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Home My WebLink About09/10/2019 Arts and Culture Commission - Regular Meeting Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING SEPTEMBER 10, 2019 5:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 AGENDA 1 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna St reet during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 2 Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. FLAG SALUTE III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. August 13, 2019 V. APPROVAL OF AGENDA VI. INTRODUCTIONS VII. AWARDS/RECOGNITIONS VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS X. OLD BUSINESS A. Fiscal Year 2020 Training Budget Expenditures 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive an update on the Commission's training budget and motion to approve allocation of funds for training. B. Update of 2019 Arts and Culture Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on status of 2019 Arts and Culture Commission Work Plan. XI. PUBLIC ART COMMITTEE UPDATE XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE XIII. GILROY ARTS ALLIANCE UPDATE XIV. STAFF REPORTS 3 A. Recreation Staff Report 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment. XV. STUDENT REPRESENTATIVE COMMENTS XVI. COMMISSION COMMENTS (Arts-Related) XVII. STAFF COMMENTS XVIII. ADJOURNMENT XIX. FUTURE MEETINGS October 8, 2019 at 5:30 P.M. CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING AUGUST 13, 2019 5:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER The meeting was called to order by Chair Wendy Sue Kissa at 5:37 PM. Attendee Name Title Status Arrived Wendy Sue Kissa Chair Present Nancy Fierro Vice Chair Absent Maricela Andrade Commissioner Present Marika Somorjai Commissioner Present Karla Sward Commissioner Absent Sally Armendariz Commissioner Late 5:42 PM Nelly Bermudez Commissioner Present II. FLAG SALUTE III. SECRETARY'S REPORT The packet was posted on Thursday, August 8, 2019 at 3:15 PM. IV. APPROVAL OF MINUTES A. Arts and Culture Commission - Regular Meeting - May 14, 2019 5:30 PM Motion was made by Commissioner Maricela Andrade to approve the May 14, 2019 regular meeting minutes. Motion seconded by Commissioner Marika Somorjai. Motion passed 4-0-0. B. Arts and Culture Commission - Special Meeting - Jun 24, 2019 5:30 PM Motion was made by Commissioner Maricela Andrade to approve the June 24, 2019 special meeting minutes. Motion seconded by Commissioner Marika Somorjai. Motion passed 4-0-0. V. APPROVAL OF AGENDA Motion was made by Commissioner Maricela Andrade to approve the agenda. Motion seconded by Commissioner Marika Somorjai. 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Aug 13, 2019 5:30 PM (APPROVAL OF MINUTES) 2 Motion passed 4-0-0. VI. INTRODUCTIONS A. Nelly Bermudez Commissioner Nelly Bermudez introduced herself to the Commission. Nelly has been a resident of Gilroy for 6 years and grew up visiting Gilroy from her hometown of San Jose. She is an artist that works with oil painting. Recreation Director Maria De Leon introduced herself to the group as well. She has worked with the City of Gilroy a little over 12 years. VII. AWARDS/RECOGNITIONS None. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. IX. NEW BUSINESS A. Arts and Culture Commission Presentation to City Council Maria De Leon informed the Commission they will be presenting on Monday, August 19, 2019 to City Council. Maria went over the commissions power point slides and requested the commissioners remain present after the meeting is adjourned to take a group picture. She informed the Commissioners to be present for the City Council presentation at 6 PM. Motion was made by Commissioner Maricela Andrade to approve the City Council presentation. Motion seconded by Commissioner Sally Armendariz. Motion passed 5-0-0. X. OLD BUSINESS A. Update of 2019 Arts and Culture Commission Work Plan Maria De Leon asked the commission to review the Commission Work Plan. Motion was made by Commissioner Maricela Andrade to approve the Arts and Culture Commission Work Plan. Motion seconded by Commissioner Marika Somorjai, Motion passed 5-0-0. B. Fiscal Year 2020 Training Budget Expenditures 4.A Packet Pg. 5 Minutes Acceptance: Minutes of Aug 13, 2019 5:30 PM (APPROVAL OF MINUTES) 3 Maria De Leon went over the fiscal year training budget expenditures. She reminded the commission they are allowed $1000.00 for training purposes. Motion was made by Commissioner Sally Armendariz to keep the budget. Motion was seconded by Commissioner Nelly Bermudez. Motion passed 5-0-0. XI. PUBLIC ART COMMITTEE UPDATE Commissioner/liaison Nancy Fierro was not present at meeting to report on update. XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE Commissioner/liaison Nancy Fierro was not present at meeting to report on update. XIII. GILROY ARTS ALLIANCE UPDATE A. GIlroy Arts Alliance Report Maria De Leon went over the Gilroy Arts Alliance schedule of upcoming exhibits and events. XIV. STAFF REPORTS A. Recreation Staff Report Maria De Leon went over the recent Recreation Departments recent programs. The theater production of Wizard of Oz directed by Colleen Blanchard took place in July, with the final show being a sellout. The fall pro duction scheduled is Peter Pan which will be directed by Hillary Little, auditions will take place August 31 at the Senior Center. The Fall 2019 Activity Guide was mailed and includes many programs for all ages and interests. The annual Party in the Park took place at San Ysidro Park on June 21 and had an attendance of more than 800 residents. The event encourages safe use of the park through various activities. XV. STUDENT REPRESENTATIVE COMMENTS Christopher High School representative Sara Neese introd uced herself and informed the commission of the schools current programs. Drama: The Drama department held its annual children's theater camp over the summer which raised $2,000, and the funds are used for drama sets, costumes, etc. They are requesting community help with fundraising in the near future by sending out requests through Peach Jar. 4.A Packet Pg. 6 Minutes Acceptance: Minutes of Aug 13, 2019 5:30 PM (APPROVAL OF MINUTES) 4 XVI. COMMISSION COMMENTS (Arts-Related) Commissioner Sally Armendariz informed the commission CARAS has already completed the first phase in restoration of the Aztec Mural. CARAS is taking donations through GoFundMe on their Facebook page as well as their office. CARAS has cancelled their tamale festival at Christmas Hill Park on 10/13/19. They will be holding the festival Downtown on 10/13/19. XVII. STAFF COMMENTS Maria went over some updates from the updated staff report which included date and time of Breakfast with Santa on December 14, 2019. Maria encouraged the Commissioners to volunteer for the Breakfast with Santa event. XVIII. ADJOURNMENT Motion made by Commissioner Sally Armendariz to adjourn the meeting. Motion seconded by Commissioner Maricela Andrade. Meeting adjourned at 6:16 PM by Chair Wendy Sue Kissa. Motion passed 5-0-0. XIX. FUTURE MEETINGS September 10, 2019 at 5:30 P.M. Vanessa Arteaga, Recreation Department Recording Secretary 4.A Packet Pg. 7 Minutes Acceptance: Minutes of Aug 13, 2019 5:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Fiscal Year 2020 Training Budget Expenditures Meeting Date: September 10, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive an update on the Commission's training budget and motion to approve allocation of funds for training. Executive Summary With the fiscal year resetting on July 1, 2019, no funds have been spent yet from the current Arts and Culture Commission training budget. Expense Description 10.A Packet Pg. 8 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Update of 2019 Arts and Culture Commission Work Plan Meeting Date: September 10, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on status of 2019 Arts and Culture Commission Work Plan. Executive Summary During the March 12, 2019 annual retreat, the Arts and Culture Commission discussed and drafted a work plan to be completed within the calendar year. The Commission is tasked with maintaining the work plan through the 2019 fiscal year. The work plan should be aligned with City Council’s current goals: 1. Ensure Financial Stability 2. Enhance Public Safety Capabilities 3. Revitalize Downtown 4. Focus on Revenue Driven Economic Development 5. Retain Stability in the City’s Workforce 6. Provide Opportunities for Meaningful Public Engagement 7. Ensure Neighborhoods Benefit Equally from City Services Attachments: 10.B Packet Pg. 9 1. ACC WORK PLAN as of 7.24.2019 10.B Packet Pg. 10 revised July 24, 2019 Arts and Culture Commission 2019 Work Plan PROJECT PROCESS/KEY TASKS DELIVERABLES IN NEXT 12 MONTHS Increase Visibility of Arts and Culture Commissioners  Wear ACC badge when attending arts and culture related events in Gilroy  Introduce yourself and inform public about the Commission Track number of events commissioners attend Art and Cultural Award Develop award criteria Present award beginning in Fall 2019 on a quarterly basis 150th Anniversary Logo Contest Develop contest criteria Reach out to community to encourage entries  Facilitate logo contest  Select a winner for each of the three categories at August regular meeting.  UPDATE: Category and Overall winner was recommended by Commission in June and Council approved in July. 10.B.a Packet Pg. 11 Attachment: ACC WORK PLAN as of 7.24.2019 (2392 : Update of 2019 Arts and Culture Commission Work ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Recreation Staff Report Meeting Date: September 10, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment. The fall production will be Peter Pan, Jr. (not Annie) and it will be directed by Hillary Little. Auditions were August 31 at the Gilroy Senior Center. The performance will run from November 8-17 at Gilroy High School Theater. The 2019 Fall Activity Guide is now available. It features programs for all ages and all interests including the annual Breakfast with Santa, which will be held on Saturday, December 14. There are lots of cultural art classes are included in the current guide such as Polynesian dancing, Aztek dancing, Zumba, and keyboarding. On Friday, October 25, Spirits Night will be hosted at San Ysidro Park. It’s a free community event that features a children’s costume contest, games, arts and crafts, “Trunk or Treat,” face painting and more. It begins at 5:00pm and ends at 9:00pm. The event is sponsored by the South County Youth Task Force. On October 1, National Night Out will be occurring in Downtown Gilroy. It was rescheduled from its earlier date because of the Garlic Festival incident. The free event is organized and hosted by the Gilroy Police Department and Gilroy Police Foundation. The October Arts and Culture Commission meeting will be held at the Gilroy Arts Alliance (GAA), which is located on 7341 Monterey Road. 14.A Packet Pg. 12