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Home My WebLink About2020-06-09 Arts & Culture Commission Regular Meeting Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING JUNE 9, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE ARTS & CULTURE COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Carina Baksa AT carina.baksa@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0215, PRIOR TO 5:00 P.M. (date of meeting). IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than 2 three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna Stree t during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Mission Statement: “To be an advocate for cultural and artistic activities i n the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. FLAG SALUTE III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. March 10, 2020 Meeting Minutes V. APPROVAL OF AGENDA VI. INTRODUCTIONS VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VIII. NEW BUSINESS A. First Street and Kelton Drive Project $10K Donation to Public Art Fund 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Accept Donation of $10,000 from Donald Vanni Land Company for the Public Art Fund In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 3 B. Bench Plaque Inscription for Vern Gardner 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Review and Approve inscription for Vern Gardner's Bench Plaque C. Bench Plaque Inscription for Miguel A. Garcia 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Review and Approve inscription for Miguel A. Garcia's Bench Plaque IX. OLD BUSINESS A. New Bench Plaque Map and Application 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Adopt New Bench Plaque Program Map and Application X. FINANCIAL REPORT A. Financial Report for the Quarter Ending March 31, 2020 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Accept Financial Reports for the Quarter Ending March 31, 2020 XI. GENERAL PLANNING ADVISORY COMMITTEE UPDATE XII. STAFF REPORTS XIII. STUDENT REPRESENTATIVE COMMENTS XIV. COMMISSION COMMENTS (Arts-Related) XV. STAFF COMMENTS XVI. ADJOURNMENT XVII. FUTURE MEETINGS August 11, 2020 at 6:30 P.M. CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING MARCH 10, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER The regular meeting of the Arts & Culture Commission was called to order by Vice Chair Melanie Reynisson at 6:33 p.m. ROLL CALL Present: Vice Chair Melanie Reynisson, Commissioner Camille McCormack, Commissioner Nancy Fierro, Commissioner Nancy Bermudez, Commissioner Judy Bozzo, Commissioner Federico Saldana Absent: Commissioner Wendy Sue Kissa , Commissioner Marika Somorjal, and Commissioner Maricela Andrade II. FLAG SALUTE Vice Chair Reynisson led the pledge of allegiance. III. SECRETARY'S REPORT The agenda was posted on the City's website on March 4, 2020 at 4:10 p.m. IV. APPROVAL OF MINUTES Motion was made by Commissioner Bozzo to approve the January 14, 2020 Arts and Culture Commission meeting minutes; seconded by Commissioner McCormack . Motion passed 6-0-0 V. APPROVAL OF AGENDA Motion was made by Commissioner Fierro to approve the agenda; seconded by Commissioner Saldana Motion passed 6-0-0 VI. INTRODUCTIONS None VII. AWARDS/RECOGNITIONS None 4.A Packet Pg. 4 Communication: March 10, 2020 Meeting Minutes (APPROVAL OF MINUTES) 2 VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None IX. STUDENT REPRESENTATIVE COMMENTS None Present X. NEW BUSINESS A. Transfer Approval of Gilroy Museum’s Vase Endowment Interest Fund of $997.56 to Gilroy Museums 801 Fund Connie Rogers from the Gilroy Museum provided history behind the Endownment Trust Fund and stated the funds will be used to purchase storage racks for art paintings. There was an anonymous donation which will be utilized to hire a Museum Manager; Susan Voss will be managing the museum with the assista nce of Joe Robinson. Their start date is Monday, March 16, 2020. Motion to approve the transfer of $997.56 from the Museum Vase Endowment Trust Fund (814) to the Gilroy Museum Fund (801) made by Commissioner McCormack; seconded by Commissioner Bermudez. Motion passed 6-0-0 B. Selection Chair and Vice-Chair of Arts and Culture Commission Motion was made by Commissioner Bozzo to elect Commissioner Reynisson as Chair for 2020; seconded by Commissioner McCormack. Passed 6-0-0 Motion was made by Commissioner Reynisson to elect Commissioner Fierro as Vice Chair; seconded by Commissioner Saldana Passed 6-0-0 C. Arts and Culture Commission involvement in City of Gilroy's 150th Anniversary Celebration Reynisson stated the City of Gilroy’s 150th event was cancelled due to the current public health concern Coronavirus. XI. OLD BUSINESS A. Review and Assignment of 2020 Work Plan List The commissioners reviewed and determined each subcommittee should consist of 3-4 commissioners. The goal for each subcommittee is to meet and provide a timeline at the April 14, 2020 meeting. 4.A Packet Pg. 5 Communication: March 10, 2020 Meeting Minutes (APPROVAL OF MINUTES) 3 Create and complete Public Art Catalog with guidelines for developers Saldana (lead), Bermudez, Bozzo, and Reynisson agreed to spearhead the creation and completion of the Public Art Catalog guidelines for developers. Promote Arts and Culture related efforts Bermudez, McCormack, and Fierro agreed to be part of the sub-committee. Fierro stated Kissa may be interested in joining the subcommittee. Develop the Awards Program Criteria Reynisson, and Fierro agreed to be part of the subcommittee leaving two spots available for the other commissioners to sign up. Update Bench Plaque Program Saldana and Bozzo agreed to be part of the Bench Plaque Program leaving a spot for another commissio ner to volunteer. XII. FINANCIAL REPORT A. 801 Public Art Project Fund Nothing has changed since the last quarterly report. XIII. STAFF REPORTS De Leon asked the commissioner if they are receiving correspondence via their city email. Bozzo stated she would like to be notified via her personal email address. De Leon shared with the commissioners the city measures in regards to the current CoronaVirus situation. XIV. COMMISSION COMMENTS (Arts-Related) Fierro stated she’ll be reaching out to the principles at the local high schools and obtain names of Associate Student Body advisors in hopes to recruit a high school student. XV. ADJOURNMENT The meeting was adjourned at 7:40 p.m. XVI. FUTURE MEETINGS April 14, 2020 at 6:30 P.M. 4.A Packet Pg. 6 Communication: March 10, 2020 Meeting Minutes (APPROVAL OF MINUTES) 4 Zinnia Navarro, Recreation Department Recording Secretary 4.A Packet Pg. 7 Communication: March 10, 2020 Meeting Minutes (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: First Street and Kelton Drive Project $10K Donation to Public Art Fund Meeting Date: June 9, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Accept Donation of $10,000 from Donald Vanni Land Company for the Public Art Fund Executive Summary On January 7, 2019 a Planned Unit Development project was approved for the First Street and Kelton Drive commercial project, filed by Donald Vanni Land Company. The project approvals (Z 18-07 and AS 17-25) included a requirement that the developer must contribute $10,000.00 toward installation of Gilroy Welcome Signage contemplated at the intersection of Santa Teresa and First Street. (CC Resolution 2018 - 46, Condition 43B). The welcome signage project is no longer being pursued. Therefore, under the terms of the condition, an alternative equivalent amenity must be identified. City staff has identified as an alternative project the donation of $10,000 the Public Art Fund to support local art projects. Donald Vanni Land Company is amenable to this approach or has proposed installation of bicycle lockers on or near the subject site. If the contribution to the fund for Art projects is not acceptable, the applicant would need to propose alternative amenities such as art or another suitable public amenity in the project vicinity. At this time, a space for an art piece has not been established for the project site. For this reason, among others, staff is proposing contribution of the funds towards other City art projects or maintenance of existing Public Art. 8.A Packet Pg. 8 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Bench Plaque Inscription for Vern Gardner Meeting Date: June 9, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Review and Approve inscription for Vern Gardner's Bench Plaque Executive Summary Customer Lisa Ready has purchased a bench plaque in honor of Vern Gardner. The Arts and Culture Commission is being asked to review and approve the purchase with the following inscription: Vern Gardner 8/15/40 – 12/31/19 (31 characters) Loving husband, father and poppi (32 characters) Retired Assistant Chief of Police Gilroy (40 characters) Loved, respected and forever walking tall in heaven. (52 characters) 8.B Packet Pg. 9 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Bench Plaque Inscription for Miguel A. Garcia Meeting Date: June 9, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Review and Approve inscription for Miguel A. Garcia's Bench Plaque Executive Summary Customer Raymond Maquinalez has purchased a bench plaque in honor of Miguel A. Garcia. The Arts and Culture Commission is being asked to review and approve the purchase with the following inscription: Miguel A. Garcia (16 characters) 11/02/1992 - 02/18/2020 (23 characters) The Force is all things and (27 characters) I am the Force. (15 characters) 8.C Packet Pg. 10 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: New Bench Plaque Map and Application Meeting Date: June 9, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Adopt New Bench Plaque Program Map and Application Executive Summary Adopt new Bench Plaque Program map and application for benches located at Cydney Casper and Gateway Park and Hecker Pass Park and Levy extension. Background The Bench Plaque Program is a fundraising effort that started with the Public Art Committee and continues with the Arts & Culture Commission to fund Public Art projects and maintenance of Public Art for the City of Gilroy. The application needed to be updated to reflect the increased cost of $600 (up from $550) adopted by the Public Art Committee in 2019. The map needed to be updated as the benches in Downtown Gilroy and the Library courtyard were sold out and new benches became available with the addition of Cydney Casper and Gateway Parks and Hecker Pass Park and Levy extension. Commissioner Federico Saldana has been working on this project and is now presenting the final draft for adoption by the Commission . Attachments: 1. City of Gilroy Bench Plaques App and Map 6.9.20 9.A Packet Pg. 11 City Of Gilroy Arts & Culture Commission Bench Plaques Program Cydney Casper Park This park is situated in new housing developments just off Santa Teresa, near Las Animas School with ten benches CC 3 CC 4 CC 1 CC 2 CC 5 CC 6 CC 7 CC 8 CC 9 CC 10 7351 Rosanna Street Gilroy, California Phone: (408) 846-0460 “Each plaque would include names, dates, and perhaps adjectives or short phrases (especially nice for interaction with viewers) You are invited to participate in the Arts and Culture Commission City-Wide Bench Plaque Program “Say it with a Plaque—Honor, Memorialize, Recognize.” The City of Gilroy reserves the right to remove any contribution, monument or plaque as a result of vandalism, graffiti or other damage. Plaque may need to be relocated to accommodate improvements, operational or maintenance needs at the City’s discretion. The City retains the right to accept or reject any proposed contributions. 9.A.a Packet Pg. 12 Attachment: City of Gilroy Bench Plaques App and Map 6.9.20 (2855 : New Bench Plaque Map and Hecker Pass Park & Levy Extension Located just off 3rd street, adjacent to the new levy extension, has six benches available There are a few remaining benches also located in the downtown area. Please call (408) 846-0460 for information. HP 1 HP 2 HP 3 HP 4 Each plaque is made of durable zinc with bronze. Plaques are long term reminders of the donor or organization, in support of Gilroy community Gateway Park Four new benches located near the corner of Hecker Pass and Santa Teresa Application Cost is $600, payable to City of Gilroy Applicant/Organization: Address: Telephone Number: E-mail Address: Desired Inscription (Maximum 4 lines/56 spaces per line including blank spaces. You may also use another piece of paper to write out your inscription.) Please return the completed application with $600 fee to: City of Gilroy Arts and Culture Commission c/o Gilroy Recreation Department 7351 Rosanna Street Gilroy, CA 95020 Note: A member of the Arts & Culture Commission will contact you to make final arrangements. GP 1 GP 2 GP 4 GP 3 LE 1 LE 2 9.A.a Packet Pg. 13 Attachment: City of Gilroy Bench Plaques App and Map 6.9.20 (2855 : New Bench Plaque Map and ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Financial Report for the Quarter Ending March 31, 2020 Meeting Date: June 9, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Accept Financial Reports for the Quarter Ending March 31, 2020 Executive Summary Below are the balances of each fund as of March 31, 2020: DESCRIPTION Revenue Expenses Balance Beginning Balance on 1/1/2020 1,358.34 No Activity TOTAL 0.00 0.00 1,358.34 801 Arts & Culture Commission Donations For the Quarter Ending March 31, 2020 ACCOUNT # 801-2402-D137-3899 10.A Packet Pg. 14 DESCRIPTION Revenue Expenses Balance Beginning Balance on 1/1/2020 13,372.02 Installation Expenses 120.00 Sales Revenue (1 Plaque - V.Gardner)550.00 TOTAL 550.00 120.00 13,802.02 Reserved Funds: Designated for mural repairs $1,363.04 Designated for bench plaque repairs $1,000.00 Designated for GGF Founders Plaque repairs $2,145.15 Total Reserved Funds $4,508.19 Unreserved (Available) Funds: $9,293.83 Pending: 3 BP Purchases expense ($557.85) 801 Public Art Project Fund For the Quarter Ending March 31, 2020 ACCOUNT # 801-2402-D151-3899 Combined Training Budget Balance as of March 31, 2020 is $1,966.94.  Public Art Committee - $1,000  Arts and Culture Commission - $966.94 o Expense of $33.06 for mileage reimbursement for Nelly Bermudez to attend an art workshop in Salinas on 9/23/19. 10.A Packet Pg. 15