branch Llagas Creek) trail improvement project includes the construction of an asphalt trail and a cast-in-place concrete pedestrian bridge, associated earthwork, irrigation, planting, striping, signage, and other incidental work. The project limits are from south of Leavesley Road to just north of 6th street and west to the intersection of Sixth Street and Rogers Lane. This project is in part funded by Federal grants for a total amount of $1,706,000 ($672,000 for design effort, and $1,034,000 for construction and construction management efforts). Another grant from Santa Clara Valley Water District (SCVWD) in the amount of approximately $178,076 is also used for this project. The Santa Clara Valley Water District permit and a Caltrans Encroachment Permit were obtained for this project. The project was advertised in the Gilroy Dispatch, San Jose Mercury News, and on eBidBoard (a web-based plan room). The City of Gilroy executed a contract with Granite Rock Company on January 30, 2018 and work commenced in late April 2018. However, project activities were suddenly suspended upon determination that the appropriate California Department of Fish and Wildlife (CDFW) permit was not obtained for the project. The following sections will discuss a brief history of the project, actions city staff and consultants have taken to mitigate the permitting hurdles, and the need for a contract amendment to complete this project in a timely manner. To date, Granite Rock Company has mobilized and installed temporary mitigation measures for the Stormwater Management Program; however, the project was suspended on May 3, 2018 due to a Notice of Violation from the California Department of Fish and Wildlife (CDFW). A brief history and timeline of project activities are presented below: - Spring 2010 – City applied for Santa Clara Valley Transportation Authority (VTA) Bicycle Expenditure Program (BEP) grant for the design of the following Bicycle/Pedestrian Trails: o Lions Creek SCVWD Service Road West (Kern Avenue to Day Road); Project B42 o Lions Creek SCVWD Service Road West (West of Santa Teresa Blvd); Project B43 o Western Ronan Channel SCVWD Service Road (Leavesley to Llagas Creek); Project B40 - November 2010 - The City and SCVWD entered into the Joint Use Agreement for the Western Ronan Channel (Llagas creek trail) project 7.A Packet Pg. 55 6.B.c Packet Pg. 313 Attachment: Exhibit A - Approved Staff Report 4-1-2019 (2962 : NOA for West Branch Llagas Creek Trail Project) - October 2011 - A design contract with Drake Haglan and Associates (Drake Haglan) was approved by Council for the above three trail projects. - March 2013 - OBAG program grant application was submitted - February 2014 - Administrative draft initial study prepared by EMC consultants - March 2014 - Mitigated Negative Declaration prepared by EMC consultants - July 2014 – Letter received from the US Army Corps of Engineers stating no permits required for wetland mitigation and water of the US impacts - June 2014 – National Environmental Protection Act (NEPA) Categorical Exclusion approval completed - August 2017 - Drake Haglan completed design plans and specs - September 2017 – Project Construction contract advertised in Mercury News and Gilroy Dispatch - October 2017 - Bids opened; two bidders submitted bids and Granite Rock selected as the lowest, responsive and responsible bidder - April 16, 2018 - Notice to Proceed issued - April 23, 2018 - Construction activities commenced - May 3, 2018 – work suspended on the project by CDFW warden - May 16, 2018 - received a written letter of Notice of Violation from CDFW On March 23, 2018, the City issued a partial Notice to Proceed to Granite Rock with an effective Notice to Proceed of April 16, 2018. On April 23, 2018, Granite Rock commenced construction activities with vegetation clearing and grubbing, and installing preliminary storm water control devices such as erosion control fence, sediment control filter log, etc. On April 30, 2018, Granite Rock completed ground survey and began to excavate into the top of stream bank along Miller Slough (a tributary of West Branch Llagas Creek) for the two bridge abutments. Construction activities in the channel were suspended on May 3, 2018 due to the issuance of a Notice of Violation from the California Department of Fish and Wildlife (CDFW). This Notice was issued as a result of the City failing to file for proper notification per Fish and Game Code section 1602 which requires an entity to notify California Department of Fish and Wildlife (CDFW) before commencing an activity that will substantially divert or obstruct the natural flow, or substantially change or use any material from the bed, channel or bank of any river, stream, or lake. It appears that while the city completed the NEPA and CEQA environmental documents, the appropriate permits were not received from the pertinent regulatory agencies. The notice from CDFW caused the project team to review and reevaluate project documents and conduct a thorough review of all the permitting requirements for the 7.A Packet Pg. 56 6.B.c Packet Pg. 314 Attachment: Exhibit A - Approved Staff Report 4-1-2019 (2962 : NOA for West Branch Llagas Creek Trail Project) project. After a period of review, it was determined that while the CEQA and NEPA documents were filed correctly, and went through an appropriate public review period, it appeared that the original environmental clearance – completed in 2014 - was performed for a combination of projects (three separate trail projects along the Uvas Creek Channel and the West Llagas Branch Creek Trail), rather than for a specific project, which perhaps caused confusion among those that later worked on this project. When it was discovered that other permits such as the Santa Clara Valley Habit Plan (HCP), California Department of Fish and Wildlife (CDFW) Streambed Alteration Agreement, and the Regional Water Quality Control (RWQCB) Section 401 Application had not been properly obtained, City staff acted immediately to rectify this situation and directed TRC Solutions, Inc. (and their environmental sub consultant Toure Environmental Engineering, Inc.) to work on obtaining the required project specific permits. During this permitting period, May to October 2018, the City instructed Granite Rock Company to demobilize, winterize the project site, and assist the project team in ensuring compliance with the new permitting requirements. These activities were above and beyond the original scope of work and resulted in an increase in the contract amount of $185,000. This increase in costs is due to the following reasons: x Stormwater Maintenance and Compliance: prior to the winter month, the contractor was instructed to install stormwater management devices to prevent pollutants from entering and leaving the project site. This includes the installation of fiber roll, silt fence, erosion blanket, and environmental sensitive area (ESA) fencing. The total cost for this work is $19,110. x Demobilization: the cost to demobilize the construction equipment, temporary facilities, and rental units is $9,906. x Labor Escalation: Since the project was suspended in 2018 and is not scheduled to re-start until April 15, 2019 there are escalation costs related to the number of man-hours of work (5982 Man Hours) that were postponed for one year. This includes wage rate increases for all the different trades for the project. The total cost for this escalation is $13,941. x Material Escalation: Since the project was suspended in 2018 and is not scheduled re-start until April 15, 2019 there are escalation costs related to the amount of material required to build the project. This includes the cost for asphalt concrete, baserock, concrete, rebar, wood, and much more. The total cost for this escalation is estimated to be $28,861. x Subcontractor cost: Other subcontractors were also already onsite when the project was suspended. This resulted in demobilization, material storage, and equipment rental fees. The total cost for this is $12,391. 7.A Packet Pg. 57 6.B.c Packet Pg. 315 Attachment: Exhibit A - Approved Staff Report 4-1-2019 (2962 : NOA for West Branch Llagas Creek Trail Project) x Additional cost (including contingency): This cost is to account for vandalism, material stolen from the jobsite, and indirect overhead costs associated with this suspension. This cost is $100,790. To date, the City has received the approved permits from all the listed agencies above and is ready to resume construction. Staff has reviewed and vetted the contractor’s request for this change order and staff recommends that the City Council approve this Change Order No. 1 for an amount of $164,010 and include an additional $20,990 in contingency to account for all the changes described above. ALTERNATIVES Council has the following options regarding this amendment: 1. Approve this amendment: Approve Change Order No. 1 to Granite Rock Company’s contract so as to continue the construction of the Ronan Channel Trail Project. STAFF RECOMMENDS THIS OPTION. 2. Not approve this amendment: This would stop the construction of the Ronan Channel Trail Project. The City would lose the federal grant and may not qualify for federal grants for future projects. In addition, this may result in additional costs to the city due to re-advertising and project startup costs. STAFF DOES NOT RECOMMEND THIS OPTION. FISCAL IMPACT/FUNDING SOURCE The project is funded by local facilities impact funds and two grants for construction funding: 1) a grant from the Santa Clara Valley Water District in the amount of $178,076, and 2) a Federal Grant in the amount of $1,034,000. The remaining funding comes from the city’s Public Facilities Impact fund. In order to continue work on the Project, staff requests Council’s approval of a budget amendment of $185,000 from the Public Facilities Impact fund. There are sufficient funds available in the Public Facilities Impact Fund. The total Granite Rock Company contract cost will be as follows: Cost Original Contract Price $1,814,859.42 Contingency (10%) $181,486 7.A Packet Pg. 58 6.B.c Packet Pg. 316 Attachment: Exhibit A - Approved Staff Report 4-1-2019 (2962 : NOA for West Branch Llagas Creek Trail Project) Change Order No. 1 $164,010 Increase in Contingency $20,990 Total Revised Contract Price $1,978,869 Total Contingency $202,476 Attachments: 1. Original Contract for Graniterock Company 2. Change Order No. 1 3. Reso Budget Amendment Graniterock 4. Staff Report 7.A Packet Pg. 59 6.B.c Packet Pg. 317 Attachment: Exhibit A - Approved Staff Report 4-1-2019 (2962 : NOA for West Branch Llagas Creek Trail Project) City of Gilroy STAFF REPORT Agenda Item Title: Approval of the Ninth Amendment to the Single Tenant Lease Agreement With Gilroy Gardens Family Theme Park Extending the Lease by One Year Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Trevin Barber Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization  Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Approve the ninth amendment to the single tenant lease agreement with Gilroy Gardens Family Theme Park extending the lease by one year, and authorize the Interim City Administrator to execute the amendment and related documents. BACKGROUND The Gilroy Gardens Family Theme Park is currently leasing property owned by the City through a Single Tenant Lease Agreement (“Agreement”). The Agreement’s term is set to end on February 28, 2020. The original Agreement term was set for February 28, 2010, but has been extended seven times through amendments previously approved. ANALYSIS 6.C Packet Pg. 318 Attached to this staff report is the proposed Ninth Amendment to the Single Tenant Lease Agreement (“Ninth Amendment”). This amendment seeks to change the end of the term by extending the Agreement for a period of one year, to include the certified access specialist disclosure required under California Civil Code Section 1938, and to make such changes as necessary to ensure rental payments are due upon the end of the extension. ALTERNATIVES 1. Council may reject the Ninth Amendment. Not recommended. Should the term expire, the operations of Gilroy Gardens would become threatened while negotiations on a potential new agreement are undertaken. 3. Council may determine to modify the Ninth Amendment. Not recommended. Terms of the amendment would need to be identified and negotiated with Gilroy Gardens. This may present a risk to the agreement if terms could not be reached before the term of the Agreement is reached. FISCAL IMPACT/FUNDING SOURCE The proposed extension does not enhance or diminish the fiscal impacts of the Agreement as previously amended. The proposed extension would only continue the current fiscal agreement for one year. Attachments: 1. Gilroy Gardens 9th Ammendment 6.C Packet Pg. 319 6.C.a Packet Pg. 320 Attachment: Gilroy Gardens 9th Ammendment (2974 : Gilroy Gardens Lease Extension to 2021) 6.C.a Packet Pg. 321 Attachment: Gilroy Gardens 9th Ammendment (2974 : Gilroy Gardens Lease Extension to 2021) 6.C.a Packet Pg. 322 Attachment: Gilroy Gardens 9th Ammendment (2974 : Gilroy Gardens Lease Extension to 2021) 6.C.a Packet Pg. 323 Attachment: Gilroy Gardens 9th Ammendment (2974 : Gilroy Gardens Lease Extension to 2021) 6.C.a Packet Pg. 324 Attachment: Gilroy Gardens 9th Ammendment (2974 : Gilroy Gardens Lease Extension to 2021) City of Gilroy STAFF REPORT Agenda Item Title: Claim of Alan Olvera (The Interim City Administrator recommends a “yes” vote under the Consent Calendar shall constitute the denial of the claim) Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Human Resources Department Submitted By: LeeAnn McPhillips Prepared By: LeeAnn McPhillips Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection. EXECUTIVE SUMMARY Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the September 14, 2020 meeting: • Claim of Alan Olvera Attachments: 6.D Packet Pg. 325 1. Claim of Alan Olvera 6.D Packet Pg. 326 6.D.a Packet Pg. 327 Attachment: Claim of Alan Olvera (2970 : Claim of Alan Olvera) 6.D.a Packet Pg. 328 Attachment: Claim of Alan Olvera (2970 : Claim of Alan Olvera) September 14, 2020 Laurie Waters California Transportation Commission Division of Local Assistance 1120 N Street, MS-52 Attn: Office of State Programs Sacramento, CA 95814 Dear Ms. Waters: The City of Gilroy is pleased to support the Public Health Department’s Active Transportation Program (ATP) Cycle 5 grant application for funding to improve our community’s health through promotion of safe walking and bicycling to community hubs in Gilroy. The community hubs identified for this grant; the Civic Center, Gilroy Transit Center, San Ysidro Park and associated trail system, Valley Health Center Gilroy and St. Joseph’s Family Center, are all locations that serve a large number of our residents, including our most vulnerable populations in Gilroy. The City understands the importance of increased physical activity for people of all ages and see s this grant as complementing our transportation planning efforts. We greatly appreciate our partnership with the Santa Clara County Public Health Department and the valuable input provided on recent updates to the General Plan (Gilroy 2040) related to best practices for the promotion of safe biking and walking and active transportation infrastructure improvements. The City of Gilroy sees this grant as an opportunity to build on the goals outlined in our plans to promote bicycling and walking as s trategies for improving health and the quality of life. Additionally, the City of Gilroy is supportive of the opportunity to enhance the linkages between key community hubs and to continue Safe Routes to School efforts at two of our Gilroy schools; South Valley Middle School and Eliot. As economic conditions improve, we will also evaluate opportunities to utilize Measure B funds to support the work being proposed. The City of Gilroy and Santa Clara County Public Health Department have a long history of collaboration. The Public Works Department, Police Department, and Parks and Recreation Department have worked closely with the Public Health Department, most recently to implement a very successful Safe Routes to School Program. In addition, the City and the Public Health Department have implemen ted programs to increase park utilization, with funding from the Centers for Disease Control (CDC), and have engaged Gilroy seniors in pedestrian safety education and community conversations around barriers and opportunities for safe walking. We look forward to the opportunity to expand these efforts to ensure all Gilroy residents can safely walk or bicycle to key locations throughout our City. The City of Gilroy is pleased to endorse the Santa Clara County Public Health Department’s Active Transportation Program (ATP) Cycle 5 grant application. Sincerely, Mayor Roland Velasco 6.E Packet Pg. 329 Communication: Approval of a Letter in Support of the Santa Clara County Public Health Department’s Active Transportation Program Cycle 5 6.E Packet Pg. 330 Communication: Approval of a Letter in Support of the Santa Clara County Public Health Department’s Active Transportation Program Cycle 5 City of Gilroy STAFF REPORT Agenda Item Title: Approval of a Letter in Support of Gilroy Fiat Chrysler of America (FCA) to Retain a Chrysler Dodge Jeep Ram Dealership in Gilroy Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Approve a letter in support of Gilroy Fiat Chrysler of America (FCA) to retain a Chrysler Dodge Jeep Ram dealership in Gilroy. BACKGROUND Since 1972 Gilroy has had a Chrysler Dodge Jeep Ram franchise in the community. With the recent closure of the Dodge Ram dealership there is an opportunity for the Fiat Chrysler of American (FCA) to re-open the existing facility and re-establish a Chrysler Dodge Jeep Ram franchise in Gilroy. Council is being asked by FCA to provide a letter of support for the reopening and continuation of the Chrysler Dodge Jeep Ram franchise in Gilroy. ANALYSIS 6.F Packet Pg. 331 Staff recommends that Council approve the letter of support for FGA as they provide service to its’ regional customers, create local job opportunities, and generate sales taxes that the City utilizes to provide General Fund services. ALTERNATIVES Council could decide to not provide a letter of support. FISCAL IMPACT/FUNDING SOURCE None at this time. Attachments: 1. FCA City Council Letter 6.F Packet Pg. 332 Fiat Chrysler of America Since 1972 Gilroy has been proud to be home to the Fiat Chrysler of America’s flagship brand Jeep. Since then, thousands of vehicles have been sold in our small but growing community. Most recently , through efforts of the successor of that original AMC/Jeep/Renault dealership more than 4,000 new FCA vehicles were being delivered a year from Gilroy. If it were to close permanently it would be a great loss for both FCA and our community. Gilroy and its over 63,000 residents depend on the vitality of the Gilroy Auto Mall which the Chrysler Dodge Jeep Ram dealership is part of. It represents direct employment of 50 t o 100 people with well paying jobs. Those jobs support other businesses in our community and bring sales tax revenue to fund our schools, police and fix our streets. Over the past five years, over 1,700 new homes were built in Gilroy representing an increase of over 11.5% in the population. More importantly the people moving to Gilroy have a higher income level and have increased the median income by 9% in the past three years. Gilroy is also better located than some of our neighbor ing cities, with easy access to Silicon Valley via 101, and to towns like Hollister, Watsonville, and Salinas. It is a town that can and has drawn beyond it s own growing population, which is why the World Famous Gilroy Garlic Festival can draw over 100,000 visitors a year in j ust three days. A Chrysler Dodge Jeep Ram dealership today, in Gilroy, is already built and ready to open for business. In its’ current state, it can be in operation in just a few weeks as opposed to years. Furthermore, all those Chrysler vehicles owned by the residents of Gilroy and the surrounding areas will have a place to go for service. Those consumers will not be forced to look at other locally represented brands and locations where they can get their vehicles serviced. The City also has a significant agricultural community that purchase and need servicing of their vehicles. Keeping the Chrysler Dodge Jeep Ram franchise alive in Gilroy is a win for the community, the City of Gilroy, and Fiat Chrysler of America.  First for FCA, immediately resume selling vehicles and parts to the dealer, and resumption of satisfying customer demands for sales and service.  Second to the people of Gilroy and the surrounding area, having a place to service their vehicles, honor their Chrysler service contracts, and buy new and used Chrysler products.  Finally, the City of Gilroy, more people employed, the resumption of sales tax collection, and one less empty building. The City of Gilroy is proud to have a Chrysler Dodge Jeep Ram franchise in our community. The Mayor and City Council ask that you strongly consider maintaining the long -standing relationship that the dealership has had with our City. 6.F.a Packet Pg. 333 Attachment: FCA City Council Letter (2977 : Letter in Support of Gilroy Fiat Chrysler) City of Gilroy STAFF REPORT Agenda Item Title: Acceptance of an Edward Byrne Memorial Justice Assistance Grant in the Amount of $12,856 and Adoption of a Resolution of the City Council of the City of Gilroy Amending the Budget for Fiscal Year 2020-2021 Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Police Department Submitted By: Scot Smithee Prepared By: Scot Smithee Patricia Vigil Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services  Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION a) Accept the Edward Byrne Memorial Justice Assistance Grant of $12,856 from the United States Department of Justice, Bureau of Justice Assistance, and authorize the City Administrator to execute all grant agreements and related documents. b) Adopt a resolution of the City Council of the City of Gilroy amending the budget for Fiscal Year 2020-2021 and appropriating proposed expenditure amendments. EXECUTIVE SUMMARY 6.G Packet Pg. 334 The City of Gilroy has received the annual Edward Byrne Memorial Justice Assistance Grant (JAG) for several years. The JAG Program is the leading source of federal justice funding to state and local jurisdictions. The JAG Program provides local governments with critical funding necessary to support a range of program areas in law enforcement, personnel and equipment. The City of Gilroy Police Department applied for and was tentatively awarded a grant fo r $12,856. BACKGROUND The United States Department of Justice, Bureau of Justice Assistance (BJA) released a solicitation for grant applications. In August 2020, the Police Department received tentative approval of our grant application for $12,856 to use towards law enforcement and equipment programs. The grant cycle is from October 1, 2020 to September 30, 2021 to expend the funds through reimbursement process. As a condition of the award process, the governing body of the applying jurisdiction must approve the acceptance of the award prior to final acceptance and allocation of funds. In accordance with the JAG purpose areas, staff submitted the application, which met the identified JAG purpose areas. The JAG Grant funding will allow the police department to purchase equipment to upgrade police officer workstations. ANALYSIS The Edward Byrne Memorial Justice Assistance Grant furthers the Police Department’s law enforcement efforts by enhancing law enforcement, personnel and equipment programs. The majority of the workstations utilized by police officer’s at the department do not provide the option to stand or adjust the ergonomics to fit their individual needs. The purchase of modern workstation upgrades will enhance the wellbeing of both sworn and non-sworn staff. In prior years, grant funds have been used towards the purchase of gas masks, body- worn cameras, and technology enhancements to the briefing room. In order to receive funding, City Council action is required to appropriate the grant funds into the Fiscal Year 2020-2021 Budget, fund 238. ALTERNATIVES Reject approval to appropriate the Edward Byrne Memorial Justice Assistance Grant funds for $12,856 into the Fiscal Year 2020-2021 Budget, fund 238. Funding for workstations would require an alternate funding source, or not be purchased. STAFF DOES NOT RECOMMEND THIS OPTION FISCAL IMPACT/FUNDING SOURCE 6.G Packet Pg. 335 Approval of this action would increase funding to the Police Department’s Edward Byrne Memorial Justice Assistance Grant Fund, fund 238, by $12,856 in the Fiscal Year 2020- 2021 budget. There is no financial contribution required from the City of Gilroy. Attachments: 1. Resolution JAG Grant Acceptance 6.G Packet Pg. 336 RESOLUTION NO. 2020-XX RESOLUTION NO. 2020-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING THE BUDGET FOR THE CITY OF GILROY FOR FISCAL YEAR 2020-2021 IN THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANTS FUND AND APPROPRIATING PROPOSED EXPENDITURE AMENDMENTS WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2019-2020 and 2020-2021, and the City Council carefully examined, considered and adopted the same on June 3, 2019; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2020-2021 for the City of Gilroy in the staff report dated September 14, 2020 for the Edward Byrne Memorial Justice Assistance Grants Fund, appropriating funding received from the United States Department of Justice; Bureau of Justice Assistance and, WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments. NOW, THEREFORE, BE IT RESOLVED THAT appropriations in the Edward Byrne Memorial Justice Assistance Grants Fund, fund 238, is hereby increased by $12,856 for Fiscal Year 2020-2021. PASSED AND ADOPTED this 14th day of September 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ___________________________ ATTEST: Roland Velasco, Mayor _________________________ Shawna Freels, City Clerk 6.G.a Packet Pg. 337 Attachment: Resolution JAG Grant Acceptance [Revision 2] (2982 : Acceptance of Justice Assistance Grant) City of Gilroy STAFF REPORT Agenda Item Title: Acceptance of an Office of Traffic Safety Selective Traffic Enforcement Program Grant in the Amount $126,000 and Adoption of a Resolution of the City Council of the City of Gilroy Amending the Budget for Fiscal Year 2020-2021 Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Police Department Submitted By: Scot Smithee Prepared By: Scot Smithee Patricia Vigil Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services  Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION a) Accept the Office of Traffic Safety Selective Traffic Enforcement Program Grant of $126,000 and authorize the Interim City Administrator to execute all grant agreements and related documents. b) Adopt a resolution of the City Council of the City of Gilroy amending the budget for Fiscal Year 2020-2021 and appropriating proposed expenditure am endments. EXECUTIVE SUMMARY The City of Gilroy has been the recipient of the Office of Traffic Safety Grant for several years. The Office of Traffic Safety released a solicitation for grant applications for the 6.H Packet Pg. 338 "Selective Traffic Enforcement Program" (STEP) grant in January 2020. The Gilroy Police Department applied for and was tentatively awarded a grant for $126,000. The objective of the grant is to reduce incidents of fatal and injury collisions involving vehicles, bicycles and pedestrians by use of targeted traffic enforcement operations and enhanced traffic analytics. BACKGROUND The California Highway Safety Program is a partnership effort between the National Highway Traffic Safety Administration and California. The Office of Traffic Safety is designated by the Governor to receive federal traffic safety funds for coordinating California’s highway safety programs. Each year the Office of Traffic Safety develops a Highway Safety Plan identifying the key highway safety problems in the State and the most effective countermeasures to address them. The Office of Traffic Safety then solicits proposals statewide to address the identified problems and allocates funds to state and local governmental agencies to implement traffic safety programs and grants. In June 2020, the Office of Traffic Safety notified the Gilroy Police Department of tentative approval of our initial grant application for $86,000. Recently, the Office of Traffic Safety awarded Gilroy Police Department an additional $40,000 to use towards the purchase of an Indian Challenger Motorcycle. Gilroy Police Department was selected by the Office of Traffic Safety to purchase and test the new motorcycle as part of the Buy America Act for products manufactured in the United States. The grant cycle is from October 1, 2020 to September 30, 2021 to expend the funds through reimbursement process. As a condition of the award process, the governing body of the applying jurisdiction must approve the acceptance of the award prior to final acceptance and allocation of funds. Police Officers will conduct three DUI checkpoints and 18 DUI saturation patrols provided by overtime funded by the grant. Police Officers will also attempt to reduce injury and fatal collisions by conducting nine special traffic enforcement operations and eight distracted driver operations. Acceptance of the grant requires the Police Department to provide training in DUI enforcement to Police Officers and traffic safety training to members of the community without reimbursement. The Police Department hosts a DUI training class taught by CHP so Gilroy Police Officers can attend without additional costs and the Traffic Unit provides bicycle and pedestrian classes for schoolchildren during the course of their normal workdays. A requirement of the grant is the police department participates in several national campaigns in conjunction with the Office of Traffic Safety such as Distracted Driver Month, winter and summer Anti-DUI campaigns, Pedestrian Safety Month, and Safe Routes to Schools. ANALYSIS 6.H Packet Pg. 339 In order to continue traffic related enforcement operations, City Council action is required to appropriate the grant funds into the Fiscal Year 2020 -2021 Budget. The proposed Fiscal Year 2020-2021 budget appropriation is as follows: Office of Traffic Safety (OTS) Grant Fund - 235 Department - 1401 Program – 3719 Account – 4265 (Program Expenses) ALTERNATIVES Reject approval to appropriate the Office of Traffic Safety Selective Traffic Enforcement Program Grants funds for $126,000 into the Fiscal Year 2020-2021 Budget. Funds would not be available to support programs. STAFF DOES NOT RECOMMEND THIS ALTERNATIVE. FISCAL IMPACT/FUNDING SOURCE Approval of this action would increase funding to the Police Department’s Office of Traffic Safety (OTS) Grants Fund for $126,000 in the Fiscal Year 2020-2021 Budget. PUBLIC OUTREACH The Police Department will conduct a public engagement campaign via our digital media platforms prior to each scheduled DUI checkpoint and participation of national campaigns in addition to the grant required “Kickoff” press release. Attachments: 1. Resolution Budget Amendment OTS Grant 6.H Packet Pg. 340 RESOLUTION NO. 2020-XX RESOLUTION NO. 2020-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING THE BUDGET FOR THE CITY OF GILROY FOR FISCAL YEAR 2020-2021 IN THE OFFICE OF TRAFFIC SAFETY GRANTS FUND AND APPROPRIATING PROPOSED EXPENDITURE AMENDMENTS WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2019-2020 and 2020-2021, and the City Council carefully examined, considered and adopted the same on June 3, 2019; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2020-2021 for the City of Gilroy in the staff report dated September 14, 2020 for the Office of Traffic Safety Grants Fund, appropriating funding received from the Office of Traffic Safety; and WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments. NOW, THEREFORE, BE IT RESOLVED THAT appropriations in the Office of Traffic Safety Grants Fund, fund 235, is hereby increased by $126,000 for Fiscal Year 2020-2021. PASSED AND ADOPTED this 14th day of September 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ___________________________ ATTEST: Roland Velasco, Mayor _________________________ Shawna Freels, City Clerk 6.H.a Packet Pg. 341 Attachment: Resolution Budget Amendment OTS Grant [Revision 2] (2981 : Acceptance of OTS Grant for $126,000) City of Gilroy STAFF REPORT Agenda Item Title: Adoption of a Resolution of the City Council of the City of Gilroy Supporting the Vision of Gilroy Becoming a Recreation Destination Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization  Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Adopt a resolution of the City Council of the City of Gilroy supporting the vision of Gilroy becoming a recreation destination. BACKGROUND At the August 17, 2020 City Council meeting, Council received a report from the Gilroy Economic Development Partnership (GEDP) and directed staff to return to Council for consideration of adopting a resolution in supporting the vision of Gilroy becoming a recreation destination. ANALYSIS The attached resolution is consistent with Council direction and specifies that the vision of Gilroy as a Recreation Destination relies on three key initiatives: 6.I Packet Pg. 342 1. Support the concept of the Gourmet Alley project proposed for Downtown Gilroy. 2. Support the development of the Gilroy Sports Park as a regional recreational area and/or facility. 3. Support the utilization of the 536 acres owned by the City of Gilroy that currently includes Gilroy Gardens and other future potential outdoor recreation projects that will contribute to the vision of Gilroy as a recreation destination. ALTERNATIVES Council could decide to not adopt the resolution. FISCAL IMPACT/FUNDING SOURCE None. Attachments: 1. Resolution Supporting Gilroy Becoming a Recreation Destination 6.I Packet Pg. 343 1 RESOLUTION NO. 2020-XX RESOLUTION NO. 2020-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY SUPPORTING THE VISION OF GILROY BECOMING A RECREATION DESTINATION WHEREAS, the economic vision for Gilroy is to have a prosperous and diversified business community, providing both jobs and financial resources to support a high quality of life for its residents; and, WHEREAS, Gilroy views tourism as part of that economic vision and has competitive advantages to lead the way for Gilroy’s post COVID 19 economic recovery and contribute to the community’s health and sustainability, WHEREAS, Gilroy is expanding from a regional day visitor approach to a destination location with geographic features for public and commercial recreational uses including hiking, cycling, adventure park, mountain bike trails & other outdoor activities, WHEREAS, the Gilroy Economic Development Corporation has formed a coalition of organizations in support of the vision for Gilroy to become a recreation destination and approved three key initiatives in support of the vision. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Gilroy hereby supports the vision of Gilroy becoming a recreation destination and the three key initiatives adopted by the GEDP that fall under this statement including: 1. Support of the concept of the Gourmet Alley project proposed for Downtown Gilroy. 2. Support of the development of the Gilroy Sports Park as a regional recreational area and/or facility. 3. Support the utilization of the 536 acres owned by the City of Gilroy that currently includes Gilroy Gardens and other future potential outdoor recreational projects that will contribute to the vision of Gilroy as a recreation destination. 6.I.a Packet Pg. 344 Attachment: Resolution Supporting Gilroy Becoming a Recreation Destination [Revision 1] (2988 : Resolution Gilroy as a Recreation 2 RESOLUTION NO. 2020-XX Submitted By: Gilroy Economic Development Partnership comprised of representatives from the following organizations: Visit Gilroy/California Welcome Center Gilroy Gilroy Economic Development Corporation Gilroy Gardens Gilroy Chamber of Commerce Gilroy Downtown Business Association Gavilan College PASSED AND ADOPTED on this 14th day of September 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ________________________ Roland Velasco, Mayor ATTEST: ______________________________ Shawna Freels, City Clerk 6.I.a Packet Pg. 345 Attachment: Resolution Supporting Gilroy Becoming a Recreation Destination [Revision 1] (2988 : Resolution Gilroy as a Recreation City of Gilroy STAFF REPORT Agenda Item Title: Fourth Amendment to the Agreement with Adams Ashby Group for Community Development Block Grant Administrative Services and Adoption of a Resolution of the City Council of the City of Gilroy Amending the Fiscal Year 2020-2021 Budget in Community Development Block Grant Fund 254 Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Community Development Department Submitted By: Karen Garner Prepared By: Karen Garner Robert Carrera Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION a) Adopt a Resolution of the City Council of the City of Gilroy amending the budget for Fiscal Year 2020-2021 in the community development block grant fund and appropriating proposed expenditure amounts. b) Approve the fourth amendment to the agreement with Adams Ashby Group in the Amount of $66,000 for Community Development Block Grant administration services. EXECUTIVE SUMMARY 7.A Packet Pg. 346 The Community Development Department has utilized the services of Adams Ashby Group, Inc. to administer Community Development Block Grant (CDBG) funds for the City of Gilroy since April 2018. Services provided include the drafting and filing of various required reports and plans, technical assistance and program data entry into the HUD federal database. The current contract expires at the end of September. Staff recommends an extension of the current agreement with Adams Ashby Group, Inc. until September 30, 2021 to provide continued stability and expertise to the City’s CDBG program. BACKGROUND Administration of the City’s CDBG Program was previously handled by a Housing and Community Development (HCD) Grants Manager until early 2017 when the previous HCD Grants Manager resigned. To help fill the gap and provide the knowledge and expertise necessary to successfully administer the CDBG program, Adams Ashby was retained and has done an excellent job in this capacity. Adams Ashby Group, Inc. is a government consultant firm based in Sacramento, CA that assists local governments with navigating the various overlay requirements for state and federal funding. They have expertise in the administration of CDBG and work with many other jurisdictions. On April 1, 2018, the City entered into an agreement with Adams Ashby Group to provide professional consultation and assistance in the management of the City’s CDBG program. Since that time, Adams Ashby has taken on a greater role in the management of the CDBG program and had their contract amended multiple times to reflect these changes. Currently, Adams Ashby conducts the following program requirements. • Draft and submit quarterly reports to HUD • Draft and submit Section 3 and Labor Standards Reports • Draft and submit the annual Consolidated Annual Performance and Evaluation Report (CAPER) • Reviewed the 2020-2025 Consolidated Plan done in coordination with the County of Santa Clara. • Create funding drawdown vouchers within the Integrated Disbursement and Information System (IDIS) used for dispersing CDBG grants to recipients • Conducting project closeout activities in IDIS • Prepare Environmental Review Record for projects/programs that receive funding each year, including exempt and categorically excluded projects. • Coordination and preparation of the upcoming Notice of Funding Availability (NOFA) for CDBG funding in FY 2022 and FY 2023. 7.A Packet Pg. 347 • Attend meetings with City staff, the Housing and Neighborhood Revitalization Committee, and City Council. • Coordination of program requirements for the CDBG CARES act funding programs, both the rental assistance and business assistance programs. The total value of this contract was previously under $100,000 and therefore, was approved at the City Administrator level. With this fourth amendment and extension of the contract, the total value exceeds $100,000 and requires City Council review and approval. Although the total value of the contract across multiple years exceeds $100,000, the cost of services with this current request for Fiscal Fear (FY) 2020-2021 (fourth amendment) is $66,000. The third amendment to the contract with Adams Ashby, effective January 1, 2020, is attached for reference and provides the full scope of services currently provided. ANALYSIS Keeping Adams Ashby under contract for another program year will provide staff with the support and stability for the CDBG and CARES act programs through this fiscal year. Not only has Adams Ashby provided the needed expertise, but the City’s primary point of contact, Paul Ashby, has done an outstanding job of educating staff on CDBG matters and keeping staff informed of opportunities and changes. Retaining Adams Ashby will ensure a successful transition of CDBG management duties to the Program Administrator. ALTERNATIVES Council may choose to not extend the agreement of Adams Ashby Group. Upon expiration of the agreement on September 30th, the City will no longer have access to the services of Adams Ashby Group. The tasks performed by Adams Ashby would need to be performed by existing staff who do not have the in-depth knowledge and expertise that Adams Ashby provides. Given the time intensive and deadline driven nature of CDBG programs as well as the importance of the grant funding to our community, this option is not recommended. FISCAL IMPACT/FUNDING SOURCE The total cost for Adams Ashby’s scope of services is a monthly flat rate of $5,500 per month. To account for these costs through FY 2020-2021, a budget amendment of $66,000 is necessary. This includes funds for services already provided by Adams Ashby since the beginning of this fiscal year. No General Fund money is used to pay for Adams Ashby Group, Inc. services. Recipients of CDBG entitlement grants can spend up to 20% of their annual entitlement grant allocation towards program administration. That 20% limit for this year’s entitlement grant is $99,060. Program administration costs include the contract for Adams Ashby Group, Inc., a portion of salary costs for the Program Administrator and the HCD technician, as well as a small amount of other charges such as noticing 7.A Packet Pg. 348 requirements. CONCLUSION Retaining Adams Ashby will provide much needed stability for the CDBG program as well as the CARES Act Emergency Assistance Programs as the programs transition to the City Administrator’s Office. This will ensure the continued successful administration of CDBG programs and infusion of much needed grant funding into the Gilroy community. NEXT STEPS Upon approval by Council, staff would proceed with processing the amendment for signatures and full execution. Attachments: 1. Resolution Budget Amendment Fund 254 2. 4th Amendment to the Agreement for Services - Adams Ashby Group Inc 3. 3rd Amendment to the Agreement for Services - Adams Ashby 7.A Packet Pg. 349 RESOLUTION NO. 2020-XX RESOLUTION NO. 2020-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING THE BUDGET FOR THE CITY OF GILROY FOR FISCAL YEAR 2020-2021 IN THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND AND APROPRIATING PROPOSED EXPENDITURE AMENDMENTS WHEREAS, the City Administrator prepared and submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2019-2020 and 2020-2021, and the City Council carefully examined, considered and adopted the same on June 3, 2019; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2020-2021 for the City of Gilroy in the staff report dated September 14, 2020 for the “Fourth Amendment to the Agreement for Services with Adams Ashby Group, Inc.”, appropriating funding for continued Community Development Block Grant (CDBG) administration; and WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments. NOW, THEREFORE, BE IT RESOLVED THAT appropriations for Fiscal Year 2020-21 are hereby increased in the CDBG Fund, Fund 254, by $66,000. PASSED AND ADOPTED this 14th day of September, 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: 7.A.a Packet Pg. 350 Attachment: Resolution Budget Amendment Fund 254 [Revision 1] (2953 : Agreement:with Adams Ashby for CDBG Administration) RESOLUTION NO. 2020-XX APPROVED: ___________________________ ATTEST: Roland Velasco, Mayor _________________________ Shawna Freels, City Clerk 7.A.a Packet Pg. 351 Attachment: Resolution Budget Amendment Fund 254 [Revision 1] (2953 : Agreement:with Adams Ashby for CDBG Administration) -1- 4845-8215-5540v1 MDOLINGER\04706083 FOURTH AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF GILROY AND ADAMS ASHBY GROUP , INC. FOR ON CALL SERVICES WHEREAS, the City of Gilroy, a municipal corporation (“City”), and Adams Ashby Group, Inc. entered into that certain agreement entitled “Agreement for Services”, effective on April 1, 2018, hereinafter referred to as “Original Agreement ”; and WHEREAS, City and Adams Ashby Group, Inc. have determined it is in their mutual interest to amend cert ain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. The first paragraph of Article 1 (“Term of Agreement”) of the Original Agreement shall be amended to read as follows: “This Agreement will become effective on April 1, 2018 and will continue in effect through September 30, 2021 unless terminated in accordance with the provisions of Article 7 of this Agreement.” 2. Article 4 (“Compensation”), Section A (“Consideration”) of the Original Agreement shall be amended to read as follows: “In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event however shall the total compensation paid to CONSULTANT e xceed $162,575.” 3. This Amendment shall be effective on September 30, 2020. 4. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 5. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument . I N WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. CITY OF GILROY ADAMS ASHBY GROUP, INC. By: By: [signature] [signature] Jimmy Forbis Paul Ashby [employee name] [name] Interim City Administrator Principal [title/department] [title] Date: Date: 7.A.b Packet Pg. 352 Attachment: 4th Amendment to the Agreement for Services - Adams Ashby Group Inc (2953 : Agreement:with Adams Ashby for CDBG -2- 4845-8215-5540v1 MDOLINGER\04706083 Approved as to Form ATTEST: City Attorney City Clerk 7.A.b Packet Pg. 353 Attachment: 4th Amendment to the Agreement for Services - Adams Ashby Group Inc (2953 : Agreement:with Adams Ashby for CDBG THIRD AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN THE CITY OF GILROY AND ADAMS ASHBY GROUP FOR ON CALL SERVICES WHEREAS, the City of Gilroy, a municipal corporation ("City"), and Adams Ashby Group, Inc. entered into that certain agreement entitled "Agreement for Services", effective on April 1, 2018, hereinafter referred to as "Original Agreement"; and WHEREAS, City and Adams Ashby Group, Inc. have determined it is in their mutual interest to amend certain terms of the Original Agreement. NOW, THEREFORE, FOR VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. The first paragraph of Article 1 ("Term of Agreement") of the Original Agreement shall be amended to read as follows: This Agreement will become effective on April 1, 2018 and will continue in effect through September 30, 2020 unless terminated in accordance with the provisions of Article 7 of this Agreement." 2. Article 4 ("Compensation"), Section A ("Consideration") of the Original Agreement shall be amended to read as follows: In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in Exhibit "D" ("Payment Schedule"). In no event however shall the total compensation paid to CONSULTANT exceed $96,575." 3. Exhibit `B" ("Scope of Services") of the Original Agreement and subsequent amendments is hereby replaced with the attached Exhibit `B". 4. Exhibit "C" ("Milestone Schedule") of the Original Agreement and subsequent amendments is hereby replaced with the attached Exhibit "C". 5. Exhibit "D" ("Payment Schedule") of the Original Agreement and subsequent amendments is hereby replaced with the attached Exhibit "D". 6. This Amendment shall be effective on January 1, 2020. 7. Except as expressly modified herein, all of the provisions of the Original Agreement shall remain in full force and effect. In the case of any inconsistencies between the Original Agreement and this Amendment, the terms of this Amendment shall control. 8. This Amendment may be executed in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the dates set forth besides their signatures below. 4845-8215-5540v1 MDOLINGER104706083 _ 1 _ 7.A.c Packet Pg. 354 Attachment: 3rd Amendment to the Agreement for Services - Adams Ashby (2953 : Agreement:with Adams Ashby for CDBG Administration) CITY OF GILROY ADAMS ASHBY GROUP, INC. By: By. signature] employee name] fli rnirliSl fril"t) title/department] Date: ; /(7/70 -,-,0 Date t Approved as to Form City Attorney 0 T: Cy erk signature] Paul Ashby name] Principal title] Z 7 Z 0/ 9 4845-8215-5540v1 _2_ MDOLINGER104706083 7.A.c Packet Pg. 355 Attachment: 3rd Amendment to the Agreement for Services - Adams Ashby (2953 : Agreement:with Adams Ashby for CDBG Administration) EXHIBIT "B" SCOPE OF SERVICES CDBG Administrative Support Scope of Work 1. NOFA Process — Grant Allocation and Program Income a. Prepare Annual NOFA b. Project Review C. Review Projects for threshold/national objective requirements d. Analyze funding limits e. Meetings with City staff and/or Non -Profit Staff to review NOFA / Applications 2. Reporting a. Prepare Quarterly Reports to HUD b. Prepare Section 3 and Labor Standards Reports (once designated in HUD system which is currently in process) c. Prepare and Submit CAPER due 9/30 each year 3. Consolidated Plan / Annual Action Plan a. Develop 2020-2024 Consolidated Plan which will also serve as the first -year action plan — to include: executive summary, housing & homeless needs assessment, housing and market analysis, five-year strategic plan, impediments to fair housing and strategic plan b. Citizen Participation Planning 4. Assist in project closeout and flagged items in IDIS when identified 5. Environmental Review for NEPA a. Prepare Environmental Review Record for projects/programs that receive funding each year, including exempt and categorically excluded projects. This does not include full Environmental Assessments should a project require such an in-depth review. 6. Program Income / Revolving Loan Fund Support a. Assist County staff in managing program income funds and expending funds to meeting HUD expenditure ratios. b. Assist in tracking program income and receipts, and obligating dollars to projects as necessary 7. Labor Standards a. Provide Davis Bacon Information to contractors and subcontractors b. Attend Pre -Construction Conference c. Review Certified Payroll d. Conduct on -site Employee Interviews e. Labor Standards Reporting 8. Other Items as Identified by the City a. Entitlement Recertification Process b. Attend Meetings on an As -Needed Basis c. Correspondence with HUD 4845-8215-55400 MDOLINGER104706083 -3- 7.A.c Packet Pg. 356 Attachment: 3rd Amendment to the Agreement for Services - Adams Ashby (2953 : Agreement:with Adams Ashby for CDBG Administration) 9. Sub -Recipient Monitoring and Training a. Develop monitoring plan, schedule and risk assessment tool b. Training for new awardees identified in current action plan CITY Obligations CITY will agree to provide access to IDIS, all documents, contacts, and information necessary to complete the tasks identified. Staff will be available to answer questions and participate in training as scheduled. It is imperative that a dedicated staff person at the CITY support this program, be the "go to" for questions/assistance and provide the public with a "face" to the Program. 4845-8215-5540v1 _4_ MDOLINGER104706083 7.A.c Packet Pg. 357 Attachment: 3rd Amendment to the Agreement for Services - Adams Ashby (2953 : Agreement:with Adams Ashby for CDBG Administration) EXHIBIT "C" MILESTONE SCHEDULE All work by the CONSULTANT, as stated in Exhibit `B" ("Scope of Services"), will be performed as needed under the flat rate/monthly fee set forth in Exhibit "D" ("Payment Schedule"). CONSULTANT will coordinate with the CITY to identify deadlines for tasks and reports to ensure that all deadlines for work within the CONSULTANT's scope of services are met. 4845-8215-55400 5MDOLINGER104706083 7.A.c Packet Pg. 358 Attachment: 3rd Amendment to the Agreement for Services - Adams Ashby (2953 : Agreement:with Adams Ashby for CDBG Administration) EXHIBIT "D" PAYMENT SCHEDULE The goal of the CONSULTANT is to utilize a portion of general administration dollars (20% cap) to cover these services, while still leaving enough monies to assist and support the CDBG program at the CITY level. Effective July 1, 2019, Hourly Rates for CONSULTANT will be as follows: Principal $125.00 Inspector Staff $85.00 Associate Staff $65.00 CONSULTANT will bill at a flat rate/monthly fee of $5,500 for a nine month period effective January 1, 2020. Staff would be available to meet on site when necessary, but no more than Ix per month based on the distance between our offices. Should more days be needed on site than we would propose to add that to our billings at a time and material basis, based on the hourly rates above. 4845-8215-55400 _6_ MDOLINGER104706083 7.A.c Packet Pg. 359 Attachment: 3rd Amendment to the Agreement for Services - Adams Ashby (2953 : Agreement:with Adams Ashby for CDBG Administration) City of Gilroy STAFF REPORT Agenda Item Title: Standing Report on Operational Impacts and City/Community Efforts Related to the COVID-19 Pandemic Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Administration Submitted By: Jimmy Forbis Prepared By: Jimmy Forbis Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability  Public Engagement RECOMMENDATION Receive report. EXECUTIVE SUMMARY The instabilities of the COVID-19 pandemic continues to play a major role in influencing how local government responds to this current health and fiscal crisis. Timely and accurate situational awareness is critical for elected officials to assist you in making informed decisions on how best to allocate resources for maximum effectiveness within the community. This report serves as a standing Council discussion concerning the various impacts of the pandemic. Presentations will be given on interconnected topics such as health and safety, City finances, and business and economic recovery. POLICY DISCUSSION 9.A Packet Pg. 360 Discussions coming from the information contained in this report may include service levels, fiscal decisions and employee relations, among others. FISCAL IMPACT/FUNDING SOURCE Fiscal impacts are directly tied to and occur as the result of pandemic conditions region - wide, and within our community. CONCLUSION This standing report is to inform the City Council and to keep you updated on the changes to COVID-19 conditions within the clinical and operational spheres of local government. PUBLIC OUTREACH Public education and outreach regarding COVID-19 is a regular and ongoing feature of the City’s community engagement efforts. 9.A Packet Pg. 361 City of Gilroy STAFF REPORT Agenda Item Title: Discussion of Amending the Zoning Ordinance to Allow for Changeable Message Off-site Advertising Signage on Private Property Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Community Development Department Submitted By: Karen Garner Prepared By: Karen Garner Cindy McCormick Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization  Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety ☐ Workforce Stability ☐ Public Engagement RECOMMENDATION Receive report and provide direction to staff EXECUTIVE SUMMARY The Arrow Sign Company has submitted an application for an 80 -foot tall, 1,200 square foot area, “reader board” (changeable messages) advertising sign to be located on Automall Parkway, adjacent to the 101 Freeway. As currently proposed, approval of the sign would require an amendment to City Code Sections 30.37.30 (Prohibited Signs), 30.37.50 (Commercial and Industrial districts), and 30.37.51 (Freeway Oriented Signs). Following the Council Meeting, the applicant will decide whether to pursue the entitlement as currently proposed, or refine the application prior to moving forward. 10.A Packet Pg. 362 Once the application scope has been finalized, staff will complete their analysis, draft the zoning amendments, and schedule the formal application for public hearings with the Planning Commission and the City Council. BACKGROUND A preliminary review of the proposal provides an o pportunity for the applicant and City staff to obtain general policy guidance from the City Council on a project that would require changes to the Zoning Ordinance. Comments provided by the City Council during the meeting are considered preliminary and do not constitute a decision or endorsement of the proposal. No formal actions or decisions are made as a result of the preliminary discussion. Decision making would take place after the project is presented to the Planning Commission and the City Council at future public hearings. Potential changes to the Zoning Ordinance will need to look beyond this individual application, since the scope of those changes has the potential to affect many properties. Therefore, any proposed changes will need to be analyzed carefully to determine if the changes are acceptable, if an alternative solution is more appropriate or if no change to the current ordinance is preferred. Application History: In May 2018, a zoning amendment application was submitted by Arrow Sign Company to allow an 80-foot tall, 1,200 square foot area, electronic changeable message advertising sign on Automall Parkway. The proposed sign type, sign size, and sign location do not comply with the City’s Zoning Ordinance. Therefore, the project proposes to amend the Zoning Ordinance in order to allow such a sign on private property. In October 2018, the applicant met with City staff and at that time, the applicant told staff they had previously considered locating this sign on the Auto Mall property, but were unable to come to an agreement with the auto -dealers. However, staff has recently been made aware that one of the auto dealer owners would consider donating a portion of his property to the City to locate the signage. This option could minimize the potential for undesirable messaging (e.g., cannabis, tobacco, alcohol). The next closest site currently owned by the City of Gilroy is the corporation yard, which is located too far from the auto mall to be feasible. ANALYSIS 10.A Packet Pg. 363 Location: The subject property is located in the 6400 block1 of Automall Parkway and is currently occupied by several businesses including a gas station, auto repair, and an industrial equipment supplier. The six-acre property abuts the 101 Freeway to the east, the Auto Mall to the north, and commercial industrial uses to the west and south. General Plan 2020 Guidance: The General Plan establishes the overall policy framework for development decision making. The General Plan serves as a guide to help ensure that each decision is made in the best interest of the City’s long-term future. General Plan Policy 1.10 identifies Highway 101 interchange at 10th Street as an important “Gateway” to the City. Policy 1.14 directs the City to “strictly regulate signs and billboards in order to minimize their impact on the visual environment.” Sign Ordinance: It is the intent of the Sign Ordinance to: (a) Provide minimum standards to safeguard life, health, property and the public welfare by regulating and controlling the location, placement, size, n umbers, surface area, illumination, materials, and maintenance of signs and sign structures; (b) Preserve the natural beauty of the city and to maintain the orderliness of the community’s appearance; and (c) Ensure that signs will be designed as a part of the architectural and landscape design of all properties so as to enhance the beauty of the city and implement the beautification goals and policies of the Gilroy general plan. The Sign Ordinance does not currently allow off-site advertising signs (other than real- estate signs) and has general restrictions for freeway oriented signs and automobile dealership signs (e.g., height & size limits). The Sign Ordinance also prohibits signs that utilize scrolling or moving text or images (e.g., changeable message signs). Common regulations in other jurisdictions for signs similar to that proposed includes limitations on: • Sign types (e.g., freeway oriented signs, auto dealership signs, regional serving shopping center2 signs, master shopping center3 signs, service station signs). • Sign uses (e.g., commercial advertisement, public and semi-public4 announcements). 1 There are multiple addresses associated with the subject property (APN 841 -15-069). 2 (30.37.58) Regional-serving commercial developments are defined as commercial businesses locat ed on a parcel or parcels of land that were processed through the planning division as one (1) site, or as one (1) collective entity. 3 (30.37.52) A Master shopping center is defined as a shopping center with at least five (5) distinct commercial business occupants, and/or includes twenty thousand (20,000) square feet of floor area. 10.A Packet Pg. 364 • Zoning districts (e.g., shopping center commercial, highway commercial, public facility5). • Minimum parcel size. • Maximum distance to freeway off-ramp. • Height and sign area. • Total quantity of signs allowed in the City. Zoning Code Amendment Considerations: The proposed application for an 80-foot tall, 1,200 square foot area electronic reader board advertising sign on private property does not comply with the City’s Zoning Ordinance. The Council has an opportunity to provide staff and the applicant with preliminary feedback on potential changes to the Zoning Ordinance before scheduling the proposal for formal public hearings. If the Council does not generally support future consideration of such changes, it would be beneficial for the applicant to know that now, so the applicant can amend (or withdraw) their application accordingly. The following questions are intended to facilitate the City Council’s discussion. • Reader board signs6. The Sign Ordinance currently prohibits signs that utilize scrolling or moving text or images (e.g., electronic reader board signs). Should the City consider allowing electronic reader board signs, and if so under what circumstances? • Freeway Oriented signs. The City’s sign regulations include restrictions on height, sign area, parcel size, parcel proximity to a freeway off-ramp, and zoning district. The proposed 80-foot tall, 1,200 square foot freeway oriented sign exceeds the maximum 60-foot tall, 1,000 square foot sign currently allowed by code. The approximate 2,500 foot distance from this property to the freeway off - ramp also exceeds the maximum 660 foot distance currently allowed by code. 4 Public and semi-public uses include community centers, schools, hospitals, and religious institutions. 5 The PF park/public facilities district is intended to provide land for governmental, public utility, educational, and community service or recreational facilities 6 A reader board sign means a sign which is designed for manual or electrical changing of copy. 10.A Packet Pg. 365 Should the regulations for freeway oriented signs be amended? • Off-site signage7. The Sign Ordinance currently prohibits off-site advertising signs (except real estate signs) and any sign that conflicts with safe traffic movement. The proposed sign would be located on a different propert y from the site for which it would provide advertising, which is not permitted by code. Should the City consider allowance of off-site signage (other than real-estate signs), and if so under what circumstances? If the Council would like to consider allowing off-site signage, staff will research best practices and consider regulations from other cities in the Bay Area and those in Santa Clara County, in particular. Staff will also analyze potential impacts from various scenarios such as visual impacts and impacts to other properties and how many properties could potentially benefit/qualify for such off- site signage. The City could also limit electronic reader board signs to public property. Locating an electronic reader board sign on City property could po tentially allow the City to post periodic public service messaging, such as COVID -19 announcements. In either case (public or private property), staff would complete further analysis on the laws regarding content neutrality (e.g., prohibiting certain messages such as cannabis, tobacco, alcohol advertisements) and message substitution (e.g., substituting a non-commercial message for a commercial message). FISCAL IMPACT/FUNDING SOURCE The applicant previously paid for general costs associated with a zonin g amendment and architectural and site review. There are no additional fees associated with conducting this preliminary review. NEXT STEPS Following the meeting, the applicant will decide whether to pursue the entitlement as currently proposed, or refine the application prior to moving forward. Once the application scope has been finalized, staff will complete their analysis, draft an amendment to City Code, draft a Development Agreement / License Agreement / 7 An off-site sign means a sign, such as a billboard, which is not located on the same parcel of land as the entity or product it advertises. “Billboard” means a sign, other than a directional sign, which directs attention to a business, commodity, service or entertainment conducted, sold or offered at a place other than on the parcel where the sign is erected. Included are signs erected upon benches. 10.A Packet Pg. 366 Advertising Right agreement (whichever is most appropriate), and schedule the formal application for public hearings. The Planning Commission will review the application and make a recommendation to the City Council regarding the proposed zoning amendment. The City Council is the decision making body for amendments to City Code. The Architectural and Site Review permit is contingent on the zoning amendment and could be processed concurrently with the zoning amendment, or could be processed separately by staff following a decision on the zoning amendment. Attachments: 1. Gilroy Auto Mall Plans 2. Applicant's Proposed Zoning Text 10.A Packet Pg. 367 10.A.a Packet Pg. 368 Attachment: Gilroy Auto Mall Plans (2969 : Changeable Message Off-Site Advertising Sign) 10.A.a Packet Pg. 369 Attachment: Gilroy Auto Mall Plans (2969 : Changeable Message Off-Site Advertising Sign) Existing Code: 30.37.51 Freeway-oriented signs.I Q-=_~HA-~C.:~.=J In certain instances, one (1) on-site freeway-oriented sign may be p erm itted in addition to one (1) monument sign. The freeway-oriented sign shall not exceed sixty (60) feet in height and shall not exceed one hundred (1 00) square feet of sign area. The parcel on which the freeway sign is to b e located must meet all of the following criteria: (a) The parcel exceeds twenty thousand (20,000) square feet in l and area . (b) The parcel is within six hundred sixty (660) feet of an off-ramp from U.S. 101. (c) The parcel is occupied by a use which is a permitted use in an HC highway commercial district. Up to one hundred fifty (150) square feet of sign area for the freeway sign is permitted where additional freestanding signage is limited to one (1) monument sign not exceeding thirty-six (36) square feet in area. (Ord. No. 2013-08, § 2 (Exh. A), 8-5-13) Proposed Changes: 30.37.51 Freeway-oriented signs (A) In certain instances, one (1) on-site freeway-oriented sign may be permitted in addition to one (1) monument sign. The freeway-oriented sign shall not exceed sixty (60) feet in height and shall not exceed one huridred (1 00) square feet of sign area. The parcel on which the freeway sign is to be located must meet all of the following criteria: (1) The parcel exceeds twenty thousand (20,000) square feet in land area. (2) The parcel is within six hundred sixty (660) feet of an off-ramp from U.S. 101. (3) The parcel is occupied b y a use which is a permitted use in an HC highway commercial district. Up to one hundred fifty (150) square feet of sign area for the freeway sign is permitted where additional freestanding signage is limited to one (1) monument sign not exceeding thirty-six (36) square feet in area. (Ord. No. 2013-08, § 2 (Exh. A), 8-5-13) (B) In certain instances, one (1) Electronic messaging off-site freeway-miented sign may be petmitted. The freeway-otiented sign shall not exceed eighty (80) feet in height above freeway grade and shall not exceed twelve hundred (1200) square feet of sign area. The parcel on which the freeway sign is t_o be located must meet all of the following ctiteria: (1) Th e parcel exceeds twenty thousand (20,000) square feet in land area . (2) The parcel is within twenty-five hundred (2500) feet of an off-ramp from U.S . 101. (3) The parcel is occupied by a use which is a pennitted use in an HC hi ghway commercial district. (C) A second freeway-oriented sign may be permitted as allowed in 30.37.51 (B). One (i) each West and one (1) each East of Highway 101 with 1000 feet spacing to be approved by use p ermit. Electronic message changes at a max imum rate of one new message every 8 seconds Existing Code 30.37.30 Regulations in all districts (16) Any off-site advertising sign, including billboards, in any district except as exempted in section 30.37.90. Proposed Change: (16) Any off-site advertising sign, including billboards, in any district except as exempted in section 30.37.90. and or allowed in section 30.37.51 10.A.b Packet Pg. 370 Attachment: Applicant's Proposed Zoning Text (2969 : Changeable Message Off-Site Advertising Sign) City of Gilroy STAFF REPORT Agenda Item Title: Approval of a Memorandum of Understanding With Gilroy Firefighters Association, IAFF, Local 2805 for the Period of July 1, 2020 Through June 30, 2022 Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Human Resources Department Submitted By: LeeAnn McPhillips Prepared By: LeeAnn McPhillips Strategic Plan Goals  Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety  Workforce Stability ☐ Public Engagement RECOMMENDATION Approve a Memorandum of Understanding between the City and Gilroy Firefighters Association, IAFF, Local 2805 for the period July 1, 2020 through June 30, 2022 . BACKGROUND On June 1, 2020, the City Council approved Phase I of the Fiscal Recovery Plan necessitated by an ongoing $8M structural deficit in the General Fund. The City Council approved budget reductions totaling approximately $4M, including the net e limination of twenty-four (24) full-time position and most all part-time positions. The Phase I plan approved by the City Council, identified achieving the remaining $4M in reductions through the elimination of future raises and other payroll related reduc tions with the City’s labor and employee groups. Therefore, shortly following the June 1, 2020 City Council meeting, the City began discussions with each of the City’s employee 10.B Packet Pg. 371 organizations in an effort to achieve concession agreements for the remaining $4M deficit to avoid further employee layoffs. IAFF, Local 2805’s labor contract expired on June 30, 2020, therefore, regular negotiations for a successor Memorandum of Understanding (MOU) was combined with the concession bargaining. EXECUTIVE SUMMARY The City, as a public employer, is required to enter into the meet and confer process with our employee unions in order to make changes to wages, hours and working conditions as these are mandatory subjects of bargaining under the Miles Milias Brown Act. Over the last several months, the City and IAFF, Local 2805 have been meet ing and conferring in an effort to reach agreement on the terms of a new MOU to include concessions. Given the current staffing configuration coupled with the Council’s direction to staff the Santa Teresa Station with a two-person Rescue Unit, layoffs were not an option to reduce costs. Therefore, other MOU concession had to be agreed upon for this round of negotiations. Staff is pleased to report that a new two-year MOU with the necessary concessions was accomplished which allows the city to move forward to fill three new positions to staff the Rescue Unit servicing the southwest region of Gilroy on an ongoing basis which has resulted in improved fire department response times city-wide. The following is a summary of the changes to the Memorandum of Understanding (MOU) Extension between the City and IAFF, Local 2805: • Salary – no salary increases during the term of the MOU. The prior approved July 1, 2019 salary schedule will be observed for the term of the MOU. • Salary step advancement within the pay range is suspended for the term of the MOU. • The city contribution to medical and dental benefits in effect for calendar year 2020 will be observed for the term of the MOU with no increases. • Uniform allowance of $91.67 per employee per month will be suspended for the term of the MOU. • Fitness Incentive Pay (up to $1500 per employee per fiscal year) will be suspended for the term of the MOU. • Tuition Reimbursement of up to $1,000 per employee per fiscal year will be suspended for the term of the MOU. • Annual and monthly station house fund payments are suspended for the term of the MOU. • Linen cleaning services are suspended for the term of the MOU. • Beginning January 1, 2021, the City will contribute $75.00 per month to the 10.B Packet Pg. 372 Retiree Medical Trust. Beginning January 1, 2022, the city will contribute an additional $75.00 (total of $150.00) per month. The City has already begun the hiring process to fill the new Firefighter (Licensed Paramedic) positions. Until the new positions are filled, the Santa Teresa Rescue Unit will be staffed from 8 a.m. to 8 p.m. with existing personnel. Once new personnel are hired, trained and deployed, the plan is to staff the Santa Theresa Rescue Unit 24 hours per day provided there is adequate on-duty staffing at the other three stations without triggering overtime. FISCAL IMPACT The labor contract savings are estimated to be approximately $960,000.00 over FY 21 and FY 22. CONCLUSION Asking employees to agree to concessions is never easy, but it is imperative for the City to have a balanced and sustainable budget for its long -term fiscal health. IAFF, Local 2805 has stepped up to help the City balance the budget and this allows the City to staff the Santa Theresa Rescue Unit thus improving service to the Gilroy community. Attachments: 1. Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 10.B Packet Pg. 373 10.B.a Packet Pg. 374 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 375 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 376 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 377 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 378 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 379 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 380 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 381 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 382 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 383 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 384 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 385 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 386 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 387 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 388 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 389 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 390 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 391 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 392 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 393 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 394 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 395 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 396 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 397 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 398 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 399 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 400 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 401 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 402 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 403 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 404 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 405 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 406 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 407 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 408 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 409 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 410 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 411 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 412 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 413 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 414 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 415 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 416 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 417 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 418 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 419 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 420 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 421 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 422 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 423 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 424 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 425 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 426 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 427 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 428 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 429 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 430 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 431 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 432 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 433 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 434 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 435 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 436 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 437 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 438 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 439 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 440 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 441 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 442 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 443 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 444 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 445 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 446 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 447 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 448 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 449 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 450 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 451 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 452 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 453 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 454 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 455 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 456 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 457 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 458 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 459 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 460 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 461 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 462 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 463 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 464 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 465 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 466 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 467 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 468 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 469 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 470 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 471 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 472 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 473 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 474 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 475 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 476 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 477 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 478 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 479 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 480 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 481 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 10.B.a Packet Pg. 482 Attachment: Gilroy IAFF Local 2805 Memorandum of Understanding with Exhibits for July 1, 2020 - June 30, 2022 (2995 : IAFF, Local 2805 City of Gilroy STAFF REPORT Agenda Item Title: Adoption of a Resolution of the City Council of the City of Gilroy Approving of the Appointment of Frank Comin as Interim Fleet Superintendent Meeting Date: September 14, 2020 From: Jimmy Forbis, Interim City Administrator Department: Human Resources Department Submitted By: LeeAnn McPhillips Prepared By: LeeAnn McPhillips Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Neighborhood Services ☐ Enhanced Public Safety  Workforce Stability ☐ Public Engagement RECOMMENDATION Adopt a resolution of the City Council of the City of Gilroy approving the appointment of Frank Comin (CalPERS Retired Annuitant) as Interim Fleet Superintendent pur suant to California Government Code Section 21221(h) ,and authorizing the Interim City Administrator to execute the employment agreement. BACKGROUND Recently, Fleet Superintendent Jerry Salazar left for another position leaving a vacancy in a critical management-level position. As a result, the city has begun a recruitment process to fill the position. However, in the interim, it is imperative to have a seasoned Fleet Superintendent in the position to manage this work group and some key projects until such time that a new Fleet Superintendent can be hired. Frank Comin retired in 2016 from the position of Fleet Superintendent and has remained living in Gilroy. The 10.C Packet Pg. 483 city has asked Mr. Comin, a CalPERS retired annuitant, to return to part-time employment while a recruitment is being conducted as he has the knowledge, experience, specialized skills, and expertise to hit the ground running, manage the day - to-day fleet operation, and assist with some fleet-related projects that are currently in process. Municipal fleet operations requires some specialized expertise given the nature of the work being performed to include managing vehicles for police operations (patrol, transport, and unmarked vehicles), fire and emergency medical response (different types of fire engines and rescue vehicles), and public works (vactor, hydro- excavator, etc.). California Government Code Section 21221(h) allows an agency to hire a retired annuitant to serve in an “interim” position when there is an immediate need for expertise and specialized skills and a recruitment is underway for the position. At this time, as noted above, the City has initiated a recruitment for a new Fleet Superintendent and plans to complete the selection process in the next approximately four months. Further, the retired annuitant may not work more than 960 hours in a fiscal year and cannot receive any compensation other than the hourly rate of pay for the work performed by other employees performing comparable duties. In the Interim Fleet Superintendent role, Frank Comin agrees to perform the following duties related to the Fleet Section: a. Plan, direct, and coordinate the activities of the Fleet Section. b. Manage the section budget, to include assisting with capital purchases (i.e. fire engine purchase currently in process). c. Supervise and prioritize the work of the Fleet Section. d. Evaluate options and alternatives for fleet services to include evaluation of work that may be contracted to achieve efficiency and improved service. e. Work with Information Technology to replace the computerized fuel tracking system. f. Serve as a liaison to Public Works and the city organization on fuel tank repairs scheduled for this fiscal year. g. Assist Human Resources with the selection process for a new Fleet Superintendent by providing technical expertise. h. Any other duty or assignment typically completed by the Fleet Superintendent. As Interim Fleet Superintendent, Frank Comin will report directly to the Administrative & Human Resources Director and shall comply with all City rules, policies, guidelines, regulations, and laws. ALTERNATIVES 10.C Packet Pg. 484 The alternative would be not to approve the interim appointment and the City would need to identify someone else to serve as the Interim Fleet Superintendent. This alternative is not recommended. FISCAL IMPACT/FUNDING SOURCE This interim appointment provides a cost savings to the City as only the hourly rate for the position is paid to the retired annuitant and not any benefits. It is estimated that this interim appointment will save the City approximately $3,600 per month, a majority of which is General Fund savings. Over a four-month period, the savings will total approximately $14,400. CONCLUSION To ensure continuity in the management of the Fleet Section during a high workload time period, staff recommends that the City Council adopt the resolution approving the appointment of Frank Comin as Interim Fleet Superintendent effective September 15, 2020 and authorizing the Interim City Administrator to execute the employment agreement. NEXT STEPS Upon Council approval, the Interim City Administrator will sign the employment agreement allowing Frank Comin to start work beginning September 15, 2020. In addition, staff will work to complete the Fleet Superintendent recruitment process with the goal of hiring a new Fleet Superintendent in approximately four months. Attachments: 1. Resolution to Appoint Frank Comin (retired annuitant) as Interim Fleet Superintendent 2. Frank Comin Employment Agreement Exhibit A 10.C Packet Pg. 485 RESOLUTION NO. 2020-XX RESOLUTION NO. 2020-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPOINTING FRANK COMIN AS INTERIM FLEET SUPERINTENDENT AND APPROVING EMPLOYMENT AGREEMENT WHEREAS, Government Code Section 21221(h) permits the City Council to appoint a retir ed annuitant to a vacant position requiring specialized skills during recruitment for a permanent appointment, and provides that such appointment will not subject the retired person to reinstatement from retirement or loss of benefits so long as it is a single appointment that does not exceed 960 hours in a fiscal year; and WHEREAS, Frank Comin retired from the position of Fleet Superintendent in August 2016; and WHEREAS, the position of Fleet Superintendent became vacant on August 21, 2020; and WHEREAS, the Gilroy City Council desires to authorize the appointment of retired annuitant Frank Comin to the vacant position of Fleet Superintendent for the City of Gilroy under Government Code Section 21221(h), effective September 15, 2020; and WHEREAS, Frank Comin has over 29 years of experience in municipal fleet management and extensive expertise in emergency response vehicle maintenance and procurement , including having most recently served as Fleet Superintendent for the City of Gilroy retiring in 2016; and WHEREAS, an appointment under Government Code Section 21221(h) requires an active, publicly posted recruitment for a permanent replacement; and WHEREAS, the current status of this recruitment is open and accepting applications; and WHEREAS, this Section 21221(h) appointment shall only be made once and therefore will end on the date immediately preceding the date on which the permanent replacement for the vacant position of Fleet Superintendent for the City of Gilroy commences his or her employment or, if earlier, the date that this appointment is terminated by the City or Frank Comin; and WHEREAS, the entire employment agreement between Frank Comin and the City of Gilroy has been reviewed by this body and is attached hereto as Exhibit A; and WHEREAS, no matters, issues, terms, and/or conditions related to this employment and appointment have been or will be placed on the consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year; and WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and 10.C.a Packet Pg. 486 Attachment: Resolution to Appoint Frank Comin (retired annuitant) as Interim Fleet Superintendent (2994 : Apppointment of Frank Comin as RESOLUTION NO. 2020-XX WHEREAS, the maximum base monthly salary for this position is $8,759.00 and the hourly equivalent is $50.53, and the minimum base monthly salary for this position is $6,568.00 and the hourly equivalent is $37.89; and WHEREAS, the hourly rate to be paid to Frank Comin will be $50.53; and WHEREAS, Frank Comin has not and will not receive any other benefit, incentive compensation in lieu of benefits or any other form of compensation in addition to this hourly pay rate. NOW, THEREFORE, the City Council of the City of Gilroy hereby finds, determines, and resolves as follows: 1. The City Council has considered the full record before it, which may include but is not limited to such things as the staff report, testimony by staff and the public, and other materials and evidence submitted or provided to it. Furthermore, the recitals set forth above are found to be true and correct and are incorporated herein by reference. 2. The City Council hereby certifies the nature of the employment of Frank Comin as described herein and detailed in the attachment employment agreement and that this appointment is necessary to fill the critically needed position of Fleet Superintendent for the City of Gilroy by September 15, 2020 to provide the specialized skills necessary to manage the City’s fleet, to include emergency response vehicles. 3. The City Council hereby authorizes the appointment of Frank Comin to Interim Fleet Superintendent effective September 15, 2020 pursuant to the authority provided under Government Code Sections 21221(h), which shall end on the date immediately preceding t he date on which the permanent replacement for the vacant position of Fleet Superintendent for the City of Gilroy commences his or her employment or, if earlier, the date that this appointment is terminated by the City or Frank Comin. 4. The employment agreement with Frank Comin, a copy of which is attached hereto as Exhibit A and will be maintained on file with the Human Resources Department, is approved by the City Council, effective September 14, 2020. 5. The Interim City Administrator is authorized to execute said agreement on behalf of the City, with such technical amendments as may be deemed appropriate by the Interim City Administrator and City Attorney. 10.C.a Packet Pg. 487 Attachment: Resolution to Appoint Frank Comin (retired annuitant) as Interim Fleet Superintendent (2994 : Apppointment of Frank Comin as RESOLUTION NO. 2020-XX PASSED AND ADOPTED this 14th day of September, 2020 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ____________________________ Roland Velasco, Mayor ATTEST: _________________________ Shawna Freels, City Clerk 10.C.a Packet Pg. 488 Attachment: Resolution to Appoint Frank Comin (retired annuitant) as Interim Fleet Superintendent (2994 : Apppointment of Frank Comin as EXHIBIT A RETIRED ANNUITANT EMPLOYMENT AGREEMENT The Retired Annuitant Employment Agreement (“Agreement”) is made by and between the City of Gilroy, a municipal corporation of the State of California (“City”) and Frank Comin, an individual (“Retired Annuitant”) as of September 15, 2020 (“Effective Date”). RECITALS A. Retired Annuitant previously was employed by the City of Gilroy for twenty-nine (29) years, last serving as Fleet Superintendent; and B. Retired Annuitant retired from the City of Gilroy effective August 19, 2016 and began collecting a retirement pension from the California Public Employees’ Retirement System (CalPERS); and C. The City has a vacancy in the position of Fleet Superintendent, a regular position for which the City is conducting a recruitment for a permanent appointment; and D. The City has an immediate need for an employee to temporarily perform the position of Fleet Superintendent, a position involving specialized skills and training, and which is critically necessary to the on-going duties and functions related to the City’s fleet, to include emergency operations vehicles; E. Retired Annuitant has the necessary qualifications, experience and abilities to assist City in the duties of management of the Fleet Section; and F. Retired Annuitant’s employment is authorized by Government Code section 21221(h), which permits the City to appoint a CalPERS retired annuitant to a vacant position requiring specialized skills during recruitment for a permanent replacement. G. City desires to retain the services of Retired Annuitant in accordance with California Government Code Section 21221(h) and Retired Annuitant agrees to provide certain services to City under the strict terms and conditions set out in this Agreement. In consideration of this matter described above and of the mutual benefits and obligations set forth in this Agreement, the receipt and sufficiency of which consideration is hereby acknowledged, the parties of this Agreement agree as follows: AGREEMENT Section 1. Term of Services 10.C.b Packet Pg. 489 Attachment: Frank Comin Employment Agreement Exhibit A (2994 : Apppointment of Frank Comin as Interim Fleet Superintendnet) The term of this Agreement is from September 15, 2020 until such time as a permanent replacement for the position of Fleet Superintendent has been selected and has commenced employment, unless terminated sooner as provided below. Section 2. Scope of Services Retired Annuitant, as an employee of the city, agrees to perform the following duties related to the Gilroy Fleet Section: a. Plan, direct, and coordinate the activities of the Fleet Section. b. Manage the section budget, to include assisting with capital purchases (i.e. fire engine purchase currently in process). c. Supervise and prioritize the work of the Fleet Section. d. Evaluate options and alternatives for fleet services to include evaluation of work that may be contracted to achieve efficiency, savings, and/or improved service. e. Work with Information Technology to replace the computerized fuel tracking system. f. Serve as a liaison to Public Works and the city organization on fuel tank repairs scheduled for this fiscal year. g. Assist Human Resources with the selection process for a new Fleet Superintendent by providing technical expertise. h. Any other duty or assignment typically completed by the Fleet Superintendent. Retired Annuitant will report directly to the Administrative & Human Resources Director. Retired Annuitant shall comply with all City rules, policies, guidelines, regulations, and laws. Section 3. Compensation; Hours City agrees to compensate Retired Annuitant at $50.53 per hour for all services provided under this Agreement. Payments from City to Retired Annuitant shall be made during the normal payroll cycles of other City employees. City has reviewed and compared the hourly rate set forth in this Section with other employees performing comparable duties and the hourly rate set forth in this Section does not exceed such other employee’s compensation. Retired Annuitant agrees and acknowledges that he shall not perform any services under this Agreement exceeding a total of nine hundred sixty (960) hours during any fiscal year (July 1 to June 30) inclusive of any hours worked during the same period for other CalPERS employers as a retired annuitant. Retired Annuitant shall record his hours on a pre-approved timesheet that shall be submitted to the City every month . The position is a temporary, hourly assignment which is generally not expected to exceed 40 hours per week. The City, through the Administrative & Human Resources Director, will assign 10.C.b Packet Pg. 490 Attachment: Frank Comin Employment Agreement Exhibit A (2994 : Apppointment of Frank Comin as Interim Fleet Superintendnet) Retired Annuitant hours to work. Due to the nature of the position, it is understood that the workday and workweek hours may vary, however, Retired Annuitant shall not work overtime (i.e. in excess of 40 hours per week) as payment of overtime is prohibited under Government Code Section 21221(h). There are no other benefits, incentives, compensation in lieu of benefits or other forms of compensation in addition to the hourly pay rate set forth in this Section. Section 4. Location The primary location for services will be at the following address: Gilroy Corporation Yard, 613 Old Gilroy Street, Gilroy, California 95020 Section 5. Compliance with Laws This Agreement will be construed in accordance with and governed by the laws in the State of California. In the event that suit shall be brought by any of the parties, the parties agree that venue shall be exclusively vested in the state courts of the County of Santa Clara, or if federal jurisdiction is appropriate, exclusively in the United States District Court, Northern District of California, San Jose, California. Retired Annuitant shall comply with all applicable laws, rules, policies, and guidelines. Retired Annuitant agrees and acknowledges that the State of California and the governing body of the California Public Employees’ Retirement System enact strict laws, regulations and guidelines relating to services provided by “retired annuitants” to public agencies contracting with the California Public Employees’ Retirement System. Retired Annuitant agrees to comply with all applicable laws, regulations and guidelines relating to the services provided under this Agreement. Section 6. Termination This Agreement may be terminated by either party for convenienc e by providing written notice to the other party. Section 7. Miscellaneous a. Retired Annuitant has read each and every part of this Agreement and Retired Annuitant freely and voluntarily has entered into this Agreement. This Agreement is a negotiated document and shall not be interpreted for or against any party by reason of the fact that such party may have drafted this Agreement or any of its provisions. b. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjusted shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 10.C.b Packet Pg. 491 Attachment: Frank Comin Employment Agreement Exhibit A (2994 : Apppointment of Frank Comin as Interim Fleet Superintendnet) c. This Agreement represents the entire and integrated agreement between City and Retired Annuitant and supersedes all prior negotiations, representations, or agreements, either written or oral. In witness where of the parties have duly affixed their signatures on this ___ day of September 2020. Employer: City of Gilroy Jimmy Forbis, Interim City Administrator Retired Annuitant: Frank Comin Approved as to Form: Andrew L. Faber, City Attorney Attest: Shawna Freels, City Clerk 10.C.b Packet Pg. 492 Attachment: Frank Comin Employment Agreement Exhibit A (2994 : Apppointment of Frank Comin as Interim Fleet Superintendnet)