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HomeMy WebLinkAbout2020-09-09 Library Commission Regular Meeting Agenda Packet CITY OF GILROY LIBRARY COMMISSION REGULAR MEETING SEPTEMBER 9, 2020 7:00 p.m. Gilroy Library Meeting Room 350 W. Sixth Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE LIBRARY COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO Adam Henig AT adam.henig@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0577, PRIOR TO 5:00 P.M. SEPTEMBER 9, 2020. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846-0215. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this Page 2 of 3 speaker’s card is voluntary. All persons ma y attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. I. CALL TO ORDER II. SECRETARY'S REPORT III. APPROVAL OF MINUTES A. June 10, 2020 IV. APPROVAL OF AGENDA V. INTRODUCTIONS VI. Adam Henig, Recreation Manager VII. Cassandra Wong, Gilroy Community Librarian VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS LIBRARY REPORTS A. Gilroy Library Report for September 2020 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and Comment on Gilroy Library Report. B. County Library Report for September 2020 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and Comment on County Library Report. X. COMMISSION COMMENTS In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeti ng, please contact the Recreation Division at (408) 846- 0215. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Page 3 of 3 XI. STAFF COMMENTS XII. FUTURE AGENDA ITEMS XIII. ADJOURNMENT CITY OF GILROY LIBRARY COMMISSION REGULAR MEETING JUNE 10, 2020 7:00 p.m. Gilroy Library Meeting Room 350 W. Sixth Street Gilroy, CA 95020 MINUTES Page 1 of 4 I. CALL TO ORDER The meeting was called to order at 7:04 PM. Attendee Name Title Status Arrived Katherine Robinson Chair Present Michaela Gonzalez Vice-Chair Absent Sumana Reddy Commissioner Late 7:13 PM Kathy Souza Commissioner Present Candice Whitney Commissioner Present II. SECRETARY'S REPORT The agenda was posted on Thursday, June 4, 2020 at 3:20 PM. III. APPROVAL OF MINUTES A. February 12, 2020 Commissioner Kathy Souza moved to approve the minutes of February 12, 2020. Commissioner Candice Whitney seconded the motion. Motion passed 3-0. RESULT: ACCEPTED IV. APPROVAL OF AGENDA Commissioner Whitney moved to approve the agenda. Commissioner Souza seconded the motion. Motion passed 3-0. V. INTRODUCTIONS Brief introductions of commissioners, library and city staff present. VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. VII. OLD BUSINESS A. Update on Gilroy Plaza 3.A Packet Pg. 4 Minutes Acceptance: Minutes of Jun 10, 2020 7:00 PM (APPROVAL OF MINUTES) Page 2 of 4 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Receive and Comment on Update on Gilroy Plaza Report Deputy County Librarian Chris Brown updated the Commission on the status of the County Plaza. Plans have been submitted to the City and they are waiting to hear how they can submit payment of fees for plan checking since the City is closed to the public due to shelter-in-place orders. City staff Carina Baksa is going to follow up with Planning Department and get back to Mr. Brown on submittal of fees. VIII. LIBRARY REPORTS A. County Library Report for June 2020 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Receive and Comment on County Library Report Deputy County Librarian Chris Brown presented the County Library Stakeholder Report to the Commission. -The County Library has appointed Jennifer Weeks as their new County Librarian, making her only the eighth County Librarian in its 100 -year history. -Efforts have increased across County Libraries to deep clean and disinfect for Covid-19 prevention. -Curbside pick-up services are planned to start across County Libraries at the end of June. -Summer Reading Program has started virtually and it goes from June 1 through July 31, access is through Beanstalk app. B. Gilroy Library Report for May 2020 3.A Packet Pg. 5 Minutes Acceptance: Minutes of Jun 10, 2020 7:00 PM (APPROVAL OF MINUTES) Page 3 of 4 1. Staff Report: Carina Baksa, Management Analyst 2. Public Comment 3. Possible Action: Receive and Comment on Gilroy Library Report Supervising Librarian Kelly B. Young presented the Library Report to the Commission. She covered the last four months of activity at the library. Many library staff reported as Disaster Ser vice Workers during the current Covid-19 Pandemic. The library also prepared book kits in Spanish and shared with San Ysidro and Rebekah’s Children Services to help their clients during shelter-in-place. The library served as a cooling center at the beginning of June. E-books usage has more than doubled during these few months of shelter-in-place. Prior to the pandemic, the library partnered with American Association of University Women (AAUW) to bring programming on the life of Georgia O’Keefe to the public. Most recent shelter-in-place programming includes Storytime on Facebook Live, videos such as Adulting 101, virtual bookclub, ESL Conversation club online (reaching people around the world!), a business series online. In addition, the library continues to do outreach to provide books to families available for pick-up when they pick up meals. Finally, the library reports partnering with South County Youth Task Force to reach vulnerable families, Lunch in the Library started June 8th and it is on Mondays, Wednesdays, and Fridays in Gilroy from 12:00 to 1:00 PM. A calendar of upcoming events and programming for all ages was included in the report. IX. COMMISSION COMMENTS Commissioner Reddy brought up a point that virtual classes were limited to few people to attend them and other limitations of the format. Library staff responded that they are working with the instructors and their preferences to make them feel comfortable when offering these courses. X. STAFF COMMENTS Lani reported that after 46 years with the library, she will be retiring probably in July or early August. Commissioners expressed their gratitude for her service and Lani promised to continue to be involved. XI. FUTURE AGENDA ITEMS 1) Timeline for new Librarian to replace Lani - Deputy County Librarian Chris Brown stated that it would depend on County processess since all County hiring has been frozen and although the Library has it's own funding, it still depends on County HR to do the recruitment process. 2) Timeline to reopen the Library - Deputy County Librarian Chris Brown stated they are waiting to hear from the County on the proper procedures to follow and timeframe. 3.A Packet Pg. 6 Minutes Acceptance: Minutes of Jun 10, 2020 7:00 PM (APPROVAL OF MINUTES) Page 4 of 4 XII. ADJOURNMENT Meeting adjourned at 7:52 PM. The next Library Commission Meeting will be on September 9, 2020 at 7:00 PM. Location is to be determined at a later date. Carina Baksa Recording Secretary Recreation Department 3.A Packet Pg. 7 Minutes Acceptance: Minutes of Jun 10, 2020 7:00 PM (APPROVAL OF MINUTES) LIBRARY COMMISSION STAFF REPORT Agenda Item Title: Gilroy Library Report for September 2020 Meeting Date: September 9, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and Comment on Gilroy Library Report. Executive Summary Community Librarian Cassandra Wong will present the Gilroy Library Report for September 2020. Attachments: 1. SCCLD Stakeholder Report Sep 2020 2. Highlights Summer 2020 A Packet Pg. 8 Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga September 2020 Library Stakeholder Report Jennifer Weeks, County Librarian Santa Clara County Library District Going Above and Beyond Library Services We've said it before, "The Library is so much more than just books," and with the many emergencies our County is facing with COVID, extreme heat, power outages, fires, and poor air quality, you may be surprised to know the many ways the Library District is supporting the most critical needs of residents.  Evacuation Resource Center at the Milpitas Library for fire evacuees  30% of staff serving as Disaster Service Workers and Contact Tracers  Cooling Centers in June, July and August  Clean Air Centers in August Of course, Monday through Saturday, we continue to provide phone, chat and email support to patrons, offer virtual programs, and curbside services. Due to the poor air quality as a result of the fires, we had to pause our curbside services for several days in August and will continue to adjust as needed to protect the health and safety of our staff and patrons. We are making conscientious decisions to safely provide library services, based on the guidance of health and safety officials in this rapidly changing environment. We ask for your patience as we all navigate through the many new demands put upon us during this challenging time. Our online library and virtual programs are available from the safety of home or anywhere with an internet connection, which now includes the library parking lots! Keep reading for more information. Please stay safe, healthy, and happy reading! Expanded Wi-Fi now available throughout the Library District We know that the COVID pandemic has not affected everyone equally. This has further called attention to the digital divide in the Silicon Valley, as more people are reliant on the internet to apply for unemployment, stimulus checks, business resources, or to support distance learning. A.a Packet Pg. 9 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga To help our patrons and residents get connected, the Library has extended free Wi-Fi in the parking lots of the Campbell, Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill and Saratoga Libraries. The Wi-Fi will be available from the parking lots 24/7 for patrons to access from the safety of their cars and/or outdoors where they are able to social distance. In addition, we have installed Wi-Fi on both Bookmobiles to provide Wi-Fi access to patrons when the Bookmobile is out in the community. Free Wi-Fi signs will be installed in each library parking lot in September to designate the area Wi-Fi is available. Day and Evening Curbside Services Starting after Labor Day In order to provide more options for our patrons to pick up their holds and return library materials, starting Sep 8, SCCLD will begin offering evening curbside services at all Libraries. The schedule will be staggered to provide regional flexibility for day and evening hours. Monday Tuesday Wednesday Thursday Friday Saturday Campbell 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm Cupertino 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm Gilroy 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Los Altos 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Milpitas 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Morgan Hill 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm Saratoga 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Woodland 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm NOW AVAILABLE: Career Online High School (COHS) Career Online High School is an accredited online high school diploma and career certification program provided by Gale, a part of Cengage Learning, and in partnership with the California State Library. SCCLD will offer 10 scholarships to qualified applicants. All learning is completed online and is self-paced, available 24 hours a day, 7 days a week. Academic Coaches are assigned to help students succeed. A.a Packet Pg. 10 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga This High School Diploma, not a GED, opens the door to opportunities for higher education, a better job or promotion, increased self-confidence, and higher pay. Starting at the end of August, SCCLD began accepting applications from interested participants, inviting them to complete the required workshop as a part of their evaluation process. Candidates can apply at any time. Once candidates successfully complete their application and workshop, they will be scheduled for an interview. Final participants will be selected after the interview process. For more information about the program, visit https://www.careeronlinehs.gale.com/ca/the- program/faqs/ August by the Numbers The Library District continues to serve our patrons in many ways and the numbers show just how much they are enjoying their local library:  7,253 curbside appointments: We have increased the drop-in walkup services that do not require an appointment, which has decreased the curbside appointments by 25% from July.  118,194 physical items checked out and 207,674 items returned: Items checked out shows an 18% decrease from July while returned items doubled from July to August.  59 Virtual Programs = 2,405 Live Views and over 1,881 Total Views: SCCLD offers virtual programs for all ages Monday through Saturday, which patrons can enjoy from the safety and convenience of home.  141,642 eBooks circulated: While holds on physical items are limited to 12, our patrons continue to enjoy their eBooks as these can be borrowed and renewed online (if eligible), and automatically returned when the due date arrives. Library Trends In response to the COVID-19 pandemic, the Institute of Museum and Library Services (IMLS) and OCLC are working in partnership with Battelle to distribute science-based information designed to help reduce the risk of transmission of COVID-19 to staff and visitors who are engaging in the delivery or use of archive, library, and museum services. This REopening Archives, Libraries, and Museums (REALM) project is studying how long the SARS CoV-2 virus (the virus that causes COVID-19) survives on common materials and methods to mitigate exposure. These studies continue to help advise the very safest way to circulate library materials. Currently, SCCLD is quarantining all materials for 4 days and rigid case audio materials one extra day in accordance with the most recent data further described below. Test 3: Natural attenuation as a decontamination approach for SARS-CoV-2 on five plastic-based materials A.a Packet Pg. 11 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga As part of the project’s Phase 1 research, Battelle has conducted three natural attenuation studies to provide information on how long some commonly handled library materials would need to be considered for quarantine prior to being put back into use. The results of Test 1 and Test 2 were released on June 22 and July 20, 2020, respectively; Test 3 began on July 10, 2020. The studies were conducted by applying the virulent SARS-CoV-2 virus on five materials held at standard room temperature (68°F to 75°F) and relative humidity conditions (30 to 50 percent). The materials in Test 3 included the five items listed in Table 1. Table 1. Test 3 items examined. Items were provided by the National Library Service for the Blind and Print Disabled, Library of Congress*; Columbus Metropolitan Library**; and the National Archives and Records Administration***. Samples from each item were inoculated and placed on top of a stainless steel rack. In contrast to Test 2, these items were not tested in a nested (or stacked) configuration to mimic common operating procedures. Results show that after five days of quarantine in an unstacked configuration, the SARS-CoV-2 virus was not detected on the storage bag (flexible plastic) or the DVD. The storage container (rigid plastic), plexiglass, and the USB cassette all showed detectable virus at five days. Day five was the final timepoint tested. Compared to the results of Test 1 and 2, this data suggests that a slightly longer quarantine time for these types of plastic-based materials may be required to render SARS-CoV-2 undetectable through natural attenuation alone. Alternatively, based on the materials’ nonporous nature, suitable liquid disinfection methods may promote a more rapid decontamination than the quarantine method. A.a Packet Pg. 12 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Test Methods The items studied in Test 3 were not sterilized before testing. Battelle propagated the clinical isolate of the SARS-CoV-2 virus in-house, followed by characterization and testing to establish a certified titer. All testing was conducted within a biosafety level (BSL)-3 laboratory. Test coupons (N=5) and blank (N=1), per timepoint, were excised from each of the five library materials in 1.9 cm × 7.6 cm–sized coupons. Stock SARS-CoV-2 was applied as 10 10-µL droplets (100 µL total) on each coupon and allowed to dry at ambient laboratory conditions in a Class II biosafety cabinet (BSCII), as shown in Figure 1. Once dry, a set of test coupons were collected and processed (T0 samples), and the remainder of test coupons were moved to a Class III biosafety cabinet to maintain the desired ambient environmental conditions of 22 ± 2°C and relative humidity (RH) of 40 ± 10%. Actual conditions achieved were 21.9 ± 0.61°C and 37.4 ± 0.92% RH. All material coupons, after inoculation and subsequent drying, were placed on top of a stainless steel rack and into the environmentally controlled chamber for testing. At the specified time points, the test coupons were removed from the environmental chamber and placed in 50-mL conical tubes (Fisher Scientific Cat. No. 14-959-49A, Waltham, MA, USA) and extracted with 10-mL complete cell culture media (Dulbecco’s Modified Eagle Medium, Corning Cat. No. 10-010-CV, Corning, NY, USA) supplemented with 2% fetal bovine serum (Gibco Cat. No. 10082147, Carlsbad, CA, USA) and penicillin-streptomycin (Gibco Cat. No. 15140122) agitated on a platform shaker at 200 rotations per minute for 15 minutes. During the extraction process, there was a potential for chemicals from the test materials or adhesives contained within those materials, to leach into the extracted liquid. Those chemicals could have had a A.a Packet Pg. 13 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga deleterious cytopathic effects (CPE) on the cell culture monolayer. Since cell culture monolayers are needed for the median tissue culture infectious dose [TCID50] assay to quantitatively determine infectious virus, it is important that the extractant does not have components other than the SARS- CoV-2 that will cause CPE, since this will result in false positives (i.e., presence of infectious virus). To mitigate the potential for chemically induced CPE, the extracts were transferred to a concentrator (Spin-X UF Concentrator, Corning Cat. No. CLS431491) and centrifuged until the ~10-mL starting volume was concentrated to ~ 0.5 mL. Approximately 10 mL of fresh complete cell culture media was added to the concentrated sample (i.e., extracts) for the purpose of washing and removing any residual chemicals. The concentrator was centrifuged again and concentrated to ~ 0.5 mL. Media was added to equilibrate all washed extracts to approximately 2 mL. The limit of quantitation (LOQ) of this assay is 13.1 TCID50 units. Once below this threshold, the assay can no longer assign a quantitative value output; however, a qualitative assessment of the presence of infection can be observed through manual microscopic examination. Therefore, any values below LOQ, but positive for presence of virus, are assigned a value of 10 (indicating positive) to allow it to be resolved from 0 (indicating negative) presence of viral infection in the Vero cells. The test sample extracts were assayed in Vero E6 cells (ATCC CRL-1586, Manassas, VA, USA), and after a 72-hour incubation at 37°C with 5% CO2, the TCID50 assay plates were observed for CPE. The test matrix covered five time points (T, or day): T0, T2, T3, T4, and T5. As shown in Table 2 and Figure 3, at T0, a 1.2 to 1.5 log reduction (LR) was observed on all materials. Once dry, the rate of attenuation slowed and by day 5, two materials (the storage bag and DVD) had attenuated below the level of detection for the assay, meaning no CPE was observable in the undiluted extract placed onto the Vero cells. Recoverable SARS-CoV-2 were still observable on the USB cassette, the storage container, and the plexiglass through day 5, although all were below the LOQ. A.a Packet Pg. 14 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga A.a Packet Pg. 15 Attachment: SCCLD Stakeholder Report Sep 2020 (3006 : Gilroy Library Report for September 2020) Adult Updates We had 180 people for the Master Gardeners program, gardening in late summer that was really popular and people found very helpful on August 12th. 14 people for Adult and Teen Beginning Chinese Calligraphy On August 1st Upcoming programs I have scheduled in September September 14th at 6:30 Beginning Chinese Calligraphy September 15th at 7 pm Tiny Houses 101 September 21st at 6pm Adult Trivia (almost full) September 28th at 7pm DIY Beauty Demo Summer Grab&Go meals and enrichment program Meals served: 5630 The program grew from 35 meals/day in June to 140 meals/day in August. Partners: Migrant Ed, Ochoa Boys and Girls Club, Rebekah Children’s Services First Five, Power School GUSD. Training and Job Experience: 2 interns, Kevin Godinez and Teresita Machado Art/Craft Kits: 145 distributed to families at Grab&Go meal service. Free Books: 180 books distributed to families at Grab&Go meal service. Summer Reading programs: 41 Virtual programs offered. Flyer attached. Including Magicians, STEAM, Art, Storytimes, Bilingual storytimes, LEGO, Book Clubs, Early Learning Concerts, etc. Outreach Glen View School – signed-up children for the Summer Reading program at their meals service. Rebekah Children’s Services First Five – signed up families with children ages 0-6 for the Summer Reading program, donated several boxes of free paperback books. Ochoa Migrant Center Boys and Girls Club – visited several times over summer Children’s Team at Gilroy –  Bilingual Online storytimes  Blogs  Book Bundles for Curbside  STEAM programs  ART programs  LEGO Club programs  Book Club programs  Reference Chat  Phone Chat  Grab & Go Meals A.b Packet Pg. 16 Attachment: Highlights Summer 2020 (3006 : Gilroy Library Report for September 2020) LIBRARY COMMISSION STAFF REPORT Agenda Item Title: County Library Report for September 2020 Meeting Date: September 9, 2020 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and Comment on County Library Report. Executive Summary Deputy County Librarian Chris Brown will present the Santa Clara County Library District Stakeholders Report for September 2020. Attachments: 1. SCCLD County Librarian Report_Sep2020 PPT revision 2. SCCLD Stakeholder Report Sep 2020 revised B Packet Pg. 17 SCCLD County Librarian Report September 2020 B.a Packet Pg. 18 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County Above and Beyond Library Services Services Provided by Library District/Staff •Evacuation Resource Center at Milpitas Library for fire evacuees •Up to 30% staff serving as Disaster Service Workers or Contact Tracers •Cooling Centers in June, July, August •Clean Air Centers in August Library Services •Monday –Saturday •Curbside services •Virtual programs •Phone, chat, email support •Online library 24/7 B.a Packet Pg. 19 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County Expanding WiFi Across the Library District •Free WiFi available 24/7 in Library parking lots •Free WiFi installed on Bookmobiles B.a Packet Pg. 20 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County Day and Evening Curbside Services Monday Tuesday Wednesday Thursday Friday Saturday Campbell 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm Cupertino 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm Gilroy 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Los Altos 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Milpitas 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Morgan Hill 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm Saratoga 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Woodland 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm Starting September 8, 2020 B.a Packet Pg. 21 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County Career Online High School Earn your High School Diploma Online •Accredited online High School Diploma and career certification •Provided by Gale, Cengage Learning in partnership with California State Library •10 scholarships •Accept applications starting end August •https://www.careeronlinehs.gale.com/ca/the-program/faqs/ B.a Packet Pg. 22 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County August by the Numbers 7,253 curbside appointments 231,522 physical items checked out and 207,674 items returned 59 virtual programs; 2,404 live views & over 1,881 total views 141,642 eBooks circulated B.a Packet Pg. 23 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County REALM Project Science-Based Information to Help Mitigate Exposure to Virus Expanded Research Shows Virus Undetectable on Five Types of Items after 4 or 5 days •Talking book, USB cassette •5 days •DVD •4 days •Storage bag (flexible plastic) •4 days •Storage container (rigid plastic) •5 days •Plexiglass •5 days oc.lc/realm-project B.a Packet Pg. 24 Attachment: SCCLD County Librarian Report_Sep2020 PPT revision (3007 : County Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga September 2020 Library Stakeholder Report Jennifer Weeks, County Librarian Santa Clara County Library District Going Above and Beyond Library Services We've said it before, "The Library is so much more than just books," and with the many emergencies our County is facing with COVID, extreme heat, power outages, fires, and poor air quality, you may be surprised to know the many ways the Library District is supporting the most critical needs of residents. Evacuation Resource Center at the Milpitas Library for fire evacuees 30% of staff serving as Disaster Service Workers and Contact Tracers Cooling Centers in June, July and August Clean Air Centers in August Of course, Monday through Saturday, we continue to provide phone, chat and email support to patrons, offer virtual programs, and curbside services. Due to the poor air quality as a result of the fires, we had to pause our curbside services for several days in August and will continue to adjust as needed to protect the health and safety of our staff and patrons. We are making conscientious decisions to safely provide library services, based on the guidance of health and safety officials in this rapidly changing environment. We ask for your patience as we all navigate through the many new demands put upon us during this challenging time. Our online library and virtual programs are available from the safety of home or anywhere with an internet connection, which now includes the library parking lots! Keep reading for more information. Please stay safe, healthy, and happy reading! Expanded Wi-Fi now available throughout the Library District We know that the COVID pandemic has not affected everyone equally. This has further called attention to the digital divide in the Silicon Valley, as more people are reliant on the internet to apply for unemployment, stimulus checks, business resources, or to support distance learning. B.b Packet Pg. 25 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga To help our patrons and residents get connected, the Library has extended free Wi-Fi in the parking lots of the Campbell, Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill and Saratoga Libraries. The Wi-Fi will be available from the parking lots 24/7 for patrons to access from the safety of their cars and/or outdoors where they are able to social distance. In addition, we have installed Wi-Fi on both Bookmobiles to provide Wi-Fi access to patrons when the Bookmobile is out in the community. Free Wi-Fi signs will be installed in each library parking lot in September to designate the area Wi-Fi is available. Day and Evening Curbside Services Starting after Labor Day In order to provide more options for our patrons to pick up their holds and return library materials, starting Sep 8, SCCLD will begin offering evening curbside services at all Libraries. The schedule will be staggered to provide regional flexibility for day and evening hours. Monday Tuesday Wednesday Thursday Friday Saturday Campbell 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm Cupertino 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm Gilroy 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Los Altos 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Milpitas 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Morgan Hill 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm Saratoga 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm Woodland 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm NOW AVAILABLE: Career Online High School (COHS) Career Online High School is an accredited online high school diploma and career certification program provided by Gale, a part of Cengage Learning, and in partnership with the California State Library. SCCLD will offer 10 scholarships to qualified applicants. All learning is completed online and is self-paced, available 24 hours a day, 7 days a week. Academic Coaches are assigned to help students succeed. B.b Packet Pg. 26 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga This High School Diploma, not a GED, opens the door to opportunities for higher education, a better job or promotion, increased self-confidence, and higher pay. Starting at the end of August, SCCLD began accepting applications from interested participants, inviting them to complete the required workshop as a part of their evaluation process. Candidates can apply at any time. Once candidates successfully complete their application and workshop, they will be scheduled for an interview. Final participants will be selected after the interview process. For more information about the program, visit https://www.careeronlinehs.gale.com/ca/the- program/faqs/ August by the Numbers The Library District continues to serve our patrons in many ways and the numbers show just how much they are enjoying their local library: •7,253 curbside appointments: We have increased the drop-in walkup services that do not require an appointment, which has decreased the curbside appointments by 25% from July. •231,522 physical items checked out and 207,674 items returned: Items checked out shows a 62% increase from July while returned items increased by 50%. •59 Virtual Programs = 2,405 Live Views and over 1,881 Total Views: SCCLD offers virtual programs for all ages Monday through Saturday, which patrons can enjoy from the safety and convenience of home. •141,642 eBooks circulated: While holds on physical items are limited to 12, our patrons continue to enjoy their eBooks as these can be borrowed and renewed online (if eligible), and automatically returned when the due date arrives. Library Trends In response to the COVID-19 pandemic, the Institute of Museum and Library Services (IMLS) and OCLC are working in partnership with Battelle to distribute science-based information designed to help reduce the risk of transmission of COVID-19 to staff and visitors who are engaging in the delivery or use of archive, library, and museum services. This REopening Archives, Libraries, and Museums (REALM) project is studying how long the SARS CoV-2 virus (the virus that causes COVID-19) survives on common materials and methods to mitigate exposure. These studies continue to help advise the very safest way to circulate library materials. Currently, SCCLD is quarantining all materials for 4 days and rigid case audio materials one extra day in accordance with the most recent data further described below. Test 3: Natural attenuation as a decontamination approach for SARS-CoV-2 on five plastic-based materials B.b Packet Pg. 27 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga As part of the project’s Phase 1 research, Battelle has conducted three natural attenuation studies to provide information on how long some commonly handled library materials would need to be considered for quarantine prior to being put back into use. The results of Test 1 and Test 2 were released on June 22 and July 20, 2020, respectively; Test 3 began on July 10, 2020. The studies were conducted by applying the virulent SARS-CoV-2 virus on five materials held at standard room temperature (68°F to 75°F) and relative humidity conditions (30 to 50 percent). The materials in Test 3 included the five items listed in Table 1. Table 1. Test 3 items examined. Items were provided by the National Library Service for the Blind and Print Disabled, Library of Congress*; Columbus Metropolitan Library**; and the National Archives and Records Administration***. Samples from each item were inoculated and placed on top of a stainless steel rack. In contrast to Test 2, these items were not tested in a nested (or stacked) configuration to mimic common operating procedures. Results show that after five days of quarantine in an unstacked configuration, the SARS-CoV-2 virus was not detected on the storage bag (flexible plastic) or the DVD. The storage container (rigid plastic), plexiglass, and the USB cassette all showed detectable virus at five days. Day five was the final timepoint tested. Compared to the results of Test 1 and 2, this data suggests that a slightly longer quarantine time for these types of plastic-based materials may be required to render SARS-CoV-2 undetectable through natural attenuation alone. Alternatively, based on the materials’ nonporous nature, suitable liquid disinfection methods may promote a more rapid decontamination than the quarantine method. B.b Packet Pg. 28 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga Test Methods The items studied in Test 3 were not sterilized before testing. Battelle propagated the clinical isolate of the SARS-CoV-2 virus in-house, followed by characterization and testing to establish a certified titer. All testing was conducted within a biosafety level (BSL)-3 laboratory. Test coupons (N=5) and blank (N=1), per timepoint, were excised from each of the five library materials in 1.9 cm × 7.6 cm–sized coupons. Stock SARS-CoV-2 was applied as 10 10-µL droplets (100 µL total) on each coupon and allowed to dry at ambient laboratory conditions in a Class II biosafety cabinet (BSCII), as shown in Figure 1. Once dry, a set of test coupons were collected and processed (T0 samples), and the remainder of test coupons were moved to a Class III biosafety cabinet to maintain the desired ambient environmental conditions of 22 ± 2°C and relative humidity (RH) of 40 ± 10%. Actual conditions achieved were 21.9 ± 0.61°C and 37.4 ± 0.92% RH. All material coupons, after inoculation and subsequent drying, were placed on top of a stainless steel rack and into the environmentally controlled chamber for testing. At the specified time points, the test coupons were removed from the environmental chamber and placed in 50-mL conical tubes (Fisher Scientific Cat. No. 14-959-49A, Waltham, MA, USA) and extracted with 10-mL complete cell culture media (Dulbecco’s Modified Eagle Medium, Corning Cat. No. 10-010-CV, Corning, NY, USA) supplemented with 2% fetal bovine serum (Gibco Cat. No. 10082147, Carlsbad, CA, USA) and penicillin-streptomycin (Gibco Cat. No. 15140122) agitated on a platform shaker at 200 rotations per minute for 15 minutes. During the extraction process, there was a potential for chemicals from the test materials or adhesives contained within those materials, to leach into the extracted liquid. Those chemicals could have had a B.b Packet Pg. 29 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga deleterious cytopathic effects (CPE) on the cell culture monolayer. Since cell culture monolayers are needed for the median tissue culture infectious dose [TCID50] assay to quantitatively determine infectious virus, it is important that the extractant does not have components other than the SARS- CoV-2 that will cause CPE, since this will result in false positives (i.e., presence of infectious virus). To mitigate the potential for chemically induced CPE, the extracts were transferred to a concentrator (Spin-X UF Concentrator, Corning Cat. No. CLS431491) and centrifuged until the ~10-mL starting volume was concentrated to ~ 0.5 mL. Approximately 10 mL of fresh complete cell culture media was added to the concentrated sample (i.e., extracts) for the purpose of washing and removing any residual chemicals. The concentrator was centrifuged again and concentrated to ~ 0.5 mL. Media was added to equilibrate all washed extracts to approximately 2 mL. The limit of quantitation (LOQ) of this assay is 13.1 TCID50 units. Once below this threshold, the assay can no longer assign a quantitative value output; however, a qualitative assessment of the presence of infection can be observed through manual microscopic examination. Therefore, any values below LOQ, but positive for presence of virus, are assigned a value of 10 (indicating positive) to allow it to be resolved from 0 (indicating negative) presence of viral infection in the Vero cells. The test sample extracts were assayed in Vero E6 cells (ATCC CRL-1586, Manassas, VA, USA), and after a 72-hour incubation at 37°C with 5% CO2, the TCID50 assay plates were observed for CPE. The test matrix covered five time points (T, or day): T0, T2, T3, T4, and T5. As shown in Table 2 and Figure 3, at T0, a 1.2 to 1.5 log reduction (LR) was observed on all materials. Once dry, the rate of attenuation slowed and by day 5, two materials (the storage bag and DVD) had attenuated below the level of detection for the assay, meaning no CPE was observable in the undiluted extract placed onto the Vero cells. Recoverable SARS-CoV-2 were still observable on the USB cassette, the storage container, and the plexiglass through day 5, although all were below the LOQ. B.b Packet Pg. 30 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020) Serving the unincorporated areas of Santa Clara County and the cities of Campbell | Cupertino | Gilroy | Los Altos | Los Altos Hills | Milpitas | Monte Sereno | Morgan Hill | Saratoga B.b Packet Pg. 31 Attachment: SCCLD Stakeholder Report Sep 2020 revised (3007 : County Library Report for September 2020)