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HomeMy WebLinkAboutCityCouncil_RegularSession_agenda_03_03_2025.PDFMarch 3, 2025 | 6:00 PM Page 1 of 6 City Council Regular Meeting Agenda CITY COUNCIL REGULAR MEETING AGENDA CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, MARCH 3, 2025 | 6:00 PM MAYOR Greg Bozzo COUNCIL MEMBERS Dion Bracco Tom Cline Terence Fugazzi Zach Hilton Carol Marques Kelly Ramirez CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion. Send written comments on any agenda item to publiccomments@cityofgilroy.org or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing. Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure. During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City. Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. March 3, 2025 | 6:00 PM Page 2 of 6 City Council Regular Meeting Agenda FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this meeting is outlined as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions 2. CLOSED SESSION 2.1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION. Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) and Paragraph (3) of Subdivision (e) of Government Code Section 54956.9 and Gilroy City Code Section 17A.11 (3) (b), based upon receipt of a written communication from Shenkman & Hughes, PC (available for inspection upon request at the office of the City Clerk). One case as defendant. March 3, 2025 | 6:00 PM Page 3 of 6 City Council Regular Meeting Agenda 3. ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5). 4. CEREMONIAL ITEMS - Proclamations and Awards 4.1. Presentation of Retirement Proclamation to Scott Barron 5. COUNCIL CORRESPONDENCE (Informational Only) 6. PRESENTATIONS TO THE COUNCIL 6.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda. Email written comments on non-agenda topics to publiccomments@cityofgilroy.org or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hard-copy materials, but electronic submissions are unlimited. 7. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee Council Member Marques – ABAG, Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group, Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team (alternate), VTA Policy Advisory Committee March 3, 2025 | 6:00 PM Page 4 of 6 City Council Regular Meeting Agenda Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Gilroy Sister Cities, Gilroy Youth Task Force (alternate), SCRWA, Santa Clara Housing and Community Development Advisory Committee Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate) Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate) 8. CONSENT CALENDAR Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order. 8.1. Approval of a Notice of Acceptance of Completion for the FY25 Annual CDBG Sidewalk/Curb Ramp Project No. 25-PW-291 and Approval of a Final Contract Amount of $172,003.00 8.2. Claim of Virginia Ferree (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) 9. BIDS AND PROPOSALS 10. PUBLIC HEARINGS 10.1. Hold the First Public Hearing Regarding the City's Transition from an At- Large to a District-Based Election System for the Purpose of Receiving Public Input on the Potential Contours of the New Districts and Hearing the Demographer's Presentation on the Transition Process and the Drawing of District Maps for the November 2026 and 2028 Elections 1. Disclosure of Ex-Parte Communications 2. Staff Report: Andrew Faber, City Attorney 3. Open Public Hearing 4. Close Public Hearing 5. Possible Action: Hold a Public Hearing and receive public input and a presentation from the City of Gilroy's ("City") consulting Demographer, Redistricting Partners, regarding the process and criteria for establishing boundaries for district elections pursuant to the California Voting Rights Act ("CVRA") for the City Council. The City Council should further discuss the following topics: 1. The Communities of Interest within the City that should define the boundaries and composition of districts before any maps of any proposed district boundaries are drawn; and, 2. Whether the City should draw six districts and retain its directly elected March 3, 2025 | 6:00 PM Page 5 of 6 City Council Regular Meeting Agenda Mayor, or draw 7 districts where City Councilmembers select the Mayor on a rotating or other basis. 11. UNFINISHED BUSINESS 11.1. Special Event Ordinance Update 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Staff is seeking Council direction to continue to waive fees for special events organized by non-profit organizations in the downtown area, and provide direction on the establishment of Downtown event zones and a fee waiver program for special events. 12. INTRODUCTION OF NEW BUSINESS 12.1. Create a Pilot Below Market Rate (BMR) Preservation Program and Adopt a Resolution Amending FY 2024-25 Budget to Appropriate Program Budget Adjustments 1. Staff Report: Sharon Goei, Community Development Director 2. Public Comment 3. Possible Action: 1. Receive report, direct staff to create a Pilot Below Market Rate (BMR) Preservation Program, become a partner agency in the Santa Clara County Office of Supportive Housing’s BMR Partnership Program, and authorize staff to execute the necessary steps to preserve the affordability of BMR homes as outlined in the report, including entering into loan agreements with and repaying Santa Clara County and executing necessary documents as appropriate. 2. Adopt a resolution amending the FY 2024-25 budget to appropriate Pilot BMR Preservation Program budget adjustments. 12.2. Presentation on Elected Officials' Roles in Emergency Management 1. Staff Report: Jimmy Forbis, City Administrator 2. Public Comment 3. Possible Action: Receive a presentation on the roles and responsibilities of elected officials in emergency management and provide any feedback or direction as appropriate. 13. FUTURE COUNCIL INITIATED AGENDA ITEMS 14. CITY ADMINISTRATOR'S REPORTS 14.1. Santa Teresa Fire Station Update March 3, 2025 | 6:00 PM Page 6 of 6 City Council Regular Meeting Agenda 14.2. Demonstration and Update Regarding the Service Request Software SeeClickFix 14.3. Demonstration and Update on the Bicycle and Pedestrian Encouragement GIS Map 15. CITY ATTORNEY'S REPORTS 16. CLOSED SESSION 16.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GC Sec.17A.8(a)(2) 13.1.1. Property: 140 5th Street (APN 799- 070- 23) Negotiators: Jimmy Forbis, City Administrator and Victoria Valencia, Economic Development Manager Other Party to Negotiations: Advantage Peak, LLC Under Negotiations: Price and Terms of Lease 16.2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 and Gilroy City Code Section 17A.8(a)(4) Name/Title: Jimmy Forbis, City Administrator 17. ADJOURN TO OPEN SESSION Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5). 18. ADJOURNMENT FUTURE MEETING DATES March 2025 17 Regular Meeting - 6:00 p.m April 2025 7 Regular Meeting - 6:00 p.m 21 Regular Meeting - 6:00 p.m May 2025 5 Regular Meeting - 6:00 p.m 19 Regular Meeting - 6:00 p.m Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03. Access the 2025 City Council Meeting Calendar at https://gilroy.city/2025.