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Home My WebLink AboutAgreement - William Duff Architects, Inc. - Expires: 05/31/2026City of Gilroy Agreement/Contract Tracking Today’s Date: May 28, 2025 Your Name: Sheila Castillo Contract Type: Services over $5k - Contractor - Design Professional Phone Number: 408-846-0569 Contract Effective Date: (Date contract goes into effect) 5/15/2025 Contract Expiration Date: 5/31/2026 Contractor / Consultant Name: (if an individual’s name, format as last name, first name) William Duff Architects, Inc. Contract Subject: (no more than 100 characters) Project assessment, design and documentation, and construction support for Fire Station Renovations Contract Amount: (Total Amount of contract. If no amount, leave blank) 243076 By submitting this form, I confirm this information is complete:  Date of Contract  Contractor/Consultant name and complete address  Terms of the agreement (start date, completion date or “until project completion”, cap of compensation to be paid)  Scope of Services, Terms of Payment, Milestone Schedule and exhibit(s) attached  Taxpayer ID or Social Security # and Contractors License # if applicable  Contractor/Consultant signer’s name and title  City Administrator or Department Head Name, City Clerk (Attest), City Attorney (Approved as to Form) Routing Steps for Electronic Signature Risk Manager City Attorney Approval As to Form City Administrator or Department Head City Clerk Attestation Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 TYPE OF PROCURMENT DOLLAR THRESHOLD / SIGNING AUTHORITY STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL $0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above EQUIPMENT /SUPPLIES/ MATERIALS Furniture, hoses, parts, pipe manholes, office supplies, fuel, tools, PPE items, etc… • Vendor selection at discretion of staff Payment Method Purchase Card or Payment Request (if vendor does not accept credit cards) • Informal bid/quotation – 3 quotes (verbal or written) • Purchasing Summary form w/ Purchasing Approval • Purchase Requisition Payment Method Purchase Order* • Informal bid/quotation – 3 written quotes • Purchasing Summary form w/ City Administrator Approval • Purchase Requisition Payment Method Purchase Order • Formal Bid • Advertisement • Council Approval • Purchase Requisition signed by City Administrator Payment Method Purchase Order GENERAL SERVICES Janitorial, landscape maintenance, equipment repair, installation, graffiti abatement, service inspections, uniform cleaning, etc… • Vendor selection at discretion of staff • May require insurance documents depending on scope/ nature of work Payment Method Purchase Card (if incorporated) Signed Payment Request (if so proprietor or partner) • Informal bid/quotation – 3 quotes (verbal or written) • Purchasing Summary form w/ Department Head Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order* • Informal Bid/RFP quotation – 3 written quotes • Purchasing Summary form w/ City Administrator Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • Formal Bid/RFP/RFQ • Advertisement • Council Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order PROFESSIONAL SERVICES Consultants, architects, designers, auditors, etc... • Vendor selection at the discretion of staff • Purchase Summary Form w/ Purchasing Approval • Standard Agreement signed by Department Head • Purchase Requisition Payment Method Purchase Order • RFP/RFQ to at least 3 consultants • Purchase Summary Form w/ Department Head Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • RFP/RFQ to a list of consultants • Evaluation Spreadsheet w/ City Administrator Approval • Standard Agreement • Purchase Requisition Payment Method Purchase Order • Formal RFP/RFQ • Advertisement • Council Approval • Standard Agreement signed by City Administrator • Purchase Requisition Payment Method Purchase Order Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -1- AGREEMENT FOR SERVICES (For design professional contracts over $5,000) This AGREEMENT made this 6 day of May, 2025 between: CITY: City of Gilroy, having a principal place of business at 7351 Rosanna Street, Gilroy, California and CONSULTANT: WILLIAM DUFF ARCHITECTS, INC, having a principal place of business at 1275 Folsom Street, San Francisco, CA 94103. ARTICLE 1. TERM OF AGREEMENT This Agreement will become effective on May 15, 2025 and will continue in effect through May 31, 2026 unless terminated in accordance with the provisions of Article 7 of this Agreement. ARTICLE 2. INDEPENDENT CONTRACTOR STATUS It is the express intention of the parties that CONSULTANT is an independent contractor and not an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties acknowledge that CONSULTANT is not an employee for state or federal tax purposes. CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S employees, including, without limitation, disability or unemployment insurance, workers’ compensation, medical insurance, sick leave, retirement benefits or any other employment benefits. CONSULTANT shall retain the right to perform services for others during the term of this Agreement. ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT A.Specific Services CONSULTANT agrees to: perform the services as outlined in Exhibit “A” (“Specific Provisions”) and Exhibit “B” (“Scope of Services”) within the time periods described in and Exhibit “C” (“Milestone Schedule”). B.Method of Performing Services CONSULTANT shall determine the method, details and means of performing the above-described services. CITY shall have no right to, and shall not, control the manner or determine the method of accomplishing CONSULTANT’S services. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -2- C.Employment of Assistants CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as CONSULTANT deems necessary to perform the services required of CONSULTANT by this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the performance of those services. CONSULTANT assumes full and sole responsibility for the payment of all compensation and expenses of these assistants and for all state and federal income tax, unemployment insurance, Social Security, disability insurance and other applicable withholding. D.Place of Work CONSULTANT shall perform the services required by this Agreement at any place or location and at such times as CONSULTANT shall determine is necessary to properly and timely perform CONSULTANT’S services. ARTICLE 4. COMPENSATION A. Consideration In consideration for the services to be performed by CONSULTANT, CITY agrees to pay CONSULTANT the amounts set forth in Exhibit “D”. In no event however shall the total compensation paid to CONSULTANT exceed Two Hundred Forty Three Thousand Seventy Six Dollars and Zero Cents ($243,076.00). B.Invoices CONSULTANT shall submit invoices for all services rendered. C.Payment Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment will be made unless CONSULTANT has first provided City with a written receipt of invoice describing the work performed and any approved direct expenses (as provided for in Exhibit “A”, Section IV) incurred during the preceding period. If CITY objects to all or any portion of any invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected until the objection has been resolved by mutual agreement of the parties. D.Expenses CONSULTANT shall be responsible for all costs and expenses incident to the performance of services for CITY, including but not limited to, all costs of equipment used or provided by CONSULTANT, all fees, fines, licenses, bonds or taxes required of or impos ed against CONSULTANT and all other of CONSULTANT’S costs of doing business. CITY shall not be Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -3- responsible for any expenses incurred by CONSULTANT in performing services for CITY, except for those expenses constituting “direct expenses” referenced on Exhibit “A.” ARTICLE 5. OBLIGATIONS OF CONSULTANT A.Tools and Instrumentalities CONSULTANT shall supply all tools and instrumentalities required to perform the services under this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent any tools, equipment or services from CITY. B.Workers’ Compensation CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and indemnify CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys’ fees, arising out of any injury, disability, or death of any of CONSULTANT’S employees. C.Indemnification of Liability, Duty to Defend 1.As to professional liability, to the fullest extent permitted by law, CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys’ fees, to the extent arising or resulting directly or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. 2.As to other liability, to the fullest extent permitted by law, CONSULTANT shall defend, through counsel approved by CITY (which approval shall not be unreasonably withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or death of any person or damage to any property. D.Insurance In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property, including the loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; provided however, Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -4- Professional Liability Insurance written on a claims made basis must comply with the requirements set forth below. Professional Liability Insurance written on a claims made basis (including without limitation the initial policy obtained and all subsequent policies purchased as renewals or replacements) must show the retroactive date, and the retroactive date must be before the earlier of the effective date of the contract or the beginning of the contract work. Claims made Professional Liability Insurance must be maintained, and written evidence of insurance must be provided, for at least five (5) years after the completion of the contract work. If claims made coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the earlier of the effective date of the contract or the beginning of the contract work, CONSULTANT must purchase so called “extended reporting” or “tail” coverage for a minimum of five (5) years after completion of work, which must also show a retroactive date that is before the earlier of the effective date of the contract or the beginning of the contract work. As a condition precedent to CITY’S obligations under this Agreement, CONSULTANT shall furnish written evidence of such coverage (naming CITY, its officers and employees as additional insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation, or of a material change in policy terms. E.Assignment Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of CONSULTANT under this Agreement may be assigned or subcontracted by CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion. F.State and Federal Taxes As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying all required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges and agrees that: •CITY will not withhold FICA (Social Security) from CONSULTANT’S payments; •CITY will not make state or federal unemployment insurance contributions on CONSULTANT’S behalf; •CITY will not withhold state or federal income tax from payment to CONSULTANT; •CITY will not make disability insurance contributions on behalf of CONSULTANT; •CITY will not obtain workers’ compensation insurance on behalf of CONSULTANT. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -5- ARTICLE 6. OBLIGATIONS OF CITY A.Cooperation of City CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at reasonable times following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONSULTANT’S duties under this Agreement. B.Assignment CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONSULTANT. Such assignment shall not release CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement. ARTICLE 7. TERMINATION OF AGREEMENT A.Sale of Consultant’s Business/ Death of Consultant. CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later than thirty (30) days prior to any such sale. CITY shall have the option of terminating this Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination pursuant to this Article 7.A shall be in writing and sent to the address for notices to CONSULTANT set forth in Exhibit A, Subsection V.I., no later than thirty (30) days after CITY’ receipt of such notice of sale. If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated upon death of CONSULTANT. B.Termination by City for Default of Consultant Should CONSULTANT default in the performance of this Agreement or materially breach any of its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written notification to CONSULTANT. For the purposes of this section, material breach of this Agreement shall include, but not be limited to the following: 1.CONSULTANT’S failure to professionally and/or timely perform any of the services contemplated by this Agreement. 2.CONSULTANT’S breach of any of its representations, warranties or covenants contained in this Agreement. CONSULTANT shall be entitled to payment only for work satisfactorily completed through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for the tasks described on Exhibit C” which have been fully, competently and timely rendered by CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to CONSULTANT’S default in the performance of this Agreement or material breach by CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY may have, CONSULTANT shall reimburse Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -6- CITY, within ten (10) days after demand, for any and all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONSULTANT for the performance of that task pursuant to this Agreement. C.Termination for Failure to Make Agreed-Upon Payments Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4 of this Agreement on the date due, then if and only if such nonpayment constitutes a default under this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this Agreement if such default is not remedied by CITY within thirty (30) days after demand for such payment is given by CONSULTANT to CITY. D.Transition after Termination Upon termination, CONSULTANT shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONSULTANT shall cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done toward completion of the services required hereunder, and shall act in such a manner as to facilitate any the assumption of CONSULTANT’s duties by any new consultant hired by the CITY to complete such services. ARTICLE 8. GENERAL PROVISIONS A.Amendment & Modification No amendments, modifications, alterations or changes to the terms of this Agreement shall be effective unless and until made in a writing signed by both parties hereto. B.Americans with Disabilities Act of 1990 Throughout the term of this Agreement, the CONSULTANT shall use due professional care to comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current form and as it may be amended from time to time. CONSULTANT shall also require such compliance of all subcontractors performing work under this Agreement, subject to the prohibition against assignment and subcontracting contained in Article 5 above. The CONSULTANT shall defend with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its officers, employees, agents and representatives from and against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation attorneys’ fees, that may arise out of any violations of the Act by the CONSULTANT, its subcontractors, or the officers, employees, agents or representatives of either. C.Attorneys’ Fees If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -7- attorneys’ fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled. D.Captions The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation. E.Compliance with Laws The CONSULTANT shall keep itself informed of all State and National laws and all municipal ordinances and regulations of the CITY which in any manner affect those engaged or employed in the work, or the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a contract or subcontract to the CITY OF GILROY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of the race, color, sex, religious creed, national origin, ancestry of any employee, applicant for employm ent, or any potential subcontractor. F.Conflict of Interest CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any public agency interested in this Agreement has any pecuniary interest in the business of CONSULTANT and that no person associated with CONSULTANT has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement. G.Entire Agreement This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and in no way binding upon CITY. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -8- H.Governing Law and Venue This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and federal courts located in Santa Clara County, California. I.Notices Any notice to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section V.I. but each party may change the address by written notice in accordance with this paragraph. Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be deemed delivered as of three (3) days after mailing. J.Partial Invalidity If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. K.Time of the Essence All dates and times referred to in this Agreement are of the essence. L.Waiver CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement. Executed at Gilroy, California, on the date and year first above written. CONSULTANT: CITY: WILLIAM DUFF ARCHITECTS, INC. CITY OF GILROY By: By: Name: DAVID PLOTKIN Name: JIMMY FORBIS Title: PRINCIPAL / COMMUNITY PRACTICE LEADER Title: CITY ADMINISTRATOR Social Security or Taxpayer Identification Number Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2E 26-3279156 Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -9- Approved as to Form ATTEST: City Attorney City Clerk Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -1- EXHIBIT “A” SPECIFIC PROVISIONS I.PROJECT MANAGER CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To accomplish that end, CONSULTANT agrees to assign KENNY ENDO, who will act in the capacity of Project Manager, and who will personally direct such Services. Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all technical and professional services including labor, material, equipment, transportation, supervision and expertise to perform all operations necessary and required to satisfactorily complete the Services required herein. II.NOTICE TO PROCEED/COMPLETION OF SERVICE A.NOTICE TO PROCEED CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written “Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or letter authorizing commencement of the Services. For purposes of this Agreement, RYAN OSENTON shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the Section V.I. (“Notices”) of this Exhibit “A”. B.COMPLETION OF SERVICES When CITY determines that CONSULTANT has satisfactorily completed all of the Services, CITY shall give CONSULTANT written Notice of Final Acceptance, and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request this determination of completion when, in its opinion, it has satisfactorily completed all of the Services and, if so requested, CITY shall make this determination within two (2) weeks of such request, or if CITY determines that CONSULTANT has not satisfactorily completed all of such Services, CITY shall so inform CONSULTANT within this two (2) week period. III.PROGRESS SCHEDULE The schedule for performance and completion of the Services will be as set forth in the attached Exhibit “C”. IV.PAYMENT OF FEES AND DIRECT EXPENSES Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -2- Direct expenses are charges and fees not included in Exhibit “B”. CITY shall be obligated to pay only for those direct expenses which have been previously approved in writing by CITY. CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct expenses. Copies of pertinent financial records, including invoices, will be included with the submission of billing(s) for all direct expenses. V.OTHER PROVISIONS A.CONSULTANT’S SERVICES TO BE APPROVED BY A REGISTERED PROFESSIONAL ENGINEER All civil (including structural and geotechnical) engineering plans, calculations, specifications and reports shall be prepared by, or under the responsible charge of, a licensed civil engineer and shall include his or her name and license number. Interim documents shall include a notation as to the intended purpose of the document, such as “preliminary” or “for review only.” All civil engineering plans and specifications that are permitted or that are to be released for construction shall bear the signature and seal of the licensee and the date of signing and sealing or stamping. All final civil engineering calculations and reports shall bear the signature and seal or stamp of the licensee, and the date of signing and sealing or stamping. B.STANDARD OF WORKMANSHIP CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary to perform the Services, and its duties and obligations, expressed and implied, contained herein, and CITY expressly relies upon CONSULTANT’S representations and warranties regarding its skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Any plans, designs, specifications, estimates, calculations, reports and other documents furnished under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for acceptance shall be a product of neat appearance, well-organized, technically and grammatically correct, checked and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that used by CITY for similar purposes. C.RESPONSIBILITY OF CONSULTANT CONSULTANT shall be responsible for the professional quality, technical accuracy, and the coordination of the Services furnished by it under this Agreement. The CITY’S review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in accordance with applicable Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -3- law for all damages to CITY caused by CONSULTANT’S negligent performance of any of the services furnished under this Agreement. D.RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT CITY, through its authorized employees, representatives or agents, shall have the right, at any and all reasonable times, to audit the books and records (including, but not limited to, invoices, vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT shall maintain for a minimum period of three (3) years (from the date of final payment to CONSULTANT), or for any longer period required by law, sufficient books and records in accordance with standard California accounting practices to establish the correctness of all charges submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY’s offices within five (5) business days after CITY’s request. E.CONFIDENTIALITY OF MATERIAL All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not limited to, computer data and source code), drawings, descriptions, documents, discussions or other information developed or received by or for CONSULTANT and all other written and oral information developed or received by or for CONSULTANT and all other written and oral information submitted to CONSULTANT in connection with the performance of this Agreement shall be held confidential by CONSULTANT and shall not, without the prior written consent of CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an entity not connected with the performance of the such Services. Nothing furnished to CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known to the related industry (other than that which becomes generally known as the result of CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under this Agreement in any magazine, trade paper, newspaper or other medium without the express written consent of CITY. F.NO PLEDGING OF CITY’S CREDIT. Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of CITY or incur any obligation in the name of CITY. G.OWNERSHIP OF MATERIAL. All material including, but not limited to, computer information, data and source code, sketches, tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps, calculations, photographs, reports and other material developed, collected, prepared (or caused to be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain and use copies thereof subject to Section V.E of this Exhibit “A”. CITY shall not be limited in any way in its use of said material at any time for any work, whether or not associated with the City project for which the Services are performed. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -4- H.NO THIRD PARTY BENEFICIARY. This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action hereunder for any cause whatsoever. I.NOTICES. Notices are to be sent as follows: CITY: Ryan Osenton, Project Manager 7351 Rosanna Street Gilroy, CA 95020 (408) 846-0277 CONSULTANT: David Plotkin, Principal 1275 Folsom Street San Francisco, CA 94103 (415) 604-4261 J.FEDERAL FUNDING REQUIREMENTS. If the box to the left of this sentence is checked, this Agreement involves federal funding and the requirements of this Section V.J. apply. If the box to the left of this sentence is checked, this Agreement does not involve federal funding and the requirements of this Section V.J. do not apply. 1.DBE Program CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs. 2.Cost Principles Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost for individual items. 3.Covenant against Contingent Fees The CONSULTANT warrants that he/she has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT, to solicit or secure this Agreement, and that he/she has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or formation of this Agreement. For breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement without liability or, at its discretion, to deduct from the agreement price or consideration, or Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -5- otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -1- EXHIBIT “B” SCOPE OF SERVICES The scope of work for the Las Animas Fire Station (approximately 1,500 SF), located at 8383 Wren Ave, Gilroy, CA 95020, includes the remodeling of the kitchen and living space, dormitory, laundry room, and bathroom. The Las Animas Fire Station was originally built in 1978 to accommodate 2 fire personnel (standard company size at the time) and only male firefighters (standard at the time). The station currently accommodates 3 fire personnel and has received no major renovations since its opening. The same report identified the Las Animas Fire Station required a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Building Seismic Safety Act (ESBSSA). The report also recommended improvements including lead/asbestos evaluation, expansion of bathroom facilities to accommodate more than one gender, and to address space issues due to the station being designed for two personnel on duty, among other items. Areas to redesign include a remodel of the existing kitchen/living space, dormitories to create additional room for the kitchen/living space, remodel of dormitories to create individual bedrooms, a private laundry room, and remodel of the existing bathroom to add an additional shower. The scope of work for the Chestnut Fire Station (approximately 1,200 SF), located at 7070 Chestnut St, Gilroy, CA 95020, includes the remodeling of the shower room, bathroom, dormitory, and kitchen. The Chestnut Fire Station was originally built in 1971 to accommodate 2 fire personnel (standard company size at the time) and only male firefighters (standard at the time). In 1986, the administrative wing was constructed to create new office space. Outside of this addition, there have been no major renovations to this station since it was built. The station currently accommodates 6 administrative staff and a minimum of 3 fire personnel. The 2016 Needs Assessment Report identified that the Chestnut Fire Station required a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Building Seismic Safety Act (ESBSSA). The report also recommended improvements including living/kitchen improvements, expansion for accommodation of all genders, and expanded restroom facilities, among other items. Areas to redesign include a remodel of the existing storage room to be converted into showers and/or a full bathroom, remodel of existing dormitories to create private rooms, remodel of existing kitchen/living space, and convert flooring throughout station to polished concrete. Environmental, accessibility, and code-required upgrades will be assessed and incorporated as necessary. Design, documentation, and client reviews for both stations will progress simultaneously; however, each facility will have a separate set of documents for permitting and construction. William Duff Architects has proposed organizing the project into three key tasks/phases: 1) project assessment, 2) design and documentation, and 3) construction support. Each phase is designed to align with critical milestones while remaining adaptable to evolving conditions and findings. To facilitate an accelerated and efficient timeline, WDA will strategically overlap tasks where possible, allowing work to progress independently of decision-based information. Through open communication and transparency, WDA will collaborate closely with City of Gilroy staff to Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -2- refine priorities and expectations, ensuring a clear and effective path to achieving the project’s goals. TASK 1: Project Assessment WDA will initiate the project with a kick-off meeting, bringing together the City, stakeholders, and project team to: 1. Clarify the program 2. Identify critical path items for the immediate and overall project schedule 3. Define project goals to align expectations During this phase, WDA will gather essential information to understand functional needs, integrate stakeholder input, and build consensus on design direction, establishing a Basis of Design (BOD). The project schedule will be structured using pull-planning, starting with the target milestone and working backward to identify critical steps for task completion. WDA’s approach ensures a collaborative design process, where we provide professional guidance while the City of Gilroy shapes the vision, making us co-creators in achieving the best possible outcome. A. Services and Deliverables 1. Project Kick-Off includes the following: a) One (1) kick-off meeting with key stakeholders (in-person, on-site), b) Site Visit, Existing Conditions Investigation, and c) Determine and Confirm Overall and Immediate Project Schedule. 2. Program and Existing Conditions Assessment includes the following: a) Stakeholders Meeting, b) Environmental/Asbestos Assessment, c) ADA assessment (interior only), d) Develop Preliminary Concept Layouts, and e) Establish and Document Basis of Design. 3. Meetings, Project Coordination & Project Management includes the following: a) Client check-in meetings as needed, b) Weekly project activity updates, c) Consultant coordination meetings as needed, and d) Meeting agenda and minutes, as required. B.Anticipated Timeline (Approx. 6 to 8 weeks) Based on an NTP at the beginning of May 2025, WDA anticipates: 1) Kick-Off Meeting, Site Visit and Stakeholders program discussion the first week of May, 2) Investigations / Existing Conditions Assessment from early to end of May, 3) Establish Basis of Design / Preliminary Concept Layout by the end of May, and 4) City/Stakeholder Review & Approval by early June 2025 C.Project Team Roles Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -3- 1. Discussion with stakeholders to better understand programmatic needs and suggestions for a preliminary layout will be led by architects at WDA with Edgar Lopez & Associates (ELA) 2.Investigations of the existing MEP systems and assessments for proposed modifications will be provided by MEP engineers, Interface Engineering 3. Investigations of the existing structural documents will be provided by Structural Engineers at Miyamoto 4. The Environmental/Asbestos survey and potential abatement will be conducted by SCA 5. On-going project coordination and management by architects at WDA. 6. **If required by AHJ, site accessibility evaluation for ADA compliance will be conducted by Civil Engineers at Sandis. TASK 2: Design and Documentation: WDA proposes an efficient and structured approach to developing the design and documentation while maintaining an accelerated schedule. Keys to the approach include the following: Early Preparation & Coordination: Before the City's approval of the Basis of Design (BOD), WDA and consultants will initiate working drawings, beginning with project backgrounds and document formatting to streamline coordination across all disciplines. A cartoon set will outline required drawings and documents to meet permit, bidding, and construction requirements. Construction Documentation Process: After the City’s BOD approval in the Assessment Phase, WDA will develop drawings and specifications at 30%, 60%, 95%, and 100% CD milestones. WDA will integrate City feedback throughout, conduct QA/QC for code compliance and coordination, and provide cost estimates at each CD phase to guide decisions and budget adjustments. Maximizing Efficiency & Managing Client Review: The City requires three weeks to review each CD submission. During this period, WDA's team will advance “decision- independent” tasks to maintain momentum, such as coordinating approved product specifications, conducting vendor research, and preparing necessary documentation for the next milestone. Expedited Permitting Strategy: To optimize the timeline, WDA proposes submitting a permit package before 100% CDs, prioritizing critical design decisions and identifying required documents early to prevent delays. The submission milestone will be set during the Assessment Phase. Designing for Longevity & Compliance: WDA's design approach prioritizes flexibility and durability to minimize future operational and maintenance challenges. As a public project, Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -4- specifications will not be sole-sourced; instead, WDA will define performance-based criteria and specify widely available equivalent products aligned with the Basis of Design. Purpose-Driven Design: Ultimately, WDA's process is dedicated to creating functional, comfortable, and user-friendly spaces that meet the City's needs while fostering environments that provide dignity and well-being for the City of Gilroy’s first responders. A.Services and Deliverables 1.Design, includes the following: a) Layout Refinement, b) Performance Refinement Design (Systems Coordination with Consultants), c) Finish (Wall, Ceiling, Floor) Selection Design, d) Fixture (Kitchen, Bathroom, Lighting) Selection Design, and e) Renderings for presentation purposes. 2.Documentation, includes the following: a) Code Analysis, b) Sheet specifications to be considered for expediency, c) Drawings and Specifications at 30% Construction Documents, 60% Construction Documents, 95% Construction Documents, 100% Construction Documents, and d) Permit Set Coordination and Issuance at 95% CD’s. 3.Meetings, Project Coordination & Project Management includes the following: a) Client check-in meetings as needed, b) Weekly project activity updates for the client. (WDA standard service)c) Consultant coordination meetings as needed, d) Meeting with Authority Having Jurisdiction (AHJ) for permitting, and e) Meeting agenda and minutes, as required. B.Anticipated Timeline (Approx. 32 - 36 weeks ) Based on client and stakeholder approval of the basis of design items noted in Task 1 by early June 2025, we anticipate the development of the design and documentation for permitting and construction bids by the end of October 2025 per the following: 1.30% Construction Documents (approximately 11 weeks), including the following milestones: a) Background Drawings and Documents Setup Preparation (approximately 2 weeks), b)Preparation, QA/QC, and Submission of 30% CD’s by early July 2025 (approximately 6 weeks), and c) City/Stakeholder Review and Approval of 30% CD set by end of July 2025 (3 weeks). 2.60% Construction Documents (approximately 9 weeks), including the following milestones: a) Preparation, QA/QC, and Submission of 60% CD’s by early July 2025 (approximately 6 weeks), b) Address, coordinate and incorporate client comments from 30% CD (overlaps with above), and c) City/Stakeholder Review and Approval of 60% CD set by end of July 2025 (3 weeks). 3.95% Construction Documents (approximately 9 weeks), including the following milestones: a) Preparation, QA/QC, and Submission of 95% CD’s by early July 2025 (approximately 6 weeks), b) Address, coordinate and incorporate client comments from 60% CD (overlaps with above), c) Address, coordinate and incorporate changes as needed from cost Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -5- estimate (overlaps with above), d) City/Stakeholder Review and Approval of 60% CD set by end of July 2025 (3 weeks). 4.Cost Estimates, including the following milestones: a) Cost Estimates at 95% Construction Documents, and b) Cost Estimate Reviews (approximately 3 weeks). 5.Building Permit (approximately 14 weeks concurrently with and past 100% CD’s), including the following milestones: a) Issue 95% CD for Building Permit, and b) Respond to Plan Check Comments as Needed. 6.100% Construction Documents (approximately 9 weeks), including the following milestones: a) Preparation, QA/QC, and Submission of 100% CD’s by end of November 2025 (approximately 6 weeks), b) Address, coordinate and incorporate client comments from 95% CD (overlaps with above), and c) City/Stakeholder Review and Approval of 100% CD set by mid December 2025 (3 weeks if needed). C.Project Team Roles •Construction Document Drawings and Specifications will be produced, QA/QC reviewed and issued by architects at WDA and MEP+FLS+ICT engineers at Interface. Structural engineering assistance by Miyamoto. •On-going project coordination and management by architects at WDA. •Building permit coordination with the permitting agency by architects at WDA, in concert with the City. •Cost Estimation Services by Saylor. TASK 3: Construction Support Services WDA will assist the City in preparing bidding documents and will incorporate any ongoing permit review changes into the bid set as an addendum, pending further discussion. After the project is awarded to a general contractor, WDA will coordinate a construction kick-off meeting with the design team, contractor, owner, and key stakeholders to establish expectations and align all parties. During construction, WDA will ensure the project stays consistent with the design intent and meets the quality standards outlined in the contract documents. The WDA team will provide targeted and strategic construction administration services, focusing on critical coordination issues to minimize delays and keep the project on track. A.Services and Deliverables 1.Bid Document Support, including: a)Bid RFI limited up to (5) five responses. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -6- 2.Construction Administration, including: a) Targeted and strategic review and response to submittals and RFI’s, limited up to (5) five submittals each. 3.Meetings, Project Coordination & Project Management, including the following: a) Construction kick-off meeting with the design team, general contractor, county and stakeholders, b)Client check-in meetings as needed, c) Weekly project activity updates for the client, d) Consultant coordination meetings as needed, and e) Meeting agenda and minutes, as required. B.Anticipated Timeline (dates to be determined) 1.Bid Document Support (approximately 6 weeks, Holidays may affect duration), includes the following: a) Prepare and Finalize bid documents, b) Pre-bid meeting, c) Contractor Bid Review, Bid RFI response, d) Bid Evaluation and Reports, and e) Award contract to builder. 2.Construction Administration (approximately 8 weeks / 2 months), includes the following: a) Contractor Kick-Off Meeting, early February 2026, b) Demolition, c) Preliminary Construction, and C) Project Team Involvement. •Construction Administration Services will be provided by architects at WDA and MEP+FLS+ICT engineers at Interface. Structural engineering assistance by Miyamoto. •On-going project coordination and management by architects at WDA. Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -1- EXHIBIT “C” MILESTONE SCHEDULE See Attachment labeled "Exhibit C". Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 City of Gilroy RFP Fire Station Renovations No. 25-RFP-PW-515 / 13 February 2025 William Duff Architects, Inc. III / SCOPE AND APPROACH C.Proposed Project Schedule WDA’s proposed schedule assumes a start date of May 2025. Drawing/Specification production, permit approval, construction timeline shown in the schedule is based on rough estimate by scale and scope. A refined schedule will need to be developed upon further discussion and investigation collaboratively with the City of Gilroy. 30 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 5/25 6/25 7/25 8/25 9/25 10/25 11/25 12/25 1/26 2/26 3/26 4/26 5/26 6/26 7/26 8/26 9/26 10/26 11/26 12/26 1/27 Gilroy Fire Station Renovations Task 1 - Project Assessment Notice to Proceed (NTP) Kick-Off Meeting / Site Visit / Stakeholder's Meetings Investigations / Existing Conditions Assessment Establish the Basis of Design City/Stakeholder Review and Approval Task 2 - Design and Documentation 30% Construction Documents Background and Documentation Preparation Background Issuance to Consultants Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Client Review, Feedback and Approval 60% Construction Documents Design Team Review and incorporate 30% CD client ... Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Client Review, Feedback and Approval 95% Construction Documents Design Team Review and incorporate 60% CD client ... Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Design Team Issues Submission for Permit Review Client Review, Feedback and Approval Cost Estimate at 95% CD 100% Construction Documents Design Team Review and incorporate 95% CD client ... Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Client Review, Feedback and Approval Building Permit Application Permit Review Plan Check Comments and Revisions Submit Revisions for Permit Permit Approval Task 3 - Construction Support Services Bid Support Prepare and Finalize bid documents Submit Bid Package and Solicit Bids Pre-bid meeting Contractor Bid Review Bid Evaluation and Reports Award contract to builder Construction Administration Contractor Kick-Off Meeting Demolition Preliminary Construction Construction Administration (NIC) Construction Project Close-Out Substantial Completion / COO Gilroy Fire Station Renovations Task 1 - Project Assessment Notice to Proceed (NTP) Kick-Off Meeting / Site Visit / Stakeholder's Meetings Investigations / Existing Conditions Assessment Establish the Basis of Design City/Stakeholder Review and Approval Task 2 - Design and Documentation 30% Construction Documents Background and Documentation Preparation Background Issuance to Consultants Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Client Review, Feedback and Approval 60% Construction Documents Design Team Review and incorporate 30% CD client feedback Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Client Review, Feedback and Approval 95% Construction Documents Design Team Review and incorporate 60% CD client feedback Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Design Team Issues Submission for Permit Review Client Review, Feedback and Approval Cost Estimate at 95% CD 100% Construction Documents Design Team Review and incorporate 95% CD client feedback Design Team Prepares Drawings and Specifications Design Team QA/QC Design Team Issues Submission for Client Review Client Review, Feedback and Approval Building Permit Application Permit Review Plan Check Comments and Revisions Submit Revisions for Permit Permit Approval Task 3 - Construction Support Services Bid Support Prepare and Finalize bid documents Submit Bid Package and Solicit Bids Pre-bid meeting Contractor Bid Review Bid Evaluation and Reports Award contract to builder Construction Administration Contractor Kick-Off Meeting Demolition Preliminary Construction Construction Administration (NIC) Construction Project Close-Out Substantial Completion / COO Exhibit C: Milestone ScheduleDocusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 -1- EXHIBIT “D” PAYMENT SCHEDULE The cost of the work shall not exceed $238,046 as shown in the William Duff Architects, Inc. fee proposal. See Attachment labeled "Exhibit D". Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Fee ProposalSUBMITTED TO / Issuing Office: Carina Baksa Project Manager: Ryan Osenton City of Gilroy AUTHORIZED BY / William Duff Architects, Inc. 1275 Folsom Street, San Francisco, CA 94103 David K Plotkin, AIA, LEED AP Principal, Community Practice Leader (415) 604-4250 dplotkin@wdarch.com 13 February 2025 FEE PROPOSAL FOR ARCHITECTURAL DESIGN SERVICES / Fire Station Renovations No. 25-RFP-PW-515 Exhibit D: Payment ScheduleDocusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 City of Gilroy RFP Fire Station Renovations No. 25-RFP-PW-515 / 13 February 2025 William Duff Architects, Inc. IV COST A.Fee Proposal FIRM /William Duff Architects DISCIPLINE / Design Team Total PROJECT / Gilroy Fire Station Renovations No. 25-RFP-PW-515 DATE /13 February 2025 Architecture / Proj.Mmgt. Mechanical/ Plumbing Electrical FLS ICT Design Structural Engineering Environmental/ Asbestos Assessment Cost Estimation Strategic Advisor Task No. Task Description WDA Interface Interface Interface Interface Miyamoto SCA Saylor ELA Task 1 Project Assessment $15,000 $3,600 $2,400 $500 $1,100 $1,500 $22,676 $5,600 $52,376 Task 2 Design and Documentation $105,000 $21,600 $14,400 $2,500 $6,500 $6,000 $10,200 $166,200 Task 3 Construction Support Services $13,225 $5,000 $1,775 $20,000 All Task Totals $133,225 $30,200 $16,800 $3,000 $7,600 $9,275 $22,676 $10,200 $5,600 $238,576 Percentage of Total 56%13%7%1%3%4%10%4%2%100% Discipline & Firm Design Fee Totals by Task Title 24 Envelope (if required) Civil Engineer ADA Assmt. (if required) Cost Estimation (if required) Task No. Task Description Interface Sandis Saylor Task 1 Project Assessment $12,830 Task 2 Design and Documentation $6,000 $24,600 $30,600 Task 3 Construction Support Services $6,000 $12,830 $24,600 $43,430 Percentage of Total 3%5%10%125% Additional Services Task Totals Discipline & Firm Design Fee Totals by Task Basic Scope of Services per RFP Recommendations / Optional Additional Services Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 City of Gilroy RFP Fire Station Renovations No. 25-RFP-PW-515 / 13 February 2025 William Duff Architects, Inc. IV COST FIRM /William Duff Architects DISCIPLINE / Design Team Total PROJECT / Gilroy Fire Station Renovations No. 25-RFP-PW-515 DATE /13 February 2025 Architecture / Proj.Mmgt. Mechanical/ Plumbing Electrical FLS ICT Design Structural Engineering Environmental/ Asbestos Assessment Cost Estimation Strategic Advisor Task No. Task Description WDA Interface Interface Interface Interface Miyamoto SCA Saylor ELA Task 1 Project Assessment $600 $300 $100 $300 $1,300 Task 2 Design and Documentation $2,350 $2,350 Task 3 Construction Support Services $450 $300 $100 $850 All Task Totals $3,400 $600 $200 $300 $4,500 Discipline & Firm Design Fee Totals by Task Estimated Reimbursable Expenses Docusign Envelope ID: EF5B7ED8-D0AB-4DB9-BE7D-36B5B4C85E2EDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 5/27/2025 AssuredPartners Design Professionals Insurance Services,LLC 3697 Mt.Diablo Blvd,Suite 230 Lafayette CA 94549 Angela Borg 510-272-1429 CertsDesignPro@AssuredPartners.com License#:6003745 Hartford Underwriters Insurance Company 30104 WILLDUF-01 Aspen American Insurance Company 43460WilliamDuffArchitects,Inc. (415)371-0900 1275 Folsom Street San Francisco CA 94103 868127997 A X 2,000,000 X 1,000,000 X Contractual Liab 10,000 Included 2,000,000 4,000,000 X Y Y 57SBWBB9FNC 1/26/2025 1/26/2026 4,000,000 A 2,000,000 X X X NoOwnedAutos Y Y 57SBWBB9FNC 1/26/2025 1/26/2026 A X X 4,000,000Y57SBWBB9FNC1/26/2025Y 1/26/2026 4,000,000 X 10,000 B Professional Liability AAAE10033406 1/26/2025 1/26/2026 Per Claim Aggregate Limit $2,000,000 $2,000,000 Insured owns no company vehicles;therefore,hired/non-owned auto is the maximum coverage that applies.The following policies are included in the underlying schedule of insurance for umbrella/excess liability:General Liability/Auto Liability. RE:All Operations of the Named Insured. City of Gilroy,its officers,officials and employees are named as an additional insured as respects general liability and auto liability as required per written contract. 30 Day Notice of Cancellation City of Gilroy,its officers, officials and employees 7351 Rosanna Street Gilroy CA 95020 Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form SL 30 32 06 21 Page 1 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) BLANKET ADDITIONAL INSURED BY CONTRACT This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply. A.The following is added to Section C. WHO IS AN INSURED: Additional Insureds When Required By Written Contract, Written Agreement Or Permit The person(s) or organization(s) identified in Paragraphs a. through f. below are additional insureds when you have agreed, in a written contract or written agreement, or when required by a written permit issued by a state or governmental agency or subdivision or political subdivision that such person or organization be added as an additional insured on your Coverage Part, provided the injury or damage occurs subsequent to the execution of the contract or agreement, or the issuance of the permit. A person or organization is an additional insured under this provision only for that period of time required by the contract, agreement or permit. However, no such person or organization is an additional insured under this provision if such person or organization is included as an additional insured by any other endorsement issued by us and made a part of this Coverage Part. The insurance afforded to such additional insured will not be broader than that which you are required by the contract, agreement, or permit to provide for such additional insured. The insurance afforded to such additional insured only applies to the extent permitted by law. The limits of insurance that apply to additional insureds are described in Section D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE. How this insurance applies when other insurance is available to an additional insured is described in the Other Insurance Condition in Section E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS. a. Vendors Any person(s) or organization(s) (referred to below as vendor), but only with respect to "bodily injury" or "property damage" arising out of "your products" which are distributed or sold in the regular course of the vendor's business and only if this Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (1)The insurance afforded to the vendor is subject to the following additional exclusions: This insurance does not apply to: (a)"Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement; (b)Any express warranty unauthorized by you; (c)Any physical or chemical change in the product made intentionally by the vendor; (d)Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e)Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f)Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product; Policy #57SBWBB9FNC Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form SL 30 32 06 21 Page 2 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) (g)Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or (h)"Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to: (i)The exceptions contained in Paragraphs (d) or (f); or (ii)Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2)This insurance does not apply to any insured person or organization from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing such products. b. Lessors Of Equipment (1)Any person or organization from whom you lease equipment; but only with respect to their liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization. (2)With respect to the insurance afforded to these additional insureds, this insurance does not apply to any "occurrence" which takes place after you cease to lease that equipment. c. Lessors Of Land Or Premises (1)Any person or organization from whom you lease land or premises, but only with respect to liability arising out of the ownership, maintenance or use of that part of the land or premises leased to you. (2)With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a)Any "occurrence" which takes place after you cease to lease that land or be a tenant in that premises; or (b)Structural alterations, new construction or demolition operations performed by or on behalf of such person or organization. d. Architects, Engineers Or Surveyors (1)Any architect, engineer, or surveyor, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a)In connection with your premises; (b)In the performance of your ongoing operations performed by you or on your behalf; or (c)In connection with "your work" and included within the "products-completed operations hazard", but only if: (i)The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii)This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (2)With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of or the failure to render any professional services, including: (i)The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (ii)Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the “bodily injury”, “property Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form SL 30 32 06 21 Page 3 of 3 © 2021, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) damage”, or “personal and advertising injury” arises out of the rendering of or the failure to render any professional service. e. State Or Governmental Agency Or Subdivision Or Political Subdivision Issuing Permit (1)Any state or governmental agency or subdivision or political subdivision, but only with respect to operations performed by you or on your behalf for which the state or governmental agency or subdivision or political subdivision has issued a permit. (2)With respect to the insurance afforded to these additional insureds, this insurance does not apply to: (a)"Bodily injury", "property damage" or "personal and advertising injury" arising out of operations performed for the federal government, state or municipality; or (b)"Bodily injury" or "property damage" included within the "products-completed operations hazard". f. Any Other Party (1)Any other person or organization who is not in one of the categories or classes listed above in Paragraphs a. through e. above, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: (a)In the performance of your ongoing operations performed by you or on your behalf; (b)In connection with your premises owned by or rented to you; or (c)In connection with "your work" and included within the "products-completed operations hazard", but only if: (i)The written contract, written agreement or permit requires you to provide such coverage to such additional insured; and (ii)This Coverage Part provides coverage for "bodily injury" or "property damage" included within the "products-completed operations hazard". (2)With respect to the insurance afforded to these additional insureds, the following additional exclusion applies: This insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including: (a)The preparing, approving, or failure to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders, designs or drawings and specifications; or (b)Supervisory, surveying, inspection, architectural or engineering activities. This exclusion applies even if the claims allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by an insured, if the “bodily injury”, “property damage”, or “personal and advertising injury” arises out of the rendering of or the failure to render any professional service described in Paragraphs f.(2)(a) or f.(2)(b) above. Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Form SL 00 00 10 18 Page 14 of 22 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) a."Bodily injury" to a co-"employee" of the person operating the watercraft; or b."Property damage" to property owned by, rented to, in the charge of or occupied by you or the employer of any person who is an insured under this provision. No person or organization is an insured with respect to the conduct of any current or past partnership, joint venture or limited liability company that is not shown as a Named Insured in the Declarations. D. LIABILITY AND MEDICAL EXPENSES LIMITS OF INSURANCE 1. The Most We Will Pay The Limits of Insurance shown in the Declarations and the rules below fix the most we will pay regardless of the number of: a.Insureds; b.Claims made or "suits" brought; or c.Persons or organizations making claims or bringing "suits". 2. Aggregate Limits The most we will pay for: a.Damages because of "bodily injury" and "property damage" included in the "products-completed operations hazard" is the Products-Completed Operations Aggregate Limit shown in the Declarations. b.Damages because of all other "bodily injury", "property damage" or "personal and advertising injury", including medical expenses, is the General Aggregate Limit shown in the Declarations. This General Aggregate limit does not apply to "property damage" to premises while rented to you or temporarily occupied by you with permission of the owner, arising out of fire, lightning or explosion. 3. Each Occurrence Limit Subject to 2.a.or 2.b above, whichever applies, the most we will pay for the sum of all damages because of all "bodily injury", "property damage" and medical expenses arising out of any one "occurrence" is the Liability and Medical Expenses Limit shown in the Declarations. The most we will pay for all medical expenses because of "bodily injury" sustained by any one person is the Medical Expenses Limit shown in the Declarations. 4. Personal And Advertising Injury Limit Subject to 2.b.above, the most we will pay for the sum of all damages because of all "personal and advertising injury" sustained by any one person or organization is the Personal and Advertising Injury Limit shown in the Declarations. 5. Damage To Premises Rented To You Limit The Damage To Premises Rented To You Limit is the most we will pay under Business Liability Coverage for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning or explosion, while rented to you or temporarily occupied by you with permission of the owner. In the case of damage by fire, lightning or explosion, the Damage to Premises Rented To You Limit applies to all damage proximately caused by the same event, whether such damage results from fire, lightning or explosion or any combination of these. 6. How Limits Apply To Additional Insureds The most we will pay on behalf of a person or organization who is an additional insured under this Coverage Part is the lesser of: a.The limits of insurance required in a written contract, written agreement or permit; or b.The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to the Limits of Insurance shown in the Declarations and described in this Section. If more than one limit of insurance under this Policy and any endorsements attached thereto applies to any claim or "suit", the most we will pay under this Policy and the endorsements is the single highest limit of liability of all Policy # 57SBWBB9FNC 57SBWBB9FNC Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Form SL 00 00 10 18 Page 15 of 22 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) coverages applicable to such claim or "suit". However, this paragraph does not apply to the Medical Expenses limit set forth in Paragraph 3. above. The Limits of Insurance of this Coverage Part apply separately to each consecutive annual period and to any remaining period of less than 12 months, starting with the beginning of the policy period shown in the Declarations, unless the policy period is extended after issuance for an additional period of less than 12 months. In that case, the additional period will be deemed part of the last preceding period for purposes of determining the Limits of Insurance. E. LIABILITY AND MEDICAL EXPENSES GENERAL CONDITIONS 1. Bankruptcy Bankruptcy or insolvency of the insured or of the insured's estate will not relieve us of our obligations under this Coverage Part. 2. Duties In The Event Of Occurrence, Offense, Claim Or Suit a. Notice Of Occurrence Or Offense You or any additional insured under this Coverage Part must see to it that we are notified as soon as practicable of an "occurrence" or an offense which may result in a claim. To the extent possible, notice should include: (1)How, when and where the "occurrence" or offense took place; (2)The names and addresses of any injured persons and witnesses; and (3)The nature and location of any injury or damage arising out of the "occurrence" or offense. b. Notice Of Claim If a claim is made or "suit" is brought against any insured, you or any additional insured under this Coverage Part must: (1)Immediately record the specifics of the claim or "suit" and the date received; and (2)Notify us as soon as practicable. You or any additional insured under this Coverage Part must see to it that we receive a written notice of the claim or "suit" as soon as practicable. c. Assistance And Cooperation Of The Insured You and any other involved insured must: (1)Immediately send us copies of any demands, notices, summonses or legal papers received in connection with the claim or “suit”; (2)Authorize us to obtain records and other information; (3)Cooperate with us in the investigation, settlement of the claim or defense against the "suit"; and (4)Assist us, upon our request, in the enforcement of any right against any person or organization that may be liable to the insured because of injury or damage to which this insurance may also apply. d. Obligations At The Insured's Own Cost No insured will, except at that insured's own cost, voluntarily make a payment, assume any obligation, or incur any expense, other than for first aid, without our consent. e. Additional Insured's Other Insurance If we cover a claim or "suit" under this Coverage Part that may also be covered by other insurance available to an additional insured under this Coverage Part, such additional insured must submit such claim or "suit" to the other insurer for defense and indemnity. However, this provision does not apply to the extent that you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with such additional insured's own insurance. f. Knowledge Of An Occurrence, Offense, Claim Or Suit Paragraphs a.and b.apply to you or to any additional insured under this Coverage Part only when such "occurrence", offense, claim or "suit" is known to: Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Form SL 00 00 10 18 Page 16 of 22 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) (1)You or any additional insured under this Coverage Part that is an individual; (2)Any partner, if you or an additional insured under this Coverage Part is a partnership; (3)Any manager, if you or an additional insured under this Coverage Part is a limited liability company; (4)Any "executive officer" or insurance manager, if you or an additional insured under this Coverage Part is a corporation; (5)Any trustee, if you or an additional insured under this Coverage Part is a trust; or (6)Any elected or appointed official, if you or an additional insured under this Coverage Part is a political subdivision or public entity. This Paragraph f. applies separately to you and any additional insured under this Coverage Part. 3. Legal action Against Us No person or organization has a right under this Coverage Part: a.To join us as a party or otherwise bring us into a "suit" asking for damages from an insured; or b.To sue us on this Coverage Part unless all of its terms have been fully complied with. A person or organization may sue us to recover on an agreed settlement or on a final judgment against an insured; but we will not be liable for damages that are not payable under the terms of this insurance or that are in excess of the applicable limit of insurance. An agreed settlement means a settlement and release of liability signed by us, the insured and the claimant or the claimant's legal representative. 4. Separation Of Insureds Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this Policy to the first Named Insured, this insurance applies: a.As if each Named Insured were the only Named Insured; and b.Separately to each insured against whom a claim is made or "suit" is brought. 5. Representations a. When You Accept This Policy By accepting this Policy, you agree: (1)The statements in the Declarations are accurate and complete; (2)Those statements are based upon representations you made to us; and (3)We have issued this Policy in reliance upon your representations. b. Unintentional Failure To Disclose Hazards If unintentionally you should fail to disclose all hazards relating to the conduct of your business at the inception date of this Coverage Part, we shall not deny any coverage under this Coverage Part because of such failure. 6. Other Insurance If other valid and collectible insurance is available for a loss we cover under this Coverage Part, our obligations are limited as follows: a. Primary Insurance This insurance is primary except when b.below applies. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. b. Excess Insurance This insurance is excess over any of the other insurance, whether primary, excess, contingent or on any other basis: (1) Your Work That is Fire, Extended Coverage, Builder's Risk, Installation Risk, Owner Controlled Insurance Program or OCIP, Contractor Controlled Insurance Program or CCIP, Wrap Up Insurance or similar coverage for "your work"; Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Form SL 00 00 10 18 Page 17 of 22 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) (2) Premises Rented To You That is fire, lightning or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (3) Tenant Liability That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises rented to you or temporarily occupied by you with permission of the owner; (4) Aircraft, Auto Or Watercraft If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g.of Section B. Exclusions. (5) Property Damage To Borrowed Equipment Or Use Of Elevators If the loss arises out of "property damage" to borrowed equipment or the use of elevators to the extent not subject to Exclusion k.of Section B. Exclusions. (6) When You Are Added As An Additional Insured To Other Insurance That is other insurance available to you covering liability for damages arising out of the premises or operations, or products and completed operations, for which you have been added as an additional insured by that insurance; or (7) When You Add Others As An Additional Insured To This Insurance That is other insurance available to an additional insured. However, the following provisions apply to other insurance available to any person or organization who is an additional insured under this Coverage Part: (a) Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract, written agreement or permit that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in c. below. (b) Primary And Non-Contributory To Other Insurance When Required By Contract If you have agreed in a written contract, written agreement or permit that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (a)and (b)do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess, we will have no duty under this Coverage Part to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (1)The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (2)The total of all deductible and self-insured amounts under all that other insurance. We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Method Of Sharing If all the other insurance permits contribution by equal shares, we will follow this method also. Under this approach, each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Form SL 00 00 10 18 Page 18 of 22 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) If any of the other insurance does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer’s share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. 7. Transfer Of Rights Of Recovery Against Others To Us a. Transfer Of Rights Of Recovery If the insured has rights to recover all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them. This condition does not apply to Medical Expenses Coverage. b. Waiver Of Rights Of Recovery (Waiver Of Subrogation) If the insured has waived any rights of recovery against any person or organization for all or part of any payment, including Supplementary Payments, we have made under this Coverage Part, we also waive that right, provided the insured waived their rights of recovery against such person or organization in a contract, agreement or permit that was executed prior to the injury or damage. F. LIABILITY AND MEDICAL EXPENSES DEFINITIONS 1."Advertisement" means a notice that is broadcast or published to the general public or specific market segments about your goods, products or services for the purpose of attracting customers or supporters. For the purpose of this definition: a.Notices that are published include material placed on the Internet or on similar electronic means of communication; and b.Regarding web sites, only that part of a web site that is about your goods, products or services for the purpose of attracting customers or supporters is considered an advertisement. 2."Advertising idea" means any idea for an "advertisement". 3."Asbestos hazard" means an exposure or threat of exposure to the actual or alleged properties of asbestos and includes the mere presence of asbestos in any form. 4."Auto" means: a.A land motor vehicle, trailer or semi-trailer designed for travel on public roads, including any attached machinery or equipment; or b.Any other land vehicle that is subject to a compulsory or financial responsibility law or other motor vehicle insurance or motor vehicle registration law where it is licensed or principally garaged. However, "auto" does not include "mobile equipment". 5."Bodily injury" means physical: a.Injury; b.Sickness; or c.Disease sustained by a person and, if arising out of the above, mental anguish or death at any time. 6."Coverage territory" means: a.The United States of America (including its territories and possessions), Puerto Rico and Canada; b.International waters or airspace, but only if the injury or damage occurs in the course of travel or transportation between any places included in a. above; c.All other parts of the world if the injury or damage arises out of: (1)Goods or products made or sold by you in the territory described in a. above; (2)The activities of a person whose home is in the territory described in a.above, but is away for a short time on your business; or Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form SL 30 26 10 18 Page 1 of 3 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) HIRED AUTO AND NON-OWNED AUTO LIABILITY This endorsement modifies insurance provided under the following: BUSINESS LIABILITY COVERAGE FORM Except as otherwise stated in this endorsement, the terms and conditions of the Policy apply. A.Amended Coverage: The following is added to Section A. COVERAGES: Coverage is extended to "bodily injury"and "property damage"arising out of the use of a "hired auto"or "non-owned auto". B.The following changes are made to Section B. EXCLUSIONS: 1.Exclusion g.Aircraft, Auto Or Watercraft does not apply to a "hired auto" or a "non-owned auto". 2.Exclusion e.Employer’s Liability does not apply to "bodily injury"to domestic "employees"not entitled to workers’ compensation benefits or to liability assumed by the insured under an "insured contract". 3.Exclusion f.Pollution is deleted and replaced by the following: (1)"Bodily injury"or "property damage"arising out of the actual,alleged or threatened discharge,dispersal, seepage, migration, release or escape of "pollutants": (a)That are, or that are contained in any property that is: (i)Being transported or towed by,handled,or handled for movement into,onto or from,the covered "auto"; (ii)Otherwise in the course of transit by or on behalf of the "insured"; or (iii)Being stored, disposed of, treated or processed in or upon the covered "auto". (b)Before the "pollutants"or any property in which the "pollutants"are contained are moved from the place where they are accepted by the insured for movement into or onto the covered "auto"; or (c)After the "pollutants"or any property in which the "pollutants"are contained are moved from the covered "auto" to the place where they are finally delivered, disposed of or abandoned by the insured. Paragraph (a)above does not apply to fuels,lubricants,fluids,exhaust gases or other similar "pollutants"that are needed for or result from the normal electrical,hydraulic or mechanical functioning of the covered "auto" or its parts, if: (i)The "pollutants"escape,seep,migrate,or are discharged or released directly from an "auto"part designed by its manufacturer to hold, store, receive, or dispose of such "pollutants"; and (ii)The "bodily injury"and "property damage"does not arise out of the operation of any equipment listed in Paragraphs 15.f.(2) and 15.f.(3) of the definition of "mobile equipment". Paragraphs (b)and (c)above do not apply to accidents that occur away from premises owned by or rented to an "insured" with respect to "pollutants" not in or upon a covered "auto" if: (i)The "pollutants"or any property in which the "pollutants"are contained are upset,overturned or damaged as a result of the maintenance or use of a covered "auto"; and (ii)The discharge,dispersal,seepage,migration,release or escape of the "pollutants"is caused directly by such upset,overturn or damage as a result of the maintenance or use of a covered "auto". 4.The following exclusion is added: Fellow employee Coverage does not apply to "bodily injury"to any fellow "employee"of the insured arising out of the operation of an "auto" owned by the insured in the course of the fellow "employee’s" employment. 57SBWBB9FNCDocusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form SL 30 26 10 18 Page 2 of 3 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) 5.The following exclusion is added: Care, Custody Or Control Coverage does not apply to "property damage"involving property owned or transported by the insured or in the insured’s care, custody or control. C.With respect to "hired auto"and "non-owned auto"coverage,Section C.WHO IS AN INSURED is deleted and replaced by the following: 1.The following are insureds: a.You. b.Your "employee" while using with your permission: (1)An "auto" you hire or borrow; or (2)An "auto" you don’t own, hire or borrow in your business or personal affairs; or (3)An "auto" hired or rented by your "employee" on your behalf and at your direction. c.Anyone else while using a "hired auto" or "non-owned auto" with your permission except: (1)The owner or anyone else from whom you hire or borrow an "auto". (2)Someone using an auto while he or she is working in a business of selling,servicing,repairing,parking or storing "autos" unless that business is yours. (3)Anyone other than your "employees",partners (if you are a partnership),members (if you are a limited liability company),or a lessee or borrower or any of their "employees",while moving property to or from an "auto". (4)A partner (if you are a partnership),or a member (if you are a limited liability company)for an "auto" owned by him or her or a member of his or her household. d.Anyone liable for the conduct of an insured described above but only to the extent of that liability. D.With respect to the operation of a "hired auto"or "non-owned auto"covered by this endorsement,the following changes are made to Section E. LIABILITY AND MEDICAL EXPENSES CONDITIONS : 1.The following condition is added: Other Insurance a.Except for any liability assumed under an "insured contract"the insurance provided by this endorsement is excess over any other collectible insurance. However,if your business is the selling,servicing,repairing,parking or storage of "autos",the insurance provided by this endorsement is primary when covered "bodily injury"or "property damage"arises out of the operation of a customer’s "auto" by you or your "employee". b.When this endorsement and any other endorsement,coverage part,or policy covers on the same basis, either excess or primary,we will pay only our share.Our share is the proportion that the Limit of Insurance of our endorsement bears to the total of the limits of all the endorsements,coverage parts,and policies covering on the same basis. 2.The following condition is added: Two Or More Coverage Parts, Endorsements, Or Policies Issued By Us If this endorsement and any other endorsement,coverage part or policy issued to you by us or any company affiliated with us apply to the same accident,the aggregate maximum Limit of Insurance under all the endorsements,coverage parts,or policies shall not exceed the highest applicable Limit of Insurance under any one endorsement,coverage part,or policy.This condition does not apply to any endorsement,coverage part,or policy issued by us or an affiliated company specifically to apply as excess insurance over this endorsement. Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. Form SL 30 26 10 18 Page 3 of 3 © 2018, The Hartford (May include copyrighted material of Insurance Services Office, Inc., with its permission) 3.The following condition is added: Financial Responsibility Laws a.With respect to a “hired auto”or “non-owned auto”to which this insurance applies,when this endorsement is certified as proof of financial responsibility for the future under the provisions of any motor vehicle financial responsibility law,the insurance provided by this endorsement for "bodily injury"liability and "property damage"liability will comply with the provisions of the law to the extent of the coverage and limits of insurance required by that law. b.With respect to a “hired auto"or “non-owned auto”to which this insurance applies,we will provide any liability, uninsured motorists,underinsured motorists,no-fault or other coverage required by any motor vehicle law. We will provide the required limits for those coverages. E.The following changes are made to Section F. LIABILITY AND MEDICAL EXPENSES DEFINITIONS : 1.The following definition is added: "Hired auto"means any "auto"you lease,hire,rent or borrow.This does not include any auto you lease,hire,rent or borrow from any of your "employees",your partners (if you are a partnership),members (if you are a limited liability company),, or your "executive officers" or members of their households. This does not include a long-term leased "auto"that you insure as an owned "auto"under any other auto liability insurance policy or a temporary substitute for an "auto"you own that is out of service because of its breakdown, repair, servicing or destruction. 2.The following definition is added: "Non-owned auto"means any "auto"you do not own,lease,hire,rent or borrow which is used in connection with your business. This includes: a."Autos"owned by your "employees"your partners (if you are a partnership),members (if you are a limited liability company),or your "executive officers",or members of their households,but only while used in your business or your personal affairs. b.Customer’s "auto" that is in your care, custody or control for service. Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 05/27/2025 Marsh Affinity a division of Marsh USA LLC. PO BOX 14404 Des Moines, IA 50306-9686 Marsh Affinity 800-743-8130 ADPTotalSource@marsh.com AIU Insurance Company 19399 A N 07/01/2024 07/01/2025 2,000,000 2,000,000 2,000,000 ADP TotalSource FL XVI, Inc. 5800 Windward Parkway Alpharetta, GA 30005 L/C/F: William Duff Architects Inc 1275 FOLSOM STREET San Francisco, CA 94103 WC 088416509 CA All worksite employees working for William Duff Architects Inc paid under ADP TOTALSOURCE, INC.'s payroll, are covered under the above stated policy. Proprietor/Partner/Executive Officer/Member are not excluded as long as they are in the ADPTS payroll or have completed the SEI Participation Addendum. City of Gilroy, its officers, officials and employees 7351 Rosanna Street Gilroy, CA 95020 X Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 City of Gilroy STAFF REPORT Agenda Item Title: Award a contract to William Duff Architects, Inc. for Fire Station Renovations Architectural Services in the Amount of $243,076. Meeting Date: May 5, 2025 From: Jimmy Forbis, City Administrator Department: Public Works Submitted by: John Doughty, Public Works Director Prepared by: Ryan Osenton, Project Manager STRATEGIC PLAN GOALS:Maintain and Improve City Infrastructure RECOMMENDATION 1. Award a contract to William Duff Architects, Inc. in the amount of $243,076. 2. Authorize the City Administrator to execute the agreement and all other related documents. EXECUTIVE SUMMARY The Fire Station Renovations Design Project will address several operational issues identified in the 2016 Fire Station Needs Assessment Report for Las Animas Avenue and Chestnut Street Fire Stations. This project will include seismic analysis of both stations. Additionally, the project creates updated architectural plans for both the Las Animas Station and Chestnut Station to address kitchen and living spaces, dormitories, bathrooms, and laundry room, respectively. This contract will also provide bid and building permit support on a Time & Materials basis up to $20,000. This contract will be funded by the Equipment Outlay (625) Fund and is a budgeted item in the FY24 and FY25 capital budgets. Approval of this contract will enable the City to move forward with design and construction bid documents to facilitate potential construction in Spring 2026. Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 Fire Station Renovations has been included in budget discussions in several annual budget meetings, most recently May of 2024, where it was determined the project needed to move forward. BACKGROUND The City of Gilroy is hiring an Architectural Consultant Team to provide Professional Architectural Design Services to complete the design and preparation of bid documents for two partial fire station remodels. The Chestnut Fire Station was originally built in 1971 to accommodate 2 fire personnel (standard company size at the time) and only male firefighters (standard at the time). In 1986, the administrative wing was constructed to create new office space. Outside of this addition, there have been no major renovations to this station since it was built. The station currently accommodates 6 administrative staff and a minimum of 3 fire personnel. The 2016 Needs Assessment Report identified that the Chestnut Fire Station required a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Building Seismic Safety Act (ESBSSA). The report also recommended improvements including living/kitchen improvements, expansion for accommodation of all genders, and expanded restroom facilities, among other items. Areas to redesign include a remodel of the existing storage room to be converted into showers and/or a full bathroom, remodel of existing dormitories to create private rooms, remodel of existing kitchen/living space, and convert flooring throughout station to polished concrete. The Las Animas Fire Station was originally built in 1978 to accommodate 2 fire personnel (standard company size at the time) and only male firefighters (standard at the time). The station currently accommodates 3 fire personnel and has received no major renovations since its opening. The same report identified the Las Animas Fire Station required a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Building Seismic Safety Act (ESBSSA). The report also recommended improvements including lead/asbestos evaluation, expansion of bathroom facilities to accommodate more than one gender, and to address space issues due to the station being designed for two personnel on duty, among other items. Areas to redesign include a remodel of the existing kitchen/living space, dormitories to create additional room for the kitchen/living space, remodel of dormitories to create individual bedrooms, a private laundry room, and remodel of the existing bathroom to add an additional shower. ANALYSIS The City issued the Request for Proposals (RFP) in January 2025 (Attachment 3) and received two responses. The City formed a multi-disciplinary internal review committee who evaluated, scored the proposals, and provided a recommendation on the preferred architect of record for this project. The review committee unanimously recommended Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 William Duff Architects. Their proposal is attached to this staff report as Attachment 2. The review committee noted the proposal from William Duff Architects was the clearly superior proposal with excellent recommendations from their references, a well-thought- out work plan and project approach, and very applicable work history, having performed similar work for Alameda County Fire Department. The cost of the architectural design as proposed is $243,076. While not considered by the review committee, the William Duff Architects proposal was the lowest cost proposal, including $20,000 bid and permit support based on Time & Materials and Reimbursables included. The contract will use the City’s standard form of agreement, and the scope of work and milestone schedule will be based on the proposal’s response timeframe and project phasing. The design timeframe is anticipated to extend approximately nine months, ending in January 2026. The City will either amend this agreement or enter into a separate agreement as part of the construction representation process. Proposed Project Schedule (in summary): Task 1 – Project Initiation – two weeks Task 2 – 30% Construction Documents – approximately 11 weeks Task 3 – 60% Construction Documents – approximately 9 weeks Task 4 – 95% Construction Documents – approximately 9 weeks Task 5 – Cost Estimates – 3 weeks Task 6 – 100% Construction Documents – approximately 9 weeks ALTERNATIVES Council may choose not to award the agreement to William Duff Architects and reject all proposals. This is not recommended, as the procurement process would be required to restart, delaying the project. It is also anticipated that restarting the process would unlikely yield different results without reducing the scope of work and may result in higher contract costs. FISCAL IMPACT/FUNDING SOURCE This capital project is a combination of CIP projects 800840 and 800850. This contract will be funded by the Equipment Outlay (625) Fund and the project is included in the adopted FY24-28 CIP. The agreement with William Duff Architects, Inc. is for an amount not to exceed $243,076, which is within design budget of the project. The combination of these projects allows the City to take advantage of economies of scale and reduce overall design costs by approximately 100%. PUBLIC OUTREACH The City issued the Request for Proposals (RFP) in January 2025 and received two Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 responses. This project was advertised in the San Jose Mercury News, ARC PlanWell, and on the City of Gilroy website. NEXT STEPS If approved by Council, staff will complete the contract with the selected vendor and commence the project. Attachments: 1. William Duff Architect Agreement for Services FINAL Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 May 5, 2025 | 6:00 PM Page 3 of 7 City Council Regular Meeting Minutes Council Member Cline – No report. Mayor Bozzo – reported about Gilroy Gardens marketing and management team provided advanced notice about an upcoming special event called Cherries Jubilee. 6.CONSENT CALENDAR 6.1.Approval of the Action Minutes of the April 21, 2025 City Council Special Meeting and the April 21, 2025 City Council Regular Meeting 6.2.Gilroy Museum's Request for Commission Approval to Transfer $1,985.04 in Interest Income from the Gilroy Museum Endowment Trust to the Museum Donations Fund 6.3.Approval of a Notice of Acceptance of Completion for the Gourmet Alley Improvement Project 24-PW-287 and Approval of a Final Contract Amount of $3,473,203.90 6.4.Second Reading and Adoption of an Ordinance of the City Council of the City of Gilroy Amending Chapter 16.6-1(p) Cardroom, Table Restrictions 6.5.Claim of Roselyn Bowers (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) 6.6.Claim of Tony Romero Huerta III (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) 6.7.Claim of Miriam Villarial Luna (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) Mayor Bozzo opened public comment. With no speakers, Mayor Bozzo closed public comment. Motion: Approve the Consent Calendar RESULT:Pass MOVER:Tom Cline, Council Member SECONDER:Dion Bracco, Council Member AYES:Council Member Bracco, Council Member Cline, Council Member Fugazzi, Council Member Hilton, Council Member Marques, Council Member Ramirez, Mayor Bozzo 7.BIDS AND PROPOSALS 7.1.Award a contract to William Duff Architects, Inc. for Fire Station Renovations Architectural Services in the Amount of $243,076 Mayor Bozzo opened public comment. With no speakers, Mayor Bozzo closed public comment. Motion: Award the contract to William Duff Architects, Inc. Page 15 of 255 Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93 May 5, 2025 | 6:00 PM Page 4 of 7 City Council Regular Meeting Minutes RESULT:Pass MOVER:Carol Marques, Council Member SECONDER:Terence Fugazzi, Council Member AYES:Council Member Bracco, Council Member Cline, Council Member Fugazzi, Council Member Hilton, Council Member Marques, Council Member Ramirez, Mayor Bozzo 8.PUBLIC HEARINGS 8.1.Appeal of the Planning Commission's Determination for Architectural and Site Review and Variance Application for Removal of an Existing 35-foot Monopole and Installation of a 65-foot Monopole and Related Equipment Located at 401 First Street, Application No. AS 24-14 and V 24-01 This item was heard after Agenda Item No. 8.2 Representatives of applicants gave a brief statement to the Council regarding their appeal and answered questions from Council. Mayor Bozzo opened the public hearing. With no speakers, Mayor Bozzo closed the public hearing. Motion: Continue the item to the May 19th, 2025 meeting subject to the applicant informing the City no later than five days before that meeting if they need additional time, at which point it would be an open continuance until such time as it can be rescheduled. RESULT:Pass MOVER:Terence Fugazzi, Council Member SECONDER:Kelly Ramirez, Council Member AYES:Council Member Fugazzi, Council Member Hilton, Council Member Marques, Council Member Ramirez, Mayor Bozzo NAYS:Council Member Bracco, Council Member Cline 8.2.Hold the Fifth Public Hearing Regarding the City's Transition from an At- Large to a District-Based Elections System for the Purpose of Receiving the Demographer’s Presentation on the Transition Process, the Information Received Regarding Communities of Interest in the City, the Possible Contours of Six Districts, the Drawing of Maps by Redistricting Partners, the Review of Maps Submitted on the City’s Website and by Other Means, and the Presentation of Legally Compliant Draft Maps to the City Council for the Six New Districts, as well as the Order of Elections for the 2026 and 2028 Elections This item was heard after Agenda Item No. 11. Mayor Bozzo opened the public hearing Bill O'Connor – Stated his support of Map D to keep the east side together and Page 16 of 255 Docusign Envelope ID: F51E1705-3BB2-4C6B-B277-9490DC520F93