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Home My WebLink About2020-03-10 Arts & Culture Commission Regular Meeting Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING MARCH 10, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna St reet during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 2 Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. FLAG SALUTE III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. January 14, 2020 ACC Meeting Minutes V. APPROVAL OF AGENDA VI. INTRODUCTIONS VII. AWARDS/RECOGNITIONS VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. STUDENT REPRESENTATIVE COMMENTS X. NEW BUSINESS A. Transfer Approval of Gilroy Museum’s Vase Endowment Interest Fund of $997.56 to Gilroy Museums 801 Fund 1. Maria De Leon, Recreation Department Director 2. Public Comment: 3. Possible Action: Motion and approve a transfer of $997.56 from the Museum Vase Endowment Trust Fund (814) to the Gilroy Museum Fund (801). B. Selection Chair and Vice-Chair of Arts and Culture Commission 1. Maria De Leon, Recreation Department Director 2. Public Comment 3. Possible Action: Motion and vote for the selection of Chair and Vice Chair of the Arts and Culture Commission C. Arts and Culture Commission involvement in City of Gilroy's 150th Anniversary Celebration XI. OLD BUSINESS A. Review and Assignment of 2020 Work Plan List 1. Maria De Leon, Recreation Department Director 2. Public Comment: 3 3. Possible Action: Motion and assignment of commissioner subcommittee to spearhead work plan items for 2020. 2020 Work Plan List 1. Create and complete Public Art Catalog with guidelines for developers 2. Promote Arts and Culture related efforts 3. Develop the Awards Program Criteria 4. Update Bench Plaque Program XII. FINANCIAL REPORT A. 801 Public Art Project Fund XIII. STAFF REPORTS XIV. COMMISSION COMMENTS (Arts-Related) XV. ADJOURNMENT XVI. FUTURE MEETINGS April 14, 2020 at 6:30 P.M. CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING JANUARY 14, 2020 5:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER The regular meeting of the Arts & Culture Commission was called to order by Chair Wendy Sue Kissa at 5:30 p.m. ROLL CALL Present: Chair Wendy Sue Kissa, Vice Chair Fierro, Commissioner Bermudez, Commissioner Bozzo, Commissioner Saldana, Commissioner Somorjai, Commissioner Sward. Absent: Commissioner Maricela Andrade, Commissioner Camille McCormack, and Commissioner Melanie Reynisson. II. FLAG SALUTE Chair Kissa led the pledge of allegiance. III. SECRETARY'S REPORT The agenda was posted on the City's website on January 9, 2020 at 5:05 p.m. IV. APPROVAL OF MINUTES Motion was made by Commissioner Sward to approve the December 10, 2019 Arts and Culture Commission meeting minutes; seconded by Commissioner Bermudez. Motion passed 7-0-0 Motion was made by Commissioner Bozzo to approve the November 20, 2019 Public Art Committee meeting minutes; seconded by Commissioner Fierro. Motion passed 7-0-0 V. APPROVAL OF AGENDA 4.A Packet Pg. 4 Communication: January 14, 2020 ACC Meeting Minutes (APPROVAL OF MINUTES) 2 Motion was made by Commissioner Sward to approve the agenda; seconded by Commissioner Bermudez. Motion passed 7-0-0 VI. INTRODUCTIONS With the consolidation of the Arts and Culture Commission and the Parks and Arts Committee, the commissioners introduced themselves to one another. Recreation Department Director De Leon stated she will be the liaison for the consolidated Arts and Culture Commission while Carina Baksa is on leave. De Leon offered to meet with Sward to address additional questions VII. AWARDS/RECOGNITIONS Chair Kissa provided a background on the awards/recognitions program including the criteria. Commissioner Fierro suggested we table the awards/recognitions to the upcoming retreat scheduled for Tuesday, February 11, 2020 to go over the details. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. IX. NEW BUSINESS A. Bench Plaque Inscription for Ann Jaszewski De Leon referred commissioners to packet page 14. Motion was made by Commissioner Bermudez to approve the inscription for the bench plaque honoring Ann Jaszewski; seconded by Commissioner Sward. B. Approval of the 2020 Schedule of Regular Arts and Culture Commission Meetings 4.A Packet Pg. 5 Communication: January 14, 2020 ACC Meeting Minutes (APPROVAL OF MINUTES) 3 Motion was made by Commissioner Bozzo to hold the combined Arts and Culture Commission meetings the 2nd Tuesday of every month at 6:30pm; seconded by Bermudez. Passed 7-0-0 Motion was made by Commissioner Sward to go dark the months of July and December and hold special meetings as needed; seconded by Commissioner Bermudez. Passed 7-0-0 Motion was made by Commissioner Bozzo to hold the annual retreat during the regular commission meeting scheduled for February 11, 2020; seconded by Commissioner Bermudez. Passed 7-0-0 C. Selection of Chair and Vice-Chair of Arts and Culture Commission Motion was made by Commissioner Saldana to elect Sward as Chair for 2020; seconded by Bermudez. Motion was made by Commissioner Saldana to elect Commissioner Reynisson as Vice Chair for 2020; seconded by Commissioner Bozzo D. Share Commission and Committee Work Plans Henig referred commissioners to agenda packet pages 18 -21. Commissioner Kissa provided an update on the Arts & Culture Commission 2019 work plan Commissioner Saldana provided an update on the 2019 Public Art Committee work plan. The combined Arts and Culture Commission will develop their 2020 work plan at the retreat scheduled f or Tuesday, February 11, 2020. X. FINANCIAL REPORTS A. Financial Report for the Quarter Ending December 31, 2019 1. Staff Report: Maria De Leon, Recreation Department Director 2. Public Comment 3. Possible Action: Accept Financial Reports for the Quarter Ending December 31, 2019 4.A Packet Pg. 6 Communication: January 14, 2020 ACC Meeting Minutes (APPROVAL OF MINUTES) 4 1. Staff Report: Maria De Leon, Recreation Department Director 2. Public Comment 3. Possible Action: Accept Financial Reports for the Quarter Ending December 31, 2019 Recreation Department Director De Leon referred the commissioners to packet pages 22-23. A motion to accept the financial report ending in December 31, 2019 was made by Commissioner Bermudez; seconded by Commissioner Sward. Motion passed 7-0-0. XI. GENERAL PLANNING ADVISORY COMMITTEE UPDATE Fierro stated the next General Plan Advisory Committee meeting is scheduled January 23, 2020 at the Gilroy Public Library at 6:30pm. XII. STAFF REPORTS A. Recreation Department Updates 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment. Henig introduced Zinnia Navarro as the recording secretary for the combined commissions. Henig referred the commissioners to packet page 24. A. Recreation Department Updates 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment. Henig introduced Zinnia Navarro as the recording secretary for the combined commissions. Henig referred the commissioners to packet page 24. XIII. STUDENT REPRESENTATIVE COMMENTS None present. 4.A Packet Pg. 7 Communication: January 14, 2020 ACC Meeting Minutes (APPROVAL OF MINUTES) 5 Henig asked the commissioner if they know of a student who is interested on becoming a student representative liaison. XIV. COMMISSION COMMENTS (Arts-Related) None. XV. STAFF COMMENTS None. XVI. ADJOURNMENT A motion to adjourn the meeting was made by Commissioner Sward; seconded by Commissioner Bermudez. The next Regular Meeting will be March 10, 2020 at 6:30 in Council Chambers. Zinnia Navarro, Recreation Department Recording Secretary 4.A Packet Pg. 8 Communication: January 14, 2020 ACC Meeting Minutes (APPROVAL OF MINUTES) 10.A Packet Pg. 9 Communication: Transfer Approval of Gilroy Museum’s Vase Endowment Interest Fund of $997.56 to Gilroy Museums 801 Fund (NEW 10.A Packet Pg. 10 Communication: Transfer Approval of Gilroy Museum’s Vase Endowment Interest Fund of $997.56 to Gilroy Museums 801 Fund (NEW 10.A Packet Pg. 11 Communication: Transfer Approval of Gilroy Museum’s Vase Endowment Interest Fund of $997.56 to Gilroy Museums 801 Fund (NEW 10.A Packet Pg. 12 Communication: Transfer Approval of Gilroy Museum’s Vase Endowment Interest Fund of $997.56 to Gilroy Museums 801 Fund (NEW DESCRIPTION Revenue Expenses Balance Beginning Balance on 10/1/2019 12,272.02 Bench Plaque Revenue for 2 BP sold (GHS1969 & Jaszewski)1,100.00 13,372.02 TOTAL 1,100.00 0.00 13,372.02 Reserved Funds: Designated for mural repairs $1,363.04 Designated for bench plaque repairs $1,000.00 Designated for GGF Founders Plaque repairs $2,145.15 Total Reserved Funds $4,508.19 Unreserved (Available) Funds: $8,863.83 801 Public Art Project Fund For the Quarter Ending December 31, 2019 ACCOUNT # 801-2402-D151-3899 DESCRIPTION Revenue Expenses Balance Beginning Balance on 10/1/2019 1,408.34 Reimbursement to Karla Sward for certificate expense (Recognition of Kevin Heath)50.00 1,358.34 TOTAL 0.00 50.00 1,358.34 801 Arts & Culture Commission Donations For the Quarter Ending December 31, 2019 ACCOUNT # 801-2402-D137-3899 Combined Training Budget Balance as of December 31, 2019 is $1,966.94. Public Art Committee - $1,000 Arts and Culture Commission - $966.94 Expense of $33.06 for mileage reimbursement for Nelly Bermudez to attend an art workshop in Salinas on 9/23/19. 12.A Packet Pg. 12 12.A Packet Pg. 13 Communication: 801 Public Art Project Fund (FINANCIAL REPORT)