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Home My WebLink About08/13/2019 Arts and Culture Commission - Regular Meeting Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING AUGUST 13, 2019 5:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna St reet during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 2 Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. FLAG SALUTE III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. May 14, 2019 B. June 24, 2019 V. APPROVAL OF AGENDA VI. INTRODUCTIONS A. Nelly Bermudez VII. AWARDS/RECOGNITIONS VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. Arts and Culture Commission Presentation to City Council 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on the Arts and Culture Commission's annual presentation slides to City Council on August 19, 2019. X. OLD BUSINESS A. Update of 2019 Arts and Culture Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on status of 2019 Arts and Culture Commission Work Plan. B. Fiscal Year 2020 Training Budget Expenditures 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive an update on the Commission's training budget and motion to approve allocation of funds for training. 3 XI. PUBLIC ART COMMITTEE UPDATE XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE XIII. GILROY ARTS ALLIANCE UPDATE A. GIlroy Arts Alliance Report XIV. STAFF REPORTS A. Recreation Staff Report 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment. XV. STUDENT REPRESENTATIVE COMMENTS XVI. COMMISSION COMMENTS (Arts-Related) XVII. STAFF COMMENTS XVIII. ADJOURNMENT XIX. FUTURE MEETINGS September 10, 2019 at 5:30 P.M. CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING MAY 14, 2019 5:30 p.m. Recreation Conference Room 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER Meeting was called to order at 5:36 PM by Chair Wendy Sue Kissa. Attendee Name Title Status Arrived Wendy Sue Kissa Chair Present Nancy Fierro Vice Chair Present Maricela Andrade Commissioner Present Marika Somorjai Commissioner Absent Karla Sward Commissioner Present Sally Armendariz Commissioner Present II. FLAG SALUTE III. SECRETARY'S REPORT The packet was posted on Thursday, May 9, 2019 at 1:34 PM. The revised packet with meeting location update was posted on Monday, May 13, 2019 at 4:20 PM. IV. APPROVAL OF MINUTES A. Arts and Culture Commission - Regular Meeting - Feb 12, 2019 5:30 PM Motion was made by Vice Chair Nancy Fierro to approve the February 12, 2019 Regular Meeting Minutes. Motion seconded by Commissioner Maricela Andrade. Motion passed 5-0-0. V. APPROVAL OF AGENDA Motion was made by Commissioner Karla Sward to approve the agenda. Motion seconded by Commissioner Sally Armendariz. Motion passed 5-0-0. VI. INTRODUCTIONS 4.A Packet Pg. 4 Minutes Acceptance: Minutes of May 14, 2019 5:30 PM (APPROVAL OF MINUTES) 2 A. Karla Sward Commissioner Karla Sward introduced herself to the Commission. Karla has been a resident of Gilroy for 10 years and loves the arts and culture. B. Sally Armendariz Commissioner Sally Armendariz introduced herself to the commission. Sally is a Gilroy native, loves the arts and is part of the CARAS organization. VII. AWARDS/RECOGNITIONS None. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. IX. PRESENTATION TO COMMISSION 1. Presentation of the City of Gilroy Board, Commission & Committee Member Handbook by City Clerk City Clerk Shawna Freels reviewed the Board, Commission and Committee Member Handbook with commissioners. X. NEW BUSINESS A. Gilroy Museum's Annual Presentation and Commission Approval to Transfer Funds to Museum Gilroy Museum volunteer Tom Howard provided the Commission an overview about the history of the Gilroy Museum. Historical Society President Connie Rogers requested the Arts and Culture Commission approve the recommendation to transfer $571.77 from the Museum Trust Fund to the 801 Fund for preservation pursposes. Motion was made by Vice Chair Fierro to recommend the transfer of $571.77 from the Museum Trust fund to the 801 Fund to City Council for the Museum's mission to preserve and protect the City's Historical Collection. Motion seconded by Commissioner Armendariz. Motion passed 5-0-0. B. Approve Arts and Culture Commission Presentation Dates to City Council 4.A Packet Pg. 5 Minutes Acceptance: Minutes of May 14, 2019 5:30 PM (APPROVAL OF MINUTES) 3 Staff member Henig informed the commission about their annual presentation to City Council, which is done jointly with the Public Art Committee. The presentation dates were narrowed down by PAC. The Commission was tasked with selecting two dates, which will be given to the City Clerk and she will inform which date would be the final presentation. Per discussion, the Commission settled on June 17 and August 19. Motion was made by Vice Chair Fierro to recommend to present to the City Council on either June 17th or August 19th for the annual report. Motion seconded by Commissioner Sward. Motion passed 5-0-0. XI. OLD BUSINESS A. Finalize and approve 2019 Arts and Culture Commission Work Plan Staff member Henig reviewed the Commission’s 2019 Work Plan. Chair Kissa requested to discuss the 150th Anniversary Logo Contest. She is concerned about the lack of submissions and requested to know if the contest deadline could be extended. Vice Chair Fierro stated she would be contacting the GUSD public information officer, who oversees Peach Jar to distribute to students electronically. Staff member Henig informed commissioners he would be reaching o ut to the City Community Engagement Coordinator to see if this would be a possibility. He will report back to commission as soon as possible. Motion was made by Chair Kissa to approve the 2019 Work Plan. Motion seconded by Commissioner Andrade. Motion passed 5-0-0. B. Fiscal Year 2019 Training Budget Expenditures Staff member Henig informed the Commission they still have funds remaining for the Fiscal Year 2019 Training Budget as they have only purchased business cards. Henig informed Commissioners these funds are strictly for commissioners training and expire at the end of the fiscal year. No recommendations or requests were made. XII. PUBLIC ART COMMITTEE UPDATE Vice Chair Fierro stated she was not able to attend the last Public Art Committee meeting. She was present when the Committee reviewed and approved the proposed art pieces for the Hampton Inn being developed on Monterey and Travel Park Circle. The Committee also reviewed and approved the work plan and is working on updating the Bench Plaque Program, creating a digital inventory of local art, recommendation for artists and art in different cities to assist developers when they are coming up with proposed art pieces for new developments. 4.A Packet Pg. 6 Minutes Acceptance: Minutes of May 14, 2019 5:30 PM (APPROVAL OF MINUTES) 4 XIII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE Vice Chair Fierro attended the General Plan Advisory Committee and provided an overview to the commission about what was discussed. She stated GMH magazine had a write-up regarding future development plans. XIV. GILROY ARTS ALLIANCE UPDATE A. Gilroy Arts Alliance Report The report from Gilroy Center for the Arts listed recent and upcoming events taking place at the center. Vice Chair Fierro stated she attended the Youth Art Program which showcased local youth art. She also mentioned the Veterans art exhibit which lists many pieces for sale. Fierro mentioned that she met with the Executive Director, who encouraged all Arts and Culture Commissioners to visit the Center. Chair Kissa then asked if a future meeting could be held at the facility at which time Staff member Henig stated he would look into holding a meeting at the Gilroy Center for the Arts. XV. STAFF REPORTS A. Recreation Staff Report Staff member Henig discussed the Recreation Department’s summer production of Wizard of Oz, which will occur in mid-July. Mary Poppins Jr. was a successful production, watched by hundreds of families in the community. The 2019 Summer Guide is out and registration is underway. The fall guide is expected to be published in mid-to-late July. The annual Kids Discover Art event was held on April 28 at San Ysidro Park and had nearly 350 local youth participated in the workshops lead by volunteers. Vice Chair Fierro mentioned her son will be in the Wizard of Oz and will be selling tickets for the play. XVI. STUDENT REPRESENTATIVE COMMENTS None. XVII. COMMISSION COMMENTS (Arts-Related) None. XVIII. STAFF COMMENTS Staff member Henig informed the Commission the City Council recently conducted a budget study session and there was a motion to decrease the General Fund’s support of the Recreation Department by $1 million. The proposal could affect arts and culture related programs. He mentioned the subject may be discussed again at 4.A Packet Pg. 7 Minutes Acceptance: Minutes of May 14, 2019 5:30 PM (APPROVAL OF MINUTES) 5 the next city council meeting, which is scheduled for Monday, May 20. XIX. ADJOURNMENT Chair Kissa motioned to adjourn the meeting. Motion Seconded by Commissioner Armendariz. Meeting adjourned at 7:48 pm. XX. FUTURE MEETINGS June 11, 2019 at 5:30 P.M. Vanessa Arteaga, Recreation Department Recording Secretary 4.A Packet Pg. 8 Minutes Acceptance: Minutes of May 14, 2019 5:30 PM (APPROVAL OF MINUTES) CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) SPECIAL MEETING JUNE 24, 2019 5:30 p.m. Senior Center Meeting Room 7371 Hanna Street Gilroy, CA 95020 MEETING NOTES 1 I. CALL TO ORDER The meeting was called to order at 5:30 PM by Vice Chair Nancy Fierro. Attendee Name Title Status Arrived Nancy Fierro Vice Chair Present Maricela Andrade Commissioner Present Marika Somorjai Commissioner Present Sally Armendariz Commissioner Present Karla Sward Commissioner Present Wendy Sue Kissa Chair Absent II. FLAG SALUTE III. SECRETARY'S REPORT The packet was posted on Thursday, June 20, 2019 at 11:30 AM. IV. APPROVAL OF AGENDA Motion was made by Commissioner Sally Armendariz to approve the Agenda. The motion was seconded by Commissioner Karla Sward. Motion passed 5-0-0. V. NEW BUSINESS A. Logo Design Contest Selection for 150th Anniversary of City of Gilroy 4.B Packet Pg. 9 Minutes Acceptance: Minutes of Jun 24, 2019 5:30 PM (APPROVAL OF MINUTES) 2 Staff member Adam Henig informed the commission they a re to select a winner in each of the two categories, Adult and Secondary. From there, they are to choose amongst the two category winner an overall contest winner, which will be recommended to City Council. City Council will review the Commission’s selection and approve the final logo at their July 1, 2019 meeting. Vice Chair Nancy Fierro asked the commissioners to review the logo contest entries in the adult category and provide a preference. There were two logos discussed as potential finalists and were reviewed both in color and black and white. Commissioners voted and determined page 12 (logo of Old City Hall) was the winner in the adult category. Motion passed with a 4-1-0 with Armendariz dissenting. She preferred the page 7 (wine glass) since it included farm workers. The commission went on to review the Secondary category. Commissioner Karla Sward motioned to approve packet page 14 (logo featuring three designs in different colors) entry as the secondary logo winner. Motion seconded by Commissioner Maricela Andrade. Motion passed with a 5-0-0. Motion was made by Commissioner Andrade to recommend page 12 as the overall contest winner and page 14 as the secondary winner. Commissioner Sward seconded motion. Motion passed with 5-0-0. Discussion continued about how to recognize the winners and contest participants. Will be discussed further at the commission’s next meeting. VI. ADJOURNMENT Meeting adjourned at 6:14 PM. VII. FUTURE MEETINGS August 13, 2019 at 5:30 P.M. Vanessa Arteaga, Recreation Department Recording Secretary 4.B Packet Pg. 10 Minutes Acceptance: Minutes of Jun 24, 2019 5:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Arts and Culture Commission Presentation to City Council Meeting Date: August 13, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on the Arts and Culture Commission's annual presentation slides to City Council on August 19, 2019. Background Every year the commission delivers a presentation to City Council. The purpose of it is to provide an update on their past activities and accomplishments as well as to share their vision and work plan for the next 12 months. The commission has an opportunity to provide comment on the presentation before it is delivered on August 19. Council has requested that the commission include the following information in their presentation: 1. Annual work plan accomplishments 2. New work plan for the 2019-2020 fiscal year 3. Training & business card requests ($1,000 is budgeted for each Advisory Body) Attachments: 1. 2019 ACC + PAC Council Presentation 9.A Packet Pg. 11 City of Gilroy Arts & Culture Commission Presentation to Gilroy City Council - August 19, 2019 Wendy Sue Kissa – Chair Nancy Fierro – Vice Chair Maricela Andrade Sally Armendariz Nelly Bermudez Marika Somorjal Karla Sward MISSION STATEMENT In partnership with the City Council, the Arts & Culture Commission promotes the arts in the Gilroy community. To be an advocate for cultural and artistic activities in the Gilroy community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our City. FY2019 Arts and Culture Commission Training Request o 100 Arts and Culture blank business cards - $19.69 9.A.a Packet Pg. 12 Attachment: 2019 ACC + PAC Council Presentation (2357 : Arts and Culture Commission 2018 Work Plan Update Strategic Plan (completed) •Finalize dates of when all projects will be completed •Modify projects that are no longer in operation Annual award for art-supporting business/recipient (in- progress) •Work with Chamber of Commerce to develop an art champion award recipient for Chamber’s annual community award ceremony Expand community outreach for arts related events and programs (in-progress) •Work with Welcome Center to connect arts with city’s tourism •See if schools/college can produce arts promotional video •Collaborate more with GAA •Increase usage of social media; •Recruit high school representative from Gilroy High 9.A.a Packet Pg. 13 Attachment: 2019 ACC + PAC Council Presentation (2357 : Arts and Culture Commission 2019 Work Plan Increase Visibility of Arts and Culture Commissioners o Wear ACC badge when attending arts and culture related events in Gilroy o Introduce yourself and inform public about the Commission o Commissioners are tracking number of events they are attending Arts and Cultural Award o Develop award criteria o Present award beginning in Fall on a quarterly basis 150th Anniversary Logo Design Contest o Developed contest criteria o Reached out to community to encourage entries o Judged submissions and made recommended selection to Council 9.A.a Packet Pg. 14 Attachment: 2019 ACC + PAC Council Presentation (2357 : Arts and Culture Commission ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Update of 2019 Arts and Culture Commission Work Plan Meeting Date: August 13, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on status of 2019 Arts and Culture Commission Work Plan. Executive Summary During the March 12, 2019 annual retreat, the Arts and Culture Commission discussed and drafted a work plan to be completed within the calendar year. The Commission is tasked with maintaining the work plan through the 2019 fiscal year. The work plan should be aligned with City Council’s current goals: 1. Ensure Financial Stability 2. Enhance Public Safety Capabilities 3. Revitalize Downtown 4. Focus on Revenue Driven Economic Development 5. Retain Stability in the City’s Workforce 6. Provide Opportunities for Meaningful Public Engagement 7. Ensure Neighborhoods Benefit Equally from City Services Attachments: 10.A Packet Pg. 15 1. ACC WORK PLAN as of 7.24.2019 10.A Packet Pg. 16 revised July 24, 2019 Arts and Culture Commission 2019 Work Plan PROJECT PROCESS/KEY TASKS DELIVERABLES IN NEXT 12 MONTHS Increase Visibility of Arts and Culture Commissioners  Wear ACC badge when attending arts and culture related events in Gilroy  Introduce yourself and inform public about the Commission Track number of events commissioners attend Art and Cultural Award Develop award criteria Present award beginning in Fall 2019 on a quarterly basis 150th Anniversary Logo Contest Develop contest criteria Reach out to community to encourage entries  Facilitate logo contest  Select a winner for each of the three categories at August regular meeting.  UPDATE: Category and Overall winner was recommended by Commission in June and Council approved in July. 10.A.a Packet Pg. 17 Attachment: ACC WORK PLAN as of 7.24.2019 (2354 : Update of 2019 Arts and Culture Commission Work ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Fiscal Year 2020 Training Budget Expenditures Meeting Date: August 13, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive an update on the Commission's training budget and motion to approve allocation of funds for training. Executive Summary With the new fiscal year resetting on July 1, 2019, no funds have been spent yet from the current Arts and Culture Commission training budget. Expense Description 10.B Packet Pg. 18 Monthly Center Update: Arts & Culture Commission August 2019 Upcoming exhibits, classes, events and performances at the Center: The Art of Steven Pattie Exhibit August 10 – October 5. Reception August 17. Exhibit will feature Pattie’s recent work and will include paintings, constructions, assemblages. Installation will also include work by Dale Lockman and Nathan Van Bergen. After School Art Classes Classes will resume in September. 8th Annual Dia de los Muertos Exhibit/Event Exhibit Oct 15 – Nov 2. Event Oct 26. Featuring community offrendas and works from local artists. All Things Carousel Exhibit Exhibit Nov 9 – Dec 8. Reception Dec 6. Featuring local artists with Carousel themed work. Annual Holiday Boutique December 13, 14, 15 Handmade gifts, art and crafts. Limelight Holiday Comedy: The Hallelujah Girls November 1 – December 1 Seats are selling fast. Nov 17 is already sold out. 2020 Center Schedule Schedule will be approved by the board August 8th. Our 2019 calendar is on our website. For more information, go to www.GilroyCenterForTheArts.com, or feel free to email me at kevingilroyartsalliance@gmail.com with questions. Thank you! Submitted 07.23.19 Kevin Heath, Executive Director, Gilroy Center for the Arts 13.A Packet Pg. 19 Communication: GIlroy Arts Alliance Report (GILROY ARTS ALLIANCE UPDATE) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Recreation Staff Report Meeting Date: August 13, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment. The summer theater production, Wizard of Oz, which was directed by Colleen Blanchard, occur this past July at the Gilroy High School Theater. Hundreds of residents attended the show, culminating in a sellout crowd on in the final show. The fall production will be Annie and it will be directed by Hillary Little. Auditions are August 31 at the Gilroy Senior Center. The 2019 Fall Activity Guide is now available. It features programs for all ages and all interests including the annual Breakfast with Santa, which will be held on Saturday, December 14. There are lots of cultural art classes are included in the current guide such as Polynesian dancing, Aztek dancing, Zumba, and keyboarding. On June 21, Party in the Park took place at San Ysidro Park. The annual event is a family-friendly, annual summer celebration that encourages safe use of the park through dance, art, and games. More than 800 residents attended. 14.A Packet Pg. 20