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Home My WebLink About10/08/2019 Arts and Culture Commission - Regular Meeting Packet CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING OCTOBER 8, 2019 5:30 p.m. Gilroy Arts Alliance 7341 Monterey Road Gilroy, CA 95020 AGENDA 1 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture Commission after distribution of the agenda packet are available for public inspection with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna St reet during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Recreation Department at (408) 846- 0460. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) 2 Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy Community. To build bridges and promote communication through cultural and artistic opportunities for all individuals, thereby improving the quality of life in our city.” I. CALL TO ORDER II. FLAG SALUTE III. SECRETARY'S REPORT IV. APPROVAL OF MINUTES A. September 10, 2019 V. APPROVAL OF AGENDA VI. INTRODUCTIONS A. Kevin Heath, Gilroy Arts Alliance VII. AWARDS/RECOGNITIONS A. Limelight Actors Theater Award will be forthcoming and presented at upcoming Limelight performance. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA IX. NEW BUSINESS A. 2442 : Arts and Culture Commission 801 Fund 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Arts and Culture Commission can motion to approve or not approve spending funds from their 801 account on commission - related business. B. AS (15-24), Cambridge Place Planned Unit Development Public Art Proposal 1. Staff Report: Miguel Contreras, Planner I 2. Public Comment 3. Possible Action: It is recommended that the Arts & Culture Commission forward a recommendation of approval to the City Council for the design of a public art sculpture proposed as a planned unit development condition of approval for the Cambridge Place Planned Unit Development. 3 X. OLD BUSINESS A. Fiscal Year 2020 Training Budget Expenditures 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive an update on the Commission's training budget and motion to approve allocation of funds for training. B. Update of 2019 Arts and Culture Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on status of 2019 Arts and Culture Commission Work Plan. Motion to approve or not approve on nominations for art recipients and/or criteria. XI. PUBLIC ART COMMITTEE UPDATE XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE XIII. GILROY ARTS ALLIANCE UPDATE A. Gilroy Arts Alliance Report XIV. STAFF REPORTS A. Recreation Staff Report 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment. XV. STUDENT REPRESENTATIVE COMMENTS XVI. COMMISSION COMMENTS (Arts-Related) XVII. STAFF COMMENTS XVIII. ADJOURNMENT XIX. FUTURE MEETINGS November 12, 2019 at 5:30 P.M. CITY OF GILROY ARTS AND CULTURE COMMISSION (“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the Gilroy community.”) REGULAR MEETING SEPTEMBER 10, 2019 5:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES 1 I. CALL TO ORDER The meeting was called to order by Chair Wendy Sue Kissa at 5:30 PM. Attendee Name Title Status Arrived Wendy Sue Kissa Chair Present Nancy Fierro Vice Chair Present Maricela Andrade Commissioner Present Marika Somorjai Commissioner Excused Karla Sward Commissioner Excused Sally Armendariz Commissioner Absent Nelly Bermudez Commissioner Present II. FLAG SALUTE III. SECRETARY'S REPORT The packet was posted on Thursday, September 5, 2019 at 11:20 AM. IV. APPROVAL OF MINUTES A. Arts and Culture Commission - Regular Meeting - Aug 13, 2019 5:30 PM Motion was made by Commissioner Maricela Andrade to approve the August 13, 2019 regular meeting minutes. Motion seconded by Commissioner Nelly Bermudez. Motion Passed 4-0-0. V. APPROVAL OF AGENDA Motion was made by Commissioner Maricela Andrade to approve the agenda. Motion seconded by Vice Chair Nancy Fierro. Motion Passed 4-0-0. VI. INTRODUCTIONS Commissioner Nelly Bermudez introduced herself to the Commission as Vice Chair Nancy Fierro was absent at the last meeting. Nelly stated she is an artist and has a lot of ideas for the beautification 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Sep 10, 2019 5:30 PM (APPROVAL OF MINUTES) 2 throughout the City. VII. AWARDS/RECOGNITIONS None. VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. IX. NEW BUSINESS None. X. OLD BUSINESS A. Fiscal Year 2020 Training Budget Expenditures Staff member Adam Henig informed the commission no funds have been spent on training items and commissioners are welcome to present ideas. Vice Chair Nancy Fierro found a training session hosted by the California Arts Council in Salinas on September 23, 2019 from 5:00 PM to 7:00 PM which would benefit the commission on how to request grant funding. The training is free and commissioners would be reimbursed for mileage. Adam mentioned to the Commissioners the Silicon Valley Creates website also lists training sessions. Since the training is in Salinas, it was suggested the commission motion on and vote on reimbursement of mileage/expenditures for commissioners interested in attending. Motion made by Vice Chair Nancy Fierro to approve reimbursement for mileage/expenditures to commissioners who attended the free California Arts Council seminar on September 23, 2019. Motion Seconded by Commissioner Nelly Bermudez. Motion passed 4-0-0. B. Update of 2019 Arts and Culture Commission Work Plan 4.A Packet Pg. 5 Minutes Acceptance: Minutes of Sep 10, 2019 5:30 PM (APPROVAL OF MINUTES) 3 Staff member Henig informed the commission one of their work plan items has been completed, which was the 150th Anniversary Logo contest. Chair Kissa suggested commissioners be present at community events and wear their name badges. Vice Chair Fierro wanted to start focusing on presenting awards on a quarterly basis and the specific criteria to award/recognize someone in the community who either is an artist or a champion of the arts. Chair Kissa said she would like to recognize the Limelight Actors Theater producers for their involvement in the community for the last nine years. Staff member Henig reminded the commission their October meeting will be at the Gilroy Center for the Arts; the award can be presented then. Henig also mentioned that the recipients had received the award before (spring 2017). To iron out the details of the award criteria, it was discussed to come up with award categories for different cultural/arts related involvement. Chair Kissa asked for volunteers to work on a subcommittee. Commissioners Maricela Andrade and Nancy Fierro volunteered. They will meet prior to the October meeting and bring their criteria/information to the commission. Motion was made by Chair Kissa to award and recognize Limelight Actors Theater for their involvement in the arts, Motion seconded by Commissioner Bermudez. Vice Chair Fierro suggested the award be presented to the group at one of their last performances. Motion passed 4-0-0. Commissioner Bermudez attended an artists’ event in the last month. Vice Chair Fierro attended Christopher High's Summer Theater camp and enjoyed seeing youth involved in live theater. XI. PUBLIC ART COMMITTEE UPDATE Vice Chair Fierro stated the Public Art Committee oversees the Bench Plaque program and is updating its brochure to display the current opportunities at new parks. Currently, there is a limited number of existing benches in the Downtown and Civic Center areas. She mentioned the group was also creating an art catalogu e for developers who are need of art suggestions for public art for new developments in the community. XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE Vice Chair Fierro stated she has attended a General Planning Advisory Committee community meeting, where they discussed proposed redoing the zoning of Gilroy. She suggested there needs to be more community involvement. 4.A Packet Pg. 6 Minutes Acceptance: Minutes of Sep 10, 2019 5:30 PM (APPROVAL OF MINUTES) 4 XIII. GILROY ARTS ALLIANCE UPDATE Staff Member Henig mentioned the pending closure of theater productions at the Center for the Arts, which will occur in December 2019. XIV. STAFF REPORTS A. Recreation Staff Report The fall theater production is Peter Pan Jr. (not Annie as was stated in last month’s staff report). Henig apologize for the oversight. The performances will run November 8-17 at Gilroy High Theater. National Night out was postponed to October 1st due to Garlic Festival Incident. All commissioners are welcome to join and wear their badges and attend the Spirits Night at San Ysidro Park on Friday, October 25 from 5PM to 9PM. XV. STUDENT REPRESENTATIVE COMMENTS Student representative Sarah gave the Christopher High School update. The school had its first comedy improvisational event for students and staff that raised $700-$900. The theater production of The Gruesome Grims will take place in November at 7pm and plan to perform at local middle schools to recruit future students. Future theater productions will be: I Never Saw a Butterfly, which will be performed on February 7 & 8. The spring musical will be The Fantastics, performed March 27 & 28 as well as April 3, 4, 9, 10, 11 at 7 pm. Vice Chair Fierro requested the student representative provide the event information in hard copy for commissioners to help promote it to the community. XVI. COMMISSION COMMENTS (Arts-Related) Commissioner Bermudez inquired what the training funds can be used for beside training and travel expenditures. Henig informed her it must be used only for items related to training and businesses cards. XVII. STAFF COMMENTS Staff member Henig reminded the commission the next meeting will be held at the Gilroy Arts Alliance. Also, he informed commissioners that the City Council was recently in in the early stages of what to do with $9 million dollars in unmarked funds. One of the projects considered is renovating the Center for the Arts. Vice Chair Fierro asked if it would be discussed again. Henig informed the commission that it would and he would remind the commissioners when it will be. Chair Kissa requested for a tour of the building prior to the next meeting. 4.A Packet Pg. 7 Minutes Acceptance: Minutes of Sep 10, 2019 5:30 PM (APPROVAL OF MINUTES) 5 Henig said he would the Center staff in advance to arrange for a date and time. Staff member Henig also mentioned the City Council will be discussing merging commissions, committees and boards. Henig will keep commissioners abreast. XVIII. ADJOURNMENT Motion was made by Vice Chair Fierro to adjourn the meeting. Motion seconded by Commissioner Andrade. Meeting adjourned by Chair Kissa at 6:53 PM. Motion passed 4-0-0. XIX. FUTURE MEETINGS October 8, 2019 at 5:30 P.M. Vanessa Arteaga, Recreation Department Recording Secretary 4.A Packet Pg. 8 Minutes Acceptance: Minutes of Sep 10, 2019 5:30 PM (APPROVAL OF MINUTES) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Arts and Culture Commission has a fund account available to be used for Commission-related business Meeting Date: October 8, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Arts and Culture Commission can motion to approve or not approve spending funds from their 801 account on commission-related business. Executive Summary The Arts and Culture Commission has an account (not tied to the training budget) that allows for the Commission to purchase items related to the commission’s business. For example, in years past the Commission used monies from this fund to cover printing costs for pamphlets, purchasing frames for certificates or paintings, or buying a commission table cover used for special events. Currently, there is $1,408.34. The funding was provided largely from the volunteer efforts of previous commissioners who assisted with the Recreation Department’s 4th of July fireworks booth. The Department no longer operates this booth. Attachments: 1. Arts.Culture.Commission 801.D137.FY20 9.A Packet Pg. 9 801 FUND ANALYSIS PERIOD ENDING: 6/30/2019 ACCOUNT DESCRIPTION: "Arts & Culture Commission Donations"PREPARER: Adam Henig DATE: ACCOUNT # 801-2402-D137-3899 APPROVED BY:_________________DATE:_________________ TRANS DEPOSITOR DESCRIPTION BEGINNING ENDING DATE BALANCE PRIOR YEAR CURRENT YR PRIOR YR CURRENT YR BALANCE +/-++--+ 7/1/2017 BEGINNING BALANCE $883.34 7/5/2017 Cathy Deposit from Fireworks Booth sales $525.00 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $1,408.34 $525.00 $0.00 $1,408.34Totals 9.A.a Packet Pg. 10 Attachment: Arts.Culture.Commission 801.D137.FY20 (2442 : Arts and Culture Commission 801 Account ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: AS (15-24), Cambridge Place Planned Unit Development Public Art Proposal Meeting Date: October 8, 2019 Submitted By: Adam Henig Prepared By: Miguel Contreras Recommendation: It is recommended that the Arts & Culture Commission forward a recommendation of approval to the City Council for the design of a public art sculpture proposed as a planned unit development condition of approval for the Cambridge Place Planned Unit Development. See attached report. Attachments: 1. AS 15-24 ACC Agenda Report 10-08-19 9.B Packet Pg. 11 Community Development Department 7351 Rosanna Street, Gilroy, California 95020-6197 Telephone: (408) 846-0451 Fax: (408) 846-0429 http://www.cityofgilroy.org Greg Larson INTERIM DIRECTOR DATE: September 30, 2019 TO: Maria DeLeon, Recreation Director FROM: Miguel Contreras, Planner I SUBJECT: AS (15-24), Cambridge Place Planned Unit Development Public Art, Located at Cambridge Place Park, 750 Sullivan Way. RECOMMENDATION: It is recommended that the Arts & Culture Commission forward a recommendation of approval to the City Council for the design of a public art sculpture proposed as a planned unit development condition of approval for the Cambridge Place Planned Unit Development. BACKGROUND: The Cambridge Place subdivision, located on Wren Ave, north of Welburn Ave and south of Mantelli Dr. is located within a planned unit development (PUD) zoning combining district. The PUD Combining District Statement of Intent (Gilroy Municipal Code section 30.26.10) requires projects within a PUD to provide a higher standard of amenities than normally required of development projects. To satisfy the requirement for a higher standard of amenities, the developer, Lennar Corporation, agreed to provide public art in the HOA-maintained park located at 750 Sullivan Way. At the City Council’s direction, the Public Art Committee and Arts & Culture Commission are required to review and make recommendations on the design of all artwork provided as PUD amenities. DISCUSSION: The applicant, Lennar Corporation, requests approval of one public art sculpture created by artist Vickie Jo Sowell. The artist proposes a sculpture that commemorates the location of Las Animas School. Specifically, the sculpture depicts the figures of a teacher and two students standing around a world globe supported on a stack of textbooks. The piece will be illuminated from within. Attachment “A” provides a full description of the artwork, including dimensions and location. The Cambridge Place homeowners’ association will be responsible for maintenance of the artwork. PUBLIC ART COMMITTEE ACTION: At their September 25, 2019 meeting, the Public Art Committee recommended approval to the conceptual sculpture design. Attachments: A. Proposal for Public Art 9.B.a Packet Pg. 12 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) Proposal Model for Artworks for the City of Gilroy’s Cambridge Place Park “Las Animas” Vickie Jo Sowell, Public Arts Sculptor, September, 2019 Our sculpture commemorates the location of Gilroy’s long- standing Las Animas school. The artwork features the figures of a Teacher and two Students standing around a World Globe supported on a stack of Textbooks, each inscribed with the names of the Streets within the Cambridge Place community. This design follows the winning concept submitted by local students. At night the sculpture will be illuminated from within, the pinpoint location of “Las Animas” shining through. 9.B.a Packet Pg. 13 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) Artwork Details • Figures of a Teacher and two Students stand around a spherical world globe, approximately two feet in diameter, raised three feet above the ground on a stack of five textbooks, each inscribed with the name of a nearby local street. • Artwork commemorates the former site of Gilroy’s Las Animas School (1957-2007). Sculpture design comes from student design competition • Figures will be Laser-cut from ¼” Core Ten steel plate, articulated in two dimensions. Blue globe details will be of powder-baked enamel. • Teacher 6’ x 20”, < 240 lbs, Boy 5 ½’ < 220 lbs, Girl 5’ < 200 lbs, Books 3 ½’ < 300 lbs. Figures secured with threaded bolts to concrete footings, 18” deep. Overall sculpture size, 6’ x 3’. • LED Lighting at night illuminates globe and figures • Commemorative signage included identifying the site, the artwork concept, and artist information 9.B.a Packet Pg. 14 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) J-Bolts are embedded in cast concrete piers 18” deep beneath landscape surface. Circular piers are 18” diam., rectangular is 30” x 24”. After sculpture bases are bolted down, exposed nuts are covered with caps. 9.B.a Packet Pg. 15 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) Rendering in place Illuminated Scale Model is Available 9.B.a Packet Pg. 16 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) Location of Sculpture Cambridge Place Park 750 Sullivan Way Corporation Vickie Jo Sowell, Sculptor Project Contact: Sergio Perez 3618 Peralta Street Sergio.Perez@lennar.com Emeryville, CA 94608 http://unrulyimages.com vickiejosowell@hotmail.com 9.B.a Packet Pg. 17 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) Figure Renderings Figures will be fabricated at slightly larger than life-size for visual impact. Each figure is composed of a front and a back ¼” steel side, joined together, with additional details welded on top. 9.B.a Packet Pg. 18 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) Sculpture side-views. Figures are constructed from welded front and back panels. Proposed lighting fixture for Globe illumination. Electric underground conduit from the sculpture site to the secondary street light splice box was installed during the park landscape improvements for sculpture lighting purposes. 9.B.a Packet Pg. 19 Attachment: AS 15-24 ACC Agenda Report 10-08-19 (2438 : AS (15-24), Cambridge Place Public Art Proposal) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Fiscal Year 2020 Training Budget Expenditures Meeting Date: October 8, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive an update on the Commission's training budget and motion to approve allocation of funds for training. Executive Summary With the fiscal year resetting on July 1, 2019, no funds have been spent yet from the current Arts and Culture Commission training budget. Expense Description 10.A Packet Pg. 20 ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Update of 2019 Arts and Culture Commission Work Plan Meeting Date: October 8, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment on status of 2019 Arts and Culture Commission Work Plan. Motion to approve or not approve on nominations for art recipients and/or criteria. Executive Summary During the March 12, 2019 annual retreat, the Arts and Culture Commission discussed and drafted a work plan to be completed within the calendar year. The Commission is tasked with maintaining the work plan through the 2019 fiscal year. The work plan should be aligned with City Council’s current goals: 1. Ensure Financial Stability 2. Enhance Public Safety Capabilities 3. Revitalize Downtown 4. Focus on Revenue Driven Economic Development 5. Retain Stability in the City’s Workforce 6. Provide Opportunities for Meaningful Public Engagement 7. Ensure Neighborhoods Benefit Equally from City Services 10.B Packet Pg. 21 Attachments: 1. ACC WORK PLAN as of 9.23.2019 10.B Packet Pg. 22 Revised September 23, 2019 Arts and Culture Commission 2019 Work Plan PROJECT PROCESS/KEY TASKS DELIVERABLES IN NEXT 12 MONTHS Increase Visibility of Arts and Culture Commissioners  Wear ACC badge when attending arts and culture related events in Gilroy  Introduce yourself and inform public about the Commission Track number of events commissioners attend Art and Cultural Award Develop award criteria Present award on a quarterly basis, beginning in Fall 2019. 150th Anniversary Logo Contest Develop contest criteria Reach out to community to encourage entries  Facilitate logo contest  Select a winner for each of the three categories at August regular meeting.  Category and Overall winner was recommended by Commission in June and Council approved in July. 10.B.a Packet Pg. 23 Attachment: ACC WORK PLAN as of 9.23.2019 (2440 : Update of 2019 Arts and Culture Commission Work Monthly Center Update for Arts & Culture Commission meeting September 2019 The Art of Steven Pattie Exhibit August 10 – October 5. Exhibit will feature Pattie’s recent work and will include paintings, constructions, assemblages. Installation will also include work by Dale Lockman and Nathan Van Bergen. 8th Annual Dia de los Muertos Exhibit/Event Exhibit Oct 15 – Nov 2. Event Oct 26. Featuring community offrendas and works from local artists. Limelight Holiday Comedy: The Hallelujah Girls November 1 – December 1 Limelight’s final show. Seats are selling fast. Many performances are already sold out. 2020 Center Schedule Gilroy Arts Alliance is working on a revised schedule for 2020. GCA’s Executive Director is retiring. After a 10 year run with the Center and GAA, Kevin Heath will be retiring from the Center at the end of November. Submitted 09.23.19 Kevin Heath, Executive Director, Gilroy Center for the Arts 13.A Packet Pg. 24 Communication: Gilroy Arts Alliance Report (GILROY ARTS ALLIANCE UPDATE) ARTS AND CULTURE COMMISSION STAFF REPORT Agenda Item Title: Recreation Staff Report Meeting Date: October 8, 2019 Submitted By: Adam Henig Prepared By: Adam Henig Recommendation: Receive and comment. The fall production will be Peter Pan, Jr. and it will be directed by Hillary Little. The performance will run from November 8-17 at Gilroy High School Theater. Tickets are available. On Friday, October 25, Spirits Night will be hosted at San Ysidro Park. It’s a free community event that features a children’s costume contest, games, arts and crafts, “Trunk or Treat,” face painting and more. It begins at 5:00pm and ends at 9:00pm. The event is sponsored by the South County Youth Task Force. The Recreation Department is the midst of implementing its new s oftware, CivicRec, which will replace Active.Net. The new software will be launched on December 10. However, it will be a soft launch as it occurs after the release of the 2020 Winter/Spring Activity Guide. The hard launch will take place in conjunction with the publication of the 2020 Summer Activity Guide, which will be in March 2020. The annual Breakfast with Santa event will be held at the Senior Center on Saturday, December 14. All ages are welcome; children between the ages of 3 and 12 years old can participate in arts and crafts and have a photo opportunity with Santa himself. If you are interested in volunteering, let Adam know. Recreation staff is working with a consultant to conduct a joint (City of Gilroy Recreation Department and Mt. Madonna YMCA) facility and program needs assessment. It will 14.A Packet Pg. 25 specifically analyze space surpluses and deficits; identify recreation trends; and make recommendations for optimal space use. The needs assessment will include a community survey which will illustrate program gaps and avoid duplication of services. A final report and presentation to City Council will be in August 2020. 14.A Packet Pg. 26