HomeMy WebLinkAboutYouthCommission_RegularMeeting_agendapacket_03_10_2025.PDF
Youth Commission
Regular Meeting Agenda Page 1 of 3 March 10, 2025 | 6:00 PM
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING AGENDA
MONDAY, MARCH 10, 2025 | 6:00 PM
GILROY SENIOR CENTER
7371 HANNA STREET
GILROY, CA 95020
Chair: Alfred James | Vice Chair: Maya Beyret
Treasurer: Emily Lai
Commissioners: Biruh Abandeh, Ethan Diep, Gianna Garcia, Anna Nguyen, Jacob Ortega, Karin
Sandoval Rodriguez, Sofia Romero, Thanmay Sarath
Staff Liaison: LeeAnn McPhillips, Assistant City Administrator, and Adam Henig, Recreation
Manager
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the Recreation
Division at least 72 hours prior to the meeting at (408) 846-0460 or
rec@cityofgilroy.org to help ensure that reasonable arrangements can be made.
Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of
the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to
Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the people
and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each
person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons
wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at
the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting
and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the
Secretary BEFORE this meeting portion begins. Anyone wishing to address the Commission on any
Youth Commission
Regular Meeting Agenda Page 2 of 3 March 10, 2025 | 6:00 PM
other item on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to
the Secretary BEFORE the Commission takes action on the item.
Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the
Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These
materials are also available with the agenda packet on the City website at www.cityofgilroy.org.
The outline for this agenda is as follows:
1. CALL TO ORDER
2. FLAG SALUTE
3. ROLL CALL
4. SECRETARY'S REPORT
5. APPROVAL OF MINUTES
5.1. February 10, 2025
6. INTRODUCTIONS
7. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
8. NEW BUSINESS
9. OLD BUSINESS
9.1. Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action: Comment and review the Fiscal Year 2025 Youth
Commission work plan.
9.2. Youth Commission Workplan for Fiscal Years 2026 and 2027
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action: Develop and motion to vote on the Youth Commission
Workplan for Fiscal Years 2026 and 2027.
9.3. Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget
Development
1. Staff Report: Adam Henig, Recreation Manager
2. Public Comment
3. Possible Action: Motion to approve Commission consensus on budget
requests for the Fiscal Year 2026 and 2027 budget cycle.
Youth Commission
Regular Meeting Agenda Page 3 of 3 March 10, 2025 | 6:00 PM
11. AGENDA ITEMS FOR NEXT MEETING
12. STAFF/COMMISSIONER COMMENTS
• Community Workshop Series: Visioning the Gilroy Civic Center Master Plan
13. ADJOURNMENT
Page 1 of 3
City of Gilroy
Youth Commission Regular Meeting Minutes
Monday, February 10, 2025 | 6:00 PM
1.CALL TO ORDER
Meeting called to order by Chair James at 6:02 p.m.
2.FLAG SALUTE
3.ROLL CALL
Attendance Attendee Name
Present Maya Beyret, Commissioner
Alfred James, Commissioner
Thanmay Sarath, Commissioner
Biruh Abaneh, Commissioner
Karin Rodriguez Sandoval, Commissioner
Anna Nguyen, Commissioner
Sofia Romero , Commissioner
Emily Lai, Commissioner
Ethan Diep, Commissioner
Absent Jacob Ortega , Commissioner
Gianna Garcia, Commissioner
4.SECRETARY'S REPORT
The meeting agenda and packet were posted on February 7, 2025.
5.APPROVAL OF MINUTES
5.1.January 13, 2025
Commissioner Sarath motioned to approve the minutes. Commissioner Nguyen
seconded. Motion passed 9-0-0.
RESULT: Pass
MOVER: Thanmay Sarath, Commissioner
SECONDER Anna Nguyen, Commissioner
AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath,
Commissioner Abaneh, Commissioner Ortega, Commissioner Rodriguez
Sandoval, Commissioner Nguyen, Commissioner Romero , Commissioner Lai,
Commissioner Diep
ABSENT: Commissioner Garcia
6.INTRODUCTIONS
6.1.Ethan Diep, new commissioner
Commissioner Diep introduced himself.
7.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
February 10, 2025 6:00 PM Page 2 of 3 Youth Commission
Regular Meeting Minutes
8.OLD BUSINESS
8.1.Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan
Staff liaison Henig reviewed the updated OpportuniTEEN vendor list. As of the
meeting, there were fourteen vendors who committed to participating in the
March 22 event. The committee will meet again before the next meeting to
review the vendor list and go over next steps. The legislative issue committee
shared their updates following their committee meeting. They created an outline
of what will be included in their memo/white paper to the City Council. They have
scheduled a follow-up meeting to begin the writing portion of the memo.
9.NEW BUSINESS
9.1.Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget
Development
Henig presented the staff report. He suggested proposing funding for future
trainings such as the YAC Attack and the OpportunitTEEN Fair, which was
discussed in the staff report. Staff Liaison McPhillips recommended the
Commission consider looking into other trainings as well that would benefit
them. Commissioner Ngyuen proposed to table the adoption until the next
meeting. Commissioner Sandoval seconded. The motion passed 9-0-0.
RESULT: Pass
MOVER: Anna Nguyen, Commissioner
SECONDER Karin Rodriguez Sandoval, Commissioner
AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath,
Commissioner Abaneh, Commissioner Rodriguez Sandoval, Commissioner
Nguyen, Commissioner Romero , Commissioner Lai, Commissioner Diep
ABSENT: Commissioner Garcia, Commissioner Ortega
9.2.Youth Commission Workplan for Fiscal Years 2026 and 2027
Henig presented the staff report. He suggested the Commission consider
adopting a similar work plan to the current one. Chair James recommended the
Commission consider incorporating the OpportuniTEEN Fair and Senior Tech
Day. Commissioner Abandeh recommended adding clean-up days that are
already organized by Gilroy Recreation to the list. However, there is still time to
discuss further at the next meeting since the deadline is March 28.
Commissioner Abandeh proposed to table the adoption of the work plan until the
next meeting. Commissioner Ngyuen seconded. The motion passed 9-0-0.
RESULT: Pass
MOVER: Biruh Abaneh, Commissioner
SECONDER Anna Nguyen, Commissioner
AYES: Commissioner Beyret, Commissioner James, Commissioner Sarath,
Commissioner Abaneh, Commissioner Ortega , Commissioner Rodriguez
Sandoval, Commissioner Nguyen, Commissioner Romero , Commissioner Lai,
Commissioner Diep
ABSENT: Commissioner Garcia, Commissioner Ortega
10.STAFF/COMMISSIONER COMMENTS
February 10, 2025 6:00 PM Page 3 of 3 Youth Commission
Regular Meeting Minutes
Henig asked if all commissioners have a Commission T-shirt. He will order a new one for
the newest commissioner, Diep.
11.ADJOURNMENT
James adjourned the meeting at 6:46 p.m.
I HEREBY CERTIFY that the foregoing minutes were duly adopted at a regular meeting of the
Youth Commission of the City of Gilroy.
/s/Adam Henig
Secretary
City of Gilroy
Youth Commission
STAFF REPORT
Agenda Item Title:Review FY2025 (July 1, 2024 - June 30, 2025) Youth
Commission Work Plan
Meeting Date:March 10, 2025
From:Adam Henig, Recreation Manager
RECOMMENDATION
Comment and review the Fiscal Year 2025 Youth Commission work plan.
BACKGROUND
At the October 14 meeting, the Youth Commission adopted its FY25 work plan. It
comprised of the following:
OpportuniTEEN Fair –similar to the previous year’s event, but this time add a
college admission component
Tech Week for Seniors –commissioners will identify days that they can assist
seniors with their personal devices.
Support Breakfast with Santa –commissioners will assist at the annual Breakfast
with Santa event on Saturday, December 7 at the Gilroy Senior Center.
Environmental issue –identifying a specific environmental issue that impacts
Gilroy or Gilroyans.
Resubmit a letter of support to the City Council in favor of funding a youth center
in Gilroy
ANALYSIS
Below is a status update for each of the work plan items.
OpportuniTEEN Fair
It is scheduled for Saturday, March 22, 2025, at Wheeler Center Gym. A committee has
been formed (Alfred, Gianna, Thanmay, Biruh, Anna) to lead the event planning efforts.
They will be responsible for the following:
Recruiting Vendors – recruit local businesses, nonprofits, and government
agencies to table at the event. The committee reviewed the vendor list and will
Review FY2025 (July 1, 2024 - June 30, 2025) Youth Commission Work Plan
City of Gilroy
Youth Commission Page 2 of 2 March 10, 20251
9
4
2
start contacting the vendors they are assigned to, following this meeting. They’ll report
back in early February at a committee meeting.
Marketing – spreading the word to Gilroy teens about the event. A marketing
strategy will be developed. This will occur once the vendors have been solidified.
Logistics – everything that is needed for the day of the event. This will begin
approximately 30 days prior to the event.
On Wednesday, February 25, the committee met and provided an update on their vendor
recruitment efforts. As of March 5, the committee has confirmed 23 vendors, while 8 are
pending. Prior to this meeting, Henig will reach out to those commissioners assigned to
vendors who are tentative to get a status update.
In addition, the committee has begun the marketing efforts. They have taken flyers and
distributed them at their schools. Henig has also submitted it to GUSD’s PeachJar and
will send it electronically through the City’s e-newsletters. Lastly, the committee will meet
at least one more time before setup begins the day before the event. The committee
meeting will focus on day of logistics such as setup, signage, thank you gifts for vendors,
and raffle prizes.
Tech Week for Seniors
Commissioners completed two weeks (in November and December 2024) of assisting
seniors with their personal devices at the Senior Center.
Support Breakfast with Santa
Five commissioners assisted at the annual Breakfast with Santa event on Saturday,
December 7 at the Gilroy Senior Center.
Legislative Issue
The Commission’s legislative issue will focus on protecting the vulnerable and native
Loma Prieta Hoita, a flower that is grown throughout the SF Bay Area, including in South
County. The committee members--Karin, Jacob, Maya, Sofia, Ethan—recently met on
February 25 and are nearing completion of their white paper/memo. They are scheduled
to meet again on March 11. They anticipate having it completed in April.
Attachments:
1. 2025 OpportuniTEEN Fair Vendor List as of March 7, 2025
City of Gilroy
Youth Commission
STAFF REPORT
Agenda Item Title: Youth Commission Workplan for Fiscal Years 2026 and
2027
Meeting Date: March 10, 2025
From: Adam Henig, Recreation Manager
RECOMMENDATION
Develop and motion to vote on the Youth Commission Workplan for Fiscal Years 2026
and 2027.
BACKGROUND
The Youth Commission is tasked with developing and adopting a new work plan for the
upcoming two-year budget, Fiscal Years 2026 and 2027. The work plan reflects what the
Commission will be working on during this period. The previous work plan comprised of
the following items:
• OpportuniTEEN Fair –similar to the previous year’s event, but this time add a
college admission component
• Tech Week for Seniors –commissioners will identify days that they can assist
seniors with their personal devices.
• Support Breakfast with Santa –commissioners will assist at the annual Breakfast
with Santa event on Saturday, December 7 at the Gilroy Senior Center.
• Environmental issue –identifying a specific environmental issue that impacts
Gilroy or Gilroyans.
• Resubmit a letter of support to the City Council in favor of funding a youth center
in Gilroy
At last month’s meeting, the Commission showed interest in adopting a work plan that
included organizing OpportuniTEEN Fair and Senior Tech Day as well as adding
community clean-up days at city parks.
ANALYSIS
Youth Commission Workplan for Fiscal Years 2026 and 2027
City of Gilroy
Youth Commission Page 2 of 2 March 10, 2025
The work plan should comprise of tasks that have a clear, concise, and measurable goal
that can be delivered upon no later than June 30, 2027. The Commission has the option
of adopting a work plan like their current one. This would include the following:
• OpportuniTEEN Fair
• Senior Tech days
• Support Breakfast with Santa
• Legislative Issue
• Participate in community clean-up day (new)
Work plan items should offer value to the youth and teens of Gilroy and be completed
during the school year term.
City of Gilroy
Youth Commission
STAFF REPORT
Agenda Item Title: Youth Commission and City of Gilroy’s Fiscal Year 2026
and 2027 Budget Development
Meeting Date: March 10, 2025
From: Adam Henig, Recreation Manager
RECOMMENDATION
Motion to approve Youth Commission consensus on budget requests for Fiscal Year 2026
and 2027 budget cycle.
BACKGROUND
The City of Gilroy prepares it budgets on a two-year cycle. The City’s fiscal year begins
on July 1 of each year and ends June 30 of the following year (as an example, the current
fiscal year commenced July 1, 2024, and will end on June 30, 2025). The City is currently
in its second and final budget year from the previous budget cycle. As staff prepares the
budget proposal, the City’s boards and commissions are being provided the opportunity
to submit budget requests for consideration of inclusion in the proposed and potentially
adopted City budget.
ANALYSIS
Staff is requesting that the Youth Commission identify and provide, through Commission
consensus, its budget requests for Fiscal Years 2025-26 and 2026-27.
According to the Letter from the City Administer, the budget requests should include the
following information:
• A description of the item you are requesting.
• The justification for the request and how it fits within your board/commission
workplan.
• An estimate of the cost for the request, including any revenue source (if
applicable)
An example would be the OpportuniTEEN Fair and all the costs associated with it:
• Snacks and lunch for commissioners and participating vendors $300
Youth Commission and City of Gilroy’s Fiscal Year 2026 and 2027 Budget Development
City of Gilroy
Youth Commission Page 2 of 2 March 10, 2025
• Thank you gifts to the vendors – $250
• Materials for decorating – $100
• Professionally made sign (one-time) – $300
• Photobooth for participants – $200
• Marketing flyer (via Peachjar) - $100
The budget requests will be documented by the assigned staff and included in the City’s
budget process for consideration. For more information about the budgetary request,
please see the attached letter.
During the February meeting, Henig suggested requesting funding for future trainings
such as the YAC Attack or something similar.
Attachments:
1. Letter to Advisory Body requesting Budget Input
February 5, 2025
To: Gilroy Youth Commission
Re: City of Gilroy’s Fiscal Year 2026 and 2027 Budget Development
The City will begin its budget development process for the Fiscal Years 2026 and 2027 in January 2025.
This process is a formal method through which the City Council establishes its priorities and goals for
the upcoming fiscal years and the budget is subsequently developed to align with set priorities and goals.
The City develops and adopts two one-year budgets, also known as a biennial budget. Each fiscal year
begins on July 1st and ends on June 30th.
I would like to invite you to participate in the process by providing input on what you would like the
City Council to consider in this budget development. The input could include funding for professional
training, conferences, grants, or projects your board/commission would like the City Council to
consider. All input received will be presented to the City Council.
Budget requests should include the following information:
A description of the item you are requesting
The justification for the request and how it fits within your board/commission workplan
An estimate of the cost for the request, including any revenue source (if applicable)
In addition, as part of the budget adoption process, City Council will be asked to review and approve
each board or commission’s workplan for the two fiscal years.
Please submit your proposed board/commission workplan and any budget requests as one collective
request from the entire board/commission. An action on your board/commission agenda to approve the
recommendations is encouraged. Please prepare a memo to the Board’s assigned Executive Sponsor. All
requests should be submitted no later than March 28, 2025.
Respectfully,
Jimmy Forbis
City Administrator
City of Gilroy
7351 Rosanna Street
Gilroy, California
95020
City Administrator’s Office
Telephone (408) 846-0250
http://www.cityofgilroy.org
Architects, Designers, and
Community Collaborators
Please join us!
Visioning the Gilroy Civic Center Master Plan
For additional
information,
please visit,
www.cityofgilroy.org/CCMP
or scan QR code.
Community Workshop #1
Open House & Gallery Information Walk
Tuesday, March 4, 2025
9am or 6pm (two sessions)
Community Workshop #2
Alternative Concepts & Visioning Sessions
Tuesday, April 8, 2025
9am or 6pm (two sessions)
Community Workshop #3
Preferred Concept & Visioning Sessions
Tuesday, May 20, 2025
9am or 6pm (two sessions)
Snacks and childcare will be provided.
Community Workshop Series
at the Wheeler Center, located at 270 W 6th Street
The City of Gilroy is launching a project to
modernize and reimagine the Civic Center
by developing a new Civic Center Master
Plan. The existing Master Plan, adopted in
2002, needs an update to address the
increasing demands of the community,
underutilized spaces, and aging facilities.
The community is invited to participate in a
series of workshops to share your ideas and
priorities for a new civic center.
Gilroy City Hall
7351 Rosanna St.
Gilroy, CA 95020
408.846.0219
www.cityofgilroy.org
Ryan Osenton
Project Manager
Direct: 408.846.0277
ryan.osenton@cityofgilroy.org
Workshops will be conducted in English and Spanish
Architects, Designers, and
Community Collaborators
¡Favor de acompañarnos!
Para más
información,
favor de visitar,
www.cityofgilroy.org/CCMP
o escanee el código QR.
Taller Comunitario #1
Visita Comunitaria y Paseo
Informativo por la Galería
Martes, marzo 4, 2025
9am o 6pm (dos sesiones)
Taller Comunitario #2
Conceptos Alternativos
y Sesiones de Visualización
Martes, abril 8, 2025
9am o 6pm (dos sesiones)
Taller Comunitario #3
Concepto Preferido
y Sesiones de Visualización
Martes, mayo 20, 2025
9am o 6pm (dos sesiones)
Habrá bocadillos y cuidado de niños.
Serie de Talleres Comunitarios en el Centro Wheeler, ubicado en 270 W 6th Street
La Ciudad de Gilroy está lanzando un proyecto para
modernizar y reimaginar el Centro Cívico mediante el
desarrollo de un nuevo Plan Maestro del Centro Cívico.
El Plan Maestro actual, adoptado en el 2002, necesita
una actualización para hacer frente al aumento de las
demandas de la comunidad, a los espacios infrautilizados
y al envejecimiento de las instalaciones.
Se invita a la comunidad a participar en una serie de
talleres para compartir sus ideas y prioridades para un
nuevo centro cívico.
Ayuntamiento de Gilroy
7351 Rosanna St.
Gilroy, CA 95020
408.846.0219
www.cityofgilroy.org
Ryan Osenton
Gerente del Proyecto
Directo: 408.846.0277
ryan.osenton@cityofgilroy.org
Los talleres se realizarán en inglés y en español
Visualizar el Plan Maestro del Centro Cívico de Gilroy