HomeMy WebLinkAbout2020-02-12 Library Commission Regular Meeting Agenda Packet
CITY OF GILROY
LIBRARY COMMISSION
REGULAR MEETING
FEBRUARY 12, 2020
7:00 p.m.
Gilroy Library Meeting Room
350 W. Sixth Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
I. CALL TO ORDER
II. SECRETARY'S REPORT
III. APPROVAL OF MINUTES
A. November 13, 2019 Minutes
IV. APPROVAL OF AGENDA
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Department at (408) 846-
0460. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title
II)
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V. AWARDS/RECOGNITIONS
VI. INTRODUCTIONS
VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
VIII. OLD BUSINESS
A. Report on Library Improvements
1. Staff Report: Lani Yoshimura, Gilroy Librarian
2. Public Comment
3. Possible Action: Receive report and comment.
B. Discussion of Library Commission Goals to Support the Library
1. Staff Report: Lani Yoshimura, Gilroy Librarian
2. Public Comment
3. Possible Action: Receive report and comment.
IX. NEW BUSINESS
A. Election of 2020 Library Commission Officers
1. Staff Report: Lynne Conrotto, Office Assistant II
2. Public Comment
3. Possible Action: Elect Officers
X. LIBRARY REPORTS
A. County Librarian Report from Library Services Manager Allison Lew.
B. Report on New County Website from Allison Lew
C. Report from Lani Yoshimura, Gilroy Librarian
XI. COMMISSION COMMENTS
XII. STAFF COMMENTS
XIII. FUTURE AGENDA ITEMS
XIV. ADJOURNMENT
CITY OF GILROY
LIBRARY COMMISSION
REGULAR MEETING
NOVEMBER 13, 2019
7:00 p.m.
Gilroy Library Meeting Room
350 W. Sixth Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chair
Whitney at 7:05 p.m.
II. SECRETARY'S REPORT
The Agenda and Packet were posted on the City website on November 7,
2019 at 12:30 p.m.
ROLL CALL
Commissioners Present: Michaela Gonzalez, Sumana Reddy (7:10 p.m.),
Kathy Souza, Katherine Robinson, Candice Whitney
III. APPROVAL OF MINUTES
Motion was made by Commissioner Gonzalez, seconded by Commissioner
Robinson to approve the September 11, 2019 meeting minutes. Mo tion
carried with a vote of 5-0-0.
IV. APPROVAL OF AGENDA
Motion was made by Commissioner Robinson; seconded by Commissioner
Gonzalez to approve the November 13, 2019 Agenda. Motion carried with a
vote of 5-0-0.
V. AWARDS/RECOGNITIONS
The Santa Clara County Library District (SCCL) received major honors for
innovative programs and services. The California State Association of
Counties (CSAC) recognized Rise Up, a partnership between the Gilroy
Library and various County agencies, including the District Attorney’s
Office and the Department of Child and Family Services. Working
closely with the South County Youth Task Force and County partner
agencies, Rise Up was created as an intervention program designed to
educate and support at-risk youth and their families to improve their lives
and outcomes.
VI. INTRODUCTIONS
None.
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VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
VIII. OLD BUSINESS
A. Report on Library Improvements
The Library is working with an architect, who is preparing cost estimates for
the Courtyard Improvements. Staff is also assessing other building “needs”
where the Bond Fund money (approximately $5million) could best be
applied. Possibilities include expanding the Children’s Storytime Area, and
dividing upstairs rooms to create a Maker Space.
B. Discussion of Library Commission Goals
The Commission wants to meet with the GUSD School Board. Lani
mentioned that GUSD staff is very busy, and she has not scheduled a
meeting as of yet. The Commission also talked about planning school vi sits
to encourage children to read.
IX. NEW BUSINESS
A. 2020 Library Commission Meeting Schedule
Commissioner Reddy motioned; seconded by Commissioner Whitney to
have five meetings in 2020. They will meet on February 12, April 8, June
10, September 9 and November 18 (November 11 falls on Veteran’s Day).
Motion carried with a vote of 5-0-0.
The Commission will go “Dark” on January 8, March 11, May 13, July 8,
August 12, October 14 and December 18, 2020.
X. LIBRARY REPORTS
A. Report from Nancy Howe, County Librarian
Deputy County Librarian Chris Brown presented the monthly report, which
was included in the Agenda Packet, for Nancy Howe.
B. Report from Lani Yoshimura, Gilroy Librarian
Lani gave her monthly report on the Gilroy Library, which was also included
in the Agenda Packet.
XI. COMMISSION COMMENTS
None.
XII. STAFF COMMENTS
Commissioner Reddy's term will expire in December. Commission
applications can be found on the City of Gilroy website.
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XIII. FUTURE AGENDA ITEMS
Election of 2020 Officers will be on the February 12, 2020 Agenda.
XIV. ADJOURNMENT
The meeting was adjourned by Chair Whitney at 8:20 p.m.
FUTURE MEETINGS
The next regular meeting of the Gilroy Library Commission will be held on
Wednesday, February 12, 2020 at 7:00p.m. in the Gilroy Library Meeting
Room, 350 West Sixth Street, Gilroy, CA
Lynne Conrotto, Office
Assistant II
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LIBRARY COMMISSION
STAFF REPORT
Agenda Item Title: Report on Library Improvements
Meeting Date: February 12, 2020
Submitted By: Lani Yoshimura
Prepared By: Lani Yoshimura
Recommendation:
Receive report and comment.
Background
Librarian Lani Yoshimura will provide an update on library improvements.
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LIBRARY COMMISSION
STAFF REPORT
Agenda Item Title: Discussion of Library Commission Goals to Support the Library
Meeting Date: February 12, 2020
Submitted By: Lani Yoshimura
Prepared By: Lani Yoshimura
Recommendation:
Receive report and comment.
Background
Librarian Lani Yoshimura will present ideas on how the Commission can support the
library.
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LIBRARY COMMISSION
STAFF REPORT
Agenda Item Title: Election of 2020 Library Commission Officers
Meeting Date: February 12, 2020
Submitted By: Lani Yoshimura
Prepared By: Lynne Conrotto
Recommendation:
Elect Officers
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Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno |
Morgan Hill | Saratoga
February 2020
Commission Report
Nancy Howe, County Librarian
Reflections by Nancy Howe, County Librarian
It has been my privilege and honor to serve as County Librarian since 2012, and to work for the Santa
Clara County Library District for over 25 years. There is a quote attributed to Confucius, “Do what you
love and you'll never work a day in your life”. That has been true for me as the past 25 years have
flown by and it comes with mixed emotions to announce that I will be retiring on March 27, 2020 and my
last day in the Library will be February 28th.
When I first started as County Librarian in 2012, there were several major crises brewing. The special
tax which accounted for approximately 20% of our revenue was set to expire and we had implemented
an unpopular and confusing non-resident card fee. Working together, we are now in a much better
place. The special tax has been renewed until 2033, we are fiscally sound with reserves for economic
uncertainty, and our library services are free to all. SCCLD is busier than ever, open 7 days/week,
welcomes new patrons every day, launched a brand new website, and is an essential part of our
diverse community.
Our strategic vision during these years can be summarized simply: acquire resident patrons, retain
satisfied patrons. A great library balances both. We have succeeded in raising the percent of residents
with active library cards from 50% to 72% and a whopping 97% of visitors find our staff friendly and
welcoming. It has been a sustained commitment and has taken intentional decisions and actions on the
part of every single staff member with the support of our Library Commissioners to make this happen. It
is a success that we create and share together.
For over 100 years, the County Library District has strived to eliminate barriers for every resident and
patron, especially our children and vulnerable populations. I am proud and grateful to have been a part
of that journey. Thank you for your ongoing support, guidance and dedication to the Library.
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Packet Pg. 9 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS)
Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno |
Morgan Hill | Saratoga
Listening to our Patrons
In 2019, SCCLD conducted its triennial Patron Satisfaction Survey. The results are in incorporating
input from nearly 7,000 patrons about their experiences with many different aspects of library
operations. We are happy to report that the large majority of those questioned (97%) responded that
Account and Reference staff were friendly and approachable. A significant majority (85%) went on to
say that they would be highly likely to recommend the Library to their friends and family.
The survey results have been broken down for all eight of our libraries and the Bookmobile, and we will
use the results, feedback, and recommendations to help us further improve our patron experience.
Chris Brown, Deputy County Librarian, will be visiting each of the Commissions in February or March to
share with you the highlights from the survey. In addition, each Community Librarian has received a
databook with the detailed results and open-ended comments related to their individual library.
Discovering the New SCCLD
Website
The new website is live and the patron
response has been very positive. This is an
entirely new platform, navigation and includes
brand new features. Allison Lew, Library
Service Manager for Virtual Library, Public
Technology and Cataloging, will be visiting
each Library Commission in the months of
February and March to share the highlights and
give you a personalized tour of the website.
She and Chris Brown will alternate at each
Commission meeting so you are able to receive
an update on the Patron Satisfaction Survey
one month and an introduction to the new website the alternate month.
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Packet Pg. 10 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS)
Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno |
Morgan Hill | Saratoga
SCCLD is Helping Patrons Get Ready for Tax Season
SCCLD is teaming up with VITA and AARP to assist
patrons prepare their returns. Three of our libraries are
offering free assistance for low and moderate-income
individuals. This service is made possible thanks to the
generous volunteers from the AARP and the Volunteer
Income Tax Assistance program (VITA), who are
certified by the IRS to advise about tax matters. Below
is a list of locations offering free tax help sessions.
Campbell
Services provided by AARPvolunteers on three Saturdays (2/22, 3/7, and 4/4), with three separate
sessions (10 am, 1 pm, and 3 pm). Online registration AND completion of intake booklet is required.
Cupertino
VITA volunteers will be available every Sunday from 3/1 to 3/29 from 1:30 – 5 pm. Drop-in only.
Milpitas
VITA volunteers will be available Saturdays from 2/8 to 4/11 from 10:30 am - 1:30 pm. Sign-up
sheets will be posted at 9 am each day.
Informed Voting in 2020
Milpitas Library will serve as a polling site with all
SCCLD libraries providing ballot information to help you
vote. With the March 3 California Presidential Primary
around the corner, the Library is partnering with the
County Registrar of Voters (ROV) to make it easier for
patrons to be prepared and vote. The League of Women
Voters of California’s Easy Voter Guides (available in
multiple languages) and voter registration forms are
available in our libraries and on the voting resources
available page on our website.
This year, the County is moving away from precinct-based elections, but will still offer a limited number
of polling locations for those who wish to vote in person. Milpitas Library is one such official voting site.
ROV will be mailing out vote by mail ballots starting on February 3. Voters can either fill out and mail
back their ballots, no postage needed, or carry them in to official voting or drop-off sites. All SCCLD
libraries will be designated as 24-hour ballot drop-off sites.
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Packet Pg. 11 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS)
Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno |
Morgan Hill | Saratoga
SILICON VALLEY READS
Silicon Valley Reads is in full swing in February. Below is a list of some of the highlight events at each
of our libraries. Please visit SiliconValleyReads.org or our website at sccld.org/svr for a complete list of
scheduled events.
CAMPBELL LIBRARY
Lumos: Magical Circuit Wants – STEM for
Mothers and Daughters
Sun, Feb 2 @ 2-4pm
Catherine Chung, Author of The Tenth Muse
Sun, Feb 23 @ 2pm
Life and Times of Rosie the Riveter-Film
Wed, Mar 4 @ 7pm
CUPERTINO LIBRARY
Paving the Way: Women’s Struggles for
Political Equity in California
Wed, Feb 19 @ 7pm
Catherine Chung, Author of The Tenth Muse
Thur, Feb 27 @ 7pm
Learning from the Lemonade Stand- Children
grades 3 and up
Sat, Mar 7 @ 3pm
GILROY LIBRARY
The Life of Georgia O’Keeffe
Sat, Feb 15 @ 11am
Lumos: Magical Circuit Wants – STEM for
Mothers and Daughters
Sun, Feb 16 @ 2-4pm
Catherine Chung, Author of The Tenth Muse
Sun, Mar 1 @ 2pm
LOS ALTOS LIBRARY
Forgotten Women of Science
Tue, Feb 11 @ 1:30pm
Wherever There’s a Fight
Thur, Feb 20 @ 7pm
Julian Guthrie, Author of Alpha Girls in
Conversation with Abe Kleinfeld
Fri, Feb 28 @ 7:30pm
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Packet Pg. 12 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS)
Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno |
Morgan Hill | Saratoga
MILPITAS LIBRARY
Iron Jawed Angels- Film
Sat, Feb 8 @ 2pm
Hidden Figures- Film
Sat, Mar 7 @ 2pm
Learning from the Lemonade Stand- Children
grades 3 and up
Sun, Mar 8 @ 4pm
MORGAN HILL LIBRARY
Book Discussion: Alpha Girls
Tue, Mar 3 @ 7:30pm
Learning from the Lemonade Stand- Children
grades 3 and up
Wed, Mar 4 @ 4pm
Lumos: Magical Circuit Wants – STEM for
Mothers and Daughters
Sun, Mar 8 @ 2-4pm
SARATOGA LIBRARY
Hidden Figures- Film
Mon, Feb 24 @ 7pm
Catherine Chung, Author of The Tenth Muse
Sat, Feb 29 @ 10:30am
Learning from the Lemonade Stand- Children
grades 3 and up
Sat, Feb 29 @ 2pm
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New Website at sccld.org
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Log-In With
Library Card or
eCard
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New eCard Service
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805 eCards
(Dec. 1 –Jan. 31)
•Soft Launch Dec. 1, 2019
•Full Launch Jan. 6, 2020
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Library Card (Full-Membership Card)
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New In-Library Registration Form:Launched Jan. 6, 2020
Times of Use
(Jan. 6 –Jan. 31)
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Music
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eBooks, Audiobooks, Comic Books
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Magazines
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Magazine Archives
•The Atlantic (1857 -2014)
•Time (1923 -2000)
•Life (1936 -2000)
•People (1974 -2000)
•Sports Illustrated (1954 -2000)
•Architectural Digest (1922 -2011)
•U.S. News & World Report (1926 -1984)
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Newspapers
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Nature
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Science
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Genealogy
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Chinese eBooks and Magazines
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Spanish eBooks
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Maker Classes
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Allison Lew
Library Services Manager
alew@sccl.org
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