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Home My WebLink About12/14/2020 Youth Commission - Regular Meeting Packet CITY OF GILROY YOUTH COMMISSION REGULAR MEET ING DECEMBER 14, 2020 6:00 p.m. Gilroy Senior Center 7371 Hanna Street Gilroy, CA 95020 AGENDA Page 1 of 3 PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED. THIS MEETING WILL BE CONDUCTED PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDER N-29-20 MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org. In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email options for public comments at this meeting. The public is encouraged to participate in this meeting by as follows: VIEW THE MEETING LIVE ON FACEBOOK https://www.facebook.com/GilroyCityHallMeetings PUBLIC COMMENTS WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE YOUTH COMMISSION. COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO MONICA GONZALEZ OR MONICA SENDEJAS AT monica.gonzalez@cityofgilroy.org or monica.sendejas@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE MESSAGE AT (408) 846-0266, PRIOR TO 5:00 P.M. December 14, 2020. IMPORTANT: identify the Agenda Item Number or PUBLIC COMMENT in the subje ct line of your email. The Clerk will read the first three minutes of each email into the public record. In compliance with the Americans with Disabilities Act, and Governors Order N -29- 20, the City will make reasonable arrangements to ensure accessibilit y to this meeting. If you need special assistance to participate in this meeting, please contact the City a minimum of 2 hours prior to the meeting at (408) 846 -0462. Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Division at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org Page 2 of 3 I. CALL TO ORDER II. SECRETARY'S REPORT III. ROLL CALL IV. APPROVAL OF MINUTES A. November 9, 2020 V. APPROVAL OF AGENDA VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA VII. OLD BUSINESS A. Review of Youth Advisory Council (YAC) Social Event 1. Staff Report: Monica Sendejas, Recreation Coordinator 2. Public Comment 3. Possible Action: YAC event attendees will share their experience. VIII. NEW BUSINESS A. Planning of Commissioner-led Workshops for Young Gilroy Residents 1. Staff Report: Monica Sendejas, Recreation Coordinator 2. Public Comment 3. Possible Action: The Youth Commission will develop a plan to offer youth and teen-focused workshops for the Gilroy community. IX. COMMITTEE REPORTS A. Virtual Holiday Cards 1. Staff Report: Monica Sendejas, Recreation Coordinator 2. Public Comment 3. Possible Action: The Committee will report on the progress of the Virtual Holiday Card initiative. X. AGENDA ITEMS FOR NEXT MEETING XI. STAFF COMMENTS XII. FUTURE MEETINGS Page 3 of 3 Monday, January 11, 2021 at 6:00pm XIII. ADJOURNMENT CITY OF GILROY YOUTH COMMISSION REGULAR MEETING NOVEMBER 9, 2020 6:00 p.m. Gilroy Senior Center 7371 Hanna Street Gilroy, CA 95020 MINUTES Page 1 of 3 I. CALL TO ORDER – Chair Ramirez called the meeting to order at 6:06 p.m. II. SECRETARY'S REPORT – The Youth Commission agenda was posted online and posted in the City Hall kiosk on November 6, 2020 at 2:25 p.m. III. ROLL CALL Attendee Name Title Status Time Jacob Baker Commissioner Present Esmeralda Garcia Commissioner Present Alyssa Gonzalez Commissioner Present Winston James Commissioner Present Meyhar Kamrah Commissioner Left Early 6:50pm Alexis Kong Commissioner Present Joshua Martinez Commissioner Present Reet Padda Commissioner Present Augusta Schulte Vice Chair Arrived Late 6:20pm Yashila Suresh Commissioner Present Serena Ramirez Chair Present IV. APPROVAL OF MINUTES A. Youth Commission Regular Meeting on March 9, 2020 6:00 p.m. – Commissioner Padda motioned to approve the minutes. Commissioner Kamrah seconded. Motion passed 10-0-1 (Absent: Schulte). B. Youth Commission Regular Meeting on October 12, 2020 6:00 p.m. – Commissioner Baker motioned to approve the minutes. Commissioner Suresh seconded. Motion passed 10-0-1 (Absent: Schulte). V. APPROVAL OF AGENDA – Commissioner James motioned to approve the agenda. Commissioner Garcia seconded. Motion passed 10-0-1 (Absent: Schulte). 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Nov 9, 2020 6:00 PM (APPROVAL OF MINUTES) Page 2 of 3 VI. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA – none. VII. INTRODUCTIONS A. Youth Commissioner Alyssa Gonzalez – Council appointed a new Commissioner to fill the vacant position and there is now a full Commission with 11 members. The Commissioners welcomed Gonzalez and everyone introduced themselves and shared what school they went to and a hobby. Staff Gonzalez shared that she and Commissioner Gonzalez are siblings and they are looking forward to working together in this capacity. VIII. OLD BUSINESS A. Youth Advisory Council (YAC) Social Planning Report – The Youth Advisory Council (YAC) Social is an annual event that brings together San Francisco Bay area-based youth councils and commissions. Chair Ramirez reported on the virtual planning meeting she attended with other YAC Chairs and Staff Advisors on October 15, 2020. The YAC Social will be held virtually on Friday, November 20, 2020 from 7:00 to 8:30 p.m. The event will include games and breakout sessions. Commissioners are asked to wear their favorite “hoodie” for the event. Staff Sendejas will register those commissioners who are able to attend. Chair Ramirez, Vice Chair Schulte and Commissioners Garcia, Gonzalez, James, Kong, and Padda committed to registering for the event. Commissioners Baker, Kamrah, Martinez and Suresh are unable to attend. Staff Sendejas and Gonzalez will also attend. IX. NEW BUSINESS A. 2020-2021 Work Plan for the Youth Commission – Staff Gonzalez shared the importance of having a work plan and how ideas that are brought forth only come to fruition when the members of the Commission work to achieve their goals. Gonzalez stressed that while in the past the Youth Commission was able to focus on in-person events like the Pampered Princess Party, that year the pandemic requiring us to think virtually. Each Commissioner suggested at least one idea that they thought should be included in the work plan. Suggestions on their areas of focus varied from mental health issues, teenage vaping and drinking, Christmas card contest for elementary school students, diversity and inclusion, adult classes, and community involvement. After much discussion, the Commission narrowed their work plan down to two items (to be completed by May 2021): 1) hosting a series of workshops that would focus on mental health issues, vaping and drinking among teenagers and diversity and inclusion; and 2) inviting elementary school students to create virtual holiday (or season’s greetings) cards. Vice Chair Schulte motioned to approve the 2020 -2021 Work Plan. Commissioner Gonzalez seconded. Motion passed 10-0-1 (Absent: Kamrah). A sub-committee was formed to begin working on the holiday cards. Since the next meeting is not until December 14, it was important for work to begin beforehand. Chair Schulte and Commissioners Padda and James volunteered to serve on the committee. They will work on a flyer (jpeg) 4.A Packet Pg. 5 Minutes Acceptance: Minutes of Nov 9, 2020 6:00 PM (APPROVAL OF MINUTES) Page 3 of 3 format, send it to staff for approval, and then promote it through social media and through the schools. They will also develop a hashtag to be used for picture submission. X. AGENDA ITEMS FOR NEXT MEETING – Further discussion of workshop ideas and updates on the Holiday card XI. STAFF COMMENTS – Staff Gonzalez commended Chair Ramirez on effectively facilitating the meeting and thanked the Commission for their active participation during the meeting. Staff Sendejas reminded those commissioners who are attending the YAC Social to mark November 20 on their calendars and she will be sending them the Zoom link prior to the meeting. XII. FUTURE MEETINGS – Monday, December 14, 2020 at 6:00pm XIII. ADJOURNMENT – Commissioner Suresh motioned to adjourn the meeting at 7:15 p.m. Commissioner Martinez seconded. Motion passed 10-0-1 (Absent: Kamrah). Monica Sendejas Recording Secretary City of Gilroy Youth Commission Advisor 4.A Packet Pg. 6 Minutes Acceptance: Minutes of Nov 9, 2020 6:00 PM (APPROVAL OF MINUTES) YOUTH COMMISSION STAFF REPORT Agenda Item Title: Review of Youth Advisory Council (YAC) Social Event Meeting Date: December 14, 2020 Submitted By: Monica Sendejas Prepared By: Monica Sendejas Recommendation: YAC event attendees will share their experi ence. Executive Summary The Youth Advisory Council (YAC) Social annual event was held virtually on Friday, November 20, 2020. Over 150 teens from Youth Advisory Boards and Youth Commissions around the San Francisco Bay-Area attended the event. The event included break-out sessions with small group discussions regarding YAC work plans, mental health issues affecting teens today during the pandemic and social justice issues. The Commissioners who attended the event will report out on their experience attendi ng the YAC Social and share any ideas they gathered to help with the planning of the workshops the Gilroy Youth Commission wants to host. 7.A Packet Pg. 7 YOUTH COMMISSION STAFF REPORT Agenda Item Title: Planning of Commissioner-led Workshops for Young Gilroy Residents Meeting Date: December 14, 2020 Submitted By: Monica Sendejas Prepared By: Monica Sendejas Recommendation: The Youth Commission will develop a plan to offer youth and teen-focused workshops for the Gilroy community. Executive Summary The Commissioners will develop a plan to host virtual workshops that focus on mental health, teen vaping and drinking , and diversity and inclusion for youth and teens in the Gilroy community. 8.A Packet Pg. 8 YOUTH COMMISSION STAFF REPORT Agenda Item Title: Virtual Holiday Cards Meeting Date: December 14, 2020 Submitted By: Monica Sendejas Prepared By: Monica Sendejas Recommendation: The Committee will report on the progress of the Virtual Holiday Card ini tiative. Executive Summary Commissioners James, Vice Chair Schulte, and Commissioner Padda have been working on the Virtual Holiday Cards initiative. The Committee will report on the status of the Spread Holiday Joy! campaign. 9.A Packet Pg. 9 9.A Packet Pg. 10