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HomeMy WebLinkAbout2020-02-12 Library Commission Regular Meeting Agenda Packet CITY OF GILROY LIBRARY COMMISSION REGULAR MEETING FEBRUARY 12, 2020 7:00 p.m. Gilroy Library Meeting Room 350 W. Sixth Street Gilroy, CA 95020 AGENDA Page 1 of 2 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. I. CALL TO ORDER II. SECRETARY'S REPORT III. APPROVAL OF MINUTES A. November 13, 2019 Minutes IV. APPROVAL OF AGENDA In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Page 2 of 2 V. AWARDS/RECOGNITIONS VI. INTRODUCTIONS VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VIII. OLD BUSINESS A. Report on Library Improvements 1. Staff Report: Lani Yoshimura, Gilroy Librarian 2. Public Comment 3. Possible Action: Receive report and comment. B. Discussion of Library Commission Goals to Support the Library 1. Staff Report: Lani Yoshimura, Gilroy Librarian 2. Public Comment 3. Possible Action: Receive report and comment. IX. NEW BUSINESS A. Election of 2020 Library Commission Officers 1. Staff Report: Lynne Conrotto, Office Assistant II 2. Public Comment 3. Possible Action: Elect Officers X. LIBRARY REPORTS A. County Librarian Report from Library Services Manager Allison Lew. B. Report on New County Website from Allison Lew C. Report from Lani Yoshimura, Gilroy Librarian XI. COMMISSION COMMENTS XII. STAFF COMMENTS XIII. FUTURE AGENDA ITEMS XIV. ADJOURNMENT CITY OF GILROY LIBRARY COMMISSION REGULAR MEETING NOVEMBER 13, 2019 7:00 p.m. Gilroy Library Meeting Room 350 W. Sixth Street Gilroy, CA 95020 MINUTES Page 1 of 3 I. CALL TO ORDER The regular meeting of the Library Commission was called to order by Chair Whitney at 7:05 p.m. II. SECRETARY'S REPORT The Agenda and Packet were posted on the City website on November 7, 2019 at 12:30 p.m. ROLL CALL Commissioners Present: Michaela Gonzalez, Sumana Reddy (7:10 p.m.), Kathy Souza, Katherine Robinson, Candice Whitney III. APPROVAL OF MINUTES Motion was made by Commissioner Gonzalez, seconded by Commissioner Robinson to approve the September 11, 2019 meeting minutes. Mo tion carried with a vote of 5-0-0. IV. APPROVAL OF AGENDA Motion was made by Commissioner Robinson; seconded by Commissioner Gonzalez to approve the November 13, 2019 Agenda. Motion carried with a vote of 5-0-0. V. AWARDS/RECOGNITIONS The Santa Clara County Library District (SCCL) received major honors for innovative programs and services. The California State Association of Counties (CSAC) recognized Rise Up, a partnership between the Gilroy Library and various County agencies, including the District Attorney’s Office and the Department of Child and Family Services. Working closely with the South County Youth Task Force and County partner agencies, Rise Up was created as an intervention program designed to educate and support at-risk youth and their families to improve their lives and outcomes. VI. INTRODUCTIONS None. 3.A Packet Pg. 3 Communication: November 13, 2019 Minutes (APPROVAL OF MINUTES) Page 2 of 3 VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. VIII. OLD BUSINESS A. Report on Library Improvements The Library is working with an architect, who is preparing cost estimates for the Courtyard Improvements. Staff is also assessing other building “needs” where the Bond Fund money (approximately $5million) could best be applied. Possibilities include expanding the Children’s Storytime Area, and dividing upstairs rooms to create a Maker Space. B. Discussion of Library Commission Goals The Commission wants to meet with the GUSD School Board. Lani mentioned that GUSD staff is very busy, and she has not scheduled a meeting as of yet. The Commission also talked about planning school vi sits to encourage children to read. IX. NEW BUSINESS A. 2020 Library Commission Meeting Schedule Commissioner Reddy motioned; seconded by Commissioner Whitney to have five meetings in 2020. They will meet on February 12, April 8, June 10, September 9 and November 18 (November 11 falls on Veteran’s Day). Motion carried with a vote of 5-0-0. The Commission will go “Dark” on January 8, March 11, May 13, July 8, August 12, October 14 and December 18, 2020. X. LIBRARY REPORTS A. Report from Nancy Howe, County Librarian Deputy County Librarian Chris Brown presented the monthly report, which was included in the Agenda Packet, for Nancy Howe. B. Report from Lani Yoshimura, Gilroy Librarian Lani gave her monthly report on the Gilroy Library, which was also included in the Agenda Packet. XI. COMMISSION COMMENTS None. XII. STAFF COMMENTS Commissioner Reddy's term will expire in December. Commission applications can be found on the City of Gilroy website. 3.A Packet Pg. 4 Communication: November 13, 2019 Minutes (APPROVAL OF MINUTES) Page 3 of 3 XIII. FUTURE AGENDA ITEMS Election of 2020 Officers will be on the February 12, 2020 Agenda. XIV. ADJOURNMENT The meeting was adjourned by Chair Whitney at 8:20 p.m. FUTURE MEETINGS The next regular meeting of the Gilroy Library Commission will be held on Wednesday, February 12, 2020 at 7:00p.m. in the Gilroy Library Meeting Room, 350 West Sixth Street, Gilroy, CA Lynne Conrotto, Office Assistant II 3.A Packet Pg. 5 Communication: November 13, 2019 Minutes (APPROVAL OF MINUTES) LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Report on Library Improvements Meeting Date: February 12, 2020 Submitted By: Lani Yoshimura Prepared By: Lani Yoshimura Recommendation: Receive report and comment. Background Librarian Lani Yoshimura will provide an update on library improvements. 8.A Packet Pg. 6 LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Discussion of Library Commission Goals to Support the Library Meeting Date: February 12, 2020 Submitted By: Lani Yoshimura Prepared By: Lani Yoshimura Recommendation: Receive report and comment. Background Librarian Lani Yoshimura will present ideas on how the Commission can support the library. 8.B Packet Pg. 7 LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Election of 2020 Library Commission Officers Meeting Date: February 12, 2020 Submitted By: Lani Yoshimura Prepared By: Lynne Conrotto Recommendation: Elect Officers 9.A Packet Pg. 8 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga February 2020 Commission Report Nancy Howe, County Librarian Reflections by Nancy Howe, County Librarian It has been my privilege and honor to serve as County Librarian since 2012, and to work for the Santa Clara County Library District for over 25 years. There is a quote attributed to Confucius, “Do what you love and you'll never work a day in your life”. That has been true for me as the past 25 years have flown by and it comes with mixed emotions to announce that I will be retiring on March 27, 2020 and my last day in the Library will be February 28th. When I first started as County Librarian in 2012, there were several major crises brewing. The special tax which accounted for approximately 20% of our revenue was set to expire and we had implemented an unpopular and confusing non-resident card fee. Working together, we are now in a much better place. The special tax has been renewed until 2033, we are fiscally sound with reserves for economic uncertainty, and our library services are free to all. SCCLD is busier than ever, open 7 days/week, welcomes new patrons every day, launched a brand new website, and is an essential part of our diverse community. Our strategic vision during these years can be summarized simply: acquire resident patrons, retain satisfied patrons. A great library balances both. We have succeeded in raising the percent of residents with active library cards from 50% to 72% and a whopping 97% of visitors find our staff friendly and welcoming. It has been a sustained commitment and has taken intentional decisions and actions on the part of every single staff member with the support of our Library Commissioners to make this happen. It is a success that we create and share together. For over 100 years, the County Library District has strived to eliminate barriers for every resident and patron, especially our children and vulnerable populations. I am proud and grateful to have been a part of that journey. Thank you for your ongoing support, guidance and dedication to the Library. 10.A Packet Pg. 9 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Listening to our Patrons In 2019, SCCLD conducted its triennial Patron Satisfaction Survey. The results are in incorporating input from nearly 7,000 patrons about their experiences with many different aspects of library operations. We are happy to report that the large majority of those questioned (97%) responded that Account and Reference staff were friendly and approachable. A significant majority (85%) went on to say that they would be highly likely to recommend the Library to their friends and family. The survey results have been broken down for all eight of our libraries and the Bookmobile, and we will use the results, feedback, and recommendations to help us further improve our patron experience. Chris Brown, Deputy County Librarian, will be visiting each of the Commissions in February or March to share with you the highlights from the survey. In addition, each Community Librarian has received a databook with the detailed results and open-ended comments related to their individual library. Discovering the New SCCLD Website The new website is live and the patron response has been very positive. This is an entirely new platform, navigation and includes brand new features. Allison Lew, Library Service Manager for Virtual Library, Public Technology and Cataloging, will be visiting each Library Commission in the months of February and March to share the highlights and give you a personalized tour of the website. She and Chris Brown will alternate at each Commission meeting so you are able to receive an update on the Patron Satisfaction Survey one month and an introduction to the new website the alternate month. 10.A Packet Pg. 10 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga SCCLD is Helping Patrons Get Ready for Tax Season SCCLD is teaming up with VITA and AARP to assist patrons prepare their returns. Three of our libraries are offering free assistance for low and moderate-income individuals. This service is made possible thanks to the generous volunteers from the AARP and the Volunteer Income Tax Assistance program (VITA), who are certified by the IRS to advise about tax matters. Below is a list of locations offering free tax help sessions. Campbell  Services provided by AARPvolunteers on three Saturdays (2/22, 3/7, and 4/4), with three separate sessions (10 am, 1 pm, and 3 pm). Online registration AND completion of intake booklet is required. Cupertino  VITA volunteers will be available every Sunday from 3/1 to 3/29 from 1:30 – 5 pm. Drop-in only. Milpitas  VITA volunteers will be available Saturdays from 2/8 to 4/11 from 10:30 am - 1:30 pm. Sign-up sheets will be posted at 9 am each day. Informed Voting in 2020 Milpitas Library will serve as a polling site with all SCCLD libraries providing ballot information to help you vote. With the March 3 California Presidential Primary around the corner, the Library is partnering with the County Registrar of Voters (ROV) to make it easier for patrons to be prepared and vote. The League of Women Voters of California’s Easy Voter Guides (available in multiple languages) and voter registration forms are available in our libraries and on the voting resources available page on our website. This year, the County is moving away from precinct-based elections, but will still offer a limited number of polling locations for those who wish to vote in person. Milpitas Library is one such official voting site. ROV will be mailing out vote by mail ballots starting on February 3. Voters can either fill out and mail back their ballots, no postage needed, or carry them in to official voting or drop-off sites. All SCCLD libraries will be designated as 24-hour ballot drop-off sites. 10.A Packet Pg. 11 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga SILICON VALLEY READS Silicon Valley Reads is in full swing in February. Below is a list of some of the highlight events at each of our libraries. Please visit SiliconValleyReads.org or our website at sccld.org/svr for a complete list of scheduled events. CAMPBELL LIBRARY Lumos: Magical Circuit Wants – STEM for Mothers and Daughters Sun, Feb 2 @ 2-4pm Catherine Chung, Author of The Tenth Muse Sun, Feb 23 @ 2pm Life and Times of Rosie the Riveter-Film Wed, Mar 4 @ 7pm CUPERTINO LIBRARY Paving the Way: Women’s Struggles for Political Equity in California Wed, Feb 19 @ 7pm Catherine Chung, Author of The Tenth Muse Thur, Feb 27 @ 7pm Learning from the Lemonade Stand- Children grades 3 and up Sat, Mar 7 @ 3pm GILROY LIBRARY The Life of Georgia O’Keeffe Sat, Feb 15 @ 11am Lumos: Magical Circuit Wants – STEM for Mothers and Daughters Sun, Feb 16 @ 2-4pm Catherine Chung, Author of The Tenth Muse Sun, Mar 1 @ 2pm LOS ALTOS LIBRARY Forgotten Women of Science Tue, Feb 11 @ 1:30pm Wherever There’s a Fight Thur, Feb 20 @ 7pm Julian Guthrie, Author of Alpha Girls in Conversation with Abe Kleinfeld Fri, Feb 28 @ 7:30pm 10.A Packet Pg. 12 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga MILPITAS LIBRARY Iron Jawed Angels- Film Sat, Feb 8 @ 2pm Hidden Figures- Film Sat, Mar 7 @ 2pm Learning from the Lemonade Stand- Children grades 3 and up Sun, Mar 8 @ 4pm MORGAN HILL LIBRARY Book Discussion: Alpha Girls Tue, Mar 3 @ 7:30pm Learning from the Lemonade Stand- Children grades 3 and up Wed, Mar 4 @ 4pm Lumos: Magical Circuit Wants – STEM for Mothers and Daughters Sun, Mar 8 @ 2-4pm SARATOGA LIBRARY Hidden Figures- Film Mon, Feb 24 @ 7pm Catherine Chung, Author of The Tenth Muse Sat, Feb 29 @ 10:30am Learning from the Lemonade Stand- Children grades 3 and up Sat, Feb 29 @ 2pm 10.A Packet Pg. 13 Communication: County Librarian Report from Library Services Manager Allison Lew. (LIBRARY REPORTS) New Website at sccld.org 1 10.B Packet Pg. 14 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) New Website at sccld.org 2 10.B Packet Pg. 15 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 3 10.B Packet Pg. 16 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 4 Log-In With Library Card or eCard 10.B Packet Pg. 17 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) New eCard Service 5 805 eCards (Dec. 1 –Jan. 31) •Soft Launch Dec. 1, 2019 •Full Launch Jan. 6, 2020 10.B Packet Pg. 18 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Library Card (Full-Membership Card) 6 771 New In-Library Registration Form:Launched Jan. 6, 2020 Times of Use (Jan. 6 –Jan. 31) 10.B Packet Pg. 19 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 7 Log-In With Library Card or eCard 10.B Packet Pg. 20 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 8 Movies & TV 10.B Packet Pg. 21 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Music 9 10.B Packet Pg. 22 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) eBooks, Audiobooks, Comic Books 10 10.B Packet Pg. 23 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Magazines 11 10.B Packet Pg. 24 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Magazine Archives •The Atlantic (1857 -2014) •Time (1923 -2000) •Life (1936 -2000) •People (1974 -2000) •Sports Illustrated (1954 -2000) •Architectural Digest (1922 -2011) •U.S. News & World Report (1926 -1984) 2/3/2020 12 10.B Packet Pg. 25 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Newspapers 13 10.B Packet Pg. 26 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Nature 14 10.B Packet Pg. 27 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Science 15 10.B Packet Pg. 28 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Genealogy 16 10.B Packet Pg. 29 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Chinese eBooks and Magazines 17 10.B Packet Pg. 30 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Spanish eBooks 18 10.B Packet Pg. 31 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 19 10.B Packet Pg. 32 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Maker Classes 20 10.B Packet Pg. 33 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 21 10.B Packet Pg. 34 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 22 10.B Packet Pg. 35 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 23 10.B Packet Pg. 36 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 24 10.B Packet Pg. 37 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 25 10.B Packet Pg. 38 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 26 10.B Packet Pg. 39 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 27 10.B Packet Pg. 40 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 28 10.B Packet Pg. 41 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 29 10.B Packet Pg. 42 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 30 10.B Packet Pg. 43 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 31 10.B Packet Pg. 44 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 32 Software 10.B Packet Pg. 45 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 33 Laptops 10.B Packet Pg. 46 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 34 10.B Packet Pg. 47 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 2/3/2020 35 10.B Packet Pg. 48 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) Allison Lew Library Services Manager alew@sccl.org 36 10.B Packet Pg. 49 Communication: Report on New County Website from Allison Lew (LIBRARY REPORTS) 10.C Packet Pg. 50 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 51 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 52 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 53 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 54 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C 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Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 66 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 67 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 68 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 69 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 70 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS) 10.C Packet Pg. 71 Communication: Report from Lani Yoshimura, Gilroy Librarian (LIBRARY REPORTS)