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Home My WebLink About04/02/2018 City Council - Regular Meeting Agenda Packet April 2, 2018 3:46 PM City Council Regular Meeting Agenda Page1 MAYOR Mayor Roland Velasco COUNCIL MEMBERS Marie Blankley Dion Bracco Daniel Harney Peter Leroe-Muñoz Fred Tovar Cat Tucker CITY COUNCIL AGENDA CITY OF GILROY CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET GILROY, CA 95020 REGULAR MEETING 6:00 P.M. MONDAY, APRIL 2, 2018 CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Persons wishing to address the Council are requested, but not required, to complete a Speaker’s Card located at the entrances. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. A minimum of 12 copies of materials should be provided to the City Clerk for distribution to the Council and Staff. Please limit your comments to 3 minutes. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk a minimum of 72 hours prior to the meeting at (408) 846-0204. A sound enhancement system is also available for use in the City Council Chambers. If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure. A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City. Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. The City Council meets regularly on the first and third Monday of each month, at 6:00 p.m. If a holiday, the meeting will be rescheduled to the following Monday, with the exception of the single meeting in July which lands on the first day of the month not a holiday, Friday, Saturday or Sunday. City Council Regular Meeting Agenda 04/2/2018 Page2 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org I. OPENING A. Call to Order 1. Pledge of Allegiance 2. Invocation 3. City Clerk's Report on Posting the Agenda 4. Roll Call B. Orders of the Day C. Employee Introductions II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Proclamation Naming April 17, 2018 Arbor Day in the City of Gilroy 2. Proclamation Naming the Month of April Sexual Assault Awareness Month III. PRESENTATIONS TO THE COUNCIL A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL (This portion of the meeting is reserved for persons desiring to address the Council on matters not on this agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. Written material provided by public members for Council agenda item “public comment by Members of the Public on items not on the agenda” will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically.) City Council Regular Meeting Agenda 04/2/2018 Page3 IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco –Santa Clara Co. Library JPA, SCRWA Board, Street Naming Committee, SC Valley Joint Water Resources Committee, URM Task Force Council Member Tucker – Caltrain Citizen's Advisory Committee, Gilroy Welcome Center, General Plan Advisory Committee, Santa Clara Valley Habitat Agency Governing and Implementation Boards, Recycling and Waste Commission Council Member Blankley - Gilroy Sister Cities Association, HSR Sub-Committee, SC Valley Joint Water Resources Committee, SCRWA Board, South County United for Health, Street Naming Committee Mayor Pro Tempore Harney – Gilroy Downtown Business Association, Gilroy Gardens Board, Santa Clara Valley Habitat Agency Governing and Implementation Boards, Santa Clara Valley Clean Energy Authority, VTA Board (Alternate), VTA Policy Advisory Committee Council Member Tovar – Santa Clara Co. Expressway Plan Advisory Board, SCRWA Board, Street Naming Committee, VTA Committee for Transit Accessibility Council Member Leroe-Muñoz - ABAG, Economic Development Corporation Board, Cities Association of Santa Clara Co. Board, HSR Station Area Planning Advisory Committee & HSR Sub-Committee, Santa Clara Valley Water Dist. Water Comm., Silicon Valley Regional Interoperability Authority (SVRIA), VTA Mobility Partnership Mayor Velasco – Gilroy Youth Task Force, Economic Development Corporation Board, General Plan Advisory Committee, Historic Heritage Committee, South County Youth Task Force Policy Team, South County Joint Planning Advisory Committee , VTA South County City Group, URM Task Force V. FUTURE COUNCIL INITIATED AGENDA ITEMS VI. CONSENT CALENDAR (ROLL CALL VOTE) All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a member of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears. A. Minutes of the March 19, 2018 Regular Meeting B. Deaccession of Gilroy Museum Artifacts and Removal of Portrait of Former Mayor Roberta H. Hughan from the City’s Art Collection, Per Her Request C. Proclamations Honoring Gilroy Natives Randy Spendlo ve and Kevin Rubio During the Poppy Jasper International Film Festival VII. BIDS AND PROPOSALS - NONE VIII. PUBLIC HEARINGS - NONE IX. UNFINISHED BUSINESS - NONE X. INTRODUCTION OF NEW BUSINESS City Council Regular Meeting Agenda 04/2/2018 Page4 A. Review of Attendance Policies of City Boards, Commissions and Committees 1. Staff Report: Shawna Freels, City Clerk 2. Public Comment 3. Possible Action: Receive report and provide direction to staff. XI. CITY ADMINISTRATOR'S REPORTS XII. CITY ATTORNEY'S REPORTS XIII. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION; Significant Exposure to Litigation Pursuant to Paragraph (1) of Sub. (d) of GC Section 54956.9 and Gilroy City Code Section 17A.11 (3) (a); 1 Case as Defendant; Alma Ramirez, an individual; H.A. and L.A., both minors, as successors in interest to Hector Alvarez, deceased, by and through their guardian ad litem Alma Ramirez; vs. City of Gilroy, Adam Moon and Does 1 through 10, inclusive; Case Filed: 2/7/17; Case Number 5:17 -CV-00625-HRL B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Government Code Section 54956.9, and Gilroy City Code Section 17A.11 (3) (b) One (1) Case as Defendant C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.8 (a) (4) Name/Title: Shawna Freels, City Clerk 1. Public Comment on Closed Session 2. Receive City Attorney's Advice Re: Entering into Closed Session on Items 3. Adjourn to Closed Session ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Councilmember if required by Government Code Section 54957.1 and Gilroy Code Section 17A.13 (a); Public Report of the vote to continue in closed session if requ ired under Gilroy Code Section 17A.11 (5) ADJOURNMENT MEETING DATES APRIL, 2018 2* Regular Meeting - 6:00 p.m., City Council Chambers 16* Regular Meeting - 6:00 p.m., City Council Chambers 19 Special Meeting/Closed Session - 6:00 p.m., Administration Conference Room MAY, 2018 7* Regular Meeting - 6:00 p.m., City Council Chambers 21* Regular Meeting - 6:00 p.m., City Council Chambers JUNE, 2018 City Council Regular Meeting Agenda 04/2/2018 Page5 4* Regular Meeting - 6:00 p.m., City Council Chambers 18* Regular Meeting - 6:00 p.m., City Council Chambers JULY, 2018 2* Regular Meeting - 6:00 p.m., City Council Chambers AUGUST, 2018 6* Regular Meeting - 6:00 p.m., City Council Chambers 20* Regular Meeting - 6:00 p.m., City Council Chambers * meeting is webstreamed and televised Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Whereas, Arbor Day is now observed throughout the nation and the world, and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife, and Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal. Now, Therefore, I, , Mayor of the City of , do hereby proclaim , as In the City of , and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and Further, I urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. Dated this day of Mayor 2.A.1 Packet Pg. 6 Communication: Proclamation Naming April 17, 2018 Arbor Day in the City of Gilroy (Proclamations, Awards, and Presentations) A r b o r D a y 5:30 p.m. | Carriage Hills Park | 1701 Crest Hill Way Celebrate Arbor Day at Carriage Hills Park! Join the City of Gilroy Parks and Recreation Commission as they plant five trees donated by West Coast Arborists. Free and open to the public. For more information, contact Recreation Manager Adam Henig: 408.846.0577 | Adam.Henig@cityofgilroy.org celebration Tuesday, April 17, 2018 The City of Gilroy Parks and Recreation Commission presents... 2.A.1 Packet Pg. 7 Communication: Proclamation Naming April 17, 2018 Arbor Day in the City of Proclamation of the City of Gilroy WHEREAS, Sexual Assault Awareness Month is intended to draw attention to the fact that sexual assault affects women, children and men of all racial, cultural and economic backgrounds. The goal of Sexual Assault Awareness Month is to raise public awareness about sexual violence and educate communities on how to prevent it; and WHEREAS, rape, sexual assault, and sexual harassment harm our community, and statistics show one in five women and one in 67 men will be raped at some point in their lives; and WHEREAS, in addition to the immediate physical and emotional costs, sexual assault may also have associated consequences of post-traumatic stress disorder, substance abuse, depression, homelessness, eating disorders and suicide; and WHEREAS, sexual assault can be devastating not only to the survivor, but also for the family and friends of the survivor; and WHEREAS, since no one person, organization, agency or community can eliminate sexual assault on their own, We must work together to educate our entire population about what can be done to prevent sexual assault, support victims/survivors and their significant others and support those agencies providing services to victims/survivors. WHEREAS, we join advocates and communities across the country in taking action to prevent sexual violence. NOW, THEREFORE, I, Roland Velasco, Mayor of the City of Gilroy, on behalf of the entire City Council, do hereby proclaim the month of April as Sexual Assault Awareness Month in the City of Gilroy and recognize each day of the year is an opportunity to create change for the future. I encourage all citizens of the City to learn more about preventing sexual violence. _____________________ Mayor Roland Velasco 2.A.2 Packet Pg. 8 Communication: Proclamation Naming the Month of April Sexual Assault Awareness Month (Proclamations, Awards, and Presentations) 1 City Council Meeting Minutes 03/19/2018 City of Gilroy City Council Meeting Minutes March 19, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Mayor Pro Tempore Harney. 2. Invocation The invocation was given by Pastor Greg Quirke of South Valley Community Church. 3. City Clerk's Report on Posting the Agenda City Clerk Shawna Freels announced that the agenda had been posted on March 14, 2018 at 2:15 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 6:01 PM Marie Blankley Council Member Excused Dion Bracco Mayor Pro Tempore Excused Daniel Harney Council Member Present 5:37 PM Peter Leroe-Muñoz Council Member Present 5:59 PM Fred Tovar Council Member Present 5:53 PM Cat Tucker Council Member Present 5:44 PM B. Orders of the Day Mayor Velasco announced that closed session Item A would be rescheduled to a future meeting. The full Council agreed to remove the item from the agenda. C. Employee Introductions There were none. II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations Mayor Velasco presented the following proclamations. 1. Proclamations Recognizing Eagle Scouts Samuel Blawski, Caleb Southard and Mason Adams 2. Proclamation Naming the Month of March Red Cross Month 6.A Packet Pg. 9 Communication: Minutes of the March 19, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 2 City Council Meeting Minutes 03/19/2018 3. Proclamation Recognizing the Gilroy High School Mustangs Wrestling Team as 2nd Place Winners of the 2018 California Interscholastic Federation State Wrestling Championship III. PRESENTATIONS TO THE COUNCIL Bill O'Connor detailed his concerns with the costs of the recently approved swimming pool shade structure bid and presentation of the item. Mattie Scariot announced the upcoming Poppy Jasper National Film Festival event being held in Gilroy on April 7th asking if the City would support the Festival and possibly provide proclamations for the two former Gilroy residents who worked in the film industry and would be attending the event. Ron Kirkish shared his concerns with a new County criminal reentry resource center that was moving to Gilroy from San Martin, asking if the city had any control over the placement of the facility in Gilroy. Public comment was then closed. IV. REPORTS OF COUNCIL MEMBERS Council Member Tucker reported on the Welcome Center Board of Director's meeting and the Santa Clara Valley Habitat Agency meeting, and then announced the Welcome Center wedding expo that would be held at Gilroy Gardens. Mayor Pro Tempore Harney announced the upcoming Downtown Association mixer and thanked staff for putting on a successful City Volunteer dinner. He then spoke on the Clean Energy Authority meeting explaining that rates were being reduced on average by 6%. Council Member Tovar spoke on the recent Chamber mixer and announced the Youth Alliance spring mixer. He concluded by announcing the Rebekah's Children's Services fundraising event being held at Sycamore Winery. Council Member Leroe-Muñoz spoke on the Santa Clara Valley Water District goals to continue to conserve water as rain levels were still below the historical average. Mayor Velasco reported on the recent Economic Development Corporation meeting. He then thanked Recreation staff for a wonderful volunteer dinner. V. FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Tovar suggested providing a proclamation for the Poppy Jasper film festival. Mayor Velasco asked the Council to consider agendizing an item to address a suspension on limiting only first floor retail requirements in the downtown. The Council agreed to agendize the item. VI. CONSENT CALENDAR (ROLL CALL VOTE) 6.A Packet Pg. 10 Communication: Minutes of the March 19, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 3 City Council Meeting Minutes 03/19/2018 RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Harney, Leroe-Muñoz, Tovar, Tucker ABSENT: Marie Blankley, Dion Bracco A. Minutes of the February 26, 2018 Regular Meeting B. Minutes of the March 5, 2018 Regular Meeting C. Appointment of One Member to the Open Government Commission to a Vacant Seat With a Term Ending 12/31/2018 D. Adoption of an Ordinance of the City Council of the City of Gilroy Removing Article 30.38 "Landscaping" in its Entirety and Replacing it With a New Article 30.38 Entitled "Landscaping, Water Efficiency and Stormwater Retention and Treatment" Relating to the Installation and Maintenance of Landscaping in Existing and New Development (introduced 2/26/18 with a 7-0 vote) E. Notice of Acceptance of Completion for City Wide Pavement Improvement Project No. 17-PW-237 F. Reduction of the Faithful Performance and Payment Security Bonds for In- Tract Improvements, Property Improvement Agreement No. 2014-01, Hecker Pass East Cluster Tract 10220 G. Notice of Acceptance of Completion of Property Improvement Agreement 2014-07, Silveira Tract 10230 H. Notice of Acceptance of Completion of San Ysidro Park Pathway Phase II, Project No. 17-PW-240 I. Claim of Joe Rodriguez (The City Administrator recommends a “yes” vote under the Consent Calendar shall constitute the denial of the claim) VII. BIDS AND PROPOSALS A. Contract Bid Awards to CSG, WC3, 4 Leaf Inc., Bureau Veritas, and TRB Associates for On-Call Standard and Expedited Building, Fire Plan Check and Inspection Services The staff report was introduced by City Administrator Gonzalez and was further presented by Building Official Allen. There were no public comments. 6.A Packet Pg. 11 Communication: Minutes of the March 19, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 4 City Council Meeting Minutes 03/19/2018 Possible Action: Award contracts to CSG, WC3, 4 Leaf Inc., Bureau Veritas, and TRB Associates as pre-approved consultants on an as needed basis for building and fire prevention plan review and inspection services for a 3-year period, with up to two one-year extensions, and authorize the City Administrator to execute the agreements. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe-Muñoz, Council Member AYES: Velasco, Harney, Leroe-Muñoz, Tovar, Tucker ABSENT: Marie Blankley, Dion Bracco VIII. PUBLIC HEARINGS There were none. IX. UNFINISHED BUSINESS A. Consideration of Proposed Parks and Amenities Design Guidelines The staff report was introduced by City Administrator Gonzalez and further presented by Public Works Director Awoke. Public comment was opened. Jane Howard spoke on using the adopted style guide for signage in city parks, and then spoke on use of materials for slides that did not heat up in extreme heat conditions. Public comment was then closed. The item was referred back to staff for further research. X. INTRODUCTION OF NEW BUSINESS A. Presentation of 2017 General Plan Annual Report The item was introduced by City Administrator Gonzalez and further presented by Senior Planner Ketchum. Public comment was opened. Ron Kirkish stated that the LAFCO report was in conflict with the urban growth boundary sharing concerns with land available for annexation under the urban growth boundary, and issues with flooding. Bill O'Connor spoke on the GPAC community workshops explaining that comments of the community were not considered when the GPAC held their discussions and set their priorities. Public comment was then closed. 6.A Packet Pg. 12 Communication: Minutes of the March 19, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 5 City Council Meeting Minutes 03/19/2018 Possible Action: Acceptance of the 2017 General Plan Annual Report and direction to staff to transmit the report to the State. RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Harney, Leroe-Muñoz, Tovar, Tucker ABSENT: Marie Blankley, Dion Bracco XI. CITY ADMINISTRATOR'S REPORTS There was no report. XII. CITY ATTORNEY'S REPORTS There was no report. XIII. CLOSED SESSION A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.8 (a) (4) Name/Title: Shawna Freels, City Clerk The item was pulled from the agenda under orders of the day. ADJOURNMENT The Council adjourned the meeting at 8:07 p.m. /s/ Shawna Freels, MMC City Clerk 6.A Packet Pg. 13 Communication: Minutes of the March 19, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) City of Gilroy STAFF REPORT Agenda Item Title: Deaccession of Gilroy Museum Artifacts and Removal of Portrait of Former Mayor Roberta H. Hughan from the City’s Art Collection, Per Her Request Meeting Date: April 2, 2018 From: Gabriel Gonzalez, City Administrator Department: Recreation Department Submitted By: Maria De De Leon Prepared By: Cathy Mirelez Cathy Mirelez Strategic Plan Goals ☐ Financially Sustainable and High Performing  Livable Community ☐ Grow the Economy ☐ Upgrade Infrastructure ☐ Vibrant Downtown RECOMMENDATION Approval of the removal of City museum artifacts, and per her request, removal of a portrait of former Mayor Roberta H. Hughan from the City’s Art collection. EXECUTIVE SUMMARY The Gilroy Museum (Museum) was formally established in the basement of the first Gilroy Public Library in 1963. When the second library was built in 1975, the Museum moved upstairs and the basement was relegated to storage. At this time, public donations were accepted regardless of their historical or cultural significance to Gilroy. Although it had always been the intent of the Gilroy Museum to focus primarily on “Gilroy and its environs”, a formal Collection Policy reflecting that purpose was not implemented until 2000. ANALYSIS 6.B Packet Pg. 14 At present, there is a body of artifacts in the Museum’s collection which have been stored at either the Museum or the Willey Cultural Center and fit the deaccessioning criteria utilizing the guidelines from the Museum’s Collection Policy. Deaccessioning, an accepted Museum practice, is the formal removal of an artifact or document from a collection. The Gilroy Museum’s Collection Policy outlines criteria for this purpose. An artifact may be removed for any one of the following criteria: 1. Non-relevance to the Gilroy Museum’s collection focus 2. Condition of an artifact 3. Surplus or duplicate artifacts 4. Acquisition of a better example Once deaccessioned, the items will be disposed of in a manner that is in the best interest of the Gilroy Museum, including but not limited to: 1. Auction/Sale 2. Exchange programs with other museums 3. Loans to schools or other institutions 4. Outright disposal if the condition so warrants Precedent for deaccessioning has been established at the Gilroy Museum with the 2009 sale of the Kaiser Wilhelm commemorative vase. Monies from the sale were placed in the City of Gilroy’s Museum Endowment Trust Fund. Further, in 2014 the City Council also approved the deaccession of a series of books and periodicals from the Museum collection. As further review of the collection proceeds, additional artifacts will be marked for deaccession and presented to Council in the future. Deaccessioning will assist in maintaining and preserving the collection and allow it to grow into the 21 st century. Among the items to be deaccessioned is a portrait of Roberta H. Hughan. This painting was gifted to the City of Gilroy on July 23, 2007, by local artist Carol Peters, to be included in the City’s Art Collection. Roberta H. Hughan has requested that the painting be removed from the collection, as she would like to gift it to her children. The attached list of artifacts, consisting of furniture, artwork and the portrait of Roberta H. Hughan, has been reviewed and recommended for deaccession by the Museum’s Collection Committee, the Museum Management Team and City of Gilroy staff. The Gilroy Arts & Culture Commission, the advisory board for the Gilroy Museum, voted unanimously (4-0-0) to recommend the deaccession of these items at their regular meeting on February 13, 2018. FISCAL IMPACT/FUNDING SOURCE 6.B Packet Pg. 15 Deaccession and sale of Museum artifacts may result in a small amount of income for the Gilroy Museum Endowment Trust Fund. Attachments: 1. Museum Deaccession List - Attachment 1 2. Museum Collection Policy - Attachment 2 6.B Packet Pg. 16 Attachment:1 Gilroy Museum Deaccession List: The Parker Furniture Collection was donated to the Gilroy Museum by Tom and Jan Parker of San Jose, California, on December 2, 1997. Although the furniture is indicative of a time period, it is not representative of the local area, nor is it reflective of the current Collection Policy. Several attempts were made to contact the Parkers without success, and it has been concluded that they have moved from the area. The selected pieces are listed as follows:  6 piece French inlaid/burl-wood bedroom set including a double bed frame, mid-size chest of drawers, small chest of drawers, night stand, vanity and a large mirror  Decorative mahogany mantle  Federal style mirror  Pedestal wash stand (marble top is missing)  Two stuffed Arm chairs  Crossly radio  Drop leaf Federal-style table  Upholstered wooden rocking chair  Quaker style rocking chair with rush seat  Federal style rocking chair  Small Davenport desk  Art Deco Celle rete  Two upholstered parlor chairs The Morgan Art Collection was donated by W. Robert Morgan, Esq., of Gilroy on December 19, 1981. A number of the pieces have hung at the Willey Cultural Center since the donation, and the rest have been stored at the Gilroy Museum. Mr. Robert H. Morgan Esq., son of the late W. Robert Morgan, Esq., has been notified of the Museum’s intent and is in agreement with the decision to deaccession the paintings. The art works are as follows:  Kathedrale von Caen, oil painting by Anton Doll, 1846-1887 6.B.a Packet Pg. 17 Attachment: Museum Deaccession List - Attachment 1 (1603 : Deaccession of Gilroy Museum Artifacts)  The Game, copy in oils of a painting by Gunther, by Karl Mayer, 1800’s.  The Wedding Party, oil painting by L Nagy; 1800’s  Landscape, in oils by H S Rangel; 1900’s  The Music Lesson, oil painting by A. Wiegl 1866-1898  The Matador, possibly by Enrique McGrech, 1900’s  Hacia del Ocaso San Jogasta La Rioja, by Enrique McGrech, 1900’s City of Gilroy’s Art Collection: Portrait of former Mayor Roberta H. Hughan, painted by artist Carol Peters, is designated for removal.  Roberta Hughan, by Carol Peters, 2007 6.B.a Packet Pg. 18 Attachment: Museum Deaccession List - Attachment 1 (1603 : Deaccession of Gilroy Museum Artifacts) Attachment:2 Gilroy Museum Collection Policy The Gilroy Museum was established to collect, conserve and interpret the history of the City of Gilroy and its environs. Museum Collections are used for exhibition, research and educational purposes. Acceptable material will consist of artifacts of cultural, historical, or technological significance to the history of the City of Gilroy and its environs. The Museum reserves the right to determine when or how such material will be used. Because the Museum has a flexible exhibition policy for educational and preservation purposes, artifacts on display can be expected to change. Archive Collections are comprised by materials whose primary purpose is research. Acceptable material will generally relate to documentation of the history of Gilroy and its environs and will include manuscript and printed records, photographic negatives and materials, prints, maps and other historical source materials. The Museum’s library materials are available to the public for use on the premises. Literary Rights: Unless otherwise restricted by copyright or by the donor and agreed to by the Gilroy Museum at the time of acquisition, all literary rights are conveyed to the Museum. The Museum’s library can assume no responsibility for misuses of literary or copyright restrictions by users of unrestricted material beyond normal professional library ethics and standards. Gifts to the Museum and its library are considered outright and unrestricted donations to be used in the best interest of the Gilroy Museum. Usually, accepted gifts are considered extremely important or the best available at the time acquired. However, no individual or institution can neither predict nor govern the changing attitudes of future generations, nor guarantee permanency beyond the best available preservation procedures. It is sometimes impractical to evaluate all material at the time of acquisition. Upon evaluation, some material may be declared expendable by acquisition of better examples. Expendable material includes surplus, duplicate, non-relevant, or material of deteriorated condition or limited use. Such material will be used in the best interest of the Gilroy Museum, including, but not limited to, exchange programs to acquire other needed materials, loans to schools or other institutions, auction, or outright disposal if the condition or value so warrants. Any material declared expendable must be approved by the Recreation Director, the City Administrator and the Arts & Culture Commission, subject to final approval by the Gilroy City Council. Donations may be tax deductible. However, the Gilroy Museum cannot appraise donations for tax purposes. For the protection of the donor it is recommended that such appraisals be done by a disinterested third party before title to the material is conveyed to the Gilroy Museum. 6.B.b Packet Pg. 19 Attachment: Museum Collection Policy - Attachment 2 (1603 : Deaccession of Gilroy Museum Artifacts) Proclamation of the City of Gilroy WHEREAS, Gilroy is proud to honor as one of our most esteemed citizens, Randy Spendlove, Graduate of Gilroy High School, President of Paramount Motion Picture Music, Accomplished American music producer, songwriter, Grammy Award winner, and film industry executive.; and WHEREAS, Randy started at A&M Records as VP of Promotions where he worked with artists such as Janet Jackson, Sheryl Crow, Soundgarden, and Bryan Adams. In 1998, he became President of Motion Picture Music at Miramax Films where he worked on Chicago, Shakespeare in Love, Cold Mountain and Finding Neverland; and WHEREAS, Randy Spendlove won a 2004 Grammy for Best Soundtrack Album for a Motion Picture for Chicago. He co-supervised the music and co-produced the soundtrack album for Dreamgirls, which was nominated for three Academy Awards. Randy Spendlove also serves on the board of the Society of Young Composers, and mentors young composers and musicians at UCLA and USC and is a member of the Board of Governors for the Recording Academy; and WHEREAS, Randy Spendlove has been honored with numerous awards and recognitions. In 2011, Randy was honored by the T.J. Martell Foundation and was the recipient of its "Humanitarian Award." Additionally, in 2007, Randy received the "Joseph Papp Racial Harmony Award" from the Foundation for Ethics; and WHEREAS, it is Gilroy’s honor to recognize Randy Spendlove for his commitment to the advancement of film and digital media arts, and for his generosity in sharing his inspiring story with the people of Gilroy as special guests of the 2018 Poppy Jasper International Film Festival. NOW, THEREFORE, I, Roland Velasco, Mayor of the City of Gilroy, on behalf of the entire City Council, do hereby acknowledge and sincerely thank Randy Spendlove for his passion, for his graciousness, and for his heartfelt kindness. He is a Gilroy native son, and a true Hometown Hero, and Gilroy is a better place to live because of him. _____________________ Mayor Roland Velasco 6.C Packet Pg. 20 Communication: Proclamations Honoring Gilroy Natives Randy Spendlove and Kevin Rubio During the Poppy Jasper International Film Festival Proclamation of the City of Gilroy WHEREAS, Gilroy is proud to honor as one of our most esteemed citizens, Kevin Rubio, Graduate of Gilroy High School, Accomplished Writer, Producer, and is known for films such as Troops (1997), Shelf Life (2011) and Hashtag (2016); and WHEREAS, Kevin Rubio made his directorial debut at the age of 17 with a stage adaptation of Robert Redford’s Ordinary People, then spent the next two years directing musical theater in such productions as You’re a Good Man Charlie Brown and Joseph and the Amazing Technicolor Dreamcoat, earning several awards for these productions; and WHEREAS, From 1984 - 1988, Kevin Rubio apprenticed in the field of lighting, set design, and directing under George Costa, director of the San Jose Civic Light Opera House; and WHEREAS, Kevin Rubio also wrote a number of humorous character interviews for Star Wars Insider. More recently, Rubio wrote an episode of Star Wars: The Clone Wars called Bombad Jedi; and WHEREAS, In 2006 Kevin Rubio was inducted into the 501st Legion as an honorary member during the 501st dinner at Comic-Con International in San Diego; and WHEREAS, Kevin Rubio is an acclaimed writer and promotion producer, and has written comic books for Dark Horse's successful Star Wars Tales line; and WHEREAS, it is Gilroy’s honor to recognize Kevin Rubio for his commitment to the advancement of film and digital media arts, and for his generosity in sharing his inspiring story with the people of Gilroy as special guests of the 2018 Poppy Jasper International Film Festival. NOW, THEREFORE, I, Roland Velasco, Mayor of the City of Gilroy, on behalf of the entire City Council, do hereby acknowledge and sincerely thank Kevin Rubio for his passion, for his graciousness, and for his heartfelt kindness. He is a Gilroy native son, and a true Hometown Hero, and Gilroy is a better place to live because of him. _____________________ Mayor Roland Velasco 6.C Packet Pg. 21 Communication: Proclamations Honoring Gilroy Natives Randy Spendlove and Kevin Rubio During the Poppy Jasper International Film Festival City of Gilroy STAFF REPORT Agenda Item Title: Review of Attendance Policies of City Boards, Commissions and Committees Meeting Date: April 2, 2018 From: Gabriel Gonzalez, City Administrator Department: City Clerk Submitted By: Shawna Freels Prepared By: Shawna Freels Strategic Plan Goals ☐ Financially Sustainable and High Performing ☐ Livable Community ☐ Grow the Economy ☐ Upgrade Infrastructure ☐ Vibrant Downtown RECOMMENDATION Receive report and provide direction to staff. BACKGROUND The City has 15 standing Boards, Commissions and Committees (policy bodies) with member appointments made by the City Council. Several of these policy bodies have instituted attendance regulations within their bylaws or standing rules. Others do not have bylaws and simply follow the City Charter. This report identifies these particular attendance standards and will provide a variety of options with regards to standardizing attendance throughout all appointed policy bodies. Article 9, section 900 of the City Charter speaks to vacancies of the City Boards and Commissions, describing that if a member absents themself from three (3) consecutive regular meetings without permission of such board or commission expressed in its official minutes, their office shall become vacant. Five of the city policy bodies have bylaws that expand on the Charter attendance standards by setting rules for reporting absences, as follows: 10.A Packet Pg. 22 Bicycle Pedestrian Commission: 1. Whenever a member of the BPC has missed three (3) consecutive regular meetings without permission of the BPC as expressed in its official minutes, their office shall become vacant. Absences will be deemed as excused and recorded in the BPC minutes only if the BPC secretary is notified forty-eight (48) hours in advance of the meeting. Community Neighborhood Revitalization Committee: 1. CNRC members are expected to attend all meetings of the CNRC. Pre-planned absences shall be reported to the Secretary of the CNRC at least two (2) hours, or as soon as possible in unexpected situations. Personnel Commission: 1. Personnel Commission members are expected to attend all meetings of the Personnel Commission. Pre-planned absences shall be reported to the Secretary of the Personnel Commission at least forty-eight (48) hours prior to the meeting date. Planning Commission: 1. Any member of the Commission who knows he/she will not be able to attend a scheduled meeting shall notify the Planning Division at the earliest possible opportunity and, in any event, prior to 4:00 p.m. on the date of the meeting, stating the reason for the absence. The secretary will report said notification to the Commission, and unless there is an objection by the Commission, an absence with prior notification will be deemed excused and so recorded in the minutes of the meeting. Youth Commission: 1. Absences will be deemed as excused and recorded in the Commission's minutes only if the Commission advisor or Chairperson is notified forty-eight (48) hours in advance of the meeting. The rest of our city policy bodies simply follow the Charter with regards to attendance, with no particular rules for notification of an absence to deem it excused or unexcused. A comprehensive listing of member attendance of all policy bodies is included as an attachment. As seen in this listing several of our policy bodies have experienced difficulty in maintaining a quorum at their meetings due to member attendance. Some 10.A Packet Pg. 23 policy bodies which hold meeting quarterly or less than once a month have encountered issues with members missing more than 50% of their meetings. ANALYSIS Current practices Many of the staff liaisons to our city policy bodies routinely remind the membership of regular meeting dates and conduct surveys of their members to ensure a quorum will be present. The staff liaison to the Community & Neighborhood Revitalization Committee and Housing Advisory Committee sends emails the membership the week prior to the meeting, and follows with phone calls, sometimes the day of the meeting, to confirm a quorum will be present. The staff liaisons to the Arts and Culture Commission and Public Art Committee will make phone calls prior to their meetings if they have become aware of the possibility of a member being absent, as they do not routinely have a full complement on either of these policy bodies, and may not have a quorum to conduct a meeting if others will be absent. Other policy bodies have no particular issue with attendance and staff isn’t charged with continually contacting their membership to ensure a full body will be present at regular meetings. Attendance standards of other agencies In review of attendance standards of various cities throughout the county there are a number of attendance procedures that can be adapted to Gilroy. Some highlights gleaned from other cities are items such as use of a single uniform attendance policy for all policy bodies to follow; a procedure of reporting absences; providing definitions of excused absence and emergency absence; and incorporation of a maximum percentage of meetings that can be missed. Attendance Policy Developing a policy with reporting processes and definitions of excused, unexcused and emergency absences will support our policy bodies in maintaining a quorum by establishing clear guidelines that must be followed . Reporting On average the majority of cities surveyed require that absences be reported to staff within 72 hours of the meeting to be deemed excused and emergency absences are to be reported within 24 hours of the meeting. Definitions Options for excused absences are: an illness of the member or their parent, spouse or domestic partner, dependent children or other dependent, and a work related obligation requiring the member to be away. Emergency absence options are hospitalization or accident of the member or their parent, spouse or domestic partner, dependent children or other dependent. Maximum percent of meetings missed 10.A Packet Pg. 24 Another option found was to incorporate a maximum percent of meetings that can be missed. Examples were no more than twenty percent of the total number of regular meetings in a calendar year. This option would conflict with the Charter which clearly defines absence determination at 3 consecutive unexcused absences. CONCLUSION As our Charter identifies the particular guidelines for removal from office due to absences, at 3 consecutive unexcused absences, guidelines identifying excused and emergency absences and creating specific steps in reporting absences, both emergency and otherwise, can be implemented uniformly for all our 15 boards and commissions to assist in maintaining a quorum at these meetings. NEXT STEPS If the Council chooses to move forward with creating uniform attendance standards for all boards and commission, a policy establishing rules for attendance will be presented to Council for consideration. Attachments: 1. Board-Commission Attendance 2017 2. Board-Commission Attendance 2018 10.A Packet Pg. 25 MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Sally Armendariz P P P P P E E C E P P C P = Present Barbara Bottini P P P P P P P C p P P C A = Absent (Unexcused) Bruce Morasca P P E P P E P C p E E C E= Excused Mattie Scariot E P P P P P P C p P P C Grace Hernandez P P E P P P P C p E P C C = Meeting was cancelled Tamura Miguel P P P P P P P C p P E C - = No meeting was scheduled Suzanne Wood P E P P P P C p P E C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Chad Reeder P P P P P P P P E P P C Sean Reedy P P P P P P P P P P P C Leonardo Gonzalez P P P P P P E P P E P C Tony Marandos A A P P P P P P P P P C Zachary Hilton P P P P P P P P P P P C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec John Almash Neil Beman Robert Hyde Moe McHenry Metra Valle MEMBER Jan Feb Mar Apr May June Jul Aug Sep Oct Nov Dec Sally Armendariz C A P C E C P P C C E - Marisela Castro C P P C E C P A C C P - Jesiah Dueñas C P P C P C P P C C P - Kris Schlenker C P P C P C P P C C P - Dr. George Vanecek C P P C P C P P C C P - William "Joey" Weitz C P P C P C E P C C P - Linda Williams C P P C P C P P C C P MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Steve Ashford (Planning Comm. Rep) -P -----A -A P - Edith Edde - A -----P -P P - Paul Kloecker (City Council Rep) - A -----A -P A - Almendra Perez -P -----P -P P - Steve Seebart -P -----P -P P - HISTORIC HERITAGE COMMITTEE (5 members) BOARD/COMMISSION/COMMITTEE ATTENDANCE 2017 ARTS AND CULTURE COMMISSION (7 members meet 2nd Tues/5:30) BICYCLE/PEDESTRIAN COMMISSION (5 members meet 4th Tues/6:00) N/A = Not a member (Resignation, Term expired, Not yet appointed) BUILDING BOARD OF APPEALS (5 members meet as needed) (NO MEETINGS IN 2017) COMMUNITY & NEIGHBORHOOD REVITALIZATION COMMITTEE (7 members meet 3rd Wed/6:45) 10.A.a Packet Pg. 26 Attachment: Board-Commission Attendance 2017 (1605 : Policy Body Attendance) MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rebeca Armendariz C C A C P P E P P P E P Elizabeth Bertolone C C E C P P E P P A E P Jan Bernstein Chargin C C P C P P P P A P P P Philip Davies C C E C P P P E P E P E Toby Echelberry C C P C P P P P P E P P Marlene Gaucin C C P C P P E E A N/A N/A N/A Reid Lerner C C P C P A P E P P P P Quency Phillips C C P C E E P A A E N/A N/A Jaime Rosso C C P C E P P P A A P A MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rashmi Beman C P P A P P C P E P P C Michaela Gonzalez C P P A P P C P P P A C Sumana Reddy C P E P P E C P P P P C Hugh Smith C P P P P P C P P P P C Candice Whitney C P P E P E C P P P P C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Alison Beach P P A A Janet Espersen A P P NA Robert Esposito P P P P Jon Paul Newland P P P P James Weaver P P P P MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec John Almash P C P P A P A C P P E C Terrie Berry P C P P A P P C P P P C Julie Garcia P C P A P P A C P A P C Ermelindo Puente P C A P P P P C P P P C Troy Trede P C P P P A P C P P P C Patricia Bentson P C P P P P P C P A P C Vince Monroy N/A P P P P P C A P P C MEMBER Jan Feb Mar Apr May Jun Jul 24 - Sp*Aug Sep Oct**Nov Dec Thomas Brewer C P P C C P P C P E C C Rob Hyde C P P C C P P C A E N/A N/A Annie Tomasello C P P C C P P C E P C C Joan Torne N/A P P C C P P C P P C N/A Linda Weick C P P C C P P C E P C C *July 10 regular meeting canceled - no quorum**Did not record; recorder malfunction MEMBER Jan Feb Mar Apr May Jun July Aug Sep Oct. Nov Dec Martha Johanson C P C C Stephanie Okada-McCabe C P C C Sue Rodriguez C E C C Marco Machado C P C C Mercy Mallinedo Goold P C C PARKS & RECREATION COMMISSION (7 members meet 3rd Tues/6:00) PERSONNEL COMMISSION (5 members meet 2nd Mon/5:30) PHYSICALLY CHALLENGED BOARD OF APPEALS (5 members meet 2nd Tues/10:00am-Jan/April/July/Oct) HOUSING ADVISORY COMMITTEE (9 members meet 2nd Wed/6:00) LIBRARY COMMISSION (5 members meet 2nd Wed/7:00) OPEN GOVERNMENT COMMISSION (5 members meet quarterly) 10.A.a Packet Pg. 27 Attachment: Board-Commission Attendance 2017 (1605 : Policy Body Attendance) MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rebeca Armendariz P P ~C P C ~C P C P C Steve Ashford P P ~C P C ~C P C P C Casey Estorga ~P ~C P C ~C P C P C Tom Fischer P P ~C P C ~C P C P C Kai Lai P P ~C P C ~C P C P C Susan Rodriguez P P ~C P C ~C P C P C Rebecca Scheel ~E ~C P C ~C P C P C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov. Dec Bruce Morasca (A&C rep)C P P P P E E -C C E - Sam Bozzo C P P P E P P -C C P - Vacancy -- Melanie Reynisson C N/A P P P P P -C C P - Debbi Sanchez C P P P P P P -C C P - Judy Bozzo C P P P P P P -C C P - Armando Franco C A P P E P P -C C P - *Lack of quorum MEMBER Sept Oct Nov Dec Jan Feb March April May Sept Oct Nov Dec Mariah Carpenter -P P P P P A P P E N/A N/A N/A Samantha Drews -P P P P P P E A E N/A N/A N/A Justin Fajardo -P P P P P P P P E P P P Matthew Plaza -P P E P P P P P P N/A N/A N/A Akash Sabharwal -P P P P P P P P P P P P Alan Apte -P E P P P P P P P P P P Simrit Athwal -P P P P P A P P P P P A Julissa Lopez Vega -P P P P P P P P P A A P Jessie Martinez -P P A A N/A N/A N/A N/A N/A N/A N/A N/A Andrew Plaza -P A A P P P P P P A A N/A Brenda O'Connor -P P E P P P E P E N/A N/A N/A Paul Song N/A N/A N/A N/A N/A N/A E P P P P P P Kenneth Apte N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P P P Bettye Chargin N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P P P Senna Kolagatla N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P P P Michelle Sanchez Del Real N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P P P 2017 PUBLIC ART COMMITTEE (7 members meet 4th Wed/5:30) YOUTH COMMISSION (11 members meet the 2nd Mon/6:00) PLANNING COMMISSION (7 members meet 1st Thurs/6:30) 10.A.a Packet Pg. 28 Attachment: Board-Commission Attendance 2017 (1605 : Policy Body Attendance) MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Sally Armendariz P P A P = Present Barbara Bottini P P P A = Absent (Unexcused) Bruce Morasca P P P E= Excused Amanda Rudeen N/A P P Grace Hernandez E A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A C = Meeting was cancelled VACANT N/A N/A N/A - = No meeting was scheduled Suzanne Wood P A A MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Chad Reeder P P P Sean Reedy P P P Leonardo Gonzalez P P P Lionel Gonzalez P P P Zachary Hilton P P P MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec John Almash - - Neil Beman - - Patricia Giordano - - Moe McHenry - - Metra Valle - - MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Sally Armendariz P C Marisela Castro P C Jesiah Dueñas P C Kris Schlenker P C Dr. George Vanecek P C William "Joey" Weitz E C Linda Williams P C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Steve Ashford (Planning Comm. Rep)C P C Mayor Roland Velasco (City Council Rep)N/A N/A C Fabian Morales Medina C P C Almendra Perez C P C Steve Seebart C P C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rebeca Armendariz C C Elizabeth Bertolone C C VACANT C C Philip Davies C C Toby Echelberry C C VACANT C C Reid Lerner C C VACANT C C Jaime Rosso C C MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rashmi Beman A P Michaela Gonzalez P P Sumana Reddy P P Kathy Souza N/A P Candice Whitney P P MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Alison Beach -A James D. Fay N/A P N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Robert Esposito -P Jon Paul Newland -A James Weaver -A MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec John Almash P E P Terrie Berry P P P Julie Garcia P E E Ermelindo Puente P P E Troy Trede P P E Patricia Bentson P P P Carol Marques P E P MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Thomas Brewer P P E Nita Edde-Mitchell E P P Annie Tomasello P P E Catherine Cummins P P P Linda Weick P P P MEMBER Jan Feb Mar Apr May Jun July Aug Sep Oct. Nov Dec Martha Johanson - Stephanie Okada-McCabe - Domingo Chavez - Marco Machado - Mercy Mallinedo Goold - MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Rebeca Armendariz P E P Steve Ashford P P P Casey Estorga P P P Tom Fischer P P P Sam Kim N/A N/A P Susan Rodriguez P P P Rebecca Scheel P P P MEMBER Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Bruce Morasca (A&C rep)E P P Sam Bozzo P E P Armando Franco P P P Melanie Reynisson P P P Sally Armendariz P A A Judy Bozzo P P P Camille McCormack N/A P P MEMBER Jan Feb March April May Justin Fajardo P P P Akash Sabharwal P P P Alan Apte P P P Simrit Athwal P P P Julissa Lopez Vega P E N/A N/A N/A Paul Song P P E Kenneth Apte P P P Bettye Chargin P E P Senna Kolagatla P P P Michelle Sanchez Del Real P P P Ethan Pace N/A P P PERSONNEL COMMISSION (5 members meet 2nd Mon/5:30) PHYSICALLY CHALLENGED BOARD OF APPEALS (5 members meet 2nd Tues/10:00am-Jan/April/July/Oct) PLANNING COMMISSION (7 members meet 1st Thurs/6:30) 2017 PUBLIC ART COMMITTEE (7 members meet 4th Wed/5:30) YOUTH COMMISSION (11 members meet the 2nd Mon/6:00) COMMUNITY & NEIGHBORHOOD REVITALIZATION COMMITTEE (7 members meet 3rd Wed/6:45) HISTORIC HERITAGE COMMITTEE (5 members) HOUSING ADVISORY COMMITTEE (9 members meet 2nd Wed/6:00) LIBRARY COMMISSION (5 members meet 2nd Wed/7:00) OPEN GOVERNMENT COMMISSION (5 members meet quarterly) PARKS & RECREATION COMMISSION (7 members meet 3rd Tues/6:00) BOARD/COMMISSION/COMMITTEE ATTENDANCE 2018 ARTS AND CULTURE COMMISSION (7 members meet 2nd Tues/5:30) N/A = Not a member (Resignation, Term expired, Not yet appointed) BICYCLE/PEDESTRIAN COMMISSION (5 members meet 4th Tues/6:00) BUILDING BOARD OF APPEALS (5 members meet as needed) 10.A.b Packet Pg. 29 Attachment: Board-Commission Attendance 2018 (1605 : Policy Body Attendance)