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Home My WebLink About03/09/2020 Youth Commission - Regular Meeting Packet CITY OF GILROY YOUTH COMMISSION REGULAR MEETING MARCH 9, 2020 6:00 p.m. Senior Center Meeting Room 7371 Hanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Page 2 of 3 I. CALL TO ORDER II. FLAG SALUTE III. ROLL CALL Commissioner Bryan Alonso, Commissioner Kenneth Apte, Commissioner Joshua Martinez, Commissioner Elizabeth Van Sambeek, Vice Chair Senna Kolagotla, Commissioner Edwin Lopez, Commissioner Vikash Sabharwal, Chair Paul Song, Commissioner Jane Tovar, Commissioner Serena Schulte, and Commissioner Serena Ramirez. IV. SECRETARY'S REPORT V. APPROVAL OF MINUTES A. February 10, 2020 VI. APPROVAL OF AGENDA VII. AWARDS/RECOGNITIONS None. VIII. INTRODUCTIONS IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA X. NEW BUSINESS A. Youth Commission Presentation to Council. 1. Staff Report: Vince Bautista, Recreation Coordinator 2. Public Comment 3. Possible Action: Motion and vote on the Youth Commission presentation to council. XI. OLD BUSINESS A. Update on the Santa Clara County Office Youth Voice Live 2020 event 1. Staff Report: Vince Bautista, Recreation Coordinator 2. Public Comment 3. Possible Action: Receive and comment on the Youth Voice Live 2020 event. B. City of Gilroy 150th Anniversary event on Saturday, March 14, 2020. 1. Staff Report: Vince Bautista, Recreation Coordinator 2. Public Comment 3. Possible Action: Receive and comment on the 150th Anniversary event. Page 3 of 3 C. Pampered Princess Party Review. 1. Report (Chair Song) 2. Public Comment 3. Possible Action: Receive and comment on the outcome of the Pamp ered Princess Party. D. Planning of the Career Fair Event. 1. Report (Chair Song) 2. Public Comment 3. Possible Action: Receive and comment on the planning of the career fair event. XII. COMMITTEE REPORTS XIII. AGENDA ITEMS FOR NEXT MEETING XIV. STAFF COMMENTS XV. FUTURE MEETINGS The next regular meeting of the Youth Commission will be held Monday, April 13, 2020 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna Street, Gilroy, CA 95020. XVI. ADJOURNMENT CITY OF GILROY YOUTH COMMISSION REGULAR MEETING FEBRUARY 10, 2020 6:00 p.m. Senior Center Meeting Room 7371 Hanna Street Gilroy, CA 95020 MINUTES Page 1 of 6 I. CALL TO ORDER The regular meeting of the Youth Commission was called to order by Chair Song at 6:06 p.m. II. FLAG SALUTE The flag salute was led by Chair Song. III. ROLL CALL Commissioner Bryan Alonso (late 6:17 p.m.), Commissioner Kenneth Apte, Commissioner Joshua Martinez, Commissioner Elizabeth Van Sambeek, Commissioner Edwin Lopez, Commissioner Vikash Sabharwal, Chair Paul Song, Commissioner Jane Tovar, Commissioner Serena Schulte, and Commissioner Serena Ramirez. Members Excused: Vice Chair Senna Kolagotla Members Absent: Staff Present: Vince Bautista IV. SECRETARY'S REPORT The meeting packet was posted on the City’s website on Wednesday, February 5, 2020 at 10:28 a.m. and the agenda was posted in the Public Notice Cabinet on Wednesday, February 5, 2020 at 10:36 a.m. V. APPROVAL OF MINUTES A. January 13, 2020 Motion was made by Commissioner Apte to approve the minutes of the January 13, 2020 regular meeting as written. The motion was seconded by Commissioner Schulte. The motion carried with a 9-0-2 vote (Absent: Vice Chair Kolagotla and Commissioner Alonso). RESULT: ACCEPTED VI. APPROVAL OF AGENDA Motion was made by Chair Song to approve the minutes of the February 10, 2020 regular meeting as written. The motion was seconded by Commissioner Sabharwal. The motion carried with a 9-0-2 vote (Absent: Vice Chair Kolagotla and Commissioner Alonso). 5.A Packet Pg. 4 Minutes Acceptance: Minutes of Feb 10, 2020 6:00 PM (APPROVAL OF MINUTES) Page 2 of 6 VII. AWARDS/RECOGNITIONS None. VIII. INTRODUCTIONS Adriana Diaz - Program Coordinator/ConXión to Community Staff Bautista introduced Adriana Diaz who appeared as a guest with her students for the ConXion Program. Adriana shared that the program is apart of the NSU fellows which the program is funded under. The participants in the program are high school students that serve one year terms. In fact, they also follow the Brown Act guidelines. The ConXion program begins in October similar to the Youth Commission. The ConXion program interacts with monthly activities and attends three to four outings a year. One of the events they plan to attend is the Pampered Princess Party on Saturday, March 7, 2020 at Wheeler Community Center. Overall, being in the program has it perks. You may attend a field trip at Great America or earn special gifts like a laptop or i-pad. IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None X. NEW BUSINESS A. City of Gilroy 150th Anniversary event on Saturday, March 14, 2020. Staff Bautista informed the commission that council wants the Youth Commission to participate in the annual 150th Anniversary event on Saturday, March 14, 2020. The theme is to not only celebrate this historical event but also involve all different departments and commissions. The Commission was asked to come up with different ideas and activities for our youth to be involved in. The Commission came up with the following ideas: - "Where do they live board" but include a small house that they can decorate and pin the location. - Census Awareness table: Remind patrons how important it is to report. Answer any questions that may come up. - A game of Bingo with youth. - Decorate the 150th Anniversary logo. Although, this is being taken by another group. - A coloring sheet stating "My favorite thing about Gilroy is...." This will include the child's name, school, and grade. As a result, the Commission will move forward with the coloring sheet stating "My Favorite thing about Gilroy is..." This will be tabled at the next meeting and how they can prepare for this event. All pictures submitted will be posted on the wall during the event. XI. OLD BUSINESS A. Update on the Santa Clara County Office Youth Voice Live 2020 event. 5.A Packet Pg. 5 Minutes Acceptance: Minutes of Feb 10, 2020 6:00 PM (APPROVAL OF MINUTES) Page 3 of 6 Staff Bautista reached out to the Santa Clara County Office of Education and was informed that Olivia will be getting in touch with Staff Bautista soon on the details of the upcoming Youth Voice Live Event. B. Approval of the Youth Commission Mission Statement. 1. Report (Chair Song) 2. Public Comment 3. Possible Action: Motion and vote on the approval of the refining mission statement. "For the 2019-2020 year, the Gilroy Youth Commission strives to organize events that inspire and enrich the youth of Gilroy. To achieve this goal, we will expand the Pampered Princess Party and host a career fair event to better impact and advocate for the youth." A motion was made by Chair Song to approve the refining mission state for the Youth Commission. The motion was seconded by Commissioner Lopez to carry the mission statement for the year. The motion carried with a 10-0-1 vote (Absent: Vice Chair Kolagotla). RESULT: ANNOUNCED C. Planning for Pampered Princess Party on Saturday, March 7, 2020 at Wheeler Community Center. 5.A Packet Pg. 6 Minutes Acceptance: Minutes of Feb 10, 2020 6:00 PM (APPROVAL OF MINUTES) Page 4 of 6 1. Report (Commissioner Kolagotla) 2. Public Comment 3. Possible Action: Receive and comment on supplies, crafts, and decorations for Pampered Princess Party. Vice Chair Ramirez led the discussion for the Pampered Princess Party. The following was discussed. Hair: Commissioner Tovar -Recruited a potential three out of ten volunteers. - Former Commissioners Bettye, her father, and Justin are not able to attend this years event. - Supplies still needed are small black hair clips with animal designs, bows, four glitter sprays, three pack of headbands (flowers/roses), hair chalk, and hair spray. Nails: Vice Chair Ramirez and Commissioner Schulte - Need volunteers (6-10) - Need to purchase pink and blue nail polish. Arts & Crafts: Commissioner Song, Apte, Ramirez, and Van Sambeek - All set with volunteers (4). - Table covers (6) - Center Pieces - Need: Crowns, wands, color sheets, certificates, crayons. - Princess houses Photo booth: Commissioner Tovar - Staff will be assigned to take pictures. Face Painting: Commissioner Sabharwal and Commissioner Ramirez - Two volunteers recruited so far. - Stick to five to six designs. - Purple and pink paint. - Need eight volunteers. 5.A Packet Pg. 7 Minutes Acceptance: Minutes of Feb 10, 2020 6:00 PM (APPROVAL OF MINUTES) Page 5 of 6 Music: Staff Bautista - Will play Disney music. Publicity: Everyone - Flyers, emails, word of mouth Donations: Chair Song - Will update staff Bautista on the donation. Snacks: Commissioner Lopez and Commissioner Alonso - Waiting on the donation from Chair Song. - Fruit snacks and pack of small waters. Entertainment: - Hula will be performing at 10:30 a.m. Misc Items: - All volunteers are asked to wear grey or black shirts. - Balloons at entrance and out in the parking lot. - Clipboards are needed - Sheets of paper - Barbicide -Costumes are approved and worn by volunteers. - Commissioners arrive at 8:00 while volunteers arrive at 8:15 a.m. - A map of Wheeler facility will be provided at the next meeting. XII. COMMITTEE REPORTS Commissioner Sabharwal reported that he was unable to make the GPAC meeting. Commissioner Sabharwal was excused from the meeting. XIII. AGENDA ITEMS FOR NEXT MEETING 1. City of Gilroy 150th Anniversary event 2. Update with the Youth Voice Live event 3. Outcome of the Pampered Princess Party 4. City Council Presentation on May 4 or May 18, 2020. 5. Career Fair event 5.A Packet Pg. 8 Minutes Acceptance: Minutes of Feb 10, 2020 6:00 PM (APPROVAL OF MINUTES) Page 6 of 6 A motion was made by Chair Song to approve the agenda items for next meeting. The motion was seconded by Commissioner Ramirez to accept the items for next meeting. The motion carried with a 10-0-1 vote (Absent: Vice Chair Kolagotla). XIV. STAFF COMMENTS Staff Bautista reminded the Youth Commission to keep spreading the word of Pampered Princess Party. XV. FUTURE MEETINGS The next regular meeting of the Youth Commission will be held Monday, March 9, 2020 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna Street, Gilroy, CA 95020. XVI. ADJOURNMENT Chair Song adjourned the meeting at 7:03 p.m. Vince Bautista, Recreation Coordinator City of Gilroy Youth Commission Advisor Recording Secretary 5.A Packet Pg. 9 Minutes Acceptance: Minutes of Feb 10, 2020 6:00 PM (APPROVAL OF MINUTES) YOUTH COMMISSION STAFF REPORT Agenda Item Title: Youth Commission Presentation to Council. Meeting Date: March 9, 2020 Submitted By: Vince Bautista Prepared By: Vince Bautista Recommendation: Motion and vote on the Youth Commission presentation to council. The options for May this year are:  May 4, 2020  May 18, 2020 10.A Packet Pg. 10 YOUTH COMMISSION STAFF REPORT Agenda Item Title: Update on the Santa Clara County Office Youth Voice Live 2020 event. Meeting Date: March 9, 2020 Submitted By: Vince Bautista Prepared By: Vince Bautista Recommendation: Receive and comment on the Youth Voice Live 2020 event. Hi Vince, Thanks for following up, here are ways they can participate for May 9th: Here are more specifics around participating in #YVL2020 on May 9th: Options for Participation for Youth: Option 1: Attendance and participation in the days events and workshops. Option 2: Table Presentation: Civics Fair style using posters, tri-folds, media, to share an action civics project. Option 3: Table for Input, Feedback, Stakeholder Engagement * Practice public speaking / messaging to explain action … “Elevator Pitch, Answer questions” 11.A Packet Pg. 11 * Engage other student in action project (as appropriate) * Sign petition, post posters/flyers at school, sign mailing list etc. * Get feedback on project These options can be combined- for example your commissioners may want to table and participate in the workshops. Olivia Santillan Coordinator – History Social-Science & Civic Engagement Multilingual Education Professional Learning & Instructional Support Division Santa Clara County Office of Education 1290 Ridder Park Drive MC 204 San Jose, CA 95131-2304 (408) 453-4261 Olivia_Santillan@sccoe.org 11.A Packet Pg. 12 YOUTH COMMISSION STAFF REPORT Agenda Item Title: City of Gilroy 150th Anniversary event on Saturday, March 14, 2020. Meeting Date: March 9, 2020 Submitted By: Vince Bautista Prepared By: Vince Bautista Recommendation: Receive and comment on the 150th Anniversary event.  Location of event – It is scheduled to be outside in the paseo between the Gilroy Library and City Hall. Wheeler Center was reserved just in case it was raining that day.  Rec Department duties - We are just responsible for our area, which is the pop- up park that comprises of the following: —face painting (YC), Prepping: tables/chairs and face painting materials. Time: 9:45 a.m. – 3:00 p.m. 11.B Packet Pg. 13