HomeMy WebLinkAbout11/18/2019 Youth Commission - Special Meeting Agenda Packet
CITY OF GILROY
YOUTH COMMISSION
SPECIAL MEETING
NOVEMBER 18, 2019
6:00 p.m.
Senior Center Meeting Room
7371 Hanna Street
Gilroy, CA 95020
AGENDA
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KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT
COMMISSION STAFF AT (408) 846-0204/shawna.freels@cityofgilroy.org
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the
meeting, each person wishing to speak should prepare a presentation of not more than
three (3) minutes. Persons wishing to address the Commission are requested, but not
required, to complete a Speaker’s Card located at the entrances. Completion of this
speaker’s card is voluntary. All persons may attend this meeting and speak, regardless
if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this portion of the meeting begins. Anyone wishing to address the Commission
on any other item on this AGENDA is requested, but not required, to fill out a speaker’s
slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item.
Materials related to an item on this agenda submitted to the City of Gilroy Youth
Commission after distribution of the agenda packet are available for public inspection
with the agenda packet in the Recreation Department at City Hall, 7351 Rosanna Street
during normal business hours. These materials are also available with the agenda
packet on the City website at www.cityofgilroy.org
In compliance with the Americans with Disabilities Act, if you need special assistance
to participate in this meeting, please contact the Recreation Department at (408) 846-
0460. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title
II)
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I. CALL TO ORDER
II. FLAG SALUTE
III. ROLL CALL
IV. SECRETARY'S REPORT
V. AP PROVAL OF MINUTES
A. October 14, 2019
VI. APPROVAL OF AGENDA
VII. AWARDS/RECOGNITIONS
VIII. INTRODUCTIONS
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
X. NEW BUSINESS
A. An Invitation for Youth in Santa Clara County: Youth Voice Live 2020
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and Comment on the Youth Voice Live 2020 presentation by
Mr. Tuyen Fiack.
B. Breakfast with Santa Event- December 14, 2019.
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment to volunteer with Breakfast with Santa.
C. Plan of Events for the Year
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and Comment on the upcoming events for the year.
XI. OLD BUSINESS
A. Youth Commission Goals for the 2019-2020 year.
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1. Staff Report: Vince Bautista, Recreation Coordinator
2. Public Comment
3. Possible Action:
Receive and comment on the Youth Commission 2019 -2020
goals.
B. Youth Commission Budget for 2019-2020 year.
1. Staff Report: Vince Bautista, Recreation Coordinator
2. Public Comment
3. Possible Action:
Receive and comment on 2019-2020 Youth Commission budget.
C. Youth Commission Attire
1. Staff Report: Vince Bautista, Recreation Coordinator
2. Public Comment
3. Possible Action:
Motion and vote on youth commission apparel and expenditures.
XII. COMMITTEE REPORTS
XIII. AGENDA ITEMS FOR NEXT MEETING
XIV. STAFF COMMENTS
XV. ADJOURNMENT
XVI. FUTURE MEETINGS
The next regular meeting of the Youth Commission will be held Monday, December 9,
2019 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna Street,
Gilroy, CA 95020.
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
OCTOBER 14, 2019
6:00 p.m.
Senior Center Meeting Room
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Youth Commission was called to order by staff
Bautista at 6:19 P.M.
II. FLAG SALUTE
Flag salute was led by staff Bautista.
III. ROLL CALL
Members Present: Commissioner Kenneth Apte, Commissioner Joshua
Martinez, Commissioner Serena Ramirez, Commissioner Vikash Sabharwal
(arrived at 6:21 P.M.), Commissioner Augusta Schulte
Commissioner Elizabeth Van Sambeek, Commissioner Senna Kolagotla,
Commissioner Edwin Lopez, Commissioner Paul Song and Commissioner
Bryan Alonso
Members Excused: None
Members Absent: Commissioner Jane Tovar
Staff Present: Vince Bautista
IV. SECRETARY'S REPORT
The meeting packet was posted on the City's website on Thursday, October
10, 2019 at 8:55 A.M. and the agenda was posted in the Public N otice
Cabinet on Thursday, October 10, 2019 at 9:54 A.M.
V. APPROVAL OF MINUTES
A. May 13, 2019
Motion was made by Commissioner Song to approve the minutes of
the May 13, 2019 regular meeting as written. The motion was
seconded by Commissioner Lopez. The motion carried with a 10-0-1
vote (Absent: Commissioner Tovar).
RESULT: ACCEPTED
VI. APPROVAL OF AGENDA
Motion was made by Commissioner Kolagotla to approve the agenda
of the Monday, October 14, 2019 regular meeting as written. The
5.A
Packet Pg. 4 Minutes Acceptance: Minutes of Oct 14, 2019 6:00 PM (APPROVAL OF MINUTES)
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motion was seconded by Commissioner Alonso. The motion carried
with a 10-0-1 vote (Absent: Commissioner Tovar).
VII. AWARDS/RECOGNITIONS
None
VIII. INTRODUCTIONS
A. New Commissioners
Staff Bautista welcomed the new Commissioners who will be serving on the
committee for the next two terms. Staff Bautista requested each new
Commissioner to introduce themselves and state what grade and school
they currently attend. There are a five (5) new commissioners serving on the
Gilroy Youth Commission. Two (2) of the five (5) whom are recurring from
last two terms. Please welcome Commissioner Martinez, Commissioner
Ramirez, Commissioner Schulte and from previous terms Commissioner
Kolagotla and Commissioner Apte.
B. Advisor and Current Youth Commissioners
Staff Bautista reintroduced himself and his role as an advisor/treasurer for
the Gilroy Youth Commission. Staff Bautista had current Commissioners
introduce themselves and state there term of service.
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
X. NEW BUSINESS
A. Youth Commissioner Orientation
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Packet Pg. 5 Minutes Acceptance: Minutes of Oct 14, 2019 6:00 PM (APPROVAL OF MINUTES)
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Staff Bautista went ahead and explained the process of expectations,
bylaws, and policies of the Gilroy Youth Commission. Staff Bautista talked
about the Youth Commissions involvement of the youth of Gilroy in their
community and be able to provide input on youth issues. Staff Bautista
reminded the Commission that they each serve two (2) year terms that is
appointed by City Council of the City of Gilroy. Staff Bautista informed the
Commission that there will be a chair and vice chair who shall supervise and
be responsible in coordinating the meetings. The commission will
recommended two (2) Commissioners and then vote to see who is the
perfect role for this years Chair and Vice Chair.
A quorum is necessary at a Commission for any action that needs to be
taken. A majority of the Commission shall constitute a quorum. The
Commission requires at least six (6) out of eleven (11) Commissioners
present for a quorum to exist.
Staff Bautista informed the Commission that attendance is imperative.
Absences will be excused and recorded in the Commission minutes only if
the Commission advisor or Chairperson is notified forty-eight (48) hours in
advance of the meeting. No more than two (2) excused absences and one
(1) unexcused absence is allowed per season. Anything more can led to
discharge of the Commission.
B. Elect Chair and Vice Chair for 2019-2020 year
Commissioner Apte nominated Commissioner Song to stand as chair for the
Youth Commission 2019-2020 year. No other nominees were
recommended. The motion carried with a 10-0-1 vote (Absent:
Commissioner Tovar).
Commissioner Song nominated Commissioner Kolagotla to represent as
vice chair for the Youth Commission 2019-2020 year. No other nominees
were suggested. The motion carried with a 10-0-1 vote (Absent:
Commissioner Tovar).
C. Annual Retreat for Youth Commission
5.A
Packet Pg. 6 Minutes Acceptance: Minutes of Oct 14, 2019 6:00 PM (APPROVAL OF MINUTES)
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Staff Bautista presented to the Commission the Annual Retreat. The
Commission was requested to select a day for the Annual Retreat as a
Commission. Commissioner Song gave an overview of what the Annual
Retreat consisted of. This included ice breakers for new and returning
commissioners, revisited the pampered princess party, GYO website,
mission statement, and goals for the year. Last years Commission voted the
retreat to be held on the same day of a regular Commission meeting.
Motion was made by Commissioner Song to select the Annual Retreat Day
for Monday, November 18, 2019 in the regular Commission meeting as
written. The motion was seconded by Commissioner Kolagotla. The motion
carried with a 10-0-1 vote (Absent: Commissioner Tovar).
D. 2020 Goals for the Youth Commission
The Commission agreed to move the 2020 Youth Commission goals to the
next regular meeting on Monday, November 18, 2019.
XI. OLD BUSINESS
A. Youth Advisory Commission Event (YAC Attack - Saturday, March 14,
2020)
Staff Bautista announced that the YAC Attack event will be held on
Saturday, March 14, 2020 in Mountain View. More details will be given out
as soon as the event displays further information . Commissioner Apte gave
further details on previous Commission efforts and attendance.
Commissioner Apte shared that the Commission attended a YAC Attack
event in Redwood City that was eight hours long. The team took a van up to
Redwood City and had the opportunity to network with other Commissions.
Also, the previous YAC Attack events held mini conferences, workshops,
stress and relieve techniques, crafts, leadership workshops, and keynote
speakers. Commissioner Kolagotla stated that she enjoyed her time in
learning and networking with other Commissions.
B. Update Budget Cycle for 2020-2021
Staff Bautista informed Commissioners of their annual budget request. A
total amount was requested from Commissioner Apte. Commissioner Song
requested an estimate cost of last years Pampered Princess Party. Staff
Bautista will present the Commission with the expenditures on the next
regular business meeting.
C. Youth Commission Attire
The Commission agreed to put a hold on Youth Commission Attire and
discuss further on Monday, November 18, 2019 regular business meeting.
However, there was an open discussion on grey sweaters, t-shirts and a
polo. The Commission has agreed to bring previous sweaters, t -shirts and
polo's for new Commissioners to view. The Commission has asked staff
Bautista to bring in an estimate of the actual apparel from previous years.
XII. COMMITTEE REPORTS
5.A
Packet Pg. 7 Minutes Acceptance: Minutes of Oct 14, 2019 6:00 PM (APPROVAL OF MINUTES)
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A. GPAC: General Plan Advisor Committee: Commissioner V. Sabharwal
Commissioner V. Sabharwal was appointed the GPAC (General Planning
Advisory Committee) Representative for the Gilroy Youth Commission.
During the Commissions hiatus status, Commissioner V. Sabharwal
attended two (2) workshops. These workshops involved input of the
community. Members of the community were able to choose there own
map. The Committee ended up voting on using the concept of each map.
For example, Concept one (1) verse concept two (2). The next meeting will
be held Thursday, December 12, 2019.
RESULT: ANNOUNCED
XIII. AGENDA ITEMS FOR NEXT MEETING
1. Youth Commission Attire
2. Estimate Budget for the Year
3. 2020 Goals and Mission Statement
4. Plan for Year of Events
A motion was made by Commissioner Lopez to approve the agenda
items for next meeting. The motion was seconded by Commissioner
Schulte. The motion carried with an 10-0-1 vote (Absent:
Commissioner Tovar).
XIV. STAFF COMMENTS
Staff Bautista thanked the Commission and is excited for the new
Commissioners to make their mark.
XV. ADJOURNMENT
A motion was made by Commissioner Apte to adjourn the meeting.
The motion was seconded by Commissioner Alonso. The motion
carried with an 10-0-1 vote (Absent: Commissioner Tovar). Staff
Bautista adjourned the meeting at 7:00 P.M.
XVI. FUTURE MEETINGS
The next regular meeting of the Youth Commission will be held Monday,
November 18, 2019 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371
Hanna Street, Gilroy, CA 95020.
Vince Bautista,
Recreation Coordinator
City of Gilroy Youth Commission Advisor
Recording Secretary
5.A
Packet Pg. 8 Minutes Acceptance: Minutes of Oct 14, 2019 6:00 PM (APPROVAL OF MINUTES)
#YouthVoiceLive2020
An Invitation for Youth in Santa Clara County
10.A
Packet Pg. 9 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
Who We Are
2
The Santa Clara County Office of
Education is committed to serving,
inspiring,and promoting student and
public school success.
The Women’s Equality 2020
Leadership Council assists in the
County’s efforts to commemorate
and honor the 100th anniversary of
women’s suffrage,help ensure a
complete census count and broad
electoral participation in 2020,and
advance women’s equality.
The Office of Women's Policy works
to bring a gender lens to policy
decision-making,to build a pipeline
to leadership,and to demand equity
in governance.
10.A
Packet Pg. 10 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
Why We Are Here
We would like to invite you to
participate in #YouthVoiceLive2020
•student centered civic
engagement event on
May 9, 2020
3
10.A
Packet Pg. 11 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
Ways to Participate
•provide feedback/input on the
planning
•present a civic engagement project
•volunteer the day of the event
•help with recruitment and
participation
•your ideas?
4
10.A
Packet Pg. 12 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
Our Vision/What We Believe
ALL Youth:
•Belong in the civic engagement process
•Should have a meaningful voice &
have the right to contribute to
society & political institutions
5
10.A
Packet Pg. 13 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
#YouthVoiceLive2020
For more information, contact:
Jhun_Madriaga@sccoe.org
6
10.A
Packet Pg. 14 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
Leadership, Service, & Advocacy
County Board of EducationCounty Superintendent
7
Kathleen King, Area 2; Peter Ortiz, Area 6; Claudia Rossi, Area 7;
Rosemary Kamei, Area 3; Joseph Di Salvo, Area 4;
Grace Mah, Area 1; Anna Song, Area 5
Dr. Mary Ann Dewan
10.A
Packet Pg. 15 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SCCOE: Equity | Diversity | Inclusion | Partnership
Connect with SCCOE
•Social Media
•Ed Bulletin (e-newsletter)
•www.sccoe.org
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10.A
Packet Pg. 16 Communication: An Invitation for Youth in Santa Clara County: Youth Voice Live 2020 (NEW BUSINESS)
SATURDAY, DECEMBER 14, 2019
Santa
A g e s : 3 -1 2 y e a r s (1 3 y e a r s o r o l d e r b r e a k f a s t o n l y )
*I n c l u d e s B r e a k f a s t , C r a f t s , a n d P h o t o O p p o r t u n i t y
T i m e : 8 :3 0 A M S e a t i n g A c t i v i t y # 3 8 0 7 .3 0 1 o r 1 0 :3 0 A M
A c t i v i t y # 3 8 0 7 .3 0 2
L o c a t i o n : G i l r o y S e n i o r C e n t e r , 7 3 7 1 H a n n a S t .
F e e : $2 0 R e s i d e n t , $2 5 N o n -R e s i d e n t
Pre-Registration is required. Everyone attending, 3
years old and older, must be a paid participant.
Space is limited.
To register or for further information: (408) 846-0460
rec@cityofgilroy.org
City of Gilroy Recreation Office, 7351 Rosanna Street
Breakfast
w i t h
10.B
Packet Pg. 17 Communication: Breakfast with Santa Event- December 14, 2019. (NEW BUSINESS)
YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: 2019-2020 Goals for the Youth Commission.
Meeting Date: November 18, 2019
Submitted By: Vince Bautista
Prepared By: Vince Bautista
Recommendation:
Receive and comment on the Youth Commission 2019 -2020 goals.
Executive Summary
Background
Discussion
Fiscal Impact
11.A
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YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: 2019-2020 Budget Update
Meeting Date: November 18, 2019
Submitted By: Vince Bautista
Prepared By: Vince Bautista
Recommendation:
Receive and comment on 2019-2020 Youth Commission budget.
Executive Summary
Background
Discussion
Fiscal Impact
11.B
Packet Pg. 19
YOUTH COMMISSION
STAFF REPORT
Agenda Item Title: Youth Commission Attire
Meeting Date: November 18, 2019
Submitted By: Vince Bautista
Prepared By: Vince Bautista
Recommendation:
Motion and vote on youth commission apparel and expenditures.
11.C
Packet Pg. 20