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HomeMy WebLinkAbout10/01/2018 City Council - Regular Meeting Agenda Packet October 1, 2018 12:15 PM City Council Regular Meeting Agenda Page1 MAYOR Mayor Roland Velasco COUNCIL MEMBERS Marie Blankley Dion Bracco Daniel Harney Peter Leroe-Muñoz Fred Tovar Cat Tucker CITY COUNCIL AGENDA CITY OF GILROY CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET GILROY, CA 95020 REGULAR MEETING 6:00 P.M. MONDAY, OCTOBER 1, 2018 CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Persons wishing to address the Council are requested, but not required, to complete a Speaker’s Card located at the entrances. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. A minimum of 12 copies of materials should be provided to the City Clerk for distribution to the Council and Staff. Please limit your comments to 3 minutes. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk a minimum of 72 hours prior to the meeting at (408) 846-0204. A sound enhancement system is also available for use in the City Council Chambers. If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at , or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure. A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances , there is a significant exposure to litigation against the City. Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection with the agenda packet in the lobby of Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are also available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. The City Council meets regularly on the first and third Monday of each month, at 6:00 p.m. If a holiday, the meeting will be rescheduled to the following Monday, with the exception of the single meeting in July which lands on the first day of the month not a holiday, Friday, Saturday or Sunday. City Council Regular Meeting Agenda 10/1/2018 Page2 KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or shawna.freels@cityofgilroy.org I. OPENING A. Call to Order 1. Pledge of Allegiance 2. Invocation 3. City Clerk's Report on Posting the Agenda 4. Roll Call B. Orders of the Day C. Employee Introductions II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Proclamation Celebrating South Valley Civic Theater’s 50th Anniversary Season 2. Proclamation Naming the Month of October as Community Planning Month III. PRESENTATIONS TO THE COUNCIL A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL (This portion of the meeting is reserved for persons desiring to address the Council on matters not on this agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. Written material provided by public members for Council agenda item “public comment by Members of the Public on items not on the agenda” will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically.) A. Planning Commission Annual Presentation to Council City Council Regular Meeting Agenda 10/1/2018 Page3 IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco –Santa Clara Co. Library JPA, SCRWA Board, Street Naming Committee, SC Valley Joint Water Resources Committee, URM Task Force Council Member Tucker – Caltrain Citizen's Advisory Committee, Gilroy Welcome Center, General Plan Advisory Committee, Santa Clara Valley Habitat Agency Governing and Implementation Boards, Recycling and Waste Commission Council Member Blankley - Gilroy Sister Cities Association, HSR Sub-Committee, SC Valley Joint Water Resources Committee, SCRWA Board, South County United for Health, Street Naming Committee Mayor Pro Tempore Harney – Gilroy Downtown Business Association, Gilroy Gardens Board, Santa Clara Valley Habitat Agency Governing and Implementation Boards, Santa Clara Valley Clean Energy Authority, VTA Board (Alternate), VTA Policy Advisory Committee Council Member Tovar – Santa Clara Co. Expressway Plan Advisory Board, SCRWA Board, Street Naming Committee, VTA Committee for Transit Accessibility Council Member Leroe-Muñoz - ABAG, Economic Development Corporation Board, Cities Association of Santa Clara Co. Board, HSR Station Area Planning Advisory Committee & HSR Sub-Committee, Santa Clara Valley Water Dist. Water Comm., Silicon Valley Regional Interoperability Authority (SVRIA), VTA Mobility Partnership Mayor Velasco – Gilroy Youth Task Force, Economic Development Corporation Board, General Plan Advisory Committee, Historic Heritage Committee, South County Youth Task Force Policy Team, South County Joint Planning Advisory Committee , VTA South County City Group, URM Task Force V. FUTURE COUNCIL INITIATED AGENDA ITEMS VI. CONSENT CALENDAR (ROLL CALL VOTE) All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a member of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears. A. Minutes of the September 10, 2018 Regular Meeting B. Minutes of the September 17, 2018 Regular Meeting C. Opening of Annual Recruitment Period for Boards, Commissions and Committees With Member Terms Expiring December 31, 2018 D. Reduction of the Faithful Performance and Payment Security Bonds for Back-Bone Improvements, Property Improvement Agreement No. 2014 -01, Hecker Pass East Cluster Tract 10220 E. Adoption of an Ordinance of the City Council of the City of Gilroy Amending the Bicycle Pedestrian Commission Roles and Responsibilities (introduced 9/17/2018 with a 7-0 vote) City Council Regular Meeting Agenda 10/1/2018 Page4 F. A Resolution of the City Council of the City of Gilroy Opposing Proposition 6 on the November 6, 2018 Statewide Ballot VII. BIDS AND PROPOSALS A. Contract Amendment With CalWest Lighting and Signal Maintenance, Inc. and a Budget Amendment in the Amount of $96,081 for Traffic Signal and Street Light Maintenance 1. Staff Report: Girum Awoke, Public Works Director 2. Public Comment 3. Possible Action: a) Approve an amendment to the agreement with Cal-West Lighting and Signal Maintenance, Inc. to extend the contract term to June 2019; and/or b) Approve a budget amendment in the amount of $96,081 for additional services not included in the original scope of work. B. Contract Award to American Pipeline Services in the Amount of $333,778 for Large Water Meter Replacement Project No. 18-PW-251 1. Staff Report: Girum Awoke, Public Works Director 2. Public Comment 3. Possible Action: a) Award a contract for Large Water Meter Replacement Project No. 18-PW - 251 to American Pipeline Services in the not to exceed amount of $333,778, with a project contingency budget of 10%($33,378), and authorize the City Administrator to execute the agreement and related documents; and, b) Approve a budget amendment from the water fund in the amount of $70,663 to complete the Large Meter Replacement Project. VIII. PUBLIC HEARINGS - NONE IX. UNFINISHED BUSINESS A. Appointment of 6 Youth Commission Members to Terms Ending September 30, 2020 1. Staff Report: Shawna Freels, City Clerk 2. Public Comment 3. Possible Action: Appointment of six Youth Commission members to terms ending September 30, 2018. X. INTRODUCTION OF NEW BUSINESS - NONE XI. CITY ADMINISTRATOR'S REPORTS XII. CITY ATTORNEY'S REPORTS XIII. CLOSED SESSION City Council Regular Meeting Agenda 10/1/2018 Page5 A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; Significant Exposure to Litigation Pursuant to Paragraph (1) of Sub. (d) of Government Code Section 54956.9 and Gilroy City Code 17A.11 (3) (a); 1 case as defendant; Christopher Salcido, Andora Salcido, individually for themselves; Christopher Salcido as Guardian ad Litem for Natalia Salcido, a minor; Case Filed: 8/26/2015; Case No. 115CV284875; Superior Court of Santa Clara County 1. Public Comment 2. City Attorney’s Advice Re: Entering into Closed Session 3. Adjourn to Closed Session ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Councilmember if required by Government Code Section 54957.1 and Gilroy Code Section 17A.13 (a); Public Report of the vote to continue in closed session if required under Gilroy Code Section 17A.11 (5) ADJOURNMENT MEETING DATES MEETING DATES * meeting is webstreamed and televised OCTOBER, 2018 1* Regular Meeting - 6:00 p.m., City Council Chambers 15* Regular Meeting - 6:00 p.m., City Council Chambers NOVEMBER, 2018 5* Regular Meeting - 6:00 p.m., City Council Chambers 19* Regular Meeting - 6:00 p.m., City Council Chambers DECEMBER, 2018 3* Regular Meeting - 6:00 p.m., City Council Chambers 17* Regular Meeting - 6:00 p.m., City Council Chambers JANUARY, 2019 7* Regular Meeting - 6:00 p.m., City Council Chambers 28* Regular Meeting - 6:00 p.m., City Council Chambers Proclamation of the City of Gilroy WHEREAS, the live theatrical arts educate us, entertain us, enrich the quality of our lives, and help us share and bind together our community for the benefit of all persons, and consequently serve a unique and invaluable role in modern society; and WHEREAS, founded in Gilroy in 1968, the South Valley Civic Theatre has delivered, and continues to deliver, such value through highly entertaining, live musical and nonmusical theatrical productions to the South Santa Clara Valley communities for each of the past 50 years; and WHEREAS, the South Valley Civic Theatre is a non-profit organization composed of willing community members and run by an elected board of volunteers who welcome, on an open and all-inclusive basis, interested community members’ participation in whatever capacities their skills, talents, resources and energies enable, in order broadly to provide opportunities for amateur live theater and accompanying musical orchestra education and participation, both on and off the stage, to the South Santa Clara Valley’s youth, teens and adults. NOW, THEREFORE, I, ROLAND VELASCO, Mayor of the City of Gilroy, on this 1st day of October, 2018, on behalf of the entire City Council, do hereby express our appreciation to the South Valley Civic Theatre for the past and continuing fulfillment of their mission, and do wish to congratulate, commemorate, and celebrate South Valley Civic Theater’s 50th Anniversary Season throughout the August 2018 through July 2019 theatrical season year. ____________________ Roland Velasco, Mayor 2.A.1 Packet Pg. 6 Communication: Proclamation Celebrating South Valley Civic Theater’s 50th Anniversary Season (Proclamations, Awards, and Presentations) Proclamation of the City of Gilroy WHEREAS, change is constant and affects all cities, towns, suburbs, counties, boroughs, townships and rural areas. Community planning helps manage this change in a way that provides better choices for how people work a nd live; and WHEREAS, community planning efforts can positively impact all aspects relating to quality of life including aesthetics, public health, fiscal stability, the natural environment and environmental sustainability and all residents and stakeholders have opportunities to become meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning require public officials and citizens who understand, support, and demand excellence in planning and plan implementation and the month of October is designated as National Community Planning Month throughout the United States and its territories, and WHEREAS, the American Planning Association and its professional institute, the American Institute of Certified Planners, endorse National Community Planning Month as an opportunity to highlight the contributions sound planning makes to the quality of our communities and the environment; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of planning and development professionals, members of the planning commission and other citizen planners who have contributed their time and expertise to the improvement of the City of Gilroy. NOW, THEREFORE, I, ROLAND VELASCO, Mayor of the City of Gilroy, and on behalf of the entire City Council, do hereby proclaim the month of October 2018 as Community Planning Month and encourage all residents to show appreciation to the committed planning professionals and citizen planners for their contributions to our community. ____________________ Roland Velasco, Mayor 2.A.2 Packet Pg. 7 Communication: Proclamation Naming the Month of October as Community Planning Month (Proclamations, Awards, and Presentations) 1 City Council Meeting Minutes 09/10/2018 City of Gilroy City Council Meeting Minutes September 10, 2018 I. OPENING A. Call to Order The meeting was called to order at 6:00 PM by Mayor Mayor Roland Velasco 1. Pledge of Allegiance Mayor Velasco led the pledge of allegiance. 2. Invocation The invocation was given by Pastor Malcolm MacPhail of New Hope Community Church. 3. City Clerk's Report on Posting the Agenda City Clerk Freels announced that the agenda had been posted on September 5, 2018 at 4:45 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 6:00 PM Marie Blankley Council Member Present 5:57 PM Dion Bracco Council Member Present 5:57 PM Daniel Harney Mayor Pro Tempore Present 6:00 PM Peter Leroe-Muñoz Council Member Absent Fred Tovar Council Member Present 6:10 PM Cat Tucker Council Member Present 5:59 PM B. Orders of the Day There were no agenda changes. C. Employee Introductions Police Chief Smithee introduced new employees Records Technician Elizabeth Olivas, Public Safety Communicator Laura Aguila, Com munity Service Officer Maricio Salinas and newly promoted Management Assistant Tammy Puthoff. Public Works Director Awoke introduced newly appointed Interim Deputy Director of Operations Jim Craig. II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Proclamation Naming the Week of September 17-24, 2018 as Constitution Week Mayor Velasco presented the proclamation to the Daughters of the American Revolution. 6.A Packet Pg. 8 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 2 City Council Meeting Minutes 09/10/2018 2. Proclamation Naming the Month of September as Emergency Preparedness Month Mayor Velasco presented the proclamation to Fire Captain Decker. 3. Proclamation Naming the Month of September Childhood Cancer Awareness Month Mayor Velasco presented the proclamation to Jacob's Heart Childhood Cancer Support Services. III. PRESENTATIONS TO THE COUNCIL Ron Kirkish spoke on the prior court case involving Medileaf explaining that Council candidate Tom Fischer had distributed campaign literature which supported commercial cannabis activity in the City. Sharon McKeegan asked the Council to direct the Public Works Director to remove two trees adjacent to her home at Pacific Mobile Estates. She explained that she had attempted to have the trees removed for 2 years, but had gotten nowhere at city hall. Tom Fischer stated that he wanted the Council the revisit the issue of medical marijuana commercialization as Gilroy voters had voted in favor of the statewide proposition, and the Planning Commission had voted unanimously to recommend that the issue be reconsidered by the Council as it was a la rge revenue producing opportunity for the City. Public comment was then closed. A. Library Commission Annual Presentation to Council The presentation was given by Commission Chair Reddy. IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco spoke on the recent SCRWA Board meeting detailing a new solar project at the plant, and then spoke on the recent URM Task Force meeting.. He reported on the Spirit Ride that Bracco's Towing had participated in, detailing the significance to promote the slowdown and move over laws of the state. Mayor Pro Tempore Harney reported on the Gilroy Downtown Business Association meeting including the music on the porch event and a report being prepared on downtown parking. He concluded by announcing the planned downtown sidewalk sale on September 22nd. Council Member Tovar thanked the Water District for hosting the recent joint meeting and spoke on the bike racks for sale in the downtown. Mayor Velasco reported that one additional URM building had been retrofit and then spoke on a recent opinion that the former downtown water store building was a historic significant site, explaining that city staff would be evaluating the opinion during the historic survey process. V. FUTURE COUNCIL INITIATED AGENDA ITEMS 6.A Packet Pg. 9 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 3 City Council Meeting Minutes 09/10/2018 Council Member Bracco requested that the Council consider additional measures to enforce the retrofit for two URM buildings in the downtown that had been ignored by the property owners. The Council agreed to agendize the item. Council Member Blankley requested that a letter from the Council be prepared regarding Saint Louise Hospital's potential sale by the parent company. Mayor Velasco stated that he would be working with the City Administrator to craft the letter. VI. CONSENT CALENDAR (ROLL CALL VOTE) Mayor Velasco spoke on the 2019 meeting schedule identifying the cancellation of the 2nd meeting in December. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker A. Minutes of the August 20, 2018 Regular Meeting B. Response to Santa Clara County Civil Grand Jury Report, Affordable Housing Crisis: Density is our Destiny C. Approval of the 2019 City Council Regular Meeting Schedule D. Update to the Gilroy Conflict of Interest Code During Biennial Review E. Adoption of the City's Debt Policy for Community Facilities District 152 F. Adoption of an Ordinance of the City Council of the City of Gilroy Creating an Expedited and Streamlined Permitting Process for Electric Vehicle Charging Stations, In Compliance with Assembly Bill 1236 (introduced 8/20/18 with a 7-0 vote) G. Claim of Vanessa Hernandez (The City Administrator recommends a “yes” vote under the Consent Calendar shall constitute the denial of the claim) H. A Resolution of the City Council of the City of Gilroy Rescinding Resolution 2016-57, and Authorizing Officers Who May Conduct Financial Transactions on Behalf of the City of Gilroy I. A Resolution of the City Council of the City of Gilroy Rescinding Resolution 2016-58 and Re-Authorizing the Investment of Monies in the Local Agency Investment Fund (LAIF) and Designating Officers Authorized to Conduct LAIF Transactions on the City's Behalf J. Contract Amendment with Precision Grade, Inc. in an Amount Not to Exceed of $9,680 for the Construction of the Las Animas Park Trail Rehabilitation Project No. 18-PW-247 and Approval of Fiscal Year 18-19 Budget Amendment VII. BIDS AND PROPOSALS There were none. VIII. PUBLIC HEARINGS 6.A Packet Pg. 10 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 4 City Council Meeting Minutes 09/10/2018 There were none. IX. UNFINISHED BUSINESS A. Establishment of an Attendance Policy for City Boards, Commissions and Committees The staff report was presented by City Clerk Freels. Public comment was opened. Amanda Rudeen spoke on Boards and Commissions going dark at certain periods during the year, asking if a previously cancelled meeting could be un- cancelled Bill O' Connor spoke on making the commitment to serve on a Board or Commission explaining that if member exceeded the attendance standard they should be removed. Public comment was closed. The Council gave direction to staff to make modifications to the policy and return with the item at the next meeting for approval. X. INTRODUCTION OF NEW BUSINESS A. Consideration of the Introduction of an Ordinance of the City Council of the City of Gilroy Amending Gilroy City Code Section 16.6-1 to Allow No Limit Antes, Wagers, or Bets The staff report was presented by Police Chief Smithee. There were no public comments. Possible Action: a) Motion to read the ordinance by title only and waive further reading; and RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker City Clerk Freels read the ordinance title. Possible Action: b) Motion to introduce an ordinance of the City Council of the City of Gilroy amending Gilroy City Code Section 16.6-1 of Chapter 16 entitled “Offenses - Miscellaneous” pertaining to permitted games and cardroom wagers. RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Cat Tucker, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker B. Proposed Cities Association of Santa Clara County Regional Housing Needs Allocation Sub-Region 6.A Packet Pg. 11 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 5 City Council Meeting Minutes 09/10/2018 The staff report was presented by Senior Planner Ketchum. There were no public comments. Possible Action: Receive report and direct staff to prepare a letter to the Cities Association of Santa Clara County conveying the intention to participate in the Santa Clara County Sub-Regional RHNA process. RESULT: APPROVE [4 TO 2] MOVER: Marie Blankley, Council Member SECONDER: Mayor Roland Velasco, Mayor AYES: Mayor Roland Velasco, Marie Blankley, Daniel Harney, Fred Tovar NAYS: Dion Bracco, Cat Tucker C. Consideration of Proposed Finance, Fire and Recreation Departmental Position Adjustments The item was introduced by City Administrator Gonzalez and presented by Finance Director Forbis. There were no public comments. Possible Action: Approval of position adjustments in the following Departments: 1. Finance: a. delete Supervising Accounting Technician and Purchasing Coordinator; b. add Accounting Assistant I/II and Accounting Technician I/II; c. retitle Accountant II to Accountant. 2. Recreation Department: delete Office Assistant I; add Management Assistant. 3. Fire: retitle Fire Administration Technician to a Management Assistant. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker D. Use of Council Chambers for Local Public Election Candidate Forums The staff report was presented by City Administrator Gonzalez. There were no public comments. 6.A Packet Pg. 12 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 6 City Council Meeting Minutes 09/10/2018 Possible Action: Approval of the use of Council chambers for local public election candidate forums, open to the general public and conducted by Gilroy-based non- profit organizations, shall be free of charge. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker E. An Emergency Ordinance of the City Council of the City of Gilroy Amending Section 30.37.20(d)(13) of Article 37 of Chapter 30 of the Gilroy City Code Pertaining to "Sign Regulations" The staff report was presented by City Attorney Faber. There were no public comments. Possible Action: a) Motion to read the ordinance by title only and waive further reading RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker City Clerk Freels read the ordinance title. An Emergency Ordinance of the City Council of the City of Gilroy Amending Section 30.37.20(d)(13) of Article 37 of Chapter 30 of the Gilroy City Code Pertaining to "Sign Regulations" Possible Action: b) Motion to adopt an Emergency Ordinance of the City Council of the City of Gilroy Amending Section 30.37.20(d)(13) of Article 37 of Chapter 30 of the Gilroy City Code Pertaining to "Sign Regulations" RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker F. Approval of a 4% Salary Increase for City Administrator Gabriel Gonzalez Effective Retro-Active to March 1, 2018 The item was presented by Mayor Velasco. There were no public comments. 6.A Packet Pg. 13 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 7 City Council Meeting Minutes 09/10/2018 Possible Action: Approval of a 4% salary increase for City Administrator Gabriel Gonzalez effective retro-active to March 1, 2018. RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker XI. CITY ADMINISTRATOR'S REPORTS City Administrator Gonzalez spoke on the Police Department efforts in addressing a gunman at Gilroy High School. XII. CITY ATTORNEY'S REPORTS There were none. XIII. CLOSED SESSION A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Government Code Section 54956.9, and Gilroy City Code Section 17A.11 (3) (b) One (1) Case as Defendant The City Attorney explained that the Council was entering into closed session on the item as discussion in open session would unavoidably prejudice the city's position in the case. There were no public comments. Possible Action: Motion to adjourn to closed session RESULT: APPROVE [UNANIMOUS] MOVER: Fred Tovar, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Tovar, Tucker The Council adjourned to closed session at 8:55 p.m. /s/ Shawna Freels, MMC City Clerk 6.A Packet Pg. 14 Communication: Minutes of the September 10, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 1 City Council Meeting Minutes 09/17/2018 City of Gilroy City Council Meeting Minutes September 17, 2018 INTERVIEWS – 5:00 P.M. Interviews to Fill 6 Seats on the Youth Commission With Terms Ending 9/30/2020 The Council interviewed applicants for the Youth Commission. REGULAR MEETING - 6:00 P.M. I. OPENING A. Call to Order The meeting was called to order at 6:15 PM by Mayor Roland Velasco 1. Pledge of Allegiance The pledge of allegiance was led by Council Member Blankley. 2. Invocation There was no invocation. 3. City Clerk's Report on Posting the Agenda City Clerk Freels announced that the agenda had been posted on September 12, 2018 at 2:30 p.m. Attendee Name Title Status Arrived Mayor Roland Velasco Mayor Present 6:00 PM Marie Blankley Council Member Present 6:00 PM Dion Bracco Council Member Present 6:00 PM Daniel Harney Mayor Pro Tempore Present 6:00 PM Peter Leroe-Muñoz Council Member Present 6:00 PM Fred Tovar Council Member Present 6:16 PM Cat Tucker Council Member Present 6:00 PM B. Orders of the Day There were no agenda changes. C. Employee Introductions City Engineer Heap introduced newly appointed Senior Engineer Faranak Mahdavi and Engineer I Julie Evans. II. CEREMONIAL ITEMS A. Proclamations, Awards, and Presentations 1. Certificates of Recognition for Retiring Employees Renee Cantara, Norman Guzman, Jim Maestri and Cherie Somavia Mayor Velasco presented a certificate of recognition for retired Police Corporal Cherie Somavia. 6.B Packet Pg. 15 Communication: Minutes of the September 17, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 2 City Council Meeting Minutes 09/17/2018 III. PRESENTATIONS TO THE COUNCIL Council Member Tovar joined the meeting at 6:16 p.m. A. Parks and Recreation Commission Annual Presentation to Council The presentation was given by Parks and Recreation Chair Bentson. IV. REPORTS OF COUNCIL MEMBERS Council Member Bracco announced that it was Constitution day as well as citizen’s day, to recognize those who had come to America to become citizens of the Nation. Council Member Tucker spoke on her recent meeting with County Supervisor Chavez in her role with the Caltrain Citizen's Advisory Board explaining that the Mayor, City Administrator and she would be meeting with the Supervisor in the October to address the Caltrain business plan. Council Member Blankley reported that she had attended the EDC and Chamber meetings. Mayor Pro Tempore Harney reported that he had met with a local investor and the CEO of the Santa Clara Valley Clean Energy Authority, and spoke on the Mobility Partnership meeting the following day. Council Member Tovar spoke on Mexican Independence day celebrations the previous weekend and congratulated the new businesses who had recently held ribbon cutting events. Council Member Leroe-Muñoz spoke on the annual Turkey Trot Silicon Valley Mayor’s Cup Challenge asking other Council Member's to join him in the run to raise monies for local causes in the County. Mayor Velasco spoke on the recent EDC workshop describing businesses interested in moving and expanding in Gilroy. V. FUTURE COUNCIL INITIATED AGENDA ITEMS Council Member Harney spoke on a proposed BMX bike track asking if the Council would consider agendizing a presentation at a future meeting. The full Council agreed to agendize the item. Council Member Blankley spoke on the purchase of Saint Louise Hospital asking if the City would be sending a letter on the position of the City. VI. CONSENT CALENDAR (ROLL CALL VOTE) RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Daniel Harney, Mayor Pro Tempore AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker A. Establishment of an Attendance Policy for City Boards, Commissions and Committees 6.B Packet Pg. 16 Communication: Minutes of the September 17, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 3 City Council Meeting Minutes 09/17/2018 B. Claim of Theresa Stephens (The City Administrator recommends a “yes” vote under the Consent Calendar shall constitute the denial of the claim) C. Claims of Steven Juarez Jr., Andrew Juarez, Nathaniel Juarez (a minor by and through his Guardian ad Litem, Anna Gonzalez), Steven Juarez (a minor by and through his Guardian ad Litem, Katrina Molina), Christian Juarez (a minor by and through his Guardian ad Litem, Katrina Molina), Katrina Molina, Martha Silos (The City Administrator recommends a “yes” vote under the Consent Calendar shall constitute the denial of the claim) VII. BIDS AND PROPOSALS There were none. VIII. PUBLIC HEARINGS There were none. IX. UNFINISHED BUSINESS A. Adoption of an Ordinance of the City Council of the City of Gilroy Amending Gilroy City Code Section 16.6-1 to Allow No Limit Antes, Wagers, or Bets (introduced 9/10/18 with a 6-0-1 vote, Council Member Leroe-Munoz absent) The staff report was presented by Police Chief Smithee. There were no public comments. Possible Action: Motion to adopt ordinance 2018-13 of the City Council of the City of Gilroy amending Gilroy City Code Section 16.6-1 of Chapter 16 entitled “Offenses - Miscellaneous” pertaining to permitted games and cardroom wagers. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker X. INTRODUCTION OF NEW BUSINESS A. Introduction of an Ordinance of the City Council of the City of Gilroy Amending the Bicycle Pedestrian Commission Roles and Responsibilities The item was presented by City Administrator Gonzalez. Public comment was opened. Zachary Hilton spoke in support of the adoption of the ordinance. Public comment was then closed. 6.B Packet Pg. 17 Communication: Minutes of the September 17, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 4 City Council Meeting Minutes 09/17/2018 Possible Action: a) Motion to read the ordinance by title only and waive further reading RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Peter Leroe-Muñoz, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker City Clerk Freels read the ordinance by title. Possible Action: b) Motion to introduce and Ordinance of the City Council of the City of Gilroy Amending the Bicycle Pedestrian Commission Roles and Responsibilities RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Council Member SECONDER: Dion Bracco, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker B. Approval of Gilroy Firefighters IAFF Local 2805 Memorandum of Understanding and Salary Schedules for the Period July 1, 2018 Through June 30, 2020 The staff report was presented by Human Resources Director McPhillips. Public comment was opened. Zachary Hilton spoke in support of the agreement. Ron Kirkish thanked the staff of the Fire Department for their services. Public comment was then closed. Possible Action: a) Approve the Memorandum of Understanding between the City and Gilroy Firefighters, IAFF, Local 2805 for the period July 1, 2018 - June 30, 2020; and, RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker Approval of Gilroy Firefighters IAFF Local 2805 Memorandum of Understanding and Salary Schedules for the Period July 1, 2018 Through June 30, 2020 6.B Packet Pg. 18 Communication: Minutes of the September 17, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 5 City Council Meeting Minutes 09/17/2018 Possible Action: b) Adoption of Resolution 2018-42 of the City Council of the City of Gilroy approving the July 1, 2018 and July 1, 2019 salary schedules associated with the Gilroy Firefighters, IAFF, Local 2805 Memorandum of Understanding RESULT: APPROVE [UNANIMOUS] MOVER: Dion Bracco, Council Member SECONDER: Fred Tovar, Council Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker ADJOURN TO THE MEETING OF THE GILROY INDUSTRIAL DEVELOPMENT AUTHORITY Roll Call: Board Members: Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker and Chairperson Velasco XI. GILROY INDUSTRIAL DEVELOPMENT AUTHORITY A. A Resolution of the Board of Directors of the Gilroy Industrial Development Authority Who May Conduct Financial Transactions on Behalf of the Authority The staff report for items A and B was presented by Finance Director Forbis. There were no public comments. Possible Action: Adoption of Resolution GIDA 2018-02 of the Board of Directors of the Gilroy Industrial Development Authority authorizing Officers who may conduct financial transactions and investments on behalf of the Gilroy Industrial Development Authority. RESULT: APPROVE [UNANIMOUS] MOVER: Daniel Harney, Board Member SECONDER: Peter Leroe-Muñoz, Board Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker B. A Resolution of the Board of Directors of the Gilroy Industrial Development Authority Rescinding Resolution 2016-02 and Approving the Participation in the Local Agency Investment Fund and Naming City Officials Authorized to Order Deposits and Withdrawals 6.B Packet Pg. 19 Communication: Minutes of the September 17, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) 6 City Council Meeting Minutes 09/17/2018 Possible Action: Adoption of a Resolution GIDA 2018-02 of the Board of Directors of the Gilroy Industrial Development Authority rescinding Resolution 2016-02 and approving the participation of the Gilroy Industrial Development Authority in the Local Agency Investment Fund and naming City officials authorized to order deposits and withdrawals. RESULT: APPROVE [UNANIMOUS] MOVER: Cat Tucker, Board Member SECONDER: Fred Tovar, Board Member AYES: Velasco, Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker ADJOURN TO THE MEETING OF THE GILROY CITY COUNCIL Roll Call: Council Members: Blankley, Bracco, Harney, Leroe-Muñoz, Tovar, Tucker and Mayor Velasco. XII. CITY ADMINISTRATOR'S REPORTS There were no reports. XIII. CITY ATTORNEY'S REPORTS There were no reports. XIV. CLOSED SESSION There were none. ADJOURNMENT The Council adjourned the meeting at 7:01 p.m. /s/ Shawna Freels, MMC City Clerk 6.B Packet Pg. 20 Communication: Minutes of the September 17, 2018 Regular Meeting (CONSENT CALENDAR (ROLL CALL VOTE)) City of Gilroy STAFF REPORT Agenda Item Title: Opening of Annual Recruitment Period for Boards, Commissions and Committees With Member Terms Expiring December 31, 2018 Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: City Clerk Submitted By: Shawna Freels Prepared By: Suzanne Guzzetta Suzanne Guzzetta Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Customer Service ☐ Enhanced Public Safety RECOMMENDATION Open an eight week recruitment period to fill seats on Boards, Commissions and Committees that will be vacant as of December 31, 2018. BACKGROUND There are 13 Boards, Commissions and Committees with seats that will be vacant as of December 31, 2018. CONCLUSION Staff recommends that Council open a recruitment period for a nine-week period, from October 2, 2018 through December 4, 2018, to compile applications for these pending vacancies. Following the close of the application period, interviews will be scheduled with the City Council at the December 10, 2018 special City Council meeting, and appointments will take place at the December 17, 2018 regular City Council meeting. 6.C Packet Pg. 21 Included is a recruitment flyer with a full listing of these pending vacancies, with the functions and meeting schedules of each of these policy bodies. PUBLIC OUTREACH A thorough public outreach campaign to fill these pending vacancies is planned with flyers being distributed through social media, the City website and electronic newsletters as well as to all of the various partner entities of the City. Attachments: 1. 2019 Annual Recruitment Flyer 6.C Packet Pg. 22 AArrttss && CCuullttuurree CCoommmmiissssiioonn -- 22 sseeaattss ((tteerrmmss eennddiinngg 1122//3311//22002222)) This seven (7) member body advises Recreation Staff and the City Council on matters pertaining to cultural and artistic activities to encourage, promote and stimulate the growth of broad -based arts in the community, and meets the 2nd Tuesday of each month at 5:30 p.m. BBiiccyyccllee PPeeddeessttrriiaann CCoommmmiissssiioonn –– 11 sseeaatt ((tteerrmm eennddiinngg 1122//3311//22002222)) This five (5) member Commission advises the City Council and staff on matters related to bicycl e and pedestrian activities and issues of concern. Meetings are held the 4th Tuesday of the month at 6:00 p.m. BBuuiillddiinngg BBooaarrdd ooff AAppppeeaallss –– 22 sseeaattss ((tteerrmmss eennddiinngg 1122//3311//22002222)) This Board addresses matters pertaining to building and construction and hears all building app eals. The Board is comprised of five (5) people qualified by experience and training, with one public member, and meets as needed. CCoommmmuunniittyy && NNeeiigghhbboorrhhoooodd RReevviittaalliizzaattiioonn CCoommmmiitttteeee –– 44 sseeaattss ((tteerrmmss eennddiinngg 1122//3311//22002222)) This Committee consists of seven (7) members who act in an advisory capacity to the Housing and Community Development Division on matters pertaining to CDBG and HTF funding including studying the needs of the Neighborhood Revitalization Strategy, and making annual recommendations for program funding awards. Meetings are held the 3rd Wednesday of each month at 6:45 p.m. in the Senior Center Meeting Room. HHiissttoorriicc HHeerriittaaggee CCoommmmiitttteeee –– 11 sseeaatt ((tteerrmm eennddiinngg 1122//3311//22002200)) This five (5) member body acts as an advisory board to the City Council and Plan ning Commission on issues relating to the identification, protection, retention and preservation of historic sites and neighborhoods of the City, and meets the 3rd Wednesday of each month at 5:30 p.m. HHoouussiinngg AAddvviissoorryy CCoommmmiitttteeee –– 44sseeaattss ((33 tteerrmmss eennddiinngg 1122//3311//22002200 && 11 tteerrmm eennddiinngg 99//3300//22002200)) One (1) renter; Two (2) resident seats; and One (1) housing industry building/development experience seat This nine (9) member body of community stakeholders is tasked with reviewing housing policies and programs, and making recommendations to staff and the City Council on housing-related matters. Meetings are held quarterly on the 2nd Wednesday of the month at 6:00 p.m. BBooaarrdd aanndd CCoommmmiissssiioonn OOppeenn SSeeaattss AAPPPPLLYY NNOOWW ffoorr 22001199 OOppeenniinnggss!! 6.C.a Packet Pg. 23 Attachment: 2019 Annual Recruitment Flyer (1839 : Annual Recruitment) LLiibbrraarryy CCoommmmiissssiioonn –– 11 sseeaatt ((tteerrmm eennddiinngg 1122//3311//22002222)) Comprised of five (5) members, this Commission serves as an advisory and liaison body to the City Council, staff and the City Librarian on matters concerning the Library , and meets the 2nd Wednesday of the month at 7:00 p.m. OOppeenn GGoovveerrnnmmeenntt CCoommmmiissssiioonn –– 22 sseeaattss ((tteerrmmss eennddiinngg 1122//3311//22002222)) This five (5) member Commission is tasked with oversight in ensuring that citizens of Gilroy are provided with greater access to information to ensure governmental transparency. They advise the City Council and city staff on appropriate ways in which to uphold and enforce Chapter 17A of the City Code, commonly known as the “Gilroy Open Government Ordinance”, and acts as an appeal body for public requests for records if the records are denied by staff. This Commission meets quarterly in the Council Chambers at City Hall. PPaarrkkss && RReeccrreeaattiioonn CCoommmmiissssiioonn –– 22 sseeaattss ((oonnee tteerrmm eennddiinngg 1122//3311//22002222;; oonnee uunneexxppiirreedd tteerrmm eennddiinngg 1122//3311//22001199)) This seven (7) member body advises the City Council, the Planning Commission and staff on matters pertaining to public parks, urban forestry and recreation in the advancement of park and recreation planning and programming. Meetings are held the 3rd Tuesday of each month at 6:00 p.m. PPeerrssoonnnneell CCoommmmiissssiioonn –– 22 sseeaattss ((tteerrmmss eennddiinngg 1122//3311//22002222)) The Personnel Commission is a five (5) member body that advises on and reviews job descriptions and classification recommendations for job positions, and serves as a neutral body to hear appeals of disciplinary matters. Regular meetings are held the 2nd Monday of each month at 5:30 p.m. PPhhyyssiiccaallllyy CChhaalllleennggeedd BBooaarrdd ooff AAppppeeaallss –– 11 sseeaatt ((tteerrmm eennddiinngg 1122//3311//22002222)) Comprised of five (5) members, this body conducts hearings regarding enforcement of public accommodations for the physically challenged, and discusses items of interest to the physically challenged. Meetings are held at 10:00 a.m. on the 2nd Tuesday of the months of January/April/July/October. PPllaannnniinngg CCoommmmiissssiioonn –– 22 sseeaattss ((tteerrmmss eennddiinngg 1122//3311//22002222)) This seven (7) member body acts as an advisory body to the Council in the review of planning applications for land use entitlements including subdivisions, planned unit developments, zone changes, conditional use permits and variances, and participates in comprehensive planning studies. Meetings are held the 1st Thursday of each month at 6:30 p.m. PPuubblliicc AArrtt CCoommmmiitttteeee –– 11 SSeeaattss ((tteerrmm eennddiinngg 1122//3311//22002222)) Comprised of seven (7) members, this committee works in an advisory capacity to the Arts and Culture Commission in the development of public art to create an enhanced visual art environment within the community. The Committee meets the 4th Wednesday of the month at 5:30 p.m. Applications are available online www.cityofgilroy.org and at City Hall The City Council will interview applicants the evening of Monday, December 10, 2018 at 6 p.m. in the City Council Chambers at City Hall, 7351 Rosanna Street. Applications may be submitted to: shawna.freels@cityofgilroy.org or suzanne.guzzetta@cityofgilroy.org, or by mail to: City Clerk’s Office, 7351 Rosanna Street, Gilroy, CA 95020, and must be received by Tuesday, December 4, 2018 at 5:00 p.m. Call (408) 846-0204 with questions. 6.C.a Packet Pg. 24 Attachment: 2019 Annual Recruitment Flyer (1839 : Annual Recruitment) City of Gilroy STAFF REPORT Agenda Item Title: Reduction of the Faithful Performance and Payment Security Bonds for Back-Bone Improvements, Property Improvement Agreement No. 2014-01, Hecker Pass East Cluster Tract 10220 Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: Public Works Department Submitted By: Girum Awoke Prepared By: Girum Awoke Strategic Plan Goals ☐ Fiscal Stability  Downtown Revitalization ☐ Economic Development ☐ Customer Service ☐ Enhanced Public Safety RECOMMENDATION Approve the reduction of the faithful performance and payment security bonds for the Hecker Pass East Cluster Tract No. 10220 back-bone improvements, Property Improvement Agreement No. 2014-01. BACKGROUND The City of Gilroy currently has several land development projects at various stages of development. One of the two large specific plan areas, the Hecker Pass Specific Plan area, has recently completed substantial amounts of improvements. In an effort to allow the opening and utilization of completed public areas and amenities, Gilroy City Code Chapter 21, Article 3, Section 21.81, allows the City Council to authorize a reduction of bonds/funds equal to the estimated cost of the completed portion of the improveme nts. The applicant for the Hecker Pass East Subdivision received Master Plan, Tentative Map and Architectural and Site approval of a Planned Unit Development to develop the proposed project site on November 4, 2013 [Ref: Resolution No. 2013 -43, TM 13-02]. 6.D Packet Pg. 25 The approvals were to subdivide approximately 112 acres into 186 single-family residential lots; eight-acres for a linear park, the Uvas Creek class I bike path and a detention basin; three parcels south of Uvas Creek to be dedicated as permanent open space; and three parcels to remain in agricultural production with the Hecker Pass Class I bike path along its northerly border. Architectural and Site (A/S 13-06) plans were also approved for the planned unit development review of the 186-lot single-family subdivision. Three Parcel Maps were recorded with Santa Clara County that split each of the three lots to designate the Agricultural Preserve, the area for the Heckler Pass East subdivision and the area for the Uvas Creek Park Preserve south of Uvas Creek. In 2014, Meritage Homes obtained Council approval for the Tract 10220, Property Improvement Agreement (PIA) No. 2014-01, which is one of the six tracts associated with the Hecker Pass Specific Plan area. Tract 10220 included four major areas of improvements, each with separate bonds, as shown in Table A below. In 2017, Meritage Homes obtained Council approval for acceptance of improvements of the completed Santa Teresa/3rd Street roundabout. In 2018, Meritage also obtained Council approval for acceptance of improvements of the completed in-tract improvements. These acceptance of improvements represents two of the four areas of the improvements for this project, as shown in Table A below. The Faithful Performance Bonds and the Payment Bonds for each of these two were reduced to a 10% Maintenance Bond, and the developer also paid plan check and inspection fees. DISCUSSION Chapter 21, Article III, Section 21.81 of the City Code allows the City Council to authorize the reduction in the payment and performance bonds the builder provided prior to the Property Improvement Agreements being accepted by Council. The amount of the bond reduction is consistent with the amount of work completed at the time of request. A maintenance bond in the amount of 10% of the construction cost ensures that defective work or repair needs will be addressed during the one-year maintenance warranty period. The developer, Meritage Homes of California, Inc., a California corporation, requests a reduction of the back-bone improvements portion of Tract 10220’s Faithful Performance and Payment Bonds to a Maintenance Bond which is 10% of the bond value for the back-bone improvements bond, reducing it from the original $8,540,960 to $854,096. The original security provided for 100% of the estimated construction cost and payment for back-bone improvements. The back-bone improvements consist of new streets, grading, curb, gutter, sidewalk, utilities, landscape, and electrical lighting. The Tract 10220, Property Improvement Agreement (PIA) No. 2014-01, is one of the six tracts associated with the Hecker Pass Specific Plan area and included this bond requirement, along with three other bond requirements, as shown in Table A below. 6.D Packet Pg. 26 The project is currently asking for acceptance of improvements and bond reduction for the back-bone improvements (Item 3 in Table A below). The following improvements listed in the table below were required under Property Improvements Agreement No. 2014-01: Item No. Table A – Improvements for Tract 10220 Bond Amount Complet e Y/N* 1. Hecker Pass/ Autumn Drive roundabout & bike trail along Hecker Pass (future council approval request):  Roundabout % Complete: 0% complete  Bike Trail % Complete: 0% complete $1,300,000 N 2. Santa Teresa/3rd Street roundabout (previously Council approved) $1,810,000 Y 3. Remainder of back-bone infrastructure (item for this Council approval)*  Street Utilities % Complete: 100%  Street Construction % Complete: 100%  Street and Park Landscaping % Complete:100% $8,540,960 Y 4. In-Tract improvements (previously Council approved) $5,966,562 Y The back-bone improvements have been completed and inspections were conducted by the City of Gilroy. All punch list items have been completed and City inspectors have approved the construction. Currently, the applicant is working on completing the remainder of the improvements required by PIA No. 2014-01 by acquiring a Caltrans permit to begin the construction of the roundabout at Hecker Pass and Autumn and a bike trail along Hecker Pass. The project’s actual improvement costs to date of the back-bone improvements have been reviewed to ensure that the Maintenance Security amount covers any anticipated issue with the installed improvements. ALTERNATIVES Should Council decide not to approve the bond reduction , the Builder will be required to maintain full bonding in the amount of 100% of the Construction Cost for payment and 100% of the Construction Cost for Performance. FINANCIAL IMPACT 6.D Packet Pg. 27 There are no financial impacts with this action. Attachments: 1. Vicinity Map 2. Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 6.D Packet Pg. 28 6.D.a Packet Pg. 29 Attachment: Vicinity Map (1803 : Acceptance of Hecker Pass East Cluster Back-Bone Improvements) RECORDING REQUESTED BY: City of Gilroy WHEN RECORDED, MAIL TO: Shawna Freels City of Gilroy 7351 Rosanna Street Gilroy, CA 95020 DOCUMENT: w2w6207i 5 Pages: as o REG4NA ALCOMENDRAS SANTA CLARA COUNTY RECORDER Recorded at the request of Recording Service SPACE ABOVE THIS LINE FOR RECORDER'S USE) Property Improvement Agreement No. 2014 -01 Hecker Pass East Cluster— Tract No. 10220 APNs: 810 -21 -001, 810 -21 -003, and 810 -21 -007 Meritage Homes Corp. Syngenta Property RDE # 006 6/13/2014 10:53 AM 1- 3-25-14 6.D.b Packet Pg. 30 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- PROPERTY IMPROVEMENT AGREEMENT RESIDENTIAL AGREEMENT FOR EXTENSIONS OF WATER DISTRIBUTION SYSTEMS: IMPROVEMENT OF STREETS: INSTALLATION OF SEWERS, STORM DRAINS AND OTHER PUBLIC WORKS FACILITIES Property Improvement Agreement No. 2014 -01 This Property Improvement Agreement ( "Agreement") is made and entered into this 5th day of May, 2014, by and between the City of Gilroy, a municipal corporation, herein called the "City," and Meritage Homes; a California corporation, herein called the "Developer ". WHEREAS, a final map of subdivision, record of survey or building permit (Site Clearance) application has now been submitted to the City for approval and acceptance, covering certain real estate and property improvements known as and called: Hecker Pass —East Cluster, Tract No 10220 APNs: 810 -21 -001, 810 -21 -003, and 810 -21 -007, a legal description of which is attached hereto and incorporated herein as Exhibit "A" (the "Property "), and as described in the project improvement plans entitled Tract No. 10220 Hecker Pass — East Cluster. WHEREAS, the Developer is the beneficial owner of the property under a contract of sale and also those properties owned by Syngenta require certain utilities and public works facilities in order to service the Property under the minimum standards established by the City and, WHEREAS, the City, by and through its City Council, has enacted certain Codes, Ordinances and Resolutions and certain Rules and Regulations have been promulgated concerning the subject matter of this Agreement and, WHEREAS, the City has certain responsibilities for maintenance and operation of such utilities and public service facilities after acceptance by City, and for providing the necessary connecting system, general plant and appurtenances, and the City is agreeing to discharge those responsibilities, provided that Developer has faithfully and fully complied with all of the terms, covenants, conditions to be performed by Developer pursuant to this Agreement. NOW THEREFORE, in consideration of the foregoing premises and in order to carry on the intent and purpose of said Codes, Ordinances, Resolutions and Regulations, it is agreed by and between the parties as follows: SECTION 1 That all Codes, Ordinances, Resolutions, Rules and Regulations and established policies of the City and the laws of the State of California and the United States of America concerning the subject matter of this Agreement are hereby referred to and incorporated herein to the same effect as if they were set out at length herein. Said Codes, Ordinances, Resolutions, Rule and Regulations include, but are not limited to, the following: the Code of the City of Gilroy, the current Zoning Ordinance, and the currently adopted Uniform Building Code. 2- 3 -25 -14 6.D.b Packet Pg. 31 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- SECTION 2 The Developer agrees: a. To perform each and every provision required by the City to be performed by the Developer in each and every one of said Codes, Ordinances, Resolutions, Rules and other Regulations and to comply with the foregoing and all applicable laws. b. To grant to the City without charge, free and clear of encumbrances, any and all easements and rights of way in and to the Property necessary for the City in order that its water, electricity, and/or sewer lines in or to said Property may be extended. c. To indemnify, defend with counsel of City's choice and hold the City free and harmless from all suits, fees, claims, demands, causes of action, costs, losses, damages, liabilities and expenses including without limitation attorneys' fees) incurred by City in connection with (i) any damage done to any utility, public facility or other material or installation of the City on said Property which the Developer or any contractor or subcontractor of the Developer, or any employee of the foregoing, shall do in grading or working upon said Property; or (ii) arising or resulting directly or indirectly from any act or omission of Developer or Developer's contractors, or subcontractors, or any employee of the foregoing in connection with the work performed by them in connection with this Agreement, including without limitation all claims relating to injury or death of any person or damage to any property. d. To construct and improve all public works facilities and other improvements described in this Agreement and the improvement plans submitted to the City of Gilroy in furtherance of this Agreement on file with the City of Gilroy. All construction and improvements shall be completed in accordance with all standards established in the Codes, Ordinances, Resolutions, Rules and Regulations, all applicable laws and this agreement, and in accordance with the grades, plans, and specifications approved by the City Engineer. Developer shall furnish two good and sufficient bonds, a Payment Bond on a form provided by the City and a Faithful Performance Bond, both of which shall be secured from a surety company admitted to do business in California. Each bond shall set forth a time period for performance by the contractor of its obligations and the terms and conditions on which the City may obtain the proceeds of the bond. The Faithful Performance Bond shall be in an amount not less than one hundred percent (100 %) of the total estimated amount payable for the improvements described in this Agreement, and shall secure payment to City and the Developer of any loss due to the default of the contractor or its inability or refusal to perform its contract. The performance bond shall by its terms remain in full force and effect for a period of not less than one year after completion of the improvements by Developer and acceptance of the improvements by City, to guarantee the repair and replacement of defective material and faulty workmanship. Upon completion of the improvements by Developer and acceptance of the improvements by City, Developer may substitute for the performance bond securing maintenance described above, a separate maintenance bond issued by an admitted surety in the amount of ten percent (10 %) of the total contract price of the improvements (provided that the amount of said bond shall not be less than One Thousand Dollars ($1,000) to cover the one -year maintenance period. 3- 3-25-14 6.D.b Packet Pg. 32 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- The Payment Bond shall be in an amount not less than one hundred percent (100 %) of the total estimated amount payable for the improvements described in this Agreement. The Payment Bond shall secure the payment of those persons or entities to whom the Developer may become legally indebted for labor, materials, tools, equipment or services of any kind used or employed by the contractor or subcontractor in performing the work, or taxes or amounts to be withheld thereon. The Payment Bond shall provide that the surety will pay the following amounts should the Contractor or a Subcontractor fail to pay the same, plus reasonable attorneys' fees to be fixed by the court if suit is brought upon the bond: (1) amounts due to any of the persons named in California Civil Code Section 9100; (2) amounts due under the Unemployment Insurance Code with respect to work or labor performed for the improvements described in this Agreement; and (3) any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and Subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to the work and labor. The Payment Bond shall, by its terms, inure to the benefit of any of the persons named in Civil Code Section 3181 so as to give a right of action to those persons or their assigns in any suit brought upon the bond. Simultaneously with the submission of its building permit application (Site Clearance), the Developer shall submit the following for both the surety that furnishes the Payment Bond and the surety that furnishes the Faithful Performance Bond: (1) a current printout from California Department of Insurance's website (www.insurance.ca.gov) showing that the surety is admitted to do business in the State; or (2) a certificate from the Clerk of the County of Santa Clara that the surety's certificate of authority has not been surrendered, revoked, canceled, annulled, or suspended or in the event that it has, that renewed authority has been granted. e. Except as otherwise expressly provided in this Agreement, all plan check and inspection fees which are payable by Developer pursuant to the attached comprehensive fee schedule are due and payable to the City prior to Council approval of the final map of the subdivision. Upon approval of the record of survey or the building permit covering the real estate to be improved and before any work is done therein, the Developer shall pay to the City all other sums payable by Developer pursuant to the attached comprehensive fee schedule. f. At all times during the term of this Agreement and until the improvements constructed by Developer are accepted by City, Developer shall, at no cost to City obtain and maintain (a) a policy of general liability and property damage insurance in the minimum amount of One Million Dollars 1,000,000), combined single limit for both bodily injury and property damage; (b) workers' compensation insurance as required by law; and (c) broad form "Builder's Risk" property damage insurance with limits of not less than 100% of the estimated value of the improvements to be constructed by Developer pursuant to this Agreement. All such policies shall provide that thirty (30) days written notice must be given in advance to City prior to termination, cancellation or modification. The insurance specified in (a) above shall name City as an additional insured and the insurance specified in (c) shall name City as a loss payee, and shall provide that City, although an additional insured or loss payee, may recover for any loss suffered by reason of the acts or omissions of Developer or Developer's contractors or subcontractors or their respective employees. Developer hereby waives, and Developer shall cause each of its contractors and subcontractors to waive, all rights to recover against City for any loss or damage arising from a cause covered by the insurance required to be carried pursuant to this Agreement or actually carried by Developer in connection with the work described in this 4- 3-25-14 6.D.b Packet Pg. 33 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- Agreement, and will cause each insurer to waive all rights of subrogation against City in connection therewith. All policies shall be written on an occurrence basis and not on a claims made basis and shall be issued by insurance companies acceptable to City. Prior to commencing any work pursuant this Agreement, Developer shall deliver to City the insurance company's certificate evidencing the required coverage, or if required by City a copy of the policies obtained. SECTION 3 That all the provisions of this Agreement and all work to be done pursuant to the terms of this Agreement are to be completed to City's satisfaction within one year from and after the date and year of this Agreement first above written. Developer shall maintain such public works facilities and other improvements described in this Agreement at Developer's sole cost and expense at all times prior to acceptance by City in a manner which will preclude any hazard to life or health or damage to property. SECTION 4 That the faithful and prompt performance by the Developer of each and every term and condition contained herein is made an express condition precedent to the duty of the City to perform any act in connection with this transaction, and the failure, neglect or refusal of the Developer to so perform, or to pay any monies due hereunder when due shall release the City from any and all obligations hereunder and the City, at its election, may enforce the performance of any provision herein, or any right accruing to the City or may pursue any remedy whatsoever it may have under applicable laws or the Codes, Ordinances, Resolutions, Rules and Regulations of the City, in the event of any such default by Developer. SECTION 5 That this Agreement, including without limitation the general stipulations outlined in Section 6 below, is an instrument affecting the title or possession of the real property and runs with the land. Except as expressly provided in the second sentence of Item 20 of the general stipulations set forth in Section 6 below (relating to the payment of reimbursement to the original Developer named in this Agreement), all the terms, covenants and conditions herein imposed shall be binding upon and inure to the benefit of City, Developer, the successors in interest of Developer, their respective successors and permitted assigns and all subsequent fees owners of the Property. The obligations of the Developer under this Agreement shall be the joint and several obligations of each and all of the parties comprising Developer, if Developer consists of more than one individual and/or entity. Upon the sale or division of the Property, the terms of this Agreement shall apply separately to each parcel and the fee owners of each parcel shall succeed to the obligations imposed on Developer by this Agreement. SECTION 6 That the following general stipulations shall be completed subject to the approval of the Public Works Director /City Engineer. 1. In accordance with Tentative Map 13 -02 approval, condition 15, to ensure the creation of the Uvas Creek Linear Park and Uvas Creek Park Preserve, irrevocable offers of dedication to the city of Gilroy shall be required and obtained from property owners of land within the Hecker Pass Specific Plan that lies within the Linear Park or Park Preserve south of Uvas Creek, the parcels 5- 3-25-14 6.D.b Packet Pg. 34 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- located between Cobblestone Court and Isabella Way and the proposed detention basins which are to be integrated into the park. Parcels E, D and S as identified on the Final Map are to be maintained by the CFD. Such dedication shall be made prior to the earlier of (a) prior to or concurrent with the first discretionary approval for projects for which no map is required; or (b) prior to or concurrent with final/or parcel map approvals. 2. In accordance with Tentative Map 13 -02 approval, condition 19, the Developer shall dedicate the 3 -acre neighborhood park to the City and the park will be built by the Developer prior to issuance of a building permit for the 150'' residence within the Hecker Pass Special Plan Area. 3. As a condition of recordation of the Final Map and after City approval of the Final Map, the Developer shall pay the City $250,000.00, which is the 2nd installment of the Public Benefit Fee. The 1st installment funds, in the amount of $50,000 have been paid by the Developer. The 2nd installment funds will be used by the Developer to design and construct the 3rd Street traffic calming measures between Isabella Way and Uvas Drive including a roundabout at the intersection of 3rd Street and Santa Teresa Boulevard. The $2,000,000 Public Benefit Fee will be deposited into a trust account that will be used to reimburse the developer via progress payments that reflect the completion of the 3rd Street improvements and upon receipt of the Yd installment funds as they become available. The Yd installment, in the amount of $1,700,000, is paid with the approval of the next Final Map per the Development Agreement for the Hecker Pass Specific Plan Area. At completion of the 3rd Street improvements the Traffic Improvement Fund (TIF) will reimburse an amount up to $300,000 over the $2,000,000 Public Benefit Fee needed to complete the 3rd street improvements in accordance with the Section 6.20. 4. The Developer will pay an additional $60,000.00 towards the Village Green traffic calming improvements that will: widen and install new sidewalk, curb and gutter along 3rd Street between Santa Teresa and the west side of Isabella Way; install high visibility flashing lights at the 3rd Street and Isabella Way intersection; improve the pedestrian path to the widened 3rd Street sidewalk; and, install a horseshoe pit and pathway. 5. Concurrent with construction of the subdivision's backbone utilities will be the construction of a new recycled water main along Cobblestone Court/EVA (Hecker Pass Road to 3rd Street) and along 3rd Street from Isabella Way and the new 3rd Street roundabout at Autumn per SCVWD. SCVWD will reimburse the difference in cost between the constructed recycled water main and the Master Plan pipe size. 6. The Developer will provide necessary funding for a Class I bike path along the north side of Uvas Creek between its current western terminus near Isabella Way and the new 3rd Street roundabout. The Developer will rough grade and install the bike path aggregate base and the City will install the final paving. 7. The Developer will provide a concrete split -rail fence along the north and south side of the Uvas Creek Bike Path. 8. In accordance with Tentative Map 13 -02 approval, condition 27, prior to issuance of the 75`h 6- 3-25-14 6.D.b Packet Pg. 35 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- residential building permit within the Hecker Pass Special Plan Area, construct the intersection of Hecker Pass Highway and Autumn Drive together with necessary acceleration and deceleration lanes along the Highway, travel lanes, turn lanes and a roundabout will be built and operational. Should State approval of this intersection be delayed, the Developer may use Lone Oak Lane after issuance of the 75h residential building permit within the Hecker Pass Special Plan Area. 9. In accordance with Tentative Map 13 -02 approval condition 28, prior to issuance of the 150th residential building permit, the portions of Hecker Pass Highway outside the intersection will be improved by constructing a Class I bike path constructed concurrently with the Hecker Pass (SR 152) and Autumn Drive round - about. The bike path will be constructed along the south side of the tree line bordering Hecker Pass Road between the new roundabout at Autumn Drive and the east side of Parcel B, Parcel Map 858 -M -48 (church property). An arborist report will be prepared for the trees bordering the south side of Hecker Pass Road to establish their condition and to recommend pruning and maintenance. The arborist report will be prepared concurrent with the design of the bike. trail. All removed trees will be replaced with 15- gallon minimum sized Cedar trees at a 4 to 1 ratio and will be planted along both sides of the bike. path as directed by the City Engineer. 10. The Developer will provide a concrete split -rail fence along the north side of the Hecker Pass Bike Trail. Developer will also provide agricultural security fencing similar in design to the fencing currently installed along the north side of the developments' Syngenta property. The location of the fence along the south side of the trail will require a variance as was required for Syngenta property agricultural security fencing. Additional screening at the fencing will not be allowed as it is a view corridor. 11. Prior to issuance of the 250th residential building permit within the Hecker Pass Special Plan Area, all overhead utilities and poles will be removed along Hecker Pass Road. 12. Locate and properly dispose of any wells or reinstall agricultural wells to nearby agricultural property, septic tanks and underground fuel storage facilities. NOTE: The capping or reinstallation of any well will require inspection and/or approval by the Santa Clara Valley Water District. 13. Schedule the construction of improvements along existing public roads so that the work affecting vehicular traffic is completed with a minimum interruption to traffic. 14. All work within the public right -of -way shall be subject to the approval of the Public Works Director /City Engineer. 15. Before issuance of any building permit and construction utilizing combustible materials may proceed, an all- weather access must be provided to within 150 feet of the building site; and at least one in- service fire hydrant must be available within 150 feet of each portion of the site wherein this construction is to take place. The all - weather road is subject to the approval of the City Engineer. Location of the fire hydrants will be determined by the Fire Chief. 16. All work shall be coordinated so that the existing residents on all adjacent streets have access to their properties. 17. Off -site public improvements shall be installed per the approved Improvement Plans. 7- 3-25-14 6.D.b Packet Pg. 36 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- 18. Bonding, as required by Section 2.d of this agreement, will be accepted for each of five segments of the project as follows: A. $1,300,000 Hecker Pass /Autumn Drive roundabout & bike trail along Hecker Pass, B. $1,810,000 Santa Teresa/3`d Street roundabout, C. $8,540,960 Remainder of back -bone infrastructure, D. $5,966,562 In -Tract improvements, 19. The Developer shall provide to the City of Gilroy electronic files, in a format acceptable to the City (PDF, DWG format, AutoCAD 2004 maximum) of the final map, tract map and /or parcel map, improvement plans, and record drawings. 20. If there are any reimbursements payable to the Developer, they must be specifically identified in this Agreement. Any such .reimbursements shall be payable to the original Developer named in this Agreement above, and shall not inure to the benefit of any subsequent owners of all or any portion of the Property. All reimbursements payable to Developer shall be subject to the City's reimbursement policies and ordinances in effect from time to time, including without limitation any expiration dates identified in such policies and ordinances. In addition to any other conditions, requirements and limitations set forth in the City's reimbursement policies and ordinances from time to time, (i) in no event shall any reimbursements be payable to Developer if City determines in its sole and absolute discretion from time to time that there are not sufficient reserves then on hand in the specific reimbursement fund from which Developer's reimbursement is payable, over and above any amounts anticipated to be required to be expended from such reimbursement fund, which reserves, at a minimum, are equal to at least half of the remaining average yearly anticipated expenditures of such reimbursement fund as determined by City from time to time; (ii) City may, in its sole and absolute discretion, make partial reimbursement payments to Developer in yearly increments, as determined by City; and (iii) City may defer payments in any given year if projects deemed by City to be of high importance are determined by City, in its sole and absolute discretion, to be warranted or necessary, and the funds in such reimbursement fund are designated by the City for use on such projects of high importance. Reimbursements payable to Developer, subject to the terms and conditions of this Agreement and the City's reimbursement policies and ordinances in effect from time to time. SECTION 7 That the attached Development Cost Schedule enumerates all fees and their extensions. TOTAL AMOUNT DUE CITY $ 924,778.27 (Minimum, actual amount to be determined) 8- 3-25-14 6.D.b Packet Pg. 37 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- CITY OF GILROY By: Thom is J. Haglund CiMd*strator Date: ATTEST APPROVED AS TO FORM: Linda A. Callon, City Attorney DEVELOPER: By: q1"' Name: k Title: 7w06 a c S Qc -' KAe T+'%c CA.,'="C -. Date F\A" APPROVAL BY SYNGENTA FLOWERS, INC. a Florida corporation; By: Name: Title: Date: By: Name: Title: Date: NOTE: If Developer and /or Owner are a corporation, the complete legal name and corporate seal of the corporation and the corporate titles of the persons signing for the corporation shall appear above. ATTACH EXHIBIT A - LEGAL DESCRIPTION] ATTACH CURRENT NOTARY FORM(S)] 9- 3-25-14 6.D.b Packet Pg. 38 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT State of California County of Sjano On 200I1-A before me, Date personally appeared Place Notary Seal Above Name(s) of CML CODE § 1189 who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITN my hand I seal. Signature: Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Corporate Officer — Title(s): Individual Partner — Limited General Attorney in Fact Trustee Guardian or Consery r Other: Signer Is Representing: Number Signer Name: iSCorporate Officer — Title(s): Individual Partner — Limited 1-1 General Top of thumb here Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: k9 [u1u National Notary Association • NationalNotary.org • 1- 800 -US NOTARY (1- 800- 876 -6827) Item #5907 REBECCA A. GODDARD Commission # 1995642 Notary Public - California aZ .P Z Solano County My Comm. Expires Oct 27, 2016 J Place Notary Seal Above Name(s) of CML CODE § 1189 who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITN my hand I seal. Signature: Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Corporate Officer — Title(s): Individual Partner — Limited General Attorney in Fact Trustee Guardian or Consery r Other: Signer Is Representing: Number Signer Name: iSCorporate Officer — Title(s): Individual Partner — Limited 1-1 General Top of thumb here Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: k9 [u1u National Notary Association • NationalNotary.org • 1- 800 -US NOTARY (1- 800- 876 -6827) Item #5907 6.D.b Packet Pg. 39 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT State of California County of sa rl a C Q fa CML CODE § 1189 On SVI>'tt° 5 1 Z01 y before me, C,Y j ra E . / in VG ry RAW _ Date Here Insert Name and Title of the Office personally appeared T no`niG 5 Q n 1 tA r1 Name(s) of Signer( who proved to me on the basis of satisfactory evidence to be the personM whose name(g) is /ar6 subscribed to the within instrument and acknowledged to me that he /sX446y executed the same in his /bc5`r'/tWr authorized capacity(jet), and that by his /Wttdir signatureW on the instrument the personX, or the entity upon behalf of which the personS,s') acted, executed the instrument. SANDRA E. NAVA Commiaaion * 1908181 1 certify under PENALTY OF PERJURY under theNotaryPublic - C&MOrnia y Santa Clara County - laws of the State of California that the foregoing COMM E rea Nov 11. 2014 paragraph is true and correct. WITNESS my hand and official seal. Signature: F_ Place Notary Seal Above Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: P r cQe r - =wie r oye rn e ni Document Date: Number of Pages: Signer(s) Other Than Named Above: 1:,nrr4 &rtiinfi. Sc-ott r) e- Capacity(ies) Claimed by Signer(s) Signer's Name: Corporate Officer— Title(s): Individual Partner — Limited General Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: RIGHT THUMBPRINT OF SIGNER Signer's Name: Corporate Officer — Title(s): Individual Partner — Limited General Top of thumb here Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing 2010 National Notary Association - NationalNotary.org • 1- 800 -US NOTARY (1.800- 876 -6827) Item #5907 6.D.b Packet Pg. 40 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- SECRETARY'S CERTIFICATE MERITAGE HOMES OF CALIFORNIA, INC. 1, C. Timothy White, do hereby certify that I am the duly appointed Executive Vice President — Secretary and General Counsel of Meritage Homes of California, Inc., a California corporation (the "Company "). I also do hereby certify that Barry Grant is the Division President of the Northern California Division of the Company, and is authorized by and on behalf of the Company to execute documents necessary or appropriate relating to his position as the Company's Division President, including, but not limited to, documents, contracts, and agreements for: i) the sale of completed homes (attached and detached), including deeds, closing statements, escrow instructions, HUD statements and forms, and related closing documents and instructions; (ii) the acquisition of real property, including land acquisition contracts, purchase contracts, option contracts, and related ancillary documents (such as deeds, closing documents and instructions); (iii) land planning and development, such as easements, declarations of covenant, conditions and restrictions /condominium declarations, joint development agreements, development agreements; and (iv) general and other contracts and agreements with subcontractors, vendors, service providers, and other third parties in the ordinary course of business. Dated: January 31, 2014 By: Name: C. Timothy White Title: Executive Vice President — Secretary and General Counsel STATE OF ARIZONA ) ss. COUNTY OF MARICOPA ) The foregoing Certificate was acknowledged before me this 31s' day of January, 2014, by C. Timothy White, Executive Vice President — Secretary and General Counsel of Meritage Homes of California, a California corporation, on behalf thereof. TERI KINZLE Notary Public - Arizona Maricopa County My Comm. Expires Jul 22, 2017 Not Public 6.D.b Packet Pg. 41 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- CITY OF GILROY Thomas J. Haglund City Administrator Date: ATTEST: Shawna Freels, City Clerk APPROVED AS TO FORM: DEVELOPER: By: Name: Title: Date Linda A. Callon, City Attorney APPROVAL SYNGE A FLOWERS, INC. a Florida corporation; By: Name: Title: /'P i ti P Yr Flo Date: Mel - By: Name: Title: Date: NOTE: If Developer and /or Owner are a corporation, the complete legal name and corporate seal of the corporation and the corporate titles of the persons signing for the corporation shall appear above. ATTACH EXHIBIT A — LEGAL DESCRIPTION] ATTACH CURRENT NOTARY FORM(S)] 9- 3-23-14 6.D.b Packet Pg. 42 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE is:. l: State of California County of 1; 66_ ffyck On fflov before me, L UtV` Pa Date U_&) Here insser . Name and Title of the O er personally appeared `"' ` 1 V ` _ Name(s) of Signer(s) ELIZABETH F. CARR Commission # 1948416 i Notary Public - California DSantaClaraCounty My Comm. Expires Aug 15. 2015 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my ha d and ffici seal. Signature: S nature of Notary Public OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached ume I p Title or Type of Document: r W n Document Number of Pages: rs Other Than Named Above: Signe Capacity(ies) Claimed by Signer(s) Signer's Name: Corporate Officer — Title(s): Partner — Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: Date: Signer's Name: Corporate Officer — Title(s): Partner — Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: v:.'ri -ens -m '.v a. -ei '.v:'m '.v.- .v.'+Y:''.'y '':'„ 'riy - ' ' i,: . '-. sii- i G'. v:'.' S: y 4 ..'y.- 4.'.`..yt.. 6.D.b Packet Pg. 43 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- LEGAL DESCRIPTION FOR TRACT 10220, HECKER PASS All that real property situated in the City of Gilroy, County of Santa Clara; State of California, described as follows: Being all of "Parcel 2" as shown on the Parcel Map filed April 18, 2014 in Book 871 of Maps, at Pages 17 through 20, Records of Santa Clara County, California. Containing 10.909 acres, more or less. Being all of "Parcel 2" as shown on the Parcel Map filed April 18, 2014 in Book 871 of Maps, at Pages 21 and 22, Records of Santa Clara County, California. Containing 13.529 acres, more or less. Being a portion of "Parcel A" as shown on the Parcel Map filed July 13, 1973 in Book 326 of Maps, at Page 35, Records of Santa Clara County, California, more particularly described as follows: Commencing at a point in the centerline of Hecker Pass Highway, said point being the northeasterly comer of said "Parcel A "; thence along the east line of said "Parcel A ", S00 007'31 "W, a distance of 869.45 feet to the Point of Beginning; thence continuing along said east line, S00 °07'31 "W, a distance of 1;04.8.75 feet; thence leaving said east line, S420061 7"W, a distance of 166.35 feet; thence N76 034'58 "W, a distance of 407.32 feet; thence N60 040'48 "W, a distance of 195.37 feet; thence N2501 0'02"W, a distance of 301.88 feet to the west line of said "Parcel A "; thence along said west line, N00 °16'09 "W, a distance of 669.13 feet; thence leaving said west line, S89 052'39 "E, a distance of 703.81 feet to the beginning of a non tangent curve to the left, of which the radius point lies N00 007'31 "E, a radial distance of 57.00 feet; thence easterly along said curve, through a central angle of 23 °1523 ", a distance of 23.14 feet; thence N66 052'08 "E, a distance of 93.06 feet to the Point of Beginning. Containing 18.939 acres, more or less. END OF DESCRIPTION. 6.D.b Packet Pg. 44 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- ENCOMPASS NO: DATE: NUMBER- PROJECT LOCATION: PARCEL NUMBER: OW NER/DEVELOPER: MAILING ADDRESS: TELEPHONE NO: PREPARED BY: E1 Account No. Key Code 100 - 2601 -0000 -3625 4904 100 - 2601 -0000 -3605 4702 420 - 2600 -0000- 3660 4501 432 - 2600 -0000 -3660 3301 433 - 2600 -0000 -3660 4905 435 - 2600 -0000 -3660 4509 436 - 2600 -0000- 3660 4510 440- 2600 -0000- 3660 4515 720 - 0433 -0000 -3620 2202 801-2601 -PW DO-3899 4703 801 - 2601 -PWDO -3899 4703 5/62014 11:40 AM CITY OF GILROY PUBLIC WORKS DEPARTMENT ENGINEERING DIVISION COST ESTIMATE EFFECTIVE 7/1/2013 Revised: Revision Number. 29- Apr -14 Revision By: Received 01/30/2014 South of Hecker Pass Highway and West of Third Street 810 - 20-001, -003, -007 Meritage Horses 1671 East Monte Vista Avenue, Suite 214, Vacaville, CA 95687 707) 359 -2017 Claudia Moran - Garcia / Jim Maestri Fee: Credits: Amount Due: Account Description Paid on Invoice # 15,930.00 15,930.00 Special Public Works Sery 1,270,601.76 $506,975.00 763,626.76 Eng Plan Check & Insp 38,434.68 38,434.68 Storm Development Fee 11,890.00 11,890.00 Str Tree Development Fee DEFERED TO 1,503,624.00 FINAL Traffic Impact Fee DEFERED TO 1,075,452.00 FINAL Sewer Development Fee DEFERED TO 323,082.00 FINAL Water Development Fee DEFERED TO 2,636,550.00 FINAL Public Facility Fee 94,896.83 94,896.83 Const Water Use Fee 0.00 0.00 Reimbursements 0.00 0.00 Other Reimbursements Total 924,778.27 Payment Bond Amount for all improvements $15,807,522 Pa, Performance Bond Amount for all improvements $15,807,522 Performance Bond $15,807,522 G: \COMDEV\ENGINEERING \DEVELOPMENT PROJECTS \FEES \Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1 Page 1 6.D.b Packet Pg. 45 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- 516r2014 11:40 AM CITY OF GILROY COMMUNITY DEVELOPMENT DEPARTMENT ENGINEERING DIVISION COST ESTIMATE ALL PUBLIC FACILITY, SEWER, WATER & TRAFFIC FEES ARE DEFERED ENCOMPASS NO: E1 DATE: NUMBER: PROJECT LOCATION: PARCEL NUMBER: OWNERIDEVELOPER: MAILING ADDRESS: TELEPHONE NO: PREPARED BY: 29-Apr -2014 FINAL ENGINEERING COST SCHEDULE TYPE: COST ESTIMATE ? (YI PLAN CHECK ? n INCENTIVE AGREEMENT ONLY ? DEFER PUBLIC FACILITY FEE ? — TO PERMIT ?[ N-1 TO FINAL ? Y_1 DEFER SEWER, WATER, TRAFFIC FEES? TO PERMIT ?I 71 TO FINAL ?771 u u NOTE: This Preliminary Cost Schedule is an estimate and will be adjusted to the rates in effect at the time permits are issued. Site Information: Gross Acres: Lots: Units: Sq Ft: Residential -Low ? 0.000 0' 0 Residential -High ? 43.380 2121 188` Commercial -Low ? 0.000 0 0q Commercial -High ? 0'.000 0j Or Industrial-General ? 01000 Oj W Industrial- Warehouse ? 0.000 0. 0'j Assembly Nail? 0.000 0 0! Common Area? 01000, 0 Commercial/Industrial Allocations: Sewer GPD: Water GPD: O O Reimbursements and credits:. Front Footage/Square Footage Charges and Construction Water. Street Tree FF: Water FF: Sewer FF: Storm FF: Const Water Acres to be Developed: 29;000.01 0.0 0.0? Oi01 43380 Pavement SF: Median SF: Sidewalk SF: Curb/Gutter FF: Construction Water FF: 0.0 OtO; F 0 0 28;990.0 SPECIAL PUBLIC WORKS SERVICES 100- 2601 -0000 -3625 15,930.00 Maps: Final Map $3,210.00 + 60.00 / lot Y j $15,930.00 Fee ID NO- FINALM Parcel Map $1,875.00 + 60.00 / lot [—N $0.00 Fee ID NO- PARCELM Re- assessment Map (Assessment District Parcels) 1,270.00 + $25.00 / lot. CI $0.00 Fee ID N- ASSESM Administration Fees: Scanning Fee (For Improvement Plans, multiply # of sheets by 2 - scanning to be done at the beginning and end of the project) F—O,' # of Sheets for Map and $9.00 / sheet = $0.00 Fee ID NO -SCAN Improvement Plans Cost Schedules, Agreements, R/W Reviews and Other Misc. Services) F- -01 hr Misc Services $180.00 / hr. Special Staff Analysis F -- Oi hr Special Analysis 470.00 / hr. 0.00 Fee ID N-MISC CI $0.00 G: \COMDEV\ENGINEERING \DEVELOPMENT PROJECTS\FEES\Project Cost Schedules \Tract 10220 Hecker Pass East Cluster I Page 2 ENGINEERING PLAN CHECK 8 INSPECTION 100 - 2601 -00003605 COST ESTIMATE $1,270,601.76._ 6.D.b Packet Pg. 46 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- 5/612014 11:40 AM ACTUAL COST OF PUBLIC IMPROVEMENTS FINAL ENGINEERING PLAN CHECK $0.00 At time of Improvement Plan/Final Map submittal 40% of fee is due for Plan Check. Remainder 60% due prior to submittal of Final Map for Council approval Additional Plan Review After First Three Submittals or Review of Changes, Additions or Revisions to Approved Plans C01 hr Additional Plan Review $470.00 / hr. =N $0.00 Fee ID NO- GRADINS Re- Inspection Fee 0 hr Re- Inspection $120.00 / hr. CI $0.00 Fee ID NO- GRADINS Inspections outside of normal business hours F 0 hr Inspection $430.00 + Based on total cost of improvements) Estimated Cost of Improvements 12% $0 10% $100,000 8% over Payment Bond Amount for all improvements Performance Bond Amount for all improvements IMPACT FEES Storm Drain Impact Fee a.Residential -Low b.Residenbal -High c.Commercial d.lndustrial eAssembly Hall Street Tree Fee a.City Planting and Replacement 3.06 / f.f. x b.lnspection and Replacement 0.41 / f.f. x Traffic Impact Fee a.Residential -Low b.Residential -High c.Commerrial -Low Traffic 10.75 trips/1000 st) d.Commercial -High Traffic 10.75 trips11000 sf) e.l ndustrial- General f.lndustrial- Warehouse 145.00 hr. after 3hrs C $0.00 Fee ID NO- GRADINS COST ACTUAL ESTIMATE COST DIFFERENCE 1,270,601:76) F--$-15—,8-07-,-52-21 $0 Fee ID NO- PCKINSP 100,000 r Y j $12,000.00 f Y-1 $0.00 200,000 DYE` $10,000.00 n $0.00 200,000 i ' i $1,248,601.76 n $0.00 15,807,522 15,807,522 420 - 2600 - 0000 -3660 38,434.68 564.00 acre n $0.00 Fee ID NOSD-LD 886.00 acre n $38,434.68 Fee ID ND-SD-HD 1,528.00 acre = $0.00 Fee ID NOSD -C 1,128.00 acre =Y $0.00 Fee ID NOSD -I 564.00 acre EYI $0.00 Fee ID NDSD-AH 432 - 2600-0000 -3660 11,890.00 0.0 = $0.00 Fee ID NO- TREEPLT C1 29,000.0 = $11,890.00 Fee ID NO- TREEINS 433 - 2600 -0000 -0660 DEFERRED TO FINAL 9,973.00 unit =Y $0.00 Fee ID N6- TRAF -AL 8,084.00 unit C $1,503,624.00 Fee ID N7- TRAF -AH 11,034.00 k.s.f. CY $0.00 Fee ID N3- TRAF -CL 22,289.00 k.s.f. = $0.00 Fee ID N3- TRAF -CH 4,373.00 k.s.f. =Y $0.00 Fee ID N4- TRAF4G 3,169.00 k.s.f. = $0.00 Fee ID N4- TRAF4W G: \COMDEV\ENGINEERING\DEVELOPMENT PROJECTS\FEES\Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1 Page 3 6.D.b Packet Pg. 47 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- 5/62014 11:40 AM Sewer Impact Fee 435 - 2600. 0000 -3660 DEFERRED TO FINAL a.Residential -Low 10,686.00 / unit = 0.00 Fee ID N6SS,AL b.Residential -High 5,782.00 / unit CI 1,075,452.00 Fee ID N7SS-AH c.CommerciaVindustrial 3,382.00 / cgpd Y 0.00 Fee ID N5SS-C/I. Water Impact Fee 436- 2600-0000 -3660 DEFERRED TO FINAL a.Residential -Low 4,294.00 / unit CY 0.00 Fee ID N6- WATR -AL b.Residential -High 1,737.00 / unit =YY 323,082.00 Fee ID N7- WATR -AH c.CommerciaVindustrial 6,731.00 / kgpd C 0.00 Fee ID N5- WTR -C /I Public Facilities Impact Fee 440- 2600-0000 -3r660 DEFERRED TO FINAL a.Residential -Low 16,848.00 / unit 5 0.00 Fee ID N6 -PF-AL b.Residential -High 14,175.00 / unit =Y 2,636,550.00 Fee ID N7 -PF -AH c.Commercial 2,538.00 / k.s.f. n $0.00 Fee ID N3-PF-C d.Industrial 1,123.00 / k.s.f. FY j $0.00 Fee ID N4 -PF -1 Water User Fee (Construction) 720 -0433 -0000 -3620 94,896.83 3.00 / f.f. 86,970.00 Fee ID NO- CONWTFF plus 182.73 / a.c. 7,926.83 Fee ID NO- CONWTAC FRONT FOOT CHARGES (Used to charge and reimburse fees for existing infrastructure) The Half Pipe schedule is used to determine the front footage reimbursement to former developers for infrastructure previously installed along the front footage of the development. The Full Pipe schedule is used to determine the oversizing reimbursement to the developer for installing water, sewer, and store main extensions to saes required by each master plan that are greater than the sizes required by the development. The oversized portion is the difference between the master planned size for the main and the greater of the main size required by the development or the developer's minimum responsibility for each main. Water 801- 2601 -PWDO -3899 0.00 Water Mains - including fire hydrants, valves, valve boxes and other pertinences. Developer responsibility is up to and including 12" mains Half Pipe Lineal Footage 6 inch Main $39.00 / LF x N 0.0 = 0.00 Fee ID N- WR06 -1/2 8 inch Main $41.00 / LF x N 0.01 = 0.00 Fee ID N- WR08 -1/2 10 inch Main $47.00 / LF x N 0.0 = 0.00 Fee ID N- WR10 -1/2 12 inch Main $52.00 / LF x N 0.0; = 0.00 Fee ID N- WR12 -1/2 14 inch Main $57.00 / LF x N 0.05 = 0.00 Fee ID N- WR14 -1/2 16 inch Main $62.00 / LF x N 0.0; = 0.00 Fee ID N- WR16 -1/2 18 inch Main $68.00 / LF x N00 = 0.00 Fee ID N- WR18 -1/2 20 inch Main $76.00 / LF x O:Of = 0.00 Fee ID N- WR18 -1/2 24 inch Main $82.00 / LF x N 01.01 0.00 Fee ID N- WR24 -1/2 30 inch Main $91.00 / LF x N 0.01 = 0.00 Fee ID N- WR30 -1/2 36 inch Main $106.00 / LF x000 = 0.00 Fee ID N- WR36 -1/2 G: \COMDEV\ENGINEERING \DEVELOPMENT PROJECTSWEES\Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1 Page 4 6.D.b Packet Pg. 48 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- Front Foot Charges Continued Used to charge and reimburse fees for existing infrastructure) 801- 2601 -PWDO -3899Sewer 0.00 o o = Pavement. Sidewalks & Medians Sewer Mains - including manhole and other pertinences. Developer responsibility is up to and including 12" mains. SF x AC/Bike path: pvmt Half Pipe SF x 6 inch Main 73.00 LF x 8 inch Main 75.00 LF x 10 inch Main 81.00 LF x 12 inch Main 83.00 LF x 15 inch Main 87.00 LF x 18 inch Main 93.00 LF x 21 inch Main 102.00 LF x 24 inch Main 106.00 LF x 27 inch Main 122.00 LF x 30 inch Main 144.00 LFx 33 inch. Main 158.00 LF x 36 inch Main 178.00 LF x 39 inch Main 212.00 LF x 42 inch Main 265.00 LF x Street Improvements 0.00 oo = Pavement. Sidewalks & Medians 010 = 0.00 AC /Bike path: base 2.55 SF x AC/Bike path: pvmt 2.50 SF x Sidewalk: new 9.75 SF x Sidewalk: replace 13.25 SF x Resurfacing 2.55 SF x Landscaped Median 20.35 SF x Handscaped Median 11.63 SF x Traffic Signals (eauioment oniv) 801 - 2601 -PWDO -3899 Traffic Signal -3 leg 130,200.00 LS x Traffic Signal -4 leg 158,500.00 LS x Curb and Gutter 0.00 Curb /Gutter. new 25.85 LF x Curb /Gutter. replace 33.40 LF x Curb Ramps 1,057.63 LF x Lineal Fgglfia 0101 = 0.00 oo = 0.00 010 = 0.00 OOI = 0.00 N, 0.01 0.00 N 0,0 = 0.00 00 = 0.00 N __ 00 = 0.00 N 00 = 0.00 rM 020 = 0.00 N 0'.0 = 0.00 N. 0l = 0.00 0.0 = 0.00 0 = 0.00 801 - 2601 -PWDO -3899 Sguare Footage N 0.01 = 0.00 N -- O:OI = 0.00 C o,o = 0.00 0.00 N O:OI = 0.00 N 00 = 0.00 N 0.0', = 0.00 o of Lumg Sum N- _ _. _ _ _0 %; = 0.00 N = 0.00 Lineal Footage N 0l01 = 0.00 N 0 ,0 = 0.00 0 ?0 = 0.00 Fee ID NSS06 -1/2 Fee ID NSS08 -1/2 Fee ID NSS10 -1/2 Fee ID NSS12 -1/2 Fee ID NSS15 -1/2 Fee ID NSS18 -1/2 Fee ID NSS21 -1/2 Fee ID NSS24 -1/2 Fee ID NSS27 -1/2 Fee ID NSS30 -1/2 Fee ID NSS33 -1/2 Fee ID NSS36 -1/2 Fee ID NSS39 -1/2 Fee ID NSS42 -1/2 Fee ID NSTR -ACB Fee ID NSTR -ACP Fee ID NSTRS/W Fee ID NSTRS/WR Fee ID NSTR -RESU Fee ID NSTR -LANM Fee ID NSTR -HARD Fee ID NSTR TS3L Fee ID NSTR -TS4L Fee ID NSTR -C/G Fee ID NSTR -C /GR Fee ID NSTR -CR 5/6/2014 11:40 AM 0.00 0.00 G\COMDEV\ENGINEERING \DEVELOPMENT PROJECTSTEES\Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1 Page 5 6.D.b Packet Pg. 49 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- Front Foot Charges Continued Used to charge and reimburse fees for existing infrastructure) Storm Drain 801- 2801 -PWDO -3899 Storm Mains - including manholes, catch basins and other pertinences Developer responsibility is up to and including 24" mains Half Pipe 18 inch Mein $63.00 / LF x 21 inch Main 24 inch Main 27 inch Main 30 inch Main 33 inch Main 36 inch Main 42 inch Main 48 inch Main 54 inch Main 60 inch Main 68 inch Main 72 inch Main 78 inch Main 84 inch Main 90 inch Main 96 inch Main 8900 / LF x 7000 / LF x 8200 / LF x 89.00 ! LF x 9100 / LF x 95.00 / LF x 99.00 / LF x 117.00 LF x 137.00 1 LF x 158.00 1 LF x 17900 ! LF x 200.00 / LF x 216.00 / LF x 231.00 / LF x 246.00 ! LF x 261.00 / LF x Lineal N Footariee 00 - 0.00 N 0.0 = 0.00 N 0.0 = 0.00 N 0.0 = 0.00 N 0.0 = 0.00 N 0.0 = 0.00 N 0.0 - 0.00 N 0.0 - 0.00 N 0.0 = 0.00 N 0.0 = 0.00 N 0.0 - 0.00 N 0.0 - 0.00 N 0.0 - 0.00 N 0.0 = 0.00 N 0.0 • 0.00 N 0.0 - 0.00 N 0.0 - 0.00 Fee 10 NSDIS -1/2 Fee ID NS021.1/2 Fee ID NSD24.1 /2 Fee ID NSD27 -1/2 Fee ID NS030 -1/2 Fee ID N- SO33 -1/2 Fee ID N- SD36 -1/2 Fee 10 N4D42.1/2 Fee ID NSD48.1/2 Fee ID NSD54.1 /2 Fee ID N- SDOO.1 /2 Fee ID N- SD66.1/2 Fee 10 N -SD72 -1/2 Fee ID NSD78 -1/2 Fee ID NSD84 -1/2 Fee ID N -SD90 -112 Fee ID N.S098-1/2 5/6/2014 11:40 AM 0.00 NOTE. All deferred andlor estimated fees will be adjusted to the rates in effect at the time bee am pal. The undersigned agrees to provide actual construction costs for recalculation of lees and pay any underestimated fees prior to final acceptance. If the recalculated fees are less than the estimate, the City of Gilroy will refund the difference. Additional plan review required by changes, additions or revisions to approved plans, reinspection . and inspections outside of normal business hours will be billed as shown in the City of Gilroy's most current comprehensive lee chedule at the hourly rates in effect at the time of inspection. Accapted W. Print Name: .t J ?I-A N w41614C. NV'T.bE n,V&FS Dab: KA ^ Lo ` $ Accepted by: Print Name: Date S11 161Z-01-( G: ICOMDEVIENGINEERING\DEVELOPMENT PROJECTSTEE S \Project Cost Schodule6\Tract 10220 Hecker Pass East Cluster 1 Page 6 6.D.b Packet Pg. 50 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- Front Foot Charges Continued Used to charge and reimburse fees for existing infrastructure) Storm Drain 801- 2601 -PWDO -3899 Storm Mains - including manholes, catch basins and other pertinences. Developer responsibility is up to and including 24" mains. Half Pipe Lineal Footage 18 inch Main 63.00 LF x N 0.0 = 0.00 Fee ID N- SD18 -1/2 21 inch Main 69.00 LF x N 0.0 = 0.00 Fee ID N- SD21 -1/2 24 inch Main 70.00 LF x N 0.0 = 0.00 Fee ID N- SD24 -1/2 27 inch Main 82.00 LF x N 0.0 = 0.00 Fee ID N- SD27 -1/2 30 inch Main 89.00 LF x N 0.0 = 0.00 Fee ID N- SD30 -1/2 33 inch Main 91.00 LF x N 0.0 = 0.00 Fee ID N- SD33 -1/2 36 inch Main 95.00 LF x N 0.0 = 0.00 Fee ID N- SD36 -1/2 42 inch Main 99.00 LF x N 0.0 = 0.00 Fee ID N- SD42 -1/2 48 inch Main 117.00 LF x N 0.0 = 0.00 Fee ID N- SD48 -1/2 54 inch Main 137.00 LF x N 0.0 = 0.00 Fee ID N- SD54 -1/2 60 inch Main 158.00 LF x N 0.0 = 0.00 Fee ID N- SD60 -1/2 66 inch Main 179.00 LF x N 0.0 = 0.00 Fee ID N- SD66 -1/2 72 inch Main 200.00 LF x N 0.0 = 0.00 Fee ID N- SD72 -1/2 78 inch Main 216.00 LF x N 0.0 = 0.00 Fee ID N- SD78 -1/2 84 inch Main 231.00 LF x N 0.0 = 0.00 Fee ID N- SD84 -1/2 90 inch Main 246.00 LF x N 0.0 = 0.00 Fee ID N- SD90 -1/2 96 inch Main 261.00 LF x N 0.0 = 0.00 Fee ID N- SD96 -1/2 5/6/2014 11:40 AM 0.00 NOTE: All deferred and /or estimated fees will be adjusted to the rates in effect at the time fees are paid. The undersigned agrees to provide actual construction costs for recalculation of fees and pay any underestimated fees prior to final acceptance. If the recalculated fees are less than the estimate, the City of Gilroy will refund the difference. Additional plan review required by changes, additions or revisions to approved plans, reinspections and inspections outside of normal business hours will be billed as shown in the City of Gilroy's most current comprehensive fee chedule at the hourly rates in effect at the time of inspection. Accepted by: A- 0 --'-'- Print Name: J 1 \/? Tbi.Wi Q ?t tti =co E'Q tT A.to E 1-}o nK S Date: KA A"i ( 'Z O Accepted by: Print Name: Date: G: \COMDEV\ENGINEERING \DEVELOPMENT PROJECTSTEES \Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1 Page 6 6.D.b Packet Pg. 51 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- OVERSIZING SCHEDULE (Used to reimburse oversized infrastructure) Total Oversized Water, Sewer and Storrs Drain Main Reimbursement Total Oversized Water Main Reimbursement Developer is responsible for up to and including 12" mains) Oversized Minimum 12" main Oversized Full: Pipe $/foot Full Pipe $/foot Oversized footage Reimbursement 14 inch Main 114.00 104.00 x 1 OTT = 0.00 I N_' 16 inch Main 124.00 104.00 x (- OA1 = 0.00 Vii, 18 inch Main 135.00 104.00 x [ -_ _._ 0.0j = 0.00 DRI 20 inch Main 151.00 104.00 x 0.0 = 0.00 24 inch Main 164.00 104.00 x OA = 0.00 30 inch Main 182.00 104.00 x 0:0 = $0.00 n 36 inch Main 211.00 104.00 x 0.0. = 0.00 (N Total Oversized Sewer Main Reimbursement Developer is responsible for up to and Including 12" mains) Oversized Minimum 12" main Oversized Full Pipe $/foot Full Pipe $/foot Oversized Footage Reimbursement 15 inch Main 174.00 166.00 x 1 0.01 = $0.00 IN 18 inch Main 186.00 166.00 x 0.0, = $0.00 21 inch Main 204.00 166.00 x 0.0; = 0.00 24 inch Main 211.00 166.00 x _ 0.0 = 0.00 27 inch Main 244.00 166.00 x 0.0 = 0.00 30 inch Main 287.00 166.00 x 0:0; = $0.00 n 33 inch Main 315.00 166.00 x D:O, = 0.00 36 inch Main 356.00 166.00 x ( - -. _0.0 = 0.00 (N 39 inch Main 423.00 166.00 x 0.0; = 0.00 42 inch Main 529.00 166.00 x 0.0_ _ 0.00 Total Oversized Storm Drain Main Relmbmnt Developer is responsible for up to and including 24" mains) Oversized Minimum 24" main Oversized Full Pipe $/foot Full Pipe $/foot Oversized Footage Reimbursement 27 inch Main 164.00 140.00 x I 0`.0! _ 0.00 1 N 30 inch Main 177.00 140.00 x _Oh0 = 0.00 FN1 33 inch Main 182.00 140.00 x _ _. _ _ _0:0 = 0.00 36 inch Main 189.00 140.00 x 0.0 = 0.00 N 42 inch Main 197.00 140.00 x F 0:0 = 0.00 48 Inch Main 233.00 140.00 x F 0.0 = 0.00 54 inch Main 273.00 140.00 x 0.0 = 0.00 60 inch Main 315.00 - 140.00 x F _ 0.0 = 0.00 5/62014 11:40 AM 0.00 0.00 0.00 0.00 G: \COMDEV\ENGINEERING \DEVELOPMENT PROJECTS\FEES\Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1: Page 7 6.D.b Packet Pg. 52 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- 5/62014 11:40 AM Oversizing Schedule Continued (Used to reimburse oversized infrastructure) Oversized Storm Drain Main Reimbmnt Continued Oversized Minimum 24" main Oversized Full Pipe $ /foot Full Pipe $/foot Oversized Footage Reimbursement 66 inch Main 357.00 140.00 x I - 0`A = 0.00 I; N 72 inch Main 399.00 140.00 x 0:0.; = 0.00 78 inch Main 431.00 140.00 x F0`s01 = 0.00 84 inch Main 461.00 140.00 x F— 04 = 0.00 r 90 inch Main 492.00 140.00 x F . _ . 0.0'. = 0.00 N j 96 inch Main 522.00 - 140.00 x _ O:pa = 0.00 G: \COMDEV\ENGINEERING \DEVELOPMENT PROJECTSTEES\Project Cost Schedules \Tract 10220 Hecker Pass East Cluster 1 Page 8 6.D.b Packet Pg. 53 Attachment: Property Improvement Agreement - Meritage Homes Corp. - No. 2014-01 (1803 : Acceptance of Hecker Pass East Cluster Back- City of Gilroy STAFF REPORT Agenda Item Title: Adoption of an Ordinance of the City Council of the City of Gilroy Amending the Bicycle Pedestrian Commission Roles and Responsibilities (introduced 9/17/2018 with a 7-0 vote) Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: Administration Submitted By: Gabriel Gonzalez Prepared By: Shawna Freels Robert Carrera Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Customer Service ☐ Enhanced Public Safety RECOMMENDATION Adoption of an Ordinance of the City Council of the City of Gilroy Amending the Bicycle Pedestrian Commission Roles and Responsibilities. EXECUTIVE SUMMARY On September 17, 2018, the City Council voted unanimously to introduce an ordinance that modified the Bicycle Pedestrian Commission’s roles and responsibilities to include three additional responsibilities: 1) Review the annual Capital Improvement Plan (CIP) for bicycle and pedestrian facilities and make recommendations to the City Council and City Administrator; and 2) Formulate and recommend to the City Council and City Administrator policies for the acquisition, development and improvement of all bicycle and pedestrian facilities; and 6.E Packet Pg. 54 3) Advise the City Council and the City Administrator with respect to offers of donations of money, personal property or real estate to be used for bicycle and pedestrian purposes. Council is requested to adopt the attached ordinance. If said ordinance is adopted by Council, the ordinance will be in effect thirty (30) days from the Council’s action. Attachments: 1. BPC Ordinance 2018 6.E Packet Pg. 55 -1- ORDINANCE NO. 2018-XX ORDINANCE NO. 2018-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING THE ROLES AND RESPONSIBILITIES OF THE BICYCLE PEDESTRIAN COMMISSION WHEREAS, the City of Gilroy City Charter (“City Charter”), Article IX, entitled Boards and Commissions, Section 900 provides that the City Council may create by ordinance such advisory boards or commissions as in its judgment are required and may grant them such powers and duties as consistent with the provisions of the City Charter; and WHEREAS, the City Council adopted Ordinance 2009-03 on March 16, 2009 establishing a Bicycle Pedestrian Commission (“Commission”) consisting of five (5) members appointed by the City Council each to serve for a term of four (4) years; and, WHEREAS, the City Council provided the Commission with particular powers and duties, and now wishes to amend those powers and duties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS: SECTION I There shall be a Bicycle Pedestrian Commission (“Commission”) consisting of five (5) members appointed by the City Council. The members shall serve for a term of four (4) years and until their respective successors are appointed and qualified. No person shall serve more than two (2) consecutive full terms on the Commission. Each January the Commission shall elect one of its members as Chair and one member as Vice- Chair. The Chair shall preside over the meeting, and in the absence of the Chair, the Vice Chair shall preside over the meeting. The Commission shall hold regular meetings at least once a month and such special meetings as the Commission may require. The Commission shall have the power and duty to: 6.E.a Packet Pg. 56 Attachment: BPC Ordinance 2018 (1848 : Adoption of Ordinance Amending the Bicycle Pedestrian Commission Roles and Responsibilities) -2- ORDINANCE NO. 2018-XX (a) Act in an advisory capacity to the City Council and City Administrator in all matters pertaining to bicycle and pedestrian matters; (b) Study problems, activities and concerns of bicyclists and pedestrians; hold forums on these problems, and recommend programs, policies and procedures to the City Administrator and City Council which the Commission finds necessary and/or desirable; (c) Work with other City commissions and City Council in providing input on bicycle and pedestrian issues in the community; (d) Annually determine Commission goals and objectives and report these to the City Council and City Administrator, and (e) Perform such other duties related to bicycle and pedestrian matters as may be proscribed by the City Council not inconsistent with the provisions of the City Charter and/or this City Code, and. (f) Review the annual capital improvement plan for bicycle and pedestrian facilities and make recommendations to the City Administrator and City Council, and (g) Formulate and recommend to the City Council and City Administrator policies for the acquisition, development and improvement of all bicycle and pedestrian facilities; and (h) Advise the City Council and the City Administrator with respect to offers of donations of money, personal property or real estate to be used for bicycle and pedestrian purposes. SECTION II The Commission may proscribe its own rules and regulations which shall be consistent with the City Charter and this Ordinance, and copies of which shall be kept on file in the office of the City Clerk, and with the secretary of the Commission, where they shall be available for public inspection. 6.E.a Packet Pg. 57 Attachment: BPC Ordinance 2018 (1848 : Adoption of Ordinance Amending the Bicycle Pedestrian Commission Roles and Responsibilities) -3- ORDINANCE NO. 2018-XX SECTION III If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Gilroy hereby declares that it would have passed and adopted this ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases may be declared invalid or unconstitutional. SECTION IV This Ordinance shall be in full force and effect thirty (30) days after the date of its passage and adoption. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF GILROY this __ day of October, 2018 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ___________________________ Roland Velasco, Mayor ATTEST: __________________________________ Shawna Freels, City Clerk 6.E.a Packet Pg. 58 Attachment: BPC Ordinance 2018 (1848 : Adoption of Ordinance Amending the Bicycle Pedestrian Commission Roles and Responsibilities) City of Gilroy STAFF REPORT Agenda Item Title: A Resolution of the City Council of the City of Gilroy Opposing Proposition 6 on the November 6, 2018 Statewide Ballot Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: Administration Submitted By: Gabriel Gonzalez Prepared By: Trevin Barber Gabriel Gonzalez Strategic Plan Goals  Fiscal Stability  Downtown Revitalization ☐ Economic Development ☐ Customer Service ☐ Enhanced Public Safety RECOMMENDATION Adoption of a resolution of the City Council of the City of Gilroy opposing Proposition 6, which would repeal SB 1: the Road Repair and Accountability Act. EXECUTIVE SUMMARY Proposition 6, if passed, would eliminate recently enacted funding for repairs and improvements to local roads, state highways, and public transportation . As a result of SB 1, The City of Gilroy is expecting to receive a direct and indirect benefit worth over $37 million in local street improvements over the next ten years. The passage of Proposition 6 would threaten the City’s fiscal stability and delivery of service by eliminating the revenue source that is funding these projects. The Resolution before the City Council of Gilroy would declare the Council’s opposition to Proposition 6. BACKGROUND 6.F Packet Pg. 59 State Context: California roads are in rough shape, the product of years of deferred maintenance and recession-era budget cutting. The most recent California Statewide Local Streets & Roads Needs Assessment shows a continuing decline in the condition of local transportation networks, with an average Pavement Condition Index of 65 out of 100. In 2017, the state Legislature enacted Senate Bill (SB) 1 the “Road Repair and Accountability Act of 2017,” which raised the state tax on gasoline for the first time in over two decades in order to fund road repairs and maintenance, along with new transit projects and infrastructure upgrades. The bill also raised taxes on diesel and introduced a new car fee. SB 1 is projected to increase State revenues for California’s transportation system by an average of $5.2 billion annually over the next decade. A portion of the funds are allocated to cities on a per capita basis. This fall, voters will consider Proposition 6, which would repeal SB 1 and e liminate funding for cities. Proposition 6 would also subject any future tax on motor vehicle fuel, or vehicles themselves, to a vote. As a result, this measure would not only repeal SB 1, but set a very high hurdle to clear for any future effort to fund improvements to transportation with transportation-related taxes. Proposition 6 would deal a severe blow to the condition of roads, transit systems, and state highways. Local Context: In order to receive available SB 1 funds, a City must adopt a list of SB 1 funded pavement maintenance projects through a resolution. A resolution with a list of projects that Gilroy intends to complete in Fiscal Year 2018 and 19 using SB 1 funds was approved by Council on April 16th and submitted to the State Transportation Commission in May of this year. The list of streets slated for improvement is as follows: FY 2019-2020 SB-1 Project List for the City of Gilroy Road Name Beginning Locations Ending Location Class Section Area (Sf) Farrell Ave Wren Ave Monterey Rd Arterial 83,506 Eighth St Princevalle St Church St Collector 70,528 Martin St Monterey Rd Chestnut St Collector 47,949 Murray Ave I.O.O.F Ave Leavesley Rd Collector 114,600 San Ysidro 2250 Ft N of Leavesley Rd Las Animas Ave Collector 61,245 This list represents a combined improvement of 377,826 square feet of asphalt that , but for SB 1, may not have been slated for maintenance. 6.F Packet Pg. 60 ANALYSIS The greatest negative impact on the region's transportation system resulting from SB 1 repeal would be the worsening condition of local streets and roads. Gilroy currently has an average Pavement Condition Index (PCI) of 68 out of 100 possible points, which is considered "fair." However, conditions vary widely by area. Whether driving, riding the bus, cycling or walking, Gilroy and other Bay area residents should expect significantly worse local road conditions if Proposition 6 passes. The Metropolitan Transportation Commission (MTC) estimates a repeal of SB 1 would lower the region's PCI to 58 by 2027 and increase the share of poor or failed conditions to 36 percent in this time. In dollar terms, the loss of SB 1 funds would drive up the backlog of local road maintenance by $3.9 billion over 10 years and would cost more than twice that amount just to restore conditions to what they are today. Proposition 6 would reduce local street and road funding for every city and county in the state since the funds are distributed by formula. Bay Area cities and counties are forecast to receive $208 million from SB 1 in the current 2018-19 fiscal year, a 73 percent increase in their baseline state gas tax funding. These funds can be spent on road maintenance and rehabilitation, safety, railroad grade separations, traffic control devices and complete streets components, including pedestrian and bicycle safety projects. Cities and counties already have submitted specific plans to the California Transportation Commission (CTC) for use of these funds. The City of Gilroy is projecting $10 million in SB 1 funds over the next ten years th at will go towards improving roads throughout the City. SB 1 funds will provide a much needed boost to the pavement maintenance program for the City of Gilroy. There is also a significant amount of funding from SB 1 that will go toward regional transportation improvements and State Highway Projects in and around the City, which will directly benefit the businesses and residents in Gilroy. The following is a short list of regional projects with local impact:  $19.1 million pavement preservation project will improve 7.9 lane miles of First Street / State Highway 152 from west of Santa Teresa Boulevard to U.S. Highway 101 in the city of Gilroy.  $2.4 million bridge project will revamp 32 bridges on U.S. Highway 101 and State Routes 9, 17, 82, 85, 87 and 152 in Santa Clara County.  $4.2 million for Rt 101 / 25 Interchange Improvements Phase 1  $1.4 million pavement project will improve 4.54 lane miles of U.S. Highway 101 at State Route 129 and Betabel Road interchanges in San Benito County The local and regional projects funded by SB 1 represent, at minimum, a combined investment of approximately $37.1 million in the transportation infrastructure in and around the City of Gilroy over the next ten years. The City of Gilroy will not receive this benefit if Proposition 6 passes. 6.F Packet Pg. 61 FISCAL IMPACT/FUNDING SOURCE This resolution itself results in no fiscal impacts; however the successful repeal of SB 1 would eliminate over $1,000,000 in annual street maintenance funding. Attachments: 1. Resolution Opposing Proposition 6 6.F Packet Pg. 62 RESOLUTION NO. 2018-XX RESOLUTION NO. 2018-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY OPPOSING PROPOSITION 6 WHICH WOULD REPEAL SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT WHEREAS, cities and counties own and operate more than 81% of streets and roads in California, and from the moment we open our front door to drive to work, bike to school, or walk to the bus station, people are dependent upon a safe, reliable local transportation network; and WHEREAS, the 2016 California Statewide Local Streets and Roads Needs Assessment, which provides critical analysis and information on the local transportation network’s condition and funding needs, indicates that the condition of the local transportation network is deteriorating at an increasing rate; and WHEREAS, California has more than 1,600 bridges and overpasses that are structurally deficient and unsafe and 89% of counties have roads that are in ‘poor’ or ‘at risk’ condition; and WHEREAS, according to the National Highway Traffic Safety Association, there were more than 3,600 fatalities on California roads in 2016, with poor road conditions as a major factor in vehicle collisions and accidents; and WHEREAS, Proposition 6 would eliminate more than $52 billion over the next 10 years in existing transportation funding, including the $15 billion in direct apportionments, and $11 billion in available competitive grant funding, to cities and counties statewide; and WHEREAS, Proposition 6 would stop funding for more than 6,500 transportation improvement projects currently underway or planned in every California community; and WHEREAS, Proposition 6 would jeopardize public safety by eliminating thousands of projects to fix unsafe bridges and overpasses, repair crumbling and unsafe roads, and enhance pedestrian safety; and WHEREAS, as a result of SB 1, the City of Gilroy is expecting to receive a benefit worth over $37 million in local street improvements over the next ten years; and WHEREAS, maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing, which leads to reduced vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and 6.F.a Packet Pg. 63 Attachment: Resolution Opposing Proposition 6 (1851 : Prop 6 Opposition) RESOLUTION NO. 2018-XX WHEREAS, restoring roads before they fail also reduces construction time which results in less air pollution from heavy equipment and less water pollution from site run-off; and WHEREAS, voters overwhelmingly passed Prop 69 in June thereby ensuring transportation funds can only be used for transportation purposes and the State and local governments are accountable to taxpayers; and WHEREAS, Prop 6 would eliminate transportation revenues that are accountable to taxpayers, can’t be diverted or borrowed, and that voters overwhelmingly dedicated to fixing our roads. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy does hereby oppose Proposition 6 and directs staff to send a copy of this adopted resolution to the League of California Cities. BE IT FURTHER RESOLVED that the City of Gilroy shall be listed as a member of the No on Prop 6 coalition, a diverse coalition of local governments, public safety organizations, business, labor, environmental leaders, transportation advocates and other organizations throughout the state. PASSED AND ADOPTED on this 1st day of October, 2018 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: APPROVED: ___________________________ Roland Velasco, Mayor ATTEST: __________________________________ Shawna Freels, City Clerk 6.F.a Packet Pg. 64 Attachment: Resolution Opposing Proposition 6 (1851 : Prop 6 Opposition) City of Gilroy STAFF REPORT Agenda Item Title: Contract Amendment With CalWest Lighting and Signal Maintenance, Inc. and a Budget Amendment in the Amount of $96,081 for Traffic Signal and Street Light Maintenance Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: Public Works Department Submitted By: Girum Awoke Prepared By: Girum Awoke Gary Heap Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Customer Service  Enhanced Public Safety RECOMMENDATION a) Approve an amendment to the agreement with Cal-West Lighting and Signal Maintenance, Inc. to extend the contract term to June 2019; and/or b) Approve a budget amendment in the amount of $96,081 for additional services not included in the original scope of work. EXECUTIVE SUMMARY Due to the continuous need for regular maintenance and emergency responses for traffic signal and streetlight maintenance, the City is in need of support from Cal-West Lighting and Signal Maintenance, Inc. Under the existing contract, Cal-West is the City’s traffic signal and streetlight maintenance and repair contractor. They provide services such as: routine inspection and preventive maintenance to the City’s street light and traffic signal systems, conduct emergency repairs, and provide underground service alert (USA) marking. An extension to the Cal-West agreement would allow them to continue to provide these essential 7.A Packet Pg. 65 services to the City. BACKGROUND Currently, the City owns 32 traffic signal systems and maintains an additional 11 traffic signal systems that are Caltrans owned. Additionally, the City also owns and maintains 4,757 streetlights. Both the traffic signal and streetlight systems require regular maintenance that includes, but not limited to; monthly routine, 3 month routine, 6 month routine, and annual routine maintenance. The City is also required to respond to emergency calls in regards to public safety. These responses can range from a simple knockdown to traffic collisions and power outages and vary in type and frequency from month to month. Lastly, this agreement also allows the City to utilize Cal-West for the Underground Service Alert (USA) program. This program requires the property owner, the City, to mark all City underground utilities such as traffic loops, electrical conduits, and signal networking systems prior to any third party excavations. Due to the increase in construction activities within the City, this service is not just essential, but also mandatory. ANALYSIS Traffic signal and streetlight maintenance is a specialized electrical and electronics service and few general contractors are qualified to provide these services. Cal -West was selected through a competitive review and interview process and has been providing this service since October, 2014. The original contract, in the amount of $259,295 annually, was effective until October 13, 2017; however, per the existing contract, the City may elect to extend the contract for two additional one-year terms, through June 30 2019. During a previous meeting, Council approved a one-year extension from October 13, 2017 to October 12, 2018. Per Exhibit A, Cal-West has proposed to extend their contract without adjusting the current pricing or submitting for consumer price index increase for the next two fiscal years, FY 18 and FY 19. For this reason, Staff recommends the Council to approve a contract extension with Cal-West Lighting to the end of FY 2019 (June 30, 2019). Prior to the end of this contract, Staff intends to issue a new RFP for FY 2020 – FY 2022. This RFP is scheduled to go out to bid in the spring of 2019. Additional Work Signal Detection - In addition to the normal maintenance and operation, two of our major signalized intersections (Church Street/Welburn Avenue and 10th Street/ Monterey Road) are in need of repair. Currently, the loop detection at the eastbound approach to Church Street and Welburn Avenue intersection is damaged and in need of replacement. Without these loops, the signal is functioning on a timer and is not able to 7.A Packet Pg. 66 detect approaching vehicles, which deters staff from optimizing the signal timing at this intersection. Staff recommends replacing this loop detection with video detection per our City Standard. In addition to returning the signal to its normal operation, this video detection will allow flexibility for future streets and utilities repair. Similarly, the loop detections at the eastbound leg of 10th Street at the 10 th and Monterey Streets intersection are damaged and are also in need of replacement. Staff recommends replacement of these loop detection systems with video detection per our City Standard. In addition to returning the signal to its normal operation, this video detection will allow flexibility for future streets and utilities repair. The total cost for replacement at these two intersections is $15,794. Signal Battery Back-up - After a full diagnostic of the traffic signal system citywide, it was determined that 16 out of the 32 backup battery systems for the traffic signals are in need of replacement. These 16 locations include 82 battery units. These battery units (Uninterrupted Power Supply units) are designed to provide hours of uninterrupted power through outages and other disturbances, providing safety for drivers and law enforcement officials under hazardous conditions. Furthermore, these backup battery systems help maintain the memory of the traffic signal controller, which is responsible for sequencing the on and off times of the various signals. With a battery backup system, the controller’s memory can be maintained and return to normal operation once the outage has ended. This feature has eliminated the time and money spent to reprogram controllers after a power outage, and to provide a significant safety benefit to the community. The total cost of this replacement is $23,000. Driver Feedback Sign Upgrades - Per a previous Council meeting, Council directed staff to look into upgrading the City’s current speed feedback signs to run continously. Currently, there are 5 speed feedback signs in Gilroy, and they operate 4 hours per day from 7:00 am – 9:00 am, and from 3:00 pm – 5:00 pm. In order to increase the operating hours of these feedback signs, additional batteries and enclosures will be needed. This upgrade will allow the signs to work 24-hours (depending on weather condition and solar panel efficiency). The cost of this upgrade is $1,457 per sign for a total of $7,287. Rectangular Rapid Flash Beacon (RRFB) Installation at Key Pedestrian Crossing Locations – The City currently has four uncontrolled crosswalk locations along Monterey Road in the Downtown area between Lewis Street and 8th Street. These crossings have both in-pavement lighted crosswalk systems, and lighted pedestrian signs. The current in-ground lighted crosswalk systems at these four locations no longer function as intended, and the cost of replacement is much higher than installation of new Rectangular Rapid Flash Beacon (RRFB) systems. The existing in-ground systems are prone to damage f rom on-street maintenance and heavy vehicle use, and are difficult to replace. Additionally, installation of RRFB systems would increase crossing safety as compared to the existing combination of non-functioning in-pavement lighting and the associated flashing signage. 7.A Packet Pg. 67 Per the Federal HIgwhay Administration (FHWA), RRFBs are a lower cost alternative to in-pavement systems, and are shown to significantly increase driver yielding behavior at crosswalks when supplementing standard non-lighted pedestrian crossing warning signs and markings. An official FHWA-sponsored experiment also found that RRFBs at pedestrian crosswalks are dramatically more effective at increasing driver yielding rates to pedestrians than traditional overhead beacons or in -pavement lighting systems. Currently, many agencies around the Bay Area have implemented RRFBs for their uncontrolled crosswalk, and are replacing failing, or failed, in-pavement lighting systems with RRFB equipment. The failed in-pavement lighting systems will be removed as part of the Monterey Street Paving Project and replaced with The Bicycle and Pedestrian Commission also recommends upgrading the existing flashing beacon at 4 Downtown pedestrian crosswalks on Monterey Road from Lewis Street to 8th Street. Because these crossing already have electrical systems in place for the lighted crosswalk equipment and lighted signs, conversion to RRFB systems would be significantly less costly than the installation of a new RRFB system. City staff estimates the cost of replacing these systems to be approximately $30,000. Streetlight Upgrades - In FY 2018, there were a number of requests for streetlight upgrades and replacements due to damage. These upgrades and damage replacements resulted in a total cost of $70,000. Streetlight upgrades include fixture replacement and upgrade to a high intensity fixture, new fixture installation, and streetlight shield installation. Streetlight damages include pole knockdown s, fixture outages, and pole replacements. The majority of these damages were a result of unreported accidents. For this reason, Staff recommends the Council to appropriate an additional $20,000 to account for these upgrades and damages for FY 2019. Currently, there is only $50,000 budgeted for this type of work. FISCAL IMP ACT/FUNDING SOURCE There are sufficient funds in an amount of $259,295 budgeted in FY 2019 to account for the contract extension from October 2018 to June, 2019. Staff recommends Council appropriate an additional $96,081 to this contract for the following Items: Item # Description Amount Requested 1 Repair for Welburn Ave. and Church St., and 10th St and Monterey St. $ 15,794.00 2 Battery Backup Replacement $ 23,000.00 3 Speed feedback signs upgrade $ 7,287.00 4 RRFB upgrade for Downtown $ 30,000.00 5 Streetlight Repair and Upgrade $ 20,000.00 Total $ 96,081.00 The cost for this contract is budgeted for under the Gas Tax and Vehicle Registration 7.A Packet Pg. 68 Fee (VRF) accounts. There are sufficient funds in these accounts and staff recommends council to increase the FY 19 budget of $259,295 to $355,376. Attachments: 1. Appendix A- Contract Extension Request Letter 2. Appendix B - Amendment 2 7.A Packet Pg. 69 August 29, 2018 City of Gilroy Public Works Department 7351 Rosanna Street Gilroy, CA 95020 Dear Sirs, I would like to take this opportunity to express my utmost Appreciation and Gratitude for allowing Cal-West to assist the City of Gilroy with it's ongoing Traffic Signal Maintenance program. We work hard to meet or exceed the expectations presented by the City towards achieving a smooth flowing Traffic Signal and Street-Lighting solution. We feel that we have built a strong and solid relatio nship with the City personnel in relation to reaching the same goals and hope they are pleased with our performance. The original contract agreed upon states there may be a contract extension for the next and upcoming fiscal year based on satisfactory and approved performance. In addition, annual pricing may also be adjusted accordingly as per the San Francisco-Oakland-San Jose Consumer Price Index. We at Cal-West will consider it an Honor to have the opportunity to continue assisting the City of Gilroy with it's ongoing Maintenance Services for the next fiscal year of 2018 through 2019. Cal-West shall not increase any pricing in any way and will not be submitting for a CPI increase for the next two fiscal years. Cal-West shall Honor it's original submitted pricing throughout the full term of the original Contract as originally agreed upon. Thank you for your time and consideration. Sincerely, Craig H. Geis Jr. President PO Box 612035 ♦ San Jose, CA 95161-2035 Phone: (408) 923-1313 ♦ Fax: (408) 923-1115 ♦ License No. 847901 Appendix A Request for Contract Extension 7.A.a Packet Pg. 70 Attachment: Appendix A- Contract Extension Request Letter (1772 : Traffic Signal and Street Light Maintenance Contract Extension) AMENDMENT TO THE AGREEMENT FOR SERVICES BETWEEN CITY OF GILROY AND CAL-WEST LIGHTING & SIGNAL MAINTENANCE, INC. FOR CONTRACTOR SERVICES DATED OCTOBER 12, 2018 AMENDMENT NO. 2 This Amendment shall become effective when it has been signed by the City Administrator, Project Manager, and Consultant. All copies forwarded to Consultant for signature shall be returned to the City of Gilroy properly filled out. Upon acceptance by the City, the Consultant’s copy will be returned to him as his authority to proceed with the work. This Amendment extends the term of the Agreement for Services between the City of Gilroy and Cal- West Lighting & Signal Maintenance, Inc. dated October 12, 2018 to June 30, 2019. Costs for services shall not exceed $355,376 for Fiscal Year 2019 (July 1st, 2018 to June 30th, 2019). All requirements of the original Agreement Documents shall apply to the above work except as specifically modified by this Amendment. The contract time shall not extend unless expressly provided for in this Amendment. This amendment covers the additional traffic signal and streetlight maintenance and repair service agreement as outlined in the attached Cal-West Lighting & Signal Maintenance Inc. proposal dated 10/13/14. Cal-West Lighting & Signal Maintenance, Inc. hereby agrees to make the above changes subject to the terms of this Amendment for ongoing maintenance services. Consultant: Cal-West Lighting & Signal Maintenance, Inc. By Craig H. Geis, Jr., President Date ACCEPTED: Project Manager Date Department Head Date _________________________________________ City Administrator Date 7.A.b Packet Pg. 71 Attachment: Appendix B - Amendment 2 (1772 : Traffic Signal and Street Light Maintenance Contract Extension) City of Gilroy STAFF REPORT Agenda Item Title: Contract Award to American Pipeline Services in the Amount of $333,778 for Large Water Meter Replacement Project No. 18 -PW - 251 Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: Public Works Department Submitted By: Girum Awoke Prepared By: Girum Awoke Julie Behzad Strategic Plan Goals ☐ Fiscal Stability  Downtown Revitalization ☐ Economic Development  Customer Service ☐ Enhanced Public Safety RECOMMENDATION a) Award a contract for Large Water Meter Replacement Project No. 18-PW -251 to American Pipeline Services in the not to exceed amount of $333,778, with a project contingency budget of 10%($33,378), and authorize the City Administrator to execute the agreement and related documents; and, b) Approve a budget amendment from the water fund in the amount of $70,663 to complete the Large Meter Replacement Project. BACKGROUND The City of Gilroy has approximately 100 large water meters (sizes 3” and larger) associated with service connections to commercial businesses, hospital and medical facilities, schools and other public facilities. In order to ensure the performance of these large meters, it is recommended to test large meters every two years. Typically, as a meter ages, it will read lower than actual supply, and with reduced reading against large consumption, the city is not able to collect due revenues from these service accounts. It 7.B Packet Pg. 72 is important to ensure that meters are in good working conditions to achieve proper reading every month. Historically, City Staff tested large meters annually, or at a minimum every two years, which has in recent years become a deferred maintenance item due to additional workload. Recognizing the importance of this project, Council authorized one-time and ongoing funds for a meter testing and replacement project. ANALYSIS In the Spring 2017 budget preparation process, Staff identified 101 large meters that needed to be tested and eventually replaced/upgraded as a Capital project. Many of these meters are old and would need to be replaced if they failed as parts are no longer available. The approved budget for the testing project was $40,000, while the budget for replacement was $330,000, mainly for meter purchases. The Meter Testing Project identified the types and number of meters that needed to be upgraded or replaced, which helped the department prioritize the meters that needed replacement. The testing was done over the course of 6 months and resulted in identifying the meters that read lower consumption than the actual supply as well as 22 of our large meters that do not have test ports and bypass assemblies and therefore could not be tested. These services would be upgraded so: 1) They can be tested , and; 2) Eliminate water service interruption to the customers due to any future work on the meter. For the W ater Meter Testing Decision Package Project, Staff retained Ferguson Enterprises in late 2017 to perform the testing. Testing of 101 meters was completed in April 2018. Based on the test results and subsequent analysis, staff completed the Meter Replacement Project specifications including the prioritization of all the meters and placed the project to bid in May 2018. The bid documents contained a base bid and two bid alternates, for a total of 82 large meters. In the process of testing and investigation, the W ater Section Staff replaced 11 large meters and determined that 8 additional meters will need need to be replaced after the completion of the Large Meter Replacem ent Project. Staff is planning on replacing the remaining 8 large meters within the next few months and to be completed by early 2019. The Project was advertised in the Gilroy Dispatch and San Jose Mercury News. Plans and specifications were sent to 12 plan rooms using the Arc Santa Clara website. BID RESULTS Project bids were opened on June 26, 2018, and 3 bids were received as follows, listed in order from lowest to highest bid amount: 7.B Packet Pg. 73 RANK COMPANY NAME BID AMOUNT 1 American Pipeline Services $260,236 2 Monterey Peninsula Engineering $346,250 3 Pacific Underground Construction $416,140 The lowest bidder was determined based on the amount of their respective base bid. The lowest responsive and responsible bidder is American Pipeline Services with a base bid of $260,236. The Engineer’s estimate for the base bid was approximately $ 245,000. The Base Bid included all the complex meters that involve replacing the meter as well as installing new bypass assembly. Staff also included 2 Add Alternate Bid Items that were revocable to install only 3” and 4” meters. Adding these Add Alternate Bid Items makes the total bid $333,778. With the base and alternate bids combined, American Pipeline Services is still the lowest bidder. ALTERNATIVES One of the alternatives to awarding this contract is to break the project into two or more phases. STAFF DOES NOT RECOMMEND. This alternative is not recommended given that the deferred maintenance on replacing large meters will cost the City even more money as contractor’s prices continue to rise and causing a loss of due revenues from these service accounts FISCAL IMPACT/FUNDING SOURCE The contract for this project includes the total bid amount of $ 333,778 plus a 10% contingency ($33,378) to address any unanticipated changes. As a result, the total expenditure allocation request is $367,156. Currently there is $296,493 available in the project budget after staff completed the purchase of all meters. Staff is requesting Council’s approval for additional budget appropriation from the water fund in the amount of $70,663 to complete the Large Meter Replacement Project. There are sufficient funds available in the Water Fund to pay for this project. 7.B Packet Pg. 74 City of Gilroy STAFF REPORT Agenda Item Title: Appointment of 6 Youth Commission Members to Terms Ending September 30, 2020 Meeting Date: October 1, 2018 From: Gabriel Gonzalez, City Administrator Department: City Clerk Submitted By: Shawna Freels Prepared By: Shawna Freels Suzanne Guzzetta Strategic Plan Goals ☐ Fiscal Stability ☐ Downtown Revitalization ☐ Economic Development ☐ Customer Service ☐ Enhanced Public Safety RECOMMENDATION Appointment of six Youth Commission members to terms ending September 30, 2018. BACKGROUND The City conducted a 16-week recruitment period prior to the summer break and through the beginning of the school year to fill six seats on the Youth Commission with 2-year terms ending 9/30/2020. We partnered with the Gilroy Unified School District Public Information Office to distribute the recruitment material to all Junior High and High School Principals, as well as through GUSD Twitter, Facebook and E-newsletters. We also published the open recruitment in our activity guide and promoted the recruitment efforts through all of our social media outlets and the City website. Recreation staff took extra efforts to conduct outreach at the Gilroy Youth Center, Late Night Gym, San Ysidro Park and at special community events such as our Party in the Park and National Night Out events as well as with parent 9.A Packet Pg. 75 organization San Ysidro Nueva Vida from east Gilroy.19 applications were received and the Council interviewed 15 of the applicants at your September 17, 2018 meeting; applicants Jackson Burge, Areana Correa, Kathryn Weber, and Gabriel Weisbrich were not present. Applicants are:  Bryan Alonso  Kaitlyn Amado  Jackson Burge  Areana Correa  Michelle Del Real  Allison DuRoss  Maana Kolagotla  Daniel Lee  Edwin Lopez  Alayna Matthews  Tiffany Mendoza  Reet Padda  Issabella Romo  Vikash Sabharwal  Paul Song*  Jane Tovar  Elizabeth Van Sambeek  Kathryn Weber  Gabriel H. Weisbrich * incumbent CONCLUSION Now that interviews have been completed, it is recommended that Council make appointments to fill these open seats on the Youth Commission. Attachments: 1. Youth Commission Applicant Map 2. Youth Commission Applications 9.A Packet Pg. 76 Gilroy Map for YC YC Applicants Alayna Matthews Allison DuRoss Bryan Alonso Daniel Lee Edwin Lopez Elizabeth Van Sambeek Gabriel Weisbrich Issabella Romo Jackson Burge Jane Tovar Kaitlyn Amado Kathryn Ann Weber Maana Kolagotla Michelle Del Real Paul Song Reet Padda Tiffany Mendoza Vikash Sabharwal 9.A.a Packet Pg. 77 Attachment: Youth Commission Applicant Map (1840 : Youth Commission Appointments) Name Age Grade Incumbent Bryan Alonso 15 10 Kaitlyn Amado 16 11 Jackson Burge 12 8 Areana Correa 16 12 Michelle Del Real 17 12 Allison DuRoss 16 11 Maana Kolagotla 13 8 Daniel Lee 16 7 Edwin Lopez 13 11 Alayna Matthews 16 11 Tiffany Mendoza 14 9 Reet Padda 14 9 Issabella Romo 16 11 Vikash Sabharwal 15 10 Paul Song 16 11 Y Jane Tovar 16 11 Elizabeth Van Sambeek 12 7 Kathryn Ann Weber 17 12 Gabriel H. Weisbrich 13 9 9.A.b Packet Pg. 78 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) 8/20/2018 11:32:03 AM City of Gilroy Application for the Gilroy Youth Commission Name *: Bryan Alonso Birth Date *: 05/10/2003 Address: 841 Monticelli Dr # 225 Phone Number(s): 408 - 710 -2434 Email Address: Grade *: 10 School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am a current 10th grader at Christopher High School. I am the oldest of 2 children in my family. I will be the first one in my family to attend college and pursue a higher education after high school. My parents are mono - lingual Spanish Speakers and I help them a lot with daily tasks. I have some community experience but would like to gain more through the Gilroy Youth Commission. I have been a volunteer at San Ysidro Park for about 6 months and an active community member in the San Ysidro Nueva Vida neighborhood group. I have volunteered in Day of the Child, Party in the Park along with other smaller community events in Gilroy. I have also volunteered at the Gilroy Garlic Festival, and in my church, St. Mary. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission to create opportunities so that youth don't fall into doing bad things. Due to lack of opportunities, some youth in Gilroy look to finding things to do but often times they are not smart things. I would like to help youth be more engaged in the community so that the community can be a better place. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? Some of the biggest problems facing youth in Gilroy are gangs, drugs, gun violence, and violence in general. One of the steps to take to address the problem is to create more opportunities for youth to be part of positive things to do. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A 9.A.b Packet Pg. 79 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 80 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) jj,,... • City of Gilroy Applicationrqmm for the Gilroy Youth Commission Name *: Kaitlyn Amado Birth date* 08 -19 -2002 Address. 7291 Eagle Ridge Drive, Gilroy, Ca. 95020 Grade *: 11th Phone number(s) : 408 - 767 -3745 email address: amado.kaitie @yahoo.com Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Within the City of Gilroy, I have taken part in various service opportunities particularly through St. Mary School and Parish. This includes voluntary work at St. Mary School where I am able to assist with classes, classwork, and events. Additionally, I have participated at the St. Joseph's toy drive, and I have served food to the homeless through the organization The Lord's Table. I am a part of the California Scholarship Federation through my high school which is a program that opens up several opportunities for community service. I have also been a part of small highschool clubs including the Red Cross Club. Lastly, I organized my own community service project in November 2017. Through this project, I connected with 7th and 8th graders at St. Mary School and together we created 'Thank you bags' for the Gilroy Police Department. Why would you like to be appointed to the Gilroy Youth Commission? The Gilroy Youth Commission gives myself and others an opportunity for service, self - growth, and new experiences. I have a big heart for service and I want to seize any opportunity that circles around serving others. When I read about this opportunity, I thought of the rare chance of being able to create something new and impactful that will benefit our community and even beyond it. This is what I want to accomplish if appointed. Voluntary work motivates me to inspire others and heal or bring comfort to the brokenness in our community. I am driven and hard - working, and I believe my skills and talents are valuable for the Gilroy community. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The advances of technology from this century have developed an everyday -use of phones and other popular items. Through our devices, we have access to almost anything, but today, universally, 9 out of 10 teens ages 13 -17 use social media. There are positive and negative outcomes with social media, but it is beginning to consume and control us, especially the youth. Social media affects the way we learn, sleep, and live. It's negative influences can rub off on kids, and result in bullying and other poor decisions. To address and resolve this problem, I would communicate and work with peers around me. Then I would introduce new ideas such as create a social media account dedicated to radiate positivity and open up to those in need of help. I would also introduce the idea of organizing an event in town or contact schools about this issue. Through this event we could share valuable information with parents and the kids about social media and include fun activities. Hopefully after brainstorming, we, as a team would take action and begin executing. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(c ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 81 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission Name *: Jackson Burge Birth Date* Address: 896 W 6th St 9/11/2018 17-50 1/16/2006 Phone Number(s): 4086656086 Email Address: iacksonpburge(a gmail.com Grade *: 7 School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I was a part of student council during fourth and fifth grade. I joined ASB with my peers in sixth grade and plan on doing so again if a new teachers is chosen to organize the meetings. Although I have never experienced Youth Commission, I would imagine it to be similar. Why would you like to be appointed to the Gilroy Youth Commission? I would like to join youth commission because it could influence my career choice, and that will greatly impact my future. Joining a form of the government may not be my number one option, but I would enjoy having it as a career. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I do tend to be more shy when it comes to public speaking, but in the Gate program we do have a plethora of oral projects. When this fact is put into consideration, it becomes obvious that as time progresses I will reach a higher level of performance. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 82 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) r_ '• City of Gilroy Application for the Gilroy Youth Commission 1(a Birth date *: __QName G!'\,(. Address: Grade *: I i Phone number(s) : (A c Q j J " q,vemail address: aqta (w a w E - C Ovn Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: M P MM ` (Ar oven m,.An M kQ a c' ' b' Why would you like to be appointed to the Gilroy Youth Commission? At V Vl0 b j J V\ e j A s( A-v\4m aj _ I nj y eo f T S ry O l 11 41,,\W- What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? .a- Ai^,V\u. 4-Val- Reapplyih§ -Com the Commission? vU .{v wv k- All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(cD-ci.gilroy.ca.us The City of Gilro pts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 83 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission Name*: Michelle Del Real Birthdate *: March 23, 2001 Address:_Grade*: 12 Phone number(s) :_(Email address: michellesanchezdelreal &gmail.com Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have lived in Gilroy for almost five years now and I am currently a senior at GECA. At school. I hold the Position of President of the Yearbook Club. Currently. I am also ASB Vice President of GECA. Last year. I was also Uart of the tutoring program at GECA. so I would help each grade level in any subject they were having trouble with. Throughout the five years that I have lived here. I have helped in the senior center that is close to the library. In regards to the library I have also been able to help there as well. I go to church here in gilroy and I enjoy being able to igvemytimetovolunteeringwithchildrenatmychurch. Not exactly in Gilroy. but I do have prior experience working with organizations and groups. When I was living inn San Diego. I helped out during the week at an organization for children. We would teach kids about the Gospel and give them different life lessons. At the same time, because they were children, we would add in some fun activities to the mix. At the moment. I am working with the Leukemia and Lymphoma Society with a subdivision that they have called Students of the Year. It's this amazing program where I will be able to raise money for children and teens who are goin tghroughbloodcancer. All the money that is raised will go into research for blood cancer and therapies for the kids who are going throughhrough this right now. I am meeting with people and business to acquire fundraisers. sponsorships, or some type of help to raise money for the children with blood cancer. I am having meeting and talking to people, asking foror help to make sure I am able to have a great fundraiser. My ultimate goal is to raise $23.000 towards the foundation. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I believe I will be able to help in igvinginsighttotheteenissues that are happening around me. Before, l never knew that there was such a commission where issues facing teens could be talked about and resolved in some way. but I know about it now. Being around these problems, l have first hand knowledge about what is going on around me and what is happening with the teens around me. I don't just want to be the person who gossips about other people's problems or who just makes matters worse, l want to help solve the issues and hopefully help some people make their life better than before. I want to be the voice for those who feel as through they don't have the power to do it themselves. l want to be the one to listen to their matters and to let them know that such things can be fixed if I am allowed to do so. I don't think anyone should be brought down by an issue that could have been solved or prevented. l want to be appointed because 1 want to be able to help the youth of iglroywithanX problems that could be surfacing up by showing them that there are people who are here to help them. 9.A.b Packet Pg. 84 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe the biggest problem facing the youth of Gilroy is drugs. I think with the whole glorification of it seen in movies, teens think it's okay to do it and a reeperience. Another thing is when you see movies of people who go into high school or who go off to collet, there is a scene where someone throws a party and everyone either egishighondrugsoris intoxicated. They glorify this act so then teens assume it's okay and want to try it soon, but what they don't understand is the severe negatives that come with doing so. With the legalization of weed, teens might assume that it's okay to have such drugs in your possession and to even take those drugs from time to time. I think teens should be taught the negative outcomes that come with taking drugs that way they are more cautious of the decisions they make and understand the effects they are making on their life. If I were appointed, the steps I would take to address this problem would be to make flyers, addressing the issue and the alternative routes you should take. and I'd post them around not just high school, but middle school campus to make it be known that this is a problem happening in most school campuses. I think it would also be a good idea to go and visit middle schools and high schools and talk to them about the dangers of taking drugs. Two years ago. while I was at GECA, a women who worked with kids to try to help them with their drug problems, came to my school and talked to us about how drugs can affect you and the issues behind it. She came to my school and talked about what causes someone to go to the measures of taking drugs and the things we should do instead. That is a step I would like to take to address the issues surrounding drugs. In order to do this. I would first talk to my GECA principle and ask her how and where I could find the women that taught us those lessons. Then. once I have been given that information. I would go meet with her and talk to her about giving her message to other high schools and middle schools in the area. If she agrees. and I hope she does. I would meet up with the principles of the high schools and middle schools here in iglroytoletthemknowabouttheprogramandhowitwouldbe beneficial to the school environment and students. If the school officials say yes to doing the Program, I would then give them the information, such as the women's phone number and what she does, and let them call the program so they can finalize and set up how they will work this into their schedule. In doing so, teens are going to able to understand the issues behind drugs and hopefully those who are doing drugs, decide to stop and do something more beneficial for their body and mind. I thin it will also allow teens to see both sides of the story so they can make wise decisions on how they want their life to be egared. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? Before I became apart of the youth commission_ I didn't really understand what the youth commission really did for the city or what it's role was. I only understand the basic information based on the flyer about the Youth Commission and the website_ but I didn't know what programs they were apart of or what they had the power of doing. Knowing all of this information and being more aware 9.A.b Packet Pg. 85 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) of what the youth commission does_ I would improve m: previous performance on the Commission by communicating more information in a better manner to the teens of Gilroy. Before I was on the commission_ I never knew about it and I know I would have liked to. I would have wanted to be apart of the meetings and future discussions going on, to learn more about what is happening with teens in iglroX and to also have a say in what was going on because L myself_ am a teen of Gilroy. I think it's great that we have the commission to help do this. but I think egttnginformationfromteensoutsideofthe commission is also helpful. However_ the problem with that is that most people don't even know what the Youth Commission is or does, and they don't know when they meet or if they can even be apart of the meetings. I would improve m: previous performance on the Commission by announcing too my friends, classmates, and other teens about the what the youth commission is and how they can help, even if they are not a member. Also_ I would let them know what days the Youth Commission has meetings and when they can come to the meetings. That way, we are able to gain even more perspectives and new ideas. On top of that_ teens are getting a say in what they believe would be the best thing to focus on overall because they might know something that the members of the Youth Commision don't. Being able to consider what they have to say can be beneficial to gain more knowledge and information on what is happening with the youth of Gilroy. All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels ci.gilroy.ca.us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 86 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 5/23/2018 7:41:39 PM Name *: Allison DuRoss Birth Date *: 3/28/2002 Address: 2380 Stonecress Street Phone Number(s): 408 - 427 -6579 Email Address: duross.allisona- gmail.com Grade *: 2020 School: Christopher High Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have volunteered at the Garlic Festival for three years working all three days, at Kids Discover Arts, and have helped do the Halloween Costume Marathon through the City of Gilroy. I am also in Link Crew and CSF at Christopher High. As for groups, I am very devoted to volleyball so I work in a team every single week and have volunteered at Christopher volleyball camps for the younger girls and boys wanting to learn the sport. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I love interacting with others in an effort to improve problems. My leadership skills have always been something I have been recognized for and it brings me a lot of joy being around other people who are the same and it pushes me to want to do even better in whatever I may be working on. Also, I really love events our community puts on, like the downtown street festivals that go on over the summer, and I think I could help contribute in spreading the word to other kids about these events to make them even more fun. I think we are growing as a community and I have a lot of ideas on how to improve the things that are already growing. I am a huge believer that voicing your opinion can make a change and to let not only my voice be heard but the voices of the other commissioners could encourage other kids to do the same. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I feel like the biggest problem facing the youth of Gilroy is they don't have their priorities in check and don't have a way to fix the problem. If I am appointed I plan on fixing this problem in a couple of ways. I know personally there are some times where I really just want to sit around and watch TV but I know I have a project to do. I know there are some places that hold workshops on how to say organized or how to manage their time. I know if kids were to see an 9.A.b Packet Pg. 87 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) AD for the workshop they couldn't take out their computers and sign up for it on their own but I think with the right mentality youth commissioners could help motivate kids and help them see that the things they do now really do effect their lives after. Just like I am doing trying to become a commissioner, I think extra curricular opportunities like this one really help kids stay on the right path and improve their character as a person. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? n/a AII Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca.us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 88 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission Name *: Maana Kolagotla Birth Date* Address: 9/8/2018 11:09 4/29/2005 Phone Number(s): Email Address: Grade *: 8 School: Ascencion Solorsano Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Gilroy has given me many opportunities to serve, learn and grow! One of them is the Gilroy Foundation Youth Board and being their Social Media Coordinator. Since the age of 12, 1 have been on this board hosting events and fundraising for the Gilroy Foundation. I also have been working at our temple's cafe since the age of 9. 1 joined as a cashier, but with time I learned to take more responsibilities such as taking inventory, brainstorming ideas to expand, and deal with suppliers. I enjoy serving my surroundings so much that in 6th grade I decided to serve my school's Student Council. In 7th grade, I was elected Treasurer of the Solorsano Student Council. Being the Treasurer, I handled all the funds for school events. I am also the founder and President of the Movie club at Solorsano. Being a Girl Scouts and captain of my Volleyball team has taught me many leadership skills. I also serve as a Teaching Assistant at my school and tutor kids in Math. Why would you like to be appointed to the Gilroy Youth Commission? would like to be appointed to the Gilroy Youth Commission for multiple reasons. Firstly, volunteering and giving back to our community is a huge part of my family's values. I wish to help, find, and implement solutions for the issues that the Gilroy youth face today. Secondly, want to encourage my peers to be actively involved in our community and the Youth Commission will provide the platform for me to be able to do so. Last but not the least, I am very interested in exploring entrepreneurship opportunities for our local youth. 9.A.b Packet Pg. 89 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? A major problem the youth of Gilroy faces is the lack of focus and motivation in using and creating opportunities for themselves. The extra time the youth has often gone into negative things. We can easily use the intelligence, new ideas, and power of the youth in a better way if their energies are directed to positive ways. as If I were appointed I would contact the Gilroy Chamber of Commerce, as well as many local businesses nearby to start programs where the youth can learn skills, get experience from the businesses, and our local businesses can get a helping hand. These programs would help Gilroy youth get motivated and use their extra time to learn and help others. I would also like to have these programs started at the local middle and high schools. This could motivate kids to start their own businesses in the future. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 90 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 9/11/2018 16:33 Name *: Daniel Lee Birth Date *: 12/22/2001 Address: Phone Number(s): Email Address: Grade *: 11 School: Christopher High Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I do have experience in serving the local community. I have volunteered at Glen View Elementary School for their Power School Program. I am currently the vice president of the National Honor Society at Christopher High School. Through this club, I have done much community service, like clothing drives for those in need in our community. Other than just the local community, I am part of a program in Santa Clara called Milal Mission (The Wheat Mission) and through this program I spend time with children with special developmental. Through all these different organizations, I have a growing desire to serve many more people, especially those of my local community. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commision because I want to be more in touch with the local community that I have grown up in. I would like to find bigger ways to serve the City of Gilroy and I feel that being appointed to the Youth Commission would help very much. I also want to develop more relationships with the people of Gilroy, so that I may be able be more engaged with the city. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I personally believe that the biggest problem facing the youth of Gilroy is their disengagement towards the local community. I think a lot of youth in Gilroy today tend to have less desire to serve the local community and be more involved with the organizations of our city. If I was appointed, I would bring this issue to the council and work with them to possibly organize more events and other opportunities aimed at the youth of Gilroy, so that they will be more engaged and involved with our city. Some events may give opportunities for us, the youth, to serve the Gilroy veterans or the senior centers in our town. 9.A.b Packet Pg. 91 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(a ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 92 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission Name *: Edwin Lopez Birth Date* Address: 9/10/2018 18:51 2/18/2005 Phone Number(s): Email Address: Grade *: 8 School: SouthVallev MiddleSchool Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: My name is Edwin Lopez I am an 8th grader at South Valley Middle School. I always try to give back and offer any support that I can out to the community. I have been volunteering since I was in the 4th grade in my community. I have tutored younger children at the Si Se Puede Community center located my old low- income housing complex on I.O.O.F. avenue. I tutored a total of 9 children ages 8 -12 for two years because they were very behind in school and I wanted to help them with reading and their homework. I have also helped out in food banks at Rebekah's Children and at my School South Valley Middle School for the last three years. Furthermore, I am a current youth volunteer at San Ysidro Park. I have helped the recreation department with special events and community celebrations for the last year and a half. I also try to be active at my school. I am currently the President for CJSF( California Junior Scholarship Federation). As a club we help out at school events and community events like the Tamale festival and e Christmas Tree Lighting. Apart from that, I participate in School programs. Aside from having experience in community volunteering and school activities I also have experience in balancing my academic and sports. I am currently the captain for Cross Country, Volleyball, Track and Field and I am a member of the school's band. Lastly, I earned the the World Champion title in Stick Fighting this summer in Portugal. Why would you like to be appointed to the Gilroy Youth Commission? I would like to join the commission because for me, as a youth, making a difference is important and working together is key. Growing up, my parents taught me that working hard and giving back to the community is important and that is why I would like to join the Youth Commission. I want to be able to contribute back to Gilroy and be a positive youth role model for other younger youth and my sisters. I want to show that being active and giving back is important for all youth. Only working together as a community and as youth, we will be able to solve some of the issues that we have as a community in Gilroy. 9.A.b Packet Pg. 93 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The biggest issue that youth are currently facing in Gilroy is their lack of interest in education. Many youth don't understand that education is important and that once they fall behind it is very hard for them to be able to catch up. Some youth don't believe that they can succeed in Gilroy due to their backgrounds and where they live. There are also some youth that are trying their best to improve but don't get the right help to be able to succeed. More empowering youth programming is needed for youth to be able to believe that they can do more. If I am appointed to the youth commission, I will work to bring more youth programming out to the community and schools to help empower youth to help them believe that they can achieve more. There is currently not enough youth programs that empower and mentor youth in the community. Many of the current programs available for youth are not centered in mentoring and empowering youth and that would make a huge difference. If I'm appointed I would work on finding successful adult mentors to teach workshops that empower youth. Another idea that I have to address this issue is to host a youth conference for all middle school and high school students in Gilroy that would be centered around youth empowerment. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 94 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission Name *: Alayna Matthews Birth Date* Address: 9/11/2018 16:58 4/28/2002 Phone Number(s): Email Address: Grade *: 11 School: Monte Vista Christian School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am a high school student at Monte Vista Christian School. There, I am a part of many groups. I was recently elected as ASB Secretary, and have been a part of student leadership for 5 years. I am also Vice President of the California Scholarship Federation group(scholars for service), and student ambassador at MVCS. I have been worship team leader for 5 years, and peer tutor for 2 years. Additionally, I was the recipient of 4 Christian Character Awards and even started a girls group on campus for Christians seeking fellowship. Outside of school, I am a Sunday School teacher at Morgan Hill Bible Church, and volunteer at Santa Clara Valley Medical Health and Hospital Sytems, however, I am hoping to transfer to St. Louise Hospital soon. I'm currently working with a vascular surgeon to publish a medical research paper as well. I have a heart for service and enjoy working at Kumon Learning Center(Morgan Hill) as a math and reading tutor. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commision because I believe that it is extremely important for the youth to be involved in politics, especially females. I also want to help create a culture in which diversity among teens in which diversity is celebrated, whether that be in sports, academics, or the arts. I strongly believe that Gilroy has the potential to become a town in which the youth is known for being well rounded, motivated, and most importantly, kind. It would be an honour to be part of a team who could do this. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? The Youth in Gilroy tend to be very individualistic. We were born into a time where competition is encouraged. Healthy competition is often very helpful, but from what I've noticed, the individualistic mindset here is harmful. To change this, I would propose planning monthly city- 9.A.b Packet Pg. 95 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) wide service opportunities. It would give teens a chance to help others while bonding with friends. These activities could include collecting and wrapping gifts for underprivileged children, free tutoring, and making care packages for those in shelters. These activities would not only help teens think of others in the community but also help build healthy relationships with their classmates, as they would be working alongside one another. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(a ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 96 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 8/20/2018 8:06:40 PM Name *: Tiffany Mendoza Birth Date *: 2/19/2004 Address: 169 Hennessey Way Phone Number(s): 408 - 413 -9839 Email Address: Grade *: 9 School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am a 9th grader at Christopher High School. I have one sister that is in the 11th grade and we will be first generation college students. Both of my parents came to the US at a very young age and work very hard to provide for our family. My parents have taught me to be humble, hardworking, and to not give up on anything that I set my mind to. I am dedicated and I hope to be able to give back to my community through the City of Gilroy Youth Commission. I have experience in volunteering with the City of Gilroy Recreation Department at San Ysidro Park in special community events. In the community events, I have engaged in leading children activities and helped set up and breakdown. I also have experience in volunteering at St. Mary Church leading and supporting their special events and recruitment efforts. I hope to be appointed to continue my community involvement. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I want to help make changes that can be made in the community for youth. There is a lot being done already but I believe there is more to be done. I would also like to be appointed to the Gilroy Youth Commission because there is more that can be done for Latino Youth in Gilroy. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? One of the biggest issues facing youth in Gilroy is the growth and expansion of social media and access to the internet. The internet helps a lot but it also bring a lot of problems with it. There are a lot of resources in the internet that youth can use to work for projects or for research but there are also other items that youth are being able to access. Some of the items that youth can have easily access content with violence and drug that perpetuates and encourages negative behavior in our community. If appointed, I would focus on outreach and 9.A.b Packet Pg. 97 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) educating youth and parents about the negative consequences of violence and drug usage. I would also focus on informing parents on what signs to look for in youth that might be using the internet to access deconstructing material. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(a ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 98 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 9/5/2018 21:25 Name *: Reet Padda Birth Date *: 2/3/2004 Address: 9601 Eagle View Way Phone Number(s): 4083102674 Email Address: beautify5000a- gmail.com Grade *: 9 School: Dr. T.J. Owens Gilroy Early College Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: For the school years of 2016 -2017 and 2017 -2018, 1 was elected as president of student council at Gilroy Prep School, where I helped the students and staff unite as a community. In turn, this fostered a healthy environment where students could easily learn and grow. The summer after my eighth grade promotion, I volunteered in the classrooms where summer school was held and helped the teachers prepare for next year, as well as helping the students who were attending summer school. I also volunteered at the 2018 Gilroy Garlic Festival along with participating in the Fourth of July Parade in Morgan Hill. I was part of a group representing the Indian Association of the South Santa Clara County, which is a non - profit organization. Furthermore, I took part in the "Leaders on Loose" training and volunteered at the Gilroy Youth Soccer League games. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission because I want to be a voice for the youth of Gilroy. I want to support and help the City Council develop programs for the youth to encourage them to pursue their interests and hobbies. I want the youth of Gilroy to be both physically and mentally strong, which will lead them to flourish professionally and personally in the future. As a member of the Gilroy Youth Commission, I will have the opportunity to make a difference in the Gilroy youth community. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? From my experience, I feel that the biggest problem facing the youth of Gilroy is mental and physical fitness. If I am appointed, I want to create programs and workshops to help build mental toughness, as mentality affects everyday actions. As Babe Ruth once said, "It's hard to beat a person who never gives up." Physical fitness ties into your mental well being, so it is 9.A.b Packet Pg. 99 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) important to bring awareness about the benefits of regular exercise and healthy eating habits. Additional issues that are related to youth health include substance abuse and stress (family issues, school, financial issues, etc). These are some of the issues that today's youth are facing and I want to help develop programs to raise awareness and provide coping strategies or solutions to these problems. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 100 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 9/10/2018 22:49 Name *: Issabella Romo Birth Date *: 1/7/2002 Address: Phone Number(s): Email Address: Grade *: 11 School: Dr. T.J Owen's Gilrov Early Colleae Academ Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been regularly doing community service within Gilroy since I was 13. At first, I worked with the theater arts program at Rucker Elementary, where I regularly volunteered at rehearsals to help students in memorizing their lines and on performance nights to make sure they had the assistance they needed. Since then, I have been working with youth in classrooms at both Rucker Elementary and Brownell Middle School. More recently, I have been volunteering in the office of Brownell on any days I have off that they don't as well as several days during the summer. I also am a counselor at the yearly summer programs for kids held at my music studio. I have also volunteered at the Gilroy Public Library as both a librarian's assistant and leader in the robotics program for kids attending summer school. Apart from working with younger children, I am a part of my school's Interact club, a service club with the motto "Service Above Self." I served as a club officer my sophomore year, and am now the vice president of that club. Additionally, I am serving as the 2018 -2019 International Project Coordinator of our Interact District 5170, where I will be creating the yearly project that 7,000+ Interactors in the Bay Area will be working towards through fundraising and service efforts. This year, I am also serving in my school's ASB serving as the spirit commissioner. Overall, I am very passionate in service and leadership, which is a part of my drive to make a difference in my community for the better. Why would you like to be appointed to the Gilroy Youth Commission? I am very passionate about helping those less fortunate than I am, whether it be through advocating for them or directly aiding them. That being said, I feel that holding a position on Gilroy's Youth Commission would allow me to put my passion and creativity to use in making a difference in Gilroy's youth's lives. Additionally, I believe being a part of Gilroy's Youth Commission would give me the opportunity of becoming more familiar with my community and learning how my efforts would be most impactful. I strongly feel that my assets in 9.A.b Packet Pg. 101 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) communication, organization, and teamwork will allow me to make a valuable impact in our community through working with my team that would be the Gilroy Youth Commission and creating events and projects that will benefit the youth of Gilroy. I am a firm believer that it does not take a grand project to make an impact. A simple act of kindness can make a tremendous difference, and I can only imagine what I can achieve when working with a whole team with the goal of making an impact. I was raised by the Gilroy community- taking part in recreational sports and visiting the library daily to take part in its valuable programs at a young age- and being appointed to the Gilroy Youth Commission would give me the opportunity to give back to it. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe the biggest problem facing youth is a lack of opportunity and drive to find what they are most passionate about. I often find that even my own peers struggle with this, and I am grateful to have been able to discover my passions and and drive through the opportunities I created for myself. Most kids grow up with dreams of being a doctor or a ballerina, but they are often not given the right tools to reach those dreams when it comes time for them to do so. Worse, kids tend to progressively lose the drive to pursue their dreams as they get older whether it be due to a lack of support or inaccessibility to the tools required. Should I be appointed to the Gilroy Youth Commission, I would like to create events such as career fairs and to work with schools and other public institutions to promote ambition. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? AII Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(a ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 102 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application r - for the Gilroy Youth Commission; Name *: Vikash Sabharwal Birth date *: June 3, 20f,? I Address: 1652 Crest Hill Way, Gilroy CA Grade *: 9th Phone number(s): (408)- 690 -6372 email address: satishsabharwa1007 @gmail.com Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: My sister has been involved in the Youth Commission in the past years, and this has allowed me to see the Youth Commission evolve. As the Commission has evolved, I have been able to seek my own passion in the community through a student run organization called CJSF, the school choir, and through volunteering at my school's community garden. Why would you like to be appointed to the Gilroy Youth Commission? Through the Gilroy Youth Commision, I would like to pursue my passion of community through creating cultural connections. Gilroy is a unique and expanding town which offers opportunity for sustainable solutions, diversity in interests and passions, and resources for the growing population. I would like to be involved in everything Gilroy is growing to be. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? One primary problem that the youth of Gilroy are facing as of now is malnutrition. In my everyday encounters with other youth, most do not know what they should eat or do to be healthy. This can effect their performance in school and in other activities. In order to address this issue, I could work with the Youth Commission to create classes which would teach about the human body and nutrition. These classes would be open to everyone and would hopefully give youth a better insight to their Doches and wnat is nealtny tor their bodies. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(D-ci.gilroy.ca.us The City of Gilroy accepts applications at any time and will keep them on file for one year. to i Name *: Vikash Sabharwal Birth date *: June 3, 20f,? I Address: 1652 Crest Hill Way, Gilroy CA Grade *: 9th Phone number(s): (408)- 690 -6372 email address: satishsabharwa1007 @gmail.com Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: My sister has been involved in the Youth Commission in the past years, and this has allowed me to see the Youth Commission evolve. As the Commission has evolved, I have been able to seek my own passion in the community through a student run organization called CJSF, the school choir, and through volunteering at my school's community garden. Why would you like to be appointed to the Gilroy Youth Commission? Through the Gilroy Youth Commision, I would like to pursue my passion of community through creating cultural connections. Gilroy is a unique and expanding town which offers opportunity for sustainable solutions, diversity in interests and passions, and resources for the growing population. I would like to be involved in everything Gilroy is growing to be. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? One primary problem that the youth of Gilroy are facing as of now is malnutrition. In my everyday encounters with other youth, most do not know what they should eat or do to be healthy. This can effect their performance in school and in other activities. In order to address this issue, I could work with the Youth Commission to create classes which would teach about the human body and nutrition. These classes would be open to everyone and would hopefully give youth a better insight to their Doches and wnat is nealtny tor their bodies. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(D-ci.gilroy.ca.us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 103 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 6/24/2018 9:08:40 PM Name *: Paul Song Birth Date *: 3/7/2002 Address: 1131 Del Oro Way Phone Number(s): 408 - 605 -7230 Email Address: Paul song24a-gm ail. com Grade *: 11 School: Christopher High School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I am currently a rising junior at Christopher High School. I have been a commissioner on the Gilroy Youth Commission for the past two years. I volunteer weekly at the Silicon Valley Korean School as a teacher assistant, at St. Louise Regional Hospital as Patient Services, and play cello at resident homes and other public events with several other musicians. I was also a part of my high school's leadership class where I took leadership positions in planning school events. Why would you like to be appointed to the Gilroy Youth Commission? While being on the Youth Commission, I sincerely valued and enjoyed how any word or idea that I spoke could have the potential to shape the future of Gilroy's youth. I believe the Gilroy Youth Commission is the best medium to make my positive ideas become reality and impact society. I also have great leadership and communication skills as well as lots of experience with planning events such as musical events or school events. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I believe that the youth of Gilroy has many dreams and aspirations, yet not enough opportunities to test their strengths and chase after their goals. For example, I have witnessed numerous students at my school who wish to learn a musical instrument, yet there are not enough opportunities or resources to sample playing instruments, find teachers, play in music festivals, etc. If appointed, I will design and implement events in a wide variety (musical, academic, business - related, and social events) so that students can explore these fields and discover their hidden talents or interests. 9.A.b Packet Pg. 104 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) Reapplying Commissioners: What can you do to improve your previous performance on the Commission? For next year, I can improve my performance by being even more engaged in conversations and ideas during meetings. I will also try to receive a leadership position towards an event we plan this season, so that I can become more of a direct influence on choices and proposed ideas. All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(a ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 105 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission 8/14/2018 9 :15 :28 PM Name *: Jane Tovar Birth Date *: 4/4/2002 Address: 1129 Montebello Dr Apt 31 Phone Number(s): (408)- 665 -6066 Email Address: ianetovar62(a gmail.com Grade *: 11 School: Dr T.J Owens Gilroy Early College Academy Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: Since the 8th grade, I have been doing community service through the City of Gilroy such as the senior center dances, Kids Discover Arts, creek clean up, and I have also gone to the Gilroy Demonstration Garden several times. In past summers, I have volunteered at the Gilroy Garlic Festival. Although I am done with the high school community service requirement I still enjoy volunteering for my community, so I volunteer as often as I can. I have also been in the club Interact which is a club that focuses on community service. I am able to communicate with people effectively because of the communication classes I have taken and will continue to take at Gavilan College. My communication skills have also been built on from when I was in the JSA club ( Junior State of America), which is a club that primarily focuses on debating and leadership skills. I currently hold the position of Club Commissioner in my school's government which allows me to build more organization and communication skills. This semester I am also apart of an S.T.E.A.M club for kids where I go to schools and teach kids about the STEAM fields. I also have experience with planning because I am apart of the Prom Committee at my school. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed to the Gilroy Youth Commission so I can help more than the people at my school. My passion at this moment in time is helping other people and putting my effort in so that other people can enjoy what I work on. I would like to see people gain happiness from events or organizations that I can help with. I strongly believe that my skills and experience can benefit the Youth Commission and Gilroy. Overall, I want to give back as much as I can to the community I grew up and that had given me so much to be grateful for. 9.A.b Packet Pg. 106 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I think the biggest problem facing the youth of Gilroy is mental health. In high school, middle school, and even elementary school adolescents struggle with mental health that can be harmfully affected by school, family, or friends. Some of the youth of Gilroy may also be silently struggling with mental disorders such as depression, anxiety, bipolar, or OCD just to name a few. This can hold people back from reaching their full potential and can keep someone from achieving their small and big goals. To address, this problem I would propose a mental health fair or mental health workshop that can take place at the library or in a therapeutic place like the Gilroy Demonstration Garden. I would heavily advertise for these events through social media, flyers, emails, and online. Hopefully, these events would help the youth feel more comfortable asking for help or talking about their issues. Another hope is that this would start conversations about making plans to feel better Reapplying Commissioners: What can you do to improve your previous performance on the Commission? n/a All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freels(a)-a) The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 107 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for the Gilroy Youth Commission Name *: Elizabeth Van Sambeek Birth Date* Address: 9/10/2018 21:15 8/19/2006 Phone Number(s): Email Address: Grade *: 7 School: Brownell Middle School Please list your background, including community service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: I have been in one group which is the Associated Student Body (ASB) of my school, last year. In my sixth grade year.) I helped with many event plannings and volunteer "field trips" to places such as St. Mary and other charity -like places. In the prior experience category I can also relate. My mother, Candace Van Sambeek, volunteers for many city related activities so I feel I have some experience in that area. Why would you like to be appointed to the Gilroy Youth Commission? I would like to be appointed for this Gilroy Youth Commission because I have always loved supporting my city in as many ways as I can at my age. When I get older, eligible to work, I want to volunteer at places like homeless and /or animal homes /places. This commission, I feel is a great way to start off my dream. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? One of the biggest problems that I believe is facing the youth of Gilroy is poverty. An example of this, is at my school when the teachers prepare to hand out PE clothes for the year they mentioned a paper that students can fill out if their parents can't afford to pay the fee. This fact made me understand just how real poverty is. The cost for PE clothes is 30 dollars per pair shirt and shorts) and to some that may seem like a small amount of money. But to others that may be a lot. I don't have a clear plan of how to solve this crisis yet, but I know that this commission will be the perfect resource to allow me to form one. Reapplying Commissioners: What can you do to improve your previous performance on the Commission? N/A 9.A.b Packet Pg. 108 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) All Commission, Board and Committee applications are a public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freelsa- ci.gilroy.ca. us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 109 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) DEC 2 9 ?OilCityofGilroyApplication for the Gilroy Youth Commission By Name*: ts'.cJLr A stn (101,1-er Birth date*: 07-/n3/01 Address: Grade*: I Phone number(s) : (email address: Please list your background, including co mmunity service within the City of Gilroy, and any prior experience with groups or organizations that would qualify you for this Commission: P_Volunleer at' GM Ste p ` I dSeft.) r4 Ii een4-er Tor ek4reri wi•l - dS hii i.S F.1e.. c4 ii J-o ASi3 cti V p IOjd , Se,c.re-l-a.r.t. rlC 1.1 1•JA lt Sate 0 S GnFoalnP) L O an G.j. P -,PI-r G Q r Why would you like to be appointed to the Gilroy You Commission? I Lvov lI I o je-e_ pve tic ("prori-cmily C.L FOC'Le- 1Ml° 7C o aA 4k i -. , 1"0/44 j otS -k be'41.l lead eK54-1 JL.,l15• I w va be ct. htn o r ve G;lroy 4 /erg betitr jh/4re. i^ ,-c)/ 4.gbum. What do you feel is the biggest problem facing the youth of Gilroy? If you are appointed, what are the steps you will take to address this problem? I h./,e ye 4h,,1 Ihe rr_c t es f r ss vP jott,;07 lil a v (-1,Ire i S lhe 141,.61z. © j,j cho 1.1eresI ,;7 a,4 I c e 55 ,v r i tr,.,4 lv huill well- ruun E j prge-etriQl1A1 c. f he. p l r ler even is Stria.r, ,,'s, In abli 4:94 4 -- Reapplying Commissioners: What can you do to improve your previous performance on the Commission? i A lemon cle(pi/ frfi-4evte /1/LP Pork 4,0old 12.1/ e_op-i-r;hyle Iv roli,Asstio 4a I otir 11 4 e-rat-ti 0 - All Commission, Board andu6ommittee applications are W public record Mail or email your application to: Shawna Freels, City Clerk City of Gilroy 7351 Rosanna Street, Gilroy, CA 95020 shawna.freeis @ci.ciiiroy.ca.us The City of Gilroy accepts applications at any time and will keep them on file for one year. 9.A.b Packet Pg. 110 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) Katie Ann Santos Weber OBJECTIVE To bring enthusiasm, dedication, and motivation and provide insight regarding youth and teen issues in Gilroy. CAREER SUMMARY Energetic, professional and motivated worker with demonstrated ability to work exceptionally well with people. Eager to work. Ability to prioritize, organize, and deal with difficult or demanding people with grace and kindness. Articulate communicator. Consistently maintains excellent relations with teachers, peers and others. Self-motivated with strong planning, organizational and leadership skills. Going places! EXPERIENCE 2009- present Theatrical Experience—In three"Character Counts" plays in elementary school 2012—2013 Two years Little League, Earning promotion to ALL—STAR team Fall 2012— Cross Country Team —Three years participation on school Cross Country team Fall 2014 (6th, 7th, and 8th grades) Winter 2014 JV Volleyball team Spring 2012 - Track and Field, multiple events Spring 2014 2012-2014 CALIFORNIA JUNIOR SCHOLASTIC FEDERATION Maintained 4.0 GPA to earn membership in this club 7th and 8th grade Held secretary position 2013-2014, completed all required community service hours. 2016 Volunteered at One Step Closer, helping people with disabilities April 2017 Attended Louren Jenkins STEM Workshop sponsored by.Anaerobe Systems and American Association of University Women of Morgan Hill April 2017 Part time employment(8-16 hours per week)with Clos La Chance Winery. to Present June 2017 Attended three day STEM Conference in Boston, MA AWARDS 2013, Tiger of the Year, All-around Athletic Award received three years in a row. 2014, 2015 9.A.b Packet Pg. 111 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) AWARDS, Continued 2013 Promoted to Little League All-Star team for superior batting skills 2013 -2015 Recipient of Principal's List award for 4.0 GPA three years in a row 6th, 7th& 8th grades) Spring 2014 Awarded certificate in recognition of outstanding participation in JV Volleyball 2013 -2014 Earned Accelerated Reader Award for reading more books than any other student in the school. Earned Hands in the Air Award 2013-2014 for outstanding participation by the Science Department at South Valley Middle School Spring 2014 Received Track and Field Award for Triple Jump Fall 2014 Received Perfect Attendance Award Spring 2015 Received President's Education Award for Outstanding Academic Excellence Received CJSF Lifetime Award for 4.0 GPA for all three years of middle school 18 Aug 17 Received Principal's Platinum Scholar Award for 4.0+for 2016-2017 Academic Year OTHER Traveled internationally (Germany,Mexico, Austria, Italy, Luxembourg) REFERENCES gladly furnished upon request II 9.A.b Packet Pg. 112 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments) City of Gilroy Application for Gilroy Youth Commission December 30, 2017 Gabriel H. Weisbrich 8200 Kern Avenue Apt C102 Gilroy, CA 95020 408) 348 -1276 11/13/2004 Grade: 8 Oxodiz3(aD-gmail.com DECEIVED JINN - :L 201a cllY CLERK'S OFFICE GJlRoY' C I have been volunteering for my community for a few years now. I also volunteer at my Church when they need help. I am good with technical jobs and I help with sound and lights, for my Youth Group whenever I can. I also helped for a large Easter event we put on for the community earlier this year. I was in charge of a station to do lights, sounds, and timed fog machine for special effects. Also, every year for as long as I can remember I have helped out at the Garlic Festival. I started out helping at the Miller gate stamping hands for re -entry, then scanning tickets. For the past two years I have been volunteering in the Yellow Parking Lot. I am a leader in the lot and am given a walkie talkie to communicate with the Headquarters and other leads. I usually work the busy intersections for parking and I enjoy making sure that the lot runs smoothly for those visiting our Festival. This year I worked from open to close all three days. I enjoy knowing that I am helping my community by helping visitors get into and out of the lot efficiently. I would like to be appointed to the Gilroy Youth Commission so I can be a part of something bigger in my community. I like that if I were appointed, I would be discussing and coming up with ways to positively affect the youth of my community. I feel one of the biggest problems facing the kids my age is a lack of free, educational activities. I remember going to every Kids Discover Art when I was younger, but the age cutoff was age 10. 1 would like to see an Art or Science Fair put on twice a year in Gilroy that would target kids over the age of 10. 1 would like to do advertising so we get a bunch of kids to come, and offer hands on activities that show how science and learning can be fun. I think this could help our youth to want to learn more and stay in school knowing that they can also be part of something bigger. Thank you for your consideration, Gabriel Weisbrich 9.A.b Packet Pg. 113 Attachment: Youth Commission Applications (1840 : Youth Commission Appointments)