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February 11, 2025 6:30 PM Page 1 of 3 Arts and Culture Commission
Regular Meeting Agenda
CITY OF GILROY
ARTS AND CULTURE
COMMISSION
REGULAR MEETING AGENDA
TUESDAY, FEBRUARY 11, 2025 | 6:30 PM
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA 95020
Chair: Vacant Vice Chair: Vacant
Commissioners: Camille McCormack, Adilene Moreno, Steven Porter, Melanie Reynisson, Steven
Taylor, Ruben Dario Villa, & Wendy Zamora
Staff Liaison: Bryce Atkins, Assistant to the City Administrator
Kylie Katsuyoshi, Management Assistant
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the City Clerk’s
Office at least 72 hours prior to the meeting at (408) 846-0204 or
cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be
made.
Materials related to an item on this agenda submitted to the City of Gilroy Arts and Culture Commission after
distribution of the agenda packet are available with the agenda packet on the City website at
www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each
person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons
wishing to address the Commission are requested, but not required, to complete a Speaker’s Card
located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this
meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to
the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the
Commission on any other item on this AGENDA is requested, but not required, to fill out a
speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the
item. The agenda for this regular meeting is as follows:
Arts and Culture Commission
Regular Meeting Agenda Page 2 of 3 February 11, 2025 | 6:30 PM
1. CALL TO ORDER
2. ROLL CALL
3. SECRETARY'S REPORT
4. APPROVAL OF AGENDA
5. APPROVAL OF MINUTES
5.1. Approve the Minutes of the October 8, 2024 Regular Arts and Culture
Commission Meeting
6. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
7. OLD BUSINESS
8. NEW BUSINESS
8.1. Appointment of Chair and Vice-Chair of the Arts and Culture Commission
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Commission appoint one of its members to each the Chair and Vice-Chair
position.
8.2. Arts and Culture Commission 2025 Meeting Schedule Approval
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Commission approval of a meeting schedule for calendar year 2025.
8.3. Approval of the Bench Plaque Inscription - Luna Family
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action:
Review and approve the proposed inscription for a bench plaque from the
Luna Family.
8.4. Budget Requests and Work Plan Update
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Commission discussion regarding any budget requests and what projects or
tasks should be listed on the work plan.
9. GILROY ART-RELATED COMMUNITY EVENT UPDATES
10. COMMISSION COMMENTS
11. STAFF COMMENTS
Arts and Culture Commission
Regular Meeting Agenda Page 3 of 3 February 11, 2025 | 6:30 PM
12. ADJOURNMENT
FUTURE MEETINGS
All meetings are held at the Gilroy City Council Chambers at 7351 Rosanna Street, beginning
at 6:30 PM.
March 11, 2025
April 8, 2025
May 13, 2025
City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Appointment of Chair and Vice-Chair of the Arts and
Culture Commission
Meeting Date:February 11, 2025
From:Bryce Atkins, Assistant to the City Administrator
RECOMMENDATION
Commission appoint one of its members to each the Chair and Vice-Chair position.
BACKGROUND
Per City Charter Section 904 entitled “Meetings: Chairmen”, the Commission is required
to re-appoint the positions of Chair and Vice-Chair each year. Below is the language that
establishes the requirement:
As soon as practicable following their original appointment, and following the first day
of January of each year thereafter each of such boards and commissions shall
organize by election one of its members to serve as presiding officer at the pleasure
of such board or commission.
This agenda item is to receive nominations and for the Commission to elect from
among its members a Chair and Vice-Chair for the next year. There are no term limits or
restrictions for those who have already served in this role from serving in those positions
again, should the Commission elect to do so.
City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Arts and Culture Commission 2025 Meeting Schedule
Approval
Meeting Date:February 11, 2025
From:Bryce Atkins, Assistant to the City Administrator
RECOMMENDATION
Commission approval of a meeting schedule for calendar year 2025.
BACKGROUND
Each year, the commissions of the City are to adopt a meeting schedule. The Arts and
Culture Commission has been meeting the second Tuesday of each month at 6:30 PM.
Historically, the Commission has canceled the December meetings, and occasionally
cancel a meeting over the summer due to vacations. The Commission is asked to
consider the below schedule, identify any changes to be made, and approve the
schedule.
The approved schedule will be used for the future meetings listed in each agenda, and
will be provided to the City’s Communications and Engagement Office to be shared with
the public on the community calendar. The dates for all meetings, assuming no
cancelations, are listed below:
March 11th
April 8th
May 13th
June 10th
July 8th
August 12th
September 9th
October 14th
November 11th (Veteran’s Day)
December 9th
City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Approval of the Bench Plaque Inscription - Luna Family
Meeting Date:January 14, 2025
From:Adam Henig, Recreation Manager
RECOMMENDATION
Review and approve the proposed inscription for a bench plaque from the Luna Family.
BACKGROUND
The Luna family have purchased a bench plaque. The Arts and Culture Commission is
asked to approve the following inscription:
In memory of Jess V. Arias
4/16/1926-6/1/2003
You will always be with me in my heart
I love you, Joanne Luna
The proposed location of the plaque will be at Cydney Casper Park, CC7 (as marked in
the attachment). Per the Bench Plaque Program, the criteria requires a maximum of 4
lines, 56 spaces per line including blank spaces. This inscription meets the criteria.
A portion of the proceeds goes towards the public art fund. The fund can be used for the
maintenance and restoration of existing public art.
Attachments:
1.Bench Plaque Program Map of Cydney Casper Park.
City of Gilroy
Arts and Culture
Commission
STAFF REPORT
Agenda Item Title:Budget Requests and Work Plan Update
Meeting Date:January 14, 2025
From:Bryce Atkins, Assistant to the City Administrator
RECOMMENDATION
Commission discussion regarding any budget requests and what projects or tasks should
be listed on the work plan.
BACKGROUND
The City of Gilroy operates on a biennial budget process whereby the City Council
approves two, one-year budgets. The new budgets are typically adopted in June of every
odd year. As part of that process, each commission is offered the opportunity to provide
input for Council to consider, as well as adopting the commission’s next two-year work
plan.
ANALYSIS
Budget Requests
The City Administrator’s Office and the Finance Department are asking for the City’s
commissions to provide input for consideration on the revenues or expenditures in the
next two-year biennial budget process. Last budget cycle, the Commission had requested
grant funds, which were denied. However, the Commission later requested to create the
public art event called “For the Love of Gilroy”, which was approved. The discussion with
Council regarding the proposal mentioned the possibility of future years of the event.
However, to establish it as a recurring event would require the Commission to take the
ongoing proposal to Council for consideration.
Workplan
The Commission adopted a two-year workplan with the previous budget cycle that took
place in 2023. The copy of the latest version is attached to this staff report for reference
purposes. The Commission is asked to create a workplan for the next two-year cycle. The
Commission may continue any of the previous workplan items, or start fresh with an
entirely new plan, whichever the Commission desires.
Budget Requests and Work Plan Update
City of Gilroy
Arts and Culture Commission Page 2 of 2 January 14, 2025
PUBLIC OUTREACH
This item was included on the public posted agenda for this meeting.
Attachments:
1. FY24 and FY25 Arts and Culture Commission Workplan