HomeMy WebLinkAbout11/12/2019 Arts and Culture Commission - Regular Meeting Packet
CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
NOVEMBER 12, 2019
5:30 p.m.
City Council Chambers
7351 Rosanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Arts & Culture
Commission after distribution of the agenda packet are available for public inspection
with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna St reet
during normal business hours. These materials are also available with the agenda
packet on the City website at www.cityofgilroy.org
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Department at (408) 846-
0460. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title
II)
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Mission Statement: “To be an advocate for cultural and artistic activities in the Gilroy
Community. To build bridges and promote communication through cultural and artistic
opportunities for all individuals, thereby improving the quality of life in our city.”
I. CALL TO ORDER
II. FLAG SALUTE
III. SECRETARY'S REPORT
IV. APPROVAL OF MINUTES
A. October 8, 2019
V. APPROVAL OF AGENDA
VI. INTRODUCTIONS
VII. AWARDS/RECOGNITIONS
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
IX. NEW BUSINESS
A. Consolidation of Arts & Culture Commission and Public Art Committee
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment.
B. Approval of the 2020 Schedule of Regular Arts and Culture
Commission Meetings
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Motion to approve the 2020 Regular Meeting Schedule of the Arts
and Culture Commission
X. OLD BUSINESS
A. Update of 2019 Arts and Culture Commission Work Plan
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment on status of 2019 Arts and Culture
Commission Work Plan. Motion to approve or not approve on
nominations for art recipients and/or criteria.
B. Fiscal Year 2020 Training Budget Expenditures
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1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive an update on the Commission's training budget and
motion to approve allocation of funds for training.
C. Arts and Culture Commission has a fund account available to be used
for Commission-related business
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Arts and Culture Commission can motion to approve or not
approve spending funds from their 801 account on commission -
related business.
XI. PUBLIC ART COMMITTEE UPDATE
XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE
XIII. GILROY ARTS ALLIANCE UPDATE
A. Gilroy Arts Alliance Report
XIV. STAFF REPORTS
A. Recreation Staff Report
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Receive and comment.
XV. STUDENT REPRESENTATIVE COMMENTS
XVI. COMMISSION COMMENTS (Arts-Related)
XVII. STAFF COMMENTS
XVIII. ADJOURNMENT
XIX. FUTURE MEETINGS at 5:30 P.M.
CITY OF GILROY
ARTS AND CULTURE COMMISSION
(“In partnership with City Council, the Arts & Culture Commission promotes the Arts in the
Gilroy community.”)
REGULAR MEETING
OCTOBER 8, 2019
5:30 p.m.
Gilroy Arts Alliance
7341 Monterey Road
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The Arts and Culture Commission meeting was called to order by Chair
Wendy Sue Kissa at 5:30 PM.
Attendee Name Title Status Arrived
Wendy Sue Kissa Chair Present
Nancy Fierro Vice Chair Present
Maricela Andrade Commissioner Present
Marika Somorjai Commissioner Absent
Karla Sward Commissioner Present
Sally Armendariz Commissioner Present
Nelly Bermudez Commissioner Absent
II. FLAG SALUTE
III. SECRETARY'S REPORT
The packet was posted on Thursday, October 3, 2019 at 2:20 PM.
IV. APPROVAL OF MINUTES
A. Arts and Culture Commission - Regular Meeting - Sep 10, 2019 5:30 PM
Motion was made by Chair Wendy Sue Kissa to approve the September 10,
2019 regular meeting minutes.
Motion Passed 5-0-0.
V. APPROVAL OF AGENDA
Staff member Adam Henig requested to move Item B in New Business to
Item A.
Motion was made by Chair Kissa to approve the agenda as amended in
new business.
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Motion Passed 5-0-0.
VI. INTRODUCTIONS
A. Kevin Heath, Gilroy Arts Alliance
Heath introduced himself to the commissioners prior to the meeting and
took them on a tour of the Gilroy Center for the Arts.
VII. AWARDS/RECOGNITIONS
A. Limelight Actors Theater
Chair Wendy Sue Kissa informed Kevin Heath director of the Limelight
Actors Theater that the Arts and Culture Commission will be presenting an
award to him at an upcoming performance in November.
She thanked Kevin for his community involvement with the arts.
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
IX. NEW BUSINESS
A. AS (15-24), Cambridge Place Planned Unit Development Public Art
Proposal
Planner Miguel Contreras presented a proposed public art piece that will be
erected at a new residential development, 750 Sullivan Way for Cambridge
Place. The art piece was created by artist Vickie Jo Sowell, who was
present. The sculpture of a teacher and two students standing beside a
globe atop five stacked books will honor the history of the site as being the
original site of Las Animas School. The proposed art sculpture will be 6' x 3'
and will have a light fixture for Globe illumination and will be maintained by
the HOA.
Motion was made by Vice Chair Fierro to recommend the public art proposal
for the Cambridge Place Development to City Council. Motion seconded by
Commissioner Karla Sward.
Motion passed 5-0-0.
B. 2442 : Arts and Culture Commission 801 Fund
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Staff Member Adam Henig informed the Commission he forgot at prior
meetings to mention that the Commission has funds available to spend on
commission related business (frames, printing costs, etc.). The account
funds were accumulated from volunteer efforts by commissioners when they
were supporting the sales of fireworks. The total amount in the account is
$1,408.34.
It was proposed to purchase a frame for the award that will be presented to
the Gilroy Center for the Arts.
It was motioned by Chair Kissa to set a $50 spending limit on the purchase
of a frame and it be purchased at a Gilroy-based business. Motion
seconded by Commissioner Sward.
Motion passed 5-0-0.
X. OLD BUSINESS
A. Fiscal Year 2020 Training Budget Expenditures
Staff member Henig informed the commission there is nothing to report.
He stated he did not hear back if any commissioner had attended the arts
workshop sponsored by the California Arts Council in Salinas on September
23, with regards to mileage reimbursement.
Vice Chair Fierro stated she has seen seminars offered outside the
immediate area.
Henig informed the commissioners if they find a seminar that happens in
between commission meetings, commissioners are able to att end but would
need to keep receipts and bring the information to the next commission
meeting in order to be reimbursed for their travels and/or admission fee.
B. Update of 2019 Arts and Culture Commission Work Plan
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Henig informed the commissioners there have not been any changes to the
work plan since the previous meeting.
He has yet to receive an update on how the 150th Anniversary Committee
plans to celebrate the logo contest winner.
The Commission has discussed presenting a quarterly Art and Cultural
Award. Vice Chair Fierro and Commissioner Maricela Andrade discussed in
between meetings possible criteria for the Art and Cultural Award.
This subcommittee had questions for the commission:
Can the recipient can be someone who has been compensated for
their art?
Can the award be presented to anyone who has contributed to local
arts and culture?
It was discussed to issue an award on a case-by-case basis, regardless if
recipient is being compensated. Commissioners mentioned another city
(Thousand Oaks) which issues community impact awards of various types.
It was discussed to have the various categories and verbiage emailed to
Adam to discuss at the next meeting.
Also, Henig reminded the commissioners to track the local arts and culture
events they plan to attend. They can also email him events they attend.
XI. PUBLIC ART COMMITTEE UPDATE
Vice Chair Fierro informed the commission the committee member Saldana
is working on the new Bench Plaque Program for new parks.
The bench plaques price has been increased to $600.
The committee is also working on an art and artist catalog for developers to
assist in the public art proposals when new development takes place.
She also delved into the background of the Public Art Committee, which is
the fundraising subcommittee of the Arts and Culture Commission.
XII. GENERAL PLANNING ADVISORY COMMITTEE UPDATE
Vice Chair Fierro stated she believes the GPAC meeting is set take place
this week.
XIII. GILROY ARTS ALLIANCE UPDATE
A. Gilroy Arts Alliance Report
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Kevin Heath informed the Commission the exhibit of Steven Pattie was just
taken down today, 10/08/19.
The 8th Annual Dia de los Muertos Exhibit will be installed this weekend. An
event will take place on October 27th from 12:00 PM to 4:00 PM.
It has been discussed to relaunch the Center for the Arts in January under
new leadership.
The Center is currently open Tuesday's and Wednesday's 2PM-5PM and
most Saturday's 11AM-2PM.
Chair Kissa informed Kevin the Commission would like to present the award
on November 9, 2019.
XIV. STAFF REPORTS
A. Recreation Staff Report
Staff member Henig informed the commission about the Recreation
Department's fall production of Peter Pan Jr., which will run November 8-17
at Gilroy High Theater.
The free community event Spirits Night will be hosted at San Ysidro Park on
Friday, October 25th.
The Recreation department is currently in the midst of implementing a new
software, CivicRec, which has a projected launch date of December 10,
2019.
The annual Breakfast with Santa event will be held on Saturday, December
14th. If anyone would like to volunteer contact the Recreation Department.
The City Council will be discussing potential changes to commissions,
committee and boards, which could affect the Arts and Culture Commission.
The meeting is scheduled for October 21, 2019. Potential options include
making the non-chartered commissions and committees meet on a less
frequent basis or merging them together. Henig encouraged commissioners
to attend.
XV. STUDENT REPRESENTATIVE COMMENTS
None.
XVI. COMMISSION COMMENTS (Arts-Related)
Commissioner Sally Armendariz reminded everyone the Tamal festival will
take place Sunday, October 13, from 11:00 am to 7:00 pm.
She also mentioned CARAS is still working on the restoration of the Aztec
Calendar and the artist group wants to present to the Arts and Culture
Commission at a future meeting.
On November 3rd from 11:00 am to 3:00 pm and CARAS will be hosting a
Dia de los Muertos event at the Veterans Hall and will be selling Enchiladas
to fundraise for the mural project.
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XVII. STAFF COMMENTS
None.
XVIII. ADJOURNMENT
Motion made by Commissioner Andrade to adjourn the meeting. Motion
seconded by Commissioner Sward.
Meeting adjourned at 6:46 pm.
Motion passed 5-0-0.
XIX. FUTURE MEETINGS November 12, 2019 at 5:30 P.M.
Vanessa Arteaga,
Recreation Department
Recording Secretary
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ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Consolidation of Arts & Culture Commission and Public Art
Committee
Meeting Date: November 12, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment.
Executive Summary
On November 4, 2019, the City Council voted to combine the Arts and Culture
Commission (ACC) and the Public Art Committee (PAC). This would take effect on
January 1, 2020. As explained in the staff report, the ACC will take on the leadership
role of public art advocate and fundraiser. The Commission will designate three of its
members as a fundraising sub-committee to facilitate and spearhead all fundraising
efforts when they arise.
Since there is currently one vacancy in PAC that has not yet been filled and one
member of the ACC that also serves on PAC, the newly combined bodies will become a
twelve member Arts and Culture Commission for one year. With a total of four terms
from ACC and PAC set to expire in December 2020, on January 1, 2021 th e ACC will
revert back to a seven member commission.
There is no action to be taken on this item. However, it is an opportunity for
commissioners to ask any questions related to the consolidation.
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ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Approval of the 2020 Schedule of Regular Arts and Culture
Commission Meetings
Meeting Date: November 12, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Motion to approve the 2020 Regular Meeting Schedule of the Arts and Culture
Commission
Executive Summary
For the new year, the Arts and Culture Commission needs to motion to approve their
2020 meeting schedule. Regular meetings are scheduled on the second Tuesday of the
month. Historically, the Commission has gone dark (not held a meeting) two months
during the year. In 2018, there was no meeting held in August and December. In 2019,
there was no meeting held in April and July.
2020 Meeting Schedule
January 14, 2020
February, 11, 2020
March 10, 2020
April 14, 2020
May 12, 2020
June 9, 2020
July 14, 2020
August 11, 2020
September 8, 2020
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October 13, 2020
November 10, 2020
December 8, 2020
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ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Update of 2019 Arts and Culture Commission Work Plan
Meeting Date: November 12, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment on status of 2019 Arts and Culture Commission Work Plan.
Motion to approve or not approve on nominations for art recipients and/or criteria.
Executive Summary
During the March 12, 2019 annual retreat, the Arts and Culture Commission discussed
and drafted a work plan to be completed within the calendar year. The Commission is
tasked with maintaining the work plan through the 2019 fiscal year. The work plan
should be aligned with City Council’s current goals:
1. Ensure Financial Stability
2. Enhance Public Safety Capabilities
3. Revitalize Downtown
4. Focus on Revenue Driven Economic Development
5. Retain Stability in the City’s Workforce
6. Provide Opportunities for Meaningful Public Engagement
7. Ensure Neighborhoods Benefit Equally from City Services
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Attachments:
1. ACC WORK PLAN as of 10.25.2019
2. Award Criteria
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Revised October 25, 2019
Arts and Culture Commission 2019 Work Plan
PROJECT PROCESS/KEY TASKS DELIVERABLES IN NEXT 12 MONTHS
Increase Visibility of Arts and
Culture Commissioners
Wear ACC badge when attending
arts and culture related events in
Gilroy
Introduce yourself and inform
public about the Commission
Track number of events commissioners attend:
Tamale Festival (Wendy Sue)
Kids Discover Art (Nancy)
Art and Cultural Award Develop award criteria and
guidelines (November 2019)
Present award on a quarterly
basis, beginning in Fall 2019.
Presented award to Kevin Heath of
Limelight Actors Theater in November
2019
150th Anniversary Logo Contest Develop contest criteria
Reach out to community to encourage
entries
Facilitate logo contest
Select a winner for each of the three
categories at August regular meeting.
Category and Overall winner was
recommended by Commission in June and
Council approved in July
Council planning to honor winner and
participants in January 2020 meeting.
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Packet Pg. 15 Attachment: ACC WORK PLAN as of 10.25.2019 (2508 : Update of 2019 Arts and Culture Commission
From:Arts and Culture Commissioner Maricela Andrade
To:Adam Henig
Subject:Award Criteria
Date:Thursday, October 10, 2019 4:07:02 PM
Hi,
I wanted to give you the information that Nancy Fierro and I worked on to determine criteria for awards.
Three categories:
1. Community impact award: Would be presented to a person or organization who has inspired and encouraged the
arts and culture in Gilroy in a creative and innovative way. The winner will be notable in the community memory
for years because of an emphasis on some or all of the following:
a)bringing together organizations or people in the arts
b)elevating the arts and culture through visionary leadership, creativity, advocacy and volunteerism AND
c)inspiring and encouraging artists and arts groups in the areas of innovation, outreach, inclusiveness and access
2. Emerging Arts Leadership: Would be presented to a person or organization demonstrating the potential to
influence and elevate the arts and culture through outstanding vision, leadership and creativity. Age would not be a
factor
3. Exceptional arts education: would be presented to an individual or organization for excellent work in and
significant contributions to arts education either through
a) enhancing the education curriculum within the school system, or
b) through creating educational opportunities in the arts outside the school setting
Also, a consideration to the artist of the year award: recognizing a dedicated individual's excellence and
accomplishments in an arts discipline. The award for unique vision, high artistic quality, creativity and innovation.
We looked at Thousand Oaks California's awards criteria in the cultural affairs to develop these categories.
Can you please forward this to all members of the commission for recommendations/suggestions/edits.
Thank you
Maricela Andrade
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Packet Pg. 16 Attachment: Award Criteria (2508 : Update of 2019 Arts and Culture Commission Work Plan)
ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Fiscal Year 2020 Training Budget Expenditures
Meeting Date: November 12, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive an update on the Commission's training budget and motion to approve
allocation of funds for training.
Executive Summary
Commissioner Bermudez attended an arts grant workshop in Salinas on September 23,
2019. The workshop was free but she was approved to be reimbursed for mileage.
There is a balance of $966.94 remaining in the commission training budget for Fiscal
Year 2020.
Expense Description Balance as of October 25,
2019
$33.06 Mileage reimbursement
for attending arts grant
workshop in Salinas
$966.94
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ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Arts and Culture Commission has a fund account available to be
used for Commission-related business
Meeting Date: November 12, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Arts and Culture Commission can motion to approve or not approve spending funds
from their 801 account on commission-related business.
Executive Summary
The Arts and Culture Commission has an account (not tied to the training budget) that
allows for the Commission to purchase items related to the commission’s business. For
example, in years past the Commission used monies from this fund to cover printing
costs for pamphlets, purchasing frames for certificates or paintings, or buying a
commission table cover used for special events. Currently, there is $1,408.34. The
funding was provided largely from the volunteer efforts of previous commissioners who
assisted with the Recreation Department’s 4th of July fireworks booth. The Department
no longer operates this booth.
Attachments:
1. Arts.Culture.Commission 801.D137.FY20
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801 FUND ANALYSIS PERIOD ENDING: 6/30/2019
ACCOUNT DESCRIPTION: "Arts & Culture Commission Donations"PREPARER: Adam Henig DATE:
ACCOUNT # 801-2402-D137-3899 APPROVED BY:_________________DATE:_________________
TRANS DEPOSITOR DESCRIPTION BEGINNING ENDING
DATE BALANCE PRIOR YEAR CURRENT YR PRIOR YR CURRENT YR BALANCE
+/-++--+
7/1/2017 BEGINNING BALANCE $883.34
7/5/2017 Cathy Deposit from Fireworks Booth sales $525.00 $1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$1,408.34
$525.00 $0.00 $1,408.34Totals
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Packet Pg. 19 Attachment: Arts.Culture.Commission 801.D137.FY20 (2505 : Arts and Culture Commission 801 Account
Monthly Center Update for Arts & Culture Commission meeting November 2019
8th Annual Dia de los Muertos Exhibit/Event
Exhibit Oct 15 – Nov 2. Event Oct 26.
Our event was held October 26, and was another huge success. The exhibit closed
November 2nd.
Limelight Holiday Comedy: The Hallelujah Girls
November 1 – December 1
Limelight’s final show runs through November 1st. Look for press coverage on Limelight
closing in Gilroy Dispatch, Gilroy Life, Morgan Hill Life and GMH.
2020 Center Relaunch is underway!
The Center will not have business hours or exhibits for the month of November and
December. We’ll reopen in January with a new exhibit and a relaunch and fresh approach
for 2020! Be on the lookout for our new website, currently being created by our
locally/artist owned Articulate Solutions, in early 2020.
Thank you for holding your October meeting at the Center! It was nice to meet all of you. I
hope you will hold a few meetings a the Center in 2020 J
Submitted 10.30.19 Kevin Heath, Executive Director, Gilroy Center for the Arts
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Packet Pg. 20 Communication: Gilroy Arts Alliance Report (GILROY ARTS ALLIANCE UPDATE)
ARTS AND CULTURE COMMISSION
STAFF REPORT
Agenda Item Title: Recreation Staff Report
Meeting Date: November 12, 2019
Submitted By: Adam Henig
Prepared By: Adam Henig
Recommendation:
Receive and comment.
The fall production will be Peter Pan, Jr. and it will be directed by Hillary Little. The
performance will run from November 8-17 at Gilroy High School Theater. Tickets are
available.
On Friday, October 25, Spirits Night will be hosted at San Ysidro Park. It’s a free
community event that features a children’s costume contest, games, arts and crafts,
“Trunk or Treat,” face painting and more. It begins at 5:00pm and ends at 9:00pm. The
event is sponsored by the South County Youth Task Force.
The Recreation Department is the midst of implementing its new software, CivicRec,
which will replace Active.Net. The new software will be launched on December 10.
However, it will be a soft launch as it occurs after the release of the 2020 Winter/Spring
Activity Guide. The hard launch will take place in conjunction with the publication of the
2020 Summer Activity Guide, which will be in March 2020.
The annual Breakfast with Santa event will be held at the Senior Center on Saturday,
December 14. All ages are welcome; children between the ages of 3 and 12 years old
can participate in arts and crafts and have a photo opportunity with Santa himself. If you
are interested in volunteering, let Adam know.
Recreation staff is working with a consultant to conduct a joint (City of Gilroy Recreation
Department and Mt. Madonna YMCA) facility and program needs assessment. It will
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specifically analyze space surpluses and deficits; identify recreation trends; and make
recommendations for optimal space use. The needs assessment will include a
community survey which will illustrate program gaps and avoid duplication of services. A
final report and presentation to City Council will be in August 2020.
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