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Home My WebLink About2020-08-11 Arts & Culture Commission Regular Meeting Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING AUGUST 11, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE ARTS & CULTURE COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Carina Baksa AT carina.baksa@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0215, PRIOR TO 5:00 P.M. AUGUST 11, 2020. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than 2 three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. SECRETARY'S REPORT III. APPROVAL OF MINUTES (report attached) A. Minutes of June 9, 2020 IV. APPROVAL OF AGENDA V. INTRODUCTIONS VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VII. NEW BUSINESS A. Proposed Public Art Shelter-In-Place Project and Post on Social Media 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Discussion of Potential Project. VIII. OLD BUSINESS In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 3 A. Review Work Plan for Remainder of Calendar Year 2020 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Discussion of 2020 Work Plan and Provide Comments. IX. FINANCIAL REPORT None. Final FY 20 report will be given at next meeting. X. STUDENT REPRESENTATIVE COMMENTS XI. COMMISSION COMMENTS (Arts-Related) XII. STAFF COMMENTS XIII. ADJOURNMENT XIV. FUTURE MEETINGS September 8, 2020 at 6:30 P.M. CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING JUNE 9, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER Meeting called to order at 6:36PM Attendee Name Title Status Arrived Maricela Andrade Commissioner Present Nelly Bermudez Commissioner Absent Judy Bozzo Commissioner Present Nancy Fierro Vice-Chair Present Wendy Sue Kissa Commissioner Absent Camillle McCormack Commissioner Present Melanie Reynisson Chair Present Federico Saldana Commissioner Present Marika Somorjai Commissioner Present II. FLAG SALUTE III. SECRETARY'S REPORT The agenda was posted on June 4th at 11:45AM IV. APPROVAL OF MINUTES A. March 10, 2020 Meeting Minutes Commissioner Judy Bozzo moved to approve the minutes of March 10, 2020. Commissioner McCormack seconded the motion. Motion passed 7-0. V. APPROVAL OF AGENDA Chair Melanie Raynisson made a motion to approve the agenda with the removal of item VIII.A. Commissioner Bozzo seconded. Motion passed 7 -0. VI. INTRODUCTIONS Student Representative Paul Crocker, Sophomore from Christopher High School joined the meeting. VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. 3.A Packet Pg. 4 Communication: Minutes of June 9, 2020 (APPROVAL OF MINUTES (report attached)) 2 VIII. NEW BUSINESS A. First Street and Kelton Drive Project $10K Donation to Public Art Fund Removed from Agenda. No future date known at this time. B. Bench Plaque Inscription for Vern Gardner Bench Plaque inscription in honor of Vern Gardner. Motion to approve inscription made by Commissioner Bozzo. Motion was seconded by Commissioner Camille McCormack. Motion passed 7-0. C. Bench Plaque Inscription for Miguel A. Garcia Bench Plaque in honor of Miguel A. Garcia. Commission had edits to the inscription proposed. Inscription "The Force is all things and I am The Force" should be in quotation marks and credit should be given to the source - The Gray Jedi Code. Combine lines 3 and 4 and make the fourth line the credit to the source to not plagiarize. Motion to approve inscription with edits made by Commissioner Nancy Fierro. Motion seconded by Commissioner Maricela Andrade. Motion approved 7-0. IX. OLD BUSINESS A. New Bench Plaque Map and Application 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Adopt New Bench Plaque Program Map and Application Revised Bench Plaque Program Map and application presented by Commissioner Saldana. Motion made by Chair Reynisson to approve the new map and application. Motion seconded by Commissioner Saldana. Motion passed 7-0. X. FINANCIAL REPORT A. Financial Report for the Quarter Ending March 31, 2020 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Accept Financial Reports for the Quarter Ending March 31, 2020 Arts and Culture Commission Financial report given by Staff Carina Baksa. Motion was made by Chair Reynisson to accept and approve the report. Motion was seconded by Commissioner McCormack. Motion passed 7 -0. XI. GENERAL PLANNING ADVISORY COMMITTEE UPDATE 3.A Packet Pg. 5 Communication: Minutes of June 9, 2020 (APPROVAL OF MINUTES (report attached)) 3 This item concluded a few months ago. Remove from agenda for future meetings. XII. STAFF REPORTS None. XIII. STUDENT REPRESENTATIVE COMMENTS No updates at the moment since schools have been in a hiatus. He plans on getting a list of Art related projects to share with Commission once things pick back up. Commissioner Saldana asked Paul to see how the Arts & Culture Commission can help them (students) in the future. XIV. COMMISSION COMMENTS (Arts-Related) Subcommittee groups can begin meeting now to start on new project. List of subcommittee groups is on the March 11th minutes. Staff to share contact information for Commissioners to reach out to eachother to meet in subcommittees. XV. STAFF COMMENTS None. XVI. ADJOURNMENT Meeting was adjourned at 7:26PM. XVII. FUTURE MEETINGS August 11, 2020 at 6:30 P.M. Next meeting is scheduled for August 11, 2020 at 6:30PM. Carina Baksa, Recreation Department Recording Secretary 3.A Packet Pg. 6 Communication: Minutes of June 9, 2020 (APPROVAL OF MINUTES (report attached)) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Proposed Public Art Shelter-In-Place Project and Post on Social Media Meeting Date: August 11, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Discussion of Potential Project. Executive Summary Chair Melanie Reynisson would like to discuss a project for residents to participate by creating art and sharing with Arts & Culture Commission and the potential to share such art on City's Social Media accounts. 7.A Packet Pg. 7 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Review Work Plan for Remainder of Calendar Year 2020 Meeting Date: August 11, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Discussion of 2020 Work Plan and Provide Comments. Executive Summary In light of the current COVID-19 restrictions and circumstances, Chair Melanie Reynisson would like to discuss the status of the work plan and how the commission would like to move forward. As of the Retreat of the Public Art Committee and the Arts and Culture Commission on February 11, 2020, these are the two work plans that were discussed: Public Art Committee 2019 Work Plan PROJECT RESPONSIBLE PARTY DELIVERABLES IN NEXT 12 MONTHS Develop Catalog for Potential Future Projects Subcommittee: All Hands On. Specific assignments will vary as project progresses.  Develop list of known artists and their specialties  Gather project ideas and assign appropriate areas around the City  Work with City of Gilroy’s Planning Department to assist developers in providing guidance on Public Art 8.A Packet Pg. 8 Create Portfolio of Existing Public Art Around the City – City Owned and Private Property Subcommittee: Armando Franco, Melanie Reynisson, Federico Saldana  Meet with Recreation to review current Art catalog - Done  Take new inventory and pictures of City owned Public Art – all members  Take inventory and pictures of other Public Art around the City o All members Public Art In-Lieu Fees Subcommittee: Nancy Fierro, Judy Bozzo  Review lawsuits on Public Art in-lieu fees from Oakland-Judy  Nancy to represent PAC at GPAC and to promote Developer funding of Public Art  Review policies from Cities where the fees in-lieu are effective Bench Plaque Program Redesign Subcommittee: Federico Saldana  Creating map for Hecker Pass Park & Cydney Casper park – In- Progress  Presenting map to Committee for adoption – Planned for Jan. 2020 Arts and Culture Commission 2019 Work Plan PROJECT PROCESS/ KEY TASKS DELIVERABLES IN NEXT 12 MONTHS Increase Visibility of Arts and Culture Commissioners  Wear ACC badge when attending arts and culture related events in Gilroy  Introduce yourself and inform public about the Commission Track number of events commissioners attend:  Tamale Festival (Wendy Sue)  Kids Discover Art (Nancy)  Peter Pan (Wendy Sue)  Limelight Theater (Wendy Sue, Karla, Maricela) Art and Cultural Award  Develop award criteria and guidelines (November 2019)  Present award on a quarterly  Presented award to Kevin Heath of Limelight Actors Theater in November 2019  Delay finalizing details until January 2020, when new commission forms 8.A Packet Pg. 9 basis, beginning in Fall 2019. 150th Anniversary Logo Contest Develop contest criteria Reach out to community to encourage entries  Facilitated logo contest  Selected a winner for each of the three categories at August regular meeting.  Category and Overall winner was recommended by Commission in June and Council approved in July  Council planning to honor winner and participants in January 2020 meeting. 8.A Packet Pg. 10