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HomeMy WebLinkAbout2020-11-10 Arts & Culture Commission Regular Meeting Agenda Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING NOVEMBER 10, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE ARTS & CULTURE COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Carina Baksa AT carina.baksa@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0215, PRIOR TO 5:00 P.M. NOVEMBER 10, 2020. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than 2 three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Mission Statement: “To be an advocate for cultural and artistic activities in th e Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. SECRETARY'S REPORT III. APPROVAL OF MINUTES A. October 13, 2020 IV. APPROVAL OF AGENDA V. AWARDS/RECOGNITIONS VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VII. NEW BUSINESS A. Bench Plaque Inscription for Gilroy American Association of University Women 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Review and Approve inscription for Gilroy American Association of University Women Bench Plaque In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Division at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 3 B. Proposal for Online Youth Art Exhibit (Report Attached) 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Accept Report and Discuss Proposal VIII. OLD BUSINESS A. Public Art Gilroy heART Project November 2020 Flyer 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Review and Approve the Gilroy heART Flyer for November 2020 IX. STUDENT REPRESENTATIVE COMMENTS X. COMMISSION COMMENTS (Arts-Related) XI. STAFF COMMENTS XII. ADJOURNMENT XIII. FUTURE MEETINGS at 6:30 P.M. January 12, 2021 CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING OCTOBER 13, 2020 6:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER Attendee Name Title Status Arrived Maricela Andrade Commissioner Present Nelly Bermudez Commissioner Absent Judy Bozzo Commissioner Absent Nancy Fierro Vice Chair Present Camille McCormack Commissioner Present Melanie Reynisson Chair Present Federico Saldana Commissioner Present II. SECRETARY'S REPORT The agenda was posted on October 8, 2020 at 3:42 PM III. APPROVAL OF MINUTES (Report Attached) A. Arts and Culture Commission - Regular Meeting - Sep 8, 2020 6:30 PM Commissioner Camille McCormack motioned to approve the minutes of September 8, 2020, Chair Reynisson seconded the motion. Motion passed 5-0. IV. APPROVAL OF AGENDA Motion was made by Chair Reynisson to approve the agenda, Commissioner Saldana seconded the motion. Motion passed 5-0. V. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. VI. NEW BUSINESS (Report Attached) A. Adopt-A-Bench Artwork on Valley Water Bench within City of Gilroy 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Support Valley Water's Adopt-A-Bench Program for the bench located within the City of Gilroy limits. 3.A Packet Pg. 4 Minutes Acceptance: Minutes of Oct 13, 2020 6:30 PM (APPROVAL OF MINUTES) 2 Santa Clara Valley Water District (Valley Water) staff presented their Adopt - A-Bench program to the Arts and Culture Commission. Valley Water has commissioned artwork to be installed on existing public benches located on Valley Water property, one of which is within the City of Gilroy. Valley Water presented the artwork for the Gilroy Bench and asked for support from the Arts and Culture Commission. Motion was made by Chair Reynisson to support Valley Water’s Adopt -A- Bench program, Commissioner McCormack seconded the motion. Motion passed 5-0. VII. OLD BUSINESS (Reports Attached) A. Public Art Shelter-In-Place Project Structure and Themes 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Adopt program structure and themes for October through December 2020. Chair Reynisson continued the presentation from prior meeting for the “heART of Gilroy” shelter-in-place community art program. Reynisson presented the flyer for October and stated that once approved by Commission, it would be translated into Spanish and advertised with the City’s newsletter. The program will encourage community members to create their art work and upload a picture to their social media accounts and hashtag “Gilroy heART” (#GilroyheART) for a chance to enter a raffle. Raffle price will be a gift card donated by Reynisson for October. Reynisson will review entries and some may be shared via City’s newletter or social media channels. Themes for November was decided as “What Are You Thankful For?” and for December as “Holiday Traditions”. Motion was made by Chair Reynisson to approve the October through December themes for the Gilroy heART project, Commissioner Saldana seconded the motion. Motion passed 5-0. B. Interactive Gilroy Map to Include Public Art Trail 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Receive report and discuss next steps 3.A Packet Pg. 5 Minutes Acceptance: Minutes of Oct 13, 2020 6:30 PM (APPROVAL OF MINUTES) 3 Bike and Pedestrian Commission is heading the effort to do an interactive map for the City to include trails and benches and the public art pieces. Zack Hilton from the Bike and Pedestrian Commission will work with the City and the Arts & Culture Commission (ACC) on this. ACC Comm issioners may have to submit photos and exact location of item to be included. Important items should be the photo and any information you have about the piece. All Commissioners should be able to access the google docs on their own time to update. Chair Reynisson and Commissioner Saldana will start a google document to start uploading the pictures. Conversation will continue on this topic at the next meeting. VIII. STUDENT REPRESENTATIVE COMMENTS Paul Crocker was the student representative at this meeting. Christopher High School’s Drama class has finished casting their production of ‘A Midsummer’s Night Dream’ by William Shakespeare and he will be playing King Oberon. Drama has recently been approved for rehearsal. Visual Arts like Ceramics and Sculpture and Design are getting their supplies for the 2nd Quarter. Speech and Debate Club is going to be participating in student congress debate this week. Drama has restarted their improv club. Gilroy High School is going to have their Club Rush soon, more to come on their programs. IX. COMMISSION COMMENTS (Arts-Related) Chair Reynisson announced that the Neon Exchange is organizing a Halloween event around Downtown Gilroy including business owners and local artists. Downtown businesses will decorate their windows for Halloween for people to enjoy. Some businesses need volunteers to help them decorate. If you would like to help, reach out to the Neon Exchange. Student representative mentioned that Gilroy Unified School District has encouraged students to not volunteer outside of their own homes under the current Covid-19 circumstances. X. STAFF COMMENTS Commissioner Marika Somerjai submitted her resignation from the Arts and Culture Commission as of the date of this meeting. XI. ADJOURNMENT Meeting Adjourned at 7:38 PM XII. FUTURE MEETINGS November 10, 2020 at 6:30 P.M. 3.A Packet Pg. 6 Minutes Acceptance: Minutes of Oct 13, 2020 6:30 PM (APPROVAL OF MINUTES) 4 Carina Baksa, Recreation Division Recording Secretary 3.A Packet Pg. 7 Minutes Acceptance: Minutes of Oct 13, 2020 6:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Bench Plaque Inscription for Gilroy American Association of University Women Meeting Date: November 10, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Review and Approve inscription for Gilroy American Association of University Women Bench Plaque Executive Summary The Gilroy Chapter of the American Association of University Women (AAUW) has purchased a bench plaque to celebrate 100 years of Women’s Suffrage (1920 -2020). Commissioner Judy Bozzo is presenting desired inscription for the bench for the Arts and Culture Commission’s review and approval. Option 1: Dedicated in celebration (24 characters) Of 100 years of (15 characters) Women’s suffrage 1920-2020 (26 characters) By Gilroy AAUW (14 characters) Option 2: Gilroy AAUW Celebrates (22 characters) 100 years of Women’s Suffrage (29 characters) 1920-2020 (9 characters) 7.A Packet Pg. 8 Option 3: Gilroy AAUW dedicates this bench (32 characters) In celebration of 100 years of (31 characters) Women’s Suffrage (16 characters) 1920-2020 (9 characters) 7.A Packet Pg. 9 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Proposal for Online Youth Art Exhibit (Report Attached) Meeting Date: November 10, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Accept Report and Discuss Proposal Executive Summary Artist Sheryl Cathers, from Dabble Art Center, is proposing an Online Gilroy Youth Art Exhibit as a collaboration. Ms. Cathers’ proposal is attached and she will present to the Arts and Culture Commission for consideration and feedback. Attachments: 1. Proposal- Online Youth Art Exhibit 2021 7.B Packet Pg. 10 To the Gilroy Arts and Culture Commission Nov, 2020 Proposal for Online Gilroy (or South Valley) Youth Art Exhibit For many years The City of Gilroy has sponsored and organized a community wide Youth Art Exhibit with great success. Due to lack of staff the event was suspended. In April 2019, as a board member of the Gilroy Arts Alliance ( I have since resigned) I chaired and organized the Youth Art Exhibit. We invited all kids up to age 17 to submit artwork for display and judging. Over 150 art pieces were on display for the month of April. We sought sponsors from local citizens and businesses. We had the show judged and handed out cash and gift card awards for the selected winners at the closing ceremony. As far as I know there are currently no avenues for our local youth to showcase their developing artistic skills. I have operated a small art studio down town for the past 10 years, Dabble Art Center. Through my studio I have taught hundreds of young artists each week. They always looked forward to a yearly art show. In April I was forced to close my studio due to Covid. I am attempting to offer online art classes for now with very limited success. I would like to propose that the City of Gilroy resume organizing and sponsoring a yearly local art exhibit. Considering our current situation, I would think the best method would be to create an online exhibit. this could be viewed for a select amount of time and judged by professionals as well as all the visitors to the site ( Peoples Choice ) I lack the technical skills to make this happen on my own. I would be willing to help with the publicity and art work collection. I know there are many who possess the skills to develop an online gallery. I have seen many artists use this medium for their own artwork. Please consider how this would positively impact our local youth. They are very eager to showcase their work. This past year has been particularly difficult for them. I would like to give our youth something to look forward to and to encourage their creative voice and abilities. Thank you for your time and for considering this proposal. Peace, Sheryl Cathers Dabble Art Center 408 427-2204 7.B.a Packet Pg. 11 Attachment: Proposal- Online Youth Art Exhibit 2021 (3102 : Proposal for Online Youth Art Exhibit (Report Attached)) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Public Art Gilroy heART Project November 2020 Flyer Meeting Date: November 10, 2020 Submitted By: Carina Baksa Prepared By: Carina Baksa Recommendation: Review and Approve the Gilroy heART Flyer for November 2020 Executive Summary Chair Melanie Reynisson is presenting the November flyer for the Gilroy heART project and is requesting feedback and/or approval from the Arts and Culture Commission to proceed with advertising. Attachments: 1. NOVEMBER 8.A Packet Pg. 12 h e A R T o f G I L R O Y NOVEMBER G r a b y o u r c a m e r a o r p h o n e a n d c a p t u r e t h e b e a u t y , h i s t o r y , o r c h a r a c t e r o f o u r t o w n ! U p l o a d y o u r p i c t u r e s t o s o c i a l m e d i a T a g #G I L R O Y h e A R T o n y o u r p o s t t o e n t e r a r a f f l e 1 . 2 . 3 . Fall Photo Virtual Event THE CITY OF GILROY ARTS & CULTURE COMMISSION 8.A.a Packet Pg. 13 Attachment: NOVEMBER (3103 : Public Art Gilroy heART Project November Flyer (Report Attached))